Rangitaiki Community Board 27 March 2019

RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 27 MARCH 2019

AGENDA

Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm

Steph O'Sullivan CHIEF EXECUTIVE 20 March 2019

WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 Membership ...... 4

2 Apologies ...... 4

3 Conflict of Interest ...... 4

4 Public Forum ...... 4

5 Recovery Update ...... 5

5.1 Bay of Plenty Regional Council update - March 2019 ...... 5

6 Confirmation of Minutes ...... 6

6.1 Minutes - Rangitāiki Community Board 13 February 2019 ...... 6

7 Reports ...... 13

7.1 Rangitāiki Community Board Activity Report to 28 February 2019 ...... 13

7.2 Request for Funding – Whakatāne Golf Club ...... 19

7.2.1 Application for Funding - Whakatāne Golf Club ...... 20

8 Discussion Item ...... 35

9 Members Reports ...... 36

9.1 RCB Chairpersons Report – March 2019 ...... 36

9.1.1 Notes from Informal meeting – Group from Tōtara Street Residents ...... 39

10 Minutes of Other Organisations ...... 40

10.1 Matata Residents Association 12 February 2019 ...... 40

10.2 Matata Residents Association 12 March 2019 ...... 43

10.3 EDIT Meeting 12 March 2019 ...... 46 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 1 Membership

1 Membership

Board Member C T Stevenson - Chairperson

Board Member G E Bourk

Board Member K M Byrne - Deputy Chairperson

Board Member A M Clark

Board Member G L Dennis

Board Member E Harvey

Councillor G F van Beek

2 Apologies

No apologies were recorded at the time of compiling the agenda.

3 Conflict of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have.

4 Public Forum

The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time.

Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker.

Whakatane Golf Club Totoara Street residents - Shane Wapereki, Laura Wapereki, Amanda Hurst and Kevin Murphy

4 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 5 Recovery Update

5 Recovery Update 5.1 Bay of Plenty Regional Council update - March 2019

1. Progress on Papa Taonga ‘green space’ on College Road

As reported to the Board’s February meeting, the recommendation on the future management of Papa Taonga will be made by Council’s property consultant, once the final landscape proposal is known.

Vicky Richards, Edgecumbe Community Plan Coordinator has advised that the Collective has met to discuss the draft design plan and has provided feedback to the landscape architect. The Collective has requested that the designer look at how the remaining section of flood wall could be incorporated into two seats.

Council has agreed to fund the additional design cost.

2. College Road-Rata Avenue Intersection

Works at the intersection of Rata Avenue and College Road have been completed, including the replacement footpath on Rata Avenue that adjoins Papa Taonga. The street numbers of the previous house-sites have been stamped into the cement, as they were on College Road.

3. Flood Repair Project

In response to Board Member Burke’s enquiry regarding the stopbank behind 55 College Road, our Engineering Team Leader advises that geotechnical investigation of the area identified a localised leak that will be remedied by topping with fill during the next construction season, in Spring 2019.

4. Other prioritised repairs:

Information was shared with the Board Chair regarding the commencement of rock stockpiling for armouring repair of the river edge behind Olive Grove.

Information about the truck movements and the work schedule was hand-delivered to businesses in the vicinity of the delivery route and to residents in Olive Grove. Material delivery was expected to take 3 – 4 weeks, with the rock placement work scheduled for completion by the end of April.

In other flood repair work, a contract is about to be awarded for a rock armouring repair of the river edge near Eastpak, opposite Olive Grove and at Golden Orchard. In coming weeks, rock repairs will recommence on a partially completed site on Eastbank Road, Thornton.

5. Rangitāiki Floodway Project

Local residents were directly informed of the start of work on Stage 5 of the Rangitāiki Floodway Project, which includes the channel bifurcation, bridge construction and upgrade of Thornton Hall Road. Media coverage followed the pre-work commencement karakia, which took place on 18 February.

The project team continues to work on planning and consultation for Stages 6 and 7, scheduled for construction in 2019/20 and 2020/21.

5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6 Confirmation of Minutes

6 Confirmation of Minutes 6.1 Minutes - Rangitāiki Community Board 13 February 2019

Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: EDGECUMBE LIBRARY, COLLEGE ROAD, EDGECUMBE ON WEDNESDAY, 13 FEBRUARY 2019 COMMENCING AT 5.30 PM Present: Board Members C T Stevenson (Chairperson), K M Byrne, G L Dennis, A Clark, G Bourk and Councillor G F van Beek In Attendance: His Worship the Mayor A A Bonne, S O’Sullivan (Chief Executive), B Dempsey (Acting General Manager Planning and Infrastructure), T Chapman (Debt Management/Māori Land Rating Officer), D Andrews (Team Leader Rates and Revenue) and S French (Governance Support Advisor) Visitors: K Boreham (Bay of Plenty Regional Council Communications Advisor), V Robertshaw, A Meredith, J Watson, C Murphy and P Trevor Apologies: E Harvey

1. APOLOGIES

RESOLVED:

THAT the Rangitāiki Community Board accept the apology from Board Member E Harvey.

Van Beek/Dennis CARRIED

2. CONFLICT OF INTEREST

No conflicts of interest were recorded.

3. PUBLIC FORUM

Refer to page 5 of the agenda.

Attendance: His Worship the Mayor entered the meeting at 5:38 pm.

3.1. Neighbourhood Support

Local resident Ms Robertshaw advised she had started a Neighbourhood Support Group in Edgecumbe and that their goal was to have 80% coverage of the town. She believed many residents were not yet cognizant of the Neighbourhood Support model and she added that the group had started a database that could be a valuable tool for emergency services if required.

6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 13 February 2019 (Cont.)

Ms Robertshaw reported the group currently had two co-ordinators, that there was still a large area to canvas and she encouraged Members to spread the word to help get local residents on board. She said the direct approach (door knocking) had been successful in one area however, responses were lacking from a leaflet drop. Once the group was initially established they would look to move out to other areas.

Members made a number of suggestions to Ms Robertshaw to help advertise the group.

Attendance: Ms Robershaw left the meeting, and T Chapman and D Andrews entered the meeting at 5:41 pm.

3.2. Awakaponga Public Hall Committee

Refer also to pages 5a-e of the table items.

Chairperson of the Awakaponga Public Hall Board, Ms Murphy, reported that work had started on the hall floor replacement. She reported that the Board had been successful receiving a grant from the Whakatāne District Mayoral Disaster Trust Fund this funding, along with the insurance claim, would enable the floor repairs to be completed.

Ms Murphy advised they were seeking a grant of $3,000 to pay for drainage pipes, polyurethane for the vapour barrier and for sand compacting. She noted that the community had acquired and organised transportation of the sand, and that the community would be assisting with the labour to place the sand.

In response to a query regarding the hall roofing Ms Murphy explained there were a number of aspects that required significant maintenance, including major problems with the hall roof, and that their Board would continue to fundraise for this maintenance. She added it was a great hall and its restoration would benefit the local community. It was noted that the hall was a strong asset for the Matatā community also.

Attendance: Ms Murphy and Ms Watson left the meeting at 5:51 pm.

3.3. Hospice Eastern Bay of Plenty

Sunshine and a Plate Event Co-ordinator, Ms Meredith, explained to members the role of Hospice, the extensive area covered and advised of the high operating costs. She said the festival commenced this week and that they hoped to raise $70,000.

Hospice wanted to include fundraising events that encompassed the wider regions of the Eastern Bay and Ms Meredith said that in so doing, it would enable the opportunity for locals to be involved. She added it would also show case the Eastern Bay area.

Ms Meredith reported Hospice wanted to engage with their supporters in an exciting way and that both the Black and White Ball and the Whisky and Craft Beer Night were being hosted in the Rangitāiki ward. She said that transportation had been organised to encourage attendance from residents from all regions.

In response to a query regarding the current sales for the ball, Ms Meredith said they were not yet at 50% however, it was usual for sales to increase closer to the event. She noted that the local media had been supportive with advertising.

Attendance: Ms Meredith left the meeting at 5:58 pm.

7 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 13 February 2019 (Cont.)

4. RECOVERY

4.1. K Boreham – Bay of Plenty Regional Council Update

Refer to pages 6-7 of the agenda.

Concern was raised regarding significant seepage through the stop bank at the rear of 53 College Road, Edgecumbe. It was reported the leak could be a threat to the senior citizen units at this location and it was requested Bay of Plenty Regional Council review and provide an update.

In response to a query about the processes, actions and timeframe of the Reids Canal works, Mr Trevor informed Members that a proposal was being presented to the Bay of Plenty Regional Council on 13 February 2019 and until this had been approved, works could not commence. It was requested an update be provided to the Board.

