Rangitāiki Community Board Wednesday, 20 November 2019

RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 20 NOVEMBER 2019

AGENDA

Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm

Steph O'Sullivan CHIEF EXECUTIVE 14 November 2019

WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 Membership ...... 4

2 Apologies ...... 4

3 Announcements ...... 4

4 Conflict of Interest ...... 4

5 Public Forum ...... 5

6 Presentation ...... 6

7 Reports ...... 7

7.1 Request for Funding – Five Applications ...... 7

7.1.1 Application for Funding - Rotorua Fishing and Casting Club ...... 10

7.1.2 Application for Funding - Waterwheel Historic Trust ...... 20

7.1.3 Application for Funding - Edgecumbe College Athletics ...... 39

7.1.4 Application for Funding - Matatā Blue Light Inc...... 48

7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc...... 55

8 Discussion Item ...... 63

9 Minutes of Other Organisations ...... 64 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 1 Membership

1 Membership

Board Member K M Byrne - Chairperson

Board Member G E Bourk

Board Member A M Clark

Board Member E J Harvey

Board Member L Waaka - Deputy Chairperson

Board Member P N H Ngaropo

Councillor G L Dennis

2 Apologies

No apologies were recorded at the time of compiling the agenda.

3 Announcements

4 Conflict of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have.

4 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 5 Public Forum

5 Public Forum

The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time.

Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker.

Council Events team - Nicola Burgess and Kim Fort Speaking on the Oxfam Trailwalker 2020 event. Rotorua Fishing and Casting Club - Graeme Dawber Waterwheel Historical Trust - John Galbraith Edgecumbe College Athletics Academy - Rene Otto Matata Bluelight Ventures Inc. Edgecumbe Blue Light Ventures Inc.

5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 6 Presentation

6 Presentation

Bay of Plenty Regional Council - Toni Briggs Presenting on the Bay of Plenty Regional Council 'Flood way and Drainage Bylaw review'

6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7 Reports

7 Reports 7.1 Request for Funding – Five Applications

Subject: REQUEST FOR FUNDING – FIVE APPLICATIONS To: RANGITĀIKI COMMUNITY BOARD Meeting Date: WEDNESDAY, 20 NOVEMBER 2019 Written by: GOVERNANCE SUPPORT ADVISOR

File Reference: A1627138

1. REASON FOR THE REPORT

Five applications have been received seeking funding from the Rangitāiki Community Board Discretionary Fund. The applications are attached to this report and the applicants have been advised of their option to attend the public forum at the commencement of the meeting.

2. DISCUSSION

The criteria for the Community Board Discretionary Fund are:

No retrospective funding applications will be considered. Supporting documentation on costs is required to justify the amount sought. The project must be held within the community board area you are seeking funding from. The Community Board has the option to collaborate with other Boards in the joint funding of major projects. Grants of up to $1,000 may be considered to support groups attending international or national events. Boards generally lean towards funding an annual or biannual event once, but reserves the right to consider each one on a case-by-case basis. A “guarantee against loss” may be offered to support an event that may require either seeding or back up finance – this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss. If successful, applicants will be required to use the Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made. A declaration of expenditure and project report is required once the project has been completed. Funds not uplifted within six months from allocation date will lapse.

2.1. Rotorua Fishing and Casting Club – Fishing Bonanza

The Rotorua Fishing and Casting Club (RFCC) are seeking a grant of $870.00 to assist with the running and organisation of the annual Surf Fishing Bonanza to be held again at Matatā on 26 January 2020. The club are seeking funding to assist with radio, press and community advertising that will be targeted within the greater Whakatāne area.

7 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1 Request for Funding – Five Applications (Cont.)

The fishing competition is geared for the public and the Club’s target market for contestants is families and children of the Eastern Bay. It was noted that in previous years, an accompanying festival took place however, this did not occur in 2019.

The Board has supported previous festivals and those grants approved over the previous three years are as follows:

$1,000.00 – 2017 Annual Surf Fishing Bonanza and Festival $2,500.00 – 2016 Annual Surf Fishing Bonanza and Festival

2.2. Waterwheel Historical Trust

The Waterwheel Historical Trust wish to hold a one-day interactive “Farming like Granddad” event during Anniversary Weekend on the Sunday, 26 January 2020. The event will be held at an easily accessible location along State Highway 30 by the Kawerau Road turnoff and will provide a number of activities depicting farming in the early 1900’s.

This year the trust are widening the range of attractions and exhibits for visitors to participate. The day will include music, food, stalls, displays, games, cowboy challenge, animal-petting area, wagon rides, and country dancing. An environmental area is also planned.

