Rangitaiki Community Board 24 June 2014

RANGITĀIKI COMMUNITY BOARD MEETING TUESDAY, 24 JUNE 2014 AGENDA

Meeting to be held in the Matatā Rugby Clubrooms, Division Street, Matatā

at 5:30 pm

Marty Grenfell CHIEF EXECUTIVE

18 June 2014

A402084

WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 Membership ...... 4

2 Apologies ...... 5

3 Announcements ...... 5

4 Public Forum ...... 5

5 Confirmation of Minutes ...... 6

5.1 Minutes - Rangitāiki Community Board 6 May 2014 ...... 6

6 Reports ...... 10

6.1 Activity Report to 31 May 2014 ...... 10

6.1.1 Appendix 1 - Whakatāne and Ōhope Water Supply Strategy Report ...... 13

6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 ...... 15

6.2 Requests for Funding – Matatā Rugby and Sports Club, Awakeri Primary School ...... 98

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade ...... 100

6.2.2 Awakeri School - Lit Kids Competition ...... 128

7 Members Reports and Updates ...... 143

7.1 Discretionary Funding Brain Storm Session ...... 144

7.2 Visions for Te Teko 2014 ...... 147

7.3 Edit Annual Report 2013 ...... 150

7.4 EDIT Annual Plan 2014-2015 ...... 154

8 Other Organisations Minutes ...... 157

8.1 Te Teko Residents Association - 6 May 2014 ...... 157

8.2 Matata Residents Association - 12 May 2014 ...... 161

8.3 Matata Residents Association 10 June 2014 ...... 163 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

8.4 EDIT Minutes - 7 May 2014 ...... 165 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

1 Membership

Board Member V E Richards - Chairperson

Board Member V F Barr

Board Member G E Bourk - Deputy Chairperson

Board Member K M Byrne

Board Member G L Dennis

Board Member E Harvey

Ward Member Appointed to the Board: Councillor G F van Beek

Page 4 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

2 Apologies

No apologies have been received at the time of writing the agenda. 3 Announcements

Board Member Dennis has invited Members to meet at the Matata Resource Centre at 5 pm to provide an overview of the services offered by the group. 4 Public Forum

The Board has set aside time for members of the public to speak in the public forum at the commencement of each Community Board meeting when these meetings are open to the public. Each speaker during the public forum section of a meeting, may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak at the public forum.

With the permission of the Chairperson, Members may ask questions of speakers during the period but these are to be confined to obtaining information or clarification on matters raised by the speaker.

1. B Dobson - Matata Rugby and Sports Club

2. A Peterson - Awakeri School

3. B Clarke - Onepu Park Update

Page 5 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

5 Confirmation of Minutes

5 Confirmation of Minutes 5.1 Minutes - Rangitāiki Community Board 6 May 2014

Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: LIONS READING ROOM, EDGECUMBE LIBRARY, COLLEGE ROAD EDGECUMBE ON MONDAY, 6 MAY 2014 COMMENCING AT 5.30 PM

Present: Board Member V E Richards (Chairperson),V F Barr, G E Bourk, K M Byrne, G L Dennis, E Harvey and Councillor G F van Beek

In Attendance: F Hennessey (Technical Officer Reserves and H J Storey (Administration Officer Community)

Visitors: Nil

Apologies: Nil

1. CONFIRMATION OF MINUTES: 19 MARCH 2014

Refer to pages 5-9 of the agenda.

RESOLVED:

THAT the minutes of the Rangitāiki Community Board meeting held on Tuesday, 19 March 2014 be confirmed as a true and correct record.

Van Beek/Harvey CARRIED

2. MATTERS REFERRED

2.1. Board Submission to Draft Annual Plan 2014/15

Refer to pages 11-14 of the agenda.

The Chairperson invited Board Members to support the presentation of the submission to the Council on 19 May 2014.

RESOLVED:

THAT the Board Submission to Draft Annual Plan 2014/15 be received.

Richards/Byrne CARRIED

Attendance: Board Member Barr entered the meeting at 5.45 pm

Page 6 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

5.1 Minutes - Rangitāiki Community Board 6 May 2014 (Cont.)

3. REPORTS

3.1. Activity Report to 31 March 2014

Refer to pages 15-22 of the agenda.

The following items were noted:

the custodian of the Awakeri Hall had requested that the concrete area in front of the premises be repaired, but had been advised that it was on road reserve. It was requested that a request be made to repair the area. The Te Mahoe Pavilion was in a state of disrepair and there seemed to be no one in the community that was willing to act as custodian for the premises. It was requested that information be provided to the next meeting regarding the upkeep of the pavilion. The Edgecumbe Lions Club donated $300 towards the cost of the purchase of stain for the deck of the Edgecumbe pavilion, kitchen cupboards, cutlery, crockery and furniture had been donated from various residents and organisations Water ponding was still occurring in the Totara Street area during heavy rain School Lights were to be installed on the state highway at Te Teko at the entrance to Edgecumbe Road There were plans to install an electric barbeque at the Thornton Reserve but it needed someone to undertake a sponsorship drive to get sufficient funds to cover the cost. The Board signalled they would consider making a contribution if they were approached. A request for suggestions from the public for suitable placement of the steam engine would be included in the next E.D.I.T newsletter The removal of the tree by the St John building had to be delayed due to funds having to be diverted towards tree clearing as a result of the recent storm It was requested that an approach be made to Kiwirail to remove the overhead railway bridge on Edgecumbe Road as it was no longer in use and caused problems when truck drivers who were not familiar with the area used the route and got stuck It was requested that the barrier be removed from blocking the footpath at the end of Hydro Road so that wheelchairs and push chairs were able to use the area without having to go onto the road.

RESOLVED:

THAT the Activity Report to 31 March 2014 be received.

Van Beek/Bourk CARRIED

3.2. Code of Conduct for Community Boards

Refer to pages23-25 of the agenda and the document included with the agenda entitled “Code of Conduct for Community Boards – March 2014”

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5.1 Minutes - Rangitāiki Community Board 6 May 2014 (Cont.)

RESOLVED:

1. THAT the Code of Conduct for Community Boards report be received; and 2. THAT the Rangitāiki Community Board adopt the Code of Conduct for Community Boards dated March 2014.

Barr/Byrne CARRIED

4. MINUTES OF OTHER GROUPS

4.1. Combined Community Board 19 March 2014

Refer to pages 26-30 of the agenda.

RESOLVED:

THAT the minutes of the Combined Community Board meeting held on Wednesday, 19 March 2014 be received.

Van Beek/Bourk CARRIED

4.2. Matatā Residents Association – 10 March and 14 April 2014

Refer to pages 31-32 of the agenda.

It was noted that traffic were continually speeding through Matatā and it was requested that the local speed device be utilised along Pākehā Street and Arawa Road in an attempt to slow traffic down.

RESOLVED:

THAT the minutes of the Matatā Residents Association meetings held on 10 March and 14 April 2014 be received.

Van Beek/Dennis CARRIED

4.3. E.D.I.T – 12 March and 9 April 2014

Refer to pages 33-39 of the agenda.

RESOLVED:

THAT the minutes of the E.D.I.T meetings held on 12 March and 9 April 2014 be received.

Byrne/Harvey CARRIED

5. DRAFT BOARD ACTION PLAN 2013-16

Refer to pages 40-42 of the agenda.

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5.1 Minutes - Rangitāiki Community Board 6 May 2014 (Cont.)

Members discussed the draft Action Plan 2013-16 and made minor changes to some of the wording and requested that a flow chart be developed to assist with the allocation of funding. It was agreed that meetings rotate around the district and be held at Matatā, Te Teko and Awakeri at least once a year. The next meeting is to be held at Matatā.

It was noted that the Te Teko Residents Association had agreed for the Board to conduct a Te Teko Vision Public Meeting and it was suggested that this be held on 16 June 2014.

RESOLVED:

THAT following minor changes the Draft Community Board Action Plan 2013-16 be adopted.

Richards/Barr CARRIED

THE MEETING CLOSED AT 7.05 PM

Confirmed this 24th day of June 2014

CHAIRPERSON

Page 9 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6 Reports

6 Reports 6.1 Activity Report to 31 May 2014

Subject: ACTIVITY REPORT TO 31 MAY 2014

To: RANGITĀIKI COMMUNITY BOARD

Meeting Date: TUESDAY, 24 JUNE 2014

Written by: TECHNICAL ADVISOR - RESERVES

File Reference: 7.1.8 - A445817

1. REASON FOR THE REPORT

The reason for this report is to provide the Community Board with an update of the Infrastructure and Community Services activities for the period ending 31 May 2014.

2. MATTERS ARISING FROM THE PREVIOUS MEETING

2.1. Messrs Bradley and Craven Steam Engine

No further information has been heard from EDIT at this point. The Chairperson may be able to update the meeting

2.2. Otakiri Pump Station

No feedback has been received from residents regarding any issues to date. The pump information indicates there wasn’t anywhere as much rain In Edgecumbe as there was in Whakatāne. Staff are waiting for some information from Opus before installing the last flap gate feature.

2.3. BBQ for Thornton Domain

No further information is available on this initiative

2.4. KiwiRail Abutment and Bridge

Kiwirail has indicated they are looking to remove these overhead structures. Included with this was the overhead plinths that remain on Hydro Road and were deemed by NZTA to be a safety issue, hence the reason why they have installed guardrail around them. If Kiwirail remove these plinths, then the guardrail will be of little use and can be removed. We are awaiting NZTA and Kiwirail feedback regarding this.

3. TRANSPORTATION

3.1. Reseals

The reseal programme for 2013/2014 financial year is now complete.

Page 10 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.1 Activity Report to 31 May 2014 (Cont.)

3.2. Road Renewals

The contractor has successfully completed pavement rehabilitation works at all three sites;

Tawa Street, Edgecumbe (urban) Putiki Rd, Edgecumbe (rural) Arawa Street, Matatā (urban)

They are now carrying out drainage improvement works on Mair Street and Mill Road.

3.3. Road Maintenance

The Contractor has performed exceptionally well this period, particularly with respect to their response to the windstorms and heavy rainfall events that assailed the district either side and through Easter.

3.4. College Road School Approaches

Active Warning Signs are now operational for the schools on College Road, Edgecumbe.

3.5. Herepuru Bluff Rock Fall

The Herepuru Road Bluff Rock fall works are now all completed as of 11th June 2014. This involved blasting the initial overhang and then manual scaling of the bluff face to remove all loose material, remaining overhangs and trees. This resulted in periodic closures between the hours of 9am and 3pm. The road status is now open.

4. WASTEWATER, STORMWATER AND WATER

4.1. Edgecumbe Wastewater Upgrade Stage 2

The work is going well, with all of the pipe now in place through the Langdon’s farm. The contractor is about to start work again after being delayed because the incorrect fittings were supplied. It was not wise to reduce the specification of the fittings so this has caused some delays while new fittings have been manufactured. The Contractor will be onsite within the next week and work through to completion which will take approximately three weeks. In the meantime the pumps and electrical systems have been manufactured and are sitting ready to be installed.

4.2. Matatā Water

Installation of steel reservoir is completed and installation of reservoir pipe work is underway. The new reservoir will be commissioned by the end of June 2014. The existing reservoir has 250m3 capacity and the new reservoir has 180m3 capacity. Therefore, the total storage capacity following the commissioning of new reservoir would be 430m3.

4.3. Matatā Wastewater

The resource consent hearings are completed. The early indication is that the Council will get required resource consents this week. However, the submitters have right to appeal the decision of the Commissioners to the Environmental Court, within 3 weeks of the decision being notified.

Page 11 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.1 Activity Report to 31 May 2014 (Cont.)

4.4. Edgecumbe Water

The bulk supply main from Paul Road bore to Edgecumbe will be installed in 2014/15 financial year with 100% subsidy from Ministry of Health drinking water subsidy scheme. The required pipe diameter for Edgecumbe supply main is 300mm. The estimated cost of installation of this pipe is $1.7 million. In the 2014/15 Annual Plan, funds are available to install a bigger pipe (350mm diameter) from Paul Road water source to Western Drain and Awakeri Road intersection to service future Awakeri supply. The additional cost ($300,000) of installing a bigger pipe is funded by Plains water scheme. Installation of production bores will be partly funded by MoH and the balance will be funded by Plains water scheme.

On the recommendation of the Projects and Services Committee held on 3 June 2014, the Council approved installation of 400mm diameter pipe for the first section of the bulk main which is from Paul Road to Western Drain Road and Awakeri Road intersection to provide emergency supply water to Whakatāne and Ōhope in future. The funding option to cover the extra cost ($300,000) of installing a 400mm pipe is yet to be determined. Supplying emergency water to Whakatāne and Ōhope from Paul Road water source is the preferred option in the Whakatāne and Ōhope Water Strategy Report which was prepared by the Consultant Alan Bickers.

The Projects and Services Committee report and the Whakatāne and Ōhope Water Strategy Report are attached as Appendices 1 and 2 for the Board’s reference. If 400mm pipe is installed for the first section of the pipe, the total cost of the project is approximately $2.3 million.

5. COMMUNITY SERVICES

5.1. Community Halls

A paper went to the recent Projects and Services meeting regarding the Management and Use of Community Halls. The halls discussed on the report included the Te Mahoe Pavilion and Te Teko War Memorial Hall. The recommendation for Te Mahoe was that staff would work with the community to look at future options for the pavilion.

Staff are planning to work with the Te Teko community, through the Residents Association, to find suitable long term options. A general commitment has been made, that staff will attend up to two committee meetings per year for each of the halls and ensure that staff communicate better with the committees and take note of the operational maintenance required.

6. RECOMMENDATIONS:

THAT the Activity Report to 31 May 2014 be received.

Appendix 1 – Report to Projects and Services Committee 3 June 2014

Appendix 2 – Whakatāne and Ōhope Water Strategy Report

Report Authorisation

Report writer: Fiona Hennessey Technical Advisor - Reserves

First Approval: Paula Chapman Manager Community Services

Final Approval: Julian Reweti General Manager Community and Economic Development

Page 12 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.1.1 Appendix 1 - Whakatāne and Ōhope Water Supply Strategy Report

WHAKATĀNE AND ŌHOPE WATER SUPPLY STRATEGY Subject: REPORT

To: PROJECTS AND SERVICES COMMITTEE

Meeting Date: TUESDAY, 3 JUNE 2014

Written by: MANAGER THREE WATERS

File Reference: 20.9.1 - A398135

1. REASON FOR THE REPORT

The reason for the report is to present to the Committee the “Whakatāne and Ōhope Water Supply Strategy Report” prepared by Alan Bickers of Jayal Enterprises Limited.

2. BACKGROUND

In the past few years a number of investigations and study reports have been prepared for Whakatāne and Ōhope water schemes. A 50 year water strategy study is underway for Plains water scheme which includes reviewing of the water boundary, level of service and future demand in 50 years. Public Health Risk Management Plans (PHRMPs) have been prepared for all these water schemes and the Ministry of Health (MoH) has approved these plans.

Although in the past, studies, investigations and various assessments of these water schemes were carried out, an overall strategy for these water schemes have not been prepared. Since these water schemes neighbour each other the Council engaged Alan Bickers from Jayal Enterprises Limited to prepare a report recommending an overall strategy for water supply in this area of Whakatāne District. Following reviewing the existing reports and studies, site visits and discussions with staff, Alan Bickers produced Whakatāne and Plains Water Supply Strategy Report, which is attached in Appendix 1. This report will be utilised in preparing a 30 year water strategy for District water supplies.

3. DISCUSSION

The Consultant has reviewed over 10 study/investigation/strategy reports prepared for Whakatāne, Ōhope and Plains water supplies when preparing this report. Possible Strategy for Whakatāne and Ōhope can be summarised as follows:

Replacing of Whakatāne no.2 water reservoir with a new reservoir of 4,500 m3 capacity Complete seismic protection of water treatment plant and equipment Complete construction of bores at Paul Road Consider and investigate options to provide supplementary source of water supply for Whakatāne/Ōhope scheme when existing river water source is not suitable for water abstraction. Possible options are:

1. Connect Paul Road bores to Whakatāne treatment plant for emergency supply 2. Extend water intake upstream

Page 13 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.1.1 Appendix 1 - Whakatāne and Ōhope Water Supply Strategy Report (Cont.)

3. Provide additional raw water storage 4. Construction of a dam in the Wainui Te Whara Stream

If options 2 and 3 above are preferred, give consideration to managing the risk of Cyanobacteria in the Whakatāne River

4. ASSESSMENT OF SIGNIFICANCE

If implemented, the recommendations in this report are considered to be significant in accordance with the Council’s policy on determining significance. However, making a decision on recommendations of this report is not sought at this stage and the outcome of this report will be utilised in preparing of 30 Year Water Infrastructure Strategy and the next LTP.

5. CONSIDERATIONS

5.1. Financial/budget considerations

If Paul Road water source is utilised to provide emergency supply to Whakatāne and Ōhope in future, the project to install a bulk supply main from Paul Road bores to Edgecumbe in 2014/15 needs additional funding. A separate report is submitted to the Committee on this matter.

6. Conclusion

Alan Bickers report will form the basis for the 30 Year Infrastructure Strategy for water supply currently being developed.

RECOMMENDATIONS:

THAT the report "Whakatāne and Ōhope Water Supply Strategy Report" be received.

Attached to this report:

Appendix 1: Whakatāne and Ōhope Water Supply Strategy Report

Report Authorisation

Report writer: Santha Agas Job Title Manager Three Waters

First Approval: Tomasz Krawczyk Job title General Manager Infrastructure

Page 14 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014

WHAKATANE DISTRICT COUNCIL

WHAKATANE & PLAINS WATER SUPPLY STRATEGY

MAY 2014

Alan Bickers

Page 15 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 (Cont.)

754

WHAKATANE & PLAINS WATER SUPPLY STRATEGY

MAY 2014

Alan Bickers

Page 16 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 (Cont.)

754 Page i Whakatane District Council Water Supply Strategy

WHAKATANE DISTRICT COUNCIL

WHAKATANE & PLAINS WATER SUPPLY STRATEGY

CONTENTS

EXECUTIVE SUMMARY ...... 1

1. INTRODUCTION ...... 9 1.1 BACKGROUND ...... 9 1.2 PROJECT BRIEF ...... 12 1.3 PROJECT METHODOLOGY ...... 13 1.4 CONTENT OF REPORT ...... 14 2. STATUTORY REGULATORY FRAMEWORK ...... 15 2.1 STATUTORY PROVISIONS ...... 15 2.2 NATIONAL STANDARDS FOR DRINKING WATER ...... 18 2.3 SUMMARY OF STATUTORY AND REGULATORY FRAMEWORK ...... 19 3. EXISTING WDC STRATEGIC PLANS ...... 20 3.1 CONTEXT OF STRATEGIC DOCUMENTS ...... 20 3.2 WDC’S RELEVANT STRATEGIC PLANS ...... 24 3.3 WDC’S OBJECTIVES FOR WATER SUPPLY ...... 25 3.4 WDC’S LEVELS OF SERVICE ...... 26 3.5 METHODOLOGY FOR STRATEGIC REVIEW ...... 27 3.6 CONCLUSIONS ABOUT WDC’S POLICIES ...... 28 4. REVIEW OF SCHEMES ...... 29 4.1 GENERAL ...... 29 4.2 WHAKATANE AND OHOPE (WHAKATANE SCHEME) ...... 29 4.3 PLAINS SCHEME ...... 47 4.4 MATATA SCHEME ...... 54 4.5 CONCLUSIONS ABOUT EXISTING STRATEGIES ...... 55 5. POSSIBLE STRATEGY FOR WHAKATANE/OHOPE ...... 58 5.1 OPTIONS AVAILABLE FOR WHAKATANE/OHOPE SUPPLY ...... 58 5.2 DEPENDENCE ON EXISTING WATER TREATMENT PLANT ...... 58 5.3 PAUL ROAD BORE AS A NEW SOURCE ...... 59 5.4 POSSIBLE SUPPLY STRATEGIES ...... 61 5.5 EXTEND INTAKE PIPELINE ...... 62 5.6 ADDITIONAL RAW WATER STORAGE ...... 63 5.7 CONNECTION TO THE PLAINS WATER SUPPLY ...... 64

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6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 (Cont.)

754 Page ii Whakatane District Council Water Supply Strategy

5.8 NEW BORES NEAR TO WATER TREATMENT PLANT ...... 64 5.9 DAM ON WAINUI TE WHARA STREAM ...... 66 5.10 SUMMARY OF POSSIBLE OPTIONS ...... 67 6. RESPONSES TO PROJECT BRIEF ...... 69 6.1 WHAKATANE/OHOPE SCHEME ...... 69 6.2 PLAINS WATER SCHEME ...... 72 APPENDIX A ...... 75

PROJECT BRIEF ...... 75

APPENDIX B ...... 78

GLOSSARY OF ABBREVIATIONS ...... 78

APPENDIX C ...... 79

BIBLIOGRAPHY ...... 79

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6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 (Cont.)

754 Page 1 Whakatane District Council Water Supply Strategy

WHAKATANE DISTRICT COUNCIL

WHAKATANE & PLAINS WATER SUPPLY STRATEGY

EXECUTIVE SUMMARY

ES 1 Introduction

ES 1.1 The township of Whakatane and adjoining settlement at Ohope beach are serviced by a reticulated water supply abstracted from the Whakatane River. The Whakatane District Council (WDC) is the authority responsible for the water supply.

ES 1.2 WDC’s ability to supply water can be affected by low flows in the Whakatane River during periods of dry weather and also when it is in flood. In extended periods of dry weather coupled with high tides it is a common occurrence for seawater from the Pacific Ocean (saline intrusion) to extend up the river beyond the point of abstraction and be drawn into the supply.

ES 1.3 The river has also been known to experience cyanobacteria algal bloom in its upper reaches during periods of warm weather combined with low flows. Given the potential for such blooms to be toxic the extension of the point of abstraction further upstream to avoid the saline intrusion may not be a sustainable solution for WDC.

ES 1.4 When the Whakatane River is in flood there can be periods of high turbidity caused by the transport of silt sized particles through erosion in high intensity rainfall events.

ES 1.5 WDC needs to develop a sustainable long-term strategy for the future water supplies for Whakatane and Ohope to meet public expectations for potable water.

ES 1.6 To the west of Whakatane are the predominantly agricultural Rangitaiki Plains. This area is serviced with water supply by WDC through the “Plains Water Supply Scheme”. This scheme also supplies water to Edgecumbe Township and a number of smaller settlements across the Rangitaiki Plains.

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6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 (Cont.)

754 Page 2 Whakatane District Council Water Supply Strategy

ES 1.7 WDC has decided to review the current long-term strategies for the sustainability of the current water supply schemes for Whakatane and Ohope, Rangitaiki Plains (including Edgecumbe) and Matata. It has engaged Alan Bickers of Jayal Enterprises Ltd to review the current strategies and provide this report for its consideration.

ES 2 Statutory Regulatory Framework

ES 2.1 WDC undertakes it water supply activity within a regulatory framework generally comprising: · Local Government Act 2002; · Health Act 1956; · Health (Drinking Water) Amendment Act 2007; · Resource Management Act 1991; and · NZ Drinking Water Standards 2008.

ES 2.2 The general thrust of this framework is to protect public health by ensuring that good quality drinking water is provided to communities. Suppliers of drinking water, like WDC, must take reasonable and practicable steps to protect water sources from contamination, supply drinking water that complies with the NZ Drinking Water Standards and prepare and implement public health risk management plans (PHRMPs).

ES 2.3 The statutory regulatory framework provides a basis for considering the issues that WDC seeks to address in relation to the water supplies that are subject to this report.

ES 3 WDC’s Strategic Planning

ES 3.1 WDC has identified its objectives and levels of service for water supply in its Water Asset Management Plan.

ES 3.2 In relation to the terms of reference of this review, it is noted that these refer to: · Compliance with the NZ Drinking Water Standards, · Adequacy of supply (continuous, safe, uninterrupted), · Network development to meet demand (reasonable pressure and flow).

