Rangitāiki Community Board Wednesday, 21 August 2019

RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 21 AUGUST 2019

AGENDA

Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm

Steph O'Sullivan CHIEF EXECUTIVE 15 August 2019

WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 Membership ...... 4

2 Apologies ...... 4

3 Conflict of Interest ...... 4

4 Public Forum ...... 4

5 Confirmation of Minutes ...... 5

5.1 Minutes - Rangitāiki Community Board 3 July 2019 ...... 5

6 Annual Plan - Council Response to Board Submission ...... 11

6.1 Annual Plan Submission Response ...... 11

7 Reports ...... 14

7.1 Bay of Plenty Regional Council Update ...... 14

7.2 NZ Police Report ...... 15

7.3 Rangitāiki Community Board - Activity Report to July 2019 ...... 16

7.3.1 Appendix 1 - Papatonga Plans ...... 25

8 Chairperson and Subcommittee Reports ...... 35

8.1 Chairperson Report – August 2019 ...... 35

8.1.1 Appendix 1– EQC Email regarding the Drop-in Clinic ...... 38

8.1.2 Appendix 2 - Thank you letter to the Board ...... 39

8.2 National Volunteer Week Subcommittee Update ...... 41

9 Minutes of Other Organisations ...... 42

9.1 Matata Residents Association - 11 June 2019 ...... 42

9.2 Matata Residents Association - 9 July 2019 ...... 45 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 1 Membership

1 Membership

Board Member C T Stevenson - Chairperson

Board Member G E Bourk

Board Member K M Byrne - Deputy Chairperson

Board Member A M Clark

Board Member G L Dennis

Board Member E Harvey

Councillor G F van Beek

2 Apologies

No apologies were recorded at the time of compiling the agenda.

3 Conflict of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have.

4 Public Forum

The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time.

Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker.

Members of the public regarding water rates

4 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 5 Confirmation of Minutes

5 Confirmation of Minutes 5.1 Minutes - Rangitāiki Community Board 3 July 2019

Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: EDGECUMBE LIBRARY, COLLEGE ROAD, EDGECUMBE ON WEDNESDAY, 3 JULY 2019 COMMENCING AT 5.30 PM Present: Board Members C T Stevenson (Chairperson), K M Byrne, G L Dennis, A Clark, G Bourk and E Harvey In Attendance: N Woodley (Manager Policy, Planning and Consents Compliance) and H J Storey (Governance Support Advisor) Visitors: M Townsend, P Hay, K Boreham (Bay of Plenty Regional Council), E Te Pou, R Otto, R and C Forsyth Apologies: Councillor G F van Beek

The meeting was opened with a welcome from Chairperson Stevenson.

1. CONFLICT OF INTEREST

No conflicts of interest were recorded.

2. PUBLIC FORUM

2.1. Campbell and Renske Forsyth

Campbell advised that he had been selected for the NZ Junior Men’s Beach Volleyball team that would be competing in America in July 2019 and that he was asking for funds to help cover the cost of the trip. He said that he had only started playing volleyball 2 years ago and in that time he had been selected for the Bay of Plenty team and the Super 7 tournament team. Campbell advised that it was a major highlight of his life to be named for the NZ Junior team noting that he had trained hard leading up to the selection and this had paid off.

Campbell said that he would like to share his love for the sport with others and run workshops for local children at Edgecumbe when he returned.

Attendance: Mrs Forsyth and Campbell left the meeting at 5.34 pm.

2.2. Rene Otto – Edgecumbe College Athletics Academy

Mr Otto advised that each year the academy picked two students that would not normally put their hand up to travel overseas, as they were not able to afford to go and then raise money together so they could attend. He said that there were seven athletes in total going to the Northern Territory and while it was a bit more expensive, the timing of the event did not clash with school activities.

Mr Otto noted that the cost per person was $1,200, plus food and they had been fundraising for the two students by splitting and delivering firewood, holding sausage sizzles and mowing lawns, but they were still short of funds. He said that while they had always fundraised locally to cover the cost of competing, this year it was more difficult to get money.

5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 5.1 Minutes - Rangitāiki Community Board 3 July 2019 (Cont.)

In response to a comment regarding the pathway provided for academy students to continue to train and compete once they had left school, Mr Otto advised that former student Caleb Moore had teamed up with one of the top coaches in New Zealand to become a better athlete and he hoped that others would continue to compete also.

Attendance: Mr Otto left the meeting at5.39 pm.

2.3. Erin Te Pou – Te Kura O Te Paroa

Ms Te Pou advised that as part of a beautification programme at Paroa School they wished to paint a mural depicting their tipuna Wairaka and Toroa so that the children could relate to the history of their ancestors. She noted that Wairaka was an ancestress that set examples as she was able to problem solve and be outstanding by saving the waka and was seen as one of the first female advocates. Ms Te Pou told of Wairaka’s father Toroa who was the captain of the waka and said that to paint them both on the wall by the swimming pool would add special character to the school and teach the tamariki their Ngāti Awa history.

Ms Te Pou showed Members some draft designs noting that they had not been discussed or finalised yet and explained the meaning behind each. She noted that the shed surface was not suitable to paint the murals on so they would be painted on boards and affixed to the wall. Ms Te Pou said that it was important that some of the children were involved to give them a sense of pride and achievement in the project.

In response to a query as to placing the Board logo on the mural or in the school newsletter to promote to residents that the Poroporo, Paroa and Taiwhakaea areas were within the Rangitāiki Community Board, Ms Te Pou noted that Members would be invited to the unveiling and have an opportunity to speak. She noted that the mural would be a depiction of their hapū and maunga.

Attendance: Ms Te Pou left the meeting at5.50 pm

3. RECOVERY

3.1. M Townsend and P Hays – Bay of Plenty Regional Council Update

Refer to page 56 of the agenda.

The Bay of Plenty Regional Council Engineering Manager provided an update on the work being undertaken by the Regional Council on the Rangitāiki Floodway Project, noting the following:

consideration to amend the resource consent for the spillway from the rubber dam to the lower fixed spillway and undertake sufficient design work to provide an estimate for the change land at 266 Hydro Road had been purchased where the spillway was located to allow access for work to be undertaken and negotiations were continuing with two landowners for ponding hydro specialists had been engaged to provide detailed design for stage 6 to provide a detailed estimate to prepare the resource consent for the construction to start in the 2020 summer $2.8m had been reported to the Bay of Plenty Regional Council 2020-21 annual plan

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following analysis and advice, it had indicated that the benefits of the ponding option to reduce the flood level in the floodway was not as good as first thought, so they were now seeking further funding to pursue further options which would be more expensive increased funding had been gained to complete stage 7 to $1.1m, and due to the complexity of the change would be completed prior to stage 6 rather than delay the work for another year earthworks for stage 7 would require resource consent which would be lodged along with the consent for the spillway. It would be a non-notified consent as the only affected parties were the landowners

Attendance: Board Member Harvey entered the meeting at 5.58 pm

The Bay of Plenty Regional Council Engineering Team Leader noted the following:

stage 5 on Thornton Hall Road was expected to be completed in September 2019 as there was no cost benefit to upgrade and widen Thornton Road it would not be done two capacity radial gates that rotate up will be installed at the spillway to let water through and sensors would be set up and the radial gates manually raised by staff based in Edgecumbe when required investigation work had commenced on the four floodwall sites between 89-109 College Road, at Grieg Road, at Thornton School and behind the Retirement Village the first stage of the floodwall geotect work had been carried out and project briefs were being prepared for GHD to provide a pathway to do the optioning work for the 89-109 College Road and Greig Road sites. Consultants would carry out consultation with land owners and discuss the progress with them and provide feedback to a community meeting. no leakage had been detected from the wall at Thornton and the olive orchard had been re-established. It was noted that the pipes in the area belonged to a community scheme as part of the subdivision and did not belong to the Bay of Plenty Regional Council. riprap along the river bank would be formally inspected annually and staff were constantly on the lookout for any damage

In response to a question as to how robust the stop bank currently was if a large rain event was to occur, the Engineering Team Leader noted that they were unable to answer that question. He noted the rock blustering and ballast work that would be undertaken at College Road and noted that there had been sites and issues identified including tree stumps and sewer line along the back to some of the properties and advised that they hoped to put the work out for tender before the end of the year. The Engineering Manager noted that there were evacuation protocols in place for the area and noted that the level was 500cums and a request to increase it to 600 cums had been made through emergency management. He noted that once the works were completed it would be increased to 650 cums.

