PROMOTER CONDITIONS

Facilities Six lane 25m pool, electronic timing with scoreboard. and anti-wave ropes. Medway Park, Mill Road, Gillingham, Kent, ME7 1HF.

Affiliation Sevenoaks Swimming Club is affiliated to Swim England South East Region & Kent ASA. The meet will be held under Swim England laws and technical rules. The meet is licensed at Level 3 and held under licence number 3SE200455.

Age Groups Ages are as at midnight on 31st December 2020. Age groups are 11/12, 13, 14, 15, 16+. It is the swimmer’s responsibility to ensure his/her eligibility for each event. All swimmers must be Category 2 registered with Swim England.

Qualifying Times Entries are subject to the Upper Qualifying Times for each event. All submitted times must be from licensed events (Level 1, 2, 3 or 4).

Entries The closing date for entries is 7.00pm, 28th February 2020. No late entries will be accepted. The promoter reserves the right to restrict the number of entries to meet the allocated pool time. If the meet becomes oversubscribed, slowest times per age group will be rejected. We will look at overall percentage of swims and reject individual age groups based on these figures.

The promoter reserves the right to reject any entry. The submission of entries either electronically or by entry form indicates acceptance of the Meet Rules.

The promoter reserves the right to alter the entry closing deadline.

Club entries should be submitted using the Hy-Tek’s TM Lite entry system (download available here). Any club that is found to be represented by more than 5 swimmers will be asked to complete a club entry using the Hy-Tek Lite electronic entry system.

All entries must include Date of Birth and Swim England Registration Number details.

Individual entries may be accepted using individual entry forms available in the meet pack.

All clubs submitting entries are requested to assist in the running of the meet by supplying details of any licensed officials who are willing to assist at this Gala.

Accepted Entries Accepted entries will be posted on the Sevenoaks Swimming Club’s TeamUnify website: https://uk.teamunify.com/sosc/ on the 6th March 2020. It is the responsibility of the club representative to check the entries for any errors in names, ages, times etc and to notify the meet organiser of any such errors. Failure to do so may result in swimmers being excluded from events. Once entries have been published as accepted, entry fees will NOT be refundable, except when due to injury or illness and where a doctor’s certificate is provided.

All entries made using the electronic system do not have to send entry forms.

Entries and cheques should be sent to the meet organiser:

Email: [email protected] Address: Anya Roberts, 75 The Rise, Sevenoaks Kent TN13 1RN Phone: 07775 845 353

Cheques made payable to Sevenoaks Swimming Club. Please do not send Entry Forms or cheques by Special Delivery.

Time trials A limited number of time trials will be accepted on the day subject to space. The cost is £8 per event entered. Entry forms will be available at the Sign Out desk.

Entry Fees Entry fees are £5.50 per event. Spectator fees are £5.00 all day, £3.00 for OAP’s & Children 7 & over. Children under 7 free. Individual entries made via an individual entry form are subject to a £5.00 administration fee.

Events THIS IS A SIGN OUT MEET: swimmers and coaches will be required to confirm any withdrawals at the beginning of each session at the Sign Out desk. Sign out will close at the start of warm up for each session.

Events will be seeded by time. All events will be swum on a heat declared winner basis. It is the responsibility of the swimmer to report to the marshalling area in sufficient time for each event. Sevenoaks Swimming Club will not be held responsible for any swimmer missing the start of their heat. The events schedule is available in the meet pack.

Awards & Results The electronic timing display results are only provisional and may be overruled by the Referee. Awards will be made to the top three swimmers in each ‘age group’ and medals can be collected from the medals table after the results of that event are published. No medals will be posted. Randomly selected ‘Hot Heat’ prizes will be awarded throughout the meet.

Full results will be available on the Meet Mobile app during the event and from the meet organiser after the event. Results will also be passed onto Swim England for inclusion in the rankings.

Warm Up Warm up times are published in the schedule of events in the meet pack. Swimmers and coaches must ensure that they take no action that would endanger themselves or others.

Swimmers should swim in the direction indicated by the announcer/lane direction cards. Swimmers must swim in their appropriate warm up. Sprint lanes will be announced.

Swim Down No swim down facility is available.

Starts It is the responsibility of the competitor, coaches and clubs to ensure that all swimmers are competent to the standard of the Swim England competitive start award to perform a shallow racing dive into the water. Swimmers are permitted to start in the water for all events but must advise the referee of this prior to the start of their heat.

In the event of a false start, the swimmer must make a safe entry.

The competition will operate over the top starts throughout, at the referee’s discretion, except for the backstroke events.

