RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 22 AUGUST 2018 AGENDA
Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm
Marty Grenfell CHIEF EXECUTIVE 16 August 2018
WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA
TABLE OF CONTENTS
ITEM SUBJECT PAGE NO
1 Membership ...... 4
2 Apologies ...... 4
3 Conflict of Interest ...... 4
4 Public Forum ...... 4
5 Presentation ...... 5
6 Recovery Update ...... 5
7 Confirmation of Minutes ...... 6
7.1 Minutes - Rangitāiki Community Board 11 July 2018 ...... 6
8 Reports ...... 13
8.1 Rangitāiki Community Board Activity Report to 31 July 2018 ...... 13
8.2 Request for Funding – Waterwheel Historical Trust ...... 23
8.2.1 Application for funding - Waterwheel Historical Trust ...... 24
9 Members Reports ...... 34
9.1 Chairperson Report – August 2018 ...... 34
10 Minutes of Other Organisations ...... 36
10.1 Minutes - Matata Residents Association July 2018 ...... 36 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 1 Membership
1 Membership
Board Member C T Stevenson - Chairperson
Board Member G E Bourk
Board Member K M Byrne - Deputy Chairperson
Board Member A M Clark
Board Member G L Dennis
Board Member E Harvey
Councillor G F van Beek
2 Apologies
No apologies were recorded at the time of compiling the agenda.
3 Conflict of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have.
4 Public Forum
The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time.
Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker.
John Galbraith - Waterwheel Historic Trust
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5 Presentation
Vicky Richards - Edgecumbe Community Plan Coordinator
Ms Richards will be speaking about the Edgecumbe Community Plan, and in particular a Parks and Reserves plan.
6 Recovery Update
Kaye Boreham - Bay Of Plenty Regional Council Communications Advisor
A verbal update will be given on actions, on the Information Day held Saturday, 4 August 2018 and on the Spillway site visit.
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7 Confirmation of Minutes 7.1 Minutes - Rangitāiki Community Board 11 July 2018
Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: EDGECUMBE LIBRARY, COLLEGE ROAD, EDGECUMBE ON WEDNESDAY, 11 JUNE 2018 COMMENCING AT 5.30 PM
Present: Board Members C T Stevenson (Chairperson), K M Byrne, G L Dennis, E Harvey, A M Clark, G E Bourk and Councillor G F van Beek
In Attendance: B Dempsey (Recovery Manager) and S French (Governance Support Advisor)
Visitors: Councillor M van der Boom, K Boreham (Bay of Plenty Regional Council Communications Advisor) and C Dakin (Te Teko Residents Association
Apologies:
1. CONFLICT OF INTEREST
No conflicts of interest were recorded.
2. PUBLIC FORUM
2.1. Councillor Mike van der Boom – Oxfam TrailWalker NZ
Refer to page 5 of the agenda and pages 5a-c of the tabled items.
The handout tabled by Councillor van der Boom provided information about the organisation Oxfam, what they did and it highlighted the Oxfam Trailwalker fundraising event.
Councillor van der Boom elaborated that the Trailwalker event had been relocated to Whakatāne in 2016 and that Oxfam want to keep the event in this area. It had been suggested to start the 2019 event from Edgecumbe and he wanted to gauge support from the Board. He said the organisers had not yet started any operational planning but a quick review of possible options for the trail had been discussed.
In response to a query, Councillor van der Boom explained that the walkers looked for new experiences and therefore it was important to keep the event ‘fresh’. He advised the organisers were also looking to include a new whānau event; 30km event with a lower entry fee that families could enter and community groups could support. He concluded that they wanted to grow the event and make it more accessible for everyone.
A suggestion was made to Councillor van der Boom that landowner negotiations occur early in the planning stages.
Chairperson Stevenson volunteered to work with Councillor van der Boom and report to the Board on any updates, requests and progress.
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Attendance: K Byrne entered the meeting at 5:37 pm.
2.2. Councillor Mike van der Boom – Whakatāne Bike Trust
Refer to page 5 of the agenda.
The Whakatāne Bike Trust had been established to represent people interested in cycling within the Whakatāne district. Councillor van der Boom explained that at their recent strategic planning session, the Trust had developed a vision, objectives, identified various projects and their Action Plan listed the four priority actions the Trust wanted to achieve in the 2018-2020 period.
Councillor van der Boom wanted to sow the seeds about linking the district’s towns together via tracks and said he would keep in touch overtime to progress this. He advised that the Mōtū Trail was to be extended and ideally would like to see the rural towns linked into this trail. He noted that although this may be a long time down the track, the Trust would be on-board to support achieving actions within the town to help with progress.
In response to a question about the track locations, Councillor van der Boom described the possible circuits.
2.3. Councillor van der Boom – Whakatāne Bike Trust Discretionary Fund Application
Refer to Page 5d of the tabled items.
Councillor van der Boom said the Onepū Mountain Bike Park was a worthy project. He reported that there was a natural growth of people using the park and numbers of riders and walkers each year were over 15,000.