Concern was raised that the vehicles involved with the repair work had parked in and around the Rangitāiki Cosmopolitan Club carpark and had caused some damage to the surface, which had resulted in water pooling on the site. It was requested that the areas be repaired.

In answer to a query as to whether insurance companies had been advised of the redesign work that was being undertaken, the Engineering Team Leader advised that the Mayor had indicated that he would write to the Insurance Council. He noted that they were waiting for the PS4 sign off to ensure that the design was carried out and the work was constructed to design.

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The Chairperson thanked the Bay of Plenty Regional Council representatives for attending the meeting and answering the queries from Members.

Attendance: The Bay of Plenty Regional Council representatives left the meeting at 6.21 pm

4. CONFIRMATION OF MINUTES: 16 MAY 2019

Refer to pages 6-11 of the agenda.

RESOLVED:

THAT the minutes of the Rangitāiki Community Board meeting held on Wednesday, 16 May 2019 be confirmed as a true and correct record.

Harvey/Clark CARRIED

5. REPORTS

5.1. Rangitāiki Community Board Activity Report to June 2019

Refer to pages 12-22 of the agenda and pages 22a-b of the tabled items.

The following items were discussed and queries raised:

a request was made to liaise with the Te Teko Residents Association regarding maintenance and lighting at Eivers Park a pamphlet was tabled and an update provided on the Whakatāne Town Regeneration programme currently being undertaken queries were raised as to the alternative tsunami alerting method for residents who did not have cell phones once the sirens became redundant concerned was raised that the surface on Fermah Road was causing damage to vehicle tyres appreciation was passed on for the reconstruction of the carpark at Matatā Beach it was requested that the parking lines be repainted in the Edgecumbe Library carpark a recent drainage repair along College Road had been left open and it was requested that it be repaired as this was a busy pedestrian area with children going to the skate park A “Welcome to Edgecumbe” sign concept would be discussed by the Collective, who would then liaise with the Council

A discussion ensued on the recycling of refuse, how to reduce waste in households and the amount of fly tipping that occurs throughout the district. It was also requested that a list of dis-used landfill sites within the ward be provided to the Board.

RESOLVED:

THAT the Rangitāiki Community Board Activity Report to June 2019 be received.

Stevenson/Bourk CARRIED

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5.2. Request for Funding – 3 Applications

Refer to pages 23-52 of the agenda.

RESOLVED:

1. THAT the Request for Funding – Te Kura O Te Paroa and Edgecumbe College report be received; and 2. THAT $1,200 be allocated from the Rangitāiki Community Board Discretionary Fund to Te Kura O Te Paroa to assist with their ‘Tangata Rongonui’ mural painting project.

Dennis/Byrne CARRIED

RESOLVED:

THAT $800 be allocated from the Rangitāiki Community Board Discretionary Fund to assist seven Edgecumbe College Athletic Academy students attend the North Territory State Athletics Championships in Australia from 13-19 August 2019.

Harvey/Stevenson CARRIED

RESOLVED:

THAT $1,000 be allocated from the Rangitāiki Community Board Discretionary Fund to Campbell Forsyth towards the cost of representing New Zealand in the Junior Men’s Beach Volleyball Team to tour the USA.

Byrne/Dennis CARRIED

6. CHAIRPERSON REPORT

6.1. Rangitāiki Community Board Chairperson Report – July 2019

Refer to pages 53-55 of the agenda.

It was noted that information needed to be provided to the Council from Edgecumbe College towards the cost of running the swimming pool or the funding would not be forthcoming.

It was requested that the local police be invited to attend the next meeting to provide an update on the CCTV cameras and general policing issues within the ward.

RESOLVED:

THAT the Chairperson’s Report – July 2019 Report be received.

Stevenson/Byrne CARRIED

9 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 5.1 Minutes - Rangitāiki Community Board 3 July 2019 (Cont.)

7. OTHER MATTERS

7.1. Final Meeting for Triennium – 21 August 2019

It was agreed to hold a function after the Inaugural meeting of the Rangitāiki Community Board to farewell retiring Members and welcome the new Members.

7.2. Te Teko Resident’s Association

The following requests were made from a recent meeting of the group:

request the Waste Management truck to empty both rubbish bins at Eivers Park repair the broken bollard located near the old toilet block at Eivers Park to stop cars accessing the area

THE MEETING FINISHED AT 7.29 PM

Confirmed this day of

CHAIRPERSON

10 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 6 Annual Plan - Council Response to Board Submission

6 Annual Plan - Council Response to Board Submission

6.1 Annual Plan Submission Response

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Whakatāne District Council Annual Plan Te Mahere Rautaki 2019/20 Submission Response: Rangitaiki Community Board

Point Category Submitter Comments Council Decision Council Reason 96.1 General comments - Comments: The RCB feel it is necessary to bring to the Councils attention the lack of THAT the submission point The submitters are thanked for their submission and interest in development of amenity facilities at Parks, Reserves, BBQs in park areas in our ward. Furthermore, it is necessary to highlight the disparity be accepted in part Thornton and Matata beaches. Installation of BBQ's in Whakatane and Ohope are as a result of Recreation and amongst Whakatane/Ohope ward expenditure in public spaces. Particularly, funding grants from Eastern Bay Energy Trust, Lions and Jaycees. In relation to a number of Sportsfields Whakatane/Ohope have nine BBQ’s (with a further one to be installed) compared to submissions to the Annual Plan, Council will initiate a project in the coming year to support local the “zero” BBQs in the Rangitaiki District. We ask that Council prioritise and install community-led development. This will involve collaborative, community and multi-agency work BBQs in the two most frequented beaches; Thornton and Matata. Thornton Beach is towards a better understanding of and investment into key priorities. This process will provide used daily by anglers, horse enthusiasts, swimmers and it is a destination for whanau smaller communities, including Matata for example, an opportunity to determine key priorities gatherings. Over the summer period, this beach is used by hundreds, if not which could include amenity facilities. In relation to the specific request for BBQs, staff will thousands, of people every day. The majority of these users are there for a investigate the suitability of siting BBQ's at Matata and Thornton and inquire as to grant funding. significant part of the day and often will transport their own personal BBQ to cater for themselves. Matata Beach also a highly frequented beach by residents but also highly utilised in summer by tourists camping at the DOC campsite. This beach has the potential to be another destination beach for our district providing Council install the appropriate level of infrastructure and services to attract people. Furthermore, we draw your attention to the Whakatane District Plan and one of the cultural objectives; Tangata whenua are able to provide for their cultural, economic and social well-being, and the relationship of Maori and their culture and traditions with their ancestral lands, water, sites, waahi tapu, and other taonga is maintained or enhanced.

96.2 General comments - Comments: The RCB request that money be budgeted in the Annual Plan for fixing THAT the submission be The 30 Year Infrastructure Strategy, that aligns with future budget projections, indicates the Stormwater Drainage the wastewater and storm water pipes in Edgecumbe. It has been 32 years since the received 'replacement of the existing reticulation with a new low pressure grinding pump system in Edgecumbe earthquake, and the broken stormwater and sewerage pipes are still a Edgecumbe' in 2027-2047 ($24.8M) and the 'upgrading of the Edgecumbe wastewater treatment major concern for everyone. Even the Whakatane District Council (WDC) recognises system' in 2017-2030 ($9.8M). This may be affected by the development of the Integrated that whenever it rains, the water flows from the broken stormwater drains, into the Wastewater Project, and accelerated by possible external funding for this project, or an unknown broken sewerage pipes and from there into the sewerage ponds thereby causing outcome form the Three Waters Review. This may have future budget implications reflective of the sewage to overflow the ponds. The Council needs to address this and put money extent of work required to be done. The Richmond Street renewal has been budgeted for the aside for this. The RCB also request that the water pipes in Richmond Street, upcoming financial year. Matata be renewed due to the high number of repairs on that line. Please note this was a recommendation from the RCB, which was received by the Projects and Services Committee at their meeting on 7 February 2019.

