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Rangitaiki Community Board 11 July 2018

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Rangitaiki Community Board 11 July 2018 RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 11 JULY 2018 AGENDA Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm Marty Grenfell CHIEF EXECUTIVE 4 July 2018 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 11 JULY 2018 Rangitāiki Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 5 2 Apologies .................................................................................................. 5 3 Conflict of Interest ..................................................................................... 5 4 Public Forum ............................................................................................. 5 5 Recovery Update ....................................................................................... 6 6 Confirmation of Minutes ........................................................................... 7 6.1 Minutes - Rangitāiki Community Board 16 May 2018 ................................................................. 7 7 Reports ................................................................................................... 12 7.1 Rangitāiki Community Board Activity Report to 31 May 2018 .................................................. 12 7.2 Speed Indicator Device Report ................................................................................................. 23 7.3 Request for Funding – Poroporo Rugby & Sports Club and Bike Whakatāne Trust .................... 26 7.3.1 Application for Funding – Poroporo Rugby & Sports Club ............................................... 27 7.3.2 Application for Funding - Bike Whakatane Trust .............................................................. 56 8 Members Reports .................................................................................... 66 8.1 Chairperson Report – 2 July 2018 ............................................................................................. 66 8.1.1 Appendix 1 - BOPRC River Advisory Panel Structure Feedback ....................................... 67 9 Minutes of Other Organisations ............................................................... 71 9.1 E.D.I.T April 2018 Minutes ........................................................................................................ 71 9.2 E.D.I.T May 2018 Minutes ........................................................................................................ 76 9.3 Matata Residents Association May 2018 Minutes .................................................................... 81 9.3.1 Matata Residents Association 9 May 2018 - Questions and Responses .......................... 83 9.4 Matata Residents Association June 2018 Minutes .................................................................... 98 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 11 JULY 2018 Rangitāiki Community Board - AGENDA 9.5 Te Teko Residents Association April 2018 ............................................................................... 100 9.6 Edgecumbe Collective Minutes 19 June 2018 ......................................................................... 103 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 11 JULY 2018 Rangitāiki Community Board - AGENDA 1 Membership 1 Membership Board Member C T Stevenson - Chairperson Board Member G E Bourk Board Member K M Byrne - Deputy Chairperson Board Member A M Clark Board Member G L Dennis Board Member E Harvey Councillor G F van Beek 2 Apologies No apologies were recorded at the time of compiling the agenda. 3 Conflict of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have. 4 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. Councillor Mike van der Boom speaking on the following topics: 1. Whakatāne Bike Trust 2. Oxfam Trail Walker NZ 5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 11 JULY 2018 Rangitāiki Community Board - AGENDA 5 Recovery Update 5 Recovery Update A verbal update will be given by Barbara Dempsey. 6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 11 JULY 2018 Rangitāiki Community Board - AGENDA 6 Confirmation of Minutes 6 Confirmation of Minutes 6.1 Minutes - Rangitāiki Community Board 16 May 2018 Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: EDGECUMBE LIBRARY, COLLEGE ROAD, EDGECUMBE ON WEDNESDAY, 16 MAY COMMENCING AT 5.30 PM Present: Board Members C T Stevenson (Chairperson), K M Byrne, G L Dennis, E Harvey, A M Clark and Councillor G F van Beek In Attendance: B Dempsey (Recovery Manager) and S French (Governance Support Advisor) Visitors: Mrs C Barker Apologies G E Bourk 1. CONFLICT OF INTEREST No conflicts of interest were recorded. 2. PUBLIC FORUM 2.1. Chris Barker - Whakatāne Golf Course Refer to page 4 of the agenda. As the Ladies Club Captain of the Whakatāne Golf Course, Mrs Barker spoke to the club’s application for discretionary funds to support the Course Manager attend the Turfgrass conference in Wellington on 25-28 June 2018. She said the conference registration was expensive and as the club was under financial restraints, funding was essential if the Course manager was to attend. Mrs Barker reported that it was in the best interests of the club, the district and of the Course Manager himself, to attend the conference. She said club events do attract overseas visitors to the area and that the Whakatāne and Ōhope golf clubs and the Council were running a promotion, targeted at Auckland, where visitors fly into Whakatāne, stay overnight and a day of golf at each course. Mrs Barker concluded informing members that the Course Manager had worked for the Whakatāne Golf Course for 8-10 years. 3. RECOVERY UPDATE 3.1. B Dempsey - WDC Update Refer to page 4 of the agenda and pages 4a-4b of the tabled item. Mrs Dempsey advised members she was the new, interim Council representative for the Rangitāiki Community Board. 7 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 11 JULY 2018 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 16 May 2018 (Cont.) In regards to recovery, Mrs Dempsey said that 20 percent of families were still not home and, where progress had stalled, the navigators were working with families to help. She noted that there would be an assessment on navigators shortly. Mrs Dempsey reported, after 14 months of Recovery Newsletters the focus would change such that the Edgecumbe Collective would take the lead for the content and Council would support and resource the newsletter. Mrs Dempsey attended the Community Representatives meeting on 8 May 2018 and said that the interaction with the representatives and Bay of Plenty Regional Council was very good, and the representatives were drilling down until satisfied with answers given. A discussion ensued regarding the natural springs located in the red zone during the repair work and an update was requested regarding the canal widening north of Thornton Road. Mrs Dempsey concluded reporting that the porta-building located by the Edgecumbe Library would be removed by the end of June 2018. 4. CONFIRMATION OF MINUTES: 26 MARCH 2018 Refer to pages 5-11 of the agenda. RESOLVED: THAT the minutes of the Rangitāiki Community Board meeting held on Wednesday, 28 March 2018 be confirmed as a true and correct record. Van Beek/Harvey CARRIED 5. REPORTS 5.1. Activity Report to 30 April 2018 Refer to pages 12-19 of the agenda. The following additional points were noted: The Chairperson requested an update resulting from the Resource Consent hearing for the proposed water bottling plant at Otakiri. Discussions ensured about the rationalisation of playgrounds in the area and regarding engagement with the Walking and Cycling Steering Group. Concern was raised that there had been no community consultation about the LED Lighting Upgrade project and a schedule for the planned lighting work in the Rangitāiki ward was requested. The Te Teko Residents Association acknowledged the removal of the three plain trees at Eivers Park, Te Teko however it was noted that at least one vehicle had been breached on the remaining stumps. It was suggested that the stumps be reduced or removed and further plain trees required removal due to concerns from falling branches and leaf litter on the tennis/basketball courts. 8 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 11 JULY 2018 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 16 May 2018 (Cont.) It was suggested that residents at 21-25 Huia Crescent be contacted in regards to removal of the council trees on their boundaries. The work completed on the disabled access at the Matatā Resource Centre was acknowledged. RESOLVED: THAT it be recommended to the Walking and Cycling Steering Group to engage regularly with the Rangitāiki Community Board, Te Teko and Matatā communities at appropriate times throughout the project, and that the Rangitāiki Community Board have the opportunity to feed into the plans. Stevenson/van
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