BOARD of SUPERVISORS October 28, 2019 Agenda

BOARD OF SUPERVISORS October 28, 2019 Agenda

Pictured: The Marching Minutemen in the Liberty Homecoming Parade Worksession

Worksession

WORK SESSION AGENDA BEDFORD COUNTY BOARD OF SUPERVISORS

BEDFORD COUNTY ADMINISTRATION BUILDING

OCTOBER 28, 2019

5:00 P.M. WORK SESSION a. Presentation by the Smith Mountain Lake Center (no documentation)

b. Discussion and status report regarding CAD RMS software (documentation to follow) • Staff presentation by Gary Underwood, Interim IT Director Adjourn the Work Session Agenda Item #1 Call to Order & Welcome

Agenda Item #2 Moment of Silence

Agenda Item #3 Pledge of Allegiance

Agenda Item #4 Approval of Agenda 4

MEETING AGENDA BEDFORD COUNTY BOARD OF SUPERVISORS

BEDFORD COUNTY ADMINISTRATION BUILDING

OCTOBER 28, 2019

7:00 P.M. REGULAR MEETING (1) Call to Order & Welcome (2) Moment of Silence (3) Pledge of Allegiance (4) Approval of Agenda (5) Citizen Comments (15 Minutes) (6) Consent Agenda a. Consideration of a resolution requesting acceptance and Supplemental Appropriation of the U.S. Department of Justice, Bureau of Justice Assistance, Bulletproof Vest award in the amount of $8,929.06 (50% local match is included in the adopted budget for the Sheriff’s Office. (Resolution #R 102819-01) b. Consideration of a resolution authorizing acceptance and Supplemental Appropriation of Federal award funding in the amount of $636,612 for the Southern Virginia Internet Crimes Against Children Task Force. (Resolution #R 102819-02) c. Consideration of a resolution accepting the HERO Forensic Examiner Grant for the Southern Virginia Internet Crimes Against Children Task Force. (Resolution #R 102819-03) d. Consideration of a resolution requesting acceptance and appropriation of the FY19 SHSP Law Enforcement Grant Award in the amount of $79.500 (no local match is required). (Resolution #R 102819-04) e. Consideration of a resolution to accept the Tobacco Region Revitalization Commission Funds Grant #3291 in the amount of $500,000, for the site development work in the New London Business and Technology Center Park, 4

and for a Supplemental Appropriation in the amount of $350,000 to reimburse the Economic Development Authority for their local match funds. (Resolution #R 102819-05) f. Consideration of a resolution for acceptance and Supplemental Appropriation of the $3,500,000 grant from the Tobacco Region Revitalization Commission for the “Comcast Broadband Project in Southern Bedford County” (no local match is required). (Resolution #R 102819-06) g. Consideration of a resolution authorizing the acceptance and Supplemental Appropriation of the Virginia Domestic Violence Victim Fund/Prosecutors Grant in the amount of $42,542. (Resolution #R 102819-07) h. Consideration of a resolution to set a special election to fill the vacancy of the Circuit Court Clerk for Bedford County, Virginia. (Resolution #R 102819-10) (7) Approval of Minutes – April 22, 2019 (this set was accidentally omitted from the last group of minutes approved by the Board; more sets to follow under separate cover) (8) Public Hearings & Presentations a. Presentation of a Resolution of Appreciation for Clerk of the Circuit Court Cathy Hogan upon her retirement after 20 years of service; followed by introduction of Judy Reynolds as Acting Clerk. b. Public Appearance – Update on the County’s Broadband Project (no documentation) • Presentation by George Condyles c. Public Hearing – Consideration of a resolution to approve a Special Use Permit to establish a “Townhouse” use on a parcel identified as Tax Map #99-A-4A. (Resolution #R 102819-18) • Staff Presentation by Planner Jordan Mitchell d. Public Hearing – Consideration of an ordinance to adopt the 2019 EMS Medicare Fee Schedule. (Ordinance #O 102819-11) • Staff Presentation by Fire & Rescue Chief Jack Jones, Jr. (9) Action & Discussion Items a. Consideration of a resolution authorizing the award of a contract for construction of a parking lot for the County gym, improvements to the Falling Creek Parks parking lot, and resurfacing of the storage building access road. (Resolution #R 102819-13) • Staff presentation by Public Works Director Sheldon Cash 4

b. Consideration of a resolution in support of immediate funding for repairs to Blue Ridge Parkway closures (between milepost 106 and milepost 112, and Roanoke Mountain Loop Road at milepost 120). (Resolution #R 102819-14) • Staff presentation by County Administrator Robert Hiss c. Consideration of a resolution reaffirming the Central Virginia Transportation Planning Organization as the Federally Designated Metropolitan Planning Organization for the Central Metropolitan Area. (Resolution #R 102819-15) • Staff presentation by County Administrator Robert Hiss d. Consideration of a resolution authorizing the execution of a contract for real property located on Venhorst Drive in the County of Bedford, Virginia. (Resolution #R 102819-16) • Staff presentation by County Attorney Patrick Skelley e. Consideration of a resolution approving the purchase of a 2019 Rosenbauer Freightliner Fire Tender Engine Truck by the Big Island Volunteer Fire Company. (Resolution #R 102819-17) • Staff presentation by County Attorney Patrick Skelley f. Consideration of a resolution authorizing staff to execute the consulting agreement with KTL Solutions; the Microsoft Cloud Agreement; and the US Government Community Cloud with Microsoft Corporation. (Resolution #R 102819-19) • Staff presentation by Interim I.T. Director Gary Underwood (10) Board Committee Reports - none (11) Board Member Comments (12) Board Appointments a. Appointment of Dr. David Walton to the Department of Social Services Board. (13) County Attorney Report (14) County Administrator Report a. Consensus is needed from the Board to appoint the voting delegate and the alternate voting delegate for the VACo 2019 Annual Meeting in November. b. Closed Session pursuant to Section 2.2-3711 (A) (1) as to the discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; related to various positions within the organization (15) Board Information a. Bedford Regional Water Authority Board of Directors meeting minutes from August 20 and September 17, 2019. 4

b. Bedford County Planning Commission meeting minutes from April 16 and May 21, 2019. c. Bedford County Department of Social Services Board meeting minutes from May 16, June 20, and August 15, 2019. d. Bedford County E-911 Communications Report for September 2019. e. Bedford County Treasurer’s report for FY2019 (16) Board Calendar and Reminders • November 14 – Joint Worksession on CIP with the School Board (ground floor meeting room) beginning at 5:00 pm • November 25 – Regular meeting at 7:00 pm • December 9 – Worksession at 5:00 pm; Regular Meeting at 7:00 pm Adjourn Agenda Item #5 Citizen Comments

Agenda Item #6 Consent Agenda

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #6a RESOLUTION #R 102819-01 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Acceptance and Supplemental Appropriation for the Bulletproof Vest Partnership Award

RECOMMENDATION Approval of Resolution

SUMMARY The Bedford County Sheriff’s Office has been awarded $8,929.06 through the Bulletproof Vest Partnership program. This grant requires that each jurisdiction provide for at least 50% of the total cost of the vests. The required local cost of the vest, $8,929.06, was included in the FY 20 adopted budget for the Sheriff. Staff is requesting that the Board accept the award and approve a supplemental appropriation in the amount of $8,929.06 and authorize a Departmental Transfer of $8,929.06 from the Sheriff's department to the Sheriff's grant department for FY20.

PRIOR ACTIONS None

FISCAL IMPACT 50% local match that was included in the FY20 adopted Sheriff's Department budget

CONTACTS Robin Sundquist, Grant Writer BCSO Susan Crawford, Director of Finance

ATTACHMENTS Resolution

REVIEWED BY Fiscal Management County Attorney County Administrator 6a Resolution #R 102819-01

At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford County Administration Building on the 28th day of October 2019, beginning at 7:00 pm.: MEMBERS: VOTE: Tommy W. Scott, Chairman Andrew D. Dooley, Vice-Chairman Bill Thomasson Edgar Tuck Charla Bansley John Sharp Kevin S. Willis

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION ACCEPTANCE AND APPROPRIATION OF THE BULLETPROOF VEST AWARD

WHEREAS, the Bedford County Sheriff’s Office has received a Bulletproof Vest award in the amount of $8,929.06 from the U.S. Department of Justice, Bureau of Justice Assistance; and

WHEREAS the grant will provide $8,929.06 to purchase bulletproof vests; and

WHEREAS, the Sheriff’s Office expects to expend all of the grant in FY 20 and the revenue and expenditure was not included in the adopted budget for FY 20; and

WHEREAS, the grant requires all recipients to provide 50% of the cost of the vests and these local funds are included in the adopted budget for the Sheriff for FY 20;

NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the Board does hereby accept the Bulletproof Vest Grant in the amount of $8,929.06 and authorizes a Supplemental Appropriation in the amount of $8,929.06 to the FY 20 Sheriff’s Grants budget, Department 3129.

BE IT FURTHER RESOLVED, That the Bedford County Board of Supervisors authorizes a departmental transfer of the local match in the amount of $8,929.06 from the FY 20 Sheriff’s budget to the FY 20 Sheriff’s Grants budget, department 3129. 6b

INTEROFFICE MEMORANDUM

TO: BEDFORD COUNTY BOARD OF SUPERVISORS

FROM: BEDFORD SHERIFF’S OFFFICE, SOVA ICAC TASK FORCE

SUBJECT: CONTINUATION GRANT

DATE: OCTOBER 15, 2019

CC: ROBERT HISS, MIKE BROWN

This memo is to update the Board of Supervisors on the grant for the Southern Virginia Internet Crimes Against Children (SOVA ICAC) Task Force, via the Bedford County Sheriff’s Office. This is a fully federal funded grant through the Department of Justice, with no matching funds required from the locality. The SOVA ICAC Task Force was recently notified that it is was awarded the grant and the funds become available October 1, 2019.

The purpose of the grant is continuation funding of the existing federal grant for the SOVA ICAC Task Force through Sept 30, 2020. This funding is for the second year, of a three-year award.

The total amount of funding for the second year is $636,612. 6b Resolution #R 102819-02

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION ACCEPTANCE OF FEDERAL AWARD FUNDING FOR THE SOUTHERN VIRGINIA INTERNET CRIMES AGAINST CHILDREN TASK FORCE

WHEREAS, the Bedford County Sheriff’s Office has been the lead agency of the Southern Virginia Internet Crimes Against Children Task Force since 1998; and WHEREAS the Southern Virginia Internet Crimes Against Children Task Force is part of the federal ICAC Task Force program administered through the Office of Juvenile Justice and Delinquency Prevention, and receives federal funds to support its mission; and WHEREAS the Bedford County Sheriff’s Office is currently the recipient of a three-year award for ICAC funding from the Office for Juvenile Justice and Delinquency Prevention; and WHEREAS the Bedford County Sheriff’s Office was notified that the second year’s funding of $636,612 will be available for the new federal fiscal year beginning October 1, 2019; and WHEREAS there is no local match required by Bedford County for this funding NOW, THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors does accept the award and authorizes an appropriation of $636,612 to the ICAC department.

INTEROFFICE MEMORANDUM

TO: BEDFORD COUNTY BOARD OF SUPERVISORS

FROM: BEDFORD SHERIFF’S OFFFICE, SOVA ICAC TASK FORCE

SUBJECT: “HERO” FORENSIC GRANT

DATE: OCTOBER 18, 2019

CC: ROBERT HISS, MIKE BROWN

This memo is to update the Board of Supervisors on a grant the Southern Virginia Internet Crimes Against Children (SOVA ICAC) Task Force, via the Bedford County Sheriff’s Office, recently applied for. This is a fully federal funded grant being offered through the Department of Justice, with no matching funds required from the locality. The SOVA ICAC Task Force was recently notified that it was awarded this grant, and the funds become available October 1, 2019.

The purpose of the grant is to assist in addressing a nationwide backlog of forensic cases among the ICAC Task Forces. Due to ever increasing storage capabilities, and the decreasing physical sizes of devices, exams are taking longer, due to more data having to be analyzed per case. The HERO Child Rescue Corps program is designed to train wounded special operations veterans as forensic examiners. After initial training and certifications, they are then interned with the Department of Homeland Security Investigations, performing digital forensic exams.

The grant is one of three (3) awarded nationwide. This award for the Southern Virginia Internet Crimes Against Children Task Force is for $200,000 in funding for one position, for up to three years, and is to be used to hire one of these trained and experienced HERO Child Rescue Corps graduates as a forensic examiner (or another suitable, wounded veteran if a HERO graduate is not available). This funding will cover salary and fringe benefits. Overtime funds, if applicable, would be covered under existing over time funds from current Task Force funding. The Board will need to also approve the creation of a new forensic examiners position, contingent on receiving the funding.

This position would be filled with the understanding that it is a three year grant position. We would begin working it into our current state appropriations’ budget, in hopes of continuing the position, if additional federal grant funding was not provided. If no additional federal or state funding could be allocated, the position would be dissolved, as no County funds are being sought for this position.

Staff is requesting acceptance of the grant at this time. Once the pay grade of the forensic examiner position has been established, staff will request approval of the addition of the position to the pay plan and appropriation of the grant. 6c Resolution #R 102819-03

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION ACCEPTANCE OF THE HERO FORENSIC EXAMINER GREANT FOR THE SOUTHERN VIRGINIA INTERNET CRIMES AGAINST CHILDREN TASK FORCE

WHEREAS, the Bedford County Sheriff’s Office has been the lead agency of the Southern Virginia Internet Crimes Against Children task Force since 1998; and WHEREAS the Southern Virginia Internet Crimes Against Children Task Force is part of the federal ICAC Task Force program administered through the Office of Juvenile Justice and Delinquency Prevention, and receives federal funds to support its mission; and WHEREAS the Bedford County Sheriff’s Office has received notification of being awarded $200,000 for the HERO Forensic Examiner Grant, which is being provided to cover the salary and benefits for a forensically trained wounded veteran, for three (3) years; and WHEREAS there is no local match required by Bedford County; NOW, THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors, does accept the HERO Forensic Examiner Grant.

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #6d RESOLUTION #R 102819-04 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Acceptance and Appropriation of FY 19 State Homeland Security Program (SHSP) Law Enforcement Grant

RECOMMENDATION Approval of Resolution

SUMMARY Bedford County has received notification of a FY19 SHSP Law Enforcement Grant Award in the amount of $79.500. The Sheriff's office applied for the "Increaseing Officer Safety Wellness and Reducing Capability Gaps during Night Operations" funding in May 2019. The proposal was to enhance officer safety, wellness and capabilities during periods of darkness through the purchase of night vision devices. The award will cover the purchase of 18 night vision helmets, 1 thermal imager and 1 battery pack. There is no local match. Staff is requesting acceptance and appropriation of the grant

PRIOR ACTIONS May 28, 2019 Application Approval

FISCAL IMPACT None

CONTACTS Robin Sundquist, Grants Writer BSCO Susan Crawford, Director of Finance

ATTACHMENTS None

REVIEWED BY Fiscal Management County Attorney County Administrator 6d Resolution #R 102819-04

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION ACCEPTANCE AND APPROPRIATION OF THE STATE HOMELAND SECURITY PROGRAM LAW (SHSP) ENFORCEMENT GRANT

WHEREAS, the Bedford County Sheriff’s Office has received notification of a SHSP Law Enforcement Grant in the amount of $79,500; and WHEREAS grant funds will be used to purchase night vision helmets, an imager and battery pack; and WHEREAS there is no local match required by Bedford County; NOW, THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors, does accept the SHSP Law Enforcement Grant and appropriate $79,500 to the Sheriff’s Grant Department.

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #6e RESOLUTION #R 102819-05 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Acceptance and Appropriation of TRRC Grant #3291

RECOMMENDATION Approval of Resolution

SUMMARY Bedford County was awarded a TRRC Grant for site development work in the New London Business and Technology Park. The grant was submitted and approved on May 18, 2017 by the Tobacco Region Revitalization Commission for grading of Lots 3B and 4, and grubbing of Lots 10A and 12A. All expenses were paid by the Bedford County Economic Development Authority. Reimbursement of $350,000 has been received. Staff is requesting acceptance and appropriation of the grant in the amount of $350,000.

PRIOR ACTIONS None

FISCAL IMPACT

CONTACTS Traci Blido, Director of Economic Development Susan Crawford, Director of Finance

ATTACHMENTS Resolution

REVIEWED BY Fiscal Management County Attorney County Administrator 6e Resolution #R 102819-05

At a regular meeting of the Broadband Authority of the County of Bedford, Virginia held at the Bedford County Administration Building on the 28th day of October 2019, beginning at 7:00 pm.: MEMBERS: VOTE: Tommy W. Scott, Chairman Andrew D. Dooley, Vice-Chairman Bill Thomasson Edgar Tuck Charla Bansley John Sharp Kevin S. Willis

On motion of Supervisor , which carried by a vote of , the following was adopted:

RESOLUTION FOR ACCEPTANCE AND APPROPRIATION OF THE TOBACCO REGION REVITALIZATION COMMISSION FUNDS GRANT #3291 FOR THE SITE DEVELOPMENT WORK IN NEW LONDON BUSINESS & TECHNOLOGY CENTER PARK WHEREAS, on May 18, 2017 Bedford County was awarded a $500,000 grant from the Tobacco Region Revitalization Commission (TRRC) for “Site Development in the New London Business and Technology Center” to grade lot 3B and prepare a pad-ready site; and WHEREAS, on September 7, 2017, the Bedford County EDA increased the grant request to $750,000 to include site grading and excavation on lot 3B, 4, and grubbing on lots 10A and 12A, and TRRC approved; and WHEREAS, upon completion of the grading projects, the total grading costs were less than anticipated, and the final cost was $700,000, and since an EDA match was required, only $350,000 in grant funds were expended; and WHEREAS, Bedford County EDA committed all matching funds to site grading and excavation on lots 3B, 4, and grubbing on lots 10A and 12A; and NOW, THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors does hereby accept the award and appropriate $350,000 to the CIP New London Business and Technology Park for reimbursement to the EDA.

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #6f RESOLUTION #R 102819-06 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Acceptance and Appropriation of TRRC Comcast Grant #3392

RECOMMENDATION Approval of Resolution

SUMMARY Bedford County was awarded a Tobacco Region Revitalization Comission Grant of $3,500,000 on March 8, 2018 for the Comcast Broadband Project at Smith Mountain Lake. Comcast committed all matching funds to upgrade and extend its network to provide access to broadband for residents and businesses in the southern portion of Bedford County. Staff is requesting acceptance and appropriation of the grant. Grant reimbursements received will be disbursed to Comcast.