96.3 General comments - Comments: The RCB request that money be budgeted in the Annual Plan for fixing That the submission be The 30 Year Infrastructure Strategy, that aligns with future budget projections, indicates the Sewage Treatment Edgecumbe sewerage ponds. In seven years, the Resource Consent for the ponds received. 'replacement of the existing reticulation with a new low pressure grinding pump system in and Disposal expires. This is an important part of our infrastructure and money needs to be put Edgecumbe' in 2027-2047 ($24.8M) and the 'upgrading of the Edgecumbe wastewater treatment aside and/or found to future proof the sustainability of this growing community. system' in 2017-2030 ($9.8M). This may be affected by the development of the Integrated Wastewater Project, and accelerated by possible external funding for this project, or an unknown outcome form the Three Waters Review. This may have future budget implications reflective of the extent of work required to be done.

12 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 6.1 Annual Plan Submission Response (Cont.)

Point Category Submitter Comments Council Decision Council Reason 96.4 General comments - Comments: The RCB request that money be allocated in the Annual Plan for the THAT the submission be The Long-term Plan recognises the need to reticulate Matata, but did not include a budget provision Sewage Treatment Matata Sewerage scheme. It is frustrating to see that everyone agrees that the only received and Council should based on the fact it was anticipated to be incorporated in a $32M Integrated Waste Water and Disposal future for Matata is a Reticulated Sewerage Scheme and yet the one organisation allocate a budget for Plains Project. The Matata component was estimated to be about $17M. Given the Three Waters Review (WDC) that needs to take the lead is reluctant to actually allocate funding to this. integrated water project. that is underway, Central Government has indicated it is not prepared to consider the business case for this project until that has been finalised. That delay means the Council is focussed on the immediate public health and environmental impacts of the current septic tank discharges by working with the BOPRC to find a short term solution (septic tank clean out) and to manage the Maintenance Zone proposed by the Regional Council. Alongside that work is continued work on the options for a Matata reticulated solution either as part of a larger integrated system or separately. An assessment of changes to the planning framework that may affect resource consent or design options has also been undertaken. The Council is concerned about the speed of progress with this project and has added $100,000 to the budget to properly structure the project and allow progress to be made more quickly. In the meantime, it is inappropriate to budget an amount to reticulate Matata but a clear intend and timeframe to do so may be appropriate. This should align with the deferral of the Maintenance Zone for Matata as proposed by BOPRC.

96.5 General comments - Comments: Following the February 2019 Combined Community Board Meeting we THAT a rating workshop be The Council supports the suggestion of a rating workshop for new Community Board members, Finance would like echo concerns and request that WDC commit to a rating workshop for all provided for new along with new Councillors.The rates that are derived for the draft consultation are the result of the new Community Board members to educate them on how the rating system Community Board total rating requirement determined through the annual planning process. The method in which the functions and works. It was clear at the meeting that not enough members felt members to educate them rates are distributed across the district is determined through the rating policy, which is reviewed confident when rate proposals are presented and feel that we lacked the skills to on how the rating system every three years as part of the Long Term Planning process. Rates are only set once the Annual challenge proposed rate increases. We also would like to see a better form of functions and works. Plan has been adopted in June each year. consultation on proposed rate increases as currently it seems a tick box exercise when presented to Community Boards for feedback. The RCB request that Council consult with community boards PRIOR to setting the rates rather than present them at a combined community board meeting.

13 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7 Reports

7 Reports 7.1 Bay of Plenty Regional Council Update

Mrs Boreham (BOPRC Communications Advisor) will give a verbal update on Stage 5 of the Rangitaiki Floodway project.

14 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.2 NZ Police Report

7.2 NZ Police Report

NZ Police representative will be attending and will give an overview of what is occurring in the Rangitāiki ward and will also share some trends on crime.

15 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3 Rangitāiki Community Board - Activity Report to July 2019

7.3 Rangitāiki Community Board - Activity Report to July 2019

Subject: ACTIVITY REPORT TO JULY 2019 To: RANGITĀIKI COMMUNITY BOARD Meeting Date: WEDNESDAY, 21 AUGUST 2019 MANAGER POLICY, PLANNING AND CONSENTS Written by: COMPLIANCE File Reference: A1563536

1. REASON FOR THE REPORT

The report provides the Community Board with an update on a number of projects and activities delivered within the Rangitāiki area during June and July 2019.

Three Waters Planning Solid Waste Lifelong Learning Recreational Services Active Whakatane Reserves and Open Spaces Buildings and Facilities Procurement Strategy and Community Development Governance

2. THREE WATERS

2.1. Water Safety Plans

In accordance with the current legislation, Council needs to complete nine Water Safety Plans (WSP) approved by the Drinking Water Assessor. These are for the following supplies: Whakatāne/Ōhope, Rūātoki, Tāneatua, Waimana, Plains (Braemar/Johnson), Matatā, Murupara, Te Mahoe and Otumahi (Edgecumbe and Te Teko).

All Water Safety Plans, with the exception of Otumahi, have now been approved by Ministry of Health drinking water assessor (DWA). The Otumahi Water Safety Plan has been submitted to the DWA and Council awaits his decision.

2.2. Three Waters Review

The Government has approved a suite of regulatory reforms to help ensure safe drinking water, and deliver improved environmental outcomes from New Zealand’s wastewater and stormwater systems.

It includes the introduction of a new regulatory framework for drinking water that will include:

16 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3 Rangitāiki Community Board - Activity Report to July 2019 (Cont.)

an extension of the regulatory coverage to all drinking water suppliers, except individual household self-suppliers; a multi-barrier approach to drinking water safety, including mandatory disinfection of water supplies, with exemptions only in appropriate circumstances; stronger obligations on water suppliers and local authorities to manage risks to sources of drinking water; and strengthened compliance, monitoring and enforcement of drinking water regulation.

While regional councils will remain the primary regulators for the environment, there will be stronger central oversight of wastewater and stormwater regulation, including:

requirements for wastewater and stormwater operators to report annually on a set of national environmental performance measures; national good practice guidelines for the design and management of wastewater and stormwater networks; and monitoring of emerging contaminants in wastewater and stormwater, and coordinating national responses where necessary.

A new dedicated water regulator will be established to oversee the regulatory regime. The regulator will have a range of responsibilities and functions, including sector leadership; standards setting; compliance, monitoring and enforcement; capability building; information, advice and education; and performance reporting. The scope, roles and institutional form of the regulator (including whether to include regulation of all three waters within a single regulator, or separate entities) will be the subject of further Cabinet consideration in September this year.

The majority of these reforms will be implemented through a Water Services Bill. The Government is aiming to introduce this Bill by the end of the year, with possible enactment by mid-2020. The legislation will include transitional arrangements to allow water suppliers to adjust to the regulations, with support from the new regulator, if necessary.

2.3. Integrated Wastewater Project

The Annual Plan has included funding to enable this project to progress. A Project Plan is being developed to progress the long-term wastewater solution for Matatā. It is anticipated that this will involve inviting the Matatā community and mana whenua to engage in a detailed options development and analysis process, initially reconsidering standalone wastewater treatment and disposal options, as well as the Integrated Wastewater Project. Should a combined wastewater option such as the Integrated Wastewater Project be identified as a preferred option, more widespread-engagement will be necessary.