The Trust is asking for a contribution of $1612.52 from the Board to assist with costs for the event.

The event has been supported in the following previous years:

$1,554.62 – 2018 application for Farming like Granddad event $1,500.00 – 2016 application for Farming like Granddad event

2.3. Edgecumbe College Athletics Academy

The Edgecumbe College Athletics Academy is seeking a grant of $1132.28 to assist three students to travel to Adelaide, Australia, to participate in the South Australia State Athletics Championships. This will give the students the opportunity to compete at an international level and it will broaden their experiences. The championship competition starts 26 February through to 2 March 2020.

Funding assistance received from the Council over the past three years is as follows:

2019 – $850.00 – Coast to College sporting event 2019 - $920.00 – Academy trip to Darwin, Australia for seven students 2019 – $3,312.00 – Grant to assist running of the Edgecumbe College Swimming Pool 2018 – $26,277.39 – Grant to assist running of the Edgecumbe College Swimming Pool

2.4. Matatā Bluelight

The Matatā Bluelight Ventures Inc. are seeking a grant of $2500.00 to assist with the annual Matatā Christmas in the Park and Float Parade to be held on Sunday, 8 December 2019. The event includes the parade, entertainment, spot prizes for children demonstrating caring and environmental virtues and a free sausage sizzle and drinks for the children.

The Board has supported previous Christmas in the Park and Float Parade events. Grants approved over the previous three years are as follows:

8 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1 Request for Funding – Five Applications (Cont.)

$2,500.00 – 2018 Christmas in the Park

Grants approved in previous years in conjunction with Matatā Resource Centre:

$2,500.00 – 2017 Christmas in the Park $1,495.00 – 2016 Christmas in the Park

2.5. Edgecumbe Blue Light Ventures Inc.

Blue Light is a registered Charity that works in partnership with the New Zealand Police to deliver an extensive range of youth programmes and activities in the Community. Edgecumbe Blue Light are seeking a grant of $2850.00 to support their annual Christmas Parade and Christmas in the Park. This event is to be held on Saturday, 30 November 2019.

As well as the parade, local talent will be showcased on stage and a number of family-friendly activities are planned. A ‘Kids Zone’ will include bouncy castles, face painting, sensory play and a number of games.

Funding assistance received from the Council over the past three years is as follows:

2016 – $1500.00 – Christmas in the Park 2016

3. ASSESSMENT OF SIGNIFICANCE

The decisions and matters of this report are assessed to be of low significance, in accordance with Council’s Significance and Engagement Policy.

4. FINANCIAL

The current balance of the Rangitāiki Community Board Discretionary Fund is approximately $12,858.00.

5. CONCLUSION

Members now need to consider whether to support the applications and if so, the amount of that support.

RECOMMENDATIONS:

1. THAT the Request for Funding – Four Applications report be received; and 2. THAT $______be allocated from the Rangitāiki Community Board Discretionary Fund to the Rotorua Fishing and Casting Club to assist with radio, press and community advertising for the Matata Fishing Bonanza in January 2020 and; 3. THAT $______be allocated from the Rangitāiki Community Board Discretionary Fund to assist three Edgecumbe College Athletic Academy students attend the South Australia State Athletics Championships in Adelaide, Australia, from 26 February through to 2 March 2020; and

9 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club

4. THAT $______be allocated from the Rangitāiki Community Board Discretionary Fund to Matatā Bluelight Ventures Inc. to assist with the annual Matatā Christmas in the Park and Float Parade to be held on Sunday, 8 December 2019. 5. THAT $______be allocated from the Rangitāiki Community Board Discretionary Fund to Edgecumbe Bluelight Ventures Inc. to assist with the annual Edgecumbe Christmas Parade and Christmas in the Park to be held on Saturday, 30 November 2019.

Attached to this report:

Application for Funding – Rotorua Fishing and Casting Club Application for Funding – Waterwheel Historic Trust Application for Funding – Edgecumbe College Athletics Application for Funding – Matatā Blue Light Inc. Application for Funding – Edgecumbe Blue Light Ventures Inc.

Report Authorisation

Report writer: Susan French Governance Support Advisor Final Approval: Julie Gardyne General Manager Strategy and Economic Development

7.1.1 Application for Funding - Rotorua Fishing and Casting Club

10 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club (Cont.)

