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The University of Kansas Special Events and Wedding Guide

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The University of Kansas Special Events and Wedding Guide KU EVENTS AND WEDDING GUIDE The University of Kansas Special Events and Wedding Guide 2021 Table of Contents Welcome to The University of Kansas . 1 Danforth Chapel Information . 2 KU Catering Service . 3 KU Catering . 4. KU Memorial Union Event Polices . .5 Premier Venues on the Lawrence Campus . 6 2021 Wedding Trends . .7 . 2021 Color Trends . 8 . Preferred Vendors . 9 Beverage Policy . .11 . Hors D’oeuvres Cold . 12 Cold Displays & Platters . 12 . Hors D’oeuvres Hot . .13 . Formal Plated Dinner . .14 . Formal Plated Dinner . .15 . Formal Plated Dinner Desserts . 16. Have it Your Way Dinner Buffet . 17. Have it Your Way Dinner Buffet . 18. KU Catering Buffet Favorites . .19 . Kid’s Zone . 20. Late Night Snacks . .21 . Thank You . .22 . 2021 KU EVENTS AND WEDDING GUIDE 2 Welcome to The University of Kansas Meet our teams. Phillip Wesley Vann Jr. Assistant Director of Union Operations KS Union | DeBruce Center | Burge Union. Kansas Union, room #315 (785) 864-2400 [email protected] Alex Jefferies Event Services Manager 785-864-2400 [email protected] Contact the catering director or event services manager for a tour. 1301 Jayhawk Boulevard Suite 315C Lawrence, KS 66049 [email protected] 2021 KU EVENTS AND WEDDING GUIDE 1 Danforth Chapel Information Thank you for your interest in hosting an event at KU’s Danforth Chapel. Danforth Chapel Kansas Union Event Services Events may be scheduled between 1301 Jayhawk Boulevard 7:30 a.m. and 10:00 p.m. daily. Event Services Office • Building Capacity: 90 People Lawrence, KS 66049 785-865-2444 • Number of Pews: 18 (785) 864-4595 (fax) • Center Aisle Length: 25 feet union.ku.edu • The Chapel is open to the public Monday-Thursday, • 8:00 a.m.-10:00 p.m. unless reserved for an event. You are welcome to tour at your convenience. Price Menu Payment is due in full at time of reservation Weddings Reservation and Cleaning Fees Alumni/non-students 2 hours and a 1 hour rehearsal time . $600.00 The Danforth Chapel assistant on duty will perform ONE additional hour . .$250.00 a walk-through with you at the end of your event to address any issues that may require a cleaning fee or Students payment for any damages. 2 hours and a 1 hour rehearsal time . $360.00 ONE additional hour . .$200.00 Danforth Chapel reservation fee payments can be made by credit card (Visa, MasterCard, American Express, Discover) or check, and checks should be Christenings/Memorials made payable to KU Memorial Union. No cash will be Alumni/non-students Christenings and Memorials accepted. ONE HOUR . $200.00 Students (Christenings) Credit card payments may be made in person or over ONE HOUR . $100.00 the phone. Please inquire further about our policies in regard to credit card transaction. Student Memorials Please inquire by calling 785-864-4861. 2021 KU EVENTS AND WEDDING GUIDE 2 KU Catering Service The Services and Menus in the guide represent our traditional offerings, but also our chef crafted dishes. We are Styles of service KU Catering offers a range of services: from Catering Express and JOF, to Classy Yet Casual Buffet and excited to Reception Service, as well as Formal Plated Service. We are the exclusive caterers on the KU campus and will work with you to make your event a success. help with Formal service Formal service receptions and meals are served with china, glassware, linen and table skirting. Fully your special customized events with special menus can be arranged with our Catering Team. With advance notice, special linen colors and sizes are available (additional charges may apply). day! Casual service Casual service orders are delivered right to the meeting room and are served with biodegradable/ compostable disposable ware and tablecloths. We will return after your event to pick up any leftover food and catering supplies. An attendant can be provided upon request. Service of hot foods may require an attendant at a charge of 20.00/hour, minimum of four hours. 2021 KU EVENTS AND WEDDING GUIDE 3 KU Catering Cancellations In the event you must cancel your catered event, please notify us as soon as possible. We require at least three 3 business days notice or you will be charged for the expenses incurred on your behalf. On Guaranteed number of guests days with extreme weather conditions that may result To ensure appropriate service preparation, we require in campus closures, our office will contact you with the final guaranteed number of guests by 12:00 a deadline cancellation time. Orders cancelled within (noon) three business days prior to your event. You the designated time frame will incur no charges. All will be charged for this number of guests unless you other cancellations may be charged