In the short term, there remains an immediate need to continue progressing a transitional solution for Matatā involving the pumping out of septic tanks for public health and environmental reasons, and to provide BOPRC with a level of comfort to defer the imposition of a Maintenance Zone in Matatā, to allow the wider discussion about reticulation to be completed. Discussions with BOPRC are continuing for the transitional solution.

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2.4. Edgecumbe Wastewater Treatment Plant

The Edgecumbe Wastewater Treatment Plant discharges treated wastewater to the Omeheu Canal (a tributary of the Tarawera River) under resource consent 20702, which was granted in 1980. Under condition 2 of this resource consent, the daily quantity of treated wastewater is not to exceed 500 m3 per day. This limit was exceeded on 16 occasions during the reporting period, due to wet weather inflows to the treatment plant.

3. PLANNING

3.1. Awatarariki Fanhead, Matatā

The Government announced its financial support towards a managed retreat package for affected landowners in the Awatarariki Fanhead alongside the Whakatāne District Council and BOPRC. This announcement means a $15.02M combined financial package was presented to landowners at a meeting in early July 2019. While this provides a package for landowners to consider, it is acknowledged that this remains a difficult time and decision for landowners to consider in a complex and largely untested legal context. A focus has been put on providing support to landowners in various ways (financial, legal, and psychosocial) to enable them to make an informed decision. As a result of feedback following the landowners’ meeting, the period in which the offer can be taken up has been extended to the end of November 2019 and the hearing date for the Plan Changes has been moved out to March 2020.

3.2. Notable Consents

The resource consent by Cresswell NZ Ltd. for a variation of the resource consent granted to Otakiri Springs to bottle water on a property in Johnson Road was heard by the Environment Court in June 2019. Final submissions to the Court have now been completed and it now make its decision.

4. SOLID WASTE

4.1. Summary of Waste Minimisation Initiatives 2018/19

The Council’s waste minimisation initiatives are mostly funded from Ministry for the Environment (MfE), Waste Levy Funding. The amount of funding varies but the Council receives approximately $120,000 to $130,000 per annum. As outlined below many of these initiatives involve working with other organisations who have the resources to deliver them. The Council does not have such resources and without these collaborations the initiatives would not be implemented in our community. It is therefore important that the Council continue to support these external organisations and maintain these relationships.

4.2. School Waste Education Programme

The School Waste Education Programme was initiated in 2015 for three years. The programme was well received by schools and students and was extended for another three years for the period 2018/2021. There are currently 30 schools signed up on the programme along with a small number of preschools. In the last year, 10 schools and 1 preschool have received year specific education programmes delivered by Waste Education NZ Ltd. There are currently three educators working part-time in the District and the organisation will be promoting the service in the coming year. The programmes are also an effective method of introducing waste minimisation into the home as the children take home what they have learned.

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4.3. Subsidised Home Composting Scheme

The subsided home composting scheme ran from March to May 2019. The scheme coincided with Envirohub’s Sustainable Backyards promotion in March 2019. During a seven-week period over 700 home composting solutions were distributed to the community. Each unit was provided to ratepayers at a cost of $10. These consisted of:

325 X 240 litre compost bins 71 X 150 litre compost bins 264 X worm farms 65 X Indoor Bokashi composting units

The scheme was extremely popular with a great deal of positive feedback received. Good practice information booklets were provided to everyone taking part in the scheme. A follow-up survey was posted out on 24 July 2019 to 200 participants (50 per product) to measure the success of the scheme and the Council will consider whether to re-run it again later this financial year.

4.4. WasteMINZ Love Food Hate Waste

The Love Food Hate Waste Campaign has been running since 2016. This educational campaign aims to reduce the amount of household wasted food and therefore the amount going to landfill. The campaign runs events, a website and produces cookbooks. Last year the Council promoted and contributed towards the campaign.

5. LIFELONG LEARNING

Te Kōputu a te whanga a Toi - Whakatāne Library and Exhibition Centre

5.1. New staff appointment

Louise Anderson joined the Lifelong Learning team in the role of Learning, Programmes and Experiences Coordinator recently. Louise is a qualified library professional with many years of experience in public libraries in New Zealand and Australia. She is a confident public speaker and has considerable experience in designing and delivering library programmes and events including cultural, art, literary and heritage festivals. She has worked in many aspects of public library service including children's services, heritage collections, mobile library, outreach services and community engagement. Her Library career has included positions in the North Shore Libraries in Auckland, Puke Ariki in New Zealand, the Monash Libraries and Darebin Libraries in Victoria and NSW Australia. She has also owned and operated The Blue Bird Café in Lockhart, NSW Australia.

5.2. Edgecumbe Library (Te Tari Āwhina)

More than 3,600 books have been borrowed and returned through the Edgecumbe Library from July 2018 to June 2019. This is a decrease of 28% compared with the previous year of 5,000 items. The 2017 floods have continued to impact the Edgecumbe Library and the community with fewer volunteers able to support extended opening hours.

The Edgecumbe branch of the Women’s Institute holds a craft morning every second Tuesday from 10am to midday in the Lion’s Reading Room. Regardless of skill level in crocheting and knitting, this initiative provides an opportunity to connect with people in the community and learning to make something out of wool whilst enjoying the camaraderie over a cuppa and a chat. An average of 12 people attend these sessions and everyone is welcome.

19 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3 Rangitāiki Community Board - Activity Report to July 2019 (Cont.)

A new Edgecumbe Library sign over the entrance into the facility is currently in the design stage with installation expected in August.

The Free Digital Sessions offered every Thursday during term time from 2pm to 4pm have been consistently attended by a core group of six to seven people.

The Book Club continues to meet every third Tuesday from 1:30 to 2:30pm and new volunteers are always welcome with enquiries through the Edgecumbe Library or Whakatāne Library.

6. RECREATIONAL SERVICES

6.1. New staff appointment

Andrew Smith commenced his role as Manager Aquatics and Recreation on Monday, 5 August 2019.

Andrew is an Aquatics professional who trained in the United Kingdom and an experienced Lean Facilitator. Since immigrating to New Zealand, he has held operational management positions at the Baywave Aquatic Centre and the Rotorua Aquatics Centre. Andrew’s most recent position was as the Lean Facilitator for NZ Windows.

Over the last year Andrew, his wife and three children have taken to the road in a 10m long caravan travelling the length and breadth of New Zealand. After a year on the road the Smith family are excited about starting life in Whakatane and settling back into suburban life.

6.2. Edgecumbe Community Pool

The Council’s Long Term Plan has allocated $20,000 as a grant to offset the operating costs of the Edgecumbe College pool. The facility is now closed and staff will be working through the off-season to assess an improved operating platform for the 2019/20 season. Staff and members of the Rangitāiki Community Board members will schedule a meeting with the Edgecumbe College Board of Trustees.

7. ACTIVE WHAKATĀNE

7.1. Active Whakatāne

The Draft Active Whakatāne Strategy is progressing through the final review process. Due to competing priorities on the Communications and Engagement team, a decision was made to delay the completion of the draft strategy until September 2019. The draft Strategy will be presented at a future Policy Committee meeting.

The Active Whakatane Implementation Plan continues to be developed, along with funding opportunities for these projects. The extensive list of projects expected to be delivered through NZTA’s Targeted Enhanced Funding Assistance Rate (TEFAR) opportunity been revised due to changes in funding policies and demand on the fund. There are still a number of Active Whakatāne projects progressing both this year 2019/20 and planned for the following financial year utilising existing funds within the Low Cost Low Risk (LCLR) budget. Details of these projects are contained within the separate LCLR project report being delivered to Projects and Services Committee on 15 August 2019. Further public engagement activities continue and are planned as part of the Implementation Plan development.

20 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3 Rangitāiki Community Board - Activity Report to July 2019 (Cont.)