PRIOR ACTIONS None

FISCAL IMPACT None

CONTACTS Traci Blido, Director of Economic Development Susan Crawford, Director of Finance

ATTACHMENTS None

REVIEWED BY Fiscal Management County Attorney County Administrator 6f Resolution #R 102819-06

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION ACCEPTANCE AND APPROPRIATION OF THE TOBACCO REGION REVITALIZATION COMMISSION FUNDS FOR THE COMCAST GRANT PROJECT #3392 AT SMITH MOUNTAIN LAKE

WHEREAS, on March 8, 2018 Bedford County was awarded a $3,500,000 grant from the Tobacco Region Revitalization Commission for “Comcast Broadband Project in Southern Bedford County”; and WHEREAS, Comcast committed all matching funds to upgrade and extend its network to provide access to broadband for residents and businesses in the southern portion of Bedford County at Smith Mountain Lake; and WHEREAS, no matching funds from the Board of Supervisors is requested, nor required. NOW, THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors does hereby accept the Virginia Tobacco Region Revitalization Commission grant and authorize a Supplemental Appropriation in the amount of $3,500,000 to the FY20 CIP Budget for the Broadband Towers, Department 9863.

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #6g RESOLUTION #R 102819-07 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Acceptance and Supplemental Appropriation for the Virginia Domestic Violence Victim Fund Grant

RECOMMENDATION Approval of Resolution

SUMMARY The Department of Criminal Justice Services has awarded Bedford County a Virginia Domestic Violence Victim Fund/Prosecutors grant in the amount of $42,542 for FY20. This grant will cover the salaries and benefits of a paralegal in the Commonwealth Attorney Office who is dedicated to cases involving domestic violence, sexual abuse, stalking and family abuse. Staff is requesting the Board to accept the grant and authorize a supplemental appropriation of $42,542 for FY20.

PRIOR ACTIONS None

FISCAL IMPACT No local match required

CONTACTS Susan Crawford, Director of Finance

ATTACHMENTS Resolution

REVIEWED BY Fiscal Management County Attorney County Administrator 6g Resolution #R 102819-07

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION AUTHORIZING THE ACCEPTANCE AND A SUPPLEMENTAL APPROPRIATION OF THE VIRGINIA DOMESTIC VIOLENCE VICTIM FUND/PROSECUTORS GRANT

WHEREAS, the Virginia Department of Criminal Justice Services has awarded Bedford County a Virginia Domestic Violence Victim Fund grant in the amount of $42,542; and

WHEREAS, the award amount covers the period July 1, 2019 to June 30, 2020; and

WHEREAS, the grant does not require any local match and all grant funds are received on a reimbursement basis; and

WHEREAS, the funds will be used for the salaries and benefits of a paralegal; and

WHEREAS, this amount was not included in the FY 2019-2020 revenue and expenditure budgets:

NOW, THEREFORE, BE IT RESOLVED, THAT the Bedford County Board of Supervisors accept this award in the amount of $42,542.00 and authorize a supplemental appropriation in the amount of $42,542.00 for FY 2019-2020 to department 2211, V-Stop. 6h

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #6j RESOLUTION #R 102819-10 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Request for Writ of Election to Fill Vacancy of Circuit Court Clerk

RECOMMENDATION Approve resolution.

SUMMARY Circuit Court Clerk Cathy Hogan has announced her intent to retire effective November 1, 2019. Virginia Code requires the Board of Supervisors to petition the court, through counsel, for a Writ of Election to fill the vacancy via a special election. Virginia Code also requires the Circuit-Court judges to make an interim appointment pending the results of the special election. The attached resolution authorizes the County Attorney to petition the court for a writ of election to set the special election on the date of the regular election set for November 7, 2020, and to request that the Circuit Court judges make an interim appointment.

PRIOR ACTIONS None

FISCAL IMPACT None

CONTACTS Patrick J. Skelley II, County Attorney

ATTACHMENTS Proposed Resolution

REVIEWED BY Fiscal Management County Attorney County Administrator 6h

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION TO SET A SPECIAL ELECTION TO FILL THE VACANCY OF THE CIRCUIT COURT CLERK FOR BEDFORD COUNTY VIRGINIA

WHEREAS, Cathy C. Hogan is the duly elected Circuit Court Clerk for Bedford County having been last elected on the 3rd day of November, 2015, said election being certified by the Electoral Board of Bedford County on the 4th day of November 2015; and WHEREAS, Cathy C. Hogan has announced her retirement as Circuit Court Clerk for Bedford County the 1st day of November, 2019; and WHEREAS, the Board of Supervisors, must petition the Circuit Court of Bedford County for the issuance of a writ of election to fill the aforesaid vacancy; and WHEREAS, the Circuit Court must make an interim appointment to temporarily fill the aforesaid vacancy until a special election can be held; and WHEREAS, a resolution is in order requesting the issuance of the writ of election and authorizing the County Attorney of Bedford County to submit a petition to the Circuit Court of Bedford County, and to request that the Court make an interim appointment. 6h

NOW, THEREFORE, be it resolved that e, the County Attorney of Bedford County, is hereby authorized to file a petition with the Circuit Court of Bedford County requesting (1) a special election to fill the vacancy of the Clerk of the Circuit Court of Bedford County; (2) that the Judge of the Circuit Court for Bedford County schedule a special election to be held on the general election which shall be on the 7th day of November 2020; and (3) that the Court make an interim appointment to temporarily fill the aforesaid vacancy until said special election can be held and the results thereof be certified .

Agenda Item #7 Approval of Minutes

1 2 3 MINUTES 4 BEDFORD COUNTY BOARD OF SUPERVISORS

5 LIBERTY MIDDLE SCHOOL 6 7 APRIL 22, 2019 8 9 5:00 P.M. BUDGET WORK SESSION 10 a. Discussion regarding Enterprise Funds (Nursing Home and Solid Waste), the budget 11 in general, and the budget public hearing schedule 12 Adjourn the Work Session 13 14 6:00 P.M. VDOT PUBLIC HEARING ON THE SECONDARY SIX-YEAR PLAN 15 • Presented by Mr. Todd Daniel, Salem Residency Administrator 16 Adjourn the Public Hearing 17 18 7:00 P.M. REGULAR MEETING 19 (1) Call to Order & Welcome 20 (2) Moment of Silence 21 (3) Pledge of Allegiance 22 (4) Approval of Agenda 23 (5) Citizen Comments (15 Minutes) 24 (6) Consent Agenda 25 a. Consideration of a resolution from the Sheriff’s Office for approval to submit a 26 grant application for the Federal Forensic Capacity Hiring Program for Wounded 27 Veterans. (Resolution #R 042219-01) 28 b. Consideration of a request from the Solid Waste Department to advertise a 29 Request for Proposals for Leachate Waste Water Hauling and Leachate System 30 Maintenance Services. (Resolution #R 042219-02) 31 c. Consideration of a request from the Information Technology Department to 32 advertise a Request for Proposals for replacement of the Current Record

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33 Management System and Computer Aided Dispatch System. 34 (Resolution #R 042219-05) 35 (7) Public Hearings & Presentations 36 a. Public Hearing – Tax Rate Ordinance for Tax Year 2019 37 b. Public Hearing – Consideration of an ordinance amending the Bedford County 38 Zoning Ordinance specifically related to “Freestanding signage regulations by 39 use”, “Location and design of fences”, “Construction standard”, “Required off- 40 street parking”, “Permitted Use Table”, “Wireless Communication Facility”, 41 “Multifamily dwelling”, and “Townhouses”. (Ordinance #O 042219-04) 42 • Staff Presentation by Planner Jordan Mitchell 43 (8) Action & Discussion Items 44 a. Consideration of a request to adopt the FY2019 Tax Rate Ordinance (Ordinance 45 #O 042219-03) 46 • Staff Presentation by County Administrator Robert Hiss 47 (9) Board Member Comments 48 (10) County Attorney Report 49 (11) County Administrator Report 50 (12) Board Calendar and Reminders 51 • May 13 – was originally scheduled as just a Budget Work Session (5:00 to 6:30 pm), 52 but now a Regular Meeting is also needed at 7:00 pm (Authorization to advertise 53 Public Hearing on Budget) 54 • May 21 – Will join the Planning Commission for their meeting at 7:00 pm 55 • May 28 (Tuesday) – Regular Meeting at 7:00 pm 56 • June 10 – Work Session (5:00 – 6:30 pm); Regular Meeting at 7:00 pm 57 • June 24 – Regular Meeting at 7:00 pm 58 • Please note:

59 o VDOT will need a Work Session in May with the Board (approximately one 60 hour long) to determine the Board’s road priorities. Does the Board want to add 61 a work session on May 21st (will be followed by the joint meeting with the 62 Planning Commission) 63 Adjourn 64 65 5:00 P.M. Work Session 66 Board of Supervisors: Tommy Scott, Chairman, District 5; Vice-Chairman Andy Dooley, District 6; Edgar 67 Tuck, District 2; Charla Bansley, District 3; John Sharp, District 4; and Kevin Willis, District 7 68 Absent: Bill Thomasson, District 1 DRAFT - Board of Supervisor’s Meeting Minutes April 22, 2019 Page 2 of 21

69 ------70 Staff: County Administrator Robert Hiss, County Attorney Patrick Skelley, Finance Director Susan 71 Crawford, Public Works Director Sheldon Cash, Nursing Home Administrator Sue Ellen Clark, Economic 72 Development Director Traci Blido, and Executive Assistant Brigitte Luckett 73 74 Chairman Scott called the work session to order and then turned the meeting over to County 75 Administrator Robert Hiss. Mr. Hiss briefly reviewed the items on the work session agenda, and then turned 76 the meeting over to Finance Director Susan Crawford and Nursing Home Administrator Sue Ellen Clark. 77 Ms. Crawford stated that the FY20 Nursing Home budget request is based on 97% occupancy, with 78 a $5 per month increase request (effective October 1, 2019). The occupancy split is estimated to be 73% 79 Medicaid and 27% private pay. Significant changes in the Nursing Home request are mostly related to 80 personnel, namely competitive wages and additional positions. Ms. Crawford noted we are using outside 81 agencies to supplement the Nursing Home’s staffing shortages. 82 Public Works Director Sheldon Cash addressed the parking lot issues at the Nursing Home, stating 83 that due to the new parking lot at Falling Creek Center being taken over by Nursing Home staff as soon as 84 it was completed, there is no additional parking for Falling Creek Center. Mr. Cash said it would be more 85 appropriate for the recently paved lot to be part of the Nursing Home, and suggested that the $190,000 in 86 the budget for a new parking lot for the Nursing Home be used to build another new lot to the rear of Falling 87 Creek Center. Mr. Cash then answered clarifying questions from the Board. 88 Nursing Home Administrator Sue Ellen Clark reviewed some of the maintenance and renovation 89 projects that have been addressed over the past year at her facility, as well as community service projects, 90 staff events, technology improvements, and personnel changes. Mrs. Clark then reviewed her proposed 91 budget, noting changes to positions and new positions. She noted they are full with regard to occupancy, 92 and there is a waiting list for residents to move in. She said she is currently utilizing contract employees to 93 address staffing shortages, and noted there is a nation-wide nursing shortage. Mrs. Clark stated the Nursing 94 Home is currently one of the least expensive in the market, which is why she is proposing a small increase 95 in the daily rates. She touched on a few other revenue streams they have, such as renting out the therapy 96 room to physical therapists, reimbursements for transports, and other extra services they offer to residents. 97 Throughout her presentation, Mrs. Clark and Ms. Crawford answered questions from the Board. 98 Mr. Hiss then briefly addressed the Board regarding Solid Waste, noting staff will have more 99 follow-up information at the next Board meeting based on the Supervisors’ questions from the April 15 100 work session. Mr. Hiss noted the Solid Waste budget is still out of balance by approximately $400,000. Ms. 101 Crawford stated Operations are $450,000 in the red. Looking at the cash balance, we have approximately 102 $510,000, so the cash balance could cover the Solid Waste shortage. Ms. Crawford noted there is potential 103 savings of $194,000 in tonnage (from the difference the General Fund is paying in the tipping fees right 104 now) versus what we would be paying at the regional landfill. However, we would still be approximately

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105 $220,000 to $230,000 short in operating revenue to cover operating expenditures. Mr. Hiss noted that 106 leachate disposal was another big cost driver imbalance, which has increased by approximately $250,000 107 (we are going from 1¢ per gallon to 7¢ per gallon for leachate disposal due to the City of Lynchburg no 108 longer giving us preferred rates). He said he is negotiating with Lynchburg in the hopes of a smaller rate 109 increase, but nothing has been confirmed at this time. Mr. Hiss and Mr. Cash then answered clarifying 110 questions from the Board. Mr. Hiss noted that the Town is aware that changes may be on the horizon with 111 regard to how the County handles the Town’s trash in the near future. Mr. Cash reiterated that the shortfall 112 in Operations is due to the treatment and hauling of excessive leachate; it’s becoming more challenging 113 every year, due to both heavier rainfalls and tougher state regulations. Chairman Scott asked staff to also 114 look into details regarding getting out of the trash business completely. Vice-Chairman Dooley noted that 115 even if the we get out of the solid waste business, we will still have expenses. Supervisor Sharp stated it 116 would still be cheaper to not run a landfill, and perhaps there is a hybrid option that could be considered. 117 Mr. Hiss summarized that the Solid Waste fund is out of balance and staff is still working to bring 118 that back into balance. He then addressed Supervisors Willis and Tuck’s budget scenarios, which were 119 presented to the Board a few weeks ago, and turned the discussion over to Ms. Crawford. 120 Ms. Crawford stated she reviewed Supervisors Tick and Willis’ proposal; it does not hurt the fund 121 balance, leaving a positive balance of $133,575. She noted staff had hoped to have an agenda item from the 122 Sheriff for an SRO grant, but have not had the time to get it done. The Sheriff’s office has been advised to 123 go ahead and apply for the grant (which only covers salary and fringes for a new position) in the amount of 124 $40,339. It is possible to get a total of four years in funding from this particular grant, but it is not guaranteed 125 that this will be the case after it is awarded the first year. This item will be on the agenda for the first meeting 126 in May. 127 Mr. Hiss then reviewed the proposed budget calendar for the Board: a budget work session and a 128 regular meeting on May 13 (approval to advertise a public hearing on the budget would be requested that 129 evening); a VDOT work session and a regular meeting with a budget public hearing on May 28; and 130 adoption of the budget at the June 10 meeting. The Board concurred with the proposed schedule. 131 Chairman Scott adjourned the work session at 5:46 pm. 132 133 6:00 PM VDOT Public Hearing 134 Board of Supervisors: Tommy Scott, Chairman, District 5; Vice-Chairman Andy Dooley, District 6; Edgar 135 Tuck, District 2; Charla Bansley, District 3; John Sharp, District 4; and Kevin Willis, District 7 136 Absent: Bill Thomasson, District 1 137 ------138 Staff: County Administrator Robert Hiss, County Attorney Patrick Skelley, Public Works Director Sheldon 139 Cash, Finance Director Susan Crawford, and Executive Assistant Brigitte Luckett 140

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141 Chairman Scott called the VDOT Public Hearing to order and then turned the meeting over to 142 Salem Residency Administrator Todd Daniel. 143 Mr. Daniel gave a brief summary of the current Secondary Six-year Plan and draft allocations, 144 noting the allocations are based on State projections provided by the Department of Taxation. For year 2020 145 through 2025, the draft allocation is $5,485,218 (a copy of the estimated draft allocations will be kept on 146 file in the County Administration office for public review). 147 There being no questions from the Board, the public hearing was opened. 148 Lewis Thomas (1426 Founding Way Road, Bedford) addressed the Board regarding the need to 149 place Founding Way Road in the Rural Rustic program, and requested that the west end of the road be 150 repaired (such as repair to ditches to handle the rain, etc.). He noted there were only four houses on his road 151 when he first moved there, but there are now nineteen houses with more anticipated. 152 Shirldean Thornhill (1033 Cobbs Lane, Goode), addressed the Board for improvements on 153 Bellevue Road. She said they have been there for about sixty years with no improvements, and heavy rain 154 washes away the gravel. (There was another citizen with Ms. Thornhill who reiterated the issues with the 155 road, but she did not give her name or address.) 156 There being no one else desiring to speak, the public hearing was closed. 157 Vice-Chairman Dooley said that although no one from his district came to this evening’s VDOT 158 public hearing, he knows he has two roads washed out. He asked if it would be possible for the County to 159 set funds aside to assist where the roadwork is needed. He said he doesn’t necessarily want to see us get 160 into the road-building business, but he doesn’t see the state helping us. He said he hears frequently from 161 his constituents about roads. 162 In response to a question from Supervisor Bansley, Mr. Daniel stated there are approximately 200 163 miles of unpaved roads in Bedford County. It used to be around 208 roads, but they’ve been slowly making 164 progress; some cost more than others to hard surface depending on stormwater issues, et cetera. As to Vice- 165 Chairman’s Dooley suggestion, Mr. Daniel said that just putting funds aside won’t guarantee the State will 166 fund some roads. Mr. Daniel said it would be better to list out the roads in the County’s CIP and apply 167 through the State’s Revenue Sharing Program. That way, Bedford might receive 50% of the funding needed; 168 however, the Revenue Road Sharing Program is very competitive when it comes to fund distribution. 169 There being no further business, Chairman Scott adjourned the VDOT public hearing 6:25 pm. 170 171 The Board took a short break for dinner. 172

173 7:00 P.M. REGULAR MEETING 174 Board of Supervisors: Tommy Scott, Chairman, District 5; Vice-Chairman Andy Dooley, District 6; Bill 175 Thomasson, District 1; Edgar Tuck, District 2; Charla Bansley, District 3; John Sharp, District 4; and Kevin 176 Willis, District 7