The office of: Immediate Past resident Rotorua Fishing & Casting Club Graeme Dawber P.O. Box 527 Rotorua 3040 07 357 4446 027 288 2790 Wednesday, October 02, 2019 graerne.rfccxtra.co.nz

The Chief Executive Whakatane District Council Private Bag 1002 Whakatane 3158

Copy to: Community Board Chairperson Rangitaiki Community Board

Dear Sir

re: Attached Application for Discretionary Funding

Even though we were unsuccessful in our funding application for our 2019 50th Annual Surf Bonanza based at Matata last January we are grateful for the support shown by the Community Board and the funding received in previous years.

We are again, next January, staging this annual event which brings many visitors to the Eastern Bay of Plenty and brings a focus to the Matata area. It is of disappointment to us that the Matata Community chose not to rise to the challenge that the accompanying Bonanza Festival could bring to the area, but after staging and organizing this for the first two years the club felt it was time for the local communities to undertake responsibility for this as an ongoing opportunity to benefit the area. So unfortunately, despite the club undertaking publicity etc., this was not held last January. The local community being the loser. We believe there still exists a very real opening and opportunity for the local and wider EBOP community to benefit from "piggy backing" on this well−established fishing competition which attracts hundreds of competitors. However, that is up to the locals to take advantage of such.

The club, in its promotion and publicizing of the event, still concentrates its efforts on the EBOP businesses and community avenues. The local radio stations and Whakatane based Newspaper are seen as our prime means of promoting the event and our advertising is concentrated in the towns and communities that make up the EBOP. Our target market for contestants is the families and children of the EBOP and our prize structure endorses making such attractive. This is a fishing contest for the general public rather than one which is geared towards to top fishers competing for huge prizes with high entry fees. The contest is run by the club not by professionals or commercial interests.

11 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club (Cont.)

It is because we use local businesses and endeavor where possible to support local interests and that we have only a limited budget, that we look to the likes of the Community Board for assistance in meeting the advertising and promotional expenses. The club itself carries the risk and responsibility of meeting prize monies and other costs on the knowledge that these will need to be paid even if the event is a success or not and its success is very much weather related. Any financial gain from the event is used to maintain our EBOP based club facilities and to provide a club environment that attracts the locals from the area. In that aspect we see ourselves as a community− based organization serving and providing for the local community.

Last January the Prize−giving did not include someone from the Community Board or Local Community and we would like to again see such a personality involved as a way of cementing the relationship we have with the local community, especially Matata as we feel we are part of that community.

In past applications we have included in our costs a portion to go to the organization of the Bonanza Festival. As this is no longer part of our involvement, we have removed that aspect of our application. We are just seeking assistance in meeting the costs basically related to the involvement of the local Radio and Press

We sincerely hope and trust that our application will again be viewed favourably. I am willing to appear before the Board to endeavor to answer any queries that members may request.

Yours most si750,4−−−

raeme Dawber RFCC Immediate Past President and Joint Organiser of the Annual Bonanza

12 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club (Cont.)

WHAKATANE District Councii

go −−− p 1.1 Name of your organisation: −rp il. ti A /−−−15//,./lie ,,e 61− .5−7./vo− c,... v,.c V−A/

Phone: 27 Fax: 07 3.51 44− e 0 _ lee 2730 4

12 ric ,..) A 4.− ,_.: s Website: −Ht 4.? Email: cygeme . , Z. ,,,,−−−t.i. c ,−1,, A .r—i .? z , c ) ......

for correspondence: Postal address $3' a ,,,,./4,.76−.7, 74_,..40 ..._ K−67−0 A 3 reh# 4/ /zu 4 To le

(r−:6−−− .__7A 1.2 Name of principal contact: −−/Z.

Position held in group: ..,

Phone (day): Fax: e L7 ,!5b 2− 75 e rhe Mobile: Email: tyste,s−re ;2?−4The, z_ el 1..' 7 4:e z 7 .9e , c c, 4

1.3 Name of secondary contact: 9 go c.:4,....„ cif−− Position held in group: ,.:i rdz,4

7 5, ( Fax: Phone (day): 6 i 5*i_ ,/

,/,i Mobile: 4)2.4 /q_C. Email: g,,,ce 61e, 55. •t"−:.e, .0.1− i , , ee ,i z.,

2.1 How long has your organisation been operating? 6

1−; / 2.2 What are your group's main objectives and activities? c... ,L

74.4:f c7; Z.:pii2e „ t4, •r y t) vi /47

le4e/ 77a ktitler (4 qf A dui J,44, Fe.se 4, A "ere 4), ec;e1

1 'Yes n 2.3 Is your group GST registered? No Yes J GST No*: / /

A463034

13 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club (Cont.)