8. RESERVES AND OPEN SPACES

8.1. Eivers Park - Te Teko

Staff have assisted with plans for a comprehensive upgrade of the Council-owned facilities at Eivers Park. An application for external funding has been submitted to EBET for new floodlights and a power supply upgrade. A letter of support from the Te Teko Residents’ Association was provided with the Council’s application to EBET. The proposed upgrade project also includes renewals works to the sports pavilion, resurfacing of sports courts and fencing the carpark. All work is subject to external funding support and various avenues are being considered for the project. The funding application to the EBET has been deferred pending further discussions between the EBET Trustees and representatives from the Te Teko Residents’ Association and Te Teko Rugby & Sports Club. An initial meeting has been scheduled to take place on site in late September 2019.

8.2. Riverslea Park Upgrade and Papataonga Reserve Development - Edgecumbe

Funding of $112,000 from The Lion Foundation is enabling work to progress to extend and add new play equipment and hardscaping at Riverslea Park in Edgecumbe. Quotes have been requested from playground suppliers for the supply and installation, which is consistent with plans developed in collaboration with the Edgecumbe Collective to upgrade recreation facilities in four parks in Edgecumbe. A proposed playground layout plan will be tabled at the meeting.

The Bay of Plenty Regional Council have also confirmed funding for the development of Papataonga Reserve on College Road – location of the stop bank breach. Staff are obtaining quotes for the development of this site into a passive reserve following input for design and components from the Edgecumbe Collective. Council and BOPRC staff are currently discussing the responsibilities for the future maintenance of the Papataonga Reserve once the development work is completed. Please refer to the attached plan.

8.3. Matatā Beach Carpark Upgrade

Further work to extend the carpark into Department of Conservation land at Matatā beach access is now complete. The additional work was carried out as a result of requests from the community following works undertaken last year to improve the Council-owned portion of the carpark. The work obtained prior approval from the Department of Conservation.

8.4. District Garden Refreshes

Replanting and refreshment of civic garden beds around the District have begun in July 2019 as a continuation of a progressive winter planting programme, which commenced three year ago. Works are underway in parts of Whakatāne CBD, Whakatāne Aquatic Centre, Whakatāne Gardens, Muriwai Drive and Te Haehaenga/The Heads, Kopeopeo/Warren Park, Ōhope, Te Teko, Matatā, Whakatāne Airport and Coastlands.

9. BUILDINGS AND FACILITIES

9.1. Awakeri Scout Den

The Council has received Ministry of Education concurrence to act on its behalf in lodging the Resource Consent for the facility to be located on the Awakeri Primary School grounds. The Consent Application has now been lodged with Whakatāne District Council. Council staff and Awakeri Scout leaders have met and discussed progress. These meetings will continue as the project moves forward. A meeting

21 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3 Rangitāiki Community Board - Activity Report to July 2019 (Cont.)

has also been held with the newly appointed Awakeri Primary School Principal to brief him on the current progress with the project. Due to the delays incurred in finalising the agreements with the MOU and the submission of the Resource Consent, staff are negotiating a short-term lease of the existing scout den on behalf of the Awakeri Scouts to ensure tenure until the new facility is completed.

9.2. 2019/20 Renewals Programme

The Community Properties renewals programme is being finalised. Key areas of focus include:

Painting of the Edgecumbe and Te Teko Halls Refreshing the Te Teko Sports Pavilion.

10. PROCUREMENT

10.1. Contracts out for tender

20-003 Rural Vegetation Control 2019-2020 19-046 Cyclic Maintenance Contract 2019-2024

11. STRATEGY AND COMMUNITY DEVELOPMENT

11.1. Ministry of Civil Defence National Recovery Toolkit

The Ministry of Civil Defence (MCDEM) has recently released a national recovery toolbox. The Recovery Toolkit aims to help CDEM Groups and local authorities prepare and support their communities to recover after an emergency, meet their legislative duties and elevate recovery preparedness across New Zealand.

This is a useful resource for any future events in New Zealand. However, it is pleasing to note that a large portion of the templates and examples included in the toolbox are from the Whakatāne District, which highlights the work that was achieved. Further information is available at the Civil Defence website.

11.2. Climate Change Project

On 11 July 2019, the Policy Committee adopted a draft set of Climate Change Principles as the basis for consultation with the community. Engagement on these Principles is underway, and will continue until 30 August 2019. Feedback on the draft Principles has been encouraged through a range of media outlets, as well as events and meetings throughout the District including the Beacon Business and Leisure Show on 10 and 11 August 2019. Further events are planned for the remainder of August 2019, including drop-in sessions at Te Kōputu a Te Whanga a Toi and a workshop at Murupara Area School. Feedback received will be collated and incorporated into a final set of Climate Change Principles, which will be included for adoption at the Council meeting on 18 September 2019.

Once adopted, the Principles will form the core of a Climate Change Strategy, which will provide a framework ensuring that Climate Change is considered in all of Council’s work and decision-making. Action Plans to support both mitigation of and adaptation to climate change will be developed to support the Strategy, based on work streams already underway as part of the Climate Change Project.

22 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3 Rangitāiki Community Board - Activity Report to July 2019 (Cont.)

11.3. Annual Report 2018/19

The 2018/19 financial year ended on 30 June 2019 and work is well underway on the Annual Report project. The project will manage the production of the Annual Report and audit for both the Whakatāne District Council and the Whakatāne Airport. While this is a mandatorily required process under the Local Government Act 2002 (the LGA), it also provides an opportunity to report back to the community about our progress and performance for the past year. As 2019 is a local government election year, the final Annual Report will need to be adopted by the new incoming Council, although recognising it is reflective of a year under the governance of the current Council.

11.4. Submissions to Central Government

Recently, a number of submissions have been made to central government on a variety of matters on behalf of the Whakatāne District Council. The submissions are briefly summarised below:

Local Government Funding and Financing Review: The Whakatāne District Council made a submission on an initial issues paper. Our submission discussed drivers of increasing costs (including three waters upgrades and the impact of natural hazards), and local affordability challenges like uncertainty around population growth, levels of socio-economic deprivation in the Whakatāne District, and our largely rural population. The Commission has now put forward a draft report on the matter. The report reviews the existing financing framework and also suggests that councils need new tools to help them deal with some specific cost pressures. Submissions to the draft report are due 29 August. Climate Change Response (Zero Carbon) Amendment Bill: The Whakatāne District Council made a submission on the Bill. The Bill establishes a new body in the Climate Change Commission, and has provisions for the creation of a National Climate Change Risk Assessment and National Adaptation Plan. The key submission point advanced by Council is that the Bill cannot (as it currently does) remain silent on the role of Local Government in climate change mitigation and adaptation. We have indicated that we wish to be heard on our submission. Civil Aviation Bill. See 7.1.2

There are also two ongoing processes that Council will be drafting submissions for:

0.6. Community Planning The Productivity Commission’s draft report on local government funding and financing. A submission will be proposed to the Policy Committee on August 29, with the deadline for the submission on the same day. LGNZ’s “Localism” project, which has a feedback sheet due mid-December 2019.

Work has commenced to develop a Community Development Strategy for the District, leading on from the work and engagement undertaken under Whakatāne Ki Mua. A discussion paper regarding a proposed a Community Planning Framework has been developed for internal discussion, prior to inclusion on a Policy Committee agenda. The development of a strategy and community plan will be a focus for the 2019/20 year.

Staff are also supporting the development of a community-led safety and security project in Murupara which was initiated by the community following the ATM theft incident in June 2019.

23 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3 Rangitāiki Community Board - Activity Report to July 2019 (Cont.)

12. GOVERNANCE

12.1. Pre-Election Report 2019

The Pre-Election Report has been produced for the 2019 elections. The Pre-Election Report is produced to provide information to those looking to stand in the upcoming elections, as well as providing information for voters. It frames the challenges and opportunities facing our District to facilitate those involved in the elections to engage with these issues.

12.2. Elections

Nominations opened for the local body elections on Friday, 20 July 2019 and close at noon on Friday, 16 August 2019. An advertising campaign is underway to encourage candidates to stand. A further Potential Candidate information event was to be held at the Murupara Service Centre on 30 July 2019, which will now be rescheduled owing to tragic events in Murupara during that week.