RESOLVED:

THAT the Bay of Plenty Council Update Report be received.

Clark/Byrne CARRIED

4.2. Bay of Plenty Regional Council Edgecumbe Peer Liaison Group future

Refer to page 8 of the agenda.

The time, effort and work achieved by the Peer Liaison Group members was acknowledged.

The purpose of the Group was explained and Mr Trevor gave an overview of the talents and skillsets that both he and Mr Tahu bought to the table. He reported that feedback was great in both directions and that the Bay of Plenty Regional Council staff had been professional, honest and had done their absolute best with the knowledge and information they had.

In regards to further work required, Mr Trevor advised progress on the Rata Avenue intersection would occur once all repairs had been completed and that some design issues still needed to be addressed regarding the block wall area behind the College Road homes. He said both Mr Tahu and himself, believed the design work regarding Reids Canal was well planned, they were confident it was the practical option and acknowledged there was still a significant amount of engineering work to be done.

In response to a query if Mr Trevor felt he wanted to continue in the role, he replied that he had full confidence in Mr Townsend and believed it was time to step back. A discussion ensued and it was suggested for continued transparency Mr Trevor continue in the role.

RESOLVED:

1. THAT the Board supports the continuation of Mr P Trevor in role within the Peer Liaison Group to oversee outstanding projects; and 2. THAT the Board acknowledges the work carried out by Mr D Tahu and that he be released from his role within the Peer Liaison Group.

Dennis/Bourke CARRIED

8 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 13 February 2019 (Cont.)

Attendance: Mr Trevor left the meeting at 6:27 pm.

5. PRESENTATION

Refer to page 9 of the agenda and to pages 9a-f of the tabled items.

Ms Andrews reminded Members that the Council website contained useful information about water rates and she offered to be contacted directly to help answer further queries. She then distributed an informative handout to all.

Ms Andrews clarified that in October 2016, the Edgecumbe meter installation project started and property owners/residents would be moved from a fixed water charge to being billed on actual water used. She said that due to the Edgecumbe flood, project timelines were extended by a year, which meant the first invoices were issued in December 2018.

Referring to the tabled chart of ten randomly selected properties, Ms Andrews explained that there were definite opportunities for savings in water billing on a metered system. She advised on the importance to educate people how to save water and gave the following examples:

Read the meter at night and again in the morning. If the reading was large, this could be an indication of a water leak. A continuously flushing toilet could use 10-40 litres of water per hour and a dripping faucet or showerhead 2-4 litres per hour.

Mr Chapman gave an overview on process for a rates remission when a water leak had occurred.

In response to a suggestion about the possibility of one meter read and one estimated read annually (to help reduce administration costs), it was noted that this had the disadvantage of late detection for water leaks and conserving water was an explicit outcome to achieve.

Attendance: Ms Andrews and Mr Chapman left the meeting at 6:44 pm.

6. CONFIRMATION OF MINUTES

Refer to pages 10-15 of the agenda.

RESOLVED:

THAT the minutes of the Rangitāiki Community Board meeting held on Wednesday, 21 November 2018 be confirmed as a true and correct record.

Bourke/van Beek CARRIED

7. REPORTS

7.1. Rangitāiki Community Board Activity Report to December 2018

Refer to pages 16-27 of the agenda.

The following points were noted:

9 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 13 February 2019 (Cont.)

Te Teko War Memorial signage was incorrect. It was requested that Council investigate if trees cut from the berm could remain on the berm for the community to utilise for firewood. It was noted that other Councils in New Zealand did allow this option. A discussion ensued regarding the lack of BBQ and shade facilities within Matatā and Thornton parks. It was noted that a number of existing facilities had been funded with support from Trusts and grants. The Board discussed submitting to the Annual Plan for two BBQs at Thornton and two at Matatā. An update was requested regarding the intersection redesign proposed for SH2 – Arawa Street Matatā and regarding why the Matata 48-hour capacity reservoirs ran out of water this summer. It was reiterated the Board were disappointed community consultation did not occur for the Matatā Beach Carpark upgrade, however positive comments had been received since the fence height had been lowered. It was queried if Council would look to reinstate a custodian position at Pikowai Camping Ground. The Whakatāne Kia Mua team were acknowledged for their lead in the mural project and it was reported that positive comments had been received for the mural celebrating mana wahine and the kuia of Matatā.

RESOLVED:

1. THAT the Rangitāiki Community Board Activity Report to December 2018 be received. 2. THAT the Board prepare a submission to Council that BBQ and shade facilities for Matatā and Thornton be included in the Annual Plan.

Stevenson/Clark CARRIED

7.2. NZ Community Board Conference

Refer to pages 28-31 of the agenda.

RESOLVED:

1. THAT the NZ Community Board Conference report be received; and

2. THAT Board Member C Stevenson represent the Rangitāiki Community Board at the NZ Community Board Conference at New Plymouth from 11-13 April 2019.

Van Beek/Byrne CARRIED

7.3. Request for Funding – Three Applications

Refer to pages 32-68 of the agenda.

RESOLVED:

1. THAT the Request for Funding – Three Applications report be received; and 2. THAT $3000 be allocated from the Rangitāiki Community Board Discretionary Fund to the Awakaponga Public Hall Board to assist with costs for hall repairs; namely drainage piping, polyurethane for the vapour barrier and for sand compacting.

10 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 13 February 2019 (Cont.)

Dennis/Byrne CARRIED

RESOLVED:

THAT $2500 be allocated from the Rangitāiki Community Board Discretionary Fund to the Hospice Eastern Bay of Plenty towards the cost of Sunshine on a Plate Black and White ball.

Stevenson/Dennis CARRIED

RESOLVED:

THAT $850 be allocated from the Rangitāiki Community Board Discretionary Fund to the Edgecumbe College to assist with the cost of running the Coast to College event on 30 March 2019.

Van Beek/Clark CARRIED

8. MEMBERS REPORTS

8.1. Chairperson’s Report –September 2018

Refer to pages 69–73 of the agenda.

Members were advised that the Combined Community Board meeting would be held on Monday, 18 March 2019 at the Council Chambers, Civic Centre, Whakatāne, commencing at 4:00 pm.

RESOLVED:

1. THAT the Chairpersons report be received; and 2. THAT the Rangitāiki Community Board Self Evaluation and Planning meeting be held at the Edgecumbe Cosmopolitan Club on Thursday, 21 March 2019, commencing at 6:00 pm; and 3. THAT a subgroup consisting of Members A Clark and K Byrne be formed to plan, organise the Board’s Volunteer Recognition initiative and report progress to the Board; and 4. THAT up to $2000 be set aside in the Rangitāiki Community Board Discretionary Fund to cover the costs associated with the Board.

Stevenson/Bourke CARRIED

9. MINUTES OF OTHER ORGANISATIONS

9.1. Matatā Resident’s Association – October and December 2018

Refer to page 74-75 of the agenda.

RESOLVED:

THAT the minutes of the Matatā Resident’s Association meetings held on 9 October 2018 and on the 11 December 2018 be received.

11 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 13 February 2019 (Cont.)

Van Beek/Dennis CARRIED

THE MEETING FINISHED AT 8:03 PM

Confirmed this day of

CHAIRPERSON

12 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7 Reports

7 Reports 7.1 Rangitāiki Community Board Activity Report to 28 February 2019

Subject: ACTIVITY REPORT TO 28 FEBRUARY 2019 To: RANGITĀIKI COMMUNITY BOARD Meeting Date: WEDNESDAY, 27 MARCH 2019 Written by: TOWN REGENERATION PROGRAMME MANAGER

File Reference: A1487651

1. REASON FOR THE REPORT

The report provides the Community Board with an update on a number of projects and activities delivered within the Rangitāiki area during January and February 2019.

Three Waters Solid Waste Lifelong Learning Recreational Services Reserves and Open Spaces Buildings and Facilities Strategy and Community Development Visitor Economy/Tourism

2. THREE WATERS

2.1. Integrated Wastewater Project

In the absence of any traction on funding of a reticulated wastewater solution for Matatā, we have initiated a project reset to:

a. Double check that no emerging or new wastewater technologies have become available that represent a better investment outcome; b. Reconfirm that the strategic, centralised concept reflected by the integrated wastewater option remains the best option; c. Ensure that the consenting and cultural risks associated with integrating a new Matatā wastewater scheme with Edgecumbe and Whakatāne are tested with the community; d. Ensure that the project continues to have widespread stakeholder support; e. Investigate alternative delivery arrangements such as sequential staging; f. Update the Indicative Business Case.

13 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.1 Rangitāiki Community Board Activity Report to 28 February 2019 (Cont.)