3.1 Please provide a title for the project, service, event proposal for which you are seeking funding (approx 8 words):

/SI Z.Co P 5751' e",,eii 7 ,ZO.zcoa 5 ct Z tt, 7;4 417) ,

Give a brief description of the project, service, event proposal for which you are seeking funding (if you have a separate 3.2 project plan or require more space, please list the key points here and attach a full description of your proposal to the back of this form): —17 12.44,e, ereSS „., c ,sr ,/7r4 trot .7 r cc . IC3i yIel/1 pedfc4 J'1CU

/ kCel avfv_44,_ at"e17 C J

Os//fz1,2e, 3.3 How long does the project, service or proposal run? Starts: ...24:///2

Finishes: Ongoing: c

3.4 Funding Description — tick the appropriate boxes

Provision of seeding funding for a community event rjSupport for a Community Project

Purchase of works of art for public reserves

Project associated with youth or the elderly

Facility development or upgrade − including property owned by community organisations

Pride and beautification project within the community

Board generated project, event or initiative

Promotion and advertising

Attendance at National or International Competition

A463034

14 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club (Cont.)

Show how will that your project, service or event proposal is successful by outlining the benefits to the 4.1 us you measure community

( rt., C C 4 A 5,1 7 4 v•−'1. 71,

.1 e 6. /

7., A 714 rt e's e −.9 'Cr( .1−113 tt iA e e CitC4

7e , e e' −I r−i ev/

4.2 Which of the following of the Council's Community Outcomes applies? — tick the appropriate boxes

Effective Leadership − Striving for our Future Wellbeing

aCommunity Needs — A caring community

Quality Services — Excellent Value for Money

ril Valuing our Environment − Sustaining for future generations

Reliable and Affordable Infrastructure — Meeting current and future needs

171Sustainable Economic Development — Working in partnership

What will happen to the project if: • this funding application is unsuccessful 4.3 or, • only a portion of the funds are received or, • a guarantee against loss is provided rather than a grant? Ffr The project will proceed as outlined The project will be delayed in (please specify expected length of delay): 171 The project will be downgraded

The project will be prevented from being carried out

A463034

15 .. plcto o udn oou ihn n atn lb(Cont.) Club Casting and Fishing Rotorua - Funding for Application 7.1.1 AGENDA - Board Community Rangitāiki COUNCIL DISTRICT WHAKATĀNE

WHAKATANE District Council

Note: All figures to include GST (if any).

Please provide a breakdown of the budget for the project, service or proposal for which you are seeking assistance:

PROJECT COSTS PROJECT INCOME

Description of cost* Amount Income source Amount

Salaries / wages Applicant organisation's contribution $ Co".,

Postage / telephone / administration Fundraising

Advertising / promotion Donations / sponsorship $ /500 (

Professional fees Entry fees A,p1.1/7

Travel costs Value of donated material

Project materials Other Grants applied for (please specify):

Labour cost

Venue / equipment hire

Other (please specify):−,si, costs Le

Other income (please specify): ENSA,2 OEBR2019 NOVEMBER 20 WEDNESDAY,

TOTAL ESTIMATED COST (a)$ / f 6,7e7 TOTAL INCOME

TOTAL FUNDING SHORT FALL (i.e. 'a' minus 'b') (c)$ S 7e)

A463034 16 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club (Cont.)

6 Note: All figures to include GST (if any).

What funding assistance has your group/organisation applied for and/or received from the Council over the past 3 years — either by way of a grant or "in kind" support:

Year Amount received Purpose

C /90 1 −5−..., 4 6.) 1 10) −7 c.) 0 , et id., −$..t. f.7 4 0 #i Z.−k a< ...... −

1 /11, 1 2o14− _5' es t) 4 ,.., c

We the undersigned do solemnly and sincerely declare and acknowledge that:

• The details we have given in all sections of this application are true and correct to the best of our knowledge. • We have the authority to commit our group to this application.

• All information contained in this application is subject to the Local Government Official Information and Meetings Act 1987, and will be included in a publicly available agenda.

• The Council may collect from third parties any information it deems necessary about the applicant or the application.

Name: e .1.2k , Position held in ,−−−−7 itlava li"−−−,t−−7/7

Signature:

_...

Date:Date: ,

Name: (5−− i'cle c — − Position heldgroup:in−,−.4−−−e−Z.T.

