The Government of the United Republic of Tanzania Parliament of Tanzania

THE GOVERNMENT OF THE UNITED REPUBLIC OF TANZANIA PARLIAMENT OF TANZANIA

LEGISLATURES SUPPORT PROJECT PHASE TWO (LSP II) 2017-2021

SUMMARY OF ACTIVITIES IMPLEMENTED FROM ______

JULY- DECEMBER 2017 ______

OFFICE OF THE NATIONAL ASSEMBLY P.O.BOX 941 DODOMA, December 2017

EXECUTIVE SUMMARY

This report covers the implementation of Legislative Support Project Phase (LSP II) activities for the period 1 July until 31 December 2017. In addition to highlighting the activities implemented and expenditure during the said period, the report also reflects on progress towards achievement of each of the project’s outputs. Finally, this being the end of the first year since the commencement of the project, the also highlights challenges and lessons learned in the first year of LSP II.

In line with the approved work plan for July to December 2017, during the period under review, activities focused on capacity strengthening for Members of Parliament (MPs), staff and civil society through training workshops, seminars and consultative meetings. During that same period, the project team also started shifting capacity development methodologies to including peer to peer exchange and targeted support to selected parliamentary committees. This also entailed expanding the pool of resource persons and facilitators to include current MPs, government institutions, academics, civil society representatives and National Assembly staff.

In addition, the project also supported the development, validation and approval of various knowledge products, guidelines and manuals to enhance the quality of the National Assembly’s legislative, oversight, budgeting and representation, as well as improve opportunities for informed public participation in and interaction with the National Assembly. Thus far, some of the knowledge products that have been developed and approved include guidelines on private member’s bills, private motions and public hearings, as well as those on CSO engagement and field visits. The guidelines on ratification of international agreements were also approved. In this phase of the project, emphasis was also placed on assessing the performance gaps and training needs of both MPs and staff. In this regard, the Monitoring and Evaluation Specialist has been working to enhance the project team’s capacity to better respond to the project’s results framework. This remains work in progress and includes the establishment of an in-house LSP-oriented M & E Task Force. During the period under review, 11 priority indicators were agreed upon and will be tracked during project implementation.

In the implementation of the project activities, heads of departments and units in the National Assembly, Chairpersons and Committee Clerks were involved in identifying areas of discussion and appropriate timing for the activities. Also, in all the training workshops, meetings and seminars, the LSP team took the opportunity to explain to the participants about the project in general and objectives of the activity including the expected results.

As envisaged in the project document, in August and September 2017, respectively, the project was joined by UNDP-recruited Long Term Technical Advisors (LTTA), namely Chief Technical Advisor and Monitoring and Evaluation Specialist, thus completing the project’s implementation team comprising dedicated National Assembly staff as well as two LTTAs. To better improve coordination and build a collective understanding of the project’s theory of change, the project team, along with relevant UNDP staff participated in a strategy retreat. One of the major outcomes of that exercise was the framework of the draft 2018 work plan as well as consensus on modus operandi for conceptualization and design of project activities, monitoring and evaluation, quality assurance and reporting.

INTRODUCTION

The LSP II (2017- 2021) is a partnership between the National Assembly of Tanzania and the United Nations Development Programme (UNDP) with the support of four development partners, namely Denmark, DFID, Ireland and Sweden (under One UN Fund). This five-year project, which is aligned with the National Assembly’s own strategic priorities, aims to support the National Assembly become more effective and efficient, transparent, and inclusive in line with regional and international benchmarks for democratic legislatures. In this regard, the project’s five outputs are as follows: a) Increased the capacity of National Assembly to effectively scrutinise legislation and its implementation and to monitor government performance in a participatory manner; b) More effective parliamentary scrutiny of government budget and expenditure, including monitoring of the Sustainable Development Goals (SDGs); c) Enhanced the capacity of the National Assembly to engage citizens and represent their interests in the work of the parliament d) National Assembly more effective engagement in strategic leadership, transparency and external engagement and e) Gender is mainstreamed in all functions of the National Assembly

ACTIVITY HIGHLIGHTS

Role and Effectiveness of Parliamentary Committees in Monitoring Government Expenditure, September 2017, Dodoma

This two-day workshop targeted MPs and staff from the Budget Committee, Local Authorities Accounts Committee (LAAC), Public Accounts Committee (PAC), Public Investments Committee (PIC) and was aimed at reflecting on the normative role of these committees in monitoring government expenditure, the required skills and competencies of MPs and staff, enabling participants to share experiences on current trends and discuss challenges, capacity constraints and possible reforms. The workshop covered the following key topics:

• The role, functions and effectiveness of the National Assembly and its committees in monitoring Government expenditure and revenues by Dr. Wilhelm Ngasamiaku, University of Dar-es-Salaam. • Parliamentary control over Government expenditures: How to make it more effective by Mr. Deogratias Kirama – Chief External Auditor, National Audit Office of Tanzania (NAOT). • Legal and institutional framework supporting the Parliament in monitoring Government expenditures by Dr. Jamal Adam Katundu, Institute of Finance Management. • Implementation of budgetary reforms in Tanzania by Dr. Charles Mwamwaja – Assistant Commissioner, Ministry of Finance and Planning.

Participants’ Contributions and Recommendations Arising from the interactive discussions, the following were noted:

• Considering that the life span of membership to parliamentary committees which is half of the life of each parliament (2.5 years), it was noted that committees tend to lose the unique skills and experiences gained – especially in budget and finance-related committees – tend to be lost as MPs move to other committees. It was noted that the rotation of MPs happens at a time when even new MPs will have mastered the intricacies of the budget process and their role in revenue and expenditure tracking. For the project, the rotation could mean going back to basics in the delivery of training and knowledge sharing. This tends to slow down the momentum of parliamentary committees’ effectiveness in in overseeing and monitoring government expenditures.

• While the Constitution of United Republic of Tanzania requires MPs to be literate in the sense that, they should know how to read and write, the question arose as to whether this minimum requirement on literacy was sufficient for MPs to master the concepts and workings of Government as well as effectively undertake their accountability duties. Participants were of the view that this should be reviewed. • Participants recommended that national budget ceilings should be released in December every year before the submission of the local government’s budgets to Treasury. • In view of the volume of work facing watchdog committees, participants recommended the establishment of sub-committees for in-depth analysis of audit reports, including access to external experts who would analyze the reports and identify areas of interest. Based on experiences from other jurisdictions, participants observed the need to empower parliamentary committee to ask for alternative audit reports. This would require a review of the relevant parliamentary standing orders. • With regards to poor execution of the development budget, which is consistently below fifty percent, participants advised that the Government should formulate realistic and attainable budgets. It was agreed that on its part, Parliament should continue working towards a strong and independent PBO that has mandate to prepare alternative budget proposals (to those of the Executive) would also ensure that the country’s budget is realistic and attainable.

Key Immediate Results

From the proceedings, the following could be highlighted as emerging results from this activity:

• Increased awareness among MPs of the various ways through which embezzlement and fraud takes place, with land-related investment projects implemented by parastatals and public enterprises requiring special attention. In this regard, MPs were familiarized with the best approaches to auditing investment projects. For example, using capital gain tax paid to Tanzania Revenue Authority to determine the actual price paid for the land. • Improved understanding of existing legal and institutional frameworks for effective monitoring of government expenditures, their limitations, and potential areas for reform, and the role of MPs in this regard. • Increased knowledge of the public finance management system, as well as public revenue and expenditure patterns including the extent to which the current tax system has been able to capture taxes from both the formal and informal sector in the case of Tanzania vis-à-vis other countries. • Improved awareness of the need for a competent and functional Parliamentary Budget Office and an independent Parliamentary Budget Committee.