The scope of the reset also includes working collaboratively with BOPRC staff on the future zoning of Matatā as part of the review of the On-Site Effluent Treatment Regional Plan (OSETRP). A Matatā Maintenance Zone is proposed to be included in the revised OSETRP. The challenge to the working group is to develop a balanced set of rules specific to Matatā that recognise:

a. Existing ongoing high public health risk to residents and visitors; b. Existing ongoing environmental contamination; c. That the nature of the ground and the high ground water table make on-site effluent disposal within the township problematic and unsustainable; d. The low socio-economic status of the community; and e. That community reticulation of wastewater is the only viable, long-term solution.

A desired output from this work is a range of affordable interim transitional arrangements that will achieve some immediate community public health and environmental improvements.

A separate report on this project will be provided to Council in May.

3. SOLID WASTE

3.1. Solid Waste Overview

4,254 tonnes of solid waste was collected in January 2019 (2,529 tonnes) and February 2019 (1,725 tonnes) through kerbside collections, street litter bin lifts, private contractor deliveries and public deposits at the waste transfer station.

The chart below shows the solid waste fractions for the 2018/19 financial year to date. The previous year is also provided for comparison.

14 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.1 Rangitāiki Community Board Activity Report to 28 February 2019 (Cont.)

3.2. Subsidised Home Composting Scheme

Preparations are underway for the subsidised home composting scheme which commence on Tuesday, 26 March 2019. The units will be available on Tuesday mornings and Wednesday afternoons at the Civic Centre, and also at Murupara Service Centre.

A number of composting programmes are being undertaken, including staff working with Para Kore to organise a community composting day on 9 March 2019; Envirohub organising the Sustainable Backyards Campaign during March 2019; and Community Resources Whakatāne organising composting workshops in March/April 2019.

This project is being funded from Ministry for the Environment (MfE) Waste Levy Fund reserves.

4. LIFELONG LEARNING

4.1. Edgecumbe Library (Te Tari Āwhina)

A volunteer recruitment campaign is currently underway to extend the current opening hours (Monday to Friday, 2pm to 4pm) at the Edgecumbe Library.

5. RECREATIONAL SERVICES

5.1. Edgecumbe Community Pool

The Council’s LTP has allocated $20,000 as a grant to offset the operating costs of the Edgecumbe College pool. Staff are working with the school management, members of the Rangitāiki Community Board and members of the Edgecumbe Collective to review the current season and agree on improvements for the 2019/20 summer season. The facility closes on 12 April 2019.

6. RESERVES AND OPEN SPACES

6.1. Edgecumbe Reserves Concept Plans

In collaboration with the Edgecumbe Collective Group, the Council has developed concept plans for improvements to four reserves in the Edgecumbe town, including Riverslea, Bill Orr, Puriri Crescent and the Edgecumbe domain. Staff will assist the group in developing implementation plans and identify potential sources of external funding.

6.2. Matatā Beach Carpark Upgrade

Following feedback from the community, the fence height along the seaward side of the carpark has been lowered so the view from a parked car is not obstructed. The community has also requested that the carpark extend into adjacent Department of Conservation land. DOC has indicated that it would approve reinstating the car park on their land. A meeting between the Council, DOC staff and community representatives will be scheduled.

7. BUILDINGS AND FACILITIES

7.1. Awakeri Scout Hall

The resource consent has been prepared to facilitate the placement of the Awakeri Scout Den on the Awakeri Primary School site. The Council is now awaiting responses from Ministry of Education and Ministry of Transport.

15 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.1 Rangitāiki Community Board Activity Report to 28 February 2019 (Cont.)

7.2. Dunderdale Park

The Eastern Bay Energy Trust approved a funding application made by the Council, in conjunction with the Te Teko Rugby and Sports Club, for the installation of a new electronic scoreboard at Dunderdale Park. The installation is due to be completed in March/April 2019.

7.3. Te Teko War Memorial Hall

A new Te Teko War Memorial Hall sign is being installed and the existing wooden flagstaff at the front of the hall is scheduled for replacement.

7.4. Edgecumbe War Memorial Hall

A failure in the hall’s guttering and rain head system resulted in the penetration of water into the main lounge area. The improvement of the guttering and rain head system will be part of the ongoing renewals for the hall.

As part of the current work programme, the hall exterior has been cleaned and upgrades to the lounge floor, remodelling the kitchenette, upgrading light fittings and general painting undertaken.

7.5. Awakaponga Hall

The Awakaponga Hall Control Board was successful in its application for funds from the Mayoral Flood Relief Fund. This has allowed the Control Board to complete the replacement of the old floor with H3.2 product. Work on the floor replacement commenced at the end of January.

The Control Board is currently building up the subfloor area, to prevent the ponding that has occurred during previous flooding events. The raising of the ground level and inclusion of polythene sheeting as a vapour barrier will resolve the previous dampness issues.

8. STRATEGY AND COMMUNITY DEVELOPMENT

8.1. Annual Plan 2019/20

The Policy and Finance teams in particular have been concentrating on the development of the Annual Plan, with discussions to date indicating that a number of external challenges and opportunities will change the budget forecasts for 2019/20. While the forecasts for 2019/20 are higher than signalled in the LTP, the Draft Annual Plan shows a pro-active Council stance which aims to take advantage of some key opportunities for the community.

16 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.1 Rangitāiki Community Board Activity Report to 28 February 2019 (Cont.)

To keep the Committee informed of timeframes, key dates are outlined in the table below. Council will be approving a Consultation Document on 21 March 2019, to provide the basis for engagement with the community on the significant changes.

Council approve proposed budget and consultation document 21 March

Consultation 25 March - 29 April

Deliberations 22 and 23 May

Council adopts Annual Plan 2019/20 and sets rates 27 June

8.2. Climate Change Project

A set of draft Climate Change Principles are being developed for Council’s consideration, based on input from the Councillors in late-February 2019. These principles are based on the Local Government New Zealand Leader’s Climate Change Declaration, which the Council signed in 2017. The intention is for a set of draft Climate Change Principles to be adopted by the Council, to inform decision-making and community engagement and consultation on climate change.

Auditors from CEMARS will be on site on 2 and 3 April 2019 to verify Council’s carbon emission data, which will feed into organisational carbon emission reduction targets for consideration by Council at a future meeting.

Council has been working with EnviroHub to support Sustainable Backyards 2019, a month-long sustainability event, which has the theme of Climate Change. A range of talks, workshops and other events are taking place across the District, with a pop-up hub situated in Wharaurangi. The full calendar of events across the Bay of Plenty can be accessed at this link.

9. VISITOR ECONOMY/TOURISM

9.1. Key Events

Staff are in the middle of 2018/19 event season, with a great line up still to come.

The Local Wild Food Festival took place on 2 February 2019 and from all accounts, was a great success. Approximately 2000 people attended the event, with huge engagement by local children entering the challenge. There has been very positive feedback from participants, stallholders, demonstrators and the public.

Air Chatham’s Sunshine and a Plate has just finished and although it was affected slightly by bad weather, most events have gone on as planned.

Oxfam Trailwalker (March 2019) has 262 teams entered to-date, which includes 103 international participants. iFAST Corporation from Singapore has sponsored 12 staff teams and support crew to attend the event. The event organisers have been working collaboratively with Ngāi Taiwhakaea and the first checkpoint will be held at the hapū’s Marae. The hapū is also supporting the start line in Edgecumbe. Two council teams will be tackling the 50km event.

17 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.1 Rangitāiki Community Board Activity Report to 28 February 2019 (Cont.)

A new pre-season junior rugby event takes place in Whakatāne on April 13 and 14. The event is run by Global Games and the Bay of Plenty Rugby Union and is sponsored by Council. The event will be attended by 2 junior teams from France, which will stay at a marae in Te Teko for 5 days. The total number of visitors from France, including supporters, will be approximately 80. Staff are working on an itinerary to showcase the district during their stay.

Other upcoming events include the Port Ōhope General Store Stand Up Paddleboard Festival (9 March), Sun to Surf Half Marathon (6 April), Classics at Ōhope (13 April) and the revitalised Monty’s Revenge (13 April).

10. MEMBERS ENQUIRIES

10.1. Resource Consent

The Nest on Matai applied for resource consent (land use) to establish an early childhood centre at 1 Matai Street, Edgecumbe. The application sought approval for up to 32 children and 8 staff in a new specifically designed building. The application included information in relation to traffic, noise and amenity effects. Additional information was provided following a request for further information in relation to potential noise and traffic effects and their management. Written approval was provided from the two immediately adjacent landowners.

