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Plains Water Supply Advisory Board 27 May 2016

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Plains Water Supply Advisory Board 27 May 2016 PLAINS WATER SUPPLY ADVISORY BOARD MEETING FRIDAY, 27 MAY 2016 AGENDA Meeting to be held in Committee Room 1, Civic Centre, Commerce Street, Whakatane at 10:00 am Marty Grenfell CHIEF EXECUTIVE 20 May 2016 WHAKATĀNE DISTRICT COUNCIL FRIDAY, 27 MAY 2016 PLAINS WATER SUPPLY ADVISORY BOARD - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Announcements ........................................................................................ 4 4 Public Forum ............................................................................................. 5 5 Confirmation of Minutes ........................................................................... 6 5.1 Plains Water Supply Advisory Board Minutes 18 March 2016 ..................................................... 6 6 Reports ................................................................................................... 12 6.1 Action Sheet – Council 21 April 2016 ........................................................................................ 12 6.2 Plains Water Scheme – Water Services Report from 1 July 2015 to 30 April 2016 ..................... 13 6.2.1 Appendix 1 - Map of Pahipoto and Nga Maihi Indicated boundaries for Te Teko water Scheme ............................................................................................................................ 18 6.2.2 Appendix 2 - Submission to Annual Plan 2016-17 for Plains Water Supply Advisory Board ............................................................................................................................... 20 6.2.3 Appendix 3 - Edgecumbe and Te Teko Water Supplies Report to Extraordinary Council 11 May 2016 .................................................................................................................... 25 WHAKATĀNE DISTRICT COUNCIL FRIDAY, 27 MAY 2016 PLAINS WATER SUPPLY ADVISORY BOARD - AGENDA 1 Membership W N Checkley (Chairperson) B Woods (Deputy Chairperson) Councillor R N Orr Councillor G F van Beek Rangitāiki Community Board Member G Bourk R Barkla W Geddes (Alternate Member S Geddes) W James G Smeaton 2 Apologies No apologies have been received at the time of compiling the agenda. 3 Announcements Page 4 WHAKATĀNE DISTRICT COUNCIL FRIDAY, 27 MAY 2016 PLAINS WATER SUPPLY ADVISORY BOARD - AGENDA 4 Public Forum 4 Public Forum The Council has set aside time for members of the public to speak in the public forum at the commencement of each Council, Committee, Sub-committee and Community Board meeting (up to 30 minutes) when these meetings are open to the public. Each speaker during the public forum section of a meeting, may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak at the public forum. The public forum procedure does not apply in respect of any hearing, including the hearing of submissions where the local authority, committee or subcommittee sits in a quasi-judicial capacity. With the permission of the chairperson, members may ask questions of speakers during the period reserved for public forum. If permitted by the chairperson, questions by members are to be confined to obtaining information or clarification on matters raised by the speaker. Page 5 WHAKATĀNE DISTRICT COUNCIL FRIDAY, 27 MAY 2016 PLAINS WATER SUPPLY ADVISORY BOARD - AGENDA 5 Confirmation of Minutes 5 Confirmation of Minutes 5.1 Plains Water Supply Advisory Board Minutes 18 March 2016 Details of PLAINS WATER SUPPLY ADVISORY BOARD MEETING HELD Meeting: IN COMMITTEE ROOM 1, CIVIC CENTRE, WHAKATĀNE ON FRIDAY, 18 MARCH 2016 COMMENCING AT 10:00 AM Present: B Woods (Chairperson), Councillors R N Orr and G F van Beek, Rangitāiki Community Board Member G Bourk, Messrs R Barkla, W Checkley, W James and G Smeaton In Attendance: M Grenfell (Chief Executive), D C Bewley (General Manager Planning, Regulatory and Corporate Services), H Barnes (General Manager Finance), S Agas (Manager Planning and Projects - Three Waters ), and C B Hair (Administration Officer Policy) Apologies: None Visitors: W Geddes and S Geddes 1. APPOINTMENT TO PLAINS WATER SUPPLY ADVISORY BOARD Refer to pages 40-42 of the agenda. RESOLVED: 1. THAT the report "Appointment To Plains Water Supply Advisory Board" be received; and 2. THAT the Plains Water Supply Advisory Board recommends to Council that the nomination of Winifred (Wini) Geddes to the Board be approved, with Simon Geddes as her alternate. Woods/Checkley CARRIED 2. CONFIRMATION OF MINUTES: 20.12.1.1 Refer to pages 5-7 of the agenda. RESOLVED: THAT the minutes of the Plains Water Supply Advisory Board meeting held on 20 November 2015 be confirmed as a