The referee’s decision is final.

Safety & Security Everyone is to familiarise themselves with the emergency exits which must always be kept clear. Anyone observing anything they consider to be a safety hazard must report this to the meet organiser or one of the Sevenoaks Swimming Club volunteers.

All swimmers must be under the direct supervision of their club coaches or designated club official (who must be in possession of a poolside pass, which must always be visibly worn), during warm up, in competition, whilst near the pool and whilst in the pool building. In the absence of a club official this responsibility then resides with the parent/carer. This responsibility applies especially to periods of non-competition or between sessions.

Competitors and spectators must not leave their belongings unattended. Neither Sevenoaks Swimming Club nor the centre management will be held responsible for the loss of any property.

Poolside passes - one required for each coach/team manager who will be poolside. The cost of a pass is £12 per day and £20 for the weekend. It includes entrance, poolside access, heat sheets, poolside refreshments, and food. It is the responsibility of attending clubs to ensure that poolside passes are only issued to people who are members of Swim England and have up to date DBS checks.

Bags - large swimming bags are allowed on poolside.

Changing - please note, as this venue is a leisure centre the changing facilities are open to the general public during the Meet.

Medway Park & Sevenoaks Swimming Club do not take any responsibility for any damage/lost or stolen property.

Swimmers must wear suitable clothing and footwear on poolside and when moving around the leisure centre. Swimmers wearing wet clothing are NOT allowed in the spectator seating area.

Coaches are asked to ensure swimmers leave the water by the side, and do not climb over the timing pads.

Photography Anyone wishing to take still or digital photography (including the use of mobile phones or other devices to do this) must, do so in accordance with Swim England Child Protection guidelines (Wavepower).

Photographic equipment should not be used at any time in the changing areas.

Behaviour The promoters and the pool management reserve the right to remove any swimmer or spectator from the pool area whose behaviour is either against pool rules or is affecting the running of the meet. Anyone found causing damage or misbehaving will be banned from the meet.

GDPR Entries will be entered onto a computer. By submitting entries, consent is given under the Data Protection Act 2018 to holding of personal information. We only hold competition data for 12 months after which it will be destroyed and erased from our systems.

Any matters not covered by these conditions will be at the meet organiser’s discretion subject to Swim England laws and technical rules of wwimming.

SCHEDULE

SATURDAY 28 MARCH 2020

SESSION ONE SESSION THREE

Sign out closes 7.45am Sign out closes 1.30pm Warm up starts 7.45am Warm up starts 1.30pm Race starts 8.20am Races start 2.30pm 1. Mixed 400m Freestyle 9. Boys 200m Backstroke 0 10. Girls 200m0 Butterfly

SESSION TWO 11. Boys 100m Butterfly

Sign out closes 9.10am 12. Girls 50m Freestyle Warm up starts 9.10am Races start 10.15am 13. Boys 50m Breaststroke

2. Girls 200m IM 14. Girls 100m Backstroke

3. Boys 200m Freestyle 0 4. Girls 200m Breaststroke

5. Boys 50m Butterfly

6. Girls 50m Backstroke AGE GROUPS st (Age is as of midnight on 31 December 2020) 7. Boys 100m Breaststroke

8. Girls 100m Freestyle 11/12, 13, 14, 15, 16+ years

SUNDAY 29 MARCH 2020

SESSION FOUR SESSION SIX

Sign out closes 7.45am Sign out closes 1.30pm Warm up starts 7.45am Warm up starts 1.30pm Race starts 8.20am Races start 2.30pm 15. Mixed 400m IM 23. Girls 200m Backstroke

0 24. Boys 200m0 Butterfly SESSION FIVE 25. Girls 100m Butterfly

Sign out closes 9.10am 26. Boys 50m Freestyle Warm up starts 9.10am 27. Girls 50m Breaststroke Races start 10.15am 16. Boys 200m IM 28. Boys 100m Backstroke 17. Girls 200m Freestyle

18. Boys 200m Breaststroke 19. Girls 50m Butterfly CLOSING DATE FOR ENTRIES 20. Boys 50m Backstroke is 28th February 2020 21. Girls 100m Breaststroke Heat Declared Winners - awards to the top 22. Boys 100m Freestyle three swimmers in each ‘age group’

INDIVIDUAL ENTRY FORM

First Name Surname

Address

Date of Birth Age as of 31st December 2020

Swim England Reg No Male/Female (delete as appropriate)

Club

EVENT ENTRY TIME Total Number of Entries 50m Freestyle @ £5.50 per event

100m Freestyle Total Entry Fee Enclosed £

200m Freestyle CHEQUES MADE PAYABLE TO 400m Freestyle ‘SEVENOAKS SWIMMING CLUB’ 50m Backstroke Telephone No: 100m Backstroke

200m Backstroke Email:

50m Breaststroke

100m Breaststroke Signed:

200m Breaststroke Entries to be sent to:

50m Butterfly Email: [email protected]

100m Butterfly Address: Anya Roberts, Sevenoaks SC, 75 The Rise, Sevenoaks, Kent. 200m Butterfly TN13 1RN.