A decision was made under sections 95A to 95E of the Resource Management Act 1991 not to notify the application on the following basis:

Public notification was not requested and was not required as the adverse effects on the environment were concluded to be less than minor. In particular, the noise standards for the Residential Zone would be complied with, through the site design, an acoustic fence, materials used and operation in accordance with a site management plan. It was noted that early childhood centres of up to 10 children were permitted in the zone. Traffic to and from the site would be spread out over a period of hours and parking was provided on the site to accommodate drop offs and collection, as well as for staff. Limited notification was not required as the adverse effects were concluded to be less than minor. The immediately adjacent landowners had provided their written approval.

There were concluded to be no special circumstances which would require public notification.

Therefore, the decision was confirmed that there was no requirement for public or limited notification and that no further written approvals were required.

RECOMMENDATION:

THAT the Rangitāiki Community Board Activity Report to 28 February 2019 be received.

Report Authorisation

Report writer: Barbara Dempsey Town Regeneration Programme Manager

Final Approval: Julie Gardyne General Manager Strategy and Economic Development

18 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2 Request for Funding – Whakatāne Golf Club

7.2 Request for Funding – Whakatāne Golf Club

Subject: REQUEST FOR FUNDING – WHAKATĀNE GOLF CLUB To: RANGITAIKI COMMUNITY BOARD Meeting Date: WEDNESDAY, 27 MARCH 2019 Written by: GOVERNANCE SUPPORT ADVISOR

File Reference: A1488097

1. REASON FOR THE REPORT

An application has been received seeking funding from the Rangitāiki Community Board Discretionary Fund. The application is attached to this report and the applicant has been advised of their option to attend the public forum at the commencement of the meeting.

2. DISCUSSION

The criteria for the Community Board Discretionary Fund are:

No retrospective funding applications will be considered. Supporting documentation on costs is required to justify the amount sought. The project must be held within the community board area you are seeking funding from. The Community Board has the option to collaborate with other Boards in the joint funding of major projects. Grants of up to $1,000 may be considered to support groups attending international or national events. Boards generally lean towards funding an annual or biannual event once, but reserves the right to consider each one on a case by case basis. A “guarantee against loss” may be offered to support an event that may require either seeding or back up finance – this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss. If successful, applicants will be required to use the Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made. A declaration of expenditure and project report is required once the project has been completed. Funds not uplifted within six months from allocation date will lapse.

2.1. Whakatāne Golf Club

The Whakatāne Golf Club has been a target for break-ins over recent years. They are seeking a grant of $1550.00 to improve security of their Greenkeepers Implements Shed. A modern camera system has been installed however the Club wish to further increase security by installing steel mesh over the windows as a further deterrent.

Grants approved by the Board over the previous three years are as follows:

19 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club

$1,329.00 – 2018 Conference Costs

3. ASSESSMENT OF SIGNIFICANCE

The decisions and matters of this report are assessed to be of low significance, in accordance with Council’s Significance and Engagement Policy.

4. FINANCIAL

The current balance of the Rangitāiki Community Board Discretionary Fund is approximately $4358.00.

5. CONCLUSION

Members now need to consider whether to support the applications and if so, the amount of that support.

RECOMMENDATIONS:

1. THAT the Request for Funding – Whakatāne Golf Club report be received; and 2. THAT $______be allocated from the Rangitāiki Community Board Discretionary Fund to the Whakatāne Golf Club to improve security of their Greenkeepers Implements Shed; namely by installation of steel mesh over the windows.

Attached to this report:

Application for Funding – Whakatāne Golf Club

Report Authorisation

Report writer: Susan French Governance Support Advisor Final Approval: Julie Gardyne General Manager Strategy and Economic Development

7.2.1 Application for Funding - Whakatāne Golf Club

20 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

11/40,7,1"". WHAKATANE ,..•••"`""%....,,9 District Council Discretionary Funds

Application Form − Organisation

All sections must be completed and supporting material attached to the back of the form (see section 8 Checklist). COUNCIL More information can be found on our website www.whakatane.govt.nz or by contacting Janie Storey or Susan French CT (Governance Support Advisors) on (07) 306 0500. FILE: REG. No Completed applications must be sent to: Chief Executive Whakatane District Council 1Z MAR 2019 Private Bag 1002 ACTIONED DATE Whakatane 3158 1

WHICH COMMUNITY BOARD ARE YOU APPLYING TO?

For each project or service you may apply to ONE ofthe following discretionary funds only:

Rangitaiki Community Board Taneatua Community Board

Murupara Community Board nWhakatane−Ohope Community Board

HELPFUL INFORMATION BEFORE FILLING OUT THE FORM

• No retrospective funding applications will be considered

• Supporting documentation on how you calculated your costs is required to justify the amount sought

• Applications will be considered at the next appropriate Community Board meeting

• The project must be held within the community board area you are seeking funding for

• The Community Board has the option to collaborate with other Boards in the joint funding of major projects

• Grants of up to $1,000 may be considered to support groups attending international or national events

• Boards generally lean towards funding an annual or biannual event once, but reserve the right to consider each one on a case by case basis

• A "guarantee against loss" may be offered to support an event that may require either seeding or back up finance following if — this is to give you confidence that funds up to the value offered will be available the event it runs at a loss

• Applicants will be invited to attend the Public Forum at the commencement of the Board meeting the application will be considered at to provide a brief overview of the application. You will be notified of the time and date prior to the meeting.

• If successful, applicants will be required to use the relevant Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made

• A declaration of expenditure and project report is required once the project has been completed

• Funds not uplifted within six months from the allocation date will lapse

• Applications are accepted throughout the year subject to funding availability

A463034

21 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

WHAKATANE District Council Discretionary Funds

CONTACT DETAILS

\13.1,..1,01(cks)teale.„, Gt:fi. cuo 1.1 Name of your organisation:

Phone: −−3011.−7 Fax: 30go \i1/45V1oReck−etneo\ 91− cktio a 14.77 Email: a−) Website: di1C3ACACILneS3DW \ (lbAxr e Can tAlLa1A)−−− − ( CW\ Postal address for correspondence: p. 0 0 X aC) 010„VoSan e, "− 15g 1.2 Name of principal contact: CA13 6 i\ PA− 1−Pree−− Position held in group: i 1 Cr:NnYr1 I−1 anacAery) Phone (day): −5 Fax:

Mobile: calga−753 Email:

1.3 Name of secondary contact: . ,−−−−−

Position held in group: /IQ\ en+ COvn an eyn rn Phone (day): 02\ .7a372.77 Fax: Mobile: ik−− Email: '\ \ob3e4r1 C

2 ABOUT YOUR ORGANISATION

2.1 How long has your organisation been operating?

2.2 What are your group's main objectives and activities?

SPC1Z)V−f'CAOWT\_' CD ex)s).\−t irrye_xv i2 k Crcx− 60. a w 4− .−IcLxx•\ ,4) t..93e2dn S •

Cul Mt 0 \ .O 2.3 Is your group GST registered? No Yes Yes, GST No*: / Ill 38'

A463034

22 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

‘01_−,14" WHAKATANE District Council Discretionary Funds

3 ABOUT YOUR FUNDING REQUEST

3.1 Please provide a title for the project, service, event proposal for which you are seeking funding (approx 8 words): ‘4−e_eves5 ‘,.,tArvexneA− Secu_c, −4

Give a brief description of the project, service, event proposal for which you are seeking funding (if you have a separate 3.2 project plan or require more space, please list the key points here and attach a full description of your proposal to the back of this form): \ANvkkoAC4.•ne, GoW C−V,(10.,Incral Man \a64−..kko.,4D koz_−32O,cc)cdo\ \ecy2A1− 4*.3i.c\riOt ci,f)AQA− ALe− QJ ceOlcsa.,−11‘2ZR−Aern, QS"' botp, eisv−4−) 51−3\−€4,r).(cs1;4‘<−A),−Qedk\ izQ_k.Oe_r'nrs−en2)2c. rrice.1•2−r) AN a_ tavene03− cu,c (Nctx−−\− 3.3 How long does the project, service or proposal run? Starts: IYA\o' op;A\ Finishes: Ongoing: El e)riA

3.4 Funding Description — tick the appropriate boxes

Provision of seeding funding for a community event

Support for a Community Project

El Purchase of works of art for public reserves El Project associated with youth or the elderly

Facility development or upgrade − including property owned by community organisations El Pride and beautification project within the community El Board generated project, event or initiative El Promotion and advertising El Attendance at National or International Competition

A463034

23 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

(N`DYQ−−, 0.)44cia.,k.\−, r−Ife___A ccow cADkincAouir−3 u:SLA 4eQX aux− r 'fr_eoto32._ ocm VQ−eP2−c 1!5 40.X<\.(N. r7:02:sorm Syr\ 71,1‘ OA kovr>e_ cThvQ.X1