true and correct record. Barkla/Wilson CARRIED 3. PLAINS WATER SCHEME – EDGECUMBE AND TE TEKO WATER SUPPLIES: 20.12.1 Refer to pages 8-25 of the agenda and tabled document 25A-B. Page 6 WHAKATĀNE DISTRICT COUNCIL FRIDAY, 27 MAY 2016 PLAINS WATER SUPPLY ADVISORY BOARD - AGENDA 5.1 Plains Water Supply Advisory Board Minutes 18 March 2016 (Cont.) The General Manager Planning, Regulatory and Corporate Services spoke to his report and set out the five options that the Council was consulting on during the Annual Plan submission process to improve the quality of water supplied to Edgecumbe and Te Teko communities. He stated that while the LTP included a project to supply water from the Paul Road bore to Edgecumbe, the budget for this project had increased from $2.45 million to $3.9 million due to additional system requirements and to future-proof the supply. He stated that the Ministry of Health subsidy of $2.02 million was available for this project but this was due to expire in January 2017, although an extension had been applied for. He stated that during the consultation process as part of the resource consent applications for Paul Road bore to increase the water take for future expansion of the scheme, concerns were raised by Te Teko hapū about their community’s water supply and the Council was considering options to satisfy their concerns. Five possible options had been put forward for consideration and the Council is seeking community views with consultation opening on 21 March to 22 April 2016 as all of the options developed would have rating implications for both Plains Water users and others on reticulated water schemes in the District. The General Manager Planning, Regulatory and Corporate Services tabled a draft copy of the Consultation Document approved by the Council on 17 March 2016 to be delivered to all households in the District (refer to tabled document 25A-B) which set out the five different options and the advantages and disadvantages of each option. 3.1. Te Teko Water Supply Discussion focused on the reasons why the Te Teko community seemed to favour having water supplied by the Paul Road bore (Option 3) instead of being supplied by the Tahuna Road bore (Option 2), given that the water from the Tahuna Road bore met the Drinking Water Standards for arsenic levels, was of high quality and would be a considerably cheaper project, by $750,000, and therefore a more affordable option. While it would require some modifications to the pipe network to isolate the system from the Braemar/Johnson Road water supply and some cost to secure the bore, Option 2 was seen as the most cost effective option and was the preferred option of the Council. Mrs Geddes advised that there were cultural as well as territorial reasons for the Te Teko community requesting that the water for Te Teko be supplied from the Paul Road bore. She stated that the existing boundaries of the Te Teko township excluded a number of properties around Galatea Road, approximately 250 people, and it was important that these people be supplied with water. The Manager Planning and Projects - Three Waters advised that all cost estimates for each option was based on the existing Te Teko water supply boundaries and if these boundaries were to expand the cost estimates would increase. He stated that the costs would be must less if the Tahuna Road bore was used to provide water to an expanded Te Teko scheme. It was noted that there were a number of issues that needed to be considered. Firstly the need for quality water that met the drinking water standards, secondly securing the source of that water and the cost involved in supplying water from various sources and thirdly the possible extension of the Te Teko water supply boundaries, which would have budget implications for each of the options. Mr Geddes advised that a hui would be held with the Te Teko community shortly, in conjunction with staff from the Council, to define the boundaries of the Te Teko water scheme. It was agreed to invite the Rangitāiki Ward Councillors to the hui where the definition of the boundary for Te Teko would Page 7 WHAKATĀNE DISTRICT COUNCIL FRIDAY, 27 MAY 2016 PLAINS WATER SUPPLY ADVISORY BOARD - AGENDA 5.1 Plains Water Supply Advisory Board Minutes 18 March 2016 (Cont.) be discussed, as well as the source of the water. It was noted that the Chairperson of the Rangitāiki Community Board was looking to schedule community meetings in the Rangitāiki Ward during the Annual Plan consultation process and would be interested in attending. 3.2. Who pays for the improvements to Edgecumbe and Te Teko water supplies? The issue of paying for good quality drinking water to Edgecumbe and Te Teko communities was discussed thoroughly.
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