Central Frontenac Regular Council September 8, 2020 – 4:00 PM videoconference through Web-Ex, Sharbot Lake On AGENDA Page 1. Call to Order 2. Approval of Agenda a) Approval of Agenda THAT Council approve the agenda for the regular council meeting for September 8, 2020 as presented / amended. 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 7 - 18 a) Approval of Minutes - August 11 2020 THAT Council approve the minutes of the regular council meeting held August 11, 2020 as approved / amended. 5. Mayor's Remarks 6. Deferred Items 7. Staff Reports/Departmental Updates 19 - 20 a) Development Services 139-2020 Construction Update - August THAT Council receive the Construction Details Report - August 2020 for information 21 - 22 b) Development Services 140-2020 Activity Report THAT Council receive the Facilities Activity Report as prepared by the Manager of Development Services/CBO dated September 08, 2020 for information. AND FURTHER THAT Council approve the recommendation of the Manager of Development Services/CBO to apply for The Ontario Trillium Page 1 of 102 Page Foundation’s (OTF) Resilient Communities Fund (RCF). 23 - 25 c) Development Services 141-2020 Soldiers Memorial Hall Ceiling THAT Council receive the Soldiers Memorial Hall Ceiling report as prepared by the Manager of Development Services/CBO dated September 08, 2020 for information. AND WHEREAS a request for quotation (RFQ) for the replacement of the Oso hall ceiling was posted on June 16th on our website, our Facebook page, the Frontenac News, and Biddingo; AND WHEREAS on July 17, 2020 three quotes were received as follows: Jones Contracting and Building Services for $52,500.00, Laframboise Construction $53,771.88, Wemp and Smith $59,900.00 AND WHEREAS the renovations are extensive which includes replacing the ceiling, upgrading the electrical service and work in the kitchen which could cost up to $71,500; AND WHEREAS the Manager of Development Services/CBO is recommending the most cost effective solution due to the complexity of the work is to hire two contractors to complete the work on a time and material basis. NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Manager of Development Services/CBO to hire Jones Contracting and Building Services at a rate of $65/hour; and to hire Town and Country Electrical at a rate of $75/hour to complete the renovations to the ceiling, upgrading the electrical service and the necessary work in the kitchen to complete the contract. 26 - 35 d) Public Works 142-2020 Activity Report THAT Council receive the Public Works Activity Report as prepared by the Public Works Manager dated September 8th, 2020 for information. 36 - 39 e) Public Works 143-2020 Recycling Operations THAT Council receive the Recycling Operations Report which includes historical and forecasted costs as prepared by the Public Works Manager for information; Page 2 of 102 Page AND FURTHER THAT the Public Works Manager will provide a report to council in the spring of 2021 once the final invoicing is analyzed. 40 - 46 f) Public Works 144-2020 Speed Limit By-Law WHEREAS Council approved the Speed Zone By – Law #2020-35 on July 14, 2020. AND WHEREAS The Public Works Manager and staff have identified additional roads that were not included at the time of the by-law update. NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the Public Works Manager to pass a by-law later in the meeting which includes these road in the by-law and which rescinds By-Law 2020-35. 8. Committee/Other Reports/Minutes 47 - 48 a) Eastern Ontario Trails Alliance THAT Council receive for information the EOTA;s minutes from its board meeting July 9, 2020 49 - 52 b) District 3 Recreation Committee (Oso) THAT Council receive the minutes of the August 12, 2020 and August 22, 2020 Oso #3 Recreation meetings for information. 53 c) District 4 Recreation Committee THAT Council receive the minutes from the February 18, 2020 District 4 Recreation Committee for information. 