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177 ------178 Staff: County Administrator Robert Hiss, County Attorney Patrick Skelley, Public Works Director Sheldon 179 Cash, Finance Director Susan Crawford, and Executive Assistant Brigitte Luckett 180 181 (1) Chairman Scott called the meeting to order and welcomed everyone in attendance. 182 (2) Chairman Scott led the room in a moment of silence. 183 (3) Chairman Scott led the room in the Pledge of Allegiance. 184 185 (4) Approval of Agenda 186 Chairman Scott asked that agenda item #8a (adoption of the tax rate) be moved to #7b, and 187 that the current item #7b be moved to #7c. 188 A motion was made to approve the agenda (the voice of who made the motion is inaudible on 189 the recording) as amended. 190 Voting yes: Mr. Thomasson, Mr. Tuck, Mrs. Bansley, Mr. Sharp, Mr. Scott, Mr. Dooley, 191 and Mr. Willis 192 Voting no: none 193 Motion passed. 194 195 (5) Citizen Comments 196 • Benjamin Wiese (1055 South Garrison Court, Goode) addressed the Board to thank them for 197 investing in the new track surfaces at Liberty High School. 198 • Patricia McDouall (6287 E. Lynchburg Salem Turnpike, Bedford) stated that she is a teacher 199 at Liberty Middle School, and thanked the Board at length for the investment they’ve made in 200 Liberty Middle School. 201 • Kelly Steele (5818 Falling Creek Road, Bedford) addressed the Board to thank them for their 202 investment in Liberty Middle School, and thanked the teachers as well. She asked that the 203 Board continue to fund inventive projects for Bedford County Public Schools, and fully funds 204 the School’s requested budget. 205 206 (6) Consent Agenda 207 Mr. Hiss reviewed the consent agenda as follows: 208 a. Consideration of a resolution from the Sheriff’s Office for approval to submit a grant 209 application for the Federal Forensic Capacity Hiring Program for Wounded Veterans. 210 (Resolution #R 042219-01)

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211 b. Consideration of a request from the Solid Waste Department to advertise a Request for 212 Proposals for Leachate Waste Water Hauling and Leachate System Maintenance Services. 213 (Resolution #R 042219-02) 214 c. Consideration of a request from the Information Technology Department to advertise a Request 215 for Proposals for replacement of the Current Record Management System and Computer Aided 216 Dispatch System. (Resolution #R 042219-05) 217 Supervisor Thomasson made a motion to approve the consent agenda. 218 Voting yes: Mr. Thomasson, Mr. Tuck, Mrs. Bansley, Mr. Sharp, Mr. Scott, Mr. Dooley, 219 and Mr. Willis 220 Voting no: none 221 Motion passed. 222 223 (7) Public Hearings & Presentations 224 (7a) Chairman Scott stated there will be a three-minute time limit to speak. Anyone who has not signed 225 up to speak will be given an opportunity to do so before the public hearing is closed. 226 The citizen comment portion of the public hearing was then opened. 227 Monica Bell (303 Lansing Avenue, Lynchburg) stated she is a teacher at Liberty Middle, and both 228 of her children attend school there as well. She commended the Board on providing such a positive learning 229 center. 230 Gary Jatzlau (404 Homestead Drive, Forest); Edward J. McCoy (1434 Deerview Drive, Forest); 231 Nate Boyer (5239 Everett Road, Forest); Dean Killmon (1349 Callaway Spring Drive, Forest); Ronald 232 Berman (1650 Riley Run Road, Forest); Chris Johnson (217 Jefferson Woods Drive, Forest); Bob Davis 233 (1971 Johnson School Road, Thaxton); Mark Turner (1281 Charmin Drive, Forest); and Teresa Pregnall 234 (1969 Winterberry Lane, Forest) spoke in favor of lowering the tax rate. 235 Reasons given for wanting the rate lowered included the recent significant increases in property 236 assessments; the concern the latest real estate assessments were not accurate; keeping the rate at $.52 will 237 result in a surplus the County will waste; keeping the rate at $.52 is not affordable for many residents; this 238 is an issue that should be voted on; the fear that the reassessment is based on County needs and not market 239 value; retirees cannot afford an increase in the rate and the County should find ways to cut costs instead of 240 keeping the current tax rate at $.52. 241 There being no one else desiring to speak, the citizen comment portion of the meeting was closed. 242 243 (7b) County Administrator Robert Hiss addressed the Board with an Ordinance to adopt the rate. Mr. 244 Hiss stated the rate had been advertised at the current rate of $.52. He noted that setting the rate this evening 245 will allow staff to know where their revenue targets are and what they will be building the budget around.

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246 Supervisor Bansley made a motion to adopt an equalized tax rate of $.50 per $100 of assessed 247 value. 248 249 Supervisor Willis stated he and Supervisor Tuck presented a budget proposal a few weeks ago 250 which was built around a $.50 tax rate and provided for paid 24/7 emergency services staff for Goode and 251 Big Island; a part-time position for Social Services; and a 3% raise for County employees. This proposal 252 did not sacrifice anything in terms of capital improvement projects for the next five years. The pressing 253 need we still have is working on the landfill, but we are working towards bridging the gap on those funds. 254 He concluded by stating he was in support of a $.50 tax rate. 255 Vice-Chairman Dooley said back in 2007 the Board equalized the rate, and a few years after that 256 the rate had to be increased by 2¢. He said he understands what the citizens are saying about the 257 assessments; his own home assessment increased by 13%. He said his concern is that future unknowns such 258 as school needs, roads, drug abuse issues, the landfill, et cetera, will necessitate a rate increase in the near 259 future. He said he could support $.51, but not $.50. 260 Supervisor Tuck stated the proposal he worked on with Supervisor Willis shows we can get the 261 budget done with a $.50 rate. His reason for doing that was to look ahead to the next twelve to twenty-four 262 months to see what the Board should be focusing on. If we want to keep real estate tax rates low and 263 attractive to businesses (we are much lower than surrounding localities), there isn’t a long-term path in 264 staying at $.50. He said we’ll be able to fund what we have, but we need to consider what we can do for 265 economic development long-term. Schools in his district are crumbling, and we can’t keep kicking the 266 maintenance can down the road. We don’t want to end up like Franklin County, who is considering a 6¢ 267 increase just to get the schools back in shape. Supervisor Tuck said this is why he is not supporting $.50 268 tonight, even though he has proven that it can be done; he said he is looking further out than the next twelve 269 months on this budget. 270 Supervisor Thomasson voiced his concern that a $.50 or $.51 tax rate may leave us with a shortfall 271 when we will need to address the pending landfill issues. 272 Supervisor Sharp said when he joined the Board the rate was $.65, and the Board was able to roll 273 that rate back; he sees no reason why we can’t do that again. He said that even with the $.50 rate, we will 274 still realize a $2.5 million revenue increase over last year. 275 Chairman Scott stated that we should be happy with $2.5 million in growth, and we should make 276 the budget work on that; government needs to live within its means. Chairman Scott then polled the Board 277 for the vote on Supervisor Bansley’s motion. 278 279 WHEREAS, the Code of Virginia requires all Counties to annually adopt a budget; and 280 WHEREAS, the Board of Supervisors has duly advertised and held a public hearing on the subject of 281 tax rates;

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282 NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Bedford, 283 Virginia, that there be, and is hereby levied, the following tax and tax rates for tax year 2019: 284 (1) $0.50 per one hundred dollars of assessed valuation on all taxable real estate located in this 285 County; 286 (2) $0.50 per one hundred dollars of assessed valuation on the property classified in Section 58.1- 287 3506 A 10, Code of Virginia 1950, as amended: manufactured homes; 288 (3) $2.35 per one hundred dollars of assessed valuation for classifications of tangible personal 289 property as defined in §§58.1-3503 and 3506 of the Code of Virginia: automobiles, trucks, 290 motorcycles, camping trailers, travel trailers, motor homes and other recreational vehicles, 291 trailers, boats, watercraft and aircrafts. 292 (4) $1.70 per one hundred dollars of assessed valuation for certain other classifications of tangible 293 personal property as defined in §58.1-3506 of the Code of Virginia: heavy construction 294 equipment, forest harvesting and silviculture equipment, computer hardware, programmable 295 computer equipment and peripherals. 296 (5) $.00 per $100.00 of assessed valuation on the property classified in Section 58.1-3506 A 14 of 297 the Code of Virginia: vehicles for the transportation of the physically handicapped. 298 (6) $.00 per $100.00 of assessed valuation on the property classified in Section 58.1-3506 A 19, 299 vehicles for the transportation of qualified disabled veterans. 300 (7) $1.20 per $100.00 of assessed valuation on the property classified in Sections 58.1-3506 A5, 301 A7, and A18, 58.1-3507 and 58.1-3508 of the Code of Virginia, commonly known as 302 machinery and tools 303 Voting yes: Mrs. Bansley, Mr. Sharp, Mr. Scott, and Mr. Willis 304 Voting no: Mr. Thomasson, Mr. Tuck, and Mr. Dooley 305 Motion passed. 306 307 (7c) Planner Jordan Mitchell addressed the Board with an ordinance amending the Bedford County 308 Zoning Ordinance specifically related to “Freestanding signage regulations by use”, “Location and design 309 of fences”, “Construction standard”, “Required off-street parking”, “Permitted Use Table”, “Wireless 310 Communication Facility”, “Multifamily Dwelling”, and “Townhouses”. 311 Mr. Jordan briefly touched on each text amendment as outlined in his memorandum, which was 312 contained in the Board’s agenda packet (and is also kept posted online for citizen review). 313 In response to a question from Supervisor Tuck, Mr. Jordan stated only one person has called to 314 complain about the ordinance regulating fence height. Mr. Jordan stated that staff had only wanted to keep 315 the restriction on stockade fencing, but the Planning Commission decided to remove the restriction entirely. 316 Vice-Chairman Dooley said he was not in favor of changing the height restriction due to one single 317 complaint.

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318 In response to a question from Supervisor Bansley, Community Development Director Gregg Zody 319 stated that a high fence is in fact one of the many concerns the Sheriff’s Office has when approaching a 320 property. 321 The citizen comment portion of the public hearing was opened. 322 Gary Hostutler (1155 Mont View Lane, Forest) addressed the Board to voice his concerns regarding 323 inadequate parking requirements. 324 Mickey Johnson (2809 Horseshoe Bend Road, Moneta) addressed the Board to voice his opposition 325 to the unlimited restriction on fence height, noting it would have a negative impact on neighborhoods. 326 Gary Jatzlau (404 Homestead Drive, Forest), addressed the Board to voice his concerns regarding 327 the unlimited restrictions on fence height, especially in front yards. A high fence would keep him from 328 seeing into his neighbor’s yards or down the road. 329 Another person, who did not give either their name or their address, said that high fences make him 330 nervous as this country has issues with people building compounds, et cetera. 331 John Sharp, Jr. (105 Oakdale Terrace, Forest) addressed the Board regarding the restrictions on 332 fence heights. He said the decision needs to be based on principle, not preference. Unless it is a safety 333 concern, a person should be able to do as they wish with their property. 334 There being no one else desiring to speak, the citizen comment portion of the meeting was closed. 335 Supervisor Sharp made a motion to approve Ordinance #O 042219-04. 336 337 There followed a brief discussion between Mr. Zody, Attorney Skelley, and the Board. Supervisor 338 Sharp asked that staff look into options for the Board to consider regarding fence heights other than 339 “unlimited” (to be discussed at a future work session). 340 341 BE IT HEREBY ORDAINED by the Board of Supervisors of Bedford County, Virginia, that after 342 having conducted a duly advertised public hearing and upon receiving the recommendation forwarded by 343 the Bedford County Planning Commission, that the regulations of the Bedford County Zoning Ordinance 344 be amended and readopted as follows: 345 PART I. 346 That Section 30-93-13, Freestanding signage regulations by use, be amended to add subsection “e” as 347 follows: 348 Sec. 30-93-13. Freestanding signage regulations by use 349 (a) For the purpose of this section: 350 (1) A “monument sign” is a freestanding sign generally having a low profile with little (12 inches or 351 less above grade) to no open space between the ground and the sign constructed of masonry, 352 wood, or other similar materials.

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353 (2) A “pylon sign” is a freestanding sign that is mounted on a freestanding pole or other support so 354 that the bottom edge of the sign is 6 feet or more above grade. 355 (3) “Freestanding sign” shall not include a billboard regulated under (Sec. 30-93-15(a). 356 (b) Maximum amount of freestanding signs. Only one (1) freestanding sign shall be permissible (either 357 monument or pylon only) on a lot with a legally establish use from the corresponding use categories 358 listing in the permitted use table (section 30-79-2). 359 (c) Monument sign. The following table contains the requirements for the placement of a freestanding, 360 monument style, sign on a lot with a legally establish use from the corresponding use categories 361 listing in the permitted use table (section 30-79-2): Civic and Commercial Industrial Use Miscellaneous Use Office Use Use Maximum Square 32 40 48 32 Footage Maximum Sign Height 10 feet 10 feet 12 feet 8 feet Minimum Setback* 5 feet 5 feet 5 feet 10 feet 362 *setback is taken from the edge of the public right-of-way. 363 (d) Pylon sign. The following table The following table contains the requirements for the placement of a 364 freestanding, pylon sign on a lot with a legally establish use from the corresponding use categories 365 listing in the permitted use table (section 30-79-2):

Office Use Commercial Industrial Use Miscellaneous Use Use Maximum Square 24 32 32 24 Footage Maximum Sign Height 15 feet 20 feet 20 feet 15 feet Minimum Setback* 15 feet 15 feet 15 feet 20 feet 366 *setback is taken from the edge of the public right-of-way. 367 (1) Pylon signs are not permissible on properties which adjoin the public right-of-ways of Route 368 24, Route 43, Route 460, Route 122, Route 221, and Route 501 369 (e) Lots with multiple uses that are not approved as a shopping/multi-tenant retail center may increase 370 the freestanding height permitted through Sec. 30-93-13(c) and Sec. 30-93-13(d) by 25% for each 371 additional use (up to a maximum height of 20 feet) in order to accommodate freestanding 372 signage for each use on the lot. 373 PART II. 374 That Section 30-100-9, Location and design of fences, is amended to remove subsection “b” as follows: 375 Sec. 30-100 Miscellaneous 376 Sec. 30-100-9. Location and design of fences. 377 (a) Except as provided for in sections 30-92 and 30-100-8, fences may be constructed in any location, 378 on any lot. 379 (b) On any lot occupied by a residential use type, fences located in front of the building line shall 380 not exceed four (4) feet in height. DRAFT - Board of Supervisor’s Meeting Minutes April 22, 2019 Page 11 of 21

381 PART III. 382 That Section 30-91-6(a), Construction standard, is amended as follows: 383 Sec. 30-91 Off-street parking, stacking, and loading 384 Sec. 30-91-6 Construction standards 385 (a) All off-street parking and stacking areas with fifteen (15) or more parking spaces, including 386 aisles, stacking spaces, and driveways, except for those required for agricultural uses, civic uses (in the 387 AP, AR, and AV zoning districts), single-family and two-family dwellings, shall be constructed and 388 maintained with a surface in accordance with the Virginia Department of Transportation's latest edition of 389 the Subdivision Streets Requirements Manual. 390 PART IV. 391 That Section 30-91-9, Required off-street parking, Schedule B is amended as follows: 392 Schedule B: 393 Specific requirements shall be determined by the administrator based on requirements for similar 394 uses, location of proposed use, expected demand and traffic generated by the proposed use, and 395 appropriate traffic engineering and planning criteria and information. Determination of requirements may 396 be appealed to the board of zoning appeals. In lieu of using the Minimum Parking Requirements table 397 or Schedule A in Sec. 30-91-9, parking requirements for a use(s) may be calculated through using 398 acceptable industry publications (i.e. Institute of Transportation Engineers, Urban Land Institute, 399 American Planning Association, etc.) or from a study prepared by a traffic engineering firm. Once the 400 study is submitted, the findings are reviewed by the Zoning Administrator to set a minimum parking 401 requirement for a use(s) based on the information provided. 402 PART V. 403 That Section 30-79-2, Permitted Use Table, is amended as follows: 404 Sec. 30-79-2 Permitted Uses Table 405 Permitted uses by district shall be as shown in the following table where: 406 "R" Indicates a use by right 407 "S" Indicates a special use 408 "*" Indicates more stringent standards as specified in article IV

USES AP AR AV R- 1 R- 2 R- 3 R- 4 PRD RMH C- 1 C- 2 NC PCD I- 1 I- 2 PID EP Miscellaneous

Uses Wireless Communication RS* RS* RS* S* S* S* S* S* S* S* S* facility, Class 4 409 410 411 DRAFT - Board of Supervisor’s Meeting Minutes April 22, 2019 Page 12 of 21

412 PART VI. 413 That Section 30-87-3, Wireless Communication Facility (WCF), Class 1, Class 2, Class 3 and Class 4, 414 general standards are amended as follows: 415 Sec. 30-87-3 Wireless Communication Facility (WCF), Class 1, Class 2, Class 3 and Class 4 416 (a) Intent: To provide for the siting of wireless communication facilities (WCFs) by establishing 417 guidelines for the construction and modification of towers and associated equipment in accord with 418 the strategic plan for commercial wireless telecommunication facilities, a component of the 419 comprehensive plan. The established guidelines are designed to reduce the adverse impacts and 420 encourage stealth techniques through the placement of towers in locations with appropriate 421 vegetative cover or through alternative tower designs. 422 (b) For purposes of this section: 423 (1) A "distributed antenna system (DAS)" is a network of spatially separated antenna nodes 424 connected to a common source via a transport medium that provides wireless service 425 within a geographic area or structure. 426 (2) A "stealth structure" is any structure designed to conceal or disguise antenna structures and 427 antennas associated with wireless communication facilities including but not limited to, 428 tree poles, flag poles, silos and "lookout" towers. 429 (c) General standards: 430 (1) All WCFs must meet or exceed current standards and regulations of the FAA, the FCC, and any 431 other agency of the county, state or federal government with the authority to regulate WCFs. 432 If regulations change and WCFs are required to comply with such changes, the owners of 433 the WCFs governed by this ordinance shall bring WCF(s) into compliance within six (6) 434 months of the effective date of such change in standards or regulations. Failure to comply shall 435 constitute grounds for the removal of the WCFs at the owner's expense. 436 (2) WCFs shall be considered either a principal or accessory use. 437 (3) WCFs shall not be artificially lighted, unless required by the FAA or other applicable 438 authority. If lighting is required, the lighting alternatives and designs chosen must cause the 439 least disturbance to the surrounding view. 440 (4) WCFs shall meet the following aesthetic requirements: 441 a. WCFs shall, subject to any applicable FAA standard, be of a neutral color and subject 442 to staff approval so as to reduce visual obtrusiveness. The appearance shall be 443 maintained in the approved neutral color. 444 b. The design of buildings and related structures within the WCF compound area shall, to 445 the extent possible, use materials and colors that will blend into the natural setting 446 and surrounding trees. 447 c. If a WCF is installed on a structure other than a tower (i.e., water tower, light pole,