The Whakatāne Bike Trust had a project to facilitate development and improvements of the Onepū Mountain Bike Park and planned to create new tracks and improve some existing tracks. Councillor van der Boom said ideally the Trust hoped to complete this work by the end of 2018 however realistically were looking at completion by June 2019.
Councillor van der Boom said they were a charitable Trust seeking $3,000 to assist with the project and, if successful, it would be a good ‘kick start’ and show support as they begin to make applications to other organisations. He concluding saying the first fund raising event had been planned and funds raised would go to the Trust to support the Onepū Mountain Bike Park project.
In response to a question, Councillor van der Boom explained how Councillor B Clark was one of the driving forces behind the Park development but the Trust had now been created to facilitate further development of the Park.
It was noted that various local businesses donated to, and valued, the Park. Councillor van der Boom concluded saying the Park was established due to the good will of the community and that volunteers were valued, however for the trails to become more sustainable, the Trust would employ a track builder and they would help co-ordinate the volunteers.
2.4. Poroporo Rugby and Sports Club
Apologies were received from Puti Koopu (Treasurer) and Huia Brown (President).
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A discussion ensued regarding the application and the Board noted the request for funding was to assist with the clubs operational costs. It was acknowledged that the club did have multiple sports teams and a large portion of children participating and it was suggested the club withdraw their application and reapply aligning to a specific project based activity.
Attendance: Councillor van der Boom left the meeting at 5:53 pm.
3. RECOVERY UPDATE
3.1. B Dempsey - WDC Update
Refer to page 6 of the agenda.
Ms Dempsey reported that 88% of families were back in their homes and that there was one remaining part-time navigator dealing with the remaining few families. She said it was business as usual, monitoring continued and that most of the focus was now supporting the Edgecumbe Collective Co-ordinator working through the Community Plan.
In response to a question, Ms Dempsey believed it would reach 96% of families returned home.
3.2. K Boreham – Bay of Plenty Regional Council Update
Mrs Boreham reported the new stop bank was close to its full height and when reached, the temporarily repaired stop bank would be removed. Geotechnical analysis was ongoing to ensure the new stop bank design was adhered too. She said it was hoped the road kerb and channelling would be completed by late August 2018 and meetings were occurring to progress the greenspace.
A discussion ensued regarding the contaminated soil in the greenspace. It was noted the Board had not yet received a response on this previously raised concern. It was reported that the soil samples were still with the Bay of Plenty Regional Council as they had encountered difficulty locating a testing laboratory. It was requested this be followed up and fresh soil samples be collected and sent for testing.
Concern was raised regarding a body of water, which rose and fell, within the red zone greenspace and it was suggested the Bay of Plenty Regional Council monitor and report on this.
Mrs Boreham reported that a community information day was planned for 24 July 2018 to cover the following activities: Flood repair works, Rangitāiki Floodway project and an update on the Rangitāiki River Scheme Review. It was suggested a timeslot of 3:00-7:00 pm or a weekend meeting would enable more of the Community to attend. She also advised Members that on 11 August 2018 there were two information sessions to be held onsite at the Rangitāiki spillway. In response to a question, Mrs Boreham advised she would review the next draft Recovery Newsletter regarding notification of these information days.
The Bay of Plenty Regional Council and Council were thanked for the installation of the Speed Indicator Device on Rata Avenue, Edgecumbe.
4. CONFIRMATION OF MINUTES: 16 MAY 2018
Refer to pages 7-11 of the agenda.
RESOLVED:
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THAT the minutes of the Rangitāiki Community Board meeting held on Wednesday, 16 May 2018 be confirmed as a true and correct record.
Harvey/Clark CARRIED
5. REPORTS
5.1. Activity Report to 31 May 2018
Refer to pages 12-22 of the agenda and page 22a of the tabled items.
The following additional points were noted:
A request was made for the speed limit area in Te Teko be extended past Eivers Park and the old fruit stall.
Mr Dakin from the Te Teko Residents association clarified that the trees indicated on the tabled map did require removal and a discussion ensued noting other trees that were also causing issues; trees lining the driveway and bordering the netball courts. He said the trees were a major problem and offered to meet the General Manager Community Services onsite to physically identify and mark the trees. It was noted the trees on the boundaries from 21-25 were not indicated on the map.
Mr Daikin gave an update on the proposed work to upgrade Eivers Park and commented they were looking good for funding to upgrade the lighting and netball courts. If funding allowed, he said they would also look to do work on the Council owned pavilion building. Council was thanked for the new toilet block.
It was suggested that the Te Teko Residents Association consider vesting the upgraded lights back to the Council when completed.
Council was thanked for the Matatā Beach Carpark upgrade, the small children’s playground and installation of the 50 km/h signage installed at Arawa Street.
A request was made for a beach shower at the Matata beachfront.
A concern was raised regarding the status of the water draining into the new cesspit at Thornton Reserve.
RESOLVED
THAT the Activity Report to 31 May 2018 be received.
Dennis/van Beek CARRIED
Attendance: Mr Daikin left the meeting at 6:45 pm.
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5.2. Speed Indicator Device Report
Refer to pages 23-25 of the agenda.