− . _ ...... Signature: ,7

Date:

A463034

17 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club (Cont.)

ionary Funds tion Form

Please complete the following checklist to ensure you have completed the application process and attached all necessary information:

EIAll sections of this form have been completed riRead the funding description and ticked the appropriate category ElYou have attached a bank generated deposit slip verifying your bank account details riYou have attached a separate copy of your project plan where one has been developed El You have attached quotes for expenses for your project, service or event proposal where these have been obtained

Ell You have attached a copy of your latest audited accounts or balance sheet or, if you are a new group, a statement of estimated income and expenditure for your first year 1.1 The declaration form has been signed by two members of your organisation that have the authority to do so

You have made a copy of this application for your future reference

111111111111111111111111111111111111 18 Kiwibank Limited, 755 The Terrace, VVellington Deposit

Date

CreditROTORU Proceeds of cheques A FISHING are not available & CASTING until cleared. CLUB INC

038901/1.1 0887680..,00 0 SO

A463034 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.1 Application for Funding - Rotorua Fishing and Casting Club (Cont.)

Rotorua Fishing & Casting Club Inc.

Operating Statement for the year ending 30 June 2019

2018 Income 2100 Subscriptions 2,050.00 1205 Club w/e Rod Fees 966.00 454 Club w/e Raffles (net) 373.00 460 Camp Fees 466.00 1807 .. Bank Interest 2,345.44 290 Miscellaneous 45.00 6316 Total Club Receipts 6245.44

Expenditure 1365 Electricity 1,389.57 391 General Expenses 278.84 556 Stationery/Postage 665.68 923 Engraving 235.20 896 Club w/e Food & Beverages 1,126.84 573 Club w/e Vouchers 500.00 841 Rates 872.00 1033 Maintenance 850.09 954 Insurance 753.02 175 PO Box Fees 185.00 500 Honorarium 500.00 0 NZACA Membership Fee 260.00 _521. Miscellaneous 138.52 .8728 Total Club Outgoings 7754.76

−2411 Club Outgoings over Income −1509.32

Bonanza: Income: 2050 Sponsors 800.00 17800 Ticket Sales 13,650.00 251 Raffles 0.00 0 BBQ 155.00 154 Bank Interest 51.85 20255 Total Bonanza Income 14656 85

Expenditure: 1809 Advertising 1,327.47 79 Stationer/Postage 1,370.14 246 Website Hosting Renewal Domain Name 207.85 120 Stage Hire 120.00 9000 Cash Prizes 7,900.00 150 Venue Hire 150.00 160 Raffle Prizes 0.00 311 Miscellaneous 410.72 1−18−75 Total Bonanza Expenses 11,486 18

8379 Bonanza Income over Outgoings 3170.67

5968 Total Club & Bonanza Operating Income over Outgoings 1661.35

784 Depreciation on Assets 155.00 5184 Total Club & Bonanza Income over Outgoings 1,506.35

19 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust

7.1.2 Application for Funding - Waterwheel Historic Trust

20 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

‘C"−− fr− WHAKATANE 11'7, District Council Discretionary Funds

Application Form − Organisation

All sections must be completed and supporting material attached to the back ofthe form (see section 8 Checklist). More information can be found on our website www.whakatane.govt.nz or by contacting Janie Storey or Susan French (Governance Support Advisors) on (07) 306 0500.

Completed applications must be sent to: Chief Executive

Whakatane District Council

Private Bag 1002

Whakatane 3158

For each project or service you may apply to ONE ofthe following discretionary funds only: 21 Rangitaiki Community Board nTaneatua Community Board 1.1 Murupara Community Board 71 Whakatane−Ohope Community Board

HELPFUL INFORMATION BEFORE FILLING OUT THE FORM

• No retrospective funding applications will be considered

• Supporting documentation on how you calculated your costs is required to justify the amount sought

• Applications will be considered at the next appropriate Community Board meeting

• The project must be held within the community board area you are seeking funding for

• The Community Board has the option to collaborate with other Boards in the joint funding of major projects

• Grants of up to S1,000 may be considered to support groups attending international or national events

• Boards generally lean towards funding an annual or biannual event once, but reserve the right to consider each one on a case by case basis

• A "guarantee against loss" may be offered to support an event that may require either seeding or back up finance — this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss

• Applicants will be invited to attend the Public Forum at the commencement ofthe Board meeting the application will be considered at to provide a brief overview of the application. You will be notified of the time and date prior to the meeting.

