RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 22 AUGUST 2018 AGENDA Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm Marty Grenfell CHIEF EXECUTIVE 16 August 2018 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Conflict of Interest ..................................................................................... 4 4 Public Forum ............................................................................................. 4 5 Presentation .............................................................................................. 5 6 Recovery Update ....................................................................................... 5 7 Confirmation of Minutes ........................................................................... 6 7.1 Minutes - Rangitāiki Community Board 11 July 2018 .................................................................. 6 8 Reports ................................................................................................... 13 8.1 Rangitāiki Community Board Activity Report to 31 July 2018 ................................................... 13 8.2 Request for Funding – Waterwheel Historical Trust .................................................................. 23 8.2.1 Application for funding - Waterwheel Historical Trust .................................................... 24 9 Members Reports .................................................................................... 34 9.1 Chairperson Report – August 2018 ........................................................................................... 34 10 Minutes of Other Organisations ............................................................... 36 10.1 Minutes - Matata Residents Association July 2018 ................................................................... 36 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 1 Membership 1 Membership Board Member C T Stevenson - Chairperson Board Member G E Bourk Board Member K M Byrne - Deputy Chairperson Board Member A M Clark Board Member G L Dennis Board Member E Harvey Councillor G F van Beek 2 Apologies No apologies were recorded at the time of compiling the agenda. 3 Conflict of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have. 4 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. John Galbraith - Waterwheel Historic Trust 4 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 5 Presentation 5 Presentation Vicky Richards - Edgecumbe Community Plan Coordinator Ms Richards will be speaking about the Edgecumbe Community Plan, and in particular a Parks and Reserves plan. 6 Recovery Update Kaye Boreham - Bay Of Plenty Regional Council Communications Advisor A verbal update will be given on actions, on the Information Day held Saturday, 4 August 2018 and on the Spillway site visit. 5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 7 Confirmation of Minutes 7 Confirmation of Minutes 7.1 Minutes - Rangitāiki Community Board 11 July 2018 Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: EDGECUMBE LIBRARY, COLLEGE ROAD, EDGECUMBE ON WEDNESDAY, 11 JUNE 2018 COMMENCING AT 5.30 PM Present: Board Members C T Stevenson (Chairperson), K M Byrne, G L Dennis, E Harvey, A M Clark, G E Bourk and Councillor G F van Beek In Attendance: B Dempsey (Recovery Manager) and S French (Governance Support Advisor) Visitors: Councillor M van der Boom, K Boreham (Bay of Plenty Regional Council Communications Advisor) and C Dakin (Te Teko Residents Association Apologies: 1. CONFLICT OF INTEREST No conflicts of interest were recorded. 2. PUBLIC FORUM 2.1. Councillor Mike van der Boom – Oxfam TrailWalker NZ Refer to page 5 of the agenda and pages 5a-c of the tabled items. The handout tabled by Councillor van der Boom provided information about the organisation Oxfam, what they did and it highlighted the Oxfam Trailwalker fundraising event. Councillor van der Boom elaborated that the Trailwalker event had been relocated to Whakatāne in 2016 and that Oxfam want to keep the event in this area. It had been suggested to start the 2019 event from Edgecumbe and he wanted to gauge support from the Board. He said the organisers had not yet started any operational planning but a quick review of possible options for the trail had been discussed. In response to a query, Councillor van der Boom explained that the walkers looked for new experiences and therefore it was important to keep the event ‘fresh’. He advised the organisers were also looking to include a new whānau event; 30km event with a lower entry fee that families could enter and community groups could support. He concluded that they wanted to grow the event and make it more accessible for everyone. A suggestion was made to Councillor van der Boom that landowner negotiations occur early in the planning stages. Chairperson Stevenson volunteered to work with Councillor van der Boom and report to the Board on any updates, requests and progress. 6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 7.1 Minutes - Rangitāiki Community Board 11 July 2018 (Cont.) Attendance: K Byrne entered the meeting at 5:37 pm. 2.2. Councillor Mike van der Boom – Whakatāne Bike Trust Refer to page 5 of the agenda. The Whakatāne Bike Trust had been established to represent people interested in cycling within the Whakatāne district. Councillor van der Boom explained that at their recent strategic planning session, the Trust had developed a vision, objectives, identified various projects and their Action Plan listed the four priority actions the Trust wanted to achieve in the 2018-2020 period. Councillor van der Boom wanted to sow the seeds about linking the district’s towns together via tracks and said he would keep in touch overtime to progress this. He advised that the Mōtū Trail was to be extended and ideally would like to see the rural towns linked into this trail. He noted that although this may be a long time down the track, the Trust would be on-board to support achieving actions within the town to help with progress. In response to a question about the track locations, Councillor van der Boom described the possible circuits. 2.3. Councillor van der Boom – Whakatāne Bike Trust Discretionary Fund Application Refer to Page 5d of the tabled items. Councillor van der Boom said the Onepū Mountain Bike Park was a worthy project. He reported that there was a natural growth of people using the park and numbers of riders and walkers each year were over 15,000. The Whakatāne Bike Trust had a project to facilitate development and improvements of the Onepū Mountain Bike Park and planned to create new tracks and improve some existing tracks. Councillor van der Boom said ideally the Trust hoped to complete this work by the end of 2018 however realistically were looking at completion by June 2019. Councillor van der Boom said they were a charitable Trust seeking $3,000 to assist with the project and, if successful, it would be a good ‘kick start’ and show support as they begin to make applications to other organisations. He concluding saying the first fund raising event had been planned and funds raised would go to the Trust to support the Onepū Mountain Bike Park project. In response to a question, Councillor van der Boom explained how Councillor B Clark was one of the driving forces behind the Park development but the Trust had now been created to facilitate further development of the Park. It was noted that various local businesses donated to, and valued, the Park. Councillor van der Boom concluded saying the Park was established due to the good will of the community and that volunteers were valued, however for the trails to become more sustainable, the Trust would employ a track builder and they would help co-ordinate the volunteers. 2.4. Poroporo Rugby and Sports Club Apologies were received from Puti Koopu (Treasurer) and Huia Brown (President). 7 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 22 AUGUST 2018 Rangitāiki Community Board - AGENDA 7.1 Minutes - Rangitāiki Community Board 11 July 2018 (Cont.) A discussion ensued regarding the application and the Board noted the request for funding was to assist with the clubs operational costs. It was acknowledged that the club did have multiple sports teams and a large portion of children participating and it was suggested the club withdraw their application and reapply aligning to a specific project based activity. Attendance: Councillor van der Boom left the meeting