Given the complex nature of the subject matter, participants recommended more capacity building programmes to improve that ability to not only monitor public revenue and expenditure but also initiate and influence reforms in public finance management.

JOINT CONSULTATION BETWEEN COMMITTEES AND SELECTED CIVIL SOCIETY ORGANIZATIONS, SEPTEMBER 2017, DODOMA

With a view to increasing engagement between parliamentary committees and CSOs, thus enhancing public participation in the legislative process this consultative workshop between parliamentary committees and selected CSOs analysing the importance of such collaboration and reflected on the opportunities and challenged for improved engagement. Five sectoral committees were involved, namely Agriculture, Livestock and Water; Energy and Minerals;

Social Development and Services, Subsidiary Legislation and Administration and Local Government. The participating CSOs were the Legal and Human Rights Centre, Women’s Legal Aid Centre, Tanzania Women Law Association, MVIWATA, Lawyers Environmental Action Team, National Council for People living with HIV/AIDS, Tanzania Women’s Media Association, and Health Promotion Tanzania. There were 169 participants in all, 70% of whom were men while 30% were women.

The discussions revolved around three leading papers as follows:

• The role of CSOs in legislative proceedings by Advocate Hamisi Mkindi from Legal and Human Rights Centre. • Why should Parliaments work with CSOs presented by Advocate Harold Sungusia from Sung Consults • Citizens engagement in parliamentary business: Tanzania practice by Yona P. Kirumbi from National Assembly.

Participants’ Contributions and Recommendations

It was observed that CSOs could play a vital role in assisting the government and the parliament in legislative drafting through:

• Assisting in drafting processes of various bills • Bill analysis and law review; • Providing input through public hearings for incorporation of the views of the public; • Technical support to MPs on preparation of Private Motions.

The following were identified as key challenges and concerns:

• Insufficient time for bill scrutiny due to fluid legislative calendar; • Passage of bills under certificate of urgency; • Limited expertise in conducting bill analysis and law review; • Lack of funds among many CSOs to attend Committee hearings; • Lack of structured stakeholder consultation; • Lack of awareness on opportunities for citizen participation in legislative processes; • CSOs are not being consulted in timely manner in the law-making process; • Lack of trust between the Government, MPs and sections of civil society. • Most CSOs tend to be established in and conduct their activities in urban areas at the expense of rural areas where most people need their services. • Some CSO appear to have been established for purposes of obtaining funds from donors and end up using the funds for unintended purposes. • At constituency level, cooperation between CSOs and MPs is weak. It was explained that, CSOs face challenges while conducting their activities within constituents, as in most cases their activities are interpreted as interfering with the functions of MPs.

The following were some of the key recommendations made:

• Government and parliament should institutionalize legislative process and increase cooperation with civics to help improve the quality of legislation in the country. This includes openness to wider civil society participation in high profile policy debates and bill analysis for effective civil society engagement in the national agenda, and the possible amendment of the NGO Act to provide for a wider working space for all CSOs in the country.

• Parliament should improve the availability of information to the public about legislative process for informed participation. • Parliament should consider the need for a defined legislative calendar. • Government should consider funding and/or resources to CSOs, including training, technical assistance and capacity building in relation to legislative drafting. • Increase access to information through a commitment to greater transparency and openness and the establishment of clear channels of communication • Establish a formal working partnership between CSOs and Parliament. For example, Social Welfare Committee and the NGO Council could have structured joint sessions that will provide a formal bridge between MPs and CSOs. • CSOs and MPs should utilize different regional and international openings to strengthen each other and serve the public better. • To enhance the public’s right and access to information especially following the termination of live broadcasting of parliamentary sessions by the Tanzania Broadcasting Corporation, the National Assembly shall consider having its own frequency from TCRA and broadcast Parliament sessions to the public.

Key Results

• Improved knowledge of the importance of Parliament to engage CSOs in parliamentary activities, • Improved understanding on how the Parliament could work with CSOs in the legislative process and more generally, on other aspects of parliamentary work, and • Better appreciation among MPs of the contribution of CSOs to constituency development.

FIELD VISITS TO ASSESS IMPLEMENTATION OF DEVELOPMENT PROJECTS, SEPTEMBER 2017

The project supported two field visits by three parliamentary committees. The visits were designed to facilitate on the ground assessment of development projects followed by a discussion by the MPs on their observations. The Infrastructural Development Committee assessed the construction of a tarmac road from Dodoma town to Bonga, and was accompanied by the Minister of Infrastructure, Transportation and Communication, Hon. Prof. Makame Mbarawa and his officials. The Land, Natural Resources and Tourism Committee together with the Public Investments Committee assessed the implementation of Iyumbu Satellite Town in Dodoma Municipality. The deputy minister of Land, Housing and Settlement Development, Hon. Dr. Angeline Mabula and officials from National Housing Corporation accompanied the committee. During the field visits, the implementers of the projects enlightened MPs on the status of implementation of the respective projects, including the three Committees on the status of implementation and challenges the facing the projects.

Highlights from the Dodoma – Bonga Road Construction Project

The Dodoma – Bonga Road Construction Project is jointly funded by the Government, African Development Bank (AfDB) and Japanese International Corporation Agency (JICA). The Committee was generally satisfied with the implementation of this project and recommended that such projects should be implemented in other parts of the country. The following are observations were made:

• This road forms an important international connection to the Great North Road which runs from Cape Town, South Africa to Cairo in Egypt. It also connects three regions namely Dodoma, Manyara and Arusha • Road construction projects are very expensive and therefore it is important for the government to make sure that the roads are well built to make them last longer. In this regard, the Committee advised the Government to build a weigh-bridge to control the weight of the vehicles plying the road. • There is need to clearly demarcate places for livestock crossings along the road • Government should ensure that people who were moved out to allow for the construction of the road are properly compensated. • When undertaking such major projects, Government should consider assisting people along the way with small projects such as drilling of water wells.

Iyumbu Satellite Town Project

The project commenced in November 2016 and is funded 100% by National Housing Corporation. The cost of the project was estimated at Tshs 12 billion and a total of 300 houses were targeted. At the time of the visit a total of 150 houses were constructed and were at finishing stage. The committee was informed that, 75% of the constructed houses were already bought. The project was expected to be completed in December 2017. The Committee commended the speed at which NHC were implementing the project and urged them to device such projects in other Towns. The following are observations were made:

• The prices of the units are relatively high and unaffordable by the intended group of low and middle-income earners which defeats the purpose of enabling this group to acquire modern houses. There is a need for the government to exempt VAT to these units so that, they can be afforded by the intended group. • More than 75% of the houses were purchased by Government institutions leaving only a few units to individuals. The Government should encourage individuals to purchase the houses and allow institutions to have their own estates. • Government should educate the potential occupants or owners of the houses on the legality of a unit title vis-à-vis common title deeds. • National Housing Corporation should provide service points within the premises of the satellite town to enable residents to have easy access of such services. • National Housing Corporation should engage in coming up with different architectural designs for the project. • National Housing Corporation should take advantage of bulk procurement of building materials and installation of utilities like electricity, water supply and access road by the relevant authorities to reduce prices of the houses so that they are affordable to the target group. • Multi-storey units should be considered for optimum land use.

Key Results

• Improved practical knowledge by MPs of major development projects including related challenges for improved engagement in budget oversight and assessment of the country’s progress towards relevant SDGs.