• If successful, applicants will be required to use the relevant Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made

• A declaration ofexpenditure and project report is required once the project has been completed

• Funds not uplifted within six months from the allocation date will lapse

• Applications are accepted throughout the year subject to funding availability

A463034

21 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

WHAKATANE rr− "1−,• District Council Discretionary Funds

1.1 Name ofyour organisation:

Phone: Fax:

Email: Website:

Postal address for correspondence:

1.2 Name of principal contact:

Position held in group:

Phone (day): Fax:

Mobile: Email:

1.3 Name of secondary contact:

Position held in group:

Phone (day): Fax:

Mobile: 027445 Email:

ABOUT YOUR ORGANISATION

2.1 How long has your organisation been operating?

Preserving the agricultural history of the early years of settlement of the Eastern Bay of Plenty. Restoring & 2.2 What are your gr9;43:s main objectives and activities? zonov:ating donated machinery & eq.uipment Education training, rnQ. riowolonIng indi!ctrinl ralowprit toi The ic.−;vVaieivieei restoration maintenanuu ui tJouuii, ng carpentary, engineering & automotive Long term, to establish a historic village & heritage park preserving 3quipment & skills ar ' ' ° a I learning AL .−itor attraction

in 71 2.3 Is your group GST registered? No Yes Yes, GST No*:

A463034

22 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

WHAKATANE District Council Discretionary Funds

3 ABOUT YOUR FUNDING REQUEST

3.1 Please provide a title for the project, service, event proposal for which you are seeking funding (approx 8 words):

"Farming Like Grandad" a one day interactive event

Give a brief description of the project, service, event proposal for which you are seeking funding (if you have a separate 3.2 project plan orrequire more space, please list the key points here and attach a fulldescription ofyour proposal to the back Tattrifilig iike (..ranoad iivfliStOlyaiive , visitors and ic, he Eastern Bay to see farming life as it was in the early 1900's. Attractions will include teams of Clydesdaie florses, haymaking, hay balers, vintage tractors, farm machinery and stationery engines will be on show, many in working order. Log sawing, cross cutting, sheep shearing and milking using early style milking machines will feature along with wagon rides. A farrier will also be on hand. (see attach−d for more information)

3.3 How long does the project, service or proposal run? Starts: Sunday 26th January 10.00a

Finishes: Ongoing: Sunday 26th January 4.30pm

3.4 Funding Description — tick the appropriate boxes

Provision of seeding funding for a community event

Support for a Community Project

Purchase of works of art for public reserves

Project associated with youth or the elderly

Facility development or upgrade − including property owned by community organisations

Pride and beautification project within the community

Board generated project, event or initiative

Promotion and advertising

Attendance at National or International Competition

A463034

23 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

\ WHAKATANE District Council Discretionary Funds

4 MEASURING THE SUCCESS YOUR PROJECT, SERVICE OR EVENT PROPOSAL

Show us how you will measure that your project, service or event proposal is successful by outlining the benefits to the 4.1 :tors to in, irea, wno wiii enjoy liS CV 4 ano atit− 1 − oi.nHis c the weekend. Support from lociR who win iearn more about their heritage Demonstrating how early farming was carried out, food produced and leisure hours were filled Provide a first hand experience for children see history in action. Bringing generations together. he waterwheel will benefit from funds raised anu aii iiiipioveu profile. Stal and food vendors will benefit from the economic opportunity. Provide an opportunity other groups to display projects and−gain inte their groups, examples would be crafts, machinery,

4.2 Which of the following ofthe Council's Community Outcomes applies? —tick the appropriate boxes

Wellbeing Effective Leadership − Striving forour Future

Community Needs — A caring community

Quality Services — Excellent Value for Money

Valuing our Environment − Sustaining for future generations

171Reliable and Affordable Infrastructure — Meeting current and future needs

Sustainable Economic Development — Working in partnership

What will happen to the project if: • this funding application is unsuccessful or, 4.3 • only a portion of the funds are received or, • a guarantee against loss is provided rather than a grant? 71 The project will proceed as outlined rill The project will be delayed (please specify expected length of delay): 71 The project will be downgraded

The project will be prevented from being carried out

A463034

24 .. plcto o udn aewelHsoi rs (Cont.) Trust Historic Waterwheel - Funding for Application 7.1.2 AGENDA - Board Community Rangitāiki COUNCIL DISTRICT WHAKATĀNE

WHAKATANE Discretionary Funds District Council Application Form

Note: All figures to include GST (if any).