ES 4 Review of Existing Water Supply Schemes

ES 4.1 The levels of service (LOS) for water supply services have been established by WDC in the Asset Management Plan (AMP) as follows:

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6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 (Cont.)

754 Page 3 Whakatane District Council Water Supply Strategy

· Provide a continuous, safe, uninterrupted, and cost effective urban water systems throughout the District’s urban and commercial areas that complies with the Drinking Water Standards; · Customers are provided with adequate safe drinking water with reasonable pressure and flow; · Protection of the environment by mitigating the quantity of contaminants discharged into receiving waters; · Manage the effects of development upon the existing network and provide sustainable solutions for future generations; · Educate communities about water conservation and water contamination issues for both public and private supplies.

ES4.2 I have reviewed the various strategic plans in relation to the LOS and my conclusions are summarised as follows:

(a) WDC seeks to “provide a continuous, safe, uninterrupted and cost effective” water supply for Whakatane and Ohope.

The water treatment plant building has recently been upgraded to meet 100% of the New Building Standard’s requirements. Subject to the elimination of some outstanding issues including improving the seismic resistance of installed plant, it has the capacity to meet demand for the period of this strategy (2045),

(b) I have carried out a general overview of the configuration, risks and management of the Whakatane Scheme which is documented in this report. This suggests to me that (except for the capacity and condition of service reservoir storage) it meets the LOS for continuous and uninterrupted supply.

(c) The projected future demand of 25,000 persons1 can be accommodated by both the current resource consent to take water and the water treatment plant and supply network as proposed by the AMP.

1 Based on the Whakatane Integrated Urban Growth Strategy (2010).

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6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 (Cont.)

754 Page 4 Whakatane District Council Water Supply Strategy

(d) Based on what I consider to be prudent standards for service storage to ensure continuity of supply in an unforeseen event, I consider that there is inadequate service reservoir capacity for the Whakatane area of supply. The current storage capacity would not ensure that WDC is able to meet its LOS to maintain continuity of supply to the Whakatane area for at least 48 hours in the event of a major unforeseen event during summer2. There is adequate service storage for the Ohope area of supply.

(e) As to the provision of “adequate safe drinking water”, there are the potential issues of contamination with sea water, increased turbidity following extreme weather events and cyanotoxin contamination. Sea water and increased turbidity occurrences may be acceptable to the community. I have no information about the community’s views. There is, nevertheless, a strong likelihood that with climate change and rising sea levels that the frequency of these events will increase.

ES 4.3 It is highly desirable that WDC take steps to avoid saline intrusion into the Whakatane/Ohope Scheme.

Constructing a new intake upstream of the predicted limit of saline intrusion does not mitigate the potential risk to public health from cyanotoxins and is a serious issue to be considered. There is little current information on the triggers for this to occur and the likely future frequency.3 The technical literature does not suggest practicable treatment methods for water contaminated with cyanotoxins. If the Whakatane River is to be retained as the primary source of supply a possible solution is an alternative (supplementary) source of water supply, such as a deep bore.

The main issues with water quality from the Whakatane River are summarised below:

2 A direct connection from the water treatment plant to the Whakatane reticulation (bypasses reservoirs) is available. 3 The occurrence of algal blooms is not solely related to river flow and is also affected by air and water temperatures, concentration of nutrients, nature of the substrate of the river beds and period between “flushes”. The propensity for cyanobacteria blooms to create cyanotoxins is not known.

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Issue Possible Solutions Saline Intrusion Shift intake upstream by at least 2 kilometres. Treatment (reverse osmosis or distillation). Utilise alternative water source. Turbidity Treatment (coagulation and sedimentation). Utilise alternative water source. Cyanotoxin contamination Treatment (activated carbon, UV). Utilise alternative water source.

ES 4.4 The availability of water from the Whakatane River to service Whakatane/Ohope is adequate to the end of the planning horizon with the projected population.

The main issues are the quality of water available for abstraction at low flows in the Whakatane River, particularly when high tides are experienced. Salinity, while not a public health issue, should be avoided. A possible solution is the construction of a new intake above the upstream limit of the saline wedge which would need to be some 2 – 2.5 kilometres above the existing intake.

The serious public health concern is the possibility of cyanotoxins entering the water supply which, in my opinion, is a significant public health concern. It is possible that by shifting the intake further upstream that the risk may be exacerbated, but there is no scientific information to support that. Recent research on the Hutt River in the Wellington Region suggests that the risk on the Whakatane River is low. Nevertheless, an algal bloom has been experienced as recently as 2014 in the upper reaches so the Wellington findings may not be applicable.

In the long term it may be preferable for Whakatane/Ohope Scheme to have an alternative water source. Connection to the Plains Water Scheme would be a potential solution as a supplementary source.

ES 4.5 The water treatment plant has a useful life beyond the planning period provided that it is well maintained and progressively upgraded to keep pace with new technology. The water treatment plant has had a seismic assessment in 2013 and a programme of strengthening undertaken to improve earthquake resistance, although there are still some outstanding matters to be addressed.

ES 4.6 The Whakatane/Ohope Scheme has insufficient service storage in reservoirs to provide 48 hours average summer demand for the

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projected population. Two of the existing reservoirs do not meet the minimum requirements for earthquake resistance for a potable water supply scheme. Consequently, it is essential that WDC provide both additional and replacement water storage in service reservoirs to meet the recommended design target.

ES 4.7 WDC is planning to replace the existing Valley Road No 2 reservoir sometime after 2022. In my view, the priorities should be reviewed so that this reservoir (which does not meet earthquake standards) is replaced with a new 4,500 m3 reservoir within the next 2 – 3 years.

This would provide the combined scheme with 13,415m3 of service storage4 which is sufficient for current demand. If and when the population increases towards the projected 25,000, then a further 4,500m3 reservoir may be needed.

ES 4.8 The “50 Year Strategy” for the Plains Water Scheme has identified the potential options to meet the demand projected of an expanded area of supply, provided that the yield from the Paul Road bore meets expectations.

ES 4.9 While there is still reliance on the Braemar Spring bore, there are public health issues to be addressed. Of particular concern is the high arsenic content which is significantly above the maximum acceptable value (MAV) set by World Health Organisation (WHO). Treatment options need to be considered for this.

ES 4.10 The combination of Braemar Spring and Paul Road bores is expected to yield approximately 23,300 m3/day. The projected peak demand of the expanded Plains Scheme is approximately 15,500 m3/day within the life of the 50-year strategy. This demand could be met by the proposed additional bores at Paul Road without calling on the Braemar Spring and the Johnson Road and Te Teko bores.

ES4.11 It has been suggested that the Plains Scheme could provide the supplementary source for the Whakatane/Ohope Scheme when the Whakatane River is affected by salinity and/or cyanobacteria pollution. If full back up was to be provided, such a proposal would only be possible while combined total demand was less than the availability of supply of 23,300 m3/day. A partial backup option would require 20,925 m3/day.

4 Excluding Otawairere.

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The Plains supply can be supplemented by the other sources as required (Johnson Road and Te Teko bores)5. Hence, this backup option may be viable with additional bores at Paul Road until the combined demand exceeds the supply capacity and consequently, consideration should be given to a supplementary source of supply other than the Paul Road bores.

ES 5 Possible Strategy for Whakatane/Ohope

ES 5.1 It is preferable that the Whakatane River remain the primary source of supply. In this case the problem of saline intrusion into the intake and occasional risk of cyanobacteria contamination need to be addressed.

ES 5.2 There are 4 possible options that are potentially capable of addressing the saline intrusion:

Paul Road bore Potentially viable option with construction of additional 3 bores. Connection to Water Treatment Plant required estimated at $9 million for full supplementation of Whakatane/Ohope demand. Extend water intake 2.0 – 2.5 km Viable option to avoid saline wedge, but upstream has serious risk of cyanobacterial contamination for which treatment would be required. Provide additional raw water storage Potentially viable and economical upstream of water treatment plant solution. The volume of raw water storage required is dependent on duration of saline intrusion which requires further analysis and modelling. This option may not be viable in the event of an outbreak of cyanobacteria. New ground water sources Paul Road bore is potentially viable. Other options west of the Whakatane River have quality and yield issues. Possible sources east of the River not identified and unlikely to be found. Dam in the Wainui te Whara Stream Potential option. Further investigations required, but likely to be expensive.

5 Johnson Road has a capacity to supply 1,300 m3/day and Te Teko can supply 1,100 m3/day which would bring the total available supply from the Plains Scheme to approximately 25,700 m3/day.

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There are still a number of unknown factors preventing a clear strategy to be identified such as estimated comparative costs of various works and the further analysis and modelling of the duration of the occurrence of salinity in the Whakatane River at the proposed points of abstraction.

Nevertheless, on a qualitative basis, the best potential option would appear to be partial supplementation of Whakatane/Ohope demand from the Plains supply through progressive development of the full array of bores ta Paul Road. This would obviate the risk of cyanobacterial contamination in the Whakatane River.

ES 5.3 Based on an analysis of the issues relating to the 4 possible options identified (above), the recommended strategy for Whakatane/Ohope Scheme, assuming the Whakatane River is primary source of supply, should be as follows:

(a) Replace the existing Whakatane No 2 reservoir with a new reservoir of 4,500 m3 capacity at the Valley Road site within 2-3 years.

(b) Complete seismic protection of water treatment plant and its equipment.

(d) Consider and investigate options to provide supplementary source of supply when intake is affected by saline intrusion:

(i) Connect Paul Road bores to water treatment plant; (ii) Extend water intake upstream; (iii) Provide additional raw water storage; (iv) Construct dam in the Wainui te Whara Stream.

(e) If options (ii) or (iii) are preferred, give consideration to managing the risk of cyanobacteria in the Whakatane River.

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WHAKATANE DISTRICT COUNCIL

WHAKATANE & PLAINS WATER SUPPLY STRATEGY

1. INTRODUCTION

1.1 Background

1.1.1 The township of Whakatane and adjoining settlement at Ohope beach are the main centres within the Whakatane District with a combined population of 16,8066. These areas are serviced by a reticulated water supply abstracted from the Whakatane River. The point of abstraction is about 10.5 kilometres upstream of the Whakatane River mouth. The resource consent to take water expires in 2026. Water is treated at a treatment plant and then pumped to a series of service reservoirs from where it is distributed to consumers in the reticulated areas. The Whakatane District Council (WDC) is the authority responsible for the water supply.

1.1.2 WDC’s ability to supply water can be affected by low flows in the Whakatane River during periods of dry weather and also when the river is in flood.

In extended periods of dry weather coupled with high tides it is a common occurrence for seawater from the Pacific Ocean to extend up the river beyond the point of abstraction and be drawn into the supply (saline intrusion). This results in a high saline content in the water making it unpalatable for human and animal consumption. To avoid saline intrusion WDC installed a temporary extraction point about 500 metres (m) upstream of the treatment plant in 2009/10 which was thought to be above the limit of the saline wedge7. In the summer of 2012/13 WDC needed to extend the temporary intake pipeline a further 400m upstream because the saline wedge had migrated further

6 Source: Statistics NZ, Census data 2013. 7 So named because the interface between the seawater and river water has a wedge shape extending further upstream at the river bed than at the surface. This is a result of relative densities of the two waters and distribution of river flow velocity through its water column.

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upstream than had been previously experienced. The frequency of such extreme events may increase into the future as a result of climate change combined with rising sea levels.

TEMPORARY PIPELINE 2013

In the summer of 2013/14, due to low river flows, WDC further extended the emergency intake pipeline by 400 metres upstream of previous emergency intake and buried it in the ground.

1.1.3 The Whakatane River has also been known to experience cyanobacteria algal8 bloom in its upper reaches during periods of warm weather combined with low flows. Given the potential for such blooms to be toxic the extension of the point of abstraction further upstream to avoid the saline wedge may not be a sustainable solution for WDC, as it could increase the risk of exposure to cyanobacteria contamination.9

8 Cyanobacteria (also known as “blue-green algae”) are aquatic and photosynthetic. They live in the water, and can manufacture their own food. Cyanobacteria reproduce explosively under certain conditions. This results in algal blooms, which can become harmful to other species when they produce toxins. These toxins can be neurotoxins, hepatotoxins, cytotoxins, and endotoxins, and can be toxic and dangerous to humans as well as other animals and marine life in general. 9 Potentially toxic algae was detected in the Whakatane River at Ruatoki Bridge in February 2014.

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1.1.4 When the Whakatane River is in flood there can be periods of high turbidity10 caused by the transport of silt sized particles through erosion in high intensity rainfall events. This material has to be removed in the water treatment plant by coagulation and sedimentation which places a higher than usual demand on these treatment processes.

1.1.5 The treatment plant buildings were assessed as an earthquake risk and WDC has recently (2013) completed a programme of seismic upgrading to 100% of the New Building Standard (NBS), although there are other possible earthquake risks to be addressed.

1.1.6 While development pressure has slowed, Whakatane and Ohope continue to be the main residential and business centres in the Eastern Bay of Plenty, and will likely continue to increase in population (albeit modestly) and business investment. With increasing population there are raised public expectations concerning the reliability and quality of water supply.

1.1.7 WDC needs to develop a sustainable long-term strategy for the future water supplies for Whakatane and Ohope to meet these public expectations.

1.1.8 To the west of Whakatane are the predominantly agricultural Rangitaiki Plains. This area is serviced with water supply11 by WDC through the “Plains Water Supply Scheme”. The communities of Edgecumbe and Te Teko, as well as domestic dwellings on the Plains, obtain their water from this supply. At the north-western extremity of the Plains lies the township of Matata, which is likely to have a reticulated sewerage system constructed to serve it within the next two years. Matata has a spring fed water supply and storage is currently being increased to cope with higher projected demand and summer peaks.

1.1.9 Following the recommendation of the Plains Water Supply Special Committee, which was set up to provide advice to the Council on matters relating to the Plains Water Supply Scheme, the Council has developed a draft of 50 Year Strategy for Plains Water Supply directed

10 Turbidity is the cloudiness or haziness of a fluid caused by individual particles (suspended solids) that are generally invisible to the naked eye, similar to smoke in air. The amount of turbidity is a key test of water quality. 11 The Plains Water Supply was originally intended to provide potable water for dairy farms but domestic connections are now permitted. It does not supply water for irrigation purposes.

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at improving the level of service for existing users and extending the supply to other landowners in time.

1.1.10 Water for Plains Water Supply Scheme is extracted from a spring source and three bores (Braemar Springs, 2 bores at Johnston Road and a bore at Tahuna Road). WDC has recently constructed a further bore to supply the network in Paul Road, although this is not as yet supplying the scheme. The Braemar Spring and Johnson Rd supplies have traces of arsenic but not at a level that creates an immediate danger to human health. This, however, remains a contentious issue because the arsenic content is in excess of recommended levels.

1.1.11 WDC has decided to review the current long-term strategies for the sustainability of the current water supply schemes for Whakatane and Ohope, Rangitaiki Plains (including Edgecumbe) and Matata. It has engaged Alan Bickers of Jayal Enterprises Ltd to review the current strategies and provide this report for its consideration.

1.2 Project Brief

1.2.1 WDC has provided a brief 12 outlining the scope of this review. The aim of the brief is to answer the following key questions:

1.2.2 Whakatane and Ohope:

1. Does the Whakatane River provide a secure, long term option for water supply to Whakatane and Ohope? 2. Is the treatment plant physically suitable and appropriately located to continue to provide water to the communities of Whakatane and Ohope? 3. Is there sufficient storage capacity in the network to meet future needs, including during an emergency event? 4. Are there other risks (present or future) to this supply that the Council has not identified? 5. Is the Plains Water Supply a viable alternative option for Whakatane and Ohope (either as a permanent or emergency supply) or should other water sources/ supplies be considered? 6. What are the likely impacts on this supply resulting from legislative change, central government policy and Regional Council planning?

12 Source: David Bewley, General Manager Strategy & Planning, WDC (17 April 2013).

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7. Are the assumptions in the Whakatane and Ohope Water Strategy robust? 8. Does the current list of capital projects in the LTP support the conclusions in 1 to 8 above?

1.2.3 Rangitaiki Plains (Plains Water supply and Matata):

1. Are the assumptions in the 50 year Plains Water Strategy robust? 2. What are the likely impacts on this supply resulting from legislative change, central government policy and Regional Council planning? 3. Has the Council adequately identified present and future risks to the Plains Water Supply and Matata water supply? 4. Does the current list of capital projects in the LTP support the conclusions in 1 to 3 above?

1.2.4 The answers to these questions are set out in Section 6 of this report.

1.2.5 In consultation with Tomasz Krawczyk, General Manager Infrastructure, the Project Brief was extended to identify possible options to provide a sustainable long-term source of supply for Whakatane/Ohope and to recommend a strategy.

1.3 Project Methodology

1.3.1 The methodology that was adopted to conduct the review was as follows:

(i) Attended a briefing workshop with WDC’s Chief Executive, General Manager Strategy & Planning, General Manager Infrastructure and other officers (4 April 2013); (ii) Carried out a preliminary desktop review of background documents provided by WDC (refer Appendix C); (iii) Carried out a familiarisation site visit under guidance of WDC staff (26 April 2013); (iv) Met with various WDC staff to obtain information necessary to conduct the review; (v) Carried out an analysis of WDC’s current strategies and plans to identify issues to be addressed; (vi) Identified the current potential weaknesses and threats to the achievement of WDC’s current strategies; (vii) Considered the range of broad options available for WDC to achieve the desired outcomes for the communities served by the various water supplies;

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(viii) Identified appropriate strategies to go forward in conjunction with WDC Planners and Engineers; (ix) Met with WDC’s senior officers to discuss the progressive drafts of the review report; (x) Revised the final draft report13 on the basis of discussions with WDC’s senior officers. The report has been through a series of iterations as WDC officers have been able to provide new and additional information to clarify some matters and reduce the level of uncertainty.

1.4 Content of Report

Section 2 - Refer to the statutory and regulatory framework under which WDC operates its water services.

Section 3 - Refers to the existing water supply strategies of WDC.

Section 4 Reviews the existing water supply schemes against WDC’s levels of service and also reviews the existing strategic plans for these schemes;

Section 5 Considers options for a possible strategy for the Whakatane/Ohope water supply;

Section 6 Responds to the specific questioned raised in the Project Brief (refer 1.2).

13 Issue 4 of 7 April 2014 with comments received on 12 May 2014.

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2. STATUTORY REGULATORY FRAMEWORK

2.1 Statutory Provisions

2.1.1 The statutory mandate for WDC to be involved in water supply activity may be found in several statutes:

(a) Local Government Act 2002 (LGA):

“130 Obligation to maintain water services (1) This subpart applies to a local government organisation that provides water services to communities within its district or region— (a) at the commencement of this section: (b) at any time after the commencement of this section. (2) A local government organisation to which this section applies must continue to provide water services and maintain its capacity to meet its obligations under this subpart. ...”

Consequently, WDC is required to continue to provide water services to those communities that have been provided with a public supply at the present time.

(b) Health Act 1956

It is a requirement of S.39 of this Act that dwelling houses have an adequate supply of potable water. The Act also places obligations on suppliers of drinking water like WDC.

“69S Duty of suppliers in relation to provision of drinking water

(1) Every networked supplier, bulk supplier, and water carrier must take all practicable steps to ensure that an adequate supply of drinking water is provided to each point of supply to which that supplier supplies drinking water. ...”

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This requirement primarily impacts on pressure and flow at the point of supply. Suppliers of drinking water also required take steps in relation to protecting the source of supplies under the Act:

“69U Duty to take reasonable steps to contribute to protection of source of drinking water

(1) Every drinking-water supplier must take reasonable steps to— (a) contribute to the protection from contamination of each source of raw water from which that drinking-water supplier takes raw water: (b) protect from contamination all raw water used by that drinking-water supplier. (2) Every drinking-water supplier who is a bulk supplier or a networked supplier must take reasonable steps to protect from pollution all aspects of the drinking-water supply system of that drinking-water supplier. ...”

These generic issues are further reinforced in other sections of the Act:

“69V Duty to take all practicable steps to comply with drinking-water standards (1) Every drinking-water supplier must take all practicable steps to ensure that the drinking water supplied by that supplier complies with the drinking-water standards. (2) A drinking-water supplier complies with subsection (1) if the supplier implements those provisions of the supplier's approved public health risk management plan relating to the drinking-water standards. (3) Subsection (2) does not limit the ways in which a drinking-water supplier is able to comply with subsection (1). ...”

“69W Duty to take reasonable steps to supply wholesome drinking water

Every drinking-water supplier must take reasonable steps to ensure that the drinking water supplied by that drinking-water supplier is wholesome.”

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“69X Duties in relation to new water sources

Before connecting a new source of raw water to the drinking-water supply, a drinking-water supplier must ensure that raw water from that new source,— (a) if untreated, will contain no determinands that exceed the maximum acceptable values specified in the drinking-water standards when it is supplied; or (b) is, or will be, treated in such a way that it will contain no determinands that exceed the maximum acceptable values specified in those standards when it is supplied.”

Consequently, WDC must take reasonable and practicable steps to contribute to protecting its water sources from contamination. In relation to the Whakatane River as the source of supply for the Whakatane and Ohope area the specific matters referred to in 1.1, namely, saline intrusion, cyanobacteria algal bloom and high turbidity, raise a number of significant challenges for WDC to address as part of developing and implementing a water supply strategy.

It is also necessary for WDC to ensure that the quality of any new water sources that are contemplated, such as for the Plains Water Supply, meet appropriate quality measure generally provided in the Drinking Water Standards.

The Act aims to protect public health by improving the quality of drinking water provided to communities.

This Act – · Requires drinking water suppliers to take all practicable steps to ensure they provide an adequate supply of drinking water that complies with the New Zealand Drinking-Water Standards; · Requires drinking water suppliers to introduce and implement public health risk management plans; · Ensures drinking water suppliers take reasonable steps to contribute to the protection from contamination of sources from which they obtain drinking water; · Requires officers appointed by the Director-General of Health to act as assessors to determine compliance with the Act and to have their competence internationally accredited;

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· Requires record keeping and publication of information about compliance; · Provides for the appropriate management of drinking water emergencies; · Improves enforcement by providing an escalating series of penalties for non-compliance.

Consequently, this Act generally reinforces the provisions referred to in the LGA and the Health Act.

2.2 National Standards for Drinking Water

2.2.1 The objective of the New Zealand Drinking Water Standards 2008 (NZDWS) is “to ensure all New Zealanders have access to good quality water”.

2.2.2 The NZDWS, which are derived from WHO14 guidelines, prescribe the maximum allowable concentrations of potentially harmful contaminants that may be present in drinking water. The standards are exactly the same for all supplies, regardless of size or type, because they relate to health effects on people. The monitoring and compliance criteria, however, become more detailed or stringent as population increases. This approach provides different levels of certainty that the standards are being met and is intended to help balance costs against public health risks. As the standards note: “From a public health perspective, the more people served the more certainty that is needed”. There is also a degree of flexibility in the standards, as water suppliers may apply to have alternative treatment processes approved, other than those set out in the standards.

2.2.3 There is further flexibility for the smallest categories of water supply, in that the standards prescribe suitable treatments depending on whether the water catchment is protected, partially protected or fully protected. The greatest flexibility for small water supplies, however, lies in Public Health Risk Management Plans (PHRMP) where communities can identify risks to their supplies, consider affordability and practicality and may prioritise addressing risks.

14 World Health Organisation.

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2.2.4 There is a phased timetable for compliance with the drinking water provisions of the Act. From the specified dates, a water supplier must comply with the duties to: · Take all practicable steps to ensure there is an adequate supply of drinking water; and · Comply with the drinking water standards; · Take all reasonable steps to protect raw sources of drinking water from contamination; · Provide wholesome drinking water; and · Prepare and implement a PHRMP.

2.2.5 Supplies serving 10,000 or more population must already be compliant. Those serving 5,000 to 10,000 had until July 2013 to comply while compliance of smaller supplies will be progressively phased in from 2014 to 2016.