SEMINAR ON THE CONCEPT OF PUBLIC HEARINGS, SEPTEMBER 2017, DODOMA Consistent with the goal of improving public participation in parliamentary business, this seminar was geared at expanding knowledge of MPs and Committee Clerks on the concept and procedures of public hearings. Three parliamentary committees were involved, namely Social Services and Community Development Committee; Industry, Trade and Environment

Committee; and Public Administration and Local Government Committee. There were 108 participants, out of whom 53 (49%) were men and 55 (51%) were women.

The discussions were facilitated by the National Assembly’s Director of Department of Parliamentary Committees, Mr. Athuman Hussein who presented a paper entitled Concept and Procedures of Public Hearing, its Implementation, Challenges and How to Overcome. Among other issues, the discussion highlighted the following:

• Working definition of public hearing in a parliamentary setting and the purpose of such hearings • Public Hearings before and after 2004 in the context of the Parliament of Tanzania • Public Hearing from 2007 onwards • The Implementation of the Concept of Public Hearings for legislative oversight, and investigative Hearing • The respective roles and responsibilities of committee chairpersons and committee secretaries • Key challenges of implementing public hearing

The following were identified as key challenges:

• Public hearings as democratic rituals in the sense that there is a public perception that parliaments conduct public hearing only to fulfill legal requirements to legitimise decisions that have already been taken by the Committee; • Lack of dialogue between stakeholders and parliamentary committee due to insufficient time allocated for public questions or comments; • Knowledge gap between experts and citizens (expert-citizen divide); • Political party affiliation and the manner it colours the opinions of stakeholders.

Participants’ Contributions and Recommendations

• Stakeholders should be involved in bill formulation/analysis before processing by Parliament; • Parliament should not conduct public hearing just to fulfill the standing orders requirements, rather public hearing should be conducted to gather opinions which can be adopted by parliamentary committees for improving the proposed bill; • Parliament should encourage dialogue between the public/experts and committees as well as allocate sufficient time for proper discussion on issues raised. • Public hearings should be conducted fairly in a way that, it does not favor/ promote the achievements of a specific party or organization, and discredit opposing groups.

Key Results

• Improved awareness of the types of public hearings and key challenges • Improved understanding among MPs and relevant staff on the importance of effective and structured public hearings • Validation of the project’s critical assumption on the need for public hearing guidelines as a tool for more effective and inclusive parliamentary committees’ execution of their mandate.

OFFICIAL LAUNCH OF LSP II, 14 SEPTEMBER 2017, DODOMA

The official launching the LSP II was held in the National Assembly chamber on 14 September 2017 and was attended by 460 participants, among them Speaker, Deputy Speaker, MPs, ministers and deputy ministers, UNDP’s Acting Country Director, development partners, UNDP and UN Women officials, and parliament staff. The guest of honour was the Prime Minister of the United Republic of Tanzania Hon. Kassim Majaliwa Majaliwa. Clerk of the National Assembly Dr. Thomas D. Kashillillah in his capacity as the Project Director briefed participants on the purpose of the project, priority areas the main contributors to the project, its activities as well as the leadership and management of the project. In her address the project board’s co-chairperson, Deputy Speaker Hon. Dr. Tulia Ackson, highlighted the composition, functions and the role of the Board to the project. She also informed the participants on the strategies and plan of the board for the effective implementation and functioning of the project for the benefit of the National Assembly as an institution and for MPs and staff.

In his address, UNDP Tanzania Acting Country Director, Mr. David Omozuafoh thanked the National Assembly for organizing the launching ceremony and for the collaboration in the implementation of the project. He assured participants that UNDP together with development partners will work hard to ensure that the project performs effectively and efficiently. Speaking on behalf of development partners, the Ambassador of Ireland, His Excellency Mr. Paul Sherlock Ambassador of Ireland assured the participants of development partners’ commitment to provide resources and towards the project to ensure that the project’s objectives are fully realized.

The Prime Minister, Hon. Kassim Majaliwa Majaliwa informed the participants of the importance of the project to the Parliament. He noted that the project would complement the efforts and resources from the government in enhancing capacity to MPs and staff to perform their functions. He also explained the key priorities of the project which will be executed through seminars, workshops and in preparing parliamentary manuals and guidelines for use by the National Assembly.

Hon. Job Y. Ndugai, MP, Speaker of the National Assembly delivered a vote of thanks. In his speech, he thanked the development partners for their support and expressed the hope that their support would continue for the benefit of the Parliament and other stakeholders. He also thanked the Prime Minister for agreeing to officiating at the launching ceremony. He reminded participants of the usefulness of the project to MPs and staff in the execution of their responsibilities. As part of the launch, various documents related to the LSP II were distributed to participants, including a summary of key areas of the activities included in project.

TRAINING FOR JOURNALISTS AND PARLIAMENTARY STAFF ON PARLIAMENTARY REPORTING AND OVERSIGHT, 16-17 SEPTEMBER 2017, DODOMA

The two-day workshop targeted journalists who focus on parliamentary report as well as relevant staff in the National Assembly. The key topics discussed include: • The Role of Online Media in Parliamentary Media Coverage presented by Mr. Omary Machunda from the National Assembly. • Sensitivity in Reporting Parliamentary Affairs by Mr. Boniface Makene. • Parliamentarians and Journalists: Complementing or Adversarial Watchdogs by Mr. Jesse Kwayu, the Executive Editor, the Guardian Limited. • Parliamentary Reporting Beyond Social Media by Mr. Neville Meena, Secretary Tanzania Editor’s Forum-TEF.

Participants’ Contributions and Recommendations

In the discussions, the participants made various contributions, and recommendations including the following:

• Most journalists’ reports on the parliamentary issues are driven by the market rather than the public interest. It was agreed that, the parliamentary reporting should be driven by latter and not the former. • While some argued that the decision to stop live coverage of parliamentary debates had deprived the public the opportunity to watch their representatives engaging in parliamentary debates, other felt that only proper research would assist in assessing the impact of the decision. • Given the speed with which social media conveyed news and information, albeit without much fact checking, journalists need to explore effective ways of using social media in performing their work • Participants requested the leadership of the National Assembly to give priority to build capacity for journalists in understanding skills in parliamentary reporting particularly ethics of reporting parliamentary business, understanding the rules of procedure and laws governing the parliamentary reporting. • Parliament leadership and management should address the challenges of journalists receiving edited or incomplete information by parliament as well as poor distribution of documents to journalists. • Parliamentarians and journalists must work together for interests of the public. • Parliamentary reporting is a specialization areas of reporting requiring good editing skills on the part of both journalists and editors • Journalists need to acquire and improve their skills on and analyzing the work of parliamentary committees as opposed to mere reporting of plenary debates.

Key Results

• Improved knowledge on the workings of Parliament including the applicable rules in that regard • Challenges impacting on effective parliamentary reporting identified and solutions recommended

TRAINING WORKSHOP ON INTER-PARLIAMENTARY ORGANIZATIONS AND INTERNATIONAL RELATIONS, SEPTEMBER 2017, DODOMA

The workshop which sought to enhance the National Assembly’s strategic engagement in and contribution to work of regional and international interparliamentary organisations, was attended by 154 parliamentary officials of whom 48% were male and 52% were female. The participants were identified for their roles in organizing and supporting inter-parliamentary meetings as well as gathering, analyzing and packaging information for MPs and other decision makers to enable them to make informed decisions. The key topics that were discussed include the following: • The Essentials of Diplomacy and Protocol presented by Mr. Salim O. Hamad from Centre of Foreign Relations. • Skills to Enhance the Understanding of International Agreements and Protocol by Dr. Ahmed Mtengwa from Centre for Foreign Relations. • The Coordination, Management, Analysis and Reporting Strategies for the Activities of Inter-Parliamentary Organizations in the National Assembly by Mr. Ally Masabo from Centre for Foreign Relations.