The names of the candidates and the positions they are seeking will be listed on the Council website once their nomination papers are received. The Electoral Commission are also running an enrolment campaign to encourage people to enrol to vote.

13. MATTERS ARISING FROM THE PREVIOUS MEETING

13.1. Closed landfills

Within the Rangitāiki Ward, the Council hold Resource Consents for the following closed landfills:

Te Teko - 127 Tahuna Road Matatā – 3 Tohi Street (west). This site was mostly ‘washed away’ during the debris flow.

13.2. Roading

Concern had been raised that the surface on Fermah Road was causing damage to vehicle tyres. The Council has graded Fermah Road and a few small potholes have since developed. Council would be arranging for the maintenance patrol truck to attend to these potholes.

Parking lines at the Edgecumbe Library carpark would be repainted when the linemarker was next in Edgecumbe.

13.3. Eivers Park, Te Teko

The broken bollard located near the old toilet block at Eivers Park has been replaced and Council has instructed the contractor to make sure all rubbish bins are emptied.

RECOMMENDATION:

THAT the Rangitāiki Community Board - Activity Report to July 2019 be received.

Attached to this report:

Appendix 1 – Papatonga development plan.

24 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans

Report Authorisation

Report writer: Nicholas Woodley Manager Policy, Planning and Consents Compliance Final Approval: David Bewley General Manager Planning and Infrastructure

7.3.1 Appendix 1 - Papatonga Plans

25 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

April 2019 Papa taonga - Edgecumbe

26 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

Riverslea Park Retain existing grove as family memorial (No.18) In a central location that is close to 12 memorial street trees (same species) line College RATA AVENUE local amenities and supports the nearby Rd (x9) and Rata Ave (x3) for unity of design. businesses, Riverslea Park is safe and family friendly. The playground is due for an upgrade and improved seating areas would be beneficial. Climbing fruit vines on fence e.g grape, passionfruit, kiwifruit. (No.20)

Climbing fruit vines on kowhai grove as family fence e.g grape, passion- Fruit trees line boundary to memorial (No.16) fruit, kiwifruit. Library soften fences e.g. feijoa/ citrus

Pathway links - possible public toilet access into library. pohutukawa as family memorial (No.52) puriri as family Fruit trees line boundary to memorial kauri grove as family memorial soften fences e.g. feijoa/ citrus (No.56) kowhai grove as family No.54) memorial (No.62) existing trees

COLLEGE ROAD (No.60 kowhai) (No.64 Jacaranda)

Retain existing grove as family memorial (No.58) Retain existing totara as family memorial (No.66)

Pin oak as family memorial (No.68)

Link paths and ramps to College Rd and Rivesrslea Park. Feature artwork Possible relocation of stopbank wall doubles as retaining wall for seating and picnic tables at good lookout sites/ and lookout amenity area junctions. Beacon artworks on stopbanks with picnic tables and massed plantings to link back to Paptaonga

12 memorial trees line College Rd (x9) and Rangitaiki River as key feature Rata Ave (x3) for unity of design.

CONCEPT STATEMENT - A FLOOD MEMORIAL PARK • Links to the key natural feature - the Rangitaiki River and walkway. • Individual memorial tree for each family (own species choice as shown) • Another 12 memorial street trees single species along frontages species to be confirmed (suggest either pin oak or titoki, grade PB150). • “Heart shape ruin” set flash into into concrete paving with mosaic infill to gaps. • Fruit trees and fruiting climbers to boundaries, and on fences where shown. kowhai grove • Balance a passive green space for neighbours to kick a ball, fly a kite or reflect. • Retain and underplant existing trees with massed ground cover. • Relocate “wall ruin” on stopbank with lookout, seats and gardens (optional). • Beacon artwork on stopbanks with seating for lookout/ reflection. North • Link back to town and Riverslea Park.

April 2019 PAPA TAONGA - Edgecumbe p.2

27 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

Kowhai grove

x2 picnic tables to WDC standard set in concrete paving (possibly with road paint manaia graphic, mosaic and artworks) GARDENS massed reinga lily, lomandra tanika, dianella, isolepsis nodosa MEMORIAL KOWAHI GROVES with new GARDENS massed reinga lily, lomandra tanika, dianella, isolepsis nodosa

12 memorial trees along College Rd (x9) and Rata Ave (x3)

EXISTING TREES with new GARDENS massed reinga lily, lomandra tanika, heart shaped ruin set in paving and dianella, isolepsis nodosa surrounded with mosaic within larger heart shape or circle

12 STREET TREES along College Rd (x9) and Rata Ave (x3)

option for ruined section of wall relocated as memorial feature with existing mural. Beacon artworks on stopbanks with picnic tables and massed plantings to link back to Paptaonga

April 2019 PAPA TAONGA - Edgecumbe p.3

28 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

some options CUSTOMISED BOLLARDS

PATHWAY ARTWORK POU BASES

Pattern routed Stainless steel Stainless steel into painted decoration decoration timber bollard screwed to screwed to circular bollard square bollard

Customised bollards are used at entrances and focal points to give Riverslea Park identity and a sense of place.

CROSSING TO RIVER

Rangitaiki River

Exposed aggregate as textural difference to improve safety where the path meets the road.

College Rd

Pratia angulata, Carex virgata ARTWORKS (Lee Heappey & others) are and Phormium cookianum to feature along the riverside walk and are suggested as suitable low linkages to Papataonga and Riverslea plants that can tolerate damp Park. Night illumination would create conditions for the gardens. a nightime feature walk. Artworks comprise a mixture of vertical elements Riverslea Park such as pou or vertical boards with feature bases. The bases could also feature river creatures including tuna By modifying the edge of College Road and putting in a (eel) and kawau (shag) pedestrian crossing, a strong link is created between Riverslea Park and the Rangitaiki River and river walkway.

April 2019 PAPA TAONGA - Edgecumbe p.4

29 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

To maintain continuity across Edgecumbe, proposed furniture is to be in keeping with existing furniture around the town and the greater Whakatane District. This style includes custom made picnic tables, Queenswood seating and exposed aggregate concrete paths. Distinctive features include the design of a premier sign for Riverslea Park.

PARK FURNITURE AND DETAILING April 2019 PAPA TAONGA - Edgecumbe p.5

30 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

Edible pear variety Citrus

Magnolia spp. Alibizia julibrissin (silk tree)

Feijoa variety Ginkgo biloba (male only) Pyrus calleryana (Ornamental Quercus palustris (pin oak) Pear)

Plants shown on this page have been suggested as suitable species for the wet soils in Edgecumbe. They have also been selected for their ornamental qualities and ease of management.

Recommended species include Quercus palustris (pin oak), Pyrus calleryana (Ornamental Pear) varieties, Magnolia and Michelia spp, Kahikatea, Tōtara, Kauri, Kowhai and Rimu, edible Dacrycarpus dacrydiodes Dacrydium cupressinum Plums, Pears, Feijoa and (kahikatea) (rimu) Agathis australis (kauri) Citrus varieties. RECOMMENDED TREE SPECIES April 2019 PAPA TAONGA - Edgecumbe p.6

31 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Untitled map Rangitāiki CommunityUntitled Board - AGENDA map 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

Untitled layer Untitled layer Edgecumbe

Edgecumbe Domain An exercise hub with sport clubs, skate park and fitness stations. There is potential to enhance the amenities of the park to improve the space for picnicking and casual recreation.

Tui Adventure Playground A connective park linking the suburbs to the back of Edgecumbe Primary School and Edgecumbe College. The park is currently very wet, with poor drainage. There is opportunity to improve the drainage, and to initiate projects in the park such as community garden beds and painted murals in order to foster local involvement. EDGECUMBE Located on the banks of the Rangitaiki River in the eastern PAPATAONGA Bay of Plenty, Edgecumbe is the main service town for the Riverslea Park fertile agricultural plains of In a central location that is close to the region. local amenities and supports the nearby businesses, Riverslea Park is safe and Fonterra’s Edgecumbe Dairy family friendly. The playground is due for Factory is one of the oldest an upgrade and improved seating areas dairy factories still operational would be beneficial. in New Zealand and employs much of the town’s population.