2.3 Summary of Statutory and Regulatory Framework

2.3.1 WDC undertakes it water supply activity within a policy and regulatory framework generally comprising: · Local Government Act 2002; · Health Act 1956; · Health (Drinking Water) Amendment Act 2007; · Resource Management Act 1991; and · NZ Drinking Water Standard 2008.

2.3.2 The general thrust of this framework is to protect public health by ensuring that good quality drinking water is provided to communities. Suppliers of drinking water, like WDC, must take reasonable and practicable steps to protect water sources from contamination, supply drinking water that complies with the NZ Drinking Water Standards and prepare and implement PHRMPs.

2.3.3 The statutory and regulatory framework provides a basis for considering the issues that WDC seeks to address in relation to the water supplies that are subject to this report.

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3. EXISTING WDC STRATEGIC PLANS

3.1 Context of Strategic Documents

3.1.1 Local authorities are required by law15 to prepare and adopt specific plans in order to govern and manage the delivery of services within their territorial districts.

3.1.2 S.93 of the LGA requires there to be a “long-term plan” (LTP), the purpose of which is as follows:

“ (6) The purpose of a long-term plan is to— (a) describe the activities of the local authority; and (b) describe the community outcomes of the local authority's district or region; and (c) provide integrated decision-making and co-ordination of the resources of the local authority; and (d) provide a long-term focus for the decisions and activities of the local authority; and (e) provide a basis for accountability of the local authority to the community; and (f) provide an opportunity for participation by the public in decision-making processes on activities to be undertaken by the local authority. (7) A long-term plan adopted under this section must— (a) cover a period of not less than 10 consecutive financial years; and (b) include the information required by Part 1 of Schedule 10. (8) A local authority must, in complying with the requirements of this Act.”

Part 1 of Schedule 10 referred to in subsection 8 refers to the content of the LTP which includes the following matters:

(i) Community outcomes, (ii) Groups of activities, (iii) Capital expenditure for groups of activities, (iv) Statement of service provision, (vi) Funding impact statement for groups of activities,

15 Local Government Act 2002 (LGA) being the principal statute.

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(vii) Variation between territorial authority's long-term plan and assessment of water and sanitary services and waste management plans.

3.1.3 S.125 of the LGA provides as follows:

“125 Requirement to assess water and other sanitary services (1) A territorial authority must, from time to time, assess the provision within its district of– (a) water services; and (b) other sanitary services. (2) One type of service may be assessed in conjunction with another type of services. (3) An assessment may be included in the territorial authority’s long- term plan, but, if it is not, the territorial authority must adopt the assessment using the special consultative procedure.”

While a local authority is required to prepare an assessment of water services, the content of that document is not specified16 at the present time. Originally, the content of the assessment in the now repealed S.126 included:

“ (a) A description of the means by which– (i) drinking water is obtained by residents of, and communities within, the district . . . (c) An assessment of– (i) the quality and adequacy of supply of drinking water within the district for each community; . . . (d) A statement of current and estimated future demands for water services within its district and a statement of any issues relating to– (i) the quality and adequacy of supply of drinking water for each community; . . . (e) A statement of options available to meet the current and future demands identified under paragraph (d) and assessment of the suitability of each option for the district and for each community within it; and

16 S.126 which specified the content was repealed on 27 November 2010.

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(f) A statement of the territorial authority’s intended role in meeting the current and future demands identified under paragraph (d); and

(g) The territorial authority’s proposals for meeting the current and future demands identified under paragraph (d), including proposals for any new or replacement infrastructure”.17

Consequently, an assessment of water services provides valuable input for the development of a strategic plan for water supplies within a district. In my view, the content of the repealed S.126 was a useful guide to the preparation of the assessment.

3.1.4 Other documents in common use by local authorities are “asset management plans” (AMPs) and levels of service (LOS) specifications.

Asset management relies on AMP’s which are tactical documents18 that assist a local authority to make decisions about the management of specific classes of infrastructure assets. A basic AMP includes an inventory of assets, an assessment of their condition and their expected useful life. An AMP may use simple risk assessment to identify the need and timeframe for assets to be renewed and/or replaced and the resultant financial implications for the local authority to maintain the desired level of service. AMPs essentially focus on maintaining existing infrastructure, but they do not have the strategic focus that a local authority needs for planning major infrastructure works.

“Levels of service” (LOS) are the quantified and qualitative outputs that a local authority intends to deliver to its customers. A LOS statement commonly covers attributes such as quality, reliability, responsiveness, sustainability, timeliness, accessibility and cost. Performance measures (customer and technical) are used to define specific targets in relation to levels of service.19

3.1.5 In its report20 to the Minister of Local Government in 2013 the Infrastructure Expert Advisory Group (EAG)21 said:

17 Source: S.126 of LGA (repealed). 18 AMPs are not strategies. 19 Source: Department of Internal Affairs, (2013); “Report of the Local Government Infrastructure Expert Advisory Group”. 20 Ibid. 21 Alan Bickers was a member of the EAG.

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“In the absence of spatial planning, we consider there is a necessary alternative for achieving the more efficient provision of infrastructure. That is, to introduce a requirement for a specific infrastructure strategy for each council. An infrastructure strategy would be an overarching document that leads and builds off individual asset management plans for different classes of infrastructure … such a strategy would relate to both the LTP, assessment of needs and levels of service, individual asset management plans and implementation.”

3.1.6 The EAG’s rationale was that Infrastructure Strategic Plans provide the linkages between the LTP and the AMPs. They draw on information from the AMP, Assessment of Water Services and the LOS.

The relationship of these various documents is shown below:

Except for the LTP and the services assessment (refer 3.1.3), none of the other planning documents were statutory requirements, but infrastructure strategies are being contemplated as a response to the EAG’s recommendations.

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3.2 WDC’s Relevant Strategic Plans

3.2.1 As part of this review, I have examined various WDC documents in relation to the provision of water supplies. These documents have included: · Whakatane District Council, (2012); “Long-term Plan 2012-22”; · Whakatane District Council, (2011); “Assessment of Water and Sanitary Services”; · GHD Ltd, (2011); “2011/2012 Water Asset Management Plan”; · Opus International Consultants Ltd (2011); “Plains 50 Year Strategy Study”.

A full list of the documents reviewed is set out in Appendix C.

3.2.2 The following community outcomes22 have been determined in the LTP for Whakatane District: · Effective leadership; · Sustainable economic development; · Community well-being; · Quality Services; · Valuing our environment; and · Reliable and affordable infrastructure.

3.2.3 Water supply activities23 have a relationship to the following community outcomes: · Quality Services; · Valuing our environment; · Reliable and affordable infrastructure.

3.2.4 The rationale for WDC involvement in the public supply of water to its various communities and ownership of water supply assets is as follows:

22 Whakatane District Council, (2012); “Long Term Plan 2012-22”. 23 Source: GHD Ltd, (2011); “2011/2012 Water Asset Management Plan”.

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“The Council is legally required to maintain the current public water systems and a reliable supply of safe drinking-quality water is required by Whakatāne’s District residents and businesses.”

This statement accurately reflects the provisions of S.130 of the LGA (refer 2.1.1(a)) and S.69U to 69X of the Health Act 1956 (refer 2.1.1(b)).

Council’s involvement in private water supplies is in an advisory and education capacity.

Other reasons that WDC is involved with water supply are: · To provide consumers connected to a public water system with a continuous supply at reasonable volume and pressure (refer S.69S of the Health Act 1956); · To ensure that all practicable steps are taken to ensure that all water provided from the public systems meets the quality required by the New Zealand Drinking Water Standards 2005 (refer 2.2);24 · To ensure that adequate water is available for fire-fighting in urban water supply; · To manage water demand; · To ensure that there is sufficient water for future development including businesses, schools, etc.

3.3 WDC’s Objectives for Water Supply

3.3.1 WDC’s Water Asset Management Plan (AMP)25 has identified the objectives of the water supply activity in relation to the relevant community outcomes:

Community Outcome Water Supply Objective Quality Services · Protect public health by providing plentiful supplies of potable water for domestic purposes that comply with the Drinking Water Standards for NZ. · Encourage the community to participate in decision- making processes and to be informed about changes or initiatives within the District regarding water supply.

24 Drinking Water Standards were revised in 2008. 25 GHD Ltd, (2011); “2011/2012 Water Asset Management Plan”.

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Community Outcome Water Supply Objective · Help the community to understand how their money is spent and what the consequences are with regards to levels of service. Valuing our Environment · Ensure the District’s water resources are used in an efficient and sustainable manner. · The water network is designed, operated, used and maintained whilst avoiding adverse effects on the environment. · Ensure compliance with relevant resource consents. · Ensure growth within the network is planned and that new developments directly contribute to expansion of the network. Reliable and Affordable · Supporting business within the district by providing Infrastructure a water supply at suitable quantities and pressures to ensure business continuity. · Planning for continuity of supply of clean water in the event of natural disaster. · Protect property by ensuring adequate water supply and pressure for firefighting. · Provide appropriate infrastructure to allow continuous supply of potable water, and repairing or replacing assets within the concept of sustainability. · Ensure robust maintenance renewals and capital programmes.

3.3.2 The AMP identifies the variety of policies and actions that are intended to ensure the achievement of the water supply objectives.

One of the important means is the identification of levels of service (LOS) and actions to ensure that these are delivered.

3.4 WDC’s Levels of Service

3.4.1 LOS are the performance standards that WDC seeks to provide water supply services to the community.

The AMP has defined the LOS as follows: · Provide a continuous, safe, uninterrupted, and cost effective urban water system throughout the District’s urban and commercial areas that complies with the Drinking Water Standards; · Customers are provided with adequate safe drinking water with reasonable pressure and flow;

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· Protection of the environment by mitigating the quantity of contaminants discharged into receiving waters; · To manage the effects of development upon the existing network and provide sustainable solutions for future generations; · Educate communities about water conservation and water contamination issues for both public and private supplies.

3.4.2 It is clear from the above that WDC’s LOS have as a focus the quality and quantity of water provided to its consumers – “adequate safe drinking water with reasonable pressure and flow”.

3.5 Methodology for Strategic Review

3.5.1 The methodology that has been adopted for this strategic review is demonstrated in the following figure:

METHODOLOGY FOR STRATEGY

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3.6 Conclusions about WDC’s Policies

3.6.1 WDC has identified its objectives and LOS for water supply in its Water AMP.

3.6.2 In relation to the terms of reference of this review, it is noted that these refer to: · Compliance with the NZDWS, · Adequacy of supply (continuous safe, uninterrupted), · Network development to meet demand (reasonable pressure and flow).

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4. REVIEW OF EXISTING WATER SUPPLY SCHEMES

4.1 General

4.1.1 The scope of this Section is a review of the current water supply schemes for – · Whakatane and Ohope; · Rangitaiki Plains (including Edgecumbe); · Matata.

The term of the strategic review was originally agreed at 25 years i.e. until 204026 but later extended to 204527.

4.2 Whakatane and Ohope (Whakatane Scheme)

4.2.1 The Whakatane water supply system provides a reticulated water supply to the urban areas of Whakatane and Ohope.

4.2.2 Analysis of supplied data on a daily basis from the Whakatane water treatment plant for the months of December to March (inclusive) has been done for the years of 2008 – 2014 (inclusive)28. This analysis has identified daily demand as follows:

Month Average demand Peak demand (m3/day) (m3/day) December 6071 7434 January 6565 7870 February 6201 7509 March 5680 7212

January has the highest average and peak daily demand which coincides with holiday visits to the area.

4.2.3 Based on the 2013 census, population of 16,80629, the average daily demand over summer is 365 litres/head/day. For the purposes of

26 Pers Comm: David Bewley (2 May 2013) to Alan Bickers. 27 Pers Comm: Tomasz Krawczyk (17 March 2014) to Alan Bickers. 28 These are the months when demand is usually greatest. 29 Source: 2013 Census data.

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developing a strategy, a peak day demand of 450 litres/head/day is a reasonable assumption and compares favourably with other territorial authorities (such as Thames Coromandel District and Tauranga City).

4.2.4 The projected population at 203130 is estimated at 17,300. The population estimates assume that population in several areas supplied will be unchanged or reduced. It is understood that in the summer holidays a population peak will occur, but the extent of this peak is unquantified.

4.2.5 It has been agreed with WDC’s General Manager Infrastructure that the life of the strategy is 30 years (until 2045).31

4.2.6 The Whakatane Integrated Urban Growth Strategy (2010) has projected a population of 25,000 in 2050 for the area supplied. This assumed a 1% per annum growth rate which is significantly higher than that assumed by Statistics NZ for its “high growth” scenario.

The Urban Growth Strategy population forecasts would appear to be overly optimistic, but in developing a future strategy for water supply providing conservative forecasts that are appropriate.

Consequently, the demand data assumed is as follows:

Whakatane Ohope Combined Average daily summer demand/capita 365 l/h/d 365 l/h/d Peak daily summer demand/capita 450 l/h/d 450 l/h/d

2050 Projected Population 20,930 4,070 25,000

Average daily summer demand (m3/day) 7,639 1,486 9,125 Peak daily summer demand (m3/day) 9,419 1,832 11,250

30 Statistics NZ has not provided a population estimate beyond 2031. 31 Pers Comm: Tomasz Krawczyk (17 March 2014) to Alan Bickers.

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4.2.7 The existing resource consent for abstraction from the Whakatane River allows for a maximum daily volume of 12,000m3. The consent expires in 2025.32 Based on the assumptions of population projections and demand, the peak daily demand in 2050 would be 11,250m3. The abstraction limits of the resource consent would, therefore, not be exceeded.

4.2.8 The AMP makes the following statement:

“Whakatāne’s urban areas water supply is predicted to be able to accommodate growth for the next 10 to 15 years . . . without needing further infrastructure. The treatment plant capacity is 30,000 people . . . Thus Whakatane urban water supply is able to meet future growth as long as the treatment plant is maintained . . .”

I concur with this statement.

The AMP refers to the possible future need to upgrade the water treatment plant and to provide additional service reservoir storage for various areas. It also references the “Whakatane Water Upgrade Strategy (2008)”, but again there is no specific reference to the Water Treatment Plant or issues with the source of supply in the Whakatane River.

Even with the optimistic growth assumption of 25,000 persons to be served by the Whakatane/Ohope scheme, the estimated peak daily demand is well within both the limits of the resource consent to take water from the Whakatane River and the treatment plant capacity.

4.2.9 WDC commissioned a condition assessment33 of the water treatment plant which concluded as follows:

“The Whakatane Water Treatment Plant is between 30 and 50 years old. The structure is currently in good condition (see Section 4), although some remedial and maintenance work has been identified (see Section 5) to improve the operation and long term durability of the plant. Provided the remedial and maintenance items . . . are addressed, a total service life of 80 to 100 years (i.e. a nominal remaining life of up to 50 years) can be expected for this plant. This

32 Source: Whakatane District Council, (2011); “Assessment of Water and Sanitary Services – Revision 3”. 33 Opus International Consultants Ltd, (2009); “Whakatane District Council Condition Assessment at Whakatane Water Treatment Plant”.

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estimate is based on the serviceability of the concrete structures and takes no account of the long term viability of the plant with regard to operational and water treatment process issues. This estimate assumes that regular inspection and maintenance will be carried out throughout the remaining life of the plant.”

I understand from my discussions with WDC’s officers that a programme of remediation and maintenance at the Water Treatment Plant has been implemented together with technology improvements to enhance performance.

4.2.10 The Project Brief (refer Appendix A) states that “the traditional plant is potentially earthquake prone, located on or very near the Whakatane fault line”. The water treatment plant survived the 1987 Edgecumbe earthquake34. In 2013 WDC commissioned an initial (seismic) evaluation35 of the water treatment plant buildings which indicated that it met 13% of the New Building Standard (NBS) and was consequently “earthquake-prone” and an “earthquake risk”. WDC has implemented a programme of recommended building strengthening36 in 2013.

A review if the building consent file37 concluded that the water treatment plant building had been upgraded to 100% of the NBS for an “Importance Level 3” (IL3) building. There is, however, still a need to address the inadequate seismic gap between the filter tanks and the building.

No review of potential geotechnical risks (such as liquefaction or lateral spreading) has been done.

The seismic resistance of pipework, plant and equipment has, at this stage, not been addressed.

It can, therefore, be concluded that the water treatment plant has been substantially (not completely) upgraded to provide the currently required standard of earthquake resistance and subject to elimination of outstanding risk elements has the capacity to meet demand within the

34 The epicentre of the earthquake was located 2.24km south-east of Matata at a shallow depth of 8km. The quake measured 6.3 on the Richter scale. 35 Skytec Engineering Consultants Ltd, (2013); “Initial Evaluation Procedure – Whakatane Water Treatment Plant”. 36 Source: Santha Agas, Manager Utilities, WDC (25 February 2014). 37 Conducted by Ian Brewer, Senior Structural Engineer of GHD Ltd on 17 March 2014.

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lifetime of the strategy. All outstanding issues in regards to earthquake resistance, including risks of liquefaction and lateral spread, should be checked and addressed as a matter of priority.

4.2.11 In conjunction with Santha Agas, WDC’s Manager Three Waters, I carried out a general overview of the configuration and risks for loss of supply from the treatment plant and mitigation/avoidance measures. I have not detailed these, but on the basis of our discussion I was satisfied that WDC has engaged in reasonable risk management to ensure that it meets the LOS for continuous and uninterrupted supply except for the service reservoir capacity (which is discussed later).

In recent years a direct connection from the Water Treatment Plant to the Whakatane reticulation which bypasses service reservoirs was installed. This can provide supply in the event that the main to the Valley Road reservoirs was lost. This pipeline can also fill the Ngatiawa reservoir and maintain supply to Ohope.38

4.2.12 The Project Brief (refer Appendix A) refers to “20 hours” of supply as reservoir storage capacity. In my experience, this is at the lower limit of storage for prudent risk management. It may be appropriate to provide the higher of – · 24 hours of peak summer daily demand (i.e. 9,103 m3), or · 48 hours of average summer daily demand (i.e. 12,362 m3).

Based on current demand, service storage of 12,260m3 would be required for the combined Whakatane/Ohope area of supply. Given the system configuration, however, there should adequate separate storage capacity for each main area i.e. Whakatane and Ohope.39

38 Ibid. 39 If there was a supply problem between the 3 Whakatane reservoirs and the Ngatiawa, Melville and Otawairere reservoirs Ohope would not benefit from Whakatane storage. Likewise it would not be possible to use the Ohope reservoirs to back feed Whakatane.

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The storage capacity of the existing reservoirs is as follows:

Whakatane (No 1) 4,500 m3 Whakatane (No 2) 2,270 m3 Whakatane (No 3) 1,130 m3 Melville Drive 115 m3 Otawairere 163 m3 Ngatiawa 2,270 m3 Kowhai (Ohope) 900 m3 TOTAL STORAGE CAPACITY 11,348 m3

The three Valley Road reservoirs provide the main service storage (7,900 m3) for Whakatane while the other reservoirs provide 3448 m3 service storage for Mokoroa, Ohope and Port Ohope.

On the basis of the 2013 populations and assuming 365 l/h/d as average daily demand per capita (refer 4.2.6) and the basis of the suggested standard40 of two days’ average demand the service storage requirements are:

· Whakatane – 10,190 m3; · Ohope – 2,080 m3; and · Combined – 12,270 m3 of service storage.

Overall, the current reservoir capacity of 11,348 m3 is marginally less than the recommended standard. The Ohope part of the system is adequately provided for with the Ngatiawa reservoir (2,270 m3) on its own. However, the other reservoirs are unable to service the Whakatane part of the system in an emergency. The deficit in service storage is 2190 m3 (10,190 minus 7,900).

The existing reservoirs are to be retained at Valley Road and the AMP has identified the need to construct 3 additional reservoirs sometime after 2022.

40 The standard assumed an unforeseen event which results in loss of supply such as a major pipeline break or a shutdown of the water treatment plant because of cyanotoxins in the Whakatane River. Under average demand conditions it is assumed that it would take 48 hours to repair. A conservative standard is desirable because there is often a large loss of water before the problem can be detected and repaired. Furthermore some margin for firefighting is also desirable.

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4.2.13 WDC has commissioned an assessment41 of the condition of its reservoirs which concluded:

(a) The Ngatiawa, Whakatane Nos 1 & 3 and Melville Drive reservoirs meet the minimum requirements for 1:500 year seismic event required for potable water storage.

(b) Only the Ngatiawa reservoir meets the minimum requirement for 1:1000 year seismic event required to maintain firefighting.

(c) The Whakatane No 2 reservoir and Otawairere reservoirs do not meet the minimum 1:500 year criterion for earthquake resistance.

(d) Ohope reservoirs are base isolated and considered to meet the 1:500 year criteria.

(e) The Otawairere reservoir falls well short of the criterion and needs to be replaced.

In my opinion, WDC should replace Whakatane No 2 as soon as possible with a new reservoir of 4,500 m3 42 storage capacity on the Valley Road site. Constructing a new reservoir on the Ngatiawa site would not provide the benefits to Whakatane if the supply line from the Valley Road site was lost in an unforeseen event such as an earthquake.

41 Opus International Consultants Ltd, (2010); “Whakatane District Council, Whakatane Reservoirs – Condition and Seismic Assessment Report”.

42 2,270 m3 is required to replace the existing No 2 reservoir and 2,190 m3 to meet the storage shortfall to service Whakatane (excluding Ohope) (refer 4.2.12).

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WHAKATANE SERVICE RESERVOIRS (VALLEY ROAD) (Note Leakage of No 2)

4.2.14 Based on what I consider to be prudent standards to ensure continuity of supply in an unforeseen event, I have concluded that there is inadequate service storage for the Whakatane area of supply. WDC is planning to replace the existing Valley Road No 2 reservoir sometime after 2022. In my opinion, the replacement of the No 2 reservoir should be treated as a priority. The new reservoir should be 4,500 m3 volume. That would bring the total Whakatane/Ohope service storage to 13,415 m3, which is sufficient to meet 2 days summer demand for Whakatane and Ohope at present (without Otawairere). This would ensure that WDC is able to meet its LOS to maintain continuity of supply to the Whakatane and Ohope areas for at least 48 hours43 in the event of a major problem during summer.

43 This is based on the standard of 2 days’ average demand. In practice, however, with conservation measures that would likely be implemented in such an event the duration of protection would be longer.

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If, however, the population grows progressively to the projected 25,000, then additional service storage is needed. A further 4,500 m3 reservoir will be required at a future date when the population growth justifies it.

NGATIAWA SERVICE RESERVOIR

4.2.15 Two days’ average summer demand for the Ohope area of supply represents 2080 m3. The Ngatiawa reservoir has a capacity of 2,270 m3 and consequently, in my opinion, that is an adequate level of service in the event that delivery was lost between the Valley Road and Ngatiawa reservoirs.

4.2.16 In relation to the water supply grading, the AMP notes that the Whakatane/Ohope gradings (actual and targets) were:

Actual 2011 - Ee (Whakatane) Ed (Ohope) Target 2012/13 - Cc Target 2013/14 - Bb Target 2014/15 - Aa Target 2015/22 - Aa

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The capital letter refers to the grading of the source quality and treatment while the lower case letter refers to the quality delivered to consumers.

FILTERS AT WTP

The description of these source gradings is as follows:

Grade Description44

Completely satisfactory, negligible level of risk, A1 demonstrably high quality

A Completely satisfactory, extremely low level of risk

Satisfactory, very low level of risk when the water leaves B the treatment plant.

Marginally satisfactory, low level of microbiological risk C when the water leaves the treatment plant, but may not

44 Source: Ministry of Health.

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be satisfactory chemically.

D Unsatisfactory level of risk

E Unacceptable level of risk

u Ungraded

The Ministry of Health comments that a grading below Cc is unsatisfactory. The grading may arise for a number of reasons, including: · The quality of the water is poor. · The quality is unknown because monitoring is inadequate. · Quality may be adequate most of the time, but the risk of quality deteriorating without users knowing is significant. In other words, there are inadequate "barriers" against contamination.