Participants’ Contributions and Recommendations

The following observations arose from the discussions:

• Desk Officers need to continuously improve their skills in facilitating attendance of MPs in inter-parliamentary organizations. Such skills include research and analysis of data and information, writing and reporting skills. • Desk Officers need to be proactive and creative in management of the inter- parliamentary organizations. • Progress report and final reports are very important in reporting the activities of the inter-parliamentary organizations. Reports need to get feedback from the government or to the parliamentary leadership to encourage the MPs that their meetings have impact on public policy. • In addition to reporting to the Parliament, there is need for Desk Officers to package information for the news media, Parliament website as well as brochures and leaflets for the public. • There is a need to lobby the National Assembly leadership to give more space for the reports of the inter- parliamentary organizations to table their reports in the House, for example one or two days can be allocated for them to report in detail to the House after discussions by the Committee on Foreign Affairs. • Whereas negotiation and signing the international agreements, protocols and treaties is commonplace, ratification and domestication tend to fall far behind partly because of the lack of information to parliamentarians during the process of negotiation and signing.

Key Results

• Improved knowledge of key elements of diplomacy, protocol, and the functions of inter- parliamentary organizations among desk officers and parliamentary staff • Challenges affecting support to parliamentary engagement in inter-parliamentary organizations identified and possible remedies proposed.

DEVELOPMENT OF BILL SCRUTINY GUIDELINES, SEPTEMBER 2017, DODOMA

In line with the project’s approach of developing toolkits for structured support to the National Assembly and its committees, the project supported a roundtable for the development of guidelines for bill scrutiny. The guideline is one of the key knowledge products which aims at enhancing knowledge and skills of MPs and Committee Clerks on bill scrutinization, including modalities for engaging CSOs and other interested parties. The roundtable meeting was facilitated by Mr. Athuman Hussein, Director of Parliamentary Committees Department who presented the draft guidelines for review and input. Members of staff from the Committee Department, Library and Research, Parliamentary Legal Counsel; and Clerk at the Table. In attendance was an expert, Adv. Mossy Lukuvi.

Among other things, the draft guidelines cover the following aspects of bill scrutiny:

• Legislative mandate of the Parliament; • The general concept of a Bill - types of bills (government bills and private bills) and their preparation; • Introduction of bills - First Reading and Committal of a Bill to a Committee by the Speaker; • General matters to be considered by the Committee when considering a bill - things to be considered by a Committee when considering a Bill;

• Scrutiny stages - stages and process involved during bill scrutiny including the mandate of the Committee (what a committee can do and what it cannot do) and preparation of its recommendation report; • Deliberation and Passage of Bill by the Assembly - Second Reading Stage where a motion is moved for the Assembly to consider and pass the bill as it deems fit, Presentation of Committee Recommendation Report and consideration by the Assembly. consideration of a bill by a Committee of the whole House and passage of a bill; and • Presidential Assent.

Participants’ Contributions and Recommendations

Participants had general discussion on the paper presented which included the format, structure and content of the paper presented and made various recommendations to improve the quality of the guidelines as well as ensure that they are reader/user friendly.

Key Immediate Results

• Improved knowledge of the bill scrutiny process and related challenges • Considering the complexity and technical issues involved in bill scrutiny, the participants appreciated the need for guidelines on the bill scrutiny process, presented in user-friendly and simplified language. • Framework for the draft guideline on bill scrutiny agreed upon.

REVIEW AND VALIDATION OF THE DRAFT FIELD VISIT OVERSIGHT MANUAL/TOOLKIT, 28 SEPTEMBER 2017 DODOMA.

This meeting was attended by staff from different departments and units comprising 43% females and 57% males. Participants were drawn from different departments with various experiences and specialist knowledge including senior staff members and clerks of different sectorial committees. The meeting was chaired by Ms. Lina Kitosi Acting Director of Budget Department and discussed in detail, the draft Field Oversight Visit Manual which was prepared by expert from the National Assembly. The manual which was presented by the drafter, Mr. Michael Kadebe was evaluated by those of similar competence to enhance its quality. presented the draft manual for a page by page review and recommendations. The Manual is divided into four main parts, namely the introduction which provides an overview of the composition of parliamentary committees and explains the purpose of the guide; the parliamentary committees’ duties section outlines modes of operations of the committees in executing their duties; the implementation of field visits section provides information on things to consider before, during and after field visits by the Committees, and finally, the last section, the appendix, provides information on the different types of parliamentary committees

Participants’ Contributions and Recommendations

During the discussions, various recommendations were made including:

• The need for the manual to should clearly state that it does not and should not serve as a substitute or replacement of the Parliamentary Standing Orders; • The need for consistency of words used; • The need to reference the Parliamentary Standing Orders; • The need for a Public Hearing Manual was identified and accordingly recommended

Key Results

• Enhanced knowledge and understanding of the utility of the Field Visit Oversight Manual and its utility for more effective parliamentary committees’ oversight functions • The Field Visit Oversight Manual adopted and recommended to the Parliamentary Service Commission for approval

BRAINSTORMING SESSION FOR PILOT CONSTITUENCY OUTREACH PROGRAMME, 28 SEPTEMBER 2017, DODOMA

The meeting was organized to discuss preparations for the proposed 2017 National Assembly Constituency Outreach Programme including identifying pilot constituencies where outreach programme could be conducted. The meeting was attended by participants from various departments and units. The session was facilitated by the Acting Head of the Information and Civic Education Unit, Ms. Zuhura Mtatifikoro while Ms. Neema Kiula, the Assistant Director, International Relations and Protocol Department, highlighted the need for the Constituency Outreach Programme, including proposed areas of the concentration, types and target areas for the outreach.

The meeting was briefed on efforts to provide opportunities to visitors to Parliament by providing information on parliamentary issues including the roles and functions of Parliament, the relationship between the organs of the state as well as the law-making process. These briefings have been conducted at Parliament grounds. In addition, parliamentary officials have represented the Parliament at exhibitions such as SABASABA and NANENANE and Civil Servants Week with the objective of educating the public on parliamentary issues. This has been conducted successfully for some years since the 1990s. Among the success noted were the following:

• Increased number of Tanzanians – including students, teachers, workers, farmers, and organisations - participating in National Assembly issues. For instance, during the 2017 Budget session for instance, at least 300 people visited the chamber per day. • It is difficult for all Tanzanians to reach Dodoma to observe and learn hence the need for the Parliament design a program which enables it to reach various communities.

Participants’ Contributions and Recommendations

• The proposed Constituency Outreach Programme would be a people-centered program which covers the following, among other issues, the meaning and history of Parliament, composition of Parliament, functions of Parliament, the relationship between the three organs of the Government, the roles and duties of the MPs, the roles and duties of the citizens in parliamentary processes. • The target groups would include students and teachers from primary school all the way to institutions of higher learning, workers, business people, politicians, farmers, fishermen and community groups • Due to limited resources and time constraints, the pilot phase of the project would focus on primary and secondary school pupils as well as and their teachers. Other groups could be reached in the next phase after assessing the outcome of the pilot project. Eight zones were identified as follows:

NO: ZONES REGIONS

1 Lake Shinyanga and Mara

2 North Manyara and Arusha

3 West Katavi and Rukwa

4 South Mtwara and Lindi

5 Southern Highlands Songwe and Njombe

6 Central Singida and Dodoma

7 Coastal Dar es Salaam and Coastal Region

8 Zanzibar South and North Pemba Regions

• The Outreach Programme would employ Parliament staff from various units to facilitate the programme. It is expected that the total number of Facilitators is going to be not less than ten officials.