24 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

WHAKATikNE District Council Discretionary Funds

4 MEASURING THE SUCCESS YOUR PROJECT, SERVICE OR EVENT PROPOSAL

Show how will that project, service or event proposal is successful by outlining the benefits to the 4.1 us you measure your community W1/4−)a,\,(4 ozicr aut)0 CcA1/4.kooSe_− 1002_−ALCL on\ (A.VeLcA Gps−se_ :n \ OP, N‘ F− otc6−− L 1−cAQ1.dkAani Wras4e3, −`12),AAr−3 A ecriN coWleA −W•Q−:\\−eIT13,N)D:xo e_ caubea −kV\ ^,‘( cSreu,ctz,oce,..__C_Activy;−k−Cm−ncn−−1−)i.cAn16_kctkk 4nc.La. wags −Vo coriAr_f−Ne__ cali)OAA ri−IpcnN −442_ u,lo ontL.Lokeec −We 4.2 Which of the following of the Council's Community Outcomes applies? — tick the appropriate boxes

Effective Leadership − Striving for our Future Wellbeing

El Community Needs — A caring community El Quality Services — Excellent Value for Money

Valuing our Environment − Sustaining for future generations

El Reliable and Affordable Infrastructure — Meeting current and future needs El Sustainable Economic Development — Working in partnership

What will happen to the project if: this funding application is unsuccessful 4.3 • or, • only a portion of the funds are received or, • a guarantee against loss is provided rather than a grant? FTThe project will proceed as outlined The project will be delayed El (please specify expected length of delay): nThe project will be downgraded El The project will be prevented from being carried out

A463034

25 .. plcto o udn hktn ofCu (Cont.) Club Golf Whakatāne - Funding for Application 7.2.1 AGENDA - Board Community Rangitāiki COUNCIL DISTRICT WHAKATĀNE

WHAKATANE Discretionary Funds District Council Application Form

FINANCIAL DETAILS OF YOUR PROJECT, SERVICE OR PROPOSAL

Note: All figures to include GST (if any).

Please provide a breakdown of the budget for the project, service or proposal for which you are seeking assistance:

PROJECT COSTS PROJECT INCOME

Description of cost* Amount Income source Amount

Salaries / organisation's contribution Obilko $ 550 cDO> wages tfa— —

Postage / telephone / administration Fundraising

Advertising / promotion Donations / sponsorship

Professional fees Entry fees

Travel costs Value of donated material

Project materials Other Grants applied for (please specify):

Labour cost

Venue / equipment hire

Other costs (please specify):

Other income (please specify): ENSA,2 AC 2019 MARCH 27 WEDNESDAY,

−10 TOTAL ESTIMATED COST (a) $ 0 CD TOTAL INCOME (b) $ 55O−co

TOTAL FUNDING SHORT FALL (i.e. 'a' minus 'b') (0155D— cD0

A463034 26 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

WHAKATANE Discretionary Funds District Council Application Form

6 OTHER COUNCIL FUNDING

Note: All figures to include GST (if any).

and/or What funding assistance has your group/organisation applied for received from the Council over the past 3 years — either by way of a grant or "in kind" support:

Year Amount received Purpose

t−ncl aol g − oo −

We the undersigned do solemnly and sincerely declare and acknowledge that:

• The details we have given in all sections of this application are true and correct to the best of our knowledge.

• We have the authority to commit our group to this application.

• All information contained in this application is subject to the Local Government Official Information and

Meetings Act 1987, and will be included in a publicly available agenda.

• The Council may collect from third parties any information it deems necessary about the applicant or the application.

Name:

Position held in group:

Signature:

Date: 201q − Name: L C 0 /Z V

held Position in i/1−4 group: etaJ2 cotu, c Signature: •

Date:

A463034

27 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

3/11/2019 Gmail − Fwd: security mesh

M G ail Whakatane Golf Club

Fwd: security mesh 1 message

L ee Mon, Mar 11, 2019 at 9:29 AM To: Whakatane Golf Club

Tukai Ellis Course Manager Whakatane Golf Club +64275199110

Forwarded message From: Date: Mon, 11 Mar 2019, 7:24 AM Subject: security mesh To:

Morning Tukai

The cost for your security mesh and angle iron is 1550.00 plus gst

Thanks

Simon Tobin

Workshop Manager

East Bay Engineering

19 Mill Road

Whakatane

Phone: 07 308 9797

https://mail.google.com/mail/u/0?ik=3afd6d6550&view=pt&search=all&permthid=thread−f%3A1627651852642255572&simpl=msg−f%3A1627651... 1/1

28 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

Funds WHAKATAN E Discretionary "b".#•"'•−.9 District Council Application Form

Please complete the following checklist to ensure you have completed the application process and attached all necessary information:

All sections of this form have been completed

qRead the funding description and ticked the appropriate category nYou have attached a bank generated deposit slip verifying your bank account details

You have attached a separate copy of your project plan where one has been developed

You have attached quotes for expenses for your project, service or event proposal where these have been obtained r−i i You have attached a copy of your latest audited accounts or balance sheet or, if you are a new group, a Jstatement of estimated income and expenditure for your first year nThe declaration form has been signed by two members of your organisation that have the authority to do so

You have made a copy of this application for your future reference

A463034

29 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

Whakatane Golf Club Inc. Statement of Financial Performance For the Year Ended 31 August 2018 Note 2018 2017

Revenue Fees, subscriptions and other receipts from members: Subscription Income 246,428 206,018 Pay for Play 7,203 6,969 Machinery Levy 7,605 253,631 220,592 20% to Club 6,166 6,986 9 Hole Ladies −156 1,101 BOP Open 5,762 1,928 Mens Competitions 3,943 1,791 Mens Masters 3,682 3,122 National Foursomes 2,510 0 Social Days & Tournaments 10,190 6,903 Sponsorship 10,044 6,622 Thursday Mens 3,301 2,961 Town & Country Classic 3,765 6,363 Twilight 2,568 4,160 Veterans Golf 4,009 2,697 Womens Competitions 1,815 3,502 57,599 48,136 Bar 95,226 89,802 Donations 2,883 96,361 Firewood Sales 6,053 6,026 Raffles 43 Sundry Income 97 317 104,259 192,549 Fees from non−members: Green Fees 35,407 39,533

Revenue from providing goods or services: Rental − Grazing Land 8,261 15,000 Rental − Lockers 22 340 Rental − Trundler & Cart Sheds 3,457 13,406 Houses 18,259 17,394 Camp Fees 7,087 5,666 Building Hire 3,698 2,413 40,784 54,219

Donations, fundraising and other similar revenue: Grant − Eastern Bay Energy Trust 21,771 Grant − Lion Foundation 15,000 10,000 Grant − Pub Charity 10,000 15,000 41,771 Total Revenue 506,680 596,800

This Report is to be read in conjunction with the Notes to the Performance Report and the accompanying Audit Report.

Page 5

30 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

Whakatane Golf Club Inc. Statement of Financial Performance For the Year Ended 31 August 2018 Note 2018 2017

Expenses Volunteer and employee related payments: ACC Levies 1,414 1,171 Bar Wages 17,854 15,600 Employer Kiwisaver Contribution 4,162 3,649 Kiwisaver Tax 625 999 Wages 156,583 137,352 180,638 158,771 Cost related to providing goods and services: Operating Expenses Advertising & Marketing 10,832 9,074 Cleaning & Laundry 13,354 10,532 Computer Expenses 17,473 7,514 Course Expenses 25,012 27,655 16,995 19,743 Electricity − Buildings Electricity Course 9,169 10,336 Engraving & Prizegiving Costs 1,104 1,174 Fees & Permits 3,986 3,864 Fuel & Oil 13,131 10,807 Gas− Hot Water 2,022 1,534 General Expenses 2,109 2,387 8,733 8,511 Golf Association Levies − BOP Golf Hole in One 150 602 Junior Golf 113 70 Insurance 18,090 15,724 NZ Golf Association Levies 13,036 12,889 673 1,042 Pennants − Travel & Expenses Protective Clothing & Uniforms 1,588 615 Rates 11,181 14,636 1,712 1,720 Rates − Rental Security Expenses 2,761 4,090 Staff Expenses 1,007 1,375 Travel Expenses 1,507 2,302 Bar R & M Equipment 7,175 1,941 Bar Sundry 3,576 3,371 Bar Supplies 44,920 40,902 231,409 214,410 Repairs 8. Maintenance Repairs & Maintenance Buildings 12,076 45,212 Employee & Rental Houses 422 3,150 Machinery 7,544 9,413 Course Maintenance 3,372 2,770 Irrigation Expenses 23,414 60,545

This Report is to be read in conjunction with the Notes to the Performance Report and the accompanying Audit Report.