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448 etc.), the antenna and supporting electrical and mechanical equipment must be of a 449 neutral color that is identical to, or closely compatible with, the color of the supporting 450 structure so as to make the antenna and related equipment as visually unobtrusive as 451 possible. 452 (5) The county reserves the right to employ the services of a wireless telecommunications 453 consultant to review all WCF applications. All applicable costs will be the responsibility of the 454 applicant. 455 (6) WCFs that exceed 50 feet above ground level shall meet the following setback requirements: 456 a. The minimum setback requirement from the base of the tower to any primary or occupied 457 structure on the subject parcel shall be at least equal to forty (40) percent of the height 458 of the tower, measured from the closest structural member of the tower. Guy lines 459 shall be exempt from the minimum setback requirement in side and rear yards for the 460 respective zoning district, but shall comply with the setback requirements for the front 461 yard. 462 b. Certification shall be provided that the tower will not fall onto any adjoining property in 463 the event of failure or collapse of the structure. 464 c. For any building or structure associated with a WCF, the minimum setback from 465 any property line abutting a road right-of-way shall be fifty (50) feet and in all other 466 instances shall be no less than twenty-five (25) feet. 467 d. More than one (1) tower shall be permitted provided all setback requirements have been 468 met. 469 (7) Buildings and support equipment associated with WCFs shall comply with the following 470 requirements: 471 a. The cabinet or structure shall not be more than twelve (12) feet in height. In addition, 472 for buildings and structures which are less than sixty-five (65) feet in height, the 473 related unmanned equipment structure shall be located on the ground and shall not be 474 located on the roof of the structure. 475 b. If the equipment structure is located on the roof of a building, the area of the equipment 476 structure and other equipment and structures shall not occupy more than ten (10) percent 477 of the roof area. 478 c. Equipment storage buildings or cabinets shall comply with all applicable building codes. 479 (8) No advertisement signs shall be allowed on a WCF. Signs of no more than one (1) square 480 foot containing ownership, operational and name plate data shall be allowed. 481 (9) WCF applications in a PCTDA location as defined in the strategic plan for commercial 482 wireless telecommunications facilities, a component of the comprehensive plan, shall not be 483 exempt from administrative approval or obtaining special use permit approval. Such

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484 application will be classified based on the height of the proposed WCF (Class 1-4) and 485 subject to the permitted use table requirements by district. 486 (d) Uses by right: The uses listed in this section are deemed to be uses by right subject to administrative 487 approval. The following provisions shall govern the issuance of approvals for WCFs: 488 (1) WCFs located on property owned, leased, or otherwise controlled by Bedford County 489 provided a license or lease authorizing such WCF(s) has been approved by Bedford County 490 or collocated on an existing WCF(s). 491 (2) The collocation of WCFs on existing WCFs. The collocation must be accomplished in a 492 manner consistent with the following: 493 a. The WCF which is modified or reconstructed to accommodate the collocation of an 494 additional WCF shall be of the same WCF type as the existing WCF(s). 495 b. A WCF which is being rebuilt to accommodate the collocation of an additional WCF 496 may be moved on-site within fifty (50) feet of its existing location. Once the WCF is 497 rebuilt to accommodate the collocation, only one (1) WCF may remain on the site. 498 (3) Installing a cable microcell network (distributed antenna system or DAS) through the use 499 of multiple low-powered transmitters/receivers attached to existing wireless systems, such as 500 conventional cable or telephone wires, or similar technology that does not require the use of 501 WCFs. 502 (4) WCF upgrades/equipment maintenance of existing wireless provider on WCF. 503 (e) Special application requirements for uses by right: 504 (1) Sufficient copies of the wireless facility site development plan that show the type and height of 505 the proposed WCF, proposed means of access, setbacks from the property lines, elevation 506 drawing of the proposed WCF and any other structures and any other information deemed by 507 the zoning administrator to be necessary to assess compliance with this ordinance. 508 (2) A cover letter that outlines what the applicant is proposing to do on-site. 509 (3) Any cost associated with the review of the application by the county and/or its consultant 510 shall be paid by the applicant at submittal. 511 (4) A structural analysis may be requested by the zoning administrator in order to complete a 512 review of an application. 513 (5) The zoning administrator may request additional information if needed while reviewing an 514 application for administrative approval. Failure to provide the requested information shall 515 result in the denial of the application. 516 (f) Uses by special use permits: 517 (1) Applications for special use permits under this section shall be subject to the procedures 518 and requirements for allowable uses under article I of this ordinance. 519 (2) In granting a special use permit, the planning commission may recommend and the board

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520 of supervisors may impose conditions to the extent the board concludes such conditions are 521 necessary to minimize any adverse effect of the proposed WCF on adjoining properties. 522 (3) Any information of an engineering nature that the applicant submits, whether civil, mechanical, 523 or electrical shall be certified by a licensed professional engineer. 524 (4) The maximum height of any WCF shall be made a condition of approved special use 525 permits. Lightning rods shall be exempt from the maximum height calculation. 526 (g) Special application requirements for special use permits: In addition to any information required 527 for applications pursuant to the Bedford County Zoning Ordinance, applicants for a special 528 use permit for WCFs shall submit the following information: 529 (1) A scaled site plan clearly indicating the location, type and height of the proposed WCF, on- 530 site land uses, adjacent land uses (including when adjacent to other jurisdictions), master plan 531 classification of the site, adjacent roadways, proposed means of access, setbacks from 532 property lines, elevation drawings of the proposed WCF and any other structures, 533 topography, parking, and other information deemed by the zoning administrator to be 534 necessary to assess compliance with this ordinance. 535 (2) Legal description of the parent tract and leased parcel (if applicable). 536 (3) The setback distance between the proposed WCF and the nearest residential unit and platted 537 residential properties. This is not required for WCFs that are 50 feet or less above ground 538 level. 539 (4) The applicant shall also identify the type of construction of the existing WCF(s) and the 540 owner/operator of the existing WCF(s), if known. 541 (5) A landscape plan showing specific landscape materials. The board of supervisors may waive 542 this requirement if it deems appropriate upon applicant request with sufficient justification. 543 This is not required for WCFs that are 50 feet or less above ground level. 544 (6) Method of security fencing (no less than six (6) feet in height) with anti-climbing device, and 545 finished color and, if applicable, the method of camouflage and illumination. The board of 546 supervisors may waive this requirement if it deems appropriate upon applicant request. 547 (7) A description of compliance with all applicable federal, state or local laws. This is not 548 required for WCFs that are 50 feet or less above ground level. 549 (8) A statement by the applicant as to whether construction of the WCF will accommodate 550 collocation of additional antennas. This is not required for WCFs that are 50 feet or less 551 above ground level. 552 (9) Identification of the entities providing the backhaul network for the WCF(s) described in 553 the application and other cellular sites owned or operated by the applicant in the county.

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554 (10) A description of the suitability of the use of existing WCFs, other structures or alternative 555 technology not requiring the use of WCFs or structures to provide the services under 556 consideration. 557 (11) A description of the feasible location(s) of future WCFs within Bedford County based 558 upon existing physical, engineering, technological, or geographical limitations in the 559 event the proposed WCF is erected. 560 (12) A cost estimate for removal of the WCF and facilities from the site. 561 (13) A copy of the initial lease. This is not required for WCFs that are 50 feet or less above ground 562 level. 563 (14) A description, including mapping at an appropriate scale, of the search area and coverage 564 objective. This is not required for WCFs that are 50 feet or less above ground level. 565 (15) A map depicting all collocation candidates in search area, along with the RF analysis 566 documentation as to their suitability. This is not required for WCFs that are 50 feet or less 567 above ground level. 568 (16) High quality photo simulations of the site and proposed WCF. 569 (17) TOWAIR Determination results for FAA registration. 570 (h) Additional standards for Class 1, Class 2, Class 3, and Class 4 wireless communication 571 facilities in districts where permitted by right: 572 (1) WCF antenna support structures shall be constructed of wood in the R-1, R-2, R-3, R-4 and 573 PRD zoning districts. 574 (12) The siting of any new antenna support structure associated with by right WCFs shall 575 follow the application requirements listed in subsection 30-87-3(g). Such towers would 576 be exempt from any requirements listed in section 30-19 577 (i) Additional standards in the AP, AR, AV and NC districts for Class 2 wireless communication 578 facilities: 579 (1) WCFs shall be reviewed administratively if less than ten (10) feet above the surrounding 580 tree line. WCFs that are sited in open areas would not meet the requirement of "stealth 581 techniques" in subsection (i)(2) below, and would be subject to the special use permit 582 approval process for WCFs. 583 (2) If the zoning administrator through administrative review determines the proposed WCF does 584 not use stealth techniques to reduce the impact of the WCF on surrounding properties and 585 view sheds, a special use permit shall be required. 586 (3) The siting of any new antenna support structure associated with by right WCFs shall follow 587 the application requirements listed in subsection 30-87-3(g). Such towers would be exempt 588 from any requirements listed in section 30-19

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589 (ij) Removal of abandoned WCFs: Any WCF that is not operated for a continuous period 590 of six (6) months shall be considered abandoned, and the owner of such WCF shall remove the 591 same within ninety (90) days of receipt of notice from Bedford County notifying the owner of 592 such abandonment. If there are two (2) or more users of a single WCF, then this provision 593 shall not become effective until all users cease using the WCF. 594 (jk) Nonconforming WCFs: 595 (1) WCFs that are constructed, and/or installed, in accordance with the provisions of this 596 ordinance shall not be deemed to constitute the expansion of a nonconforming use or structure. 597 (2) Pre-existing WCFs shall be allowed to continue their usage as they presently exist. 598 Routine maintenance (including replacement with a new tower of like construction and 599 height) shall be permitted on such pre-existing WCFs. New construction other than 600 routine maintenance on pre-existing WCFs shall comply with the requirements of this 601 ordinance. 602 (3) Notwithstanding subsection 30-87-3(j), bona fide nonconforming WCFs that are damaged 603 or destroyed may be rebuilt without having to first obtain a special use permit. The type, 604 height, and location of the WCFs on-site shall be of the same type and intensity as the 605 original facility approval. Building permits to rebuild the facility shall comply with the 606 then-applicable building codes and shall be obtained within one hundred eighty (180) days 607 from the date the facility is damaged or destroyed. If no permit is obtained or if said permit 608 expires, the WCFs shall be deemed abandoned as specified in subsection 30-87-3(j). 609 (k) Denial of a new WCF application: the applicant shall be notified of any tower that is denied in 610 accordance with The Code of Virginia, §15.2- 2316.4:2. The reason for the denial shall be 611 made clear in such notification. 612 PART VI. 613 That Section 30-82-11, Multifamily dwelling, general standards are amended as follows: 614 Sec. 30-82 Residential Uses 615 Sec. 30-82-11 Multifamily dwelling 616 (a) Intent. The following minimum standards are intended to accommodate multifamily dwellings, 617 ensuring adequate separation and other design characteristics to create a safe and healthy 618 residential environment while protecting adjoining uses which are less intensive. 619 (b) General standards: 620 (1) Minimum front yard setback: Thirty (30) feet from any street right-of-way for all 621 structures. 622 (2) Minimum side yard setback: Twenty (20) feet for principal structures. 623 (3) Minimum rear yard setback: Twenty-five (25) feet for principal structures. 624 (4) Additional setbacks in the form of a buffer yard shall be required in accordance with article

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625 V where the property adjoins a less intensive zoning district. 626 (5) Each multifamily building shall be separated by forty (40) feet between facing living 627 areas. This separation may be reduced to twenty (20) feet when both multifamily buildings 628 contain windowless walls. 629 (6) Where buildings are placed at right angles (ninety (90) degrees) to one another and both interior 630 walls are windowless, the minimum separation of buildings shall be twenty (20) feet. 631 (7) Standards for open space and recreational areas required below: 632 a. Shall be in addition to any buffer yard required under article V of this ordinance; 633 b. Shall be in addition to, and not be located in, any required front, side or rear yard 634 setback; 635 c. Shall have a horizontal dimension of at least fifty (50) feet, except that areas with a 636 horizontal distance of not less than twenty (20) feet shall be counted as open space 637 provided such areas contain facilities such as, but not limited to, bikeways, exercise trails, 638 tot lots, gazebos, picnic tables, etc.; 639 d. Shall not include proposed street rights-of-ways, open parking areas, driveways, or sites 640 reserved for other specific uses; and 641 e. Shall be of an appropriate nature and location to serve the residents of the 642 multifamily development. 643 (8) One (1) structure may be permitted for tenants/property owners to wait for the transportation 644 (School Bus, Public Transit, etc.) that does not have to meet any setback requirement. This 645 structure is limited to a maximum size of 500 square feet and must be placed in a location 646 that is acceptable to the Virginia Department of Transportation. 647 PART VI. 648 That Section 30-82-14, Townhouses, general standards are amended as follows: 649 Sec. 30-82 Residential Uses 650 Sec. 30-82-14 Townhouses 651 (a) Intent. It is the intent of this section that townhouses be allowed in areas where they are or may 652 be appropriately intermingled with other compatible types of housing. The purpose of the 653 following design standards is to ensure the efficient, economical, comfortable and convenient 654 use of land and open space and serve the public purposes of zoning by providing an alternative to 655 conventional arrangements of yards and buildable areas. 656 (b) General standards: 657 (1) All townhouse developments shall be served by public sewer and water. 658 (2) The facades of townhouses in a group shall be varied by changed front yards and variations in 659 design so that no more than four (4) abutting townhouses will have the same front yard 660 setback and the same or essentially the same architectural treatment of facades and roof lines.

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661 (3) The minimum separation between any building containing a group of five (5) or more 662 townhouse units shall be forty (40) feet from any other townhouse building. The minimum 663 separation between any building containing a group of four or fewer townhouse units shall 664 be twenty (20) feet from any other building containing a group of four (4) or fewer townhouses. 665 (4) The height of all townhouses shall be limited to forty-five (45) feet. Accessory buildings shall 666 not exceed fifteen (15) feet. 667 (5) Accessory structures for townhouse units shall be permitted only in rear yard areas and shall 668 be no larger than ten (10) feet by ten 669 (10) feet in area. 670 (6) Only one (1) yard, either the front yard or the rear yard, or in the case of an end unit, the 671 side yard, shall be improved with a driveway or other impermeable surface intended for the 672 storage of motor vehicles or for access to a garage, or other parking areas. 673 (7) The maximum building and lot coverage requirements applying to townhouses shall be 674 computed for the site of the entire development. 675 (8) Public street frontage shall not be required for any proposed lot of record platted for townhouse 676 development within R-3 and R-4 districts. In the AV and R-2 districts, the applicant shall 677 designate as part of the special use permit application, the location of any lot that is not 678 proposed to front on a public street. 679 (9) One (1) structure may be permitted for tenants/property owners to wait for the transportation 680 (School Bus, Public Transit, etc.) that does not have to meet any setback requirement. This 681 structure is limited to a maximum size of 500 square feet and must be placed in a location 682 that is acceptable to the Virginia Department of Transportation. 683 PART V. 684 Should any portion or provision of this ordinance be held by any court to be unconstitutional or invalid, 685 that decision shall not affect the validity of the ordinance as a whole, or any part of the ordinance other than 686 the part held to be unconstitutional or invalid. 687 This ordinance shall become effective immediately upon its adoption. 688 Voting yes: Mrs. Bansley, Mr. Sharp, Mr. Scott, and Mr. Willis 689 Voting no: Mr. Thomasson, Mr. Tuck, and Mr. Dooley 690 Motion passed. 691 692 (8) Action & Discussion Items 693 (8a) moved to #7b 694 695 (9) Board Member Comments – There were no comments 696

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697 (10) County Attorney Report – Attorney Skelley had nothing to report 698 699 (11) County Administrator Report – Mr. Hiss had nothing to report 700 701 (12) Board Calendar and Reminders 702 May 13 – was originally scheduled as just a Budget Work Session (5:00 to 6:30 pm), but now a Regular 703 Meeting is also needed at 7:00 pm (Authorization to advertise Public Hearing on Budget); May 21 – Will join 704 the Planning Commission for their meeting at 7:00 pm; May 28 (Tuesday) – Regular Meeting at 7:00 pm; June 705 10 – Work Session (5:00 – 6:30 pm); Regular Meeting at 7:00 pm; June 24 – Regular Meeting at 7:00 pm. 706 707 Supervisor Sharp made a motion to adjourn the meeting at 8:22 pm. 708 Voting yes: Mr. Thomasson, Mr. Tuck, Mrs. Bansley, Mr. Sharp, Mr. Scott, Mr. Dooley, 709 and Mr. Willis 710 Voting no: None 711 Motion passed.

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Agenda Item #8 Public Hearings and Presentations

RESOLUTION OF APPRECIATION FOR CLERK OF THE CIRCUIT COURT CATHY C. HOGAN UPON HER RETIREMENT AFTER 20 YEARS OF SERVICE

WHEREAS, Mrs. Cathy C. Hogan began working for Bedford County on January 10, 2000; and

WHEREAS, Cathy was employed first as a Deputy Clerk, before winning the election in November 2006 and taking her seat as the Clerk of the Circuit Court on January 1, 2007; and

WHEREAS, the office of the Clerk has a multitude of vital responsibilities, including the official keeping of records of court proceedings, historical documents, oaths of office, real estate, and a host of other duties; and

WHEREAS, during her tenure as Clerk, Cathy has been a committee member of the Advisory Committee on Rules of Court, the Circuit Court Forms Advisory Committee, and the Working Interdisciplinary of Guardianship Stakeholders; and

WHEREAS, Cathy is an active member of the Virginia Court Clerk’s Association, having served as the Treasurer for three years and President of the Association in 2014, as well as on the Executive, Legislative, and Education committees; and

WHEREAS, she has served the Citizens and the County of Bedford diligently and with distinction for twenty years, and her considerable knowledge and experience have been a tremendous asset that will be difficult to replace; and

Whereas, Cathy’s staff has conveyed that she is the best example of integrity, humility, proven leadership, and grace they could ever ask for, and her guidance and mentorship will be missed more than she knows; and

WHEREAS, Cathy has decided to retire from service on November 1, 2019.

NOW, THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors hereby recognizes and applauds the dedicated, knowledgeable, and steadfast public service provided by Mrs. Cathy C. Hogan, and by this Resolution expresses their sincere thanks, heartfelt appreciation, and best wishes for a happy and healthy retirement.

Tommy Scott, Chairman Bedford County Board of Supervisors 8c

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #8c RESOLUTION #R 102819-18 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Special Use Permit #SU200001 - Chris Langley

RECOMMENDATION The Board of Supervisors approve Special Use Permit application #SU200001 (with conditions) as recommended by the Planning Commission.