Key results

• The knowledge and understanding on the Outreach Programme to constituencies was enhanced • The Outreach Programme was adopted and ready to be used as a pilot project

DEVELOPMENT OF DRAFT RESEARCH MANUAL 29 SEPTEMBER 2017, DODOMA

This meeting was convened to review the Draft Research Manual, which was presented by Prof. Davis Mwamfupe. The meeting was attended by participants from Library and Research Department; Committee department; Budget department, Administration and Human Resources department; Hansard Department, Table Office department, International Relations and Protocol department and Legal Counsel department. The facilitator briefed participants on the scope of the parliamentary research services, how to obtain parliamentary research services and the role of parliamentary researcher and how to conduct research and research process in parliaments. He informed the participants on the research reports and presentation of findings.

The key areas covered in the Draft Research Manual were:

• The meaning of parliamentary research; • The importance of the parliamentary service; • Responsibilities of parliamentary research unit; • Service and products offered by the parliamentary research unit; • Types of analyses to be conducted; • The scope of parliamentary research services; • Ways of obtaining parliamentary research services; • Methodology to be used in conducting parliamentary research; • Defining the structure of a parliamentary research report; • Code of ethics in conducting parliamentary research.

Participants’ Contributions and Recommendations

• Modalities of getting information must be set to avoid un-necessary conflict which may arise in trying to attend to MPs and staff information needs or requests;

• Need to make the manual user friend for MPs • The manual to reference the main functions of the Parliament • The manual should also include modality of report presentation.

Key results

• The knowledge and understanding of participants on the Research Manual enhanced • Research Manual for the National Assembly agreed to and ready for validation

DEVELOPMENT OF TERMS OF REFERENCE FOR A NEEDS ASSESSMENT FOR RECORD MANAGEMENT SYSTEM 5 – 6 OCTOBER 2017 DODOMA

This meeting was hosted by the Director of National Archives Mr. Charles Magaya. The reason of conducting the meeting at the National Archives was to provide National Assembly staff hands on knowledge of how the Records Management System at the National Archives operates with a view to providing ideas on how to prepare the National Assembly’s own Record Management System. The Director of the National Archives presented the features of the record management systems which include security features, approval, use e-government portal, users’ status, and trouble shooting. Participants were also informed that the Government of Tanzania has embarked in the project of ensuring that the record management system at the ministerial level are all computerized, and so far, 22 Ministries and other Government agencies were already using the National Archives’ system.

The challenges facing the current National Assembly’s records management were identified as follows:

• Misfiling of incoming mails/documents • Leakage of information • Delay in decision making • Inadequate space for files storage • Difficult in tracking of documents/files • Uncoordinated opening of files leading to congestion of files • Outdated file index/series

To curb the above challenges, an electronic records management system is inevitable with a view to:

• Improving the filling system taking into consideration the current manual system which is in place • Improving work flow • Minimizing leakage of information and • Integration with other systems used by the National Assembly

The system should ensure compliance with legislations and good practices; support full capture and management of electronic and physical records; allow enterprise searching for physical and electronic records by metadata and/or document content; ensure effective access and security control over records; allow flexible integration with National Assembly’s major business systems; provide unalterable history/audit trail of EDRMS actions; allow effective lifecycle management for all records from creation to disposition; include a workflow system to allow user defined workflows to be built around document processes; and manage internal and external communication, scanning and distribution.

Key results

• Records Management System terms of reference agreed upon for improved

LSP PROJECT MANAGEMENT TEAM RETREAT, 10-12 OCTOBER 2017

This retreat was attended by the project team from National Assembly, LTTAs from as well as UNDP staff from the governance unit, programme finance, procurement and programme management. UN and experts from Finance and Procurement. The aim of the retreat was to: • Improve participants’ understanding of the LSP’s theory of change, outputs, outcomes and risk factors, • Familiarize participants with LSP’s implementation modalities and the respective roles of various structures and staff, • Familiarize participants with applicable UNDP and National Assembly policies and procedures, • Enhance participants’ appreciation of the project’s monitoring and evaluation framework as well as its purpose, • Identify and discuss priorities for the 2018 annual work plan, and • Promote esprit de corps (team spirit).

Topics covered during the retreat included:

• LSP I to LSP II: UNDP/UNDAP Perspective by Godfrey Mulisa • The Design and Structure of the National Assembly by Mary Lasway • Project Design: Structure, Processes, Outputs and Priorities by Takawira Musavengana • The LSP Results Framework by Israel Laizer • HACT (Harmonised Approach to Cash Transfers) Framework by Gloria Kiondo • FACE (Funds authorisation and certificate of expenditure) by Regis Kimati

Key Results

• Improved understanding of the project, division of labour and responsibilities, its implementation modalities as well as relevant policies and procedures • Enhanced appreciation of the project’s monitoring and evaluation framework including the respective contributions of each department within the National Assembly • Consensus built on effective communication channels as well as frequency of formal project consultative meetings, in addition to regular ad hoc consultations. • Identified priorities for the 2018 annual work plan • Draft calendar of activities/events for the next quarter (October – December) developed.

TRAINING OF CONSTITUENCY OFFICES ASSISTANTS ON HOW TO SERVE MEMBERS OF PARLIAMENT HELD FROM 18-19 NOVEMBER 2017, DODOMA The two-day workshop sought to improve the capacity of constituency office assistants on how best to serve MPs. The workshop was facilitated by Mr. Maulid M Shana from Chemba Constituency Office. The workshop was attended by 60 participants from selected constituencies as a pilot activity. The following topics were presented and discussed as follows

• Customer Care and Handling Procedures by Mr. Williamson Ferdinand from Tanzania Public Services Commission • Principles of Effective Communication and Government Communication by Mr. Williamson Ferdinand from Tanzania Public Services Commission • General Management of Office Procedures by Mrs. Dora Nestory Chenyambuge, from Tanzania Public Services Commission • Document Handling Filling and Time Management Mrs. Dora Nestory Chenyambuge, from Tanzania Public Services Commission

Participants’ Contributions and Recommendations

• Many of the Constituency Office Assistants need capacity building in various areas including understanding parliament and government functions, communication skills, minutes and report writing, office management skills, skills in writing letters, project proposal and conduct research to assist members of parliament. • The offices in many constituencies were in a very poor state and lack of facilities including furniture, computers, internet services, building structure and no meeting rooms. • Many staff in constituency offices do not have contracts of employment • There is no uniformity in salaries and allowance payment as these are decided individual MP, and are not paid on time. • There is no legal framework governing employment hence the rights of such staff are not protected • There is no system or procedures for handling the records of previous MPs to the current one. This affects the record keeping for the constituency, • There is need to do proper research on the current situation of constituency offices to identify challenges and suggest solutions.

Key Results

• Constituency Office Assistants’ knowledge on customer care, effective communication, general management of office procedures and time management enhanced • Constituency Office Assistants’ challenges discussed and solutions identified

PREPARATION, REVIEW, VALIDATION AND PRINTING OF ALL PARTY PARLIAMENTARY GROUPS’ CONSTITUTIONS/ STRATEGIC PLANS, 15 AND 17 NOVEMBER 2017.