200m Individual Medley Phone: 07775 845 353

400m Individual Medley

Ref: SEVSRegQual2020

UPPER QUALIFYING TIMES

UPPER QUALIFYING TIMES - GIRLS 11/12 13 14 15 16+ 50m Backstroke 00:31.32 00:30.42 00:29.43 00:28.08 00:27.99 100m Backstroke 01:07.59 01:04.89 01:02.82 01:00.93 00:59.94 200m Backstroke 02:23.73 02:19.95 02:14.46 02:11.49 02:10.32 50m Breaststroke 00:35.46 00:33.93 00:32.85 00:31.95 00:31.95 100m Breaststroke 01:17.94 01:14.52 01:11.82 01:09.21 01:09.12 200m Breaststroke 02:48.48 02:39.84 02:35.79 02:29.67 02:29.58 50m Butterfly 00:29.97 00:28.89 00:27.72 00:27.00 00:27.00 100m Butterfly 01:08.04 01:05.34 01:02.46 00:59.58 00:59.49 200m Butterfly 02:36.69 02:27.24 02:20.94 02:14.46 02:14.01 50m Freestyle 00:27.36 00:26.37 00:25.74 00:24.84 00:24.75 100m Freestyle 00:59.85 00:57.69 00:55.98 00:53.91 00:53.82 200m Freestyle 02:10.50 02:05.19 02:01.05 01:57.18 01:57.09 400m Freestyle 04:37.02 04:24.33 04:13.89 04:05.79 04:05.70 200m Individual Medley 02:29.04 02:22.20 02:18.78 02:13.29 02:13.29 400m Individual Medley 05:18.42 05:04.56 04:57.90 04:41.25 04:40.98

UPPER QUALIFYING TIMES - BOYS 11/12 13 14 15 16+ 50m Backstroke 00:31.50 00:29.88 00:27.90 00:26.28 00:26.19 100m Backstroke 01:08.22 01:04.26 00:59.67 00:56.61 00:55.80 200m Backstroke 02:24.63 02:17.61 02:08.16 02:03.12 02:01.41 50m Breaststroke 00:36.09 00:33.75 00:30.96 00:28.89 00:28.62 100m Breaststroke 01:19.56 01:14.07 01:07.68 01:02.64 01:02.01 200m Breaststroke 02:49.74 02:39.75 02:26.16 02:18.87 02:18.78 50m Butterfly 00:30.15 00:28.53 00:26.46 00:24.84 00:24.30 100m Butterfly 01:08.76 01:03.99 00:59.31 00:54.81 00:53.91 200m Butterfly 02:37.14 02:27.33 02:14.91 02:05.73 02:04.11 50m Freestyle 00:27.09 00:25.83 00:24.12 00:22.95 00:22.68 100m Freestyle 00:59.76 00:56.34 00:52.29 00:49.50 00:48.60 200m Freestyle 02:09.69 02:02.31 01:54.48 01:48.90 01:48.81 400m Freestyle 04:35.22 04:18.30 04:02.01 03:54.18 03:50.22 200m Individual Medley 02:27.87 02:19.86 02:08.25 02:04.38 02:01.68 400m Individual Medley 05:17.07 05:01.23 04:33.69 04:23.97 04:23.61

THESE ARE SHORT COURSE UPPER QUALIFYING TIMES

Ref: SEVSRegQual2020

REMINDER

CLUB ENTRIES

Clubs are expected to provide officials to help with the smooth running of the gala. Each club entering 6 or more swimmers are requested to provide details of officials who will be attending:

Club Name:

Name: Name:

Qualification (J1, J2 etc.) Qualification (J1, J2 etc.)

Licence Number: Licence Number:

Email: Email:

Availability (please indicate sessions) Availability (please indicate sessions)

1 2 3 4 1 2 3 4

Name: Name:

Qualification (J1, J2 etc.) Qualification (J1, J2 etc.)

Licence Number: Licence Number:

Email: Email:

Availability (please indicate sessions) Availability (please indicate sessions)

1 2 3 4 1 2 3 4

Ref: SEVSRegQual2020