This had been discussed earlier in the meeting (Bay of Plenty Regional Council Recovery update).
5.3. Request for Funding – Poroporo Rugby and Sports Club and Bike Whakatāne Trust
Refer to pages 26–65 of the agenda.
RESOLVED:
1. THAT the Request for Funding – Poroporo Rugby and Sports Club and Bike Whakatāne Trust report be received; and
2. THAT $3,000.00 be allocated from the Rangitāiki Community Board Discretionary Fund to the Bike Whakatāne Trust to assist with costs for the track extension at the Onepū Mountain Bike Park.
Harvey/Denis CARRIED
6. MEMBERS REPORTS
6.1. Chairperson’s Report – 2 July 2018
Refer to page 66-70 of the agenda.
Chairperson Stevenson acknowledged the Matatā Residents Association for all their hard work in various areas in their community. The Chairperson asked for a further follow up on requested actions:
Matatā Lagoon Ownership plan
Installation of a solar light at the gate of the pavilion at Eivers Park, Te Teko.
Regarding the delay in the re-opening of the local Supermarket, Mrs Dempsey reported that Council had offered support to both the Supermarket operator and the Building owner.
It was reported there would be a small delay for the CCTV cameras to become operational.
RESOLVED:
THAT the Chairpersons Report – 2 July 2018 be received.
Stevenson/Bourk CARRIED
Attendance: K Byrne left the meeting at 7:18 pm.
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7. MINUTES OF OTHER ORGANISATIONS
Resulting from the Matatā Residents association meetings, Member Dennis spoke about the Matatā sewerage scheme and the impacts of Matatā becoming a Maintenance Zone. Member Clarke spoke to the E.D.I.T minutes and requested an update regarding new Edgecumbe lighting flags.
7.1. E.D.I.T April 2018 Minutes
Refer to pages 71-75
RESOLVED:
THAT the minutes of the Edgecumbe Development and Improvement Team (E.D.I.T) meeting held on 11 April 2018 be received.
Dennis/Harvey CARRIED
7.2. E.D.I.T May 2018 Minutes
Refer to pages 76-80
RESOLVED:
THAT the minutes of the Edgecumbe Development and Improvement Team (E.D.I.T) meeting held on 9 May 2018 be received.
Dennis/Harvey CARRIED
7.3. Matatā Resident’s Association May 2018
Refer to page 81-97 of the agenda.
RESOLVED:
THAT the minutes of the Matatā Resident’s Association meetings held on 9 May 2018 be received.
Dennis/Harvey CARRIED
7.4. Matatā Resident’s Association June 2018
Refer to page 98-99 of the agenda.
RESOLVED:
THAT the minutes of the Matatā Resident’s Association meetings held on 12 June 2018 be received.
Dennis/Harvey CARRIED
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7.5. Te Teko Residents Association April 2018
Refer to pages 100-102
RESOLVED:
THAT the minutes of the Te Teko Resident’s Association meetings held on 10 April 2018 be received.
Dennis/Harvey CARRIED
7.6. Edgecumbe Collective Minutes – 19 June 2018
Refer to pages 103-108 of the agenda.
RESOLVED:
THAT the minutes of the Edgecumbe Collective held on 19 June 2018 be received.
Dennis/Harvey CARRIED
THE MEETING FINISHED AT 7.31 PM
Confirmed this day of
CHAIRPERSON
12 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8 Reports
8 Reports 8.1 Rangitāiki Community Board Activity Report to 31 July 2018
Subject: ACTIVITY REPORT TO 31 JULY 2018
To: RANGITĀIKI COMMUNITY BOARD
Meeting Date: WEDNESDAY, 22 AUGUST 2018
Written by: MANAGER PLANNING AND REGULATION
File Reference: A1329565
1. REASON FOR THE REPORT
The report provides the Community Board with an update on a number of projects and activities delivered within the Rangitāiki area during June and July 2018.
Transportation Three Waters Operations Library Services Recreational Services Reserves and Open Spaces Buildings and Facilities Solid Waste Strategy and Community Development Governance Planning
2. TRANSPORTATION
2.1. Review of SH30 Speed Limit at Te Teko
Following requests from the Te Teko and Matata communities, the New Zealand Transport Agency have advised that the following two sites will be included in their review of state highway speed limits.
SH30, Te Teko – extending the 50km/hr zone through Te Teko to include Eivers Park SH2, Pākehā Street, Matatā – Reduce the speed limit from 60km/hr to 50km/hr
Because of the scale and number of requests for speed limit changes across their SH network nation-wide, its likely to take up to 12 months for NZTA to compile all the information, review and assess each site and report on the outcomes. Part of the process should include an opportunity for public submissions.
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2.2. Bridge and Structures Maintenance and Component Renewals: Conspec Construction Ltd.
Thornton Road from Arawa St to Thornton Beach Road is now an approved HPMV route. The only bridge along Thornton Road found not to be capable of carrying HPMV loads, is Bridge #155 Rangitaiki River.
2.3. LED Lighting Upgrade Project 2017-18
The LED accelerated renewal programme has commenced, with works being carried out in Whakatāne, Edgecumbe, Tāneatua, Te Teko and Matatā by our lighting maintenance contractor Broadspectrum.