This activity involved the implementation of the validation and printing of TYPG’s Constitution, developing TAPAFE’s Strategic Plan, and reviewing APNAC’s Strategic Plan. These activities were proposed by the APPGs and were supported to strengthen knowledge base for multiparty dialogue platforms on issues related to fight against corruption, environment and climate change and young parliamentarians’ role in governance.

Tanzania Youth Parliamentarians Forum The National Assembly in collaboration with LSP II together with Tanzania Youth Parliamentarians Forum (TYPF) previously known as Tanzania Youth Parliamentarians Group (TYPG), organized a one day meeting for members of the TYPF. The workshop was attended by 122 Youth Parliamentarians and parliamentary officials. Out of those, 64 (52%) were women and 58 (48%) were men. The meeting was chaired by Hon. Upendo Furaha Peneza, the Chairperson of TYPF. In addition to approval of the constitution, the Executive Committee

17 was tasked with producing an annual work plan for the year 2018 as well as registration of the including the registration TYPF with the Ministry of Home Affairs.

The following activities were proposed for inclusion in the 2018 annual work plan:

• Capacity building for MPs on leadership skills, budget, policy and bill analysis skills. • Capacitation of youth parliamentarians on integration of youth issues in budget, bills and policies to solve challenges facing youth in the country and globally. • Facilitation of TYPF’s members to visit schools, colleges and universities within the country to raise awareness for youths and students to participate in politics and economic activities for their interest and the national benefits. • Facilitation of TYPF’s members’ study visits abroad to learn how other young parliamentarians are performing their duties on issues related to youth. • Capacitation of members of the TYPF in following up on the government policy that provides 5% of the Councils total revenue collection to the youth at Council level. • Facilitation of the meetings to discuss various challenges facing the youth in Tanzania including unemployment, poverty and poor health and education services. • Facilitation of the meetings to review outdated laws and policies that affect youth and recommend amendments to the government.

Tanzania Parliamentarians Friends of Environment The National Assembly in collaboration with LSP II together with Tanzania Parliamentarians Friends of Environment (TAPAFE) organized a one day meeting for members of TAPAFE. The workshop was attended by 91 MPs and parliamentary officials. Out of those, 52 (57%) were women and 39 (43%) were men. The meeting was chaired by the Chairperson of TAPAFE, Hon. Jitu Soni. The meeting was convened to enable members of TAPAFE to prepare the Strategic Plan. A consultant had been identified with instructions to focus on four principal areas of focus, namely environmental management; wildlife conservation and tourism; renewable energy, and climate change.

• A small group of 4 to 5 members was established to work closely with the consultant in developing the first draft of strategic plan; • The strategic plan should consider different laws, policies and programs that address issues related to environmental management, climate change, renewable energy and wildlife conservation and tourism; • Strategic plan should also consider TAPAFE’s opportunities to network and collaborate with other institutions dealing with issues related to natural resources management; • The developed strategic plan should be implementable with clear plan, activities and programmes. They requested the consultant to consult officials from the Vice- President’s Offices to get inputs in various areas related to environmental management.

Regarding the review of APNAC’s strategic plan, APNAC had already identified a consultant for the task.

Key Results

The key results from the meeting were as follows

• The TYPF Constitution was finalized and cleared for printing, • Various ideas and activities to be included in the TYPF’s annual work plan for 2018 were discussed and agreed;

SEMINAR ON CODE OF ETHICS FOR MEMBERS OF APNAC-TANZANIA CHAPTER, 2 NOVEMBER 2017

The African Parliamentarians Network Against Corruption (APNAC) Tanzania Chapter in collaboration with LSP II organized a one day seminar “On Ethics and Prevention of Corruption” The seminar was also attended by parliamentary staff and government officials. The Chapter Deputy Chairperson of Hon. Cecilia Pareso chaired the seminar which was also addressed by the Speaker of the Parliament of the United Republic of Tanzania, Honorable Job Ndugai. The meeting was aimed at equipping APNAC members with skills and knowledge on the concepts and principles of the leadership code of ethics and best practices needed to perform their duties efficiently and effectiveness. Hon. Daniel Mtuka the Secretary General of the APNAC- Tanzania highlighted the historical perspectives, achievements and challenges of APNAC.

The notable milestones include the enactment of the Prevention and Combating Corruption Act 2007, Election Expenses Act, 2015 and inclusion of PCCB in new proposed Constitution of the United Republic of Tanzania. He added that during the 10th Parliament the Chapter organized 32 seminars and workshops to the Members and staff of Parliament of Tanzania. In his address, the Speaker expressed his gratitude to the leaders, Executive Committee and members of APNAC-TZ for being vocal and champions on spearheading the war against corruption. Apart from insisting on the importance of leaders abiding by the leadership code of ethics the Speaker also highlighted various initiatives of the Parliament of Tanzania towards ethical leadership. These initiatives among other things, preparation of a proposal for a Parliamentary Code of Conduct which would enhance standards of ethical behavior and conduct of the MPs.

The main objectives of the seminar were:

• To give MPs an overview on the concepts and principles of leadership’s code of ethics. • To deepen the understanding of the MPs on the impact of corruption in the country. • To heighten monumental political will in preserving public leader’s code of ethics and conducts. • Share knowledge, information and best practices from other commonwealth parliaments. • Enable APNAC members to interface with other stakeholders and benefit from the technical expertise of institutions working in the anti-corruption and ethical issues; • To increase the capacity of National Assembly to effectively scrutinize legislation and monitor government performance in a participatory manner.

A total number of 191 attended which include MPs and parliamentary staff. 84 (44%) participants were women and 107 (56%) were men. There were also 20 participants from the media. The seminar was conducted in a modality which allowed multiparty dialogue whereby Members’ recommendations/ discussions were not affiliated with their political parties. Key discussion topics included:

• Ethics and Prevention of Corruption from Ethics Secretariat perspective, by retired Justice of the Court of Appeal of Tanzania and former president of the East African Court of Justice and the Commissioner of the Ethics Secretariat, Hon. Harold Nsekela. • Code of Ethics from Parliamentary Point of View, by Advocate Saidi Yakubu, Private Secretary to the Speaker of Tanzania National Assembly

Participants’ Contributions and Recommendations

• The Ethics Secretariat should conduct a seminar on Leadership Code of Ethics preferably during the first meeting of the new Parliament. • The Ethics Secretariat must put in place strategies for imparting and inculcate ethical knowledge from the grass root to the national level by facilitating the inclusion of ethics studies into primary, secondary colleges and universities academic syllabuses. • Public officers and employees must always be accountable to the people, serve them with utmost responsibility, integrity, loyalty and efficiency.

Key Results

• Participants knowledge and understanding of ethics and code of conduct as well as various initiatives in prevention of corruption the country enhanced • Participants exposed to legal limitations and lack of systematic process to verify declarations of assets and liabilities which are required to be made by public leaders as pitfalls for the effective implementation of the Leader’s Code of Ethics. • APNAC members supported to strengthen knowledge related to the fight against corruption.