SUMMARY Chris Langley is requesting a special use permit for Tax Map Number 99-A-4A for the purpose of constructing 53 townhomes. Generally, a “Townhouse” use may be compatible with the R-2 zoning district and surrounding area given that a special use permit with applicable general standards (S*) is required to establish the use in the zoning district. In addition to general standards, conditions can be placed on a special use permit to mitigate adverse impacts to aid the proposed use’s compatibility with the surrounding area.

PRIOR ACTIONS The Planning Commission held a public hearing for Special Use Permit application #SU200001 on September 17, 2019 . Citizens spoke against the proposed development due to the traffic on Perrowville Road, plenty of townhomes and similar housing already available, and strain on public schools/fire & rescue. The Planning Commission voted 6- 0 on a motion to recommend approval of Special Use Permit application #SU200001 to the Board of Supervisors.

FISCAL IMPACT N/A

CONTACTS Jordan Mitchell, Planner

ATTACHMENTS SU200001 PC Packet and SU200001 BOS Resolution

REVIEWED BY Patrick Skelley, County Attorney Gregg Zody, 8c Resolution #R 102819-18

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION TO APPROVE A SPECIAL USE PERMIT TO ESTABLISH A “TOWNHOUSE” USE ON A PARCEL IDENTIFIED AS TAX MAP #99-A-4A

WHEREAS, Chris Langley has submitted Special Use Permit application #SU200001 to establish a “Townhouse” use (53 units) in a R-2 (Medium Density Residential) zoning district on a 8.6-acre portion of property identified as Tax Map Number #99-A-4A owned by Linda Clark; and WHEREAS, the application has been submitted pursuant to Section 30-79-2 of the Zoning Ordinance, which allows a “Townhouse” use in the R-2 zoning district after Special Use Permit has been approved in accordance with Section 30-19 of the Zoning Ordinance; and WHEREAS, the Board of Supervisors has carefully considered the public record, the public testimony, and the recommendations of the Planning Commission; and WHEREAS, the Board of Supervisors finds that the requested special use meets the goals and objectives of the Comprehensive Plan and the purposes of the Zoning Ordinance; and NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the Board does hereby approve of a Special Use Permit pursuant to application #SU200001 with the following conditions: 8c

1. Section 30-82-14 General Standards shall apply in perpetuity until the “Townhouse” use has been discontinued.

2. Any proposed lighting associated with the “Townhouse” use shall be directed downward and away from adjoining properties.

3. Large evergreen trees shall be planted in accordance with Section 30-92-4(C) in a 20 foot buffer yard along all property lines adjoining “Single Family, Detached” uses.

MEMORANDUM

TO: Planning Commission

FROM: Jordan Mitchell, Planner

DATE: August 29, 2019

SUBJECT: Special Use Permit #SU200001: Perrowville Townhomes

SYNOPSIS Chris Langley is requesting a special use permit for Tax Map Number 99-A-4A for the purpose of constructing 53 townhomes. The property is located in Election District #4. BACKGROUND Applicant/Property Owner The applicant is Chris Langley, 102 Oakley Avenue, Lynchburg, Virginia 24501. The property owner of the subject parcel is Linda Clark, 68126 Edgewater Beach Road, White Pigeon, Michigan 49099.

Authorized Agent/Engineer The authorized agent for the applicant is Norman Walton, 317 Brook Park Place, Forest, Virginia 24551.

Location Tax Map Number 99-A-4A is located across the street from the TEVA Pharmaceuticals Building (addressed as 2150 Perrowville Road) and adjacent to 2065 Perrowville Road. According to the concept plan and County records, the property is 8.6 acres in size.

Proposed Change The applicant has requested a special use permit for the purpose of constructing 53 townhomes (“Townhouse” use) on Tax Map Number 99-A-4A.

ANALYSIS Zoning/Land Use Compatibility The property (Tax Map #99-A-4A) is zoned R-2 (Medium Density Residential district) and is undeveloped. The surrounding properties (within a 1 mile radius) are zoned AR (Agricultural Residential district), R-1 (Low Density Residential district), R-2, PRD (Planned Residential Development district); PCD (Planned Commercial Development district); PID (Planned Industrial Development district); I-1 (Low-Intensity Industrial district). The uses of neighboring properties include residential (single-family), a clubhouse (amenity of the Farmington development), TEVA pharmaceutical, or remain undeveloped.

Generally, a “Townhouse” use may be compatible with the R-2 zoning district and surrounding area given that a special use permit with applicable general standards (S*) is required to establish the use in the zoning district. In addition to general standards, conditions can be placed on a special use permit to mitigate adverse impacts to aid the proposed use’s compatibility with the surrounding area.

Zoning Ordinance The proposed use is classified as “Townhouse” which is permitted in the R-2 zoning district with the approval of a special use permit with general use standards (S*). The use definition from Article II (Definitions) reads: TOWNHOUSE – A grouping of three (3) or more attached single-family dwellings in a row in which each unit has its own front and rear access to the outside, no unit is located over another unit, and each unit is separated from any other unit by one (1) or more common walls.

Section 30-82-14 in Article IV of the Zoning Ordinance contains the use and design standards for a “Townhouse” use (attached). The applicant will need to meet all of the use and design standards for the use.

Comprehensive Plan The 2025 Bedford County Comprehensive Plan contains goals, objectives, and strategies that relate to the special use request: Community Character, Design and Aesthetics A Preservation of the scenic beauty, pastoral character, and historic resources of the County 3.6 Planned residential and commercial development that is compatible with adjacent and surrounding neighborhoods.

Housing A Variety of safe, sanitary and affordable housing for all County residents 4.1 A variety of dwelling units in all price ranges 4.3 Housing development that provides a safe, sanitary and desirable places to live

Land Use An orderly, efficient, and compatible growth and land use pattern that is sensitive to the natural environment 9.1 Future development directed to areas already or proposed to be served with adequate public facilities that is compatible with and sensitive to the natural environment

The proposed development is planned in an area that has public water and sewer available to the property. The surrounding area around the site has various different types of housing (townhouses, apartments, single-family attached, single-family detached) as well as commercial and industrial uses.

Project Impacts This project has been reviewed by County agencies and the following information reflects their comments:

Environmental Erosion and sediment control measures and stormwater management regulations will apply to the development of the site. Stormwater permit will be required if 1 acre or more will be disturbed. Land disturbing permit (LDP) will be needed if 10,000 square feet or greater is disturbed and/or within 200 feet of a body of water.

Transportation A traffic narrative has been submitted to the County and VDOT for review. The proposed development of 53 townhouses will result in 482 peak hour trips (61% in one direction and 39% in the other). Right and left turn lanes are analyzed per VDOT’s access management guidelines. The proposed development will not require turn lanes or tapers per the traffic narrative. VDOT has reviewed the traffic narrative and determined that a Chapter 527 Traffic Impact Analysis will not be required for the development. Roadway improvements related to the project will be reviewed and determined at the site plan stage of this project should the special use permit be approved.

Utilities The property is served by public water and sewer from the Bedford Regional Water Authority.

Public Facilities Forest Middle School (post expansion) and Jefferson Forest High School have capacity to handle the additional development. However, Forest Elementary School is closed to all zone transfers and recently several neighborhoods were zoned out of the school in order to get out of the mobile classrooms. The School Board is currently studying an elementary facility report that addresses some of these issues. Possible solutions could include expansion of the existing school or construction of another school in the Forest area.

Aesthetic/Visual The development will be visible to all adjoining properties and to those travelling along Perrowville Road. However, nearby uses of property are similar (portions of the adjoining Farmington Development have been developed with townhouses and apartments) or have higher intensity uses on them (Industrial & Commercial Uses).

CONDITIONS In accordance with Section 30-19-3 (C) of the Zoning Ordinance, the Board of Supervisors may attach (and Planning Commission may recommend) any conditions necessary to ensure the proposal meets the specific and general standards for the proposed use. The following conditions are recommended by staff:

1. Section 30-82-14 General Standards shall apply in perpetuity until the “Townhouse” use has been discontinued. 2. Any proposed lighting associated with the “Townhouse” use shall be directed downward and away from adjoining properties. 3. Large evergreen trees shall be planted in accordance with Section 30-92-4(C) in a 20 foot buffer yard along all property lines adjoining “Single Family, Detached” uses.

ATTACHMENTS 1. Location Map 2. Zoning Map 3. Future Land Use Map 4. Aerial Photograph (2018) 5. Special Use Permit Application 6. Concept Plan 7. Section 30-41, R-1 Low Density Residential District 8. Section 30-82-14, “Townhouse”, General Standards

8c Location Map

RILEY RUN RD 1347 IVY WOODS DR 1271 IVY LAKE DR GROVELAND DR

CEDARBERRY LN

OVERLAKE AVE SHAKER LN IVY LAKE DR 1262

CHESTNUT GROVE DR LEJACK CIR 1279 LEANDER DR 1292 IVY WEST CT 1261 TY BLUFF RD 1263 PERROWVILLE RD 663

FARMINGTON DR 1276 MAJESTIC VIEW LN DAYNA CT 1278 HARBOROUGHBREWINGTON DR 1284 DR 1237

HELMSDALE DR 1259 GREENBROOK CT 1229

CEDARWOOD CT

ROUTE 9969 9969

MAYS MILL RD 662 CARTERS STABLE RD

MILL DAM LN FOREST RD 221

SCHOLAR LN 9067 DEERVIEW DR GLADDEN CIR 646 HOOPER RD 662

VIEWPOINT LN

CORPORATE PARK DR 930 ELKRIDGE DR 1045 8c Zoning Map

DAYNA CT 1278

FARMINGTON DR 1276 R-2 BREWINGTON DR 1237

HARBOROUGH DR 1284 CALLIE DR

HELMSDALE DR 1259 PERROWVILLE RD 663 PID PRD

COMMONWEALTH CIR

GLADE SPRINGS BLVD 1258

MADISON VIEW DR

CASLEY WAY

R-2 8c Future Land Use Map

DAYNA CT 1278

FARMINGTON DR 1276

BREWINGTON DR 1237

HARBOROUGH DR 1284 CALLIE DR RESIDENTIAL

HELMSDALE DR 1259 PERROWVILLE RD 663

INDUSTRIAL

COMMONWEALTH CIR

GLADE SPRINGS BLVD 1258

MADISON VIEW DR

CASLEY WAY 8c Aerial Photograph (2018 VGIN)

DAYNA CT 1278

FARMINGTON DR 1276

BREWINGTON DR 1237

HARBOROUGH DR 1284 CALLIE DR

HELMSDALE DR 1259 PERROWVILLE RD 663

COMMONWEALTH CIR

GLADE SPRINGS BLVD 1258

MADISON VIEW DR

CASLEY WAY

Virginia Geographic Information Network (VGIN) 8c 8c 8c 8c

17 W. NELSON STREET LEXINGTON, VIRGINIA 24450 PHONE: 540-464-9001 FAX: 540-464-5009 EMAIL: [email protected]

317 BROOK PARK PLACE FOREST, VIRGINIA 24551 PHONE: 434-525-5985 FAX: 434-525-5986

VICINITY MAP - NOT TO SCALE

SPECIAL USE PERMIT FOR PERROWVILLE ROAD TOWNHOUSES

BEDFORD, VA

CHRIS LANGLEY

COVER SHEET

GRAPHIC SCALE 0 100 150

1"=100'

19230 1 3 8c

17 W. NELSON STREET LEXINGTON, VIRGINIA 24450 PHONE: 540-464-9001 FAX: 540-464-5009 EMAIL: [email protected]

317 BROOK PARK PLACE FOREST, VIRGINIA 24551 PHONE: 434-525-5985 FAX: 434-525-5986

SPECIAL USE PERMIT FOR PERROWVILLE ROAD TOWNHOUSES

BEDFORD, VA

CHRIS LANGLEY

BOUNDARY

GRAPHIC SCALE 0 150 300

1"=150'

19230 2 3 8c

17 W. NELSON STREET LEXINGTON, VIRGINIA 24450 PHONE: 540-464-9001 FAX: 540-464-5009 EMAIL: [email protected]

317 BROOK PARK PLACE FOREST, VIRGINIA 24551 PHONE: 434-525-5985 FAX: 434-525-5986

SPECIAL USE PERMIT FOR PERROWVILLE ROAD TOWNHOUSES

BEDFORD, VA

CHRIS LANGLEY

UTILITIES

GRAPHIC SCALE 0 150 300

1"=150'

19230 3 3 8c

ARTICLE III. - DISTRICT REGULATIONS

Sec. 30-41. - R-1 Low density residential district.

Sec. 30-41-1. Purpose.

The R-1, Low density residential district is established for areas of the county within the urban service area with existing low-middle density residential development, with an average density of from one (1) to three (3) units per acre, and land which appears appropriate for such development. The R-1 district is intended to provide the highest degree of protection from potentially incompatible uses and residential development of a significantly different density, size, or scale, in order to maintain the health, safety, appearance, and overall quality of life of existing and future neighborhoods. In addition to single-family residences, only uses of a community nature which are generally deemed compatible and permitted in the R-1 district. This would include parks and playgrounds, schools, and other similar neighborhood activities. Sec. 30-41-2. Permitted uses.

Permitted uses shall be as listed in section 30-79. Sec. 30-41-3. Site development regulations.

General standards. For additional, modified, or more stringent standards for specific uses, see article IV, Use and Design Standards. (a) Minimum lot requirements: (1) All lots served by private well and sewage disposal systems: a. Area: One (1) acre (forty-three thousand five hundred sixty (43,560) square feet). b. Frontage: One hundred (100) feet on a publicly owned and maintained street. c. Lot Width: One hundred (100) feet. (2) Lots served by either public sewer or water: a. Area: Twenty thousand (20,000) square feet. b. Frontage: Seventy-five (75) feet on a publicly owned and maintained street. c. Lot width: Seventy-five (75) feet. (3) All lots served by both public sewer and water: a. Area: Ten thousand (10,000) square feet. b. Frontage: Sixty (60) feet on a publicly owned and maintained street. c. Lot Width: Sixty (60) feet. (b) Minimum setback requirements: (1) Front yard: a. Principal structures: Thirty (30) feet. b. Accessory structures: Thirty (30) feet or behind the front building line, whichever distance is less. (2) Side yard: a. Principal structures: Ten (10) feet. 8c

b. Accessory structures: Ten (10) feet when between front and rear building lines and three (3) feet when behind the rear building line and ten (10) feet when in front of the front building line. (3) Rear yard: a. Principal structures: Twenty-five (25) feet. b. Accessory structures: Three (3) feet. (4) Where a lot fronts on more than one (1) street, front yard setbacks shall apply to all streets. (5) The expansion of a legally established nonconforming structure into the required side or rear yard shall be permitted provided the expansion does not encroach into the required yard any greater than the existing encroachment. (c) Maximum height of structures: (1) Height limitations: a. Principal structures: Thirty-five (35) feet. b. Accessory structures: Thirty-five (35) feet.

(Ord. of 2-26-2001, App. A; Ord. of 6-10-2013, pt. II; Ord No. O-071116-09, 7-11-2016, pt. I)

ARTICLE IV. - USE AND DESIGN STANDARDS

Sec. 30-82. - Residential uses.

Sec. 30-82-14. Townhouses.

(a) Intent. It is the intent of this section that townhouses be allowed in areas where they are or may be appropriately intermingled with other compatible types of housing. The purpose of the following design standards is to ensure the efficient, economical, comfortable and convenient use of land and open space and serve the public purposes of zoning by providing an alternative to conventional arrangements of yards and buildable areas. (b) General standards: (1) All townhouse developments shall be served by public sewer and water. (2) The facades of townhouses in a group shall be varied by changed front yards and variations in design so that no more than four (4) abutting townhouses will have the same front yard setback and the same or essentially the same architectural treatment of facades and roof lines. (3) The minimum separation between any building containing a group of five (5) or more townhouse units shall be forty (40) feet from any other townhouse building. The minimum separation between any building containing a group of four or fewer townhouse units shall be twenty (20) feet from any other building containing a group of four (4) or fewer townhouses. (4) The height of all townhouses shall be limited to forty-five (45) feet. Accessory buildings shall not exceed fifteen (15) feet. (5) Accessory structures for townhouse units shall be permitted only in rear yard areas and shall be no larger than ten (10) feet by ten (10) feet in area. (6) Only one (1) yard, either the front yard or the rear yard, or in the case of an end unit, the side yard, shall be improved with a driveway or other impermeable surface intended for the storage of motor vehicles or for access to a garage, or other parking areas. (7) The maximum building and lot coverage requirements applying to townhouses shall be computed for the site of the entire development. (8) Public street frontage shall not be required for any proposed lot of record platted for townhouse development within R-3 and R-4 districts. In the AV and R-2 districts, the applicant shall designate as part of the special use permit application, the location of any lot that is not proposed to front on a public street. (9) One (1) structure may be permitted for tenants/property owners to wait for transportation (School Bus, Public Transit, etc.) that does not have to meet any setback requirements. This structure is limited to a maximum size of 500 square feet and must be placed in a location that is acceptable to the Virginia Department of Transportation. (c) Additional standards in the AV district: (1) Maximum gross density: Eight (8) townhouse units per acre. (2) Minimum parcel size: Twenty thousand (20,000) square feet for the first dwelling unit, plus five thousand four hundred forty-five (5,445) square feet for each additional unit. (3) Front yard setbacks for each group of townhouse units: An average of fifteen (15) feet, and not be less than ten (10) feet for any individual townhouse unit. No common parking area, common driveway or street right-of-way shall be permitted within the required front yard area. (4) A side yard setback of fifteen (15) feet shall be provided for each end residence in any group of townhouses adjoining a property boundary of the development, or a street right-of-way, private drive, parking area or walkway intended for the common use of townhouse occupants. 8c