Please provide a breakdown of the budget for the project, service or proposal for which you are seeking assistance:

PROJECT COSTS PROJECT INCOME

Description of cost* Amount Income source Amount

Salaries/wages Volunteer Hours $ $13,000 Applicant organisation's contribution 13,000

Postage / telephone / administration Fundraising

Advertising / promotion $ 4669.52 Donations / sponsorship $ 1630

Professional fees $ 880 Entry fees $ 3000

Travel costs Value of donated material $ 2000 Project materials $ 1500.00 Other Grants applied for (please specify):

Labour cost $ 200 (donation) Energy Trust confirmed $ 900.00

Venue / equipment hire 0761.00 Bay Trust unconfirmed $ 2,500

Other costs (please specify): Clydesdales $ 300.00 Regional Council unconfirrnad $ 1500.00 Farrier $ 200.00 $ Other income (please specify):

Music 750 2019 NOVEMBER 20 WEDNESDAY,

TOTAL ESTIMATED COST (a) $ 25,260 TOTAL INCOME (b) $ ')q 648.00

TOTAL FUNDING SHORT FALL (i.e. 'a' minus 'b') (c)$ 1612.52

A463034 25 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

WHAKATANE Discretionary Funds District Council Application Form

Note: All figures to include GST (if any).

and/or What funding assistance has your group/organisation applied for received from the Council over the past 3 years − either by way of a grant or "in kind" support:

Year Amount received Purpose

2018 $1 78T81 Farming Like Grandad

We the undersigned do solemnly and sincerely declare and acknowledge that:

• The details we have given in all sections ofthis application are true and correct to the best of our knowledge.

• We have the authority to commit our group to this application.

• All information contained in this application is subject to the Local Government Official Information and

Meetings Act 1987, and will be included in a publicly available agenda.

• The Council may collect from third parties any information it deems necessary about the applicant or the

application.

Name: Stepnanie Jonnson

Position held in group: Co−Chair

'−−−−−−−−−) Signature: t‘ , • Date: st November 2019

Name: John Galbraith

Position held in ,..− group: −,J, o−Chair

Signature:

Date: is November 2019

A463034

26 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

WHAKATANE Discretionary Funds District Council Application Form

Please complete the following checklist to ensure you have completed the application process and attached all necessary information:

aAll sections of this form have been completed

Read the funding description and ticked the appropriate category

0− You have attached a bank generated deposit slip verifying your bank account details aYou have attached a separate copy of your project plan where one has been developed have attached quotes for expenses for your project, service or event proposal where these have been aYouobtained have attached a copy of your latest audited accounts or balance sheet or, if you are a new group, a nYoustatement of estimated income and expenditure for your first year

The declaration form has been signed by two members of your organisation that have the authority to do so

171.11 You have made a copy of this application for your future reference

A463034

27 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

Farming Like Grandad − 26th January 2020

This year we are widening the range of attractions and exhibits for visitors to participate in, making it more interactive and with more activities for all ages.

There will be the usual music and food with displays ranging from vintage tractors and cars, farm machinery, static and working, hay making, butter making. A display of milking machinery, sheep shearing, displays of items from the Waterwheel collection and crafts ranging from spinning to knitting and using sewing machines. The hunt club will be there with the hounds and we will run a cowboy challenge, where the dexterity and interaction between horse and rider are assessed. There will be petting area which will include both small animals and larger ones. There will be wagon rides and country dancing.

We will also plan to extend the stalls to include hobby, craft and local produce promoting the area. We also aim to have an environmental area we will run promotions predator management, and promoting the harmony between producing food and protecting our native species. We will run a produce competition aimed atthose producing their own vegetables. There will be old style games for children together with some "hands on" items from the museum, typewriters, telephones, old washer boards and washing tubs. There will be plenty of shade for those who want to just sit and watch the show go on around them.

28 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

WATERWHEEL HISTORIC TRUST Statement of Financial Performance For the year ended 31st March, 2019

2,019 2018 2017

REVENUE Subscriptions 96 101 61 Open Days Revenue 546 1,403 564 Interest Received 12 5 8 Donations Received 5,941 4,757 5,517 Sundry income( catering income) 1,445 1,690 1,570 Grants 28,226 5,543 13,375 Sale of scrap 296 Total Income 36,562 13,499 21,094

EXPENSES Accountancy fees Advertising 407 1,437 470 Contract services 600 Bank charges Consumables 369 70 Freight & Cartage General Expenses 490 2,596 215 Internet Services 149 139 139 Insurance 1,542 1,498 1,456 Interest − Debentures Lease Rent 18,304 3,733 8,000 Light, Power & Heating 816 1,100 Open Days Expenses 5,220 4,292 4,853 Printing & Stationery 188 Repairs & Maintenance Fuel 24 101 Total Expenses 26,323 14,982 16,901 Net Surplus before Depreciation 10,238 − 1,482 4,192 Less Depreciation Depreciation as per schedule 4,987 4,751 5,698 Asset writedown (i) 1,055