For the most part, this LED programme involves replacing the old lantern with a new LED lantern. However, specific lighting design has also been undertaken on high traffic volume roads – a requirement of NZTA – to ensure these roads meet the appropriate lighting standard.
This work includes the replacement of defective streetlight columns. Often when a new column is installed, new duct and cabling is required (being installed by Eastern Bay Thrusting), as is a new power supply connection (by Horizon Services). This process of installation has shown to take about 3-6 months from the column being originally installed.
The LED programme also includes installation of a telecell on the top of each LED, which will enable Council to communicate with and control each light. This central management system (CMS) supplied by Telensa will also enable a more accurate record of power consumption and fault monitoring.
The Ōpōtiki District Council joined our Telensa Contract in April 2018 and they have since commenced installation of their new lights and telecells. The NZ Transport Agency also joined us in June 2018, and we are coordinating the purchase and installation works on the State Highway network now.
This project is approx. 50% complete, with all works expected to be complete by June 2019.
2.4. February and July 2016 Storm Damage Repairs
All physical works relating to the February and July 2016 storm events were successfully completed in June 2018.
Herepuru Road Swale and culvert replacement.
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2.5. April 2017 Cyclone Debbie Storm Damage Repairs 2.5.1. Manawahe Under-slips (x2)
Two sections of road in close proximity were undermined during Cyclone Debbie. The repair of these two under-slips has been packaged into one contract, which was awarded to Tracks Concrete. Works commenced in late April and due to a delay in guardrail delivery, works are expected to be completed by mid-August.
2.5.2. College Road, Edgecumbe
The Regional Council has awarded a contract to Waiotahi Contractors to reconstruct the stopbank where it breached in April last year. This contract includes reconstruction of the adjacent road and footpath and BOPRC staff are actively engaging with Council staff in regards to these design elements. The previous roadway had a wide on-road cycleway, and the new design proposal is to integrate this into a 2.5 m wide, shared-use path in place of the old 1.5 m footpath. This is better suited to the current and expected future use of footpath assets, especially with the growing number of mobility scooter users and the need for safer cycle access to schools.
3. THREE WATERS OPERATIONS
3.1. Water Safety Plans
In accordance with the Health (Drinking Water) Amendment Act 2007, the Council as a public water supplier, is obliged to take all practicable steps to comply with the NZ Drinking Water Standards and introduce and implement Water Safety Plans. The Plans show how we will achieve compliance, water safety and operational aspects of the District water supply schemes, so that any existing contamination and continuity of supply risks are understood and managed.
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Water Safety Plans for Tāneatua, Waimana, Murupara and Te Mahoe expired in 2013; Rūātoki and Plains expired in 2016 and Whakatāne/Ōhope expired in June 2018. Staff and consultants have been actively working to prepare new Water Safety Plans for the expired schemes, with revised plans being completed this month for submission to the Drinking Water Assessor for all these schemes except Whakatāne /Ōhope.
The Council needs some overview of the content of these plans as they will commit the Council to capital expenditure in the future. Many of the proposed implementation measures will be standard across schemes, but there will also be specific measures required for each scheme. The LTP has budget for improvements, but the timing of the preparation of the final documents and the Drinking Water Assessors view on the appropriateness of the timing of implementing actions may lead to some inconsistency between the budgeting and the plan. The implications of these changes need to be understood by Council. A report will be presented to Council as plans are completed and prior to submission to highlight the improvements in each plan.
3.2. Johnson Road Watermain Renewal and WTP Chlorination system upgrade
The installation of 1km of 280 diameter pipe was laid, including thrusting under the railway line and State Highway 34, to replace the existing 225 diameter PVC pipe. It was commissioned on 17 July 2018. The contractor is now completing reinstatement works.
The Chlorination system upgrade work was also completed and has been fully commissioned and the site yet to be tidied up.
4. LIBRARY SERVICES
4.1. Edgecumbe Library (Te Tari Āwhina)
Following the April floods in 2017 through to June 2018, the Edgecumbe Library underwent many changes in service provision from a Community Library into a social, economic, compliance and health service provider under the umbrella of Local Civil Defence – Recovery in Te Tari Āwhina.
Since mid-May 2018, Edgecumbe Community Library has been transitioning into its new normal. During this time, the volunteers have been the consistent and an important component to the continued delivery of services at the facility.
The Lion’s Reading Room in the Edgecumbe Library is now available for public use. 890 Wi-Fi users were recorded using the Edgecumbe Library from January through to June and 5,033 items were borrowed and returned through the Edgecumbe Library between July 2017 and June 2018 which is an increase of 10% compared with the same period the previous year following the April floods in 2017.
5. RECREATIONAL SERVICES
5.1. Edgecumbe College Pool
The Council’s LTP has allocated $20,000 to assist with operating costs of the Edgecumbe College pool.
5.2. Sport Bay of Plenty Contract
The KPIs for the service agreement between the Council and Sport Bay of Plenty for the 2018/19 year have been finalised.