In recent decades, War Memorial Hall (Bill Orr Park) Edgecumbe has survived Although the playground and basketball two major natural disasters, half court is well utelised by local children, the 1987 earthquake and much of the park is poorly drained, with the 2017 floods. These boggy areas. It is recommended that disasters have caused much the boggy areas be converted into mini devastation, but have also wetlands. shown the strength and resilience of Edgecumbe’s community. Rangitaiki River Walkway Edgecumbe has a current population of 1,638 as of the 2013 Census. LOCATION AND OVERVIEW

April 2019 PAPA TAONGA - Edgecumbe p.7

32 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

New grove of twisted willow trees

New grove of Nyssa silvatica (Black Tupelo)

To Tui Adventure Park

Open space for community events

Lighting along pathway

Customised bollards used at entrances to give a distinct sense of place

Upgraded Library toilets to Improved playground with be opened to the connection between RIVERSLEA PARK tower, slides outside for public Riverslea Park and and climbing access from the the Rangitaiki River equipment park and walkway

February 2019 PAPA TAONGA - RIVERSLEA p.8

33 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 7.3.1 Appendix 1 - Papatonga Plans (Cont.)

oioi (Apodasmia similis) oioi (Apodasmia similis) Raupo (Typha orientalis)

Wetlands are Why wetlands? Wetlands are important: very sensitive to Wetland areas within a • as habitats for important native flora and changes in climate, suburban setting raise fauna, including rare and endangered water availability, pubic awareness of indigenous species. disturbance and land the value of this type • as traditional Māori sources of food, use and they are of ecosystem. They fisheries, paru (mud dye), urupa, and extremely vulnerable provide opportunity for weaving resources to the effects of discovery and learning • for amenity, natural character and human activity. about native plants landscape values Approximately 90 and wildlife and also • for natural heritage as a representative of percent of New about natural filtration the full range of ecosystems Zealand's freshwater systems. • for water quality improvement due to the wetlands have been filtering of nutrients and sediments by lost in the last 150 plants in the wetland and other natural years. The Bay of biological processes Plenty region has • for flood mitigation due to detention of water in the wetland and its gradual lost more than the release during dry periods. national average - an estimated 97 percent of wetlands have been lost in our region.

Cabbage trees/ti kouka (Cordyline australis) New Zealand flax (Phormium tenax) New Zealand flax (Phormium tenax) Salt marsh ribbonwood (Plagianthus divaricatus) Manuka (Leptospermum scoparium)

WETLANDS April 2019 PAPA TAONGA - Edgecumbe p.9

34 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 8 Chairperson and Subcommittee Reports

8 Chairperson and Subcommittee Reports 8.1 Chairperson Report – August 2019

Subject: CHAIRPERSON REPORT – AUGUST 2019 To: RANGITĀIKI COMMUNITY BOARD Meeting Date: 21 AUGUST 2019 Written by: CHAIRPERSON

File Reference: A1571923

1. PURPOSE OF THE REPORT

The purpose of this report is to create a sense of transparency of the activity the chair has undertaken between meetings that is of interest to the members.

2. MEETINGS

4 July 2019 Edgecumbe Collective Concept Plan of Riverslea playground 4 Parks Strategy Meeting has been developed from the 4 Parks Strategy (Edgecumbe Collective). The Mike Naude, Vicky Richards, current status is at pricing confirmation Charelle Stevenson, WDC Staff and WDC will then action accordingly. All communication is going via the Edgecumbe Collective. 6 July 2019 EQC Drop In Clinic EQC drop in clinic was considered a success. Refer to Appendix 1. 10 July 2019 WDC – Edgecumbe College Pool Ongoing concern was raised around the Management lack of communication regarding the operations of the college pool and the Mike Naude, Charelle Stevenson 20k funding. It was agreed that the MOU the Edgecumbe BOT had agreed to, needed to be confirmed and finalised for the coming season.

19 July 2019 4 Park Strategy Meeting planned to review funding partners to support the commencement Mike Naude, Vicky Richards, of Riverslea Park and Papa Taonga. Charelle Stevenson, WDC Staff

35 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 8.1 Chairperson Report – August 2019 (Cont.)

3. ACTIVITY/ENGAGEMENT

3.1. Edgecumbe College School Pool

I contacted the new board of trustees to raise my concerns about the MOU of the school pool.

Alison Warner met with me to propose a management proposal of the school pool to ensure that the facility was successful. I have scheduled a meeting with herself, the acting principal and Mike Naude to address the ongoing issues and confirm an action plan with the new principal.

3.2. WDC – Climate Change Workshop

Two Climate change workshops will be held in Edgecumbe on Friday, 23 August 2019, these will be hosted by Cashy Bell (Manager Strategy and Community Development). Details of these workshops are as follows:

Workshop - Edgecumbe College, 9am -11am Drop-in Clinic Edgecumbe Library, 1pm – 6pm

4. ENQUIRIES/CONCERNS

4.1. Rates

Following public concerns raised on the Kia Kaha Social Media Page, I have requested that rates staff attend our August 2019 Board meeting. As the chairperson, I feel that it is imperative that we ensure ratepayers are encouraged and made aware of the submission process each year. Note too that members have the ability to submit as an individual, to raise their own concerns annually and also via the Long Term Plan process.

5. DISCUSSION

5.1. National Volunteer Week

National Volunteer Week ran from 16 – 22 June 2019. During this week, New Zealand celebrated and recognised the vital contribution of New Zealand’s approximately 1.2 million volunteers in areas as diverse as social development, the economy and the environment. As per previous years, the Board were involved; via a voucher initiative and one year via a volunteer breakfast event.

Following my report, a verbal update will be given from the subcommittee members, Kris and Alison on responses to our Board’s National Volunteer Week initiative. Attached to this report is a copy of a thank you letter received from the Matatā Volunteer Fire Brigade and the Matatā Emergency Response Society Inc.; refer to Appendix 2.

5.2. Chairperson Final Handover Report

I will be submitting a formal handover report to our Governance Support Advisor to outline the current projects and work that I, as the chairperson, am currently involved in. The intention is that this will assist the new Board and ne Chairperson to continue this work in the new triennium.

6. Acknowledgements

Thank you to WDC staff for your support you have given the RCB and me over the past triennium. A special acknowledgement to Susan French and her continuous work with governance support.

36 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 8.1 Chairperson Report – August 2019 (Cont.)

It cannot go without mention that this term has been extremely challenging due to the April 2017 Floods and the impact it has had on our communities. As I reflect back, it is clear that our roles as elected members is to lead in a way in which we are working with Council as changes are proposed and issues are raised to get the best outcomes. It is important to conduct yourself in a manner in which individuals stress levels are not elevated.

For all my fellow board members, I thank you for your support. Although I will not be standing, I will continue my community activities and look forward to watching the Board continue to lead our communities positively and strategically. For those of you who are standing again, I wish you all the best.

To the Subcommittee for National Volunteer Week – thank you to Kris Byrne and Alison Clark for your coordination of the volunteer week. Your work has not gone unnoticed.

Lastly, a heartfelt thank you to Vicky Richards who has been my mentor and role model.

RECOMMENDATION:

THAT the Chairpersons Report – August 2019 be received.