Page 6

31 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

Whakatane Golf Club Inc. Statement of Financial Performance For the Year Ended 31 August 2018 Note 2018 2017

Expenses (cont'd) Administration Audit Fee 2,250 1,150 Consultants Fee 3,000 Printing & Stationery 5,074 5,480 Telephone & Tolls 5,879 5,845 13,203 15,475 Finance Expenses Interest & Bank Charges 15,553 22,613 4,787 8,407 Interest Paid − Loan 20,340 31,020 Other expenses: Depreciation 2 57,563 47,506 Loss on Disposal of Fixed Assets 5,834 4,118 63,397 51,624 Total Expenses 532,401 531,845 Net Surplus (Deficit) for the year (25,721) 64,955

This Report is to be read in conjunction with the Notes to the Performance Report and the accompanying Audit Report.

Page 7

32 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

Whakatane Golf Club Inc. Statement of Financial Position As at 31 August 2018 Note 2018 2017

Current Assets Cash on Hand 850 850 Accounts Receivable 7,686 4,247 8,536 5,097 Stock on Hand − Bar 4,809 5,602 Stock on Hand − Other 130 120 4,939 5,722 Total Current Assets 13,475 10,819 Non Current Assets Property, Plant & Equipment 2 1,433,697 1,838,450 Ballance Shares 350 350 Total Non Current Assets 1,434,047 1,838,800 Total Assets 1,447,522 1,849,619 Current Liabilities ANZ Bank Overdraft 4 58,930 185,421 Accounts Payable 38,840 40,539 Holiday Pay Accrual 13,740 5,556 GST Payable 874 7,928 Subscriptions Received in Advance 6 166,046 Vouchers Issued 2,699 2,730 115,083 408,220 Member Loan 5 Members Deposits 5 100,000 109,000 Cart Shed Bonds 5 38,750 38,250 138,750 147,250 Current Portion − Credit Union Central Loan 7 9,168 Total Current Liabilities 253,833 564,638

Mortgage − Credit Union Central 7 65,571 Total Non Current Liabilities 65,571 Total Liabilities 253,833 630,209 Net Assets 1,193,689 1,219,410

Accumulated Funds Opening Balance 1,219,410 1,154,455 Net Surplus/(Deficit) (25,721) 64,955

Total Accumulated Funds 8 1,193,689 1,219,410

President

This Report is to be read in conjunction with the Notes to the Performance Report and the accompanying Audit Report.

Page 8

33 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 7.2.1 Application for Funding - Whakatāne Golf Club (Cont.)

Whakatane Golf Club Inc. Notes to and forming part of the Financial Performance

For the Year Ended 31 August 2018

2 Property, Plant & Equipment

Cost Opening Purchase Sales Closing Cost & Revaluation of Assets Disposals Cost Asset class 1,370,969 342,345 1,028,624 Land − at cost Buildings & Improvements 554,963 554,963 Plant & Equipment 360,743 986 361,729 Vehicles Tractors & Mowers 355,292 355,292 Furniture & Fittings 99,058 99,058 Fairway Watering 175,492 175,492 Computer Equipment & Software 15,045 15,045 Clubhouse Equipment 85,279 17,158 68,121 3,016,841 986 359,503 2,658,324

Accumulated Depreciation Opening Current Year Depn on Sales Closing Accum. Depn Depreciation / Disposals Accum. Depn

Land Buildings & Improvements 403,433 13,874 417,307 Plant & Equipment 283,808 7,723 291,531 Vehicles Tractors & Mowers 213,074 28,443 241,517 Furniture & Fittings 80,734 1,833 82,567 Fairway Watering 126,721 3,030 129,751 Computer Equipment & Software 15,025 8 15,033 Clubhouse Equipment 55,593 2,652 11,324 46,921 1,178,388 57,563 11,324 1,224,627

Closing Carrying Amount Opening Closing Book Value Book Value Asset class Land 1,370,969 1,028,624 Buildings & Improvements 151,530 137,656 Plant & Equipment 76,935 70,198 Vehicles Tractors & Mowers 142,218 113,775 Furniture & Fittings 18,324 16,491 Fairway Watering 48,771 45,741 Computer Equipment & Software 20 12 Clubhouse Equipment 29,686 21,200 1,838,453 1,433,697

Page 12

34 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 8 Discussion Item

8 Discussion Item

1. Long Term Plan (LTP) Discussion on LTP matters that the Community would like to see advance.

- Matata Water

- Matata/Edgecumbe wastewater

- Parks and Recreation request

- Other matters

35 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 9 Members Reports

9 Members Reports 9.1 RCB Chairpersons Report – March 2019

Subject: RCB CHAIRPERSONS REPORT – MARCH 2019 To: RANGITĀIKI COMMUNITY BOARD Meeting Date: WEDNESDAY, 27 MARCH 2019 Written by: CHAIRPERSON

File Reference: A1490488

1. PURPOSE OF THIS REPORT

The purpose of this report is to create a sense of transparency of the activity the chair has undertaken between meetings that is of interest to the members.

2. MEETINGS

Monday March 11th Edgecumbe Collective Sport BOP Recreational Strategy – Edgecumbe Meeting 2018 Proposal pilot scheme.

Papa Taonga – Draft design presented. It was agreed that this design would go out for community feedback via the Collective newsletter as an attachment.

Friday March 15th Oxfam Trail walker Meet with Taiwhakaea Kaumatua and Patutaatahi (Edgecumbe) Kaumatua to discuss Powhiri for walkers at Edgecumbe War Memorial Hall on 23rd March Monday March 18th Combined Community Attended and Chaired CC Meeting. Board Meeting Agenda items discussed but strong feedback from Whakatane Chairperson and Myself about lack of rates literacy for new and existing members and urged council to do training at the start of each new triennium. Also the lack of timeframe for REAL engagement on rates and annual plan changes.

36 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 9.1 RCB Chairpersons Report – March 2019 (Cont.)

3. ACTIVITY / ENGAGEMENT

3.1. Oxfam Trail Walk 2019

I have spent a significant amount of time working with the Oxfam events team linking them with the appropriate people and assisting with the networks they need to carry out appropriate formalities.

I will be attending the briefing as a speaker also on Friday, 22 March 2019 from 2.30pm – 7.30pm.

4. ENQUIRIES / CONCERNS

4.1. Select group of Totara Street Residents Opposition to childcare centre

Totara Street residents have met to discuss their issues around the consent of Nest Childcare centre. I asked that they pen their concerns and also attend the public forum of the community board meeting.

See attachment.

4.2. CCTV Update

All but one of the cameras are up and operating. WatchU security is liaising with me on the final installation.

5. DISCUSSION

5.1. National Volunteer Week

National Volunteer Week is planned for 16 – 22 June 2019. During this week, New Zealand celebrates and recognises the vital contribution of New Zealand’s approximately 1.2 million volunteers in areas as diverse as social development, the economy and the environment. At our last meeting we formed a working group to plan and organize 2019 Volunteer Recognition week.

*Verbal Update requested from working group.

5.2. Draft Gambling Policy

The Council will be consulting on the Gambling (Class 4 Venue and Board Venue) Policy 2019, which has been reviewed as required by legislation. As part of the review, a Social Impact Assessment (SIA) was undertaken to assess the level of risk to the community from gaming machines. The SIA shows that while spending on gaming machines has increased by 15% in the past three years, the data doesn’t identify the cause. The overall risk to the community has not changed in the past five years, and therefore because Council already has a restrictive policy, Council has recommended that no changes are made to the existing policy.

6. Acknowledgements

6.1. Matata Community Gym

The following is an excerpt from an email to the RCB from D Stoneham 19/3/2019. In October 2018, the Board granted discretionary funds towards the gymnasium setup.

37 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 9.1 RCB Chairpersons Report – March 2019 (Cont.)

‘The gym so far has been a great success with lots of interest and sign ups.

We have been successful in receiving grants from other sources including the local iwi trust and we are still awaiting the replies from a few other trusts as well. With the grant we have installed free, unlimited, fibre internet mainly for the purpose of our surveillance system and we hope to be granted with the funds for commercial fans.

We thank you Rangitāiki Community Board for giving us the opportunity to get this initiative started. You have given us a chance to promote health and wellbeing through exercise and the opportunity for the community to get involved through volunteering which can lead to learning essential leadership skills especially for our youth.’

The gym is located on 16 Mair Street, Matata and is open 24/7.

Attached to this Report

Appendix 1 - Notes from informal meeting - Group from Totara Street Residents

RECOMMENDATIONS

1. THAT the Chairpersons report be received. 2. THAT the Board decide on whether or not to submit to the review of the Draft Gambling Policy (Class 4 Venue and Board Venue).