4.2.17 There are two serious ongoing issues for WDC if it continues to use Whakatane River as a water source. The Bay of Plenty Region is likely to become warmer as a result of climate change, with less rainfall in eastern areas.45 At the same time sea levels are rising. The combination of low river flow (<15 cumecs46) in the Whakatane River and higher tidal levels contributes to three factors:

(i) Salinity (ii) Turbidity (ii) Cyanotoxin

The first two of these matters are referred to in the “Assessment of Water Services” (2011).

4.2.18 In extended periods of dry weather when coupled with extreme high tides, it has been a common occurrence for seawater to extend up to the intake at the water treatment plant which is 10.5 km upstream from the river mouth.

45 Source: Whakatane District Council; “Sustainability Strategy 2010 – 2015”. 46 Cubic metres per second.

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WHAKATANE RIVER INTAKE TO WTP

This “saline wedge”47 is noticeable when the flow at the bottom of the Whakatane River is less than 10 cumecs. The Bay of Plenty Regional Council (BOPRC) has provided hydrological data48 for the Whakatane River in the vicinity of the treatment plant intake. This indicates that, on average, flows less than 10 cumecs will occur for 11-12 days of each year. WDC has advised that in the recent past such low flows have been more frequent and stay for longer periods.

The fixed intake for the treatment plant is approximately 1 metre above the river bed and WDC is able to utilise a floating intake when river flow of less than 8 cumecs coincide with high tides.

I am advised that during the last 10 years that there have been 3 occasions49 when WDC has been unable to avoid drawing saline water into the treatment plant. WDC has no capability to remove the salt

47 Salt water has a higher density than fresh water and, therefore, sits lower in the water column and the interface of salt and fresh water is wedge shaped. 48 The hydrograph covers the period from 1957 until the present time. 49 Duration of at least 4 days.

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content and while desalinisation technology50 is widely available, it is not an economic option for WDC51.

WDC has addressed the salinity intrusion issue since 2009 by constructing a temporary intake pipeline over river bed some 500 metres upstream from the water treatment plant.

TEMPORARY INTAKE 2013

In 2012/13 the extent of the saline wedge was further upstream than could be mitigated by this intake. In order to mitigate the effects of this WDC constructed a temporary overland pipeline and installed a temporary floating intake structure 400 metres further upstream to avoid the saline wedge. In the summer of 2013/14 WDC buried this pipeline.

4.2.19 Salinity is not covered by NZDWS, but it is an aesthetic issue of taste and potentially affecting pipework and equipment through corrosion. It does present some health difficulties for patients who need to receive kidney dialysis because of effects to the equipment.

50 Desalination technologies that are widely used include reverse osmosis membranes and distillation. These are, however, expensive to operate. 51 Experience with desalination in the United States indicates a cost of $US 0.5 -1.0 per cubic metre (2013).

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Salinity is described by a dimensionless unit called the “practical salinity unit” (PSU) related to the electrical conductivity of the water. For practical purposes, WDC has adopted an upper limit of 0.1 PSU and carried out modelling of the Whakatane River at low flows to determine when this limit is exceeded. At a river flow of 12 cumecs, which can occur for 6% of time52, the surface water at a point 250 m upstream of the intake exceeds the 0.1 PSU salinity limit, but at the level of the river bed the limit is exceeded 100% of time.

Climate change is likely to see the incidence of saline intrusion increasing. Sea levels are predicted to rise further and summer droughts likely to become more frequent. Hence, both the frequency and duration could be expected to increase.

In my opinion, it is highly desirable for WDC to take steps to avoid saline intrusion into the Whakatane/Ohope water supply and thereby achieve its LOS for the supply of quality water at all times.

The following table53 sets out the upstream extent of the saline wedge, measured from the treatment plant intake at 8 and 10 cumecs of flow in the river:

River flow 0.2m below 0.5m below 0.9m below Bottom surface surface surface 8 m3/s 370m 1,177m 1,810m 1,940m 10 m3/s At intake 130m 510m 1,640m

Consequently, it is reasonable to conclude that if WDC wishes to ensure that it avoids the saline wedge in most conditions, it will need to construct an intake at least 2-2.25 kilometres upstream of the treatment plant.

Another option that was suggested by DHI was to construct a weir across the river which would prevent the saline wedge progressing upstream. That would, however, present an obstruction to passage of boats and may prove to be impracticable.

52 Source: BOPRC, (2012); Whakatane River Hydrograph 1957 – 2012. This means that for 20 – 22 days of each year the saline wedge will extend further upstream than the intake at the water treatment plant. 53 Source: DH1 Water and Environment Ltd, (2010); “Whakatane River Saline Intrusion Modelling”.

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Consideration could be given to increasing raw water storage upstream of the water treatment plant in a reservoir. This would require sufficient storage capacity to meet demand while the saline wedge was present at the intake. The DHI modelling appears to demonstrate that the salinity fluctuates and is concentrated around high tide but that needs further analysis. If that is able to be confirmed then the storage volume should be equivalent to 6 hours of peak demand54 and approximately 2,800 m35556 would be more than sufficient. This could probably be provided reasonably economically when compared, for example, with connecting the Paul Road bores. While this may seem to be an attractive option it does not adequately address the risk of cyanobacterial contamination, especially during low river flows, and is not, in my opinion, an appropriate option given to the potential risk to the community.

4.2.20 The PHRMP57 for Whakatane/Ohope scheme and the AMP refer to the effects of sediment runoff within the catchment of the Whakatane River. Fine sediments when carried into the river will increase its turbidity and impact on water quality. This is classified as a “moderate” risk in terms of likelihood and consequence.

Turbidity can be reduced through treatment, such as coagulation and sedimentation and the treatment plant has the capacity to do that.

Surface runoff within the catchment can also result in elevated E.coli58 content in the raw water, because of grazing by stock. This can also be addressed through treatment process, including coagulation, sedimentation, filtration, chlorination and ultra violet (UV) disinfection. Consequently, the potential for increased turbidity as a result of high intensity rainstorms is an operational issue for WDC which would appear to be manageable.

54 Assumed at 3 hours each side of high tide. 55 This is assumed to be 25% of the estimated peak daily demand of 11,250 m3/day (refer 4.2.6). 56 Further modelling of the duration of the occurrence of the saline wedge at the point(s) of abstraction is necessary to confirm that the assumption is reasonable. 57 Opus International Consultants Ltd, (2012); “Whakatane and Ohope Water Supply Public Health Risk Management Plans”. 58 Escherichia coli is a facultative anaerobic bacterium that is commonly found in the lower intestine of warm-blooded organisms and is commonly used to identify the presence of faecal contamination of water.

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4.2.21 I am advised by WDC staff that in dry summers when flows in the Whakatane River are less than 10 cumecs, a blue-green algal bloom can occur in the upper catchment. This can result in the production of cyanobacteria such as anatoxin A, which is poisonous to humans, animals and aquatic life.59

In January 2009, WDC, BOPRC and the Bay of Plenty District Health Board issued warning about the presence of algal mats.60 Numerous cases of small animals61, stock and human death have been attributed to the presence of cyanobacterial toxins throughout the world.62

Again in February 2014 the Medical Officer of Health issued a warning when “potentially toxic algae” (cyanobacteria) were found in the Whakatane River near the Ruatoki Bridge.

Cyanotoxins can develop rapidly in surface water like rivers and many water treatment processes will not remove them. There is no simple relationship between the appearance of blue-green algae and the production of cyanotoxins. The maximum acceptable value (MAV) for the commonly occurring cyanotoxins is specified in the NZDWS.63

Where a water source has previously experienced algal bloom, as is the case with the Whakatane River, the water supplier must institute various management protocols which are specified in the NZDWS.

WDC has developed a draft protocol64 this initiates a monitoring programme when the presence of cyanotoxins reaches 50% of the MAV and specifies the actions to be taken. Hence, WDC has taken appropriate action to address the possible consequences of a blue- green algal bloom in the Whakatane River.

59 They can also trigger asthma and hayfever, skin rashes, stomach upsets and neurological effects. (Source: Bay of Plenty Medical Officer of Health). 60 In 2009, testing of water from the Whakatane River identified the presence of 3 potentially toxic species of cyanobacteria. (Source: Cawthron Institute, Nelson). 61 Over 30 dog poisenings in the Hutt River have been attributed to cyanotoxins. 62 In the Murray-Darling Basin in Australia, 88 people (mainly children) died in 1988. In Brazil in 1996 there were 117 deaths attributable to cyanobacterial toxins. 63 Source: NZ Drinking Water Standards – Revised 2008. 64 Opus International Consultants Ltd, (2009); “Whakatane Water Treatment Plant – Cyanotoxin & Cyanobacteria Management Protocol”.

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There is no guidance available on how to manage water bodies, such as the Whakatane River, when cyanobacteria have been detected. Some water treatment technologies are available, such as activated carbon and ultra-violet light treatment. The latter is available at the water treatment plant. These methods do not remove the bacteria, but kill them.

4.2.22 The LOS for water supply services have been set out in paragraph 3.4.1:

(a) WDC seeks to “provide a continuous, safe, uninterrupted and cost effective” water supply.

I have carried out a general overview of the configuration, risks and management of the Whakatane Scheme which is documented in this report. This suggests to me that (except for the capacity and condition of service reservoir storage) it meets the LOS for continuous and uninterrupted supply. The projected future demand of 25,000 persons can be accommodated by both the consent to take water and the water treatment plant and supply network as proposed by the AMP, but additional service storage would be required.

(b) Based on what I consider to be prudent standards for service storage to ensure continuity of supply in an unforeseen event, I consider that there is inadequate reservoir capacity for the Whakatane area of supply. The current storage capacity would not ensure that WDC is able to meet its LOS to maintain continuity of supply to the Whakatane and Ohope areas for at least 48 hours65 in the event of a major problem occurring over the summer period.

(c) As to the provision of “adequate safe drinking water”, there are the potential issues of contamination with sea water, increased turbidity following extreme weather events and cyanotoxin contamination. Sea water and increased turbidity occurrences may be acceptable to the community. I have no information about the community’s views. There is, nevertheless, a strong likelihood that with climate change and rising sea levels that the frequency

65 This is based on the standard of 2 days average demand. In practice, however, with conservation measures that would likely be implemented in such an event the duration of protection would be longer.

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of these events will increase and so will community pressure to see their effects removed.

4.2.23 In my opinion, it is highly desirable that WDC take steps to avoid saline intrusion into the Whakatane/Ohope Scheme.

Constructing a new intake upstream of the predicted limit of saline intrusion66 may not be the best solution. The risk to public health from cyanotoxins may be exacerbated and is a serious issue to be considered. There is little current information on the triggers for this and the likely future frequency.67 The technical literature does not suggest practicable treatment methods for water contaminated with cyanotoxins. The use of an alternative source of water supply, such as a deep bore, would be a potential solution and this option is discussed later.

Given its statutory obligations under ss. 69U, V and W of the Health Act 1956 (refer 2.1.1 (b)) it is my view that if WDC intends to retain the Whakatane River as the source of supply for the Whakatane/Ohope Scheme it must address the risks of cyanobacteria as part of its overall strategy.

The summary of issues and possible solutions is shown below:

Issue Possible Solutions Saline Intrusion Shift intake upstream by at least 2 kilometres above the water treatment plant. Treatment (reverse osmosis or distillation). Utilise alternative water source when saline intrusion is present. Turbidity Treatment (coagulation and sedimentation). Utilise alternative water source. Cyanotoxin contamination Treatment (activated carbon, UV). Utilise alternative water source.

66 This would require a further extension of the intake pipeline up to 1.5 km and a new intake structure. 67 The occurrence of algal blooms is not solely related to river flow and is also affected by air and water temperatures, concentration of nutrients, nature of the substrate of the river beds and period between “flushes”. The propensity for cyanobacteria blooms to create cyanotoxins is not known.

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4.2.24 The water treatment plant has served WDC well and has been upgraded progressively over time. WDC commissioned a seismic assessment in 2013 and a programme of building strengthening was carried out to a level of 100% of the current standard, although there are outstanding matters to be addressed to ensure pipework, plant and equipment have adequate seismic resistance. The possibility of liquefaction and lateral spreading should also be investigated given the proximity to the river bank.

4.2.25 WDC is planning to replace the existing Valley Road No 2 reservoir sometime after 2022. In my view, the priorities should be reviewed so that this reservoir (which does not meet earthquake standards) is replaced with a new 4,500 m3 reservoir within the next 2 – 3 years.

4.3 Plains Scheme

4.3.1 The Plains water supply scheme covers an area of 23,000 hectares of farmland to the west of Whakatane. The scheme provides water for potable use and stock use. Separate private irrigation schemes and bores provide water for irrigation. Approximately half of the land area within the scheme boundary is currently connected to the scheme. The scheme boundaries extend to the Bay of Plenty in the north, Tarawera River and Onepu in the west, Te Teko and Awakeri in the south and the Whakatane water supply in the east. It has been proposed that consideration be given to further extending the area of supply.

The scheme was founded in the 1970s, initially to supply an area mainly between the Rangataiki River and Tarawera River, with a smaller area to the east of the Rangataiki River. Since then the scheme has extended significantly, with a large area to the east of Awakeri added to the scheme. The land is primarily used for dairy farming, with significant numbers of lifestyle blocks being added in more recent times.

4.3.2 Water is supplied to the Plains water supply from three sources: · Braemar Spring · Johnson Road bores · Tahuna Road bore

Braemar Spring is the primary source of water for the Plains water supply, supplying up to 6,000 m3/day. The spring was developed for the Plains water supply in the 1970s.

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There is a concern about water quality from Braemar, with high levels of arsenic found in the water.68 Water from Braemar Spring is pumped to the nearby Braemar reservoir and into the Plains network.

BRAEMAR SPRING & PLAINS SCHEME DELIVERY PIPELINE

The Johnson Road bores were introduced as an emergency measure following the Edgecumbe earthquake in 1987. The bores are used when pressures in Onepu are low and are primarily used in summer periods of high demand.

The Tahuna Road bore provides water to the Te Teko reservoir. The bore was installed after issues with the previous spring at the site following the Edgecumbe earthquake.

68 The presence of inorganic arsenic in groundwater occurs in several parts of the world.

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JOHNSON ROAD BORES

The gradings of the various components of the Plains Scheme have been identified by the AMP:

Actual Target Target Target Target 2011/2012 2012/2013 2013/2014 2014/2015 2015-2022 Plains Ee Dc Db Db Db Edgecumbe Ee Dc Db Bd Bd

Refer to 4.2.16 for a description of these gradings. The Ministry of Health considers that a grading below Cc is unsatisfactory.

An additional source has been established of Paul Road which has been proposed as the preferred source of water for most of the Plains scheme in the future.69 It had been assumed that this new source can supply significant volume up to 19,000 m3/day, depending on the number of bores commissioned. Voss70 has confirmed a sustainable output of 60 l/s (or 5184 m3/day) from the installed bore and that an

69 Source: Opus International Consultants Ltd, (2011); “Whakatane District Council, Plains 50 Year Strategy Study”. 70 Voss Infrastructure Consulting Ltd, (2013); “Paul Road Groundwater Supply Assessment”.

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additional 120 l/s could be abstracted from additional wells being the total yield to 180 l/s (15,500 m3/day).71

4.3.3 There are four main reservoirs in the Plains water supply: · Braemar (4,500 m3) · Te Teko (230 m3) · Onepu balancing tank (45 m3) · Awakeri (250 m3)

The Braemar reservoir is the primary storage for the Plains scheme. The Awakeri reservoir provides storage to the Awakeri extension area and is supplied from Braemar via Edgecumbe. Current storage is estimated to be equivalent to approximately 14 hours of the current peak daily demand.

The PHRMP has noted that some reservoirs act as balancing tanks for the system and, therefore, do not receive adequate water turnover. This results in residual free available chlorine (FAC) and, in turn, leads to complaints about the smell and taste of water.

The Plains scheme involves multiple sources of bore water being pumped directly into the distribution network. The scheme is not gravitational as such. The provision of service reservoirs provides the advantage of consistent pressure over the system72 and provided alternative power supplies, such as generators, are readily available the continuity of supply can be achieved.

4.3.4 The Plains Scheme consists of three pressure zones: · Braemar · Gow Road · Awakeri Extension

There are, however, significant variations in pressure within zones. Water pressures in Edgecumbe are often inadequate to supply the Awakeri reservoir.

71 Although an array of 4 wells is planned, David Voss assumed that one would be “rested” at any time. He noted that his estimates were contingent on all wells behaving in a similar way to the one tested. 72 With pumped systems pressure varies according to demand and pressure surges can occur when pumps are started.

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4.3.5 WDC has advised that current peak summer demand of the Plains Water Supply is approximately 8,500 m3/day.73 The draft 50 Year Strategy74 suggests that the demand resulting from all properties within the extended water boundary up to the 15 metre contour could be 15,300 m3/day.

Such demand would potentially be fully met from Paul Road (15,500 m3/day). Braemar Spring, Johnson Road and Te Teko bores would not form part of the base supply for the Plains.

If, however, the Plains supply was intended as a full supplementary source for Whakatane/Ohope while water could not be sourced from the Whakatane River the required average supply volume would be 9,125 m3/day (refer 4.2.6) in addition to the Plains demand of 15,300 m3/day or a total demand of 24,425 m3/day. This would require both Paul Rd (15,500 m3/day) as well as Braemar Spring (7,800 m3/day) and possibly other bores to supplement to address shortfalls.

The Plains supply could, however be used as a supplementary source only while the saline wedge was present maybe 3 hours each side of high tide. In such case on 50% of peak demand of 11, 250 m3/day (or 5,625 m3/day) would be required for Whakatane/Ohope.75

4.3.6 The Assessment of water and sanitary services (2011) has noted:

(a) The grading of the Plains Scheme (both for source and reticulation) is unsatisfactory.

(b) The pH of the water is low, indicating that it is corrosive to brass and copper plumbing fittings.

73 Pers Comm: Santha Agas, WDC (2 May 2013) to Alan Bickers. 74 Op Cit. 75 This assumption needs to be confirmed by further modelling of the duration of the occurrence of the saline wedge in the Whakatane River at the point of abstraction. 76 Parts per billion

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The WHO in 2005 lowered the MAV for arsenic to 10 ppb, but the target is 5 ppb. Consequently, action by WDC to address the arsenic contamination should be considered.

4.3.7 The possible options available to WDC have been identified as follows:

(a) Separating the scheme into two different areas. The predominantly rural areas will be supplied from the arsenic contaminated Braemar and Johnson Rd sources and “point of entry” devices used for arsenic removal, while the more densely populated areas, such as Edgecumbe and the area east of the Rangitaiki River will be supplied by the new bore at Paul Rd.

(b) Retaining the Braemar and Johnson Rd sources, and installing arsenic treatment facilities for the entire flow.

4.3.8 The draft 50 year Strategy has noted:

“A range of feasible development scenarios for the Plains water supply have been identified covering the period from the present and up to 50 years into the future.

The key change is the implementation of the Paul Road source as the main source of water for the Plains water supply. A range of scenarios and the required upgrades to match each scenario have been developed and provide a basis for budgeting for future planning.

The capacity of the Paul Road source will be an important consideration for identifying the options that are feasible. Identifying the hydraulic capacity of the source, and combining with the preferred options for the Plains water supply, should help guide the required flows for the consenting process.”

4.3.9 It has been suggested that the Plains Scheme could provide the supplementary source for the Whakatane/Ohope Scheme when this is affected by salinity and/or cyanobacteria pollution.

The current peak daily demand has been assessed at –

Whakatane/Ohope 7,500 Plains 8,500 16,000 m3/day

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This volume could be substantially met from Paul Road bores likely to have capacity of 15,500 m3/day (refer 4.3.2), supplemented if necessary by the other sources on the Plains.

If, however, peak summer demand grows as projected –

Whakatane Ohope (refer 4.2.6) 11,250 Plains (extended to 15 m contour) 15,300 26,550 m3/day These estimates of demand may be excessively generous.

Such a demand would severely tax the bore water resources available:

Paul Road 15,500 Braemar Spring 7,800 Johnson Road 1,300 Te Teko 1,100 25,700 m3/day

The option of using the Plains to supplement Whakatane/Ohope only while the saline wedge prevents abstraction from the Whakatane River would result in reduced demand:

Whakatane/Ohope (refer 4.2.6) 5,625 Plains (extended to 15 m contour) 15,300 20,925 m3/day

This would be potentially viable as it could be met from Paul Road bores and Braemar Spring.

If the Plains scheme was to be the supplementary source for Whakatane/Ohope it will require the progressive development of the bores on the Paul Road site to their full capacity and would only be possible while combined total demand was less than the estimated availability of supply of 23,300 m3/day from Paul Road and Braemar Spring (refer 4.3.5). The Plains supply can be supplemented by the other sources as required.77 Hence, this option of supplementary supply may be viable with additional bores at Paul Road until the combined demand exceeds the supply capacity.

77 Johnson Road has a capacity to supply 1,300 m3/day and Te Teko can supply 1,100 m3/day which would bring the total available supply from the Plains Scheme to approximately 25,700 m3/day.

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The Plains Scheme would need to be connected to the Whakatane Scheme. The logical place to interconnect the Plains to the Whakatane/Ohope Scheme would be at the water treatment plant. Hence, a river crossing of the supply main would be required. The Plains water will not require significant treatment and could possibly be connected at the (post-treatment) clear water tank. The preliminary assessment of cost for this work is $9 million7879. These matters will require detailed investigation.

4.3.10 The 50 Year Strategy for the Plains Scheme provides options that are capable of meeting demand of an expanded area of supply, provided that the new Paul Road bore achieves assumed demand. Together with Braemar Spring there is potential to meet a substantial portion of the Whakatane/Ohope Scheme demand. It is possible that additional bores in the Awakeri area could provide the deficit or act as an alternative source for Whakatane/Ohope.80 Further investigations will need to be carried out. If a source is found in the Awakeri area, it would likely be a more economic option to connect to the Whakatane/ Ohope Scheme.

4.4 Matata Scheme

4.4.1 The Matata Water Supply serves an estimated population of 690 people with a maximum daily demand of 330 m3/day with a resource consent allowing for a maximum of 500 m3/day.81 Water is sourced from a spring on a bushed hill near the town and gravity fed to a treatment facility where it is chlorinated. Service storage is provided by a 250 m3 concrete reservoir.

The Matata scheme has an Ee grading but it proposed to progressively improve that to Bd. (Refer 4.2.11 for description of gradings).

78 Pers Comm: Santha Agas (26 March 2014) to Alan Bickers. 79 This is based on supplementing the full average daily demand of 9,125 m3/day (refer 4.2.6). The option of supplementing only while the saline wedge was present would possibly require a smaller pipeline as the estimated average daily demand is estimated at 5,625 m3/day (refer 4.3.9). 80 A report by Pattle Delamore Partners Ltd (2010) indicated that there was a potential to supply from 2 or 3 wells. 81 Opus International Consultants Ltd, (2007); “Whakatane District Council, Matata Water Supply – Public Health Risk Management Plan.”

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4.4.2 WDC has an improvement plan for the Matata scheme which aims to provide appropriate measures necessary to improve the grading and reticulation so that adequate water can be provided at a suitable pressure to meet peak demand.

MATATA BOOSTER PUMPING STATION

4.5 Conclusions about Existing Strategies

4.5.1 The availability of water from the Whakatane River to service Whakatane/Ohope is adequate to the end of the planning horizon with the projected population.

The serious public health concern is the possibility of cyanotoxins entering the water supply, which is a significant public health concern in my opinion. It is possible that by shifting the intake further upstream that the risk may be exacerbated.

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In the long term it may be preferable for Whakatane/Ohope Scheme to have an alternative or supplementary water source, such as deep bores. The Paul Road bores provide one option.