9. Delegations/Presentations 54 - 62 a) Ontario Federation of All Terrain Vehicle Clubs (OFATV) THAT Council receive for information the delegation presentation from Marc Moeys on behalf of the AFATV 10. Communications/Correspondence 63 - 91 a) Correspondence received for information THAT Council receive for information the following correspondence: 1. Port Colborne -Funding and Inspections for Long Term Care Homes due to Covid-19 Pandemic dated August 18, 2020; 2. Town of Gore Bay Manitoulin Island -support of Long Term Care Page 3 of 102 Page Facility Inspections dated August 18, 2020; 3. City of Elliot Lake - support of Private Member Bill M-36 Emancipation Day, dated August 14, 2020; 4. Township of Huron-Kinloss - support of designation of August 1 as Emancipation Day dated August 28, 2020; 5. Port Colborne - Endorsement of Bill 164 - Protecting Vulnerable Persons in Supportive Living Accommodation Act, 2019, dated August 18, 2020; 6.Township of Huron-Kinloss - support of Mapleton re review of Farm Property Tax Class Rate Program, dated August 17, 2020; 7. Town of Mono - Investment in Rural Broadband Infrastructure dated July 28, 2020; 8. Town of Orangeville -Diversity Training Program resolution dated June 8, 2020; 9.Ministry of Agriculture, Food and Rural Affairs - Security from Trespass and Protecting Food Safety Act, 2020 partial proclamation and discussion paper, dated August 31, 2020; 10. Town of Smiths Falls -COVID 19 Pandemic - Public Health Guidelines dated August 12, 2020; 11. Township of Huron-Kinloss - Support City of Oshawa re provincial and federal support for local organizations dated August 28, 2020; 12. Town of Gore Bay Manitoulin Island re Support of Covid-19 Funding dated August 18, 2020; 13. Town of Gore Bay Manitoulin Island re Support of Emancipation Day dated August 18, 2020; 14. Town of Amherstburg - support for Private Member's Bill M-36 - Emancipation Day dated August 14, 2020; 15. Owen Sound - support for Private Member's bill - Emancipation Day, dated July 31, 2020; 16. West Grey - Anti-racism resolution, undated. 92 b) Correspondence received requiring action: WHEREAS the public library offers access to information; AND WHEREAS the public library supports personal growth, economic renewal and quality of life; AND WHEREAS council recognizes that the Kingston Frontenac Public Library provides a vital service to our communities; NOW THEREFORE BE IT RESOLVED that the council for the Township of Central Frontenac proclaims the month of October to be Canadian Library Month 2020, and October 18-24, 2020 to be Ontario Public Library Week, and council encourages every person to use the public library this week and throughout the year. Page 4 of 102 Page 93 - 96 c) Correspondence requiring consideration THAT Council receive the email from Robert Patten regarding gypsy moths dated September 4, 2020 for information; AND FURTHER THAT we post his information package on the township website for property owners to contact him directly. 11. Public Meetings 12. By-laws/Agreements 97 - 101 a) By-Law 2020-43 being a by-law to create updated speed zones within the Township of Central Frontenac THAT By-Law 2020-43 being a by-law to create updated speed zones within the Township of Central Frontenac be read a first, second, and third time, and finally passed this 8th day of September, 2020. 13. Notice of Motions 14. Giving Notice of Motion 15. New/Other Business 16. Closed Session a) Closed Session THAT Council move into closed session to discuss matters regarding: 1. a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to S. 239(2) (c) -termination of tenancy agreement; 2. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board pursuant to S. 239(2) e) - fire department; 3. a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act (s. 239 (3) (a). - MFIPPA requests received in August b) Rise from closed session THAT Council rise and report from closed session discussing matters pertaining to: Page 5 of 102 Page 1. a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to S. 239(2) (c) -termination of tenancy agreement; 2. Litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board pursuant to S. 239(2) e) - fire department; 3. a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act (s. 239 (3) (a). - MFIPPA requests received in August. 17. Adjournment 102 a) THAT By-Law 2020-44, being a By-Law to confirm the proceedings of the regular council meeting held September 8, 2020, be read a first, second, and third time, and passed this 8th day of September, 2020; AND FURTHER that this meeting be adjourned until September 22, 2020 said meeting to be held via videoconference. Page 6 of 102 AGENDA ITEM #a) MINUTES OF THE REGULAR MEETING OF COUNCIL August 11, 2020 A regular meeting of the Council of the Township of Central Frontenac was held virtually via Web-ex on Tuesday, August 11, 2020 at 4:00 PM Present: Mayor Frances Smith, Deputy Mayor Tom Dewey, Councillors Cindy Kelsey, Bill MacDonald, Elwin Burke, Victor Heese, Brent Cameron, and Nicki Gowdy Regrets: Councillor Sherry Whan Staff in CAO/Clerk Cathy MacMunn, Deputy Clerk Cindy Deachman, Attendance: Treasurer Michael McGovern, Public Works Manager Tyson Myers, Development Services Manager/CBO Andy Dillon, Acting Manager of Emergency Services/Fire Chief Jamie Riddell 1.