Report Authorisation

Report writer: Charelle Stevenson Rangitāiki Community Board Chairperson

38 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 9.1.1 Notes from Informal meeting – Group from Tōtara Street Residents

9.1.1 Notes from Informal meeting – Group from Tōtara Street Residents

BULLET POINTS OF INFORMAL MEETING HELD ON TOTARA STREET, EDGECUMBE 14 MARCH 2019 REGARDING NEW PROPOSED DAYCARE CENTRE “THE NEST” ON CORNER OF MATAI AND TOTARA STREETS.

33 Totara Street, Edgecumbe – concerned about the extra traffic on Totara Street. Make entrance on Matai Street. 31 Totara Street, Edgecumbe – Parking at daycare – how will this be managed? Including potentially 7 staff members’ vehicles. Also, increased traffic flow. 1 Kanuka Place, Edgecumbe – traffic flow 12 Kanuka Place, Edgecumbe – Concerns are increase in traffic, parking issues. No room if a car is parked each side of the road. 12 Totara Street, Edgecumbe – Extra traffic from Matai and Rimu Streets not accounted for (people from Rimu Street quite often travel along Matai and up Totara Streets to exit onto Main Street as the exit from the top of Rimu Street is quite dangerous). What about the extra stormwater runoff from the carpark and extra sewage. This street floods. 11 Totara Street, Edgecumbe – noise, property value. 17 Totara Street, Edgecumbe – concerned about the extra traffic flow – road not wide enough. Concerned that the entrance and exit from the carpark will be directly opposite our driveway and we have had no consultation. Do not want people turning around in our driveway or parking outside our property – potentially blocking our view of oncoming traffic when exiting our driveway. The daycare address is 1 Matai Street, how come they can have a double driveway on Totara Street? 19 Totara Street, Edgecumbe – concerned about the increase in traffic and people parking on the street also the effect it may have on the resale value of our property. 18 Totara Street, Edgecumbe – Lack of communication. Underhanded consultation process. Noise control – shift workers. Cars – drop offs/pick ups. Land value – decrease in value/harder to sell. Narrow street – other vehicles – those who actually live here. A census of the neighbours – don’t support it being here. Council giving the go ahead without approval from all direct neighbours. Big fence so we can’t see the centre. The amount of cars (homeowners) that already use the street, and have every right to use it, having to negotiate cars parked on the street. Consent was given prior to neighbours being informed – illegal, morally wrong, discontent. Should there be a stop sign on Matai Street as the fence will be two metres high? Will the rubbish/recycle trucks have easy access if people park on the road?

39 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10 Minutes of Other Organisations

10 Minutes of Other Organisations 10.1 Matata Residents Association 12 February 2019

40 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.1 Matata Residents Association 12 February 2019 (Cont.)

Minutes of the Matata Residents Association Monthly Meeting Held at Matata Fire Station, Minutes of the Meeting 12th of February, 2019

Chairman: G. Dennis CC: WDC Councilor Gerard van Beek WDC Staff Susan French Rangitaiki Community Board Graeme Bourk, G. Dennis,

Present G.Dennis, G.Van Beek, L & E Schlichting, R,P&Pam.Whalley, G.Patterson, F.Savage, R.Meharry, L.King, I.McDonald, M. Beach, J & C Davies,

Apologies T&M.Mercer, D. Clark, M. Pearce, C.Falwasser A.& L.Semmens,H.Hill, R.Rodwell, Moved: L.King. Seconded: R. Meharry

Financials: No change at $1737.54 Correspondence: Letter to ministers of Health, Local Govt and Internal affairs and CC’d to all local MP’s and Council Chairs and CEO’s, regarding the Sewerage. Reply from Minister of Local Govt saying that they had forwarded it to Minister of Health. Reply from Minister of Health saying that they have to wait for the Three Waters Study and that the $6.7 million would be kept until WDC makes a final decision on reticulation subject to finance Moved: I.Macdonald, Seconded K.Falwasser

General Business:

1. WDC are asking for our thought in regard to the curb and channeling of Wilson St. This will include a foot path that is being subsidized 80% by Transit NZ. The foot path will be on the topside nearest Pakeha St as on the other side there is no room with the way the old power poles are situated. Footpath is to be approx. 2 metre wide. The meeting was all in favor of this but wanted the curbing to be the ride over type like at the bottom of Mair St not the square type they did outside the football Club in Division St Also they will be doing Heale st on the Eastern side of the footbridge only and creating a turnaround, if they have enough money left over. Instead of a footpath Gavin has asked that they spend the money the approach to the footbridge be concreted to get rid of the trip factors

41 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.1 Matata Residents Association 12 February 2019 (Cont.)

2. Gavin had a meeting with Jeff Farrell at Council in regard to the sewerage reticulation. The obvious issue is cost and so now the Council are looking at doing the overall plains scheme in stages with the first stage being from Matata and pumping it all to Whakatane. Then at a later date join Edgecumbe in. This option would still cost in excess of $20 million. 3. The Memorandum of Understanding between WDC and DOC. Gavin has been pushing for this for the last 8 years. This agreement will outline who is responsible for the maintenance for different areas within our Lagoon. Apparently it has been formulated and signed off by both WDC and DOC but they won’t let us see what they have agreed to or consult with us about the levels of service that it contains. No consultation whatsoever !! 4. Neighbourhood watch has made a great start in Matata and surrounding areas with quite a few groups started up or about to start up A big thank you to Shelly Steel for getting this going 5. Rod is going to talk to council about some of the overgrown trees spreading over the footpaths around town 6. PD folk are coming out on the 23rd,24th of Feb to clear the walkway on the far side of the Lagoon 7. Submissions are coming up in April for the WDC Annual Plan. Looking for some guidance at our meeting In March as to what to submit on for Matata.

Meeting closed at 7.45pm, next meeting is 12th March 2019, 6.00pm. everyone welcome.

42 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.2 Matata Residents Association 12 March 2019

10.2 Matata Residents Association 12 March 2019

43 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.2 Matata Residents Association 12 March 2019 (Cont.)

Minutes of the Matata Residents Association Monthly Meeting Held at Matata Fire Station, Minutes of the Meeting 12th of March, 2019

Chairman: G. Dennis CC: WDC Councilor Gerard van Beek WDC Staff Susan French Rangitaiki Community Board Graeme Bourk, G. Dennis,

Present G.Dennis, G.Van Beek, L & E Schlichting, R,P&Pam.Whalley, G.Patterson, F.Savage, R.Meharry, .Rodwell, L.King, I.McDonald, J & C Davies, H.Hill, Shelly Steel( Neighbor Watch) A& L Semmens, Malcolm Ward.

Apologies T&M.Mercer Moved: R. Meharry. Seconded: R. Whalley

Minutes of previous meeting: The minutes of the previous meeting were read and confirmed Moved L.King. / Seconded: Rod. Meharry Matters Arising: 1. The drain running down the east side of the causeway that is so over grown that it is not recognizable as a drain has been sprayed by WDC 2. The roadside garden by the liquor store on cnr of Arawa and Mair St has been cut back to allow better visibility for cars coming out of Mair St. 3. The Beach carpark.! There was to have been a meeting there with Clint Savage DOC, Mike Houghton WDC and our Chairman Gavin. Unfortunately, that has had to be postponed but will happen at a later date The night after our February meeting, Gavin was at the community Board meeting and the subject of a BBQ at the carpark was raised and both the Mayor and the CEO thought that it was a great idea and that we should submit on it in April for the Annual Plan submissions and that they would both support it 4. The new CEO for WDC Stephanie O’Sullivan . Gavin asked Rick if the CEO had met with the Awatarariki residents. The answer was no so Gavin will chase that up and see if a meeting can be arranged. Gavin is to Invite Stephanie O’Sullivan to April’s meeting. 5. Gavin was invited to a meeting at council with staff from both BOPRC and WDC staff to talk about getting the Matata Reticulated Sewerage kickstarted. People like Terry Long, Ruth Feast, Kay Boreham, Jeff Farrell, Tomasz Krawczyk and an expert from Wellington, Jim Bradley were there as well as others Regional Council are delaying the whole submissions hearing for putting us into a maintenance zone until next year for whatever reason. There was talk of having a compulsory pump out of every septic tank in Matata in October this year which may now be delayed to next year. At that pump out, tanks would be inspected and if necessary, would have to be fixed or replaced. Gavin refused to accept this on behalf of the residents telling them that we would not accept some people spending thousands of dollars on tanks only to have Reticulated in a few years. Gavin did say that we would accept having a mass pump out if no repairs were required. This is because Council would get a discount for bulk and the cost would probably be no more than what we would pay a year for Reticulated Sewerage. Those that have had their tanks pumped out in the last year or so and could produce a receipt would be excused. Those whose tanks were stuffed would have to have theirs done every year and every two years. The meeting finished with the impasse on the insistence on repairs. The will be further meetings on this issue 6. Gavin is to keep pushing for the MOU on the Lagoon maintenance. They are talking $300,000 for getting rid of the raupo and they can’t afford that. The other option is to spray from a helicopter

Financials: No change at $1737.54 Correspondence: Letter from Marie Radford (BOPRC) advice that the joint hearing of submissions and further submissions on the Awatarariki Fanhead plan changes are to be delayed at the request of some residents to enable the managed retreat process to progress prior to the hearings. Moved: L.King Seconded S.Steel

44 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.2 Matata Residents Association 12 March 2019 (Cont.)