4.5.2 The water treatment plant has a useful life beyond the planning period provided that it is well maintained and progressively upgraded to keep pace with new technology. The water treatment plant buildings have had a recent seismic upgrade in 2013 and now have an adequate level of earthquake resistance (100%) in terms of the New Building Standard. There remain, however, some outstanding risks (inadequate seismic gap, pipework, plant and equipment) to be considered and remedied. Consideration also needs to be given to possible geotechnical risks such as liquefaction and lateral spread.

4.5.3 The Whakatane/Ohope Scheme has insufficient service storage in reservoirs to provide 48 hours average summer demand for the projected population of the life of the strategy. Two of the existing reservoirs do not meet the minimum requirements for earthquake resistance for a potable water supply scheme. Consequently, it is essential that WDC provide both additional and replacement water storage in service reservoirs to meet the design target and it is recommended that the Valley Road No 2 reservoir be replaced as soon as possible with a new 4,500 m3 reservoir at that site.

4.5.4 The draft “50 Year Strategy” for the Plains Water Scheme has identified the potential options to meet the demand projected of an expanded area of supply, provided that the yield from the Paul Road bore meets expectations which seems likely.

4.5.5 While there is still reliance on the Braemar Spring bore, there are public health issues to be addressed. Of particular concern is the high arsenic content which is significantly above the MAV set by WHO. Treatment options need to be considered for this.

4.5.6 The combination of Braemar Spring and Paul Road bores is expected to yield approximately 23,300 m3/day. The projected peak demand of the expanded Plains Scheme is approximately 15,500 m3/day within the life of the 50-year strategy. This demand could be met by the proposed additional bores at Paul Road without calling on the Braemar Spring and the Johnson Road and Te Teko bores.

4.5.7 It has been suggested that the Plains Scheme could provide the supplementary source for the Whakatane/Ohope Scheme when this is affected by salinity and/or cyanobacteria pollution. If full back up was to be provided, such a proposal would only be possible while combined

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total demand was less than the availability of supply of 23,300 m3/day (refer 4.3.9). A partial backup option would require 20,925 m3/day.

The Plains supply can be supplemented by the other sources as required (Johnson Road and Te Teko bores)82. Hence, this backup option may be viable with the planned additional bores at Paul Road until the combined demand exceeds the supply capacity.

4.5.8 With an ongoing programme of improvements the Matata water supply scheme can meet the desired levels of service for its area of supply.

82 Johnson Road has a capacity to supply 1,300 m3/day and Te Teko can supply 1,100 m3/day which would bring the total available supply from the Plains Scheme to approximately 25,700 m3/day.

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5. POSSIBLE STRATEGY FOR WHAKATANE/OHOPE

5.1 Options available for Whakatane/Ohope Supply

5.1.1 There are 5 possible options available to WDC to avoid the effects of the saline wedge:

(a) Utilise the Paul Road bore as a supplementary source of supply (either as full or partial supply) by connecting it to the Whakatane reticulation. This could also be a solution when there is a risk of cyanobacteria in the Whakatane River;

(b) Extend the river intake upstream to avoid the point where the saline wedge can extend. This may exacerbate the potential exposure to cyanobacteria;

(c) Provide additional raw water storage at the water treatment plant to be used when the saline wedge affects the intake;

(d) Locate a new water source (bore) on the eastern side of the Whakatane River in close proximity to the water treatment plant;

(e) Utilise the Wainui Te Whara Stream as a source.

5.2 Dependence on Existing Water Treatment Plant

5.2.1 All options will depend on Whakatāne water treatment plant unless full supplementary supply is provided from Paul Road bores to Whakatāne. Even the full supplementary supply from Plains option may be reliant on the Clearwater tank and pumps to deliver water via the rising main to the Whakatane service reservoirs at Valley Road.

5.2.2 Hence, the integrity and life expectation of the water treatment plant is an important issue for selection of a strategy. A seismic assessment upgrading of the building has been carried out (refer 4.2.10) and a programme of building strengthening and maintenance has been implemented. There are, however, some outstanding matters that need to be addressed and any geotechnical risks, such as liquefaction or lateral spreading, identified and, if required remediated.

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5.3 Paul Road Bore as a New Source

5.3.1 The combination of Paul Road and Braemar Spring bores is expected to yield approximately 23,300 m3/day. The projected peak demand of the expanded Plains Scheme is approximately 21,400 m3/day within the life of the 50-year strategy.

5.3.2 The recently constructed Paul Road bore is 160m deep and is consented for yield of 60 l/s.

The proposed future configuration of bores at Paul Road is shown in the following figure.

It is proposed that up to a further 3 bores be drilled in a liner array from Paul Road to Macdonald Rd.

5.3.3 The potential for 4 bores was investigated by Voss Infrastructure Consulting.83 This was proposed to provide an additional 120 l/s bringing the supply capacity to 180 l/s.84

83 Voss Infrastructure Consulting Ltd, (2013); Paul Road Groundwater Supply; Supplementation of Existing Take and Assessment of Potential Effects”. 84 Assuming that 1 bore was “rested” while 3 were operated.

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Voss concluded that:

“Pumping tests conducted previously on the existing well showed that neighbouring wells less than 80m deep would not be affected by pumping from the existing well, but that some wells more than 100m deep would be.

A suite of models was developed, using the aquifer properties and well geometry of the existing well, determined by its pumping tests. The models were used to predict drawdown interference effects due to pumping by combinations of the existing well and future wells and found that effects on wells more than 1km distant from the site will be no more than minor. For wells deeper than 100m and less than 500m from the site, some mitigation measures may be required.

Based on the available information, mutual interference (drawdown) effects on the existing well due to pumping from any pair of future wells will be not sufficient to constrain the consented take from the existing well. The take from the existing well should be unaffected by the proposed additional take.

The effect of mutual interference of each of the future wells on each other can be engineered out. Mitigation measures on the future wells should not be required, post-construction.”

5.3.4 At the present time the combined peak daily demand of Whakatane/ Ohope and the Plains is 16,000 m3/day (4.3.9). This could be substantially supplied for 3 bores at Paul Road.

In the long-term, however, the combined demand could grow to 26,550 m3/day by 2050 if the Plains scheme is extended to the 15 metre contour and population growth in Whakatane/Ohope meets projected estimates.

The Paul Road and Braemar Spring supplies would, under most circumstances, be sufficient for both Whakatane/Ohope and the Plains supply if the demand projections for the 50-year Strategy prove to be correct (assuming that the peak demand periods coincide). Johnson Road and Te Teko bores as a backup, there would be sufficient supply to meet demand for full supplementation. There is, however, an option for partial supplementation which would result in a lesser demand.

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5.4 Possible Supply Strategies

5.4.1 Given that it has been subject to a recent seismic upgrade85 and technology improvements, the Whakatane water treatment plant should continue to provide good service for the life of the strategy (2045) (provided there are no geotechnical issues).

5.4.2 The availability of water from the Whakatane River86 is sufficient to meet projected peak daily demand of the Whakatane/Ohope area of service.

5.4.3 Consequently, the Whakatane River should continue to be the primary source of water from Whakatane/Ohope for the life of the strategy.

5.4.4 Abstraction from the Whakatane River is potentially unavailable under two sets of circumstances:

(a) When the saline wedge extends beyond the water intake; and

(b) When there is an incidence of cyanobacteria in the catchment.

In such circumstances, WDC needs to have available to it an alternate source of water supply.

5.4.5 One option to avoid the saline wedge is to extend the intake pipeline at least 2 kilometres upstream of the water treatment plant and construct a new intake.

5.4.6 Another option is to provide sufficient raw water storage upstream of the water treatment plant to provide saline-free water while the wedge was present.

5.4.7 An alternate supplementary supply is another solution. There are several options:

(a) Connect to existing Plains Supply to the Whakatane/Ohope Stream at the water treatment plant. A full array of 4 production bores at Paul Road would be required.

85 Some outstanding matters to be addressed. 86 Maximum consent abstraction is 12,000 m3/day.

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(b) Seek a new underground source nearer to the water treatment plant.

5.5 Extend Intake Pipeline

5.5.1 One option to avoid the saline wedge in the Whakatane River is to extend the intake pipeline at least 2 kilometres upstream of the water treatment plant and construct a new intake.

5.5.2 This would still leave the supply potentially affected by turbidity and elevated E.coli contamination, but these undesirable effects are treatable (refer 4.2.20).

5.5.3 There would remain a concern about the possibility of cyanobacterial contamination (refer 4.2.21). Recent research87 has been carried out on conditions in the Hutt River giving rise to the formation of cyanotoxins. This has suggested that elevated nitrogen and nitrogen to phosphorous ratios (N/P) (above 20:1) are factors.

5.5.4 The Bay of Plenty Regional Council’s Water Chemistry reports for sites located 10km and 20 km upstream, cover the period from 1990 until the current time these reports indicate that over that period the maximum total N/P was 13.758, but the average was 6.03 at Pekatahi and 3.686 at Ruatoki. Nitrogen levels in themselves were not excessive. Significantly, in January 2009, when there was an incidence of algal bloom, neither total nitrogen nor nitrogen/ phosphorous levels were elevated to the triggers suggested by the research on the Hutt River. A potentially toxic algal bloom in February 2014 was reported at Ruatoki by the Medical Officer of Health where N/P has historically been well below the trigger identified by the researchers for the Hutt River.

5.5.5 The Hutt River research also suggested that algal formation was unlikely to occur with high flow velocities and where the bed substrate was fine grained.

87 Heath MW et al, (2012); “Hutt River Phormidium Habitat Suitability Criteria and Hydraulic Habitat Assessment”, (Report No MH 01.2012, School of Biological Science, Victoria University of Wellington).

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5.5.6 The Whakatane River is a gravel-bearing river with material being generally well-graded, round greywacke alluvium. Fluvial studies88 carried out by the Regional Council suggest that particle sizes range from 0.1mm (sand) to 100-150mm (very coarse gravel). In its middle reach89, the grading is 30-50% passing 10mm sieve.

5.5.7 Compared with the Hutt River, it would appear from this information that the propensity for formation of an algal bloom in the Whakatane River is much less based on the nutrient and bed substrate triggers. Nevertheless, cyanobacteria through algal bloom has occurred in the past (2009) and consequently it cannot be excluded as a major risk associated with extending the intake upstream. If this option is to be pursued, WDC must ensure that it is available suitable plant to remove cyanotoxins when an algal bloom occurs.

5.5.8 The following capital works will need to be undertaken if the intake and pipeline are to be extended up to a point above where the saline wedge is likely to extend: · New water intake; · Extension of pipeline from water treatment plant to new intake; · Treatment capability to neutralise cyanotoxins.

5.6 Additional Raw Water Storage

5.6.1 This option involves the provision of sufficient raw water90 storage upstream of the treatment plant to be used while the intake is affected by the saline wedge.

The duration of the effect is not clearly identifies in the studies undertaken to date, but may be concentrated around high tide for perhaps six hours. That hypothesis would need to be confirmed by further research and modelling. The location of the intake, either the existing or new upstream location, will be a relevant factor in the assessment.

88 Bay of Plenty Regional Council, (2006); “Fluvial Process Report for Whakatane and Whirinaki Rivers”, (Operations Publication 2006/01). 89 Pekatahi Bridge to Ruatoki (9km upstream of Ohotu Bridge). 90 Water abstracted from the Whakatane River, but not treated.

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5.6.2 Assuming 6 hours of peak demand91 was required as raw water storage of 2800 m3 92 capacity would be required. This is not an excessive volume and could probably be provided quite economically. Further investigations would be required into the feasibility of such an option.

5.6.3 The principal disadvantage of this option is that the source of supply would still be vulnerable to cyanobacteria when there is an outbreak in the river.

5.7 Connection to the Plains Water Supply

5.7.1 The availability of the Plain Water Supply to supplement Whakatane/Ohope has been extensively discussed earlier in this report (refer 4.3.9).

5.7.2 It is concluded that this represents a feasible option while the supply from the Plains Scheme assuming the full array of Paul Road bores is progressively developed as anticipated was sufficient to meet its own demand, combined with full or partial supplementation of the Whakatane/Ohope Scheme.

5.7.3 The preliminary assessment of cost to supply water from the Paul Road bores to Awakeri and to Whakatane is of the order of $9 million 93 based on full supplementation of Whakatane/Ohope but if partial supplementation is viable and a smaller diameter pipeline was an acceptable solution there would be a lower cost.

5.8 New Bores Near to Water Treatment Plant

5.8.1 WDC engaged Pattle Delamore Partners Ltd in 2010 to carry out a desktop assessment94 of the potential for a groundwater source near Whakatane township. As a result of that assessment, it was recommended that some field testing of existing bores be carried out. Two options were suggested for the location of additional wells:

91 Based on an assumption of 3 hours either side of high tide. This needs to be confirmed by further modelling of the duration of the saline wedge at the points of abstraction. 92 Based on peak summer daily demand for 25,000 people. 93 Pers Comm: Santha Agas, Manager Utilities (26 March 2014) to Alan Bickers. 94 Pattle Delamore Partners Ltd, (2010); “Review of Potential for a Groundwater Source Water Supply near Whakatane”.

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1. Near Huna Road in the Paroa vicinity; 2. Near Te Rahu Road in the vicinity of White Pine Bush.

5.8.2 In 2011 Opus International Consultants Ltd reported on water quality from a bore in Te Rahu Rd.95 The report showed the water was high in iron (but treatable), moderate manganese content (requiring treatment) and with some concern about boron content. There was also a suggestion of saline intrusion.

5.8.3 The Opus report refers to correspondence from Waterline Engineering Consultants of 18 July 2011, concerning flow tests from the Te Rahu Road bore. This indicated a maximum yield of 2,900 m3/d which “would not be sufficient to meet the community’s water demand of 9000 m3/d during the summer and 5,000 m3/d in the winter”.

5.8.4 The Opus’ report contained a summary as follows:

· Treatment of the water from the bores is possible and is likely to be most economical if it can be carried out at the existing WTP;

· None of the treatment options should be considered further without carrying out some basic bench-scale trials to determine the likely effectiveness of the process;

· The costs provided are for indication only and should be verified by carrying out a more detailed scoping exercise;

· Consideration should be given to provision of additional bores, following consultation with a groundwater hydrologist.

5.8.5 In 2013 WDC engaged Waterline to report on groundwater in the Poroporo area (Langenberger Road). Three aquifiers were located and water quality analysed. The depth of the aquifiers was: · 42-84 m; · 210-219m; and · 244-251m.

The report96 concluded as follows:

95 I am not aware what bore this was and if it was a bore drilled as a result of Pattle Delamore’s recommendations. 96 Waterline Engineering Consultants, (2013); “Poroporo Groundwater Investigations”.

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“The upper aquifier should only be contemplated as a water source if the high salt content is understood and manageable. If this can be confirmed it is worthwhile targeting this thick gravel aquifier for flow testing.

The two deep aquifiers are also qualified in the same way i.e. need to treat the high iron and manganese concentrations, similar to the Te Rahu Rd Well . . .”

It expressed concern about very high concentrations of manganese and low transmissivity compared with the Te Rahu Rd bore.

5.8.6 It is difficult to draw definite conclusions from these investigations. It would seem that the Poroporo bore is inferior to Te Rahu Road in water quality and yield and is unlikely to be worth pursuing.

Te Rahu Rd has water of treatable quality, but is unlikely to yield sufficient quantity to meet the demand of Whakatane/Ohope if a river intake is unavailable.

Paul Road bore is clearly the preferred alternative groundwater option, but may not produce sufficient water for the combined peak project demand of Whakatane/Ohope and the Plains.

5.8.7 The potential for a new groundwater source on the east of the river south of the water treatment plant appears to be unlikely because of the geology of the area.97

5.9 Dam on Wainui te Whara Stream

5.9.1 The Wainui te Whara Stream drains a small west-facing catchment of just over 6 km2 which passes through Whakatane township. WDC has been investigating the construction of a detention dam within the catchment to attenuate the flows to avoid overtopping of existing stopbanks during high flows, which result in flooding. A report from Opus98 that the detention dam, with a preliminary estimate of $1.3 million (2010), be advanced.

97 Comment from Bay of Plenty Regional Council officers. 98 Opus International Consultants Ltd, (2011); “Wainui te Whara Stream Options for Mitigating Flood Risk”.

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5.9.2 The use of the catchment for water supply is an option that can be considered.

The Opus’ report has identified a mean flow in the stream of 120 l/s,99 which is equivalent to 10,370 m3/day, although all of that would not be available for water supply as minimum instream flows would need to be maintained for environmental sustainability. Nevertheless, given the current minimum flow is 10 l/s under natural conditions, it is reasonable to assume that at least an average of 9000 m3/day could be available for water supply, which would be sufficient to meet the combined Whakatane/Ohope demand (refer 4.2.6).

5.9.3 A water supply dam is likely to be different in design from a detention dam, but is capable of fulfilling both purposes. Considerable detailed investigation would, however, be needed to evaluate this option and to provide a preliminary assessment of cost.

5.9.4 If the dam option was to be further considered, it would be necessary to consider the scope of water treatment required to meet the NZDWS. The option may exist to provide treatment onsite or deliver raw water to the existing water treatment plant.

5.10 Summary of Possible Options

5.10.1 Based on the foregoing feasibility of possible options is summarised below:

Paul Road bore Potentially viable option with progressive construction of additional 3 bores. Connection to Water Treatment Plant required estimated at $9 million for full supplementation. Extend water intake 2.0 – 2.5 km Viable option to avoid saline wedge, but upstream has serious risk of cyanobacterial contamination for which treatment would be required. Provide additional raw water storage Potentially viable and economical solution. upstream of water treatment plant The volume of raw water storage required is dependent on duration of saline intrusion which requires further analysis and modelling. This option may not be viable in the event of an outbreak of cyanobacteria.

99 At Mokorua Gorge.

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New ground water sources Paul Road bore is potentially viable. Other options west of the Whakatane River have quality and yield issues. Possible sources east of the River not identified and unlikely to be found. Dam in the Wainui te Whara Stream Potential option. Further investigations required, but likely to be expensive.

5.10.2 Based on an analysis of the issues relating to the 4 possible options identified (above), the recommended strategy for Whakatane/Ohope Scheme, assuming the Whakatane River is primary source of supply, should be as follows:

(a) Replace the existing Whakatane No 2 reservoir with a new reservoir of 4,500 m3 capacity at the Valley Road site within 2-3 years.

(b) Complete seismic protection of water treatment plant and equipment.

(d) Consider and investigate options to provide supplementary source of supply when intake is affected by saline intrusion:

(i) Connect Paul Road bores to water treatment plant; (ii) Extend water intake upstream; (iii) Provide additional raw water storage; (iv) Construct dam in the Wainui te Whara Stream.

(e) If options (ii) or (iii) are preferred, give consideration to managing the risk of cyanobacteria in the Whakatane River.

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6. RESPONSES TO PROJECT BRIEF

6.1 Whakatane/Ohope Scheme

6.1.1 The Project Brief (refer Appendix A) sets out the following questions to be addressed:

(a) Does the Whakatane River provide a secure, long term option for water supply to Whakatane and Ohope?

(b) Is the treatment plant physically suitable and appropriately located to continue to provide water to the communities of Whakatane and Ohope?

(d) Are there other risks (present or future) to this supply that the Council has not identified?

(e) Is the Plains Water Supply a viable alternative option for Whakatane and Ohope (either as a permanent or emergency supply) or should other water sources/ supplies be considered?

(f) What are the likely impacts on this supply resulting from legislative change, central government policy and Regional Council planning?

(g) Are the assumptions in the Whakatane and Ohope Water Strategy robust?

(h) Does the current list of capital projects in the LTP support the conclusions in (a) to (g) above?

It should be noted that some questions cannot be comprehensively addressed because of the additional information required (refer 4.5.7).

6.1.2 The availability of water from the Whakatane River as the primary source of supply will be adequate to meet the estimated demand and is within the abstraction limit of the current resource consent.

The occasional occurrence of cyanobacteria algal bloom with propensity for cyanotoxins to be formed creates a potential public health risk to be considered while the Whakatane River is the primary source

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of supply. Treatment to remove cyanotoxins is possible or an alternative (supplementary) source may need to be considered.

A new intake located 2.0 – 2.5 kilometres upstream of the existing intake is required if the abstraction of saline water is to be avoided at low flows (<10 m3/sec) which is likely to be prevalent for a few weeks in extreme dry summers.

Further investigations into alternative options for providing a supplementary water source for Whakatane/Ohope should be undertaken to determine if there is a more economical option to connecting the Plains Scheme is available.

6.1.3 The water treatment plant has been upgraded to provide adequate resistance to earthquakes (although there are some outstanding issues to be addressed), is well maintained and upgraded from time to time to meet technological developments and will therefore be able to provide treated water to the communities of Whakatane and Ohope.

6.1.4 There is insufficient water storage in service reservoirs to emergency events, particularly as two reservoirs do not meet the earthquake resistance requirements for water storage of a potable water supply. WDC is planning to replace the existing Valley Road No 2 reservoir sometime after 2022. In my view, the priorities should be reviewed so that this reservoir (which does not meet earthquake standards) is replaced with a new 4,500 m3 reservoir within the next 2 – 3 years.

6.1.5 WDC’s risk management plans appear to have identified the major risks and provision made to manage them with the possible exception of cyanotoxins, although a draft management protocol has been developed.

6.1.6 The Plains Water Scheme, with full development of 4 bores at Paul Road, is potentially a viable supplementary source of supply for Whakatane/Ohope but, based on projections, there may be insufficient capacity if peak demand projections are realised. The feasibility of connecting the Plains scheme to the water treatment plant requires further investigation. The preliminary assessment of cost of this work is $9 million based on full supplementation of Whakatane/Ohope demand.

6.1.7 This review has not included a comprehensive review of likely changes in legislation, Government and BOPRC policies, although there is some reference. The recent recommendations of the Local Government Infrastructure EAG include the following concerning implications for water supply:

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· The Local Government Act 2002 should be amended so that it cannot be used to obstruct or prevent collaboration between councils or with other partners. · The water and sanitary services assessments carried out under section 125 of the Local Government Act should be reviewed to ensure that they perform a clear and useful function in council infrastructure planning and provision, and the Act should be amended, if necessary, to provide for this. · The Government should appoint a Minister with specific responsibility for management of all water related issues, including: (a) achieving a greater degree of integration and clarity within the various elements that comprise the statutory and regulatory frameworks for water supply, wastewater and stormwater, (b) ensuring that any national strategies specific to water management appropriately address the cost of infrastructure for local government. · The Government should expedite the development of the National Objectives Framework for freshwater and should involve local government in the development of the details · The Government should review national goals for drinking water and wastewater, to ensure that there is an appropriate balancing of community costs, health risks and environmental outcomes. · In its final decisions on the proposed freshwater reforms, including the National Objectives Framework, the Government should avoid adding to the existing confusion of the water framework. · The Drinking Water Standards should be amended to clarify that they are subservient to the "all practicable steps" duty of the Health Act (Health Act, Part 2A). · Councils should actively consider and actively promote the use and development of alternative engineering solutions for drinking water, wastewater and stormwater management issues. · The Ministry of Health and Local Government New Zealand should work together to provide training to increase councillors’, relevant council staff and drinking water assessors' understanding of the water framework, in particular the tradeoffs between health and cost effectiveness.

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· Where benefits exceed costs of implementation and compliance, volumetric charging for water should be implemented and variable charging for wastewater should also be implemented. · The introduction of water metering should be accompanied by robust educational campaigns to highlight the benefit of water conservation and how to achieve it. · Councils should consider moving delivery of potable water and wastewater to regional level, with the management and implementation of such delivery at arm's length from political decisions, through either a jointly-owned or regional council owned CCO or a business unit run on economically The Government has yet to promulgate its views on these recommendations of the EAG. · Councils should consider moving delivery of potable water and wastewater to regional level, with the management and implementation of such delivery at arm’s length from political decisions, through either a jointly-owned or regional council owned CCO or a business unit run on economically Councils should consider moving delivery of potable water and wastewater to regional level, with the management and implementation of such delivery at arm’s length from political decisions, through either a jointly-owned or regional council owned CCO or a business unit run on economically.