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The Aquatics and Recreation Manager has participated in the initial discussions regarding the Water Safety and Drowning Prevention initiative for the Bay of Plenty. The group comprised key stakeholders within the community including harbour masters, Sport Bay of Plenty, Regional Surf Lifeguard managers, diving instructors, Council staff, and Wellington representatives from the Water Safety and Drowning Prevention Team. The purpose of the meeting was to establish local issues and concerns to provide direction into the Water Safety and Drowning Prevention Strategy for the region. As part of the next stage, consultants have been engaged to summarise the findings to inform the strategic framework of the strategy.
The regional strategy will provide funding for water safety programmes including a water skills programme targeted primarily for the 8-13 age group and practical training programmes in association with Maritime New Zealand.
6. RESERVES AND OPEN SPACES
6.1. Walking and Cycling Steering Group 6.1.1. Cycle Trail Extension
The Business Case to extend Mōtū Trails Great Ride to Whakatāne has been completed.
In summary, the extension proposes a 60km Grade 2 coastal trail from Ōpōtiki to Rangitāiki River mouth.
Total estimated cost is $19.8M. $14M of the total cost will be involved in the Whakatāne extension assuming the proposed new pedestrian bridge will be included.
An independent Cost Benefit Analysis (CBA), undertaken by Martin-Jenkins for MBIE, highlighted very positive results for the Eastern Bay of Plenty. Key findings of the CBA using midway assumptions were:
110,000 users per year, 71,000 of whom are visitors to the district (with sectional variation) Deliver net economic benefits (NPV) of $4.89M per year Benefit to cost ratio of 1.5 Internal rate of return of 15%
Further dialogue with MBIE can be expected over the next few months to answer any questions and as a result, some minor amendments can be expected. Subject to MBIE approval, the proposal will advance to Stage 3 Implementation Phase.
6.2. Matariki Tree Planting
The Government announced Matariki Tu Rākau on Anzac Day 2018 as an opportunity for communities to plant trees to recognise the service of men and women of the New Zealand Defence Forces past and present. The Council was successful in obtaining a $10,000 grant from the Ministry of Primary Industries (MPI) to plant trees on public reserves. Open Spaces staff, along with members of the community, assisted in planting 121 trees across the District. Three larger specimen native trees were each planted at Murupara, Waimana Domain, Tāneatua Skate park, Edgecumbe/Ratahi Reserve, Matatā Domain and at Te Teko (Golf Club). 100 smaller native trees were planted at Port Ōhope Recreation Reserve on Ōhope Spit between the 6 and 9 July. Members of the RSA, iwi representatives, community groups, schools/kura and kohanga attended the various events. Commemorative plaques mounted on timber will be erected at each location in recognition of the plantings.
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6.3. Matatā Beach Carpark Upgrade
The upgrade of the beach carpark surfacing including the installation of timber fencing to prevent vehicular and foot traffic onto sensitive areas has been completed.
6.4. High Risk Trees
The removal of seven mature Plane trees at Eivers Park along the boundary between the fields and the houses along Huia Crescent has been scheduled to commence as soon as the fields are dry enough to minimise damage to the turf. A further two trees will be assessed for possible removal adjacent to 21 Huia Crescent.
A large Oak tree on the berm of 1 Tōtara Street in Edgecumbe has been scheduled for removal due to safety and nuisance concerns from the adjacent resident.
7. BUILDINGS AND FACILITIES
7.1. Asbestos Management Plan and Register
The Council’s responsibilities for the management of its structures where asbestos containing material (ACM) is located are included in the Health and Safety at Work (Asbestos) Regulations 2016. These regulations are made under sections 24(1) (m), 211 and 218 of the Health and Safety at Work Act 2015, and enacted on 4 April 2018.
Council staff have conducted asbestos condition surveys of all Council facilities. These findings are documented in the Council’s Asbestos Risk Register. The register forms part of the Council’s Asbestos Management Plan (AMP). The AMP provides for an effective strategy for the management of asbestos related hazards in Council-owned structures.
To assist the Council’s service providers in managing their own responsibilities under the Health and Safety at Work Act 2015 and the Health and Safety at Work (Asbestos) Regulations 2016, the Council has made its AMP and Register available to its service providers on its web site.
https://www.whakatane.govt.nz/documents/council-plans/asbestos-management-plan
The AMP and Register will be updated as new information relating to ACM in the Council structures becomes known. Service providers must check the online register prior to commencing work on the Council structures to satisfy themselves their knowledge of ACM in the Council’s structures is current.
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7.2. Otakiri Hall
The construction work replacing the Otakiri Hall’s roof has been completed. The kitchen area will also receive a makeover involving a new ceiling and lighting. Improvements to the kitchen cabinetry and a cupboard space upgrade have also been completed. New kitchen flooring will be laid to complete the internal works.
The interior of the revamped hall section is currently being painted. During this summer, a re-paint of the exterior is planned.
7.3. Demolition of the Eivers Park Toilet
The old toilet in Eivers Park has been demolished. The structure was first stripped of the ACM found in the toilet partitions followed by the demolition of the building itself. The open area once occupied by the old toilet block is to be grassed.