General Business:

1 .It was raised at the meeting that the main street around the shops is looking dirty with a lot of rubbish on the ground around the shops are surrounding area. Can the Council apply pressure somewhere for it to be cleaned up There is also concern about the dilapidated remains of the café that used to be by the pub 2. Street lights: it was brought to the attention of the meeting by Malcolm Ward that a number of street lights were not working and that he had been trying to work through Council staff to get them fixed. Malcolm was delegated by the meeting to be the contact person for the MRA to get all the street lights working. Malcom would also contact Transit on our behalf to try and get the remainder of Arawa st from the Pakaha st intersection to the subway reduced to 50km/hr. and will also ask them to continue the curb and channeling from where it stops half way between Moores bridge and Richmond St, to the cnr of Richmond St. 3. Although DOC has accepted responsibility for mowing the walkway behind the Lagoon, its isn’t being done. Lee S. will continue to communicate in the meantime with the PD boys to see if they can do it. Mandy Ward has some contact with them and it would be good if She could work with Lee to sort it out. Gavin to talk to Clint from DOC to get them to organize regular mows. 4. The meeting discussed what we would submit on for the Annual Plan submissions coming up next month - for the causeway to the beach to be raised and tarsealed - For the reinstatement of the Carpark at the beach back to its original size with the addition of three picnic tables, Two barbeques and a sand shower. - For the piles of dirt at the subway to be removed or smoothed over and /or planted. 17 years is long enough to be reminded about our debris flow. - For the Council to conduct a study n why we ran out of water at xmas time. The first time for three years and since the new water reservoir was installed giving us double the amount of water storage that we used to have.

Meeting closed at 7.20pm, next meeting is 9th April 2019, 6.00pm. everyone welcome.

45 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.3 EDIT Meeting 12 March 2019

10.3 EDIT Meeting 12 March 2019

46 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.3 EDIT Meeting 12 March 2019 (Cont.)

Meeting Minutes Edgecumbe Collective

Date and time of meeting Tuesday 12 March 2019 @ 5.30pm Location Te Tari Awhina (Edgecumbe Library) Attendees Kathryn Davis & Lee Heappey (EDIT); Ria Davis (Kaumatua Group); Alison Clark (Community Board); Kylie Carpenter (Edgecumbe Playcentre); Michelle Richardson (FutureEdge Youth); Val Jenner (WI); Kylie Proven (St David’s Church); Charelle Stevenson (Business); Zane Jensen & Karen Stanton (SBOP) Apologies Kris Bryne (Edgecumbe College & Bluelight); Jim Roberts (Lions); Gloria Boult (WI) Chair Vicky Richards (Edgecumbe Plan Coordinator)

AGENDA ITEMS:

1.1 Guest Speaker: SBOP (Zane Jensen & Karen Stanton) - Karen gave an update of their support with community group activities, based on information captured through surveying the community they decided to coordinate the first activity under their Active Edge programme which was a fun games activity which was held before Christmas and maybe the reason they didn’t get many numbers - They have also run a Gutter Board making activity (sponsored by Peppers) which families could come along and make a board and take home with them, they had 3 families attend - In conjunction with Bluelight and FutureEdge they held another activity event which they advertised via Facebook and had a great response with approx. 30 attending where they gave away another 9 gutter boards, and the youth ran a free sausage sizzle. - From here SBOP are looking to support community groups to take a lead in running another fun activity night and the local Kohanga will run the next one. - Zane confirmed that they are also wanting to work with the community to develop a recreation strategy for Edgecumbe and would like to work with the Collective and other clubs, contacts to gather information to put this all together. And would like any suggestions for contacts forwarded to them on key components which will include; Clubs, Community Activities, Parks, Reserves & Facilities.

1.2 Minutes of previous meeting read as true and correct Kathryn Davis / Alison Clark - All in favour / No matters arising

1.3 Papataonga:

- A meeting was held with Lee, Richard and Vicky to discuss further Lee’s proposal for art installations to be included in the design for Papataonga, this went well and ideas were collated and Richard will incorporate into the final design that will be further consulted with community.

- Vicky gave an update on the next stages once the draft design is received; 1. Vicky to consult with red zone families on draft and feedback back to Collective, Richard and Council’s 2. Collective will re-confirm consultation process once the above has been actioned at our next meeting

- Lee also gave an update to confirm that she is still in the process of designing the art pieces for this space which she will be able to confirm by after April as she is currently working on finalising the mural project. Lee is still to do some research and will also look at costings

47 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.3 EDIT Meeting 12 March 2019 (Cont.)

1.4 Events & Activities Calendar: - Vicky, Cheyne and Richard Parfitt have meet from Council to discuss the possibility of doing up an events calendar that could be posted on social media. Richard confirmed that this would not be hard to undertake and once we have all info collated to flick to him so he can look at how they can develop a template. - Once all info. is received by community groups we will forward this to the graphic’s team in Council.

1.5 Updates from Collective:

 Community Board: - Charelle reminded everyone that the Oxfam event is on next weekend and Powhiri for volunteers and participants will take place. (Reminder to anyone who would like to volunteer to register via website) - Alison confirmed that Fonterra community meeting will be held on the 6th April - National Volunteers week will be held in June which some groups may be interested in supporting an event - Alison would also like to add in our next newsletter info. on water rates which they received at their last CB meeting and found very beneficial.

 E.D.I.T: - Kathryn confirmed that E.D.I.T have held their AGM and they will be focusing on tying up loose ends to finalise their projects; murals, embankment etc. They will also work on the signage project but this is going to be a slow process. - They have also been preparing for the National Trust Power Awards night which will be held on the 23rd & 24th March, lots of work has gone into putting together their presentation, but they have received great support from Tony Bonne and WDC staff. - Lee confirmed she is continuing to work on finalising the mural project and work with the College students is underway.

 Edgecumbe Play Centre: - Kylie confirmed the play centre will be holding a Movie fundraiser on the 13th May at Whakamax and will advertise in our newsletter.

 Youth: - Michelle gave an update to say their youth programme on Wednesday afternoons are going well and they youth are planning an ‘Wheels Day’ event on the 13th April as part of the holiday programme

 Women’s Institute: - Val confirmed the WI’s craft morning (knitting & crochet will start on 19th March at the Edgecumbe Library. - Plant day is still to be confirmed but it will happen most likely at the end of the year.

 Kaumatua: - Ria confirmed that she attended a Hui at Taiwhakaea as part of the Oxfam event, discussions with their Kaumatua was very interesting and learnt more about our area i.e. Patutatahi means the ‘First invasion of European’. Further meetings with the kaumatua will take place to discuss the process of the Powhiri to be held to start the Oxfam event.

 St David’s Church: - Kylie confirmed their ‘Pancakes’ event on the 10 March went well with 5 youth and their family attend. - Planning for Easter activities is underway and will be a colouring in competition and also an Adults art competition, all are welcome to take part. - Play group under St David’s is also looking to start up in the near future.

48 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 10.3 EDIT Meeting 12 March 2019 (Cont.)

1.6 Other/General:  Vicky confirmed her new role with Red Cross was following on the work Julie has undertaken in our community and will have a focus on supporting our community projects and programmes through funding and so if any groups want more information to chat directly with Vicky.  Also a reminder to let networks now of the Red Cross First Aide and PFA course to register asap  Newsletter items to be forwarded to Vicky for April newsletter

Next meeting Tuesday 9th April at 5.30pm

Action points

Item Action Who Actioned

1. Vicky & Cheyne to collate info to go into a calendar of Vicky/Cheyne April events/activities for Edgecumbe 2. Vicky to follow up with Landscape Designer re final draft design etc Vicky/Lee Ongoing 3. Lee will work on costings for proposed art pieces for our park/s Lee May 4. Everyone to let Vicky know of any newsletter items by Tuesday 26th All 26th March March