The Government has yet to promulgate its views on these recommendations of the EAG.

The provisions of BOPRC policies have not been specifically considered in relation to this review.

6.1.8 The assumptions of the Whakatane/Ohope strategy appear to be soundly based and have been used in this review.

6.2 Plains Water Scheme

6.2.1 The Project Brief (refer Appendix A) sets out the following questions to be addressed:

(a) Are the assumptions in the 50 year Plains Water Strategy robust?

(b) What are the likely impacts on this supply resulting from legislative change, central government policy and Regional Council planning?

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(d) Does the current list of capital projects in the LTP support the conclusions in (a) to (c) above?

Some of these questions cannot be adequately addressed because I have insufficient information.

6.2.2 The assumptions used in the 50 Year Plains Water Strategy appear to be appropriate, but I do not have sufficient information to be able to confirm that they are robust.

6.2.3 Possible changes in legislation, Government and/or BOPRC policy have been referred to in 6.1.7.

6.2.4 The present and future risks associated with the Plains and Matata Water Schemes could be better identified, however, this could form part of a more comprehensive review.

6.2.5 The LTP includes the following lists of capital works in relation to water supply:

DESCRIPTION YEAR TOTAL ($) Whakatane/Ohope Water Supply 2012-22 5,336,500 Edgecumbe Water Supply – supply main 2012-15 1,800,000 from Paul Road Edgecumbe Water Supply – connections/ 2012-22 1,040,000 repairs/replacements Matata Water Supply – connections/ 2012-22 534,000 repairs/replacements Plains Water Supply – Paul Road bore 2016-18 2,500,000 site and reticulation Plains Water Supply – pipe upgrades 2016-21 2,000,000 Plains Water Supply – mains renewal 2015-22 1,000,000 (provisional) Plains Water Supply – Edgecumbe and 2016-18 550,000 Te Teko pipe upgrades Plains Water Supply – connections/ 2012-22 670,000 replacements/renewals

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While I have little specific information about the projects that make up these items, they support the objectives of the 50 Year Plains Water Strategy.

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APPENDIX A

PROJECT BRIEF

Purpose of Work

To review the current long term strategies and provide strategic advice on the sustainability of the current water supply schemes for Whakatane and Ohope, Rangitaiki Plains (including Edgecumbe) and Matata.

Context

The Whakatane and Ohope urban water supply is sourced from the Whakatane River, where it is drawn and treated at the water treatment plant at 276 Valley Road. The treatment plant was built in 1939 but has been upgraded over the years. The extraction point is about 10.5km upstream of the Whakatane River mouth. The resource consent to take water expires in 2026. The river has a large agricultural catchment and receives wastewater discharge from Taneatua Township, upstream of the water treatment plant intake. Water is treated and then pumped to a series of reservoirs and distributed from there. The reservoirs provide about 20 hours of supply. The pipe condition is varied based on age and type. Just under half of the network is plastic pipes and are in very good condition. The remaining pipes are in average to poor condition.

The ability to supply water can be affected by low flow in the river during periods of dry weather, and when in flood. The river has periods of high turbidity when the river is in flood, and can have high salinity during periods of dry weather. The Council placed a temporary extraction point about 500m upstream of the treatment plant three summers ago, and this summer extended that line a further 400m upstream to avoid saline intrusion. The frequency of such extreme events may increase into the future. The treatment plant is potentially earthquake prone, located on or very near to the Whakatane faultline.

While development pressure has slowed, Whakatane and Ohope continue to be the main residential and business centres in the Eastern Bay, and will likely continue to increase in population and business investment. With increasing population comes a raised public expectation concerning the reliability and quality of water supply.

The Whakatane and Ohope townships have metered water supplies. It is the only supply to be fluoridated in the District.

Water is a resource that is starting to be better understood and actively managed as a result of competing demands and legislative change. The

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allocation of water and “rights” to water may influence existing supply arrangements.

The Whakatane/Ohope scheme is located next to the Plains Water Supply Scheme, which Council also manages. This scheme provides water to Edgecumbe Township and a number of smaller settlements across the Rangitaiki Plains. At the north-western extremity of the Plains lies the township of Matata, which is likely to have a reticulated sewerage system constructed to serve it within the next two years. Matata has a spring fed water supply and storage is currently being increased to cope with higher projected demand and summer peaks.

The Plains Water Supply Special Committee, who administers the Plains Water Supply Scheme, has developed a 50 Year Strategy directed at improving the level of service for existing users and extending the supply to other landowners in time. This was originally a farm supply but domestic connections are now permitted. The communities of Edgecumbe and Te Teko, as well as domestic dwellings on the Plains, obtain their water from this source. Water is not available for irrigation. Water is extracted from three bores (Braemar Springs, Johnston Road and Tahuna Road). The Council is currently adding a further bore to the network in Paul Road. The Braemar Spring supply has traces of arsenic but not at a level that compromises human health; this however remains a contentious issue. There resource consents for these water takes expire in 2018 and 2016. There is a potential for the supply to be made available as an emergency supply for Whakatane and Ohope at a cost of about $4.5m.

The aim of the brief is to answer the following key questions:

Whakatane and Ohope

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7. Are the assumptions in the Whakatane and Ohope Water Strategy robust? 8. Does the current list of capital projects in the LTP support the conclusions in 1 to 8 above?

Rangitaiki Plains (Plains Water supply and Matata)

Source documents available:

1. Public Health Risk management Plans for all water supplies 2. Catchment sanitary assessment reports for all water supplies 3. Condition assessment of critical assets all water supplies 4. Condition assessment of water pipes all water supplies 5. Condition assessment of pump stations 6. Whakatane and Ohope water supplies upgrade strategy 7. Whakatane water treatment plant filter assessment report 8. Whakatane water treatment plant electrical and control system review 9. Whakatane water treatment plant concrete structures condition assessment 10. Whakatane and Ohope water alternative water source investigation 11. Reservoir condition and seismic assessment 12. Whakatane River water saline intrusion modelling study 13. Falls assessment survey Whakatane water treatment plant 14. Plains and Awakeri water modelling report 15. Plains water supply 50 year water strategy 16. Paul Rd bore recommendation report 17. Rangitaiki Plains water supply options report 18. Edgecumbe water supply upgrade report

(Source: David Bewley, General Manager Strategy & Planning, WDC (17 April 2013)

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APPENDIX B

GLOSSARY OF ABBREVIATIONS

AMP Asset Management Plan BOPRC Bay of Plenty Regional Council Cumecs Cubic metres per second (m3/s) EAG Local Government Infrastructure Expert Advisory Group (2012/2013) FAC Free available chlorine km Kilometres L Litres LGA Local Government Act 2002 (with amendments) LOS Levels of service LTP Long-term Plan m Metres MAV Maximum acceptable value NBS New Building Standard NZDWS New Zealand Drinking Water Standards PHRMP Public Health Risk Management Plans PSU Practical Salinity Unit ppb Parts per billion UV Ultra violet WDC Whakatane District Council WHO World Health Organisation

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6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 (Cont.)

754 Page 79 Whakatane District Council Water Supply Strategy

APPENDIX C

BIBLIOGRAPHY

Department of Internal Affairs, (2013); “Report of the Local Government Infrastructure Expert Advisory Group”. DH1 Water and Environment Ltd, (2010); “Whakatane River Saline Intrusion Modelling”. GHD Ltd, (2011); “2011/2012 Water Asset Management Plan”. Opus International Consultants Ltd, (2005); “Whakatane District Council, Plains Water Supply – Options Report”. Opus International Consultants Ltd, (2007); “Whakatane District Council, Matata Water Supply – Public Health Risk Management Plan.” Opus International Consultants Ltd, (2008); “Whakatane District Council, Plains and Awakeri Extension – Water Upgrade Strategy”. Opus International Consultants Ltd, (2009); “Whakatane District Council - Condition Assessment of Concrete Structures at Whakatane Water Treatment Plant”. Opus International Consultants Ltd, (2009); “Whakatane Water Treatment Plant – Cyanotoxin & Cyanobacteria Management Protocol”. Opus International Consultants Ltd, (2010); “Whakatane District Council, Whakatane Reservoirs – Condition and Seismic Assessment”. Opus International Consultants Ltd, (2011); “Wainui te Whara Stream Options for Mitigating Flood Risk”. Opus International Consultants Ltd, (2011); “Whakatane District Council, Plains 50 Year Strategy Study”. Opus International Consultants Ltd, (2011); “Whakatane District Council – Edgecumbe Water Supply – Public Health Risk Management Plan”. Opus International Consultants Ltd (2011); “Plains 50 Year Strategy Study”. Opus International Consultants Ltd, (2012); “Whakatane and Ohope Water Supply Public Health Risk Management Plans”. Pattle Delamore Partners Ltd, (2010); “Review of Potential for a Groundwater Source Water Supply near Whakatane”. Skytec Engineering Consultants Ltd, (2013); “Initial (Seismic) Evaluation Procedure – Whakatane Water Treatment Plant”. Victoria University of Wellington (2012); “Hutt River Phormidium Habitat Suitability Criteria and Hydraulic Habitat Suitability”. Voss Infrastructure Consulting (2013); “Paul Road Groundwater Supply: Assessment of Potential for supplementation of existing take and Assessment of Potential Effects”. Whakatane District Council, (2011); “Assessment of Water and Sanitary Services”. Whakatane District Council, (2012); “Long Term Plan 2012-22”.

Page 97 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2 Requests for Funding – Matatā Rugby and Sports Club, Awakeri Primary School

REQUESTS FOR FUNDING – MATATĀ RUGBY AND SPORTS Subject: CLUB, AWAKERI PRIMARY SCHOOL

To: RANGITĀIKI COMMUNITY BOARD

Meeting Date: TUESDAY, 24 JUNE 2014

Written by: ADMINISTRATION OFFICER COMMUNITY

File Reference: 1.5.1 - A445248

1. REASON FOR THE REPORT

Two applications for funding have been received for the Rangitāiki Community Board Discretionary Fund from the Matatā Rugby and Sports Club and Awakeri Primary School. The applications are attached to this report and the applicants have been advised of their option to attend the public forum at the commencement of the meeting.

2. DISCUSSION

The criterion for the Rangitāiki Community Board Discretionary Fund is:

facility development and upgrades including property owned by community organisations Pride and beautification projects within the community Board generated community project(s) or event(s) A guarantee against loss may be offered to support an event that may require either seeding or back up finance Provision to lend assistance to organisations helping themselves - recognition of the voluntary component of an application Recognition of the social wellbeing of the community The Board generally leans towards funding an annual or biannual event only once but reserves the right to consider each one on a case by case basis The project must be domiciled within the community board area The applicant will promote the Rangitaiki Community Board by use of the logo on programmes and inclusion of support noted in media articles where possible A scoring system will be used to provide a framework of the Board’s objectives when considering an application

2.1. Matatā Rugby and Sports Club

The Club are seeking funding of $2,143 to upgrade the kitchen in the clubrooms and require a new stove and to commercially clean the lino. The clubrooms are well utilised by the community and the new oven would assist when preparing and heating meals for users. It is recommended that a contribution of $1,500 be made to the club.

Page 98 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2 Requests for Funding – Matatā Rugby and Sports Club, Awakeri Primary School (Cont.)

2.2. Awakeri Primary School

Four students from the school have won the regional and national Kids’ Lit Quiz and are now attending the World Championships in Falmouth, in Cornwall, England in July. The group are seeking $5,935 from the Board to assist with the travel costs for a group of eight to travel to England with only three weeks notice. It is recommended that as contribution of $2,000 which equates to $500 per student.

3. CONSIDERATIONS

3.1. Financial/budget considerations

The current balance of the Rangitāiki Community Board Discretionary Fund is $4,809.11 with a further $15,000 being added after 1 July 2014.

4. CONCLUSION

Board Members need to decide on whether or not to support the applications and if so the amount of that support.

RECOMMENDATIONS:

1. THAT the Requests for Funding – Matatā Rugby and Sports Club, Awakeri Primary School report be received; and 2. THAT funding be allocated from the Rangitāiki Community Board Discretionary Fund as follows:

$1,500 to the Matatā Rugby and Sports Club to assist with the purchase of an oven and to commercially clean the lino in the kitchen $2,000 to the Awakeri Primary School to assist with the cost of the students travelling to

Attached to this report:

Discretionary Fund applications - Matatā Rugby and Sports Club, Awakeri Primary School

Report Authorisation

Report writer: Janie Storey Administration Officer Community

First Approval: David Bewley General Manager Strategy and Planning

Page 99 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade 6.2.1.1Matata Rugby & Sports Club - Kitchen Upgrade

Page 100 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

DISCRETIONARY FUNDS APPLICATION FORM

All sections must be completed and supporting material attached to the back of the form (see section 8. Checklist).

More information can be found on our website www.whakatane.00vt.nz or by contacting Janie Storey, Administration Officer— Community on (07) 306 0530 HAKATANE DISTRICT COUNC

Completed applications must be sent to: Chief Executive −2 MAY 2014 Whakatane District Council AcTIONED DATE Private Bag 1002 ...... Whakatane 3158 ...... WHICH DISCRETIONARY FUND ARE YOU APPLYING TO?

For each project or service you may apply to ONE of the following discretionary funds only:

Rangitaiki Community Board Taneatua Community Board

Murupara Community Board Whakatane Community Board

Ohope Beach Community Board lwi Liaison Committee

1.1 Name of your organisation:

Phone: c1 Fax:

Email: KNOJ t.C*0 Website:

Postal address for correspondence:

1.2 Name of principal contact: Ck. v−‘

S) Position held in group: QS' 6− Q Phone (day): 01 s −x −2−−2_. Fax:

Mobile: Email:

Page 101 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

Cc3SVCX, 1.3 Name of secondary contact: czl, vk v\ f ( Position held in group: e cr Phone (day): C) 'S −2:2,−2, \ ‘ c Fax:

1 Vrk− % Mobile: 0−al ci (c, (e (K) P *.? Email: ‘,/y1, S ifiA a, i ,

ABOUT YOUR ORGANISAT1

2.1 Which of the following describes your organisation? Incorporated society:

Other (please specify):

2.2 How long has your organisation been operating?

2.3 What are your group's main objectives and activities?

2.4 How many paid staff in your organisation?

How many volunteers in your organisation? 20

How many people does your group work with in a typical week?(i.e. the total number including clients, members, participants co

2.5 Is your group GST registered? Yes

If Yes, please record your GST No*: t 1

2.6 Please record your Bank Account No*: cs (0 0 * please attach a bank generated deposit slip to the back of this application form

Page 102 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

ABOUT YOUR FUNDING REQUEST

3.1 Please provide a title for the project, service or proposal for which you are seeking funding approx 8 words). UpcoAkiC e

3.2 Total cost of the project, service or proposal − this should match 5.1 (a) a iu.va .. • −tX (c) 1 k−k .) Total cash grant amount requested − this should match 5.1

Give brief description of the project, service proposal for which you are seeking funding (if you have a separate project plan or 3.3 a or require more space, please list the key points here and attach a full description of your proposal to the back of this form):

3.4 How long does the project, service or proposal run?

Page 103 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

OUTCOMES AND OUTPUTS OF YOUR PROJECT, SERVICE OR PROPOSAL

4.1 How will you know if your project, service or proposal is successful, and what are the benefits to the community?

How does your proposal directly support of the Community Outcomes of the Whakatane District? 4.2 one or more (Community Outcomes are attached to the back of this form).

What will happen to the project if: this funding application is unsuccessful 4.3 • or, • only a portion of the funds are received or, • a guarantee against loss is provided rather than a grant?

The project will proceed as outlined

project will be delayed aThe(please specify expected length of delay):

The project will be downgraded

The project will be prevented from being carried out

Page 104 6.2.1 RANGIT WHAKA Ma AIKI T ĀNE t

FINANCIA DETAILS OF YOUR PROJECT SERVICE OR PROPOSAL a t a Note: All figures to include GST (if C OMMUNITY

any DIS Rugb TRIC 5.1 Please provide a breakdown of the budget for the project, service or proposal for which you are seeking assistance: y

PROJECT COSTS PROJECT INCOME & T Sports Description of Amount Amount C co Income source OUNCIL BO Salaries / Applicant organisation's contribution

wages ARD Club Postage / telephone / administration Fundraising - - A Kit Advertising / promotion Donations / sponsorship GEND

Professional fees Entry fees chen A Travel Value of donated material costs Upgr

Project materials Grants (please specify): ade Labour cost (Con Venue / equipment hire t.) Other costs (please specify): c‘°‘ Other income (please specify): •Q CO& c,1/4−0 v−‘

TOTAL ESTIMATED COST (a) $ D−1 %−k TOTAL INCOME (b) $ TUE

TOTAL FUNDING SHORT FALL i.e. 'a' minus 'b') SD

* please endeavour to obtain quotes wherever possible and attach copies to the back of this form A Y , 24 JUNE P ag e 2014 105 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

FINANCIAL DETAILS OF YOUR ORGANISATION

Note: All figures to include GST (if any

This financial Last financial year year (to date of application

6.1 .)—. 140 S− sg' cf What was your organisation's total income money received ?* 3 , What was your organisation's total expenditure (money spent)? * 21 4 )−.* 3

* Please attach a copy of your latest audited accounts or balance sheet or, if you are a new group, a statement of estimated income and expenditure for your first year

6.2 What funding assistance has your group/organisation received from the Council over the past 3 years:

Year Amount received Purpose

Page 106 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

We the undersigned do solemnly and sincerely declare and acknowledge that: • The details we have given in all sections of this application are true and correct to the best of our knowledge. • We have the authority to commit our group to this application. • All information contained in this application is subject to the Local Government Official Information and Meetings Act 1987, and therefore this information may be released upon request. • The Council may collect from third parties any information it deems necessary about the applicant or the application.

Name: S0 V‘, t−−−−−−Signature:j2−− Position held in group: k

t...... _____

Date: ri"

Name:

... S Position held in group: &.

Signature:

. .. .. Date:

Please complete the following checklist to ensure you have completed the application process and attached all necessary information:

All sections of this form have been completed

You have attached a bank generated deposit slip verifying your bank account details (2.6)

You have attached a separate copy of your project plan where one has been developed (3.3)

You have attached quotes for expenses for your project service or proposal where these have been obtained (5.1)

You have attached a copy of your latest audited accounts or balance sheet or, if you are a new group, a statement of estimated /Liincome and expenditure for your first year (6.1) laThe declaration form has been signed by two members of your organisation that have the authority to do so (7)

You have made a copy of this application for your future reference

Page 107 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

Statement of Accounts Your Account(s) at a glance as at 28 April 2014

Direct Business Banking PO Box 62−515 Central Park 086.

MATATA RUGBY AND SPORTS CLUB Helpline: 0800 18 18 18 fn MR W WALKER Facsimile: (09) 526 3731 7 PAKEHA ST RC A \NHAKATANE 3194

Today's Statement(s)

Account Number Balance

Business Current Account 01−0486−0101978−00 3,814 15

Business Current Account

Account Name MATATA RUGBY AND SPORTS CLUB Account Number 01−0486−0101978−00 Numbe: 410 Statonirmi 15 Apr 14 to 28 Apr 14

wt. nansact!on Type and Details Withdrawals Deposits Balance

15 Apr Opening Balance 2,470.97 22 Apr EP MATATA RUGBY & PAYMARK 102037020 277.50 2748.47 All CARDS 22 Apr DD Paymark Limited 5TMT310314 12 DIVISION 14.95 2,733.52 203702 23 Apr DEPOSiT 50.00 2783.52 73 Apr CQ 003876 265.00 2,518,52 24 Apr CQ 003877 1,395 00 1,123.52 28 Apr DEPOSIT 115080 227432 28 Apr EP MATATA RUGBY & PAYMARK 102037020 3.00 2,277 32 ALL CARDS 28 Apr MATATA RUGBY & PAYMARK 102037020 20,00 2,297 32 ALL CARDS 28 Apr EP MATATA RUGBY & PAYMARK 102037020 759.50 3,056 82 ALL CARDS −} MATATA RUGBY & PAYMARK 102037020 872.50 3,929 32 ALL CARDS 003878 115.17 3,81415

Available Credit $5,814.15 (\Closing Balance $3,814.15

r3P Payment DC− Direct redit ED Electronic Dishonour iA International Money Machine V7 sise AC Li

heque,"Viiithdraw Dt:, Direct Dere EP EFTPO:−.: Transaction iP international EFTPOS Transaction • a page 1 of .1

Page 108 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MALEE HOLDINGS LTD trading as Tel: 07 3086224 JAE WHAKATANE Fax: 07 3086222 P 0 BOX 866 Email: [email protected] WHAKATANE www.jae.co.nz

Quote To: Quotation: 16683 MR WILLIE WALKER GST Reg No: 80 866 607

MATATA RUGBY CLUB Date: 6/03/2014 Delivery: RICHMOND PARK Account: 13982 MATATA RUGBY CLUB DIVISION ST Our Ref: 16683 37 PAKEHA STREET Your Ref: MATATA Cl− 37 PAKEHA ST Policy: MATATA Claim: Page: 1

Date Description Quantity Days Unit Price Total

5/03/2014 VINYL MAINTENANCE & CARE 1 1 350.00 350.00 STRIP AND APPLY POLISH Mileage 1 1 35.00 35.00

Payment Terms: Net 7 Days Sub Total: 385.00 GST Content: $ 57.75 Invoice Total: $ 442.75

Page 109 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

• BAY BETTA ELECTRICAL 2B THE RUB P 0 BOX 6 PH 07T308 570 −FAX 07,.308 5702,315_ PH: 0)3085700 Email: ec :whakatane@xtra

MATATA RUGBY&SPORTS CLUB 17 DIVISION STREET 138973 MATATA

D 3222931 CONT

Code Description Price Total

324−355 GST −Reg 62 Includes bST : 221.61 TOTAL 1699.00

FIND YOUR LOCAL STORE

PiltiatifICIIONVISBWasiititAPh: (07) 834 8135 OPOTIKI 115 Church St, Ph: (07) 315 8555 TOKOROA 206 Mannering St, Ph: (07) 886 8000 KATMAI! Rd, Ph: (07) 58 Main 549 1724 TAUPO 12 Tamamutu St, Ph: (07) 378 7020 WAIHI 23B Rosemont Rd, Ph: (07) 863 8742 KAWERAU Ranfurly Ct, Ph: (07) 323 8149 TAURANGA 92 First Ave, Ph: (07) 578 2868 WHAKATANE 2b The Hub, Ph: (07) 308 5700

Page 110 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

????McCc????−"CFMRYt"DS? Smiths City (Southern) Ltd WHAKATANE 231 The Strand Ph (07) 306 0360

GST: 11−122−795

March 20, 2014 11:55:20 0200086253 Invoice: 3703 3703 QUOTE THIS IS NOT A VALID RECEIPT Customer Details: 700465211 MATATA RUGBY & SPORTS CLUB 37 PAKEHA STREET RD 4 WHAKATANE 3194 073222931 HON

BEKO GE 15320 DS RANGE 1999.99 8155848 1 EA Sales Person. Elliott $M1L$ − 6121 (6121) Total $1999.99 Items 1.00 QUOTE THIS IS NOT A VALID RECEIPT

You were served by Elliott $M1L$ − 6121 Thank You For Shopping at Smiths City Please Retain This Receipt for Exchange or Warranty Purposes

GST has been included in the final price Protect Your New Investment Smiths City Proud to Support "Operation Snap" − NZ Police iecord seri JiGobs − for free at LUO.S1W.'