8. SOLID WASTE
8.1. Disaster Waste Management
The Bay of Plenty Regional Council, Waikato Regional Council, Environment Canterbury and associated CDEM teams have been collaborating on developing a Disaster Waste Management Plan (DWMP) tool. The intention of this tool is to assist local government bodies, CDEM groups and emergency
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response teams to plan for bulk waste recovery/management/disposal following disaster events. The Solid Waste Manager was part of the group involved in developing testing and implementing the template. The template is now complete and will be released in the near future.
9. STRATEGY AND COMMUNITY DEVELOPMENT
9.1. Annual Report 2017/18
The project to develop Council’s Annual Report 2017/18 is well underway, with support from staff across the organisation. The Annual Report presents an opportunity to reflect back on the 2017/18 year and take stock of the projects delivered, services provided, and budgets spent. The annual all-of-staff debrief of the year will take place on 28 August and provides management and staff the opportunity to acknowledge the achievements for the year and highlight the priorities for the year ahead. The Audit and Risk Committee will oversee the development of the Annual Report and Airport Annual Report, with AuditNZ auditing the documents. The Airport Annual Report is due to be adopted by Council on 19 September and the Council Annual Report on 31 October 2018.
9.2. Whakatāne Ki Mua
The focus for Whakatāne Ki Mua partners this month has been on Plastic-free July and the establishment of Waste Zero Whakatāne. This has included a large social media campaign, cinema viewings, workshops, hui, working bees and traditional media campaigns. There has been a large amount of community support for this initiative, which has been driven by a core group of passionate people, supported by Whakatāne Ki Mua. A number of other initiatives are also being progressed, including working closely with Bike Whakatāne on cycle initiatives; progressing opportunities for a youth mural initiative at Clifton Road Carpark; and a hui on the Carbon Zero Bill.
Progress has been made on the Cross-sector Forum Drug and Alcohol Addiction project. At the Eastern Bay Joint Committee meeting on 3 July 2018, Ōpōtiki and Kawerau District Councils signalled that they would like the initiative to be extended across the Eastern Bay of Plenty. Staff have been seeking expressions of interest to carry out a thorough stocktake and action plan to progress this collective impact project.
10. GOVERNANCE
10.1. Community Support
Applications for annual grant funding from community organisations who provide a social service to residents of the district will be considered on 17 August 2018.
Applications for Young Achiever Awards close on 21 September 2018. This is for any student who has achieved a very high standard in sporting or academic fields from 1 October 2017 to 30 September 2018. Visit the Council website for further details and the application form.
11. PLANNING
11.1. Awatarariki Plan Change and Private Plan Change to BOPRC
Submissions on the proposed plan change will close at 5pm on Monday, 17 September 2018.
Council is providing a service for Matatā residents to have two hours of planning advice from an independent Planner to assist with the submission process. Council staff have briefed the three independent consultants.
20 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.1 Rangitāiki Community Board Activity Report to 31 July 2018 (Cont.)
The Council was asked at its meeting on 14 August 2018 to delegate authority to the Chief Executive to appoint Independent Commissioners for a Hearings Panel and to work towards a joint hearing on both plan changes, with the Bay of Plenty Regional Council.
11.2. Creswell Appeal – Otakiri Springs Bottling Plant – Sustainable Otakiri Inc v Bay of Plenty Regional Council and Whakatāne District Council
The Council received one Notice of Appeal from Sustainable Otakiri Inc., with KiwiRail Holdings Ltd, Ngāti Pikiao Environmental Society, Ngāti Tūwharetoa (BOP) Settlement Trust and Te Runanga o Ngāti Awa wanting to be party to proceedings under Section 274 of the Resource Management Act 1991.
Ngāti Tūwharetoa (BOP) Settlement Trust lodged an appeal against the Regional Council consents. Te Rūnanga O Ngāti Awa wish to be party to proceedings and lodged an application under Section 274.
Te Rūnanga o Ngāti Awa has also lodged an appeal against the Regional Council Consent, with Ngāti Pikiao Environmental Society and Te Runanga O Ngāi Te Rangi Iwi Trust indicating they wish to be party to proceedings and lodged applications under Section 274.
The Environment Court has directed that appeals are placed “on hold” and the respondents (Council and BOPRC) are to file and serve a joint reporting memorandum by 12 October 2018, which will be referred to the presiding judge for directions.
Andrew Green from Brookfields has been instructed to act on Council’s behalf.
11.3. Draft Plan Change 14 (OSET) to the Bay of Plenty Regional Natural Resources Plan
The Bay of Plenty Regional Council has invited comments on draft changes to the Operative On-Site Effluent Treatment Regional Plan. These are to be received by the 26 October 2018. The draft has no legal standing. It proposes the introduction of a Maintenance Zone for the community of Matatā. A maintenance zone is intended to define an area and properties within which the cumulative contamination from on-site effluent treatment systems contribute to the degradation of waterways, waterbodies or the marine environment or causing a public health risk. The zone requires each on-site effluent treatment system (usually septic tanks) to be subject to maintenance and performance inspections. The Matatā Residents Association has written to the Minister of Local Government seeking support for the reticulation of Matatā, to avoid the need for a Maintenance Zone to be imposed. Staff will compile draft comments on the Plan Change for Council consideration before the close off date.