(5) Minimum rear yard setback: Twenty-five (25) feet. (6) Minimum lot size for individual townhouse lots: Two thousand (2,000) square feet for interior lots and two thousand five hundred (2,500) square feet for end lots. (7) Minimum width for individual townhouse lots: Twenty (20) feet, measured from center of wall to center of wall, or outside of end wall. (8) Maximum number in a group or block of townhouses: Four (4) townhouse units. (9) The maximum building and lot coverage shall comply with the requirements for the AV district. (10) When a townhouse development adjoins a single-family dwelling, a Type C buffer yard as described more fully in article V shall be provided. (d) Additional standards in the R-2 district: (1) Maximum gross density: Eight (8) townhouse units per acre. (2) Minimum parcel size: Twenty thousand (20,000) square feet for the first dwelling unit, plus five thousand four hundred forty-five (5,445) square feet for each additional unit. (3) Front yard setbacks for each group of townhouse units: An average of fifteen (15) feet, and not be less than ten (10) feet for any individual townhouse unit. No common parking area, common driveway or street right-of-way shall be permitted within the required front yard area. (4) A side yard setback of fifteen (15) feet shall be provided for each end residence in any group of townhouses adjoining a property boundary of the development. Where a group of townhouses adjoin private drive or parking area or walkway intended for the common use of townhouse occupants, the side yard setback shall be ten (10) feet. (5) Minimum rear yard setback: Twenty-five (25) feet. (6) Minimum lot size for individual townhouse lots: Two thousand (2,000) square feet for interior lots and two thousand five hundred (2,500) square feet for end lots. (7) Minimum width for individual townhouse lots: Eighteen (18) feet, measured from center of wall to center of wall or outside end wall. (8) Maximum number in a group or block of townhouses: Ten (10) townhouse units. (9) Maximum coverage for townhouse developments: a. Building coverage: Thirty-five (35) percent. b. Lot coverage: Sixty (60) percent. (e) Additional standards in the R-3 district: (1) Maximum gross density: Twelve (12) townhouse units per acre. (2) Minimum parcel size: Seven thousand two hundred (7,200) square feet for the first dwelling unit, plus three thousand six hundred thirty (3,630) square feet for each additional unit. (3) Front yard setbacks for each group of townhouse units: An average of fifteen (15) feet, and not be less than ten (10) feet for any individual townhouse unit. No common parking area, common driveway or street right-of-way shall be permitted within the required front yard area. (4) A side yard setback of fifteen (15) feet shall be provided for each end residence in any group of townhouses adjoining a property boundary of the development. Where a group of townhouses adjoin a private drive or parking area or walkway intended for the common use of townhouse occupants, the side yard setback shall be ten (10) feet. (5) Minimum rear yard setback: Twenty-five (25) feet. (6) Minimum lot size for individual townhouse lots: One thousand eight hundred (1,800) square feet for interior lots and two thousand three hundred (2,300) square feet for end lots. 8c

(7) Minimum width for individual townhouse lots: Eighteen (18) feet, measured from center of wall to center of wall or outside end wall. (8) Maximum number in a group or block of townhouses: Ten (10) townhouse units. (9) Maximum coverage for townhouse developments: a. Building coverage: Forty (40) percent. b. Lot coverage: Sixty-five (65) percent. (f) Additional standards in the R-4 district: (1) Maximum gross density: Eighteen (18) townhouse units per acre. (2) Minimum parcel size: Seven thousand two hundred (7,200) square feet for the first dwelling unit, plus two thousand four hundred twenty (2,420) square feet for each additional unit. (3) Front yard setback for each group of townhouse units: an average of fifteen (15) feet, and not less than ten (10) feet for any individual townhouse unit. Common parking areas, driveways, and rights-of-way may be permitted within the front yard setback. (4) A side yard setback of fifteen (15) feet shall be provided for each end residence in any group of townhouses adjoining a property boundary of the development. Where a group of townhouses adjoin a private drive or parking area or walkway intended for the common use of townhouse occupants, the side yard setback shall be ten (10) feet. (5) Minimum rear yard setback: Twenty-five (25) feet. (6) Minimum lot size for individual townhouse lots: One thousand six hundred (1,600) square feet for interior lots and two thousand one hundred (2,100) square feet for end lots. (7) Fifty (50) percent of the individual townhouse lots shall be allowed to have a minimum width of fourteen (14) feet, measured from center of wall to center of wall. The remaining lots shall have a width greater than fourteen (14) feet. (8) Maximum number in a group or block of townhouses: Ten (10) townhouse units. (9) Maximum coverage for townhouse developments: a. Building coverage: Forty-five (45) percent. b. Lot coverage: Seventy (70) percent. (Ord. No. O042219-04, pt. VI, 4-22-2019)

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 9/23/2019 AGENDA ITEM #8b Ordinance #O 102819-11 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: EMS Revenue Recovery Rate changes

RECOMMENDATION The 2019 Medicare Allowable Amounts have changed and it is the recommendation of the County's billing vender, EMS Management & Consultants, (EMS/MC) to increase the Bedford County rates to reflect the traditional 150% of the Medicare Fee Schedule. It is also recommended by EMS/MC to incorporate charges for oxygen, all of which are currently paid for by the Department of Fire & Rescue.

SUMMARY On July 8, 2019, there was a worksession presentation and Q&A on this subject and subsequent recommendations from the consultant. It is a standard practice in Emergency Medical Services ambulance transport field to annually review fees and a requirement of the Bedford County Ordinance that the Board of Supervisors set said rates.

PRIOR ACTIONS August 2018 - Previous Medicare Fee Schedule recommendation was adopted.

FISCAL IMPACT There will be an increase in EMS funds recoverd per call. Conservative estimates based on recomended increase and historical call increases may yeild a $90,000 increase in revenue recovery. Cost offset for medical oxygen will be evaluated prior to the next fiscal year to determine impact.

CONTACTS Chief Jack Jones, Jr. BCo.FR Deputy Chief Janet Blankenship BCo.FR

ATTACHMENTS 2019 Medicare allowable amounts & recommendation Medical oxygen recovery recommendation

REVIEWED BY Ms. Susan Crawford, Director of Fiscal Management Mr. Robert Hiss, County Administrator 8d

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION ADOPTION OF 2019 EMS MEDICARE FEE SCHEDULE

WHEREAS, Bedford County has a robust and responsive Emergency Medical Services delivery system composed of volunteer & career providers; and WHEREAS, this Revenue Recovery system provides a tremendous benefit to the sick & injured of our community without placing undue hardships on the general fund; and WHEREAS, the combined Fire & Rescue systems vendor EMS Management & Consultants has recommended adoption of 150% of the annual Medicare Fee Schedule and initiation of a supply billing program; and WHEREAS, County Ordinance §8-77 requires Board action to authorize the setting of rates for Emergency Medical Service transports; and WHEREAS, and these rates will be charged to Medicaid/Medicare and third party insurance companies; and WHEREAS, any revenues generated will be used to reimburse volunteer provider agencies and enhance the service system in the County, and individual residents will not be billed and no one will be denied service; and WHEREAS, the proposed rates are as follows: 8d

Service: Current: Proposed: Basic Life Support, Non-Emergency $340.49 $348.32 Basic Life Support, Emergency $544.77 $557.31 Advanced Life Support, Non-Emergency $408.59 $418.02 Advance Life Support, Emergency $646.92 $661.80 Advanced Life Support, 2 $936.33 $957.87 Mileage (1-17 miles) $14.10 $17.15 Mileage (18+ miles) $9.40 $11.33 Oxygen ------$50.00 NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the Board does hereby adopt the proposed 2019 Bedford County Fire & Rescue EMS transport rates and establishes the rates for specific components of the supply billing initiative. Agenda Item #9 Action and Discussion Items

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #9b RESOLUTION #R 102819-13 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Consideration of a Request to Award a Contract for Construction and Improvement to various County Parking Lots for the County Gym, Improvements to the Falling Creek Park Parking Lot, and Resurfacing of the Storage Building Access Road

RECOMMENDATION Award a contract for Construction of a Parking Lot for the County Gym, Improvements to the Falling Creek Park Parking Lot, and Resurfacing of the Storage Building Access Road.

SUMMARY Project 1 Gym Parking: The County Gym (at the former group home complex, Turning Point Road) does not have adequate parking. Plans were developed and approved several years ago to construct a new 32 space parking area. Depending on the size of the events held at the gym, this may not solve all the parking needs but will be a significant improvement to the existing lack of parking. Site lighting is also needed for the new parking lot ($25,700). An additional future gravel overflow lot can be constructed at a later date for additional spaces (beyond the 32) and will be considered in a future CIP.

Project 2 Falling Creek Park Parking: A new parking lot was constructed in front of the Falling Creek Center (Parks & Recreation / Cooperative Extension). This new parking area is used primarily by the Bedford County Nursing Home and was originally intended for the Falling Creek Center. Since the Nursing Home is the primary user of this lot, it is requested that the funds previously expended for the construction of this lot ($186,646) be transferred from the Nursing Home Fund to the County Buildings CIP to use toward the Falling Creek Park parking lot improvements.

The proposed Falling Creek Park Parking project will surface treat the existing gravel lot located to the rear of Falling Creek Center and adjacent to the park. Improvements to the Falling Creek Park parking area will also help address parking shortages during events at either the park, the Falling Creek Center, or the Nursing Home. The current gravel lot is not lit and poses a safety hazard. It is recommended that lighting be installed as part of this project ($64,800). The base bid listed below includes the cost for surface treatment. Surface treatment is a more short term solution. It is recommended that we pave, instead of surface treat the lot, which adds an additional $51,850 to the base bid.

Project 3 Storage Building Access Road: The access road for the County Storage Building was surface treated at the time of construction approximately 14 years ago. The surface treatment is failing creating ongoing large potholes and ruts. 9a An Invitation to Bid was advertised. In response, one bid was received from Boxley Materials Company, Lynchburg VA. The bid is broken down as follows: Base Bid: $313,350 Asphalt Overlay at Falling Creek (instead of Surface Treatment in Base Bid): +$51,850 Falling Creek Park Lighting: +$64,800 County Gym Lighting: +$25,700 TOTAL: $455,700

The bid has been reviewed by Master Engineers and Hurt & Proffitt and determined to be inline with unit cost estimates.

Funding is available as follows: County Buildings CIP Paving Projects: $175,000 Turning Point Road CIP: $110,000 Transfer from Nursing Home CIP (See Description Below): $186,646 TOTAL: $461,646

Final completion is estimated at 239 calendar days (8 months) from the issuance of a Notice to Proceed. Discussions are underway to determine if the County Gym portion of this project can be expedited.

PRIOR ACTIONS All 3 projects have been discussed during the CIP process with funding appropriated. Transferring funds from the Nursing Home Fund to the County Buildings CIP was discussed during the FY20 budget development process. On August 12, 2019 the Board authorized staff to issue an Invitation to Bid.

FISCAL IMPACT $455,700

CONTACTS Sheldon Cash, Director of Public Works

ATTACHMENTS Resolution

REVIEWED BY

Fiscal Management County Attorney County Administrator 9a Resolution #R 102819-13

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR CONSTRUCTION OF A PARKING LOT FOR THE COUNTY GYM, IMPROVEMENTS TO THE FALLING CREEK PARK PARKING LOT, AND RESURFACING OF THE STORAGE BUILDING ACCESS ROAD

WHEREAS, a parking lot for the County Gym, improvements to the Falling Creek Park parking area, and resurfacing of the storage building access road are necessary; and WHEREAS, these projects have been approved within the County's Capital Improvement Plan; and WHEREAS, the Board of Supervisors authorized an Invitation to Bid on August 12th 2019; and WHEREAS, one bid was received from Boxley Materials Company in the amount of $455,700; and NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors that the Board does hereby authorize staff to execute a contract with Boxley Materials Company for construction of a parking lot for the County Gym, improvements to the Falling Creek Park parking lot, and resurfacing of the storage building access road. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Bedford County Board of Supervisors that the Board does hereby authorize staff to transfer and appropriate funds in the amount of $186,646 from the Nursing Home Fund to the County Buildings CIP to reimburse General Funds previously expended for the Falling Creek Center parking lot which is now utilized by the Nursing Home. 9b Resolution #R 102819-14

On motion of Supervisor , which carried by a vote of , the following was adopted:

RESOLUTION IN SUPPORT OF IMMEDIATE FUNDING FOR REPAIRS TO BLUE RIDGE PARKWAY CLOSURES (BETWEEN MP 106 – MP 112 AND ROANOKE MOUNTAIN LOOP ROAD AT MP 120)

WHEREAS, the 469-mile Blue Ridge Parkway joins the Shenandoah National Park in Virginia with the Great Smoky Mountains National Park in North Carolina; and WHEREAS, the Blue Ridge Parkway incorporates spectacular views of forested mountains and rural landscapes, offering visitors abundant recreational opportunities, a glimpse into the cultural heritage of the Blue Ridge Mountains, and a special place where memories are made serving as a living classroom for future generations; and WHEREAS, the Blue Ridge Parkway is one of the most visited units in the National Park System, attracting over 14 million visitors annually, serving as a front door to the many communities along its corridor; and WHEREAS, the economic impact on gateway communities from visitors to the Blue Ridge Parkway is over $1.3 billion annually, supporting over 15,000 jobs; and WHEREAS, the Blue Ridge Parkway for decades has been the number one attraction for Virginia’s Blue Ridge; and 9b Resolution #R 102819-14

WHEREAS, the fall season is one of the most popular times to travel the Blue Ridge Parkway; where 65,000 visitors were recorded in October 2018 alone at Route 460 and Route 24 and 636,000 visits were recorded in 2018 comprised of a large number of local, national and international visitors; and WHEREAS, two indefinite road closures are now adversely impacting the visitor experience, located between Parkway Mileposts 106 - 112 and Roanoke Mountain 4 Mile Loop Road at Milepost 120; and WHEREAS, in an effort to take temporary proactive measures, Visit Virginia’s Blue Ridge is assisting with detour information including detailed directions, a list of businesses along the detour route as well as designating a detour landing page at www.visitvbr.com/parkwayclosure; and WHEREAS, Blue Ridge Parkway officials are currently working to identify funding and a plan for these repairs, this closure is symptomatic of a larger deferred maintenance issue across the Parkway; and WHEREAS, deferred maintenance in the National Park System equates to long overdue repairs or maintenance needed on roads, buildings and facilities due to budget constraints; and the deferred maintenance backlog in National Parks across the country totals $11.92 billion, of which over $508 million is needed on the Blue Ridge Parkway alone; and

WHEREAS, the Blue Ridge Parkway is important to the economic vitality of both the Commonwealth of Virginia and the communities adjacent to the Parkway. NOW, THEREFORE BE IT RESOLVED that the Bedford County Board of Supervisors requests Congress pass the bi-partisan Restore Our Parks Act, S. 500 and H. R. 1225, to address critical repairs on the Blue Ridge Parkway and across the National Park System, and to ensure that the communities, businesses and jobs that depend on park tourism continue to thrive. 9c Resolution #R 102819-15

On motion of Supervisor , which carried by a vote of , the following was adopted:

RESOLUTION REAFFIRMING THE CENTRAL VIRGINIA TRANSPORTATION PLANNING ORGANIZATION AS THE FEDERALLY DESIGNATED METROPOLITAN PLANNING ORGANIZATION FOR THE CENTRAL METROPOLITAN AREA

WHEREAS, the respective Boards of Supervisors of the Counties of Amherst, Bedford, and Campbell, and the City Council of the City of Lynchburg executed the Cooperative Agreement for the Creation of the Central Virginia Transportation Planning Council on September 13, 1979; and WHEREAS, the Governor of the Commonwealth of Virginia designated the Central Virginia Transportation Planning Council as the Metropolitan Planning Organization (MPO) for the Greater Lynchburg Transportation Study (also known as the Central Virginia Metropolitan Planning Area) on November 27, 1979; and WHEREAS, the respective Boards of Supervisors of the Counties of Amherst, Bedford, and Campbell, and the City Council of the City of Lynchburg rescinded the 1979 Agreement and executed a Cooperative Agreement for the Creation of the Central Virginia Metropolitan Planning Organization on or about November 16, 2000; and WHEREAS, since 2000, the Central Virginia Urbanized Area has been expanded to include the Town of Amherst, and the Central Virginia Metropolitan Planning Organization wishes to help increase 9c Resolution #R 102819-15 public awareness and understanding of its mission by changing its name to the Central Virginia Transportation Planning Organization (TPO); now, therefore, be it RESOLVED, that the County of Bedford rescinds the Cooperative Agreement for the Creation of the Central Virginia Metropolitan Planning Organization, executed on or about November 16, 2000; 1. acknowledges the organization’s change of name from the Central Virginia Metropolitan Planning Organization to the Central Virginia Transportation Planning Organization (TPO); 2. acknowledges that the TPO shall be the policy decision-making body for the purpose of carrying out the Continuing, Cooperative, and Comprehensive (3-C) transportation planning and programming process as defined in the United States Code Title 23, Section 134 and Title 49 Section 1607; and in accordance with the constitution and statutes of the Commonwealth of Virginia, particularly Title 33.2, Chapter 32 of the Code of Virginia; 3. acknowledges that the TPO may adopt bylaws and other rules in conformance with this Resolution as it deems necessary to govern its operation; 4. acknowledges that the TPO shall have such authority as prescribed in a “Memorandum of Understanding on Metropolitan Transportation Planning Responsibilities for the Central Virginia Metropolitan Planning Area” dated June 1, 2018, (as amended or updated) between the Central Virginia Metropolitan Planning Organization (now Central Virginia Transportation Planning Organization), the Commonwealth of Virginia, the Greater Lynchburg Transit Company (the primary local transit provider), and the Region 2000 Local Government Council (now Central Virginia Planning District Commission); 5. acknowledges that any local jurisdiction may hereafter join the TPO provided that such jurisdiction is (in accordance with state and federal regulations) included within the “cordon boundary” of the Central Virginia Metropolitan Planning Area and that it adopts and executes this resolution and is approved by the Governor; and 6. acknowledges that this resolution may be amended only by concurring resolution of all parties to this Resolution.

CERTIFIED BY: ATTESTED BY: DATE: 9d

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #9e Resolution #R 102819-16 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Execution of Contract for Acquisition of Property for Parks & Recreation Facilities located on Venhorst Drive

RECOMMENDATION Approval of Resolution

SUMMARY TLM, LLC (Glen Thomas) owns four parcels of property located on Venhorst Drive in the County of Bedford, and wishes to sell them to the County for the price of $350,000.00. Mr. Thomas has already engaged a surveyor and appraiser--if the property appraises for more than $350,000.00, any overage will be considered as a donation to the County. The property has substantial improvements that make the site ideal for Parks & Rec usage. Funding for the purchase will come from County fund balance.

PRIOR ACTIONS Consensus was given at a prior meeting for staff to negotiate a contract with Mr. Thomas.

FISCAL IMPACT For the purchase, $350,000.00 plus standard closing costs. Facilities are in excellent shape, but will require typical ongoing maintnance, including periodic pond dredging. Future capital improvements will be indentified based on programming and use of the property.

CONTACTS Patrick J. Skelley II, Esq.