'! 31 03703020008621111

Tran No

Page 111 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

Matata Rugby and Sports Club (Inc)

Financial Statements

For the Year ended 30 September 2013

)

Page 112 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2013

Contents Page

Incorporated Society Directory

Auditor's Report 2

Statement of Financial Position 3

Bar Trading Account Financial Performance 4

Tuck Shop Trading Account Financial Performance 5

Kitchen Trading Account Financial Performance 6

Club Shirt Trading Account Financial Performance 7

Jubilee Trading Account Financial Performance 8

Statement of Financial Performance 9

Statement of Movements in Equity 11

Notes to the Financial Statements 12

Schedule of Property, Plant and Equipment Appendix

23 January 2014 Goldsmiths Chartered Accountants

Page 113 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

CLUB DIRECTORY AS AT 30 SEPTEMBER 2013

Company Number: 213093 Charities Commission 36979

IRD Number: 16−179−994

Principal Activity ofClub: Sports Club

Location ofClub: 12 Division Street Matata, 3194

Registered Office: Matata Rugby and Sports Club Richmond Park Matata, 3194

President: Brian Dobson

Treasurer: William Walker

Secretary: Yvonne Costar

Bankers: ANZ National Bank Ltd Cnr The Strand & Boon Street Whakatane, 3120

Accountants: Goldsmiths Chartered Accountants Level One, ANZ House The Strand Whakatane, 3120

Auditors: Mr Peter A Reid B Corn, CA, ACIS Chartered Accountant 21 Douglas Street Whakatane,3120

Goldsmiths Chartered Accountants 1

Page 114 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

INDEPENDENT AUDITOR'S REPORT.

To the Committee of Matata Rugby and Sports Club (Inc.) I have audited the financial statements on pages 3 to 13. The financial statements provide information about the past financial performance of the Club, and its financial position as at 30 September 2013. This information is stated in accordance with the accounting policies set out on pages 12 to 13.

Committee Responsibilities The committee are responsible for the preparation of financial statements that comply with generally accepted accountancy practice in New Zealand, and that give a true and fair view of the financial position of the Club as at 30 September 2013, and of their financial performance and cash flows for the year ended on that date.

Auditor's Responsibilities It is my responsibility to express and independent opinion on the financial statements presented by the Committee and to report my opinion to you.

Basis of Opinion An audit includes examining, on a test basis, evidence relevant to the amounts and disclosures in the financial statements. It also includes assessing: • The significant estimates and judgements made by the committee in the preparation of the financial statements; and • Whether the accounting policies are appropriate to the circumstances of the committee, consistently applied, and adequately disclosed. I conducted my audit in accordance with generally accepted auditing standards in New Zealand. I planned and performed my audit so as to obtain all the information and explanations which were considered necessary to provide me with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatements, whether caused by fraud or error. In forming my opinion I also evaluated the overall adequacy of the presentation of information in the financial statements. In my opinion, the financial statements on pages 3 to 14 fairly reflect the results of operations as at 30 September 2013. Other than my capacity as an Auditor I have no relationship with, or interests in the Matata Rugby and Sports Club (Inc.).

Qualified Opinion Control over the receipts of Kitchen, Tuckshop Sales, Gate Takings and Raffles and Fundraising is limited and there are no practical audit procedures to determine the effect of this limited control. As such, i am not able to confirm income from these activities. In my opinion, except for the effects of the matters described in the basis of the Qualified Opinion, • Proper accounting records have been kept by the Club as far as appears from my examination of these records; and • The financial statements on pages 3 to 13; −comply with generally accepted accounting practice in New Zealand; and −give a true and fair view of the financial position of the Matata Rugby and Sports Club (Inc.) as at 30 September 2013, and their financial performance and cash flows for the year ended on that date.

My audit was completed on 3 February 2014 and my qualified opinion is expressed as at that date.

Peter A. Reid. B.Com C.A. Chartered Accountant. Whakatane.

Page 115 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF FINANCIAL POSITION AS AT 30 SEPTEMBER 2013 Note This Year Last Year

Equity 112,842 Accumulated Surplus 100,415 Asset Revaluation Reserve 5 53,272 53,272 153,687 166,114

Current Liabilities Accounts Payable 2,550 12,190 GST Payable 1,055 3,605 12,190 $157,292 $178,304 Total Funds Employed Current Assets Bar Float 1,000 2,000 Cash at Bank 2 7,134 15,986 3,479 Unbanked Receipts on Hand 4,178 Taxation Refund Due 163 163 GST Refund Due 1,778 1,698 Stock on Hand 3 2,096 14,570 25,106 Non Current Assets Property, Plant andEquipment 153,198 As per Schedule (at Book Value) 4 142,722

$178,304 Total Assets $157,292

President − Brian obson

Treasurer − William Walker

The accompanying notes form part of these financial statements. Goldsmiths Chartered Accountants 3

Page 116 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 30 SEPTEMBER 2013 This Year Last Year

Bar Trading Account

Sales 39,718 27,977

Cost Of Sales Opening Stock 1,698 2,158 Purchases Bar 20,724 14,138 22,423 16,296 Closing Stock 2,096 1,698 Cost ofSales 20,327 14,597 Gross Margin 19,391 13,380

Gross Margin % 48.8 47.8

Cash Expenses Bar Services 1,186 531 Net Surplus $18,205 $12,849

The accompanying notes form part of these financial statements. Goldsmiths Chartered Accountants 4

Page 117 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 30 SEPTEMBER 2013 This Year Last Year

Tuck Shop Trading Account

Sales 1,476 866

Cost Of Sales 820 498 Purchases − Tuck Shop Cost ofSales 820 498 Gross Margin 656 368

Gross Margin % 44.4 42.5 Net Surplus $656 $368

The accompanying notes form part of these financial statements. Goldsmiths Chartered Accountants 5

Page 118 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 30 SEPTEMBER 2013 This Year Last Year

Kitchen Trading Account

Sales 1,037

Cost Of Sales 2,438 1,430 Purchases − Kitchen 2,438 1,430 Cost of Sales (1,401) (1,430) Gross Margin (135.1) 8 Gross Margin % $(1,401) $(1,430) Net Surplus (Deficit)

The accompanying notes form part of these financial statements. Goldsmiths Chartered Accountants 6

Page 119 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 30 SEPTEMBER 2013 This Year Last Year

Club Shirt Trading Account 230 Sales

Sales Cost Of 675 Opening Stock 391 Purchases Club Shirts − 391 675 Cost of Sales (161) (675) Gross Margin (69.8) 8 Gross Margin % $(161) $(675) Net Surplus (Deficit)

Goldsmiths The accompanying notes form part of these financial statements. Chartered Accountants 7

Page 120 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 30 SEPTEMBER 2013 This Year Last Year

Jubilee Trading Account

Sales 10,272

Cost Of Sales Purchases−Jubilee Expenses 9,346 Cost ofSales 9,346 Gross Margin 927

Gross Margin % 9.0 Net Surplus $927

The accompanying notes form part of these financial statements. Goldsmiths Chartered Accountants 8

Page 121 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 30 SEPTEMBER 2013 Note This Year Last Year

Income 18,205 12,849 Net Surplus from Bar Trading Account 656 368 Net Surplus from Tuck Shop Trading Account (1,401) (1,430) Net Surplus (Deficit) from Kitchen Trading Account (161) (675) (Deficit) from Club Shirt Trading Account Net Surplus 927 Net Surplus from Jubilee Trading Account − 17,299 12,039

Other Income 907 1,098 Gate Takings 1,617 1,074 Subscriptions 5 ,347 1,043 Raffles & Fundraising 904 Function − End of Year 14, 015 Foundation Grant − Lion 195 Interest Received 515 1,509 Donations−Sundry 9,290 18,935 26,589 30,973 Total Income

Avj

Goldsmiths accompanying notes fonn part of these financial statements. The Chartered Accountants 9

Page 122 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF FINANCIAL PERFORMANCE SEPTEMBER 2013 • FOR THE YEAR ENDED 30 Note This Year Last Year

Expenses Accountancy Fees 1,008 2,030 Advertising & Sponsorship 62 95 Audit Fees 261 300 Bank Charges 281 177 Cleaning 3,655 2,753 Club Licenses, Subscriptions & Levies 2,519 1,611 Club Membership Draws. 413 435 Donations, Gifts & Koha 1,179 948 Eftpos Charges 156 155 Electricity 4,341 3,581 Engraving 148 127 Hospitality to Players, Workers & Visiting Clubs 530 911 Insurance 2,207 2,080 Penalties − 50 Printing & Stationery 265 351 Raffles & Fundraising 1,024 483 Rent 1,117 1,117 Repairs & Maintenance 1,916 668 Sky TV 448 400 Social Functions & Entertainment Costs 2,006 481 Sports & First Aid Equipment 314 283 Telephone & Postages 1,360 1,487 Travelling Expenses 2,762 1,906 22,428 Total Cash Expenses 27,973 Net Cash Surplus (1,383) 8,545 Non Cash Expenses 4,954 4,954 Depreciation − Buildings Fittings 1,458 1,861 Depreciation − Furniture & 307 383 Depreciation − Plant 4,325 1,096 Depreciation − Uniforms 11,044 8,294

251 Net Surplus (Deficit) Before Tax (12,427)

The accompanying notes form part of these financial statements. Goldsmiths Chartered Accountants 10

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6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

STATEMENT OF MOVEMENTS IN EQUITY FOR THE YEAR ENDED 30 SEPTEMBER 2013 Note This Year Last Year

(12,427) 251 Net Surplus (Deficit) for the Year (12,427) 251 Total Recognised .Revenue and Expenses

166,114 165,219 Equity At Start Of Period 644 GST Adjustment $153,687 $166,114 Total Equity At End Of Period

Goldsmiths The accompanying notes form part of these financial statements. Chartered Accountants 11

Page 124 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY AND SPORTS CLUB (INC)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2013

1 Statement Of Accounting Policies Rugby and These are the financial statements of Matata Rugby and Sports Club (Inc). Matata Act Sports Club (Inc) is an Incorporated Society established under the Incorporated Societies 1908. The financial statements have been prepared in accordance with generally accepted accounting principles. The Club qualifies for differential reporting based on the following criteria: It is not publicly accountable and . The Club is 'not large' as defined by the New Zealand Institute of Chartered Accountants. . The Club has adopted all available differential reporting exemptions. Measurement System The measurement system adopted is that of historical cost, modified by the revaluation of Buildings. Particular Accounting Policies in the The following is a summary of the significant accounting policies adopted by the Club preparation of these financial statements.

Property, Plant, Equipment and Depreciation Property, plant and equipment are included at cost less aggregate depreciation provided at the maximum rates allowed by the Inland Revenue Department, except for Land and Buildings which are valued at current Government Rateable Valuation less depreciation where applicable. The depreciation rates used are shown in the Schedule of Property, Plant and Equipment. Valuation of Inventories assigned to Inventories are valued at the lower of cost and net realisable value. Cost has been inventory items on hand at balance date using the first−in first−out basis. Income Tax The club has charitable status and therefore exemption from income tax. Grants Grants received are included in operating revenue. If particular conditions are attached to a grant that would require it to be repaid if these conditions are not met, then the grant is recorded as a liability until the conditions are satisfied. Goods and Services Tax Financial information in these accounts is recorded exclusive of GST with the exception of receivables and payables, which include GST. GST payable or receivable at balance date is included in the appropriate category in the Statement of Financial Position. Changes in Accounting Policies There have been no changes in accounting policies. All policies have been applied on bases consistent with those of previous years.

Goldsmiths Chartered Accountants 12

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6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA 'RUGBY AND SPORTS CLUB (INC)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2013

2 Cash at Bank This Year Last Year

7,120 15,972 ANZ National Bank − Cheque Account 14 14 ANZ National Bank − JAB Account $7,134 $15,986

3 Inventories 2013 2012

2,096 1,698 Stock on Hand − Bar

4 Property, Plant AndEquipment Summary 2013 Cost Accum Depn Book Value Improvements Revaluation 53,272 53,272 Buildings 160,911 87,339 73,572 Plant 13,364 11,308 2,056 Furniture & Fittings 41,655 36,399 5,256 Uniforms 21,854 13,288 8,566 $291,056 $148,334 $142,722 2012 Improvements Revaluation 53,272 ^ 53,272 Buildings 160,911 82,385 78,526 Plant 13,364 11,001 2,363 Furniture & Fittings 41,087 34,941 6,146 Uniforms 21,854 8,963 12,891 $290,488 $137,290 $153,198

5 Reserves 2013 2012

AssetRevaluation Reserve Opening Balance 53,272 53,272 1

6 Contingent Liabilities There are no contingent liabilities at year end (30 September 2012: $Nil).

7 Capital Commitments There are no capital commitments at year end (30 September 2012: $Nil).

8 Related Parties The Treasurer and Bar Manager are Husband and Wife.

Goldsmiths Chartered Accountants 13

Page 126 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade (Cont.)

MATATA RUGBY & SPORTS CLUB (INC)

Taxation Depreciation Schedule For the Year Ended 30 September 2013

Private Orig Open Add'ns Profit(Loss) Dep YTD Accum Close Use % Date Cost W.D.V (Sales) on Sale Method Dep Depn W.D.V

732 Improvements Revaluation 3 Revaluation ofClub 53272 Rooms & Improvements 53272 53272

53272 53272 53272

740 Buildings 73545 1 Clubrooms 157300 78264 3.00 P 4719 83755 3584 27 2 Wooden Fence 3611 262 6.50 P 235

160911 78526 4954 87339 73572

742 Plant 05 Dishwasher 1800 12.50 P 1800 08 Cash Register 600 24.00 P 600 13 Sanyo Microwave 666 12.50 P 666 133 15 Fire Extinguisher 133 8.00 P 44 16 Cabinet 44 40.00 P 17 Range Hood 758 12.50 P 758 1720 19 Chiller 6425 1954 12.00 D 234 4705 21 Playing Field Light Bulb 499 1 60.00 D 1 499 309 23 Stove 799 349 11.40 D 40 490 10 25 Eftpos Machine 1295 26 60.00 D 16 1285 26 CD Player 345 33 48.00 D 16 328 17

2056 1 13364 2363 307 11308

748 Furniture & Fittings 001 Crockery 300 40.00 P 300 002 Glasses 300 40.00 D 300 003 Nip Pourers 900 40.00 P 900 007 Tables (10), Chairs (60), Stools (8), Leaners (4) 5393 17.50 P 5393 009 TV Aerial 209 24.00 P 209 010 Pool Table 2666 10.00 P 2666 012 Tackle Bags (6) 320 28.80 P 320 585 015 Chiller 2770 724 19.20 D 139 2185 253. 016 Chest Freezer 1198 313 19.20 D 60 945 194 017 Moffat Fryer 920 240 19.20 D 46 726 207 018 Bakbar Electric Griddle 978 256 19.20 0 49 771 219 019 Zenith Autoboiler 1040 271 19.20 D 52 821 120 020 Bakbar Food Warmer 565 148 19.20 D 28 445 605 021 Starline Dishwasher 4460 796 24.00 D 191 3855 128 022 Bakbar Pie Warmer 610 159 19.20 D 31 482 280 024 F & P Elegance Fridge 1328 347 19.20 D 67 1048 271 025 F & P Freezer 1289 336 19.20 D 65 1018 509 026 Wall Air Conditioners (2) 6790 727 30.00 D 218 6281 251 027 Drapes 2993 358 30.00 D 107 2742 028 Samsung PS42 Plasma TV 2393 48.00 P 2393 443 029 Lino in Chiller 2129 583 24.00 D 140 1686 127 030 Glass Cabinet 510 167 24.00 D 40 383 541 031 Toshiba Projector/Screen 1026 721 25.00 D 180 485 523 032 Honours Board 31/10/2012 568 568 8.00 D 45 45

41655 6146 568 1458 36399 5256

754 Uniforms & Sports Equipment 0024 Cotton Trader Jerseys (27) 960 80.40 D 960 0025 Silvver Fern Tackle Bag (4) 992 80.40 D 992 0026 Easton Softball Uniform (10) 3372 80.40 D 3372 0027 Easton Plus Bat (1) 532 80.40 D 532 0029 2009 Uniform 2614 414 40.00 D 166 2366 248 0030 Netball Uniforms 1047 639 33.33 D 213 621 426 3564 0031 Uniforms 5660 5346 33.33 D 1782 2096 0032 Uniforms 6677 6492 33.33 D 2164 2349 4328

21854 12891 4325 13288 8566

291056 153198 568 11044 148334 142722

The above information has not been audited, referaccompanying Compilation Report. Goldsmiths Chartered Accountants Appendix

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6.2.2 Awakeri School - Lit Kids Competition

Page 128 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 129 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 130 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 131 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 132 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 133 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 134 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 135 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 136 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 137 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 138 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 139 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 140 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 141 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

6.2.2 Awakeri School - Lit Kids Competition (Cont.)

Page 142 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7 Members Reports and Updates

Members over the course of the triennium will be allocated or volunteer to oversee some activities throughout the triennium:

1. Strategic Planning - Chairperson

2. Discretionary Fund - Chairperson and Board Member Barr

3. Works and Services - Board Members Bourk and Dennis

4. Te Teko Vision Meeting - Board Member Byrne and Councillor van Beek

Page 143 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.1 Discretionary Funding Brain Storm Session

5. E.D.I.T - Chairperson 7.1 Discretionary Funding Brain Storm Session

Page 144 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.1 Discretionary Funding Brain Storm Session (Cont.)

Discretionary Funding Brain Storm Session

Date: 28th May 2014

Attendees: Mike Naude (WCB) / Vicky & Viv (RCB)

Purpose: To discuss current processes (what works or can work better) and ideas to streamline or improve our discretionary funding process.

The following items have been raised for further consideration by each Community Board to discuss further:

1. Having two application forms available – one for organisations and a separate one for individuals, alternatively we could have two sections on one application form. It was felt that the current form is daunting for individuals to complete as there are a number of sections that may not be applicable.

2. We need to identify whether the application will have National/International Significance; Regional/District Significance or Community Board Specific. If the application is for National or District then it would be good if a number of CB could work together and assist with funding. Eg. Karen Hanlen may have received a lesser sum from the WCB and topped up by the RCB –cross CB boundaries

3. Discussion held on apportioning discretionary fund into three categories – Local Events and Individual sponsorships/ Regional National Events and CB Projects

4. Discussion held on accountability and a mechanism for only releasing funds on successful completion of a project

5. Discussion held on limiting funding applications to 3 times per year – March – July and October

6. Limiting the availability of the funds to 6 month period

7. Agreed that marking sheet presented by Viv could be used to encourage Board members to do their homework before the meeting (see below)

8. Group will review Southern Trust and Lion Foundation Application forms before next meeting (possibly two weeks-time)

Page 145 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.1 Discretionary Funding Brain Storm Session (Cont.)

Draft Template:

Name of project for funding request: ______

Which community area is requesting:

Edgecumbe Matata Te Teko Awakeri Thornton Otakiri Manawahae

Have we been asked to assist this organisation before? ______

When did we last assist this community? ______

Give these a rating between 1 (poor) and 5 (very good)

1. Community Inclusion: (What would be the level of community inclusion?) ______

2. Level of Advertising: (What level of advertising is happening to secure that exposure?)______

3. Helping themselves:(What effort is the group making to help themselves?) ______

4. Importance of this event: (What is the importance of this event to the community?) ______

5. Planning Organisation: (How do you rate the organisations planning for the event?) ______

Total out of 25 = ______

Multiple event: (If this event is for multiple years, is the organisation forward thinking for future funding options?) ______

How much is being asked for $______

What would you agree to? $______

Page 146 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.2 Visions for Te Teko 2014

Te Teko Community Meeting

Held by: Te Teko Residents Association and Rangitaiki Community Board

Date: 16th June 2014

Venue: Te Teko War Memorial Hall

Purpose: To look at supporting goals & visions for Te Teko

Collated Goals / Visions for Te Teko 2014

•Clean up section (Old garage) - Turn it a reserve/park with a hitching rail for horses - Bus Shelter for school students •Signage for town

GOALS - Welcome to Te Teko Signs at each entrance - Te Teko town symbol / bi-lingual / carved Pou

Top Four Ranked •Murals for town

- On shops / public toilets •Town Gym - Turn the hall into a Gym

• Garden Enhancements

• Historical Board & Map of Te Teko - Notice Board

• Clean up days - Community working bees - Annual in-organic collection day

• Annual Town Event - Outdoor movie day or night & VISIONS

• Flags advertising key messages OALS - Matariki / Sports / Events etc G - Christmas (including more lights)

• Internet Hub – Café

• Local GP or Locum in town

• An uncontrolled clean and naturally healthy River

Page 147 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.2 Visions for Te Teko 2014 (Cont.)

Where to from here?

1. Invite our community to have a say and be involved in achieving our Goals & Visions, by communicating through newsletters, social media and community meetings

2. Develop a plan to establish a process to achieve our Goals & Visions - Confirm your Leadership Team and Project Managers for each project (goal) - Establish realistic timeframes to achieve each goal - Identify your resources and assets you have locally

3. Network with other key groups & organisations that can help provide support towards achieving our community goals. (i.e Community Board)

COMMUNITY ACHIEVEMENTS ARE DONE BY …..

• Local Leaders that focus on the strengths of their communities not weaknesses • ‘Possibility thinking’ not problem thinking! • The people who care are the key to reinventing and revitalizing your town! • Wisdom of a community outweighs the knowledge of experts!

The Calvary is not coming! So stop waiting! You are the Calvary! You have the answers and energy within your Community!

Page 148 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.2 Visions for Te Teko 2014 (Cont.)

Community Board to follow up:

• Roading: (Transit) - A Roundabout at the intersection - Reduce Speed limits extended to Whakatane / Galatea turnoff (Speed bumps) - Why are there poles on bridge - Safety Barrier on bridge for youth to protect children jumping off bridge

• Pavilion & Hall: - Clarification of ownership of both pavilion and hall - What are the current responsibilities of the pavilion and hall? - What are the fixed annual charges for hiring both the hall and pavilion.

Page 149 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.3 Edit Annual Report 2013

ANNUAL REPORT OF E.D.I.T FOR YEAR END 2013: 2013 was another great year that saw Edgecumbe Development and Improvement Team continue on from the achievements of 2012 - which included setting new goals and creating new opportunities to work with other community groups. The following projects and goals identified in our 2013-2014 Annual plan were:

PRIORITY GOALS FOR 2013-2014 • Railway Embankment Project: Project Managed by Sharon Walker & Gerard Van Beek • Camellia Project: Project Managed by Eunice Silvester • Welcome Sign’s into Edgecumbe: Project Managed by Kathryn Davis • Murals for our Town: Project Managed by Andy Scott • Funky Letterboxes: Project Managed by Kathe Davey-Emms • Town Garage Sale: Project Managed by Bruce Chappell & Kris Byrne • Art in the Park (Ethnic Poles) Project: Project Managed by Viv Barr & Vicky Richards • Painting & Cleaning of Edgecumbe Bridge: Project Managed by Kally Bainbridge

PRIORITY GOALS UPDATE:

• RAILWAY EMBANKMENT PROJECT: Project Managed by Sharon Walker & Gerard Van Beek Funding from Bay of Plenty Regional Councils Environment Enhancement Fund has enabled us to purchase plants for the Railway Embankment Area. The Kawerau Corrections Team had spent time preparing the site. Their most recent work was the digging of ‘plant holes’ prior to our community planting day and also helping out on the day. Our Community Planting Day was held on Sept 14th - to plant the embankment from Hydro Rd to the Rangitaiki Bridge. Despite the wet start to the day we had a good turn out from E.D.I.T members, local community volunteers, Regional Council and The Rangitaiki River Forum. We got stuck in and within an hour we had planted 400 native plants! The Regional Council provided a team of support people who ran the BBQ and helped out wherever needed on the day. They also provided activity packs for the kids and water bottles for everyone. A HUGE effort by everyone involved!

. As this is a big project that will take longer than a year to complete, we will proceed with a maintenance programme consisting largely of a spraying, re-grassing from the Fire Station to Reid’s canal and some digger work. We also have plans for a maintenance programme on the south side of the embankment and clearance work in Nikau Place. The area opposite the Fire Station to Hydro Road will be planted in natives next year, possibly around June. Funding from Environment Enhancement Fund covers plants for this area and funding from NOVA ENERGY will be used for the maintenance work.

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7.3 Edit Annual Report 2013 (Cont.)