CAPACITY BUILDING FOR MPS AND CLERKS ON BILL SCRUTINY SKILLS AND TECHNIQUES

The training which was overseen by the Chairperson of the Constitutional and Legal Affairs Committee was officiated by the Legislative Support Project Two (LSP II) under UNDP in collaboration with the Office of National Assembly of Tanzania. Moreover, Honourable Mohamed Omary Mchengerwa and his counterpart at the Foreign Affairs, Defence and Security Committee, Honourable Ambassador Adadi Rajabu involved three parliamentary committees, namely Constitutional and Legal Affairs; Foreign Affairs, Defense and Security; and Subsidiary Legislation Committee. On day one, 153 participants were involved in the seminar. Out of those, 85 (56%) were women and 68 (44%) were men. On day two, there were 100 participants, 44 (44%) of whom were women and 56 (56%) were men. The topics discussed were:

• Understanding Law Making Process and the Role of Parliament, presented by Adv. Seraphine Tamba, Parliamentary Legal Counsel, Parliament of Tanzania; • Parliamentary Control Over Subsidiary Legislation in Tanzania: Success and Challenges, presented by Hon. Andrew Chenge, Chairperson, Parliamentary Committee on Subsidiary Legislation; and • Skills and Techniques on Bill Analysis, Presented by Adv. Harold Sungusia from Sung- Consultants.

Participants’ Contributions and Recommendations

• There should be training on legal drafting to parliamentary committee clerks and legal counsel to assist MPs in drafting bills/amendments • There should be capacity building sessions for all MPs to improve their competence in law making processes; • Private Bills should be given consideration and allowed to be tabled in the Parliament. In most cases, Private Bills never reach the stage of being tabled before the Parliament; • Bills that are considered under Certificate of Urgency result in insufficient research and analysis;

• Subsidiary Legislation published in the Government Gazette are not easily accessed by the stakeholders at the right time; • Inadequate number of competent and professional legislative drafters • Printing of the amended legislations takes too long; • Insufficient time for MPs to go through Subsidiary Legislation • All participants were overwhelmed by the presentation taking into consideration that many MPs were not aware of the role of Parliament in controlling subsidiary Legislation. After the presentation, it was suggested that this topic should be presented to all MPs so that they have a common understanding of the crucial role played by the Parliament in controlling subsidiary legislations through the Subsidiary Legislation Committee.

The presenter highlighted challenges relative to bills analysis. These are:

• Resource challenges - insufficient resources to allow session of analysis and allocation of analysis assistants, • Time challenges - Bills introduced under certificate of urgency and sometimes several Bills introduced in the same time, and • Technical challenges - inability to understand technical issues

Participants’ Contributions and Recommendations

Participants came up with the following contributions and recommendations:

• There should be sufficient resources to allow session of analysis as well as allocation of analysts to MPs; • Bills should be introduced in a kind of priority scheme and avoid parallel introduction of several Bills at once; • There should be provision of more opportunities for capacity building for MPs to enhance knowledge and competencies on various issues including amendment of bills and drafting schedules of amendments; • There is a need to capacitate the Secretariat on Subsidiary Legislation to improve their competencies in scrutinising such legislation and therefore provide crucial assistance to MPs;

Key Result

Improved MPs’ and staff knowledge of the bill scrutiny process and techniques. It is expected that they will utilise the knowledge gained to effectively scrutinise bills and subsidiary legislations.

DEVELOPMENT AND VALIDATION OF BUDGET ANALYSIS MANUAL

Pursuant to the output on effective parliamentary scrutiny of government budget and expenditure, including monitoring of the SDGs, the National Assembly commissioned a consultant to develop a Budget Analysis Manual for Members of Parliament and staff. The manual will guide and provide information, tools and techniques for analyzing government budget and other budget documents. The manual will also be used by other stakeholders during budget planning, preparation, scrutinization, implementation as well as monitoring and evaluation of the budget process.

In carrying out the assignment, the consultant, Prof Isaya Jairo from Tanzania Institute of Tax Administration, employed a participatory approach whereby involvement of the National

Assembly both staff and MPs as well as stakeholders such as civil society, was of paramount importance. The budget analysis manual covers various aspects including study the country’s fiscal framework, budget process, budget structure, laws governing the budget process and key budget documents.

The manual underwent a validation process whereby a task force from the National Assembly together with consultant discussed the manual during a stakeholders’ workshop. In 2018, the manual will be piloted during the budget process.

STUDY VISIT BY THE BUDGET DEPARTMENT TO PARLIAMENT (SENATE AND NATIONAL ASSEMBLY) OF KENYA, 11 - 16 OF DECEMBER 2017

The study visit to the Parliament of Kenya was in the context of the mentorship approaches to skills development being piloted under LSP II. The visit was undertaken three staff from the Tanzanian PBO, Mr. Brown Mwangoka, Mr Angelus Turuka and Mr Emmanuel F.B Rhobi. The main theme of the visit was to build technical and professional capacity of the Budget Department staff through interaction and learning from the rich experiences and best practices undertaken by Kenya’s Parliamentary Budget Office (PBO). Participating staff acquainted themselves with the following issues: the structure, composition, mandate, role and functions of the PBO, sharing of cases and scenarios on the role played by the PBO in offering the much needed technical and professional support to the Parliament; the role and involvement of the Budget Committee in proposing new sources of revenue, tax measures and tax rates and working relationship between Budget Committee, Budget Office and Kenya Revenue Authority.

Lessons

The Exchange Program between EAC member Countries

One of the important feature that come out of the study is Kenya and Uganda have long term exchange program between the two countries during preparation of budget session. This relationship has helped the two countries to strengthen and sharpen their skill in budget scrutiny and implementation. It has also helped the staff to learn from each other on how best the EAC PBO offices can be well coordinated. Since the East African Community Legislative Assembly is about to establish its own PBO office it was suggested by the Director of PBO in Kenya for Tanzania to join the exchange program as it is a newly established office. Publication of Reports

Kenya’s PBO publishes different reports such as National Government Budget Implementation Review Reports, Quarterly Economic and Budgetary Review Reports and Budget Options each year. These reports are available to MPs as well as the public. Tanzania’s PBO only publishes reports for the attention of the Budget Committee and no other reports go to the public. It is important for Tanzania to prepare and disseminate different analytical reports for MPs to improve their budget scrutiny skills.

Involvement of PBO in all Money Bills

The Kenya PBO is involved in any bill which has economic and financial implications from the beginning. This is a practice that needs to be adopted in Tanzania also since these bills will have economic impact and it is upon the Budget Committee to deliberate and provide policy options on the Finance Bill and financing of the Budget. The Budget Department must be involved in the early stages at committee level. The involvement is suggested to be participatory where an officer from PBO attends the meetings concerning the bill as is done in Kenya.

Forecasting Simulation Model

The Forecasting Simulation Model has two key advantages. One it acts as the Data Bank for the Parliament and the Office and secondly, it is a comparison model against models used by the executives. This model makes it easy to provide policy options especially in matters related to taxation and expenditure patterns.

Review the Mandate of PBO

Tanzania’s PBO was established by an act of The Parliament No. 11 of 2015 (The Budget Act). There is a need to amend the Act and add more functions which will help the office to archive its intended objectives. Functions like “establish and foster relationships with the National Treasury, country treasuries and other national and international organizations, with an interest in budgetary and socio-economic matters as it considers appropriate for the efficient and effective performance of its function”.

Resource Allocation

The Kenya Budget Office is well funded by the Parliament to ensure that all the reports and activities that are planned to be undertaken are fulfilled. This includes a budget for publishing of different materials and organization of meetings with other organizations both local and international in implementation of their function as per requirements of the law.