at full price. exceed the guaranteed number at which point you will be charged for the actual number served. Increases Dietary restrictions or concerns in the number of guests within 72 hours of the event To ensure that all your guests have an experience that will be subject to an additional 50% of meal price per exceeds their expectations, our standard menu also added person. We will prepare for a 5% overage up features award winning dishes that are vegan, gluten to a maximum of 20. If we do not receive your final and dairy free. Our chefs are trained to properly guarantee, we will use the last estimate on record. If prepare specialized meals to ensure your guest’s the Monday prior to the event is an observed holiday, safety while providing an attractive and nutritious guarantees for Thursday events will be due by noon meal. We will be pleased to accommodate guests with on the Friday prior. restricted dietary requirements provided that we have at least three days’ notice prior to event. Please be Order due dates aware that during normal kitchen operations involving All orders must be placed by 12:00pm on the Friday shared cooking and preparation areas, including one week prior to the event. Any requests made after common fryer oil, the possibility exists for food items 12:00pm on the Friday one week prior to the event to come in contact with other food products. Due to will be assessed a 20% late fee and limited dining these circumstances, we are unable to guarantee that options may apply. EVENT SET UPS For all events any menu entrée can be completely free of allergens. occurring outside of the Kansas or Burge Union and Please contact our Catering Coordinator at 785-864- DeBruce Center, the client is responsible for ordering 2444 for suggestions to fill your special requests. If and setting up all tables and chairs. There may be you do not find a suitable meal in our catering guide, an additional charge when a meeting and a meal are our executive team will be happy to develop a menu held in the same room. Customers are responsible for to meet your needs. providing trash receptacles and for trash removal at their events. If the catering staff is required to remove Allergy key trash at the conclusion of an event an additional fee Gluten Free = GF, Vegan = VG, Vegetarian = V will be charged. LEFTOVERS To protect your health and prevent food-born illnesses from occurring, the Miscellaneous fees catering staff will remove all perishable foods from Tablecloths for non-food events are available for the event. Any nonperishable items (i.e. baked goods) $4.00 each. A 20% catering service fee is added to all may be taken at your own will. KU Catering does not catering events. Sales Tax is 9.3%. provide to-go containers, platters, baskets, or bags. 2021 KU EVENTS AND WEDDING GUIDE 4 KU Memorial Union Event Polices The KU Memorial Union (Kansas Union, Burge Union and Candles DeBruce Center) establishes space utilization policies to Candles used in the building must be approved by the ensure guest comfort and safety and efficient building KU Memorial Union. Candles must not drip nor smoke management. Activities are subject to the reasonable and must be enclosed in holders to catch any wax. restrictions of time, place and manner, as described Tapers with paper ring holders are not permitted. Wax herein, with such restrictions being applied without cleanup charges will be billed to the group. discrimination toward the speaker(s) or the content of the view being expressed. Organizations sponsoring Food policy events that fail to comply with policy may lose booking The University of Kansas Food Policy requires that privileges. any food/snacks sold or given away on campus be prepared by KU Dining Services (the University’s For questions about Event Services policies, contact us at licensed, health-inspected facilities). Exceptions [email protected]. The KU Memorial Union reserves to the University Food Policy require the approval the right to change policies without notice. of the Provost. No food or beverage acquired outside of the KU Memorial Union may be served at events held in the KU Memorial Union facilities unless the sponsoring group has been approved for an exception to the University Food Policy. Food exceptions are typically granted when the type of food appropriate to the An alluring atmosphere and event (often when a particular culture is being convenient campus location make celebrated) is not offered by KU Dining Services. Signage the Kansas Union and Burge Union Event Services can assist with preparing directional signage for your event at Union facilities as requested. a one-of-a-kind setting for couples to Non-Union signage affixed to surfaces, placed in enjoy a memorable wedding ceremony, interior entrances or walkways, or placed outside the buildings is not permitted.
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