ATTACHMENTS Resolution

REVIEWED BY Fiscal Management County Attorney County Administrator 9d Resolution #R 102819-16

At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford County Administration Building on the 28th day of October, 2019, beginning at 7:00 pm.: MEMBERS: VOTE: Tommy W. Scott, Chairman Andrew D. Dooley, Vice-Chairman Bill Thomasson Edgar Tuck Charla Bansley John Sharp Kevin S. Willis

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT FOR REAL PROPERTY LOCATED ON VENHORST DRIVE IN THE COUNTY OF BEDFORD, VIRGINIA

WHEREAS, TLM, LLC, managed by Glen Thomas, is the owner of four contiguous parcels of land in the County of Bedford Avenue on Venhorst Drive; and WHEREAS, the above-described property has existing facilities and would be ideal for Parks and Recreation uses; and WHEREAS, Mr. Thomas desires to convey the above-described property to the County of Bedford, Virginia for the sum of $350,000.00 (any overage in value, as determined by a current appraisal, would be considered a donation to the County); and WHEREAS, the County of Bedford, Virginia desires to obtain said property for said sum, to be paid from fund balance. NOW, THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors authorizes the County Administrator to execute a contract for the purchase of the aforesaid property in an amount not to exceed $350,000.00, plus typical closing costs, with terms acceptable to the County Attorney. 9e

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #9f Resolution #R 102819-17 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Big Island Volunteer Fire Company/Purchase of 2019 Rosenbauer Freightliner Fire Tender Truck

RECOMMENDATION Approval of Resolution

SUMMARY Big Island Volunteer Fire Company is purchasing a 2019 Rosenbauer Freightliner Fire Tender Truck by bank financing. In order to obtain a better interest rate, the financing is tax exempt as allowed in Section 147(f) of the Internal Revenue Code of 1986, as amended. The use of this code section requires a public hearing (conducted by the Fire Company, which has been done) and the approval of the governing body.

PRIOR ACTIONS none

FISCAL IMPACT none

CONTACTS Patrick J. Skelley II, County Attorney

ATTACHMENTS Resolution

REVIEWED BY Fiscal Management; County Administrator 9e Resolution #R 102819-17

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION APPROVING THE PURCHASE OF A 2019 ROSENBAUER FREIGHTLINER FIRE TENDER ENGINE TRUCK BY THE BIG ISLAND VOLUNTEER FIRE COMPANY

WHEREAS, Big Island Volunteer Fire Company, Inc. has entered into a contract to purchase one (1) 2019 Rosenbauer Freightliner Fire Tender Truck; and

WHEREAS, the bank financing for the truck is tax exempt as provided by Section 147(f) of the Internal Revenue Code of 1986, as amended; and

WHEREAS, as required by the aforesaid code section, Big Island Volunteer Fire Company conducted a public hearing on October 2, 2019 as to the financing of one (1) 2019 Rosenbauer Freightliner Fire Tender Truck; and

WHEREAS, by previous resolutions, the Bedford County Board of Supervisors has approved the establishment of the Big Island Volunteer Fire Company and Big Island has been assigned a primary fire response area in the County; and accordingly, Big Island Volunteer Fire Company is designated as an integral part of the County’s safety program and as such provides a critical component to the County’s goal of providing fire services to the County.

NOW THEREFORE, BE IT RESOLVED, that the Bedford County Board of Supervisors pursuant to Section 147(f) of the Internal Revenue Code of 1986, as amended, hereby approves the entering into by Big Island Volunteer Fire Company of an Agreement in an aggregate principal amount not to exceed $136,560.51 to finance equipment consisting of one (1) 2019 Rosenbauer Freightliner Fire Tender Truck 9e

which will be located at the fire house of the Big Island Volunteer Fire Company and that the Chairman of the Board of Supervisors is authorized to execute a copy of this resolution.

FURTHER BE IT RESOLVED, that Big Island Volunteer Fire Company has provided firefighting and other services for the County for many years and Big Island Volunteer Fire Company hereby agrees to meet the requirement to continue to provide firefighting and other services for the County.

Big Island Volunteer Fire Company County of Bedford, Virginia

______Signature Tommy W. Scott, Chairman of the Board of Supervisors ______Printed Name and Title 9f

BEDFORD COUNTY BOARD OF SUPERVISORS Agenda Item Summary

MEETING DATE: 10/28/2019 AGENDA ITEM #9g RESOLUTION #R 102819-19 Work Session Regular Meeting Consent Public Hearing Action Closed Session Information

ITEM TITLE: Consulting Contract with KTL Solutions and Microsoft Cloud Agreement with Microsoft Corporation

RECOMMENDATION (1) Authorize staff to execute the Consulting Agreement, with KTL Solutions (2) Authorize staff to execute the Microsoft Cloud Agreement, with Microsoft Corporation.

SUMMARY Bedford County’s current consultant, Accelera, has informed us that they cannot service our Microsoft365 needs, deployed in Microsoft’s US Government Community Cloud. Therefore, Bedford County needs to secure a relationship with a Microsoft AOS-G (Agreement for Online Services for Government) partner for purchasing Microsoft365 Government subscriptions.

These two agreements will be the purchasing vehicle for Bedford County's Microsoft365 deployment in Microsoft's US Government Community Cloud (GCC). The Microsoft Cloud for Government is a comprehensive cloud platform designed expressly for U.S. Federal, State, and Local Governments to meet the U.S. Government’s thorough security and compliance regulations. Organizations who provide services for any type of U.S. government entity, whether it be local, state or federal, need to meet the criteria of The National Institute of Standards and Technology (NIST) Special Publication 800-145. These stringent standards have been put in place to secure both “customer data” and “customer content.” Customer data refers to all data, including text, sound, video, or image files, that are provided by a customer through the use of the Online Service. Customer content denotes a specific subset of customer data that has been specifically created by users, such as content stored in databases. This includes, but is not limited to a customer’s private contact information. Content is commonly considered confidential and should not be shared over the Internet without encryption. Microsoft 365 for US Government Cloud provides a package that includes Windows 10, Office 365, and Enterprise Mobility + Security features for U.S. Government Community customers.

KTL will be our reseller to purchase Microsoft365 licensing with deployed services in GCC. As previously stated there are only 2 vehicles to purchase. An AOS-G partner (which KTL is) or an LSP (Layered Service Provider). As far as an LSP, we have less than 500 licenses, so an AOS-G is our recommended path.

As our reseller, KTL is responsible for: (1) Processing our orders for M365 (2) Deploying our licenses in GCC (3) Configuring the GCC environment for our organization (4) Billing us for our M365 licenses 9f

PRIOR ACTIONS Funding for the purchase of Microsoft Cloud Based Subscription Software licenses (Microsoft365 for Government) is included in the current FY2019-2020 budget. Bedford County's Attorney has reviewed both Agreements and will approve as to form.

FISCAL IMPACT The KTL Solutions: Consulting Agreement does not require any funding for execution. The Microsoft Cloud Agreement does not require any additional funding for execution.

CONTACTS Gary Underwood; Bedford County Information Systems

ATTACHMENTS

REVIEWED BY County Administrator 9f Resolution #R 102819-19

On motion of Supervisor , which carried by a vote of , the following was adopted:

A RESOLUTION AUTHORIZING STAFF TO EXECUTE THE KTL CONSULTING AGREEMENT, THE MICROSOFT CLOUD AGREEMENT, AND PURCHASE MICROSOFT CLOUD-BASED SUBSCRIPTION SOFTWARE LICENSES WHERE SERVICES ARE DEPLOYED IN MICROSOFT’S US GOVERNMENT COMMUNITY CLOUD

WHEREAS, Bedford County needs to secure a relationship with a Microsoft AOS-G (Agreement for Online Services for Government) partner for purchasing Microsoft365 Government subscriptions; and

WHEREAS, KTL Solutions, headquartered in Frederick, MD, is a Microsoft AOS-G Partner to act as the Reseller to Bedford County for our Microsoft Cloud Based Subscription Software licenses needs; and

WHEREAS, KTL Solutions has provided a Consulting Agreement whereby Bedford County can purchase needed Microsoft Cloud Based Subscription Software licenses where services are deployed in Microsoft’s US Government Community Cloud; and

WHEREAS, KTL Solutions will be Bedford County’s registered reseller, in the Microsoft Cloud Agreement, US Government Community Cloud, between Bedford County and Microsoft Corporation. 9f

NOW, THEREFORE, BE IT RESOLVED, by the Bedford County Board of Supervisors, hereby authorize staff to execute the KTL Consulting Agreement, the Microsoft Cloud Agreement, and purchase Microsoft Cloud-Based Subscription Software Licenses where services are deployed in Microsoft’s US Government Community Cloud. Agenda Item #10 Board Committee Reports Agenda Item #11 Board Member Comments Agenda Item #12 Board Appointments 12a

At a regular meeting of the Bedford County Board of Supervisors, held at the Bedford County Administration Building, Bedford, Virginia, on the 28th day of October 2019, beginning at 7:00 p.m.

SOCIAL SERVICES BOARD: Supervisor ______made a motion to appoint David Walton to the Social Services Board for a term beginning January 1, 2020 and ending on December 31, 2023. Voting yes: Voting no: Motion _____. Agenda Item #13 County Attorney Report

Agenda Item #14 County Administrator Report

14a 14a 14a 14b

At a regular meeting of the Board of Supervisors of the County of Bedford, Virginia held at the Bedford County Administration Building on the 28th day of October, 2019, beginning at 7:00 pm:

Supervisor ______made a motion for the Board to enter into closed session pursuant to Section 2.2-3711 (A) (1) as to the discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; related to various positions within the organization. Voting yes: Voting no: Motion ______. ------Supervisor ______made a motion to go back into regular session. Voting yes: Voting no: Motion ______. ------WHEREAS, the Bedford County Board of Supervisors has convened a Closed Meeting, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, §2.2-3712 of the Code of Virginia requires a certification by the Bedford County Board of Supervisors that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE BE IT RESOLVED, that the Bedford County Board of Supervisors does hereby certify that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting was heard, discussed or considered by the Bedford County Board of Supervisors. MEMBERS: VOTE: Bill Thomasson Edgar Tuck Charla Bansley John Sharp Tommy Scott Andy Dooley Kevin Willis Agenda Item #15 Board Information

1723 Falling Creek Road 15a Bedford, VA 24523-3137 (540) 586-7679 (phone) (540) 586-5805 (fax) www.brwa.com

Bedford Regional Water Authority – Board of Directors Regular Board Meeting – Minutes August 20, 2019

A regular meeting of the Board of Directors of the Bedford Regional Water Authority (“Bedford Water”) was held on Tuesday, August 20, 2019 in the Board Meeting Room in Bedford Water’s Annex building located at 1723 Falling Creek Road in Bedford County. Members Present: ...... Bob Flynn, Chair Cynthia Gunnoe, Vice Chair Elmer Hodge Michael Moldenhauer Thomas Segroves Walter Siehien Members Absent: ...... Carl Wells Staff & Counsel Present: . Brian Key – Executive Director Nathan Carroll – Assistant Executive Director Jill Underwood – Director of Finance Megan Aubrey – Director of Administration Sam Darby – Legal Counsel, GFD&G 1. Call to Order The meeting was called to order by the Chair at approximately 7:00pm. The Pledge of Allegiance and a moment of silence were conducted.

2. Review of Agenda The following agenda was reviewed as shown below. 1. Call to Order a. Pledge of Allegiance b. Moment of Silence 2. Review of Agenda 3. Public Comments 4. Approval of Minutes: July 16, 2019 – Regular Board Meeting 5. Financial Report: Presented by Jill Underwood a. Customer Service Statistical Summary b. Financial Statements through month end July 2019 c. Financial Feasibility Study Proposal 6. Operations Report: Presented by Nathan Carroll a. Work Order Summary b. Projects Summary c. Energy Savings Project 7. Administration Report: Presented by Megan Aubrey a. Public Relations Information b. Personnel & Safety Report 8. Executive Director’s Report: Presented by Brian Key a. GFOA Award b. Board Member Terms 15a 9. Legal Counsel Report a. Report from Counsel b. Succession planning 10. Other business not covered on the above agenda 11. Motion to Adjourn

3. Public Comments There were no public comments.

4. Approval of Minutes: July 16, 2019 Regular Board Meeting The regular Board Meeting Minutes from July 16, 2019 were reviewed. Member Gunnoe made a motion to approve the minutes. Member Segroves seconded the motion. • Board member votes: 6 Aye; 0 Nay; 0 Abstain. The motion carried.

5. Financial Report: Presented by Jill Underwood a. Customer Service Summary Report In July, there were 68 cutoffs: 26 were repeats with 17 in the Town and nine in Forest. b. Financial Statements through month end July 2019 Ms. Underwood reviewed some of the details pertaining to the financial reports for the period ending July 2019. The targeted budget goal for July was 8.33%; operating revenues were 9%, and operating expenditures were 5%. Capital recovery fees received are 12% of the total budgeted amount, with water at 8% and sewer at 25%.

Auditors were onsite this week for fieldwork. Due to a delay in receiving information from the state for the report, the presentation will most likely be presented to the Board in November. The final financials for FY18-19 will also be complete at that time. The financials for FY 19-20 will change as the adjusting entries are prepared to put items in the correct fiscal year. An actuarial study will need to be completed before the audit can be completed to assess the potential liability related to insurance coverage available to retirees, at the same rate as to active employees c. Financial Feasibility Study Proposal The Finance Committee previously requested a study to weigh the financial strengths of the BRWA and analyze the future ability to complete more capital projects. Davenport & Company has submitted a proposal to complete the study. Mr. Flynn suggested the Finance Committee meet with Davenport & Company prior to beginning the study to ensure that the study is completed to the BRWA’s expectations.

6. Operations Report: Presented by Nathan Carroll a. Work Order Summary The work order summary was included in the packet. No questions were asked by the board. b. Projects Summary The waterline portion of Dawn Drive is complete with the exception of paving. A sewer line replacement will be done by the BRWA’s term contractor. The replacement of a waterline on Cedar Crest Drive will be the next CIP Crew project; 15a the current waterline is underserving the neighborhood, and a larger line will be installed that will provide better service for customers. Following the Cedar Crest project will be the waterline connection from the SML Central System to Mariner’s Landing. Ms. Gunnoe asked about the progress on replacing the hydrant near St. John’s Episcopal Church; the Authority is still waiting on easement approval. Mr. Flynn suggested that a letter be sent from the fire department and the Authority to the diocese, if the church permits, to help aid in moving this project along. The County is directing their fire staff to check hydrants; this data will be collected via Google Docs and will be shared between the County and Authority. Mr. Moldenhauer asked that the criteria for a project remaining on the Projects Report be evaluated in an effort to keep the report up-to-date and as short as possible. c. Energy Savings Project Schneider Electric has evaluated the Central Wastewater Treatment Plant and determined there is the opportunity to reduce energy consumption and provide savings for the Authority. Schneider would also evaluate Central Water and four major pump stations. The cost of the audit would be included in the cost of the project, if the Authority proceeds with the construction portion. The audit cost is $175,000; however, most of these included projects are already in the CIP. The overall cost of these energy upgrades would be about $2.5 million. There is a cumulative savings over the 15 years; the savings from the operating budget would pay the debt service. Mr. Hodge cautioned the Authority to be careful in proceeding in this project and to study the contract to ensure that it will pay off. Mr. Key explained that if there is not a savings, the provider will cover the difference. Mr. Carroll feels confident there are savings at CWWTP and potential savings at further sites. Schneider Electric will present their proposal to the board for consideration. Mr. Flynn requested that the Finance Committee review the proposal. Mr. Carroll stated that the goal was to have the project scope ready for budget preparation in early 2020.

7. Administration Report: Presented by Megan Aubrey a. Public Relations Information Ms. Aubrey explained that one news report was in the board packet recapping the last board meeting. b. Personnel & Safety Report The Authority is fully staffed at 79 employees. There is currently one new position open and one that will be advertised in the next few weeks. However, every position that was approved for last fiscal year is now filled.

A few weeks ago a meeting was held with the Sheriff’s department to discuss ways the Authority can be safer at our facilities. Staff are assessing ways to ensure the Authority is doing all that can be reasonably done to keep employees safe at work. Mr. Flynn requested an update about the safety measures over the coming months.

8. Executive Director’s Report: Presented by Brian Key a. GFOA Award The Authority has received another Certificate for Achievement for Excellence in Financial Reporting for FY 18-19. This is the fifth year the BRWA has received this award; prior to the formation of the BRWA, the BCPSA received this award eighteen times. 15a b. Board Member Terms Mr. Moldenhauer and Mr. Flynn are up for reappointment this year. Next year, Mr. Hodge, Mr. Wells, and Ms. Gunnoe will complete their allotted terms. Town Council has requested that Mr. Hodge serve until his term expires in December 2020, even though he is moving to Roanoke. 9. Legal Counsel Report a. Report from Counsel A $2.725 million refunding of the 2005 water and sewer revenue bond closed in August – on time and within budget. The present value savings was $174,331.55.

The State Corporation Commission issued an order permitting the acquisition of the Mariners Landing water system, provided that all necessary easements are conveyed and copies submitted to the Commission.

The Authority drew on a letter of credit due to the Authority losing confidence in equipment at Smith Mountain Lake working correctly. Mr. Darby and his firm had to do quite a bit of research to ensure there was a correct draft at sight letter. The Authority received the funds from the financial institution.

b. Succession Planning Mr. Darby plans to retire between July – December 2020. His firm is looking to recruit someone to learn the local government side prior to Mr. Darby’s leaving. Mr. Darby is willing to assist the BRWA throughout his replacement process. Mr. Key discussed the possibility of hiring Sam Vance, a lawyer who has worked with the BRWA in the past, to work with the BRWA in new projects that will extend beyond Mr. Darby’s retirement. 10. Other Business Mr. Moldenhauer asked about the new HR Manager. Ms. Aubrey replied that the manager is bringing new ideas to the Authority and making new connections and relationships. Mr. Moldenhauer also asked if Authority staff were planning to attend Gary Robertson’s retirement party. Mr. Key and Mr. Carroll will be in attendance, as well as Mr. Hodge. 11. Motion to Adjourn: There being no further business to discuss, Moldenhauer made a motion to adjourn and Segroves seconded the motion. • Board member votes: 6 Aye; 0 Nay; 0 Abstain. The motion carried.

The meeting adjourned at approximately 8:35pm.