Suggestions and way forward

It important for the Budget office to formulate both short and long-term plan that will accommodate the positive changes that are implemented by others. Short term will include amendment of the Budget Act 2015 by adding more functions and if possible increase in budget simultaneously with the functions added. The attachment program should be continuous and rotational to make sure that there is real exchange of skills and expertise among the EAC countries. Timing also should be a factor especially when these countries are in Budget session.

GENDER MAINSTREAMING WORK Following the release of funds to UN Women in September 2017, UN Women immediately embarked on Output 5 activities on gender mainstreaming. A Gender and capacity needs assessment of the National Assembly is being undertaken which will result in the development of Gender Strategy and Action Plan to inform programming of women’s rights and gender equality initiatives under the project. Further, a Gender Expert to support the National Assembly Secretariat and the gender focal point to deliver the National Assembly gender objectives has been recruited. A process to recruit a Communication Specialist to develop HeForShe Strategy for the NA is underway. This will support mobilization of more men to stand up and take action for the achievement of gender equality.

FINANCIAL REPORT

 The second Work Plan (July to December 2017) was approved by the Board on the 2nd August 2017.  Total amount of Tsh. 3,636,440,500 was approved on which Tsh. 2,346,883,000 for Output (1 - 4), Tsh. 513,590,000 for procurement of ICT equipment, Tsh. 580,580,000 for implementing the Output 5 and Tsh195,387,500 as Project management costs (exchange rate: 2,233)

Funds Received

 On September 6th, 2017, NA received a total of Tsh. 1,580,000,000 from UNDP for implementing output (1 – 4)  UN women received TZS 581,100,000 (USD 260,000) from UNDP for implementing output 5

Expenditure

Output Amount disbursed or Expenditure by NA Expenditure by UNDP allocated Or UN Women

OUTPUT 1-4 1,580,000,000 1,447,698,857 495,492,278 (92%) (UNDP) OUTPUT 51 580,580,000 - 332,258,169.26 57% (UN Women) Procurement2 513,590,000 - 455,699,796 (UNDP)

Management Costs3 195,387,500 77,340,867 Total 2,869,557,500 1,447,698,857 1,360,791,110

KEY ACHIEVEMENTS

Quite apart from practical skills building and exposure of MPs and staff to analytical skills that are useful in their day to day work. The study visits and attachment of budget department staff to the Ugandan, Kenyan and South African parliaments have significantly improved the capacity of the department in supporting the Budget Committee and the budget process.

The approval of various guidelines and toolkits to inform structured and strategic approaches by committees, the institution and MPs is a significant milestone. The approved instruments include:

1. Bill Scrutiny Guideline 2. Public Hearing Guideline 3. Treaty Scrutiny Guideline 4. Private Member’s Bill Toolkit 5. Private Motion Toolkit 6. CSOs Engagement Guideline 7. Field Oversight Visit Toolkit 8. Budget Analysis Manual (Report not yet Submitted) 9. Research Manual 10. TAPAFE Strategic Plan 11. APNAC Strategic Plan (Review) 12. Young Parliament Toolkit 13. TYPG Constitution 14. National Assembly Civil Society Dialogue Toolkit 15. Training Strategy (Report not yet Submitted) 16. Record Management System 17. ICT Needs Assessment

In 2018, some of these instruments will be piloted through targeted support to the selected committees.

As part of the M & E process, a population survey to assess the projects impact was undertaken in 2017. The survey, which included MP, parliament staff and journalists applied both random and purposeful sampling. While respondents were randomly selected, committee chairpersons, committee clerks and parliament heads of department were purposefully selected. Data collection applied both primary and secondary sources. While primary data applied in-depth interviews, self-administered questionnaire administered during training sessions delivered under the framework of LSP and focus group discussions with staff, secondary data were gathered through documentary review and LSP narrative reports of activities implemented. Most of secondary data were reviewed from Hansard reports, LSP II narrative reports and Parliament reports. Information collected from respondents is being analyzed using Microsoft Excel and Statistical Package for Social Science (SPSS) software. The survey contacted 205 respondents including 124 males and 81 females. There were 141 MPs, 46 journalists and 18 parliament staff whereas in-depth interviews were done with 7 senior management members. Detailed results will be validated and circulated before the end of first quarter of 2018.

KEY CHALLENGES The monitoring and evaluation process noted general satisfaction among project beneficiaries although few beneficiaries raised some concerns. Most participants called for increased number of training days and extension of project activities. This should be addressed as the project shifts towards new learning approaches, providing targeted support to a small number of committees and facilitating mentoring, peer to peer exchanges as opposed to short lecture series. Notable challenges observed were as follows:

1. Time has been a limiting factor in implementing activities as planned. This is because MPs are only available when Committees or the House is in season. Activities take place during afternoon hours and weekends for full implementation 2. Given the high number of new MPs, the limited contact time with MPs is insufficient to meet the MPs’ demand in terms of material design and content.

LIST OF ACTIVITIES IMPLEMENTED 1. Training Workshop on Role and Effectiveness in Monitoring Government Expenditures for Parliamentary Committees (Budget, LAAC, PIC, PAC), and Parliamentary Staff 10 – 11 September 2017, Dodoma 2. Joint Consultation of Beneficiary Committees with Selected Civil Society Organizations that Participate in Legislative Process or Engage in Advocacy with Parliamentary Committees 10-11 September 2017, Dodoma 3. Field Visits to Assess Implementation of Development Projects 10- 11 September 2017, Dodoma 4. Two-day Seminar on the Concept of Public Hearing to Members of the Parliament 13 September 2017, Dodoma 5. Official Launching Ceremony of the Legislative Support Project Phase Two (LSP II) 14 September 2017, Parliamentary Chamber, Dodoma 6. Two Day Training Workshop to Journalists and Parliamentary Staff on Parliamentary Reporting and Oversight Functions 16-17 September 2017, Dodoma 7. Two Day Training Workshop to Desk Officers and Parliamentary Officials on Inter- Parliamentary Organizations and International Relations 21-22 September 2017, Dodoma

8. Process to Develop a Guideline on Bill Scrutinisation for the National Assembly and Presents to Two Committees and Committee’s Clerks for Recommendation

9. Brainstorming Session to Identify Literature to be Procured for the National Assembly 26 September 2017, Dodoma 10. Review and Validation of the Draft Field Oversight Visit Manual/Toolkit 28 September 2017, Dodoma. 11. Brainstorming Session to Identify Pilot Outreach Programme to the Constituencies 28 September 2017, Dodoma. 12. Draft Research Manual for the National Assembly 29 September 2017, Dodoma 13. Development of Terms of Reference (TOR) for conducting needs assessment for Record Management System 05th October 2017 14. LSP project Management team retreat 15. Training of constituency office’s assistants on how to serve MPs 16. Preparation, review, validation and printing Constitution/ Strategic plans 17. Seminar on code of ethics to members of APNAC Tanzania Chapter, 18. Training to capacitate MPs and Clerks on Skills and Technique of Bill scrutiny, 19. Tanzania Parliamentarians friendship of Environment (TAPAFE) meeting 20. Meeting to review and institutionalise/ develop Youth Parliament toolkit (October 2017) 21. Seminar to capacitate MPs and desk officers on Parliament involvement in international Parliament organization (28-29 October 2017) 22. ICT needs assessment (August- October 2017)

23. Training for Members of relevant committees and National Assembly Staff on technique of Budget preparation, Scrutinization of Government Revenue 24. Attachment of the National Assembly Staff to Kenya and South Africa Parliament (December 2017) 25. Development of budget analysis manual 26. Establishment of National Assembly Civil Society Toolkit (December 2017) 27. Review of quarterly progress report (December 2017)