• OPERATION CAMELLIA PROJECT: Project Managed by Eunice Silvester and Jim Roberts Eunice and Jim have done a great job co-ordinating working bees with a dedicated small team of helpers that have coordinated planting and pruning of the camellias. The camellias are growing well, and looking glossy and healthy. (Though we unfortunately lost 10 of our 30 transplants during the very dry spell). We hope to replace these next July, with plants supplied courtesy of the Council. We plan to prune, weed and are also exploring the possibility of painting the fences behind the Camellias, during the winter.

• WELCOME SIGNS INTO EDGECUMBE: Project Managed by Kathryn Davis Initial discussions for designs for the‘Welcoming Signs’ in Edgecumbe inspired some of our members to submit drafts of their ideas. It was also decided to engage our community to have an opportunity to have input and this was achieved by advertising in our community newsletter. Artwork for the local school was also received and the children’s artwork and entranceway sign ideas were displayed in the mall, on the Supermarket windows. Kathryn now acknowledges that this project has resulted in being bigger than anticipated with costs and the procedures for seeking permission from NZTA for signage on a State Highway. Conclusion: To put this project on hold for the time being and concentrate on completing other projects like the embankment, which has already started and requires on-going input.

• MURALS FOR OUR TOWN: Project Managed by Andy Scott Andy has finished his first mural in Edgecumbe on the side wall of Riverslea Motor Services and it looks great! There was great coverage of the mural in the local Beacon with a photo and article. Andy enjoyed doing it, although the heat was a problem at the time. He did receive drinks from the Meadow Fresh truck each day he was there a kind gesture from the driver. Thank you to Jordan Davey-Emms who helped Andy with painting the mural. Andy was grateful for the contribution received from both Sandy Pryde of Keep NZ Beautiful, we do look forward to more murals in our town!

• FUNKY LETTERBOXES: Project Managed by Kathe Davey-Emms Due to Kathy having a full schedule this project has been transferred to our 2014-2015 Annual Plan

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7.3 Edit Annual Report 2013 (Cont.)

• TOWN GARAGE SALE: Project Managed by Bruce Chappell & Kris Byrne We ran out of time to action this goal for 2013 but we would look to transfer this project to our 2014- 2015 Annual Plan (Working in with Edgecumbe Lions – Paddy’s Market in April 2014)

• ART IN THE PARK / ETHNIC POLE PROJECT: Project Managed by Viv Barr & Vicky Richards Edgecumbe College has kindly gifted a redwood tree towards our ethnic pole project. This project is about celebrating the different nationalities in Edgecumbe, and will feature carved poles representing our different cultures. Our goal is to have 8 completed carved poles located in our reserves or parks in Edgecumbe. A HUGE thank you to Graeme Smeaton and his helpers for felling and milling the tree. Our intention was to provide an opportunity for a student, (or two) from Edgecumbe College to be mentored at the Kawerau Woodskills Festival and complete the first ethnic poles – this idea was enthusiastically supported by the Coordinator of the festival. Unfortunately we were unable to secure a student in time, so the project will be initiated at the 2014 Woodskills Event.

• PAINTING & CLEANING OF EDGECUMBE BRIDGE: Project Managed by Kally Bainbridge This project is on hold as we have discovered the responsibility for repainting the bridge falls directly with N.Z.T.A. and it is understood that repainting of this bridge may come up in their maintenance schedule in the near future.

OTHER PROJECTS ACHIEVED:

• INFORMATION ‘I’ STOP: Project Managed by Viv Barr & Sid Tunnicliffe Well done to our Project Managers who worked well with authorities to establish an information stop outside Z Garage. This project was a combined effort with support from Wayne Parry at Z Garage, Whakatane District Council, The Edgecumbe Lions Club and the Opportunity Shop -for providing the funds for a hard surface, a sturdy picnic table (constructed by Sid Tunnicliffe) and tractor work by Andrew Smit who kindly helped prepare the site. Two large signs have been erected (one is a local business directory sign and map of Edgecumbe and the other is an information board that has a ‘glimpse’ of Edgecumbe’s History). Thanks to both Eunice Silvester and Matthew Bryson for the time they put in to research Edgecumbe’s history, with the assistance of the Archives Museum and the Whakatane District Council. Other key support was received by Kyle Stevenson from Nexus signs who produced the actual signs, donating his expertise. Our information stop qualifies as an ‘official’ information stop and the ‘I’ sign has been erected on the opposite side of the road directing traffic from east or west. We know this will be a great asset for our community. A combined blessing was given by Noel Buchanan and Pouroto Ngaropo on Saturday 11th May. The event was also attended by 16 community members who braved the chilly early morning.

We celebrated the establishment of the ‘I’ Site, which won an award later in the year at the Trust Power and Whakatane Council Community Awards.

Page 152 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.3 Edit Annual Report 2013 (Cont.)

• E.D.I.T.’S DINNER AND PRESENTATION TO ROTARY: Project Managed by Kathe Davey-Emms A successful dinner was put on by E.D.I.T at the Rangitaiki Cosmopolitan Club for the Whakatane and Tauranga West Rotary Clubs. Well done to everyone that helped put together a great evening from the presentation, through to the lovely meal prepared by an awesome team. A BIG thank you to all of the helpers. This was also a great opportunity to engage Edgecumbe College students who were very competent and did a fabulous job of hospitality and catering. The feedback from the Rotary members were very positive, they enjoyed their dinner and got a lot out of the E.D.I.T. presentation. This was a great opportunity to showcase our town and also network with other key organisations.

• NAMING OF THE RATAHI RESERVE: In a previous newsletter we spoke of wanting to name the reserves alongside the Retirement Village and opposite the library. We have now been in-formed that these two reserves are in fact one (and extend all the way towards the bridge). They are already named the ‘Ratahi Reserve’. With this in mind, we have been assured by the Ratahi Whanau that designating the name ‘Ratahi Village Re-serve’ to the triangular reserve next to the Retirement Village and ‘Ratahi River Reserve’ to the area opposite the library, would be very acceptable and will enable the community to distinguish between the two. It is planned that two signs will be carved and erected accordingly, in the near future.

• OUTDOOR FITNESS CIRCUIT: Project Managed by Vicky Richards & Sid Tunnicliffe E.D.I.T added to its goals for the year an ‘Outdoor Fitness Circuit’ -to enhance the Rangitaiki River Walk Way. Sid and Vicky are working with W.D.C. contact, Fiona Hennessey to look at a location for the circuit and also funding options. This project will continue under our 2014 Annual Plan and will involve consultation with our community on location of the circuit.

• FUNDRAISING OPPORTUNITY: Project Managed by Kathe Davey-Emms Edgecumbe Bluelight’s Christmas in the Park provided a great opportunity to lift E.D.I.T’s profile, fundraise and get in amongst other community groups and the Edgecumbe Community. E.D.I.T. had a fundraising cake stall, sausage sizzle and two raffles and raised approximately $580 -this money will be put towards our next E.D.I.T. projects.

Winners of the Gingerbread House and HUGE Lolly Jar raffles!

OTHER ACHIEVEMENTS & AWARDS RECEIVED: • We became an Incorporated Society • Nova Energy Community Support Fund: $2000- Embankment Project, Landscaping, Spraying , Planting • Bay of Plenty Regional Council Environment Enhancement Fund: $3850 - Embankment project - Planting and maintaining • Pride NZ $500 for the first mural in the CBD • TrustPower Whakatane Community Awards: “Heritage and Environment” Runner Up $250, Recognition for the Information Site.

Well done E.D.I.T for another great year of activities – Looking forward to seeing more achieved in 2014!

Page 153 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.4 EDIT Annual Plan 2014-2015

E.D.I.T’S Annual Plan 2014-2015

Page 154 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

7.4 EDIT Annual Plan 2014-2015 (Cont.)

ANNUAL PLAN: 2014 – 2015

OUR VISION:

To see Edgecumbe reinstated to its former glory as a vibrant and prosperous community “The Heart of the Rangitaiki Plains”

MISSION:

By creating an overall plan for the town, it will ensure that future projects and developments are in keeping with the aspirations of the community

KEY OB JECTIVES:

Objective: Objective: Objective: Objective: To encourage pride To promote To Create a vibrant, To connect with our in Edgecumbe’s sustainable safe and connected natural resources community through economic community like our river, which the revitalisation of development of enhances our

our town Edgecumbe town’s amenity and township recreational values

Focus: Focus: Focus: Focus: • Bringing together our • Creating an • Connecting with our • Undertake or support community through the opportunity for our community, through our new projects that will different Beautification Community to have it's Community Newsletter, enhance our community Projects we undertake own identity i.e. "Town Facebook page & facilities new or existing, Theme" or "Event" and Community meetings and encourages a more bring economic gains active and engaged • Support other and benefits to our community community Community organisations & groups

Priority Goals: Priority Goals: Priority Goals: Priority Goals: • Town Garage Sale • Continue with our • Fitness Circuit •Railway Embankment (Partnership with quarterly Newsletter clean up Edgecumbe Lion's) • Art in the Park Project • Feedback to Council on (Carved Poles) • Funky letterboxes •Town Event (Vintage any issues that arise, Theme) • Relocation of Steam • Murals for Town through our local Engine from Whakatane Rangitaiki Community • Camellia project Board

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7.4 EDIT Annual Plan 2014-2015 (Cont.)

PROCESS: PROJECT PLANNING

PRIORITY GOALS FOR 2014-2015

We currently have seven priority goals for 2014-2015 which are project managed by the following:

• Railway Embankment Clean-up Project: Project Managed by Sharon Walker, Kathryn Davis & Gerard Van Beek

• Camellia Project: Project Managed by Eunice Silvester & Jim Roberts

• Murals for our Town: Project Managed by Andy Scott

• Town Garage Sale: Project Managed by Bruce Chappell & Kris Byrne

• Fitness Circuit Project: Project Managed by Sid Tunnicliffe & Vicky Richards

• Art in the Park (Carved Poles): Project Managed by Vicky Richards

• Relocation of Steam Engine: Project Managed by Sid Tunnicliffe

• Town Event (Vintage Theme): Project Managed by Jo Malcolm and Tamara Wright

• Funky Letter Boxes: Project Managed by Kathe Davey-Emms

PROJECT MANAGERS WILL BE RESPONSIBLE FOR THE FOLLOWING: • Coordinating actions and timelines of the project • Reporting back to the committee on progress of project • Final report presented at completion of project

FUTURE PROJECTS: The following ideas were also collated and will remain on our list as possible future actions/projects, depending on committee support and priorities:

• Community Garden • Stage 3 - River walkway (extended from Ballance to Thornton) • River Access for Kayaks, small boats etc • Revitalisation of all playgrounds in Edgecumbe, including skate park enhancements (shelter / parking / BBQ / basketball court) • Cycleway from Awakaponga to Awakeri (along railway track) • Town Theme: i.e. Funky Letterboxes / Historical Edgecumbe Tour / Train Rides / Museum (Satellite Gallery) Quake Building • Welcome Sign’s into Edgecumbe

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8 Other Organisations Minutes

8 Other Organisations Minutes 8.1 Te Teko Residents Association - 6 May 2014

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8.1 Te Teko Residents Association - 6 May 2014 (Cont.)

Te Teko Residents Association SPECIAL GENERAL MEETING Monday 5 May 2014 Te Teko War Memorial Hall

Present: Pene Heihei-Chair, Krys Byrne, Cilla Morrison, Zandra Hahipene-Secretary, Bobby Elliott, Timi Peri, Mate Tangitu, Donna Perese-Treasurer, Wilhelmina Mohi, Whaiora Brown, Phillie Hahiipene, Te Urupiki Samuel, Viv Hahipene, Gerard Van Beek, Whero

Meeting opened 5.40pm with Karakia & Mihi

Apologies: Kath Gardiner Moved: Pene/Zandra Carried

Business to be Addressed: Review of Officer Holders

The roles, responsibilities and attendance to meetings of the Chair and treasurer were discussed in full and after reiterating the importance of their jobs, both are willing to accept and commit to their duties.

There was a question around the secretary’s role. Apart from the obvious, secretary will receive all mail including bank statements and re-distribute. A mail box will be opened in the name of TRA at Te Teko. Some seem to think this is a free service. Secretary will look into. Also secretary will make an effort to email minutes to members including Janie Storey at Council.

All in all, we have agreed to retain existing office holders.

Te Teko Residents Assn MONTHLY MEETING (5 May 2014) follows: Matters Arising:

Mate has again made us aware of her roopu ‘Haurongo’ who basically help people in need within the local community. This group would like to be known as a first port of call for locals and if they are unable to assist, will be able to redirect or recommend to relevant services out there.

Whakatohea Trust Board: Pene advises that letter to Whakatohea Trust Board has finally been sent. To date we have not received a response. Matter pending.

Previous Minutes: Confirmation of Minutes dated Mon 7 April 2014 overlooked, to be re-visited next meeting.

Financials Motion: That Cilla’s Apr/May financial report be accepted. Moved: Pene/Mate carried.

Invoice for 6 monthly rent $3,900 from Whakatohea Trust Board still due and new signing authorities with bank still to be completed. Treasurer please action.

General Business:

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8.1 Te Teko Residents Association - 6 May 2014 (Cont.)

Trees overhanging footpath at the bridge, cracked concrete at Mapou, falling tree debris around Te Teko following recent storms and out of order street lights at Tui St, not being attended to by Council. Several calls have been made but to no avail. Gerard has noted these problems and will take to Council.

Murals: As per last minutes Bobby has advised that Jason Hellens will not be doing the murals. She will now approach Ben Ughly, to which we have agreed, and look at possibly having a collage of Te Teko history on one of the shops.

Krys suggests we await next Vision Meeting so the whole town will get an idea of what we are intending to do. Phillie in the meantime will engage the school in helping out and have them also attend vision meeting.

Motion: That Bobby goes ahead and plans the murals with the help of Mr Ughly Moved: Mate/Te Urupiki carried.

Funding for Murals:

Secretary is to write to Nova Energy to confirm that the approved funds from last year to TRA are still available to us.

Usage of Hall

A Mark Cleghorn of Council wishes to get in contact with a rep from TRA to discuss usage of hall. Pene, Cilla, Bobby, Phillie and Donna will arrange to meet with Mark.

Pavillion Pene advises pavilion rugby ground lights are not working properly. Have agreed for Pene to engage Horizon Energy to attend to repairs. On the matter of netball lights, Pene will also hold the keys to netball court lights and a $5 a night fee will apply until the end of May. TRA will also look at reviewing light fees.

Vision Meeting

Krys is attending the Rangitaiki Community Board meeting tomorrow night. Are we keen to hold a vision meeting here in Te Teko? If so, Krys says they’ll be handling the advertising once we set a date. Agreed.

Meeting Closed with Karakia - 7.37pm Next Meeting: Mon 9 June 2014

Pene Heihei Chair...... Date......

To be Actioned/Drafted By Whom Completion date 1/ Letter to Whakatohea Trust Board: re: Treasurer 9 June 2014 Collection of 6 mthly rent 2/ Complete signing authorities with Bank

Page 159 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

8.1 Te Teko Residents Association - 6 May 2014 (Cont.)

Letter to Nova Energy: Availability of Secretary 9 June 2014 approved funds from last year Follow up with Council: Matters Gerard 9 June 2014 requiring attention around TTK Service Request to Horizon Energy: Chair 9 June 2014 Repair of pavilion rugby lights Meeting with Mark Cleghorn: re: Usage Pene, Phillie,Donna, 9 June 2014 of Hall Cilla, Bobby

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8.2 Matata Residents Association - 12 May 2014

Minutes of the Matata Residents Association Monthly Meeting Held at Matata Community Resource Centre, Minutes of the Meeting May 12th 2014

Chairman: W Whalley CC: WDC Councilor Gerard van Beek WDC Staff Janie Story: Rangitaiki Community Board Graeme Bourk, G. Dennis, E Harvey

Present L& E Schlichting, G Paterson, B & R. Whalley, F. Hickey, H. Hack, G. Dennis, M.Mischefski,

Apologies G. Van Beek , P. Whalley G. Bourk Minutes of previous meeting: The minutes of the previous meeting were read and confirmed Moved: H. Hack / Seconded M. Mischefski Matters Arising: 1. Matata waste water scheme : pending on submissions. We would like an update. 2. Marty Grenfell is looking into future costs regarding maintenance for the Lagoon, options for the long term are unaffordable for Matata people. Doc and Council are still in discussions on this matter. At the moment Council are preparing different ideas for the Lagoon, then a public meeting. Not sure when.

Financials: Closing balance $2136.54 Correspondence: Rangitaiki Community Board Agenda. Letter from Council confirming our submissions.

Inwards and outwards accepted, Moved H. Hack / Seconded L. Schlichting

General Business:

1. The Council has been asked to lift the height of the Course Way to the camping ground, when we have heavy rain the road floods and people in the camping ground can not get out, this would also mean another culvert is needed. An in depth discussion was held regarding the two Lagoons Western and Eastern, one suggestion was lowering the Eastern Lagoon by lowering part of the weir and this may help flush out the Western Lagoon. We all know this is a big problem and cost for Matata Ratepayers. But there are concerns. 2. No word as yet from Regional Council regarding Awatairiki Fanhead. 3. The Regional Council has been asked to deal with the Toi Toi’s in the Glem Elliot area, they are needing to find the Land Title before they can do anything. 4. The repairs for the stormwater issues in Mair, Wilson and Nesbit Streets is about to start, will be done in stages. The communication for this project has been excellent, very pleasing.

Works request to Council : To repair the two large holes in the Course Way Road. .

. Meeting closed at 7.15pm, next meeting 9th June 2014, everyone welcome.

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8.2 Matata Residents Association - 12 May 2014 (Cont.)

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8.3 Matata Residents Association 10 June 2014

Minutes of the Matata Residents Association Monthly Meeting Held at Matata Community Resource Centre, Minutes of the Meeting June 10th. 2014

Chairman: W Whalley CC: WDC Councilor Gerard van Beek WDC Staff Janie Story: Rangitaiki Community Board Graeme Bourk, G. Dennis, E Harvey

Present L& E Schlichting, G Paterson, B & P. Whalley, F. Hickey, H. Hack, G. Dennis, Gerard Van beek, M.Mischefski,

Apologies R. Whalley Minutes of previous meeting: The minutes of the previous meeting were read and confirmed Moved: H. Hack / Seconded F. Hickey Matters Arising: 1. Matata waste water scheme : All home owners now have the Land Owner Consent forms to be signed and sent back to Council. Council needing your consent to carry out the work required to implement the waste water system on your property. 2. No word from Council regarding the lifting of the Course Way Road, but the holes etc. will be filled properly and graded in July, the new financial year. 3. No word from Regional Council regarding the Awatairiki Fanhead, nor any word regarding the pampas in the Glem Elliot area, the area belonging to Linds. 4. Stormwater repairs are starting the week of 16th June, starting in Heale Street.

Financials: Closing balance $2136.54 Correspondence: Letter from E. Brew, (Council) regarding speed indicator device, Inka sent an e-mail regarding update on sewerage.

Inwards and outwards accepted, Moved H. Hack / Seconded P. Whalley

General Business:

1. The new water tank is being installed, that will give us extra water for the summer demands. 2. Hearings were held on the 11th and 12th June 2014 for the Waste Water Scheme, we now await the outcome. 3. The Rangitaiki Community Board meeting is going to be held at the Rugby Club rooms on the 24th June 2014 at 5.30pm, all welcome. 4. 2014/2015 Annual Plan : The Council will be finalizing the 2014 / 2015 Annual Plan on the 26th June 2014, following this, Council decisions will be communicated to individual submitters in July. 5. Council is working on having a Speed Indicator Device out here in Matata, we hope this will happen as we have requested it.

. Meeting closed at 7.15pm, next meeting 8th July 2014, everyone welcome.

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8.3 Matata Residents Association 10 June 2014 (Cont.)

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8.4 EDIT Minutes - 7 May 2014

E.D.I.T Meeting minutes

7 May 2014

Attendees:

Kathryn Davis, Jim Roberts, Heather & Pat Ratahi, Andy & Chris Scott, Sid Tunnicliffe, Helen Morris, Gerard Van Beek, Bruce Chappell, Kris Byrne, Matthew Bryson, Evan Harvey, Vicky, Tanya Bryson.

Apologies:

Eunice Silvester, Tamara Wright, Jo Malcolm, Kathe Davey-Emms, Kally Bainbridge, Sharon. Minutes True and correct:

Bruce Chappell moved that the minutes be accepted as true & correct. Seconded by Sid Tunnicliffe. Correspondence in:

● Fonterra Grass Roots Fund Response ● Invoice from Edgecumbe College (newsletters) ● Interview with NZ Herald. ● Request from Fire Brigade - 75th Jubilee. Correspondence out:

● Article in NZ Herald.

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Page 165 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA

8.4 EDIT Minutes - 7 May 2014 (Cont.)

Treasurer’s Report:

Opening balance of $6587.55

Outgoing of $1 for service fee

Nova Energy (Grant Funds Earmarked) $1972.13

Balance to date is $4614.42

Moved by Matthew Bryson, seconded by Gerard Van Beek.

● Expecting income from “Z” Good in the Hood. ● Expecting income from Lions Club - Paddy’s market. Agenda

Old Business ● BBQ for Edgecumbe Fire Brigade ● Goals ● Art in the Park ● Embankment working bee. ● Steam Engine

New Business ● Hi vis vests, lanyards, business cards and badges ● Knowledge, passion & skills. ● Replacement of picnic table. ● Photos put into collages and framed. ● Willow trees. ● Tarawera trail bikes - registration ● Funding for BBQ @ Thornton - possible future project ● Camelia fence. ● “Welcome to Edgecumbe” booklet. Newsletter

● To be discussed at next meeting

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8.4 EDIT Minutes - 7 May 2014 (Cont.)

New Business

BBQ for Edgecumbe Fire Brigade

● Very successful ● Sid & Chris set up. ● Funds to be reimburse to Andy and Chris ($62.78) ● Sid to produce receipt for sausages for reimbursement.

Moved by Gerard and seconded by Evan - all in favour.

Goals

● Have achieved more goals than suspected - (pat on the back!) ● Vicky to send out copy of the goals to committee members. ● Goals to be revamped and updated.

Art in the Park

● Suggestion of either “Ethnic Poles” or art to go on display with steam engine.

Embankment working bee

● Working bee went well. ● Thanks to Gerard for assistance with truck. ● Suggested to look at digger quotes from Mahy & Wilson Brothers.

Hi vis vests

● Priced up at $10 each - to get 12 vests ● Priced up for printing logo on the vests - $5 each. ● Working on business cards ● Priced up badges - 50 for $15 ● Priced up lanyards - 10 for $25

Photos

● Suggestion to put photos/collages in frames showing History of Edgecumbe. To be displayed possibly in Riverslea.

Tarawera trail bike

● Option there for EDIT to be involved with Lions Club with regards to registrations. ● Event occurs once every 4 weeks.

Steam Engine

● Sid to place article in newspaper - consult with community. ● Funding to be done Lion Foundation.

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8.4 EDIT Minutes - 7 May 2014 (Cont.)

● Looking at placing steam engine in a pit at this stage.

General

● Committee shared knowledge, passion and skills ● Entrance ways into Edgecumbe - need a project leaders. Suggestions for display ideas - need to further investigate rules and regulations for signage. ● Camelia’s fence - will need to look at a plant up when Camelia’s arrive from Council. Too much work involved with repainting fence - suggested EDIT could donate more funds towards more plants. ● “Ethnic Poles” - need to contact Viv & Louw (Edgecumbe College). To be addressed at next meeting. ● Article in NZ Herald - link on facebook page/site ● Edgecumbe Fire Brigade 75th Jubilee - Matthew, Sid, Andy & Tanya volunteered to assist with bar staff/security. Saturday 31st May. ● “Welcome to Edgecumbe” booklet - work in progress. Suggested using information already aquired from Business Directory Board.

Next Meeting

● Wednesday 11th June @ 6.30pm. Next Meeting Agenda Items

●

Close meeting at 8.45pm.

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