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Rangitāiki Community Board Wednesday, 21 August 2019

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Rangitāiki Community Board Wednesday, 21 August 2019 RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 21 AUGUST 2019 AGENDA Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm Steph O'Sullivan CHIEF EXECUTIVE 15 August 2019 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Conflict of Interest ..................................................................................... 4 4 Public Forum ............................................................................................. 4 5 Confirmation of Minutes ........................................................................... 5 5.1 Minutes - Rangitāiki Community Board 3 July 2019 ................................................................... 5 6 Annual Plan - Council Response to Board Submission .............................. 11 6.1 Annual Plan Submission Response ........................................................................................... 11 7 Reports ................................................................................................... 14 7.1 Bay of Plenty Regional Council Update .................................................................................... 14 7.2 NZ Police Report ...................................................................................................................... 15 7.3 Rangitāiki Community Board - Activity Report to July 2019 ...................................................... 16 7.3.1 Appendix 1 - Papatonga Plans ......................................................................................... 25 8 Chairperson and Subcommittee Reports .................................................. 35 8.1 Chairperson Report – August 2019 ........................................................................................... 35 8.1.1 Appendix 1– EQC Email regarding the Drop-in Clinic ....................................................... 38 8.1.2 Appendix 2 - Thank you letter to the Board .................................................................... 39 8.2 National Volunteer Week Subcommittee Update ..................................................................... 41 9 Minutes of Other Organisations ............................................................... 42 9.1 Matata Residents Association - 11 June 2019 ........................................................................... 42 9.2 Matata Residents Association - 9 July 2019 .............................................................................. 45 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 1 Membership 1 Membership Board Member C T Stevenson - Chairperson Board Member G E Bourk Board Member K M Byrne - Deputy Chairperson Board Member A M Clark Board Member G L Dennis Board Member E Harvey Councillor G F van Beek 2 Apologies No apologies were recorded at the time of compiling the agenda. 3 Conflict of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have. 4 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. Members of the public regarding water rates 4 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 5 Confirmation of Minutes 5 Confirmation of Minutes 5.1 Minutes - Rangitāiki Community Board 3 July 2019 Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: EDGECUMBE LIBRARY, COLLEGE ROAD, EDGECUMBE ON WEDNESDAY, 3 JULY 2019 COMMENCING AT 5.30 PM Present: Board Members C T Stevenson (Chairperson), K M Byrne, G L Dennis, A Clark, G Bourk and E Harvey In Attendance: N Woodley (Manager Policy, Planning and Consents Compliance) and H J Storey (Governance Support Advisor) Visitors: M Townsend, P Hay, K Boreham (Bay of Plenty Regional Council), E Te Pou, R Otto, R and C Forsyth Apologies: Councillor G F van Beek The meeting was opened with a welcome from Chairperson Stevenson. 1. CONFLICT OF INTEREST No conflicts of interest were recorded. 2. PUBLIC FORUM 2.1. Campbell and Renske Forsyth Campbell advised that he had been selected for the NZ Junior Men’s Beach Volleyball team that would be competing in America in July 2019 and that he was asking for funds to help cover the cost of the trip. He said that he had only started playing volleyball 2 years ago and in that time he had been selected for the Bay of Plenty team and the Super 7 tournament team. Campbell advised that it was a major highlight of his life to be named for the NZ Junior team noting that he had trained hard leading up to the selection and this had paid off. Campbell said that he would like to share his love for the sport with others and run workshops for local children at Edgecumbe when he returned. Attendance: Mrs Forsyth and Campbell left the meeting at 5.34 pm. 2.2. Rene Otto – Edgecumbe College Athletics Academy Mr Otto advised that each year the academy picked two students that would not normally put their hand up to travel overseas, as they were not able to afford to go and then raise money together so they could attend. He said that there were seven athletes in total going to the Northern Territory and while it was a bit more expensive, the timing of the event did not clash with school activities. Mr Otto noted that the cost per person was $1,200, plus food and they had been fundraising for the two students by splitting and delivering firewood, holding sausage sizzles and mowing lawns, but they were still short of funds. He said that while they had always fundraised locally to cover the cost of competing, this year it was more difficult to get money. 5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 5.1 Minutes - Rangitāiki Community Board 3 July 2019 (Cont.) In response to a comment regarding the pathway provided for academy students to continue to train and compete once they had left school, Mr Otto advised that former student Caleb Moore had teamed up with one of the top coaches in New Zealand to become a better athlete and he hoped that others would continue to compete also. Attendance: Mr Otto left the meeting at5.39 pm. 2.3. Erin Te Pou – Te Kura O Te Paroa Ms Te Pou advised that as part of a beautification programme at Paroa School they wished to paint a mural depicting their tipuna Wairaka and Toroa so that the children could relate to the history of their ancestors. She noted that Wairaka was an ancestress that set examples as she was able to problem solve and be outstanding by saving the waka and was seen as one of the first female advocates. Ms Te Pou told of Wairaka’s father Toroa who was the captain of the waka and said that to paint them both on the wall by the swimming pool would add special character to the school and teach the tamariki their Ngāti Awa history. Ms Te Pou showed Members some draft designs noting that they had not been discussed or finalised yet and explained the meaning behind each. She noted that the shed surface was not suitable to paint the murals on so they would be painted on boards and affixed to the wall. Ms Te Pou said that it was important that some of the children were involved to give them a sense of pride and achievement in the project. In response to a query as to placing the Board logo on the mural or in the school newsletter to promote to residents that the Poroporo, Paroa and Taiwhakaea areas were within the Rangitāiki Community Board, Ms Te Pou noted that Members would be invited to the unveiling and have an opportunity to speak. She noted that the mural would be a depiction of their hapū and maunga. Attendance: Ms Te Pou left the meeting at5.50 pm 3. RECOVERY 3.1. M Townsend and P Hays – Bay of Plenty Regional Council Update Refer to page 56 of the agenda. The Bay of Plenty Regional Council Engineering Manager provided an update on the work being undertaken by the Regional Council on the Rangitāiki Floodway Project, noting the following: consideration to amend the resource consent for the spillway from the rubber dam to the lower fixed spillway and undertake sufficient design work to provide an estimate for the change land at 266 Hydro Road had been purchased where the spillway was located to allow access for work to be undertaken and negotiations were continuing with two landowners for ponding hydro specialists had been engaged to provide detailed design for stage 6 to provide a detailed estimate to prepare the resource consent for the construction to start in the 2020 summer $2.8m had been reported to the Bay of Plenty Regional Council 2020-21 annual plan 6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 5.1 Minutes - Rangitāiki Community Board 3 July 2019 (Cont.) following
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