RANGITĀIKI COMMUNITY BOARD MEETING TUESDAY, 24 JUNE 2014 AGENDA Meeting to be held in the Matatā Rugby Clubrooms, Division Street, Matatā at 5:30 pm Marty Grenfell CHIEF EXECUTIVE 18 June 2014 A402084 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 5 3 Announcements ........................................................................................ 5 4 Public Forum ............................................................................................. 5 5 Confirmation of Minutes ........................................................................... 6 5.1 Minutes - Rangitāiki Community Board 6 May 2014 ................................................................... 6 6 Reports ................................................................................................... 10 6.1 Activity Report to 31 May 2014 ................................................................................................ 10 6.1.1 Appendix 1 - Whakatāne and Ōhope Water Supply Strategy Report .............................. 13 6.1.2 Appendix 2 - Whakatane and Ohope Water Strategy - May 2014 ................................... 15 6.2 Requests for Funding – Matatā Rugby and Sports Club, Awakeri Primary School ...................... 98 6.2.1 Matata Rugby & Sports Club - Kitchen Upgrade ............................................................ 100 6.2.2 Awakeri School - Lit Kids Competition ........................................................................... 128 7 Members Reports and Updates ............................................................. 143 7.1 Discretionary Funding Brain Storm Session ............................................................................ 144 7.2 Visions for Te Teko 2014 ......................................................................................................... 147 7.3 Edit Annual Report 2013 ........................................................................................................ 150 7.4 EDIT Annual Plan 2014-2015 .................................................................................................. 154 8 Other Organisations Minutes ................................................................. 157 8.1 Te Teko Residents Association - 6 May 2014 ........................................................................... 157 8.2 Matata Residents Association - 12 May 2014 ......................................................................... 161 8.3 Matata Residents Association 10 June 2014 ........................................................................... 163 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA 8.4 EDIT Minutes - 7 May 2014 .................................................................................................... 165 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA 1 Membership Board Member V E Richards - Chairperson Board Member V F Barr Board Member G E Bourk - Deputy Chairperson Board Member K M Byrne Board Member G L Dennis Board Member E Harvey Ward Member Appointed to the Board: Councillor G F van Beek Page 4 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA 2 Apologies No apologies have been received at the time of writing the agenda. 3 Announcements Board Member Dennis has invited Members to meet at the Matata Resource Centre at 5 pm to provide an overview of the services offered by the group. 4 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each Community Board meeting when these meetings are open to the public. Each speaker during the public forum section of a meeting, may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak at the public forum. With the permission of the Chairperson, Members may ask questions of speakers during the period but these are to be confined to obtaining information or clarification on matters raised by the speaker. 1. B Dobson - Matata Rugby and Sports Club 2. A Peterson - Awakeri School 3. B Clarke - Onepu Park Update Page 5 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA 5 Confirmation of Minutes 5 Confirmation of Minutes 5.1 Minutes - Rangitāiki Community Board 6 May 2014 Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: LIONS READING ROOM, EDGECUMBE LIBRARY, COLLEGE ROAD EDGECUMBE ON MONDAY, 6 MAY 2014 COMMENCING AT 5.30 PM Present: Board Member V E Richards (Chairperson),V F Barr, G E Bourk, K M Byrne, G L Dennis, E Harvey and Councillor G F van Beek In Attendance: F Hennessey (Technical Officer Reserves and H J Storey (Administration Officer Community) Visitors: Nil Apologies: Nil 1. CONFIRMATION OF MINUTES: 19 MARCH 2014 Refer to pages 5-9 of the agenda. RESOLVED: THAT the minutes of the Rangitāiki Community Board meeting held on Tuesday, 19 March 2014 be confirmed as a true and correct record. Van Beek/Harvey CARRIED 2. MATTERS REFERRED 2.1. Board Submission to Draft Annual Plan 2014/15 Refer to pages 11-14 of the agenda. The Chairperson invited Board Members to support the presentation of the submission to the Council on 19 May 2014. RESOLVED: THAT the Board Submission to Draft Annual Plan 2014/15 be received. Richards/Byrne CARRIED Attendance: Board Member Barr entered the meeting at 5.45 pm Page 6 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA 5.1 Minutes - Rangitāiki Community Board 6 May 2014 (Cont.) 3. REPORTS 3.1. Activity Report to 31 March 2014 Refer to pages 15-22 of the agenda. The following items were noted: the custodian of the Awakeri Hall had requested that the concrete area in front of the premises be repaired, but had been advised that it was on road reserve. It was requested that a request be made to repair the area. The Te Mahoe Pavilion was in a state of disrepair and there seemed to be no one in the community that was willing to act as custodian for the premises. It was requested that information be provided to the next meeting regarding the upkeep of the pavilion. The Edgecumbe Lions Club donated $300 towards the cost of the purchase of stain for the deck of the Edgecumbe pavilion, kitchen cupboards, cutlery, crockery and furniture had been donated from various residents and organisations Water ponding was still occurring in the Totara Street area during heavy rain School Lights were to be installed on the state highway at Te Teko at the entrance to Edgecumbe Road There were plans to install an electric barbeque at the Thornton Reserve but it needed someone to undertake a sponsorship drive to get sufficient funds to cover the cost. The Board signalled they would consider making a contribution if they were approached. A request for suggestions from the public for suitable placement of the steam engine would be included in the next E.D.I.T newsletter The removal of the tree by the St John building had to be delayed due to funds having to be diverted towards tree clearing as a result of the recent storm It was requested that an approach be made to Kiwirail to remove the overhead railway bridge on Edgecumbe Road as it was no longer in use and caused problems when truck drivers who were not familiar with the area used the route and got stuck It was requested that the barrier be removed from blocking the footpath at the end of Hydro Road so that wheelchairs and push chairs were able to use the area without having to go onto the road. RESOLVED: THAT the Activity Report to 31 March 2014 be received. Van Beek/Bourk CARRIED 3.2. Code of Conduct for Community Boards Refer to pages23-25 of the agenda and the document included with the agenda entitled “Code of Conduct for Community Boards – March 2014” Page 7 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY BOARD - AGENDA 5.1 Minutes - Rangitāiki Community Board 6 May 2014 (Cont.) RESOLVED: 1. THAT the Code of Conduct for Community Boards report be received; and 2. THAT the Rangitāiki Community Board adopt the Code of Conduct for Community Boards dated March 2014. Barr/Byrne CARRIED 4. MINUTES OF OTHER GROUPS 4.1. Combined Community Board 19 March 2014 Refer to pages 26-30 of the agenda. RESOLVED: THAT the minutes of the Combined Community Board meeting held on Wednesday, 19 March 2014 be received. Van Beek/Bourk CARRIED 4.2. Matatā Residents Association – 10 March and 14 April 2014 Refer to pages 31-32 of the agenda. It was noted that traffic were continually speeding through Matatā and it was requested that the local speed device be utilised along Pākehā Street and Arawa Road in an attempt to slow traffic down. RESOLVED: THAT the minutes of the Matatā Residents Association meetings held on 10 March and 14 April 2014 be received. Van Beek/Dennis CARRIED 4.3. E.D.I.T – 12 March and 9 April 2014 Refer to pages 33-39 of the agenda. RESOLVED: THAT the minutes of the E.D.I.T meetings held on 12 March and 9 April 2014 be received. Byrne/Harvey CARRIED 5. DRAFT BOARD ACTION PLAN 2013-16 Refer to pages 40-42 of the agenda. Page 8 WHAKATĀNE DISTRICT COUNCIL TUESDAY, 24 JUNE 2014 RANGITAIKI COMMUNITY