21 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.1 Rangitāiki Community Board Activity Report to 31 July 2018 (Cont.)
RECOMMENDATION:
THAT the Rangitāiki Community Board Activity Report to 31 July 2018 be received.
Report Authorisation
Report writer: Barbara Dempsey Manager Planning and Regulation
General Manager Planning and Final Approval: David Bewley Infrastructure
22 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2 Request for Funding – Waterwheel Historical Trust
8.2 Request for Funding – Waterwheel Historical Trust
Subject: REQUEST FOR FUNDING – WATERWHEEL TRUST
To: RANGITAIKI COMMUNITY BOARD
Meeting Date: WEDNESDAY, 22 AUGUST 2018
Written by: GOVERNANCE SUPPORT ADVISOR
File Reference: A1328821
1. REASON FOR THE REPORT
One application has been received seeking funding from the Rangitāiki Community Board Discretionary Fund. The application is attached to this report and the applicants have been advised of their option to attend the public forum at the commencement of the meeting.
2. DISCUSSION
The criteria for the Community Board Discretionary Fund are:
No retrospective funding applications will be considered. Supporting documentation on costs is required to justify the amount sought. The project must be held within the community board area you are seeking funding from. The Community Board has the option to collaborate with other Boards in the joint funding of major projects. Grants of up to $1,000 may be considered to support groups attending international or national events. Boards generally lean towards funding an annual or biannual event once, but reserves the right to consider each one on a case by case basis. A “guarantee against loss” may be offered to support an event that may require either seeding or back up finance – this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss. If successful, applicants will be required to use the Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made. A declaration of expenditure and project report is required once the project has been completed. Funds not uplifted within six months from allocation date will lapse.
2.1. Waterwheel Historical Trust
The Waterwheel Historical Trust wish to hold a one-day interactive “Farming Like Granddad” event during Anniversary Weekend on the Sunday, 27 January 2019. The event will be held at an easily accessible location along State Highway 30 by the Kawerau Road turnoff and will provide a number of activities depicting farming in the early 1900’s.
23 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust
The Trust is asking for a contribution of $1554.62 from the Board to assist with costs for the event. The event has been supported in past years; receiving $1,500 in 2016.
3. ASSESSMENT OF SIGNIFICANCE
The decisions or matters of this report are not considered significant in accordance with the Council’s Significance and Engagement Policy.
4. FINANCIAL
The current balance of the Rangitāiki Community Board Discretionary Fund is approximately $20,000.37.
5. CONCLUSION
Members now need to consider whether to support the application and if so, the amount of that support.
RECOMMENDATIONS:
1. THAT the Request for Funding – Waterwheel Historical Trust report be received; and 2. THAT $_____ be allocated from the Rangitāiki Community Board Discretionary Fund to the Waterwheel Historical Trust to assist with costs towards the “Farming like Grandad” event on 27 January 2019.
Attached to this report:
Application for Funding – Waterwheel Historical Trust
Report Authorisation
Report writer: Susan French Governance Support Advisor
Final Approval: Julie Gardyne General Manager Strategy and Economic Development
8.2.1 Application for funding - Waterwheel Historical Trust
24 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
25 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
26 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
27 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
28 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
29 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
30 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
31 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
32 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 8.2.1 Application for funding - Waterwheel Historical Trust (Cont.)
33 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 9 Members Reports
9 Members Reports 9.1 Chairperson Report – August 2018
Subject: CHAIRPERSON REPORT – AUGUST 2018
To: RANGITĀIKI COMMUNITY BOARD
Meeting Date: WEDNESDAY, 22 AUGUST 2018
Written by: CHAIRPERSON
File Reference: A1333185
1. PURPOSE OF THIS REPORT
The purpose of this report is to create a sense of transparency of the activity the chair has undertaken between meetings that is of interest to the members.
2. MEETINGS
July Kaumatua Hui Discussions held re the naming of the new green space and the most appropriate Maori translation to capture the english references residents of the Red Zone had presented. It was agreed that Sonny Mansell would take back to discuss with his whanau and he would seek guidance from Kaumatua Hemana Eruera.
2 Vicky (Edgecumbe Discussion of Edgecumbe Collective Parks & Reserves Strategy. August Collective) & Parks Agreed that a landscape designer was to meet with Vicky to discuss 2018 & Reserves Team - Collective document and how and if suggestions could be achieved. Mike Houghton one WDC would supply the collective a conceptual design document other to take back to community for consultation.
13 Meeting with Mike Meet with Mike Naude to discuss process of Edgecumbe Collective August Naude Parks & Reserves Strategy and its implementation. It was agreed that the Edgecumbe Collective would report back once they had consulted with community to WDC so that the strategy could be finalised and would serve as a blueprint for on-going parks and reserves works.
Discussed Matata MOU on the lagoon of which Mike advised that a MOU is in draft form and is sitting with DOC at present to report back to WDC with changes and or confirmation which will allow them to then move onto Iwi consultation.