Attached to this report:

Appendix 1 – EQC Email of thanks Appendix 2 – Thank you letter to the Board

Report Authorisation

Report writer: Charelle Stevenson Rangitāiki Community Board Chairperson

37 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 8.1.1 Appendix 1– EQC Email regarding the Drop-in Clinic

8.1.1 Appendix 1– EQC Email regarding the Drop-in Clinic

From: Sandra James [DPMC] Date: Wed, Jul 10, 2019 at 12:39 PM Subject: FW: Public Inquiry into the EQC To: Charelle Stevenson

[UNCLASSIFIED]

Dear Charelle,

On behalf of Dame Silvia Cartwright and the wider Public Inquiry team I would like to thank you for your participation in the round table discussion with Whakatāne District Council staff and elected members on Saturday and your very warm welcome. Thank you also for your assistance in helping to plan this meeting and the drop-in that followed.

The meeting was very useful and insightful, and provided Dame Silvia with a good understanding of the issues you raised. She noted in particular the complexities of multiple natural disasters that your community has had to deal with, and the impacts of a flood vs an earthquake.

If you wish to get the Public Inquiry newsletter please email us on [email protected] or phone us on 0508 467 372 during business hours.

Ngā mihi, Sandra James Senior Engagement Advisor Public Inquiry into the Earthquake Commission

38 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 8.1.2 Appendix 2 - Thank you letter to the Board

8.1.2 Appendix 2 - Thank you letter to the Board

39 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 8.1.2 Appendix 2 - Thank you letter to the Board (Cont.)

Matata Volunteer Fire Brigade

37 Heale Street, Matata, 3194, Eastern Bay of Plenty.

Tel: 07 322 2211

12 August 2019

The Board Members Rangitaiki Community Board c/- Whakatane District Council Whakatane

Dear Board Members,

On behalf of the Matata Volunteer Fire Brigade and the Matata Emergency Response Society Inc to express our thanks for the coffee vouchers recently donated to the organisations’ members.

The gesture was greatly appreciated by all members and we appreciated your kind and generous gesture marking National Volunteer Week.

Kind regards

Malcolm Ward Secretary Matata Volunteer Fire Brigade Matata Emergency Response Society Inc

40 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 8.2 National Volunteer Week Subcommittee Update

8.2 National Volunteer Week Subcommittee Update

A verbal update will be given from the Subcommittee members on responses to the Boards 'coffee and cake voucher' initiative for National Volunteer Week.

41 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 9 Minutes of Other Organisations

9 Minutes of Other Organisations 9.1 Matata Residents Association - 11 June 2019

42 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 9.1 Matata Residents Association - 11 June 2019 (Cont.)

Minutes of the Matata Residents Association Monthly Meeting Held at Matata Fire Station, Minutes of the Meeting 9th July, 2019

Chairman: G. Dennis CC: WDC Councillor Gerard van Beek WDC Staff Susan French Rangitāiki Community Board G. Dennis

Present H. Hill, G. Paterson, L. Schlichting, I. McDonald, L. King, G. van Beek, F. Savage, Alan & Melanie McClumpha, Elliot Blakehall, Darcy Stoneham, G. Dennis, WDC Councillor Julie Jukes

Apologies E. Schlichting, T & M Mercer, D. Clark, A.& L. Semmens, J. & C. Davies, R.& R. Meharry, J. Peri, Jan Hewitt,

Minutes of previous meeting: The minutes of the previous meeting were read and confirmed Moved: Leslie King / Seconded: Gerard Van Beek

Matters Arising:

1. The new roll over curbing and footpath for Wilson St. Gavin was approached by one of the Project Co-Ordinator Tania saying that they had some extra money in the budget for more footpath and suggested that they continue the footpath along Wilson St to include between Pollen St and Mair St. This would create a safe route between the Schools and right down to Division St. Tania wanted to know what the folk of Matata would like, or would they prefer a footpath down division St instead?. Gavin put this idea onto the Matata locals page and asked for feedback so he could bring it back to this meeting. One person wanted the footpath down Division St, but all the other comments were for the Wilson St extension. Gavin had also mentioned to the Engineer that since they were not doing some intended work in Heale St, could they add a short footpath that would go from the corner of Pakeha St, down Division St as far as the Football grounds entrance. Again, this was a safety measure so that folk could walk around the corner and a ways down division St to get away from vehicles turning down division St before they had to walk on the road. The Engineers were going to try to do this This meeting voted to approve this proposal Moved; Ian MacDonald, Seconded; Elliot Blakehall

2. There are ongoing talks between BOPRC and WDC about the Matata Reticulated Sewerage and the next scheduled meeting is25th of July at which Gavin will be representing Matata Residents Assoc. The compulsory pump out of septic tanks is still on the table and BOPRC keeps trying to nail down a date for WDC to start the system even if it means doing just a Matata only scheme[GD1]. WDC position is that they have to wait for central Government to do the 3 waters study, which will take 4 years.

Financials: It was raised that Glennis and Heather had spent $135 on plants for the garage corner garden. And a motion was put on the floor to reimburse that expenditure to Glennis. Current Balance in Bank before reimbursing Glennis … $1738.12 Moved I McDonald/ Seconded L.King

Correspondence: . No Correspondence

43 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 9.1 Matata Residents Association - 11 June 2019 (Cont.)

General Business:

1. WDC CE Steph O’Sullivan has been talking to the Dept of Internal Affairs and the Ministry of Social Development about creating a long-term vision for Matata. This would involve matata folk deciding on how we would like our town to look in the future and what sort of services we would like in the town. Do we want the western lagoon maintained regularly and at what expense or should we let it develop into a wetland with little maintenance. It could also include which streets in what order should be curb and channeled next etc. etc. We assume that there will be a lot of communication as this event approaches.

2. The Branding identity as mentioned at the last meeting. It would seem that most organizations in town have at some stage had the Black Swan as a symbol. This includes the Public School and the Football Club. Rod Meharry had an example that he put on the Matata Locals Facebook page, of a picture of a Tui that slowly morphed into a modern symbol and maybe we should look at something like that with a Black Swan. It could then be adopted by every organization in town and become recognizable as being about Matata. We will wait for Rod to come back and look at the next step.

3. It was mentioned at the meeting that trying to exit from the Tennis Club on to Arawa St is quite hard due to the restricted vision from the cars angle parked opposite the shops. Gavin will bring it up with the Transport Manager Martin Taylor.

4. The Beach Carpark has been extended back into the DOC area and is being well utilized by visitors. Most cars seem to go into that part of the carpark as it has a better view. The next step is to put the low sit-on fence all around it and then after that some picnic tables Our thanks to the Council staff who have progressed this.

5. The last part meeting was given over to WDC Councillor Julie Jukes who wished to speak to the meeting. Julie announced that she would be standing for Mayor at these elections and spoke to us about her vision and also answered questions

Meeting closed at 7.30pm, next meeting 13 August 2019, 6.00pm, everyone welcome.

44 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 9.2 Matata Residents Association - 9 July 2019

9.2 Matata Residents Association - 9 July 2019

45 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 9.2 Matata Residents Association - 9 July 2019 (Cont.)

Minutes of the Matata Residents Association Monthly Meeting Held at Matata Fire Station, Minutes of the Meeting 9th July, 2019

Chairman: G. Dennis CC: WDC Councillor Gerard van Beek WDC Staff Susan French Rangitāiki Community Board G. Dennis

Present H. Hill, G. Paterson, L. Schlichting, I. McDonald, L. King, G. van Beek, F. Savage, Alan & Melanie McClumpha, Elliot Blakehall, Darcy Stoneham, G. Dennis, WDC Councillor Julie Jukes

Apologies E. Schlichting, T & M Mercer, D. Clark, A.& L. Semmens, J. & C. Davies, R.& R. Meharry, J. Peri, Jan Hewitt,

Minutes of previous meeting: The minutes of the previous meeting were read and confirmed Moved: Leslie King / Seconded: Gerard Van Beek

Matters Arising:

Correspondence: . No Correspondence

46 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 21 AUGUST 2019 Rangitāiki Community Board - AGENDA 9.2 Matata Residents Association - 9 July 2019 (Cont.)

General Business:

Meeting closed at 7.30pm, next meeting 13 August 2019, 6.00pm, everyone welcome.