Prepared by Megan Aubrey – Director of Administration Approved: September 19, 2019 1723 Falling Creek Road 15a Bedford, VA 24523-3137 (540) 586-7679 (phone) (540) 586-5805 (fax) www.brwa.com

Bedford Regional Water Authority – Board of Directors Regular Board Meeting – Minutes September 17, 2019

A regular meeting of the Board of Directors of the Bedford Regional Water Authority (“Bedford Water”) was held on Tuesday, September 17, 2019 in the Board Meeting Room in Bedford Water’s Annex building located at 1723 Falling Creek Road in Bedford County. Members Present: ...... Bob Flynn, Chair Cynthia Gunnoe, Vice Chair Elmer Hodge Michael Moldenhauer Thomas Segroves Walter Siehien Carl Wells Members Absent: ...... None Staff & Counsel Present: . Brian Key – Executive Director Nathan Carroll – Assistant Executive Director Jill Underwood – Director of Finance Megan Aubrey – Director of Administration Bob Deitrich – Water Operations Manager Sam Darby – Legal Counsel, GFD&G 1. Call to Order The meeting was called to order by the Chair at approximately 7:00pm. The Pledge of Allegiance and a moment of silence were conducted.

2. Review of Agenda The following agenda was reviewed as shown below. 1. Call to Order a. Pledge of Allegiance b. Moment of Silence 2. Review of Agenda 3. Public Comments 4. Approval of Minutes: August 20, 2019 – Regular Board Meeting 5. Meet the Manager: Bob Deitrich 6. Finance Committee Report: September 12, 2019 Meeting a. Financial Study b. Energy Project 7. Financial Report: Presented by Jill Underwood a. Customer Service Statistical Summary b. Financial Statements through month end August 2019 c. Capital Improvement Projects Tracking 8. Operations Report: Presented by Nathan Carroll a. Work Order Summary 9. Administration Report: Presented by Megan Aubrey a. Public Relations Information 15a b. Personnel and Safety 10. Executive Director’s Report: Presented by Brian Key a. Projects Summary 11. Legal Counsel Report 12. Other business not covered on the above agenda 13. Motion to Adjourn

3. Public Comments No public comments were made.

4. Approval of Minutes: August 20, 2019 Regular Board Meeting The regular Board Meeting Minutes from August 20, 2019 were reviewed. Ms. Gunnoe made a motion to approve the minutes. Mr. Wells seconded the motion. • Board member votes: 7 Aye; 0 Nay; 0 Abstain. The motion carried.

5. Meet the Manager: Bob Deitrich Bob Deitrich, the new Water Operations Manager, gave a brief history of his past work experience. Mr. Key added that he had a few people at WaterJAM freely offer praise of Mr. Deitrich’s work. 6. Finance Committee Report: September 12, 2019 Meeting a. Financial Study Ted Cole from Davenport & Company gave a presentation to the Finance Committee about a financial review Davenport compiled for Rivanna Water and Sewer Authority as an example of their work. The committee requested Davenport to give a more specific proposal for the BRWA, to include specific CIP needs as opposed to a dollar amount available to fund projects. A prioritized CIP list will need to be developed by staff and the Finance Committee in order for Davenport to include this in the scope of the study. A revised proposal will also need to be developed, to make sure that the Board’s needs are addressed in the study. b. Energy Project Barry Wilhelm, a representative from Schneider Electric, gave a presentation about the proposed energy project at the Central Wastewater Treatment Plant. The focus of this project will be to utilize existing assets, optimize efficiency and cost effectiveness, implement upgrades that minimize rate payer impacts through utility savings, and reduce the energy (carbon) footprint. The total annual projected savings is estimated at $140,000 - $200,000; if the actual savings are lower than promised, Schneider Electric will pay the difference to the Authority, as part of the annual reconciliation process in the measurement and verification phase of the project. Mr. Hodge said that the Finance Committee requested references and to see the construction contract template prior to moving forward with the project. Mr. Hodge also stated that this project competes with the other projects on the CIP and their prioritization will be impacted. Therefore, the Finance Committee would like to look at the CIP and this project, to ensure that projects are being done in the correct order. 7. Financial Report: Presented by Jill Underwood a. Customer Service Summary Report In August, Customer Service had 25 cutoffs; ten were repeat with two in Town, seven in Forest, and one in Smith Mountain Lake. A field visit was made to Mariners 15a Landing to look at the system for Customer Service. The goal is to take over the system by the end of the calendar year. b. Financial Statements through month end August 2019 Ms. Underwood reviewed some of the details pertaining to the financial reports for the period ending August 2019. The targeted budget goal for July was 16.67%; operating revenues were 13%, and operating expenditures were 12%. Capital recovery fees received are 16% of the total budgeted amount, with water at 13% and sewer at 28%.

A draft report of the audit will be completed in October, with a final presentation in November. The final financials for FY 18-19 will also be available at that time. c. Capital Improvement Projects Tracking Mr. Key said that two additional sections were added to the report to show progress on projects from the past two years that have not yet been completed.

8. Operations Report: Presented by Nathan Carroll a. Work Order Summary Mr. Carroll spoke about Bob Deitrich; he stated that he liked Mr. Deitrich’s approach by taking action quickly and that in his first several weeks Mr. Deitrich was able to get a Notice of Violation rescinded from VDH. There were 304 work orders completed in the past month, which is a higher number than normal due to asking for all work to have a work order associated with it for cataloging purposes. As more information is entered into the system, more complex reporting will be able to be generated. The BRWA is working with the County and Town for leachate disposal. Ideally, the Authority would like to treat it at the Central Wastewater Treatment Plant and will test this for a 90-day trial basis to see if it is effective. Currently there is anywhere from 6,000-18,000 gallons a day of leachate; once the landfill is shut down this amount will reduce. The construction permit for the fluoridation system at the Smith Mountain Lake Water Treatment Facility has been approved. The sewer portion of Dawn Drive is still in process by a third party contractor; the CIP crew has completed the water portion. The CIP crew has started on the Cedar Crest waterline project. The health department contacted the Authority about the Hardy Road Trailer Park due to water quality concerns about the park’s private system. There may be additional funding from SERCAP for a waterline extension for this neighborhood and others along the line. The Town is updating their Insurance Services Office (“ISO”) rating related to fire protection; the rating is a score from one (best) to ten (worst) that affects homeowner’s insurance premiums. The Town is currently at a five with a goal to get a two after the audit. The last rating was done in 2012, prior to the Smith Mountain Lake Water Treatment Facility; the water supply is 40% of this rating. Since the last board meeting, Mr. Carroll has been in touch with St. John’s Episcopal Church multiple times to check the status of their approval for the fire hydrant on their property.

15a 9. Administration Report: Presented by Megan Aubrey a. Public Relations Information In the packet, two news articles were included from the past month – an article about the Burnbridge Road Sewer project and an article about the August board meeting.

b. Personnel and Safety Ms. Aubrey stated that a new Marketing and Communications Specialist starts on Monday to focus on outreach and community relationships. Also, included in the board packet was a part of a wastewater operations team’s presentation about what they are proudest of in their department.

The Human Resources department is in the process of looking at electronic systems that would possibly give more reporting options.

Ms. Aubrey cautioned the board about what is discussed in public meetings about the Authority’s safety procedures; she recommended that the board go into closed session for any items that need to be kept internal for the safety of employees. However, some items can publicly be highlighted, like the safety committee that is being formed to make our safety efforts more broad and effective. There have also been multiple safety trainings held and attended this past month, including an OSHA class at the Smith Mountain Lake Water Treatment Facility and an active shooter training that Ms. Aubrey attended.

10. Executive Director’s Report: Presented by Brian Key a. Projects Summary

The projects report summary has been shortened due to eliminating projects that are inactive. The Paradise Point transfer request is becoming active; an onsite meeting was held recently due to the community requesting the Authority to take over the system. This would be a similar situation to Cedar Rock, where a different rate structure could be adopted to make this project financially feasible for the Authority. If the community is interested in paying a higher rate for the Authority to take ownership, it will be brought to the Policies and Projects Committee for review prior to the board for consideration.

Mr. Segroves inquired about progress on Country Estates; this is also a project where a special rate would have to be adopted. The community would also need to get 70% support to move forward as a neighborhood line extension project (NLE). There are still a few weeks for the community to send back the agreements that would allow the project to progress. 11. Legal Counsel Report Mr. Darby updated the board on an issue discussed in August about a customer connection dispute. In July, the Authority responded to the customer saying that if the customer connected by September 19, the capital recovery fees would be waived; if they connect past after September 19 they would have to pay the fees. The board decided to extend the connection period with fees waved for two additional months. Ms. Gunnoe made a motion to extend the connection period for two additional months (December 19) with no further extensions. Mr. Moldenhauer seconded the motion. • Board member votes: 7 Aye; 0 Nay; 0 Abstain. The motion carried.

15a 12. Other Business Mr. Darby brought Watts Burks, a lawyer in Roanoke who is interested in local government law, to observe the meeting. Mr. Key read a thank you card from Gary Robertson for his retirement gift and attendance at his retirement event. Mr. Key received a plaque from the Smith Mountain Lake Association on behalf of the American Boating Club to thank the Authority for use of the Smith Mountain Lake Water Treatment Facility for its boater safety classes. This plaque will be displayed at the SML facility. 13. Motion to Adjourn: There being no further business to discuss, Mr. Moldenhauer made a motion to adjourn and Mr. Wells seconded the motion. • Board member votes: 7 Aye; 0 Nay; 0 Abstain. The motion carried.

The meeting adjourned at approximately 8:48pm.

Prepared by Megan Aubrey – Director of Administration Approved: October 15, 2019 15b 15b 15b 15b 15b 15b 15b 15b 15b 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c 15c BEDFORD COMMUNICATIONS 15d Number Of Calls Report by Day of Week - Hour of Day

First Date: 09/01/2019 Jurisdiction: BEDFORD Last Date: 09/30/2019 10/01/2019 14:14:50

Day / Hour 1-Sun 2-Mon 3-Tue 4-Wed 5-Thu 6-Fri 7-Sat Total 0 25 33 22 17 16 18 32 163

1 15 17 18 18 13 8 21 110

2 28 10 5 10 9 9 13 84

3 8 7 11 6 9 14 13 68

4 15 13 6 7 10 13 9 73

5 11 5 14 7 14 5 6 62 6 17 10 9 17 11 13 8 85

7 20 41 42 31 24 30 20 208

8 32 50 83 47 39 51 22 324

9 23 65 60 55 58 57 31 349

10 38 65 64 75 60 51 42 395

11 42 58 60 62 59 48 31 360 12 44 84 68 48 48 64 39 395

13 50 72 67 76 61 68 39 433

14 49 92 71 70 68 47 50 447

15 48 88 61 53 51 57 36 394

16 47 62 39 47 42 40 40 317

17 39 47 37 36 39 44 30 272 18 59 39 39 54 33 39 28 291

19 53 55 38 35 48 40 41 310

20 54 58 35 36 42 51 47 323

21 55 33 39 31 41 38 44 281

22 41 39 31 29 38 42 27 247

23 26 39 34 18 39 37 26 219 Total 839 1,082 953 885 872 884 695 6210 BEDFORD COMMUNICATIONS 15d Number Of Calls Report by Day of Week - Hour of Day

First Date: 09/01/2019 Jurisdiction: BEDFORD Last Date: 09/30/2019 10/01/2019 14:14:50

Calls By Hour Of Day Calls By Day Of Week

447 450 433 1100 1082 395 395 394 400 1050 360 349 1000 350 324 323 317 310 953 950 300 291 281 272 885 247 900 872 884 250 208 219 850 839 200 163 800 150 110 750 695 100 84 85 700 68 73 62 50 650 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 1-Sun 2-Mon 3-Tue 4-Wed 5-Thu 6-Fri 7-Sat 15d 15d

15d

15e

September 24, 2019

TO: Robert Hiss, Bedford County Administrator Bedford County Board of Supervisors

FROM: Kim J. Snow Bedford County Treasurer

SUBJECT: Tax Collections for period ending 6-30-19

In compliance with Section 58.1-3921 and 58.1-3924 of the Code of Virginia, I have prepared the following lists as of June 30, 2019.

1. Improper Assessments—None to report this year

2. Delinquent Real Estate taxes, including Roll Backs and Public Service Corporations, including percent of collection to date

3. Delinquent Personal Property taxes, including tangible personal property, machinery and tools, merchants capital, and mobile homes, including percent of collection to date

4. A list of uncollected balances of previously billed taxes amounting to less than five dollars each

As we bill all taxes assessed, a list of uncollected taxes amounting to less than five dollars each for which no bills were sent under Section 58.1-3912 is not needed although called for in the Code of Virginia.

The records of this office show the tax levy and collections, percent of collections at June 30, 2019, including supplemental assessments of real estate and personal property, roll back taxes, and part-year taxes for real estate and mobile homes as per the attached schedules.

Tax records for real estate are available for review or informational purposes upon your request. Detailed personal property tax records may not be shared and are, therefore, not available for review, except collection amounts.

If you have any questions or would like an explanation on any of the schedules, please feel free to phone me or stop by my office. 15e

In compliance with Section 58.1-3921 and 58.1-3924 of the Code of Virginia, I have prepared the following lists as of June 30, 2019.

#1--Improper Assessments—There are none to report this year

#2--Delinquent Real Estate Taxes, including Roll Backs and Public Service Corporations—These lists include 20 years of real estate, any roll back taxes that are unpaid, and any Public Service Corporation taxes that are unpaid at June 30th.

#3—Delinquent Personal Property Taxes—These lists include 5 years of unpaid personal property taxes which include machinery and tools, merchants capital, automobiles, trucks, trailers, motor homes, airplanes, boats and mobile homes . #4—A separate list of uncollected taxes previously billed amounting to less than $5.00 each. It should be noted that this has changed to less than $20.00 effective January 1, 2006.

#5—a list of uncollected taxes amounting to less than $5.00 each for which no bills were sent under Section 58.1-3912. Since we bill all taxes, there is no need for this list.

The records of the Treasurer’s office show the tax levy and collections, including supplemental assessments of real estate and personal property, roll back taxes, and part- year taxes for real estate and mobile homes as per schedules which you should have received in your informational packets.

Due to the physical size of the uncollected reports they were not sent as part of your information packet, but the tax records, with the exception of detailed personal property records, are available for review or informational purposes in the Treasurer’s Office during regular business hours upon request.

Both Real Estate and Personal Property Tax per cent of collections remain about the same as previous years.

We, in the Treasurer’s office, were able to utilize the state’s debt setoff program to collect $62,411.25 for the payment of past due personal property taxes in FY19. This program allows the state to put a hold on taxpayer funds, at our request, from state income tax refunds and state lottery winnings.

DMV stops whereby any transfers or renewals on vehicle licenses are “stopped” were utilized to collect thousands of dollars of personal property tax. A total of 3,732 stops were placed and 2,983 were removed upon payment of the delinquent taxes. It would be impossible for my staff to calculate the dollar amount of collections. This would be a full-time position in itself.

15e

We have also utilized Treasurer’s wage liens to a small extent for collections. During the period July 1, 2018, through June 30, 2019, we prepared wage liens in the amount of $936.00 and collected $880.00

We are using payment plans to collect some of the delinquent real estate taxes.

In November we had a judicial sale and sold seventeen (7) properties for more than enough to pay all costs, plus tax, penalty and interest due.

REAL ESTATE TAXES BEDFORD COUNTY TREASURER'S OFFICE AS OF: JUNE 30, 2019 15e PERCENT OF COLLECTIONS

TAX YEAR 2015-1 2016-1 2017-1 2018-1 2019-1

Real Estate Tax Levy 21,516,784.04 21,796,495.31 22,041,684.13 22,242,787.70 22,646,475.38

Erroneous Assessments (221,277.04) (236,395.95) (245,645.92) (223,669.95) (72,293.76)

Adjusted Tax Levy 21,295,507.00 21,560,099.36 21,796,038.21 22,019,117.75 22,574,181.62

Collections at 6/30/19 (21,251,856.58) (21,481,329.41) (21,626,889.54) (21,705,747.47) (21,538,518.81)

Uncollected Balance at 6/30/19 43,650.42 78,769.95 169,148.67 313,370.28 1,035,662.81

% Collections at 6/30/19 99.80% 99.63% 99.22% 98.58% 95.41%

TAX YEAR 2015-2 2016-2 2017-2 2018-2 2012-2

Real Estate Tax Levy 21,389,773.36 21,656,869.89 21,884,331.58 22,078,117.48 22,646,475.38

Erronesous Assessments (220,325.47) (217,974.69) (218,886.72) (224,765.08) (72,293.76)

Adjusted Tax Levy 21,169,447.89 21,438,895.20 21,665,444.86 21,853,352.40 22,574,181.62

Collections at 6/30/19 (21,119,035.83) (21,324,552.88) (21,460,514.36) (21,447,446.93) (3,649,268.90)

Uncollected Balance at 6/30/19 50,412.06 114,342.32 204,930.50 405,905.47 18,924,912.72

% Collections at 6/30/19 99.76% 99.47% 99.05% 98.14% 16.17%

RELIEF FOR THE ELDERLY $137,047.48 2014-2 $137,047.48 $142,111.12 2015-2 $142,111.12 $136,425.56 2016-2 $136,425.56 $132,854.82 2017-2 $132,854.82 $127,210.77 2018-2 $127,210.77 $130,304.54 2019-2 $130,304.54

VETERANS RELIEF $48,683.14 2014-2 $48,683.14 $57,482.32 2015-2 $57,482.32 $65,531.49 2016-2 $65,531.49 $72,134.23 2017-2 $72,134.23 $83,987.70 2018-2 $83,978.70 $102,797.29 2019-2 $102,797.29 JUDICIAL SALE IN NOVEMBER 2018 15e

NAME RPC TAX MAP TACS NO SALE DATE SALE PRICE EXCESS FUNDS NOTE Edwin Ragland 3402701 31-1-1B 239594 11/16/2018 $5,000.00 $0.00 Robert Pugh 18308400 183-3-5 223954 11/16/2018 $4,500.00 $0.00 Irene Johnson 22602600 226-A-30 223871 11/16/2018 $27,000.00 $20,508.59 Groggins Dev. 20705200 207-A-39A 223713 11/16/2018 $15,500.00 $11,211.19 Samuel Greene 25105301 105-2-1 223843 11/16/2018 $16,000.00 $0.00 Tamara Wooldridge 80502934 194-A-128-T 440353 11/16/2018 $2,000.00 $0.00 *town and county parcel Carolyn M. Andrews 14619000 146B-1-2-T 452243 11/16/2018 $55,000.00 $46,696.88 *town and county parcel Agenda Item #16 Board Calendars & Reminders

 November 14 (Thursday) – Joint C.I.P. meeting with the School Board, beginning at 5:00 pm  November 25 – Regular Meeting at 7:00 pm  December 9 - Worksession at 5:00 pm; Regular Meeting at 7:00 pm