34 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 9.1 Chairperson Report – August 2018 (Cont.)
3. ACTIVITY/ENGAGEMENT
I have been contacted by Oxfam Trailwalker NZ Event Management Company to discuss the opportunities around including Edgecumbe into the 2019 event. They will contact me for discussion once they have developed the course further which they expect to be in September.
A Business After 5 meeting is to be held on Wednesday 29 August 2018 at the Rangitāiki Cosmopolitan Club commencing at 5:30 pm. The following points are on the agenda for this meeting:
1. Edgecumbe Collective Town Theme and how business can adopt theme to promote increased sales.
2. Networking between town hubs.
3. Business will have the opportunity to discuss what tools or resources they would like EBOP Chamber of Commerce to run in our ward. They are in process of securing funding to run FREE workshops in Edgecumbe (not limited to Edgecumbe residents).
4. ENQUIRIES/CONCERNS – RECOVERY
4.1. Edgecumbe Pool – College Board of Trustees
I have approached Lee Colquhoun (Manager of Aquatics & Fitness Centre) to attend the next Edgecumbe College BOT meeting. We intend to discuss the MOU between the council and the school to ensure that the services is well run for summer 2018-19.
4.2. CCTV Update
The Chairperson will provide a verbal update at the meeting.
RECOMMENDATION:
1. THAT the Chairperson Report – August 2018 be received; and 2. THAT the Rangitāiki Community Board approve a grant of up to $300 from the discretionary funds to support the hosting of the Business After 5pm meeting on 29 August 2018.
Report Authorisation
Report writer: Charelle Stevenson Rangitāiki Community Board Chairperson
35 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 10 Minutes of Other Organisations
10 Minutes of Other Organisations 10.1 Minutes - Matata Residents Association July 2018
36 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 10.1 Minutes - Matata Residents Association July 2018 (Cont.)
Minutes of the Matata Residents Association Monthly Meeting Held at Matata Fire Station, Minutes of the Meeting 10th July, 2018
Chairman: G. Dennis CC: WDC Councilor Gerard van Beek WDC Staff Susan French Rangitaiki Community Board Graeme Bourk, G. Dennis, E Harvey
Present H. Hill, G. Dennis, G. Paterson, L. & E Schlichting, G. van Beek, I. McDonald, L. King, A&L. Semmens, K. Falwasser, M. Orr, L. Renata,O. Marr, F. Savage, P. O’Brien, M. Thrupp. P. Rowe, C & J. Davies, R. Dawson,P. & R. Whalley, B&R. Hawke
DOC. Staff : Clint Savage Apologies G. Bourk,J. McGregor ,G. Nicholson, R & R. Meharry
Moved: H. Hill Seconded : L. Schlichting Minutes of previous meeting: The minutes of the previous meeting were read and confirmed Moved: G. Dennis / Seconded : H. Hill Matters Arising: 1. Matata Sewerage scheme : Council are preparing a new application. Could be two years away, BOPRC have confirmed Matata is intended to become a Maintenance Zone, until such time as a reticulated wastewater systems is in place. It is not currently a Maintenance Zone. 2. Awatarariki team are hoping for a meeting with Central Govt. Public submissions to be in by 17th September 2018 3. Transit NZ : Re speed limit in Pakeha St. and perhaps K&C on Arawa St. to Richmond St. Martin will have his staff assess and consider the request. Transit NZ still assessing the speed limit on Pakeha St. with other requests around the Bay of Plenty for speed reductions, all requests are going to be combined together and consulted at the same time. 4. The Council roading group will come and talk to us re K&C and other matters. E-mail back to Martin and Transit re speed limit on Pakeha Street. The speed limit change on Arawa St. from 60km/hr to 50km/hr has been approved and will come into effect as soon as the speed limit signs are changed over, expected around the middle of July.
Financials: $1758.95 Correspondence: E-mail from M. Taylor (roading)
Inwards and outwards accepted, Moved I. McDonald / Seconded K. Falwasser
General Business: 1. DHB submitted to the Regional Council Long Term Plan on the need for a Maintenance Zone for Matata. 2. Gavin has sent a letter about the intensions of a Maintenance Zone asking that the Regional Council turn down the request from the DHB and concentrate instead on helping Matata get reticulated sewerage. Letter to D. Leader, the CEO F. McTavish. Bill Clarke, Tipene Marr, Whakatane Mayor and the CEO. 3. Clint Savage spoke to us regarding Doc’s responsibilities for the Lagoon, WDC look after the Western Lagoon and Doc. the Eastern, but the MOU for the Eastern has expired, will be renewed, he heard our views. Clint will get back to us regarding all maintenance for the Lagoon. 4. The walkway around the Matata hills is going to be reopened, great news. 5. The Domain has a new fence around the parking area, we just need the carpark and road to the Domain sealed. 6. Rubbish pickup on Fridays for the public bins, great news. 7. Playground has two new items for very young children.
Meeting closed at 8.00pm, next meeting 14th August 2018, 6.00pm, everyone welcome.
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