NET SURPLUS/(DEFICIT) 5,251 6,233 − − 2,561

29 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

WATERWHEEL HISTORIC TRUST Statement of Financial Position As at 31st March, 2019

2,019 2018

CURRENT ASSETS Westpac Cheque Account 16,637 3,372 Float GST Refund Due Total Current Assets 16,637 3,372

NON−CURRENT ASSETS Fixed Assets as per Schedule 24,648 29,496 Investments Westpac On−line Saver 1,946 1,944 Total Non−Current Assets 26,594 31,440 TOTAL ASSETS 43,231 34,812

CURRENT LIABILITIES GST due for payment Accounts Payable Debentures 3,400 3,400 Total Current Liabilities 3,400 3,400

NON−CURRENT LIABILITIES Loan Jean Bennett − 5,000 5,000 TOTAL LIABILITIES 8,400 8,400

NET ASSETS 34,831 26,412

Represented by: TRUSTEES FUNDS Funds settled Reserves Retained earnings 34,831 26,412 TOTAL TRUSTEES FUNDS 34,831 26,412

The Financial Statements have not been audited. The accompanying notes form part ofthese Financial Statements and should be read in conjunction with the reports contained herein.

For and on behalf ofthe Trustees:

Trustee Trustee Date:

Note: This Statement is be to read in conjunction with the Disclaimer and the Notes to the Financial Statements

30 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

fage 2,

2017 2,016

5078.27 2,864

15 5078.27 2,879

33,750 39,449

1941.85 1,933 35,692 41,382 40,770 44,261

83 3400 3,400 3,400 3,433

5000 5,000 8,400 8,483

32,370 35,778

1,905 32,370 33,873 32,370 35,778

31 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

The Waterwheel Historic Trust Presents:

32 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

Sunday 26th January 2020 State Highway 30, Opposite Military Road

Questionnaire run by 1XX staff. Visitors register and collect their forms from stands, and must visit all stall holders to get answers. Prizes for completed forms.

WHAT YOU RECIEVE:

Live crosses on site with Li valued at $200 Station Vehicle on site valued at $500 On air schedule valued at $2,500 MC valued at $500 Questionnaire promotion valued at $500 Extra staffing valued at $500 Social Media coverage valued at $500 Total value = $6,000

YOUR INVESTMENT: $2,500 + GST

r,ghts to alter this campaign to better the resi,its

aclio Bay of Plenty

33 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

Taui Contracting Ltd T/A DameIs Traffic Management PO Box 324 1701−TI Ngongotaha 3041 DANIELS TRAFFIC MANAGEMENT New Zealand Phone: 0274 326 357 [email protected] GST No.: 120−602−772

Quote: 45 Quote

Quote date: 25/06/2019

Bill to: Expiry: Water Wheel Historic Trust 24/08/2019

ITEM DESCRIPTION UNITS UNIT PRICE TAX TYPE AMOUNT (ex GST) (ex GST) 2 Traffic Management SH30 Event Qty 1 880.00 GST 880.00 26/01/2020 Includes: Prepare and Submit Traffic Management Plan for approval. Supply Temporary Traffic Control − Qualified STMS, Cones, Signage, Travel

Sub−Total (ex GST): $880.00 GST: $132.00 TOTAL (inc GST): $1,012.00

Page 1 of 1 QUOTE NUMBER: 45 TOTAL: $1,012.00

34 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

NI Gmail Stephanie Johnson

Re: Farming Like Grandad 2020 1 message

Fran Cacace 12 June 2019 at 08:45 To: Stephanie Johnson

Hi Stephanie,

The cost of a new billboard 2440 x 1220 is $200 + GST. To patch the dates is $100 + GST per billboard.

Kindest regards

Fran Cacace

PH 07 323 6608M 0275 308636 41 LIVERPOOL ST, KAWERAU www.nexussigns.co.nz

NOTE: This email is confidential. If you are not the intended recipient, please contact us and delete this email.. Any artwork sent with this email is the property of Nexus Signs, excluding customer supplied artwork & layouts, and shall not be used in any way, shape or form without payment of a design fee or written permission from Nexus Signs INTELLECTUAL PROPERTY RIGHTS APPLY.

On Tue, 11 Jun 2019 at 16:39, Stephanie Johnson wrote: Hi Fran

You were going to let me have a quote for a new billboard, and also changing the date on two of our current billboards.

Many thanks

Stephanie

35 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

RA11 Of Plenty Portables 18 Cherokee Place threpool Mt Maunganui (027) P: (07) 5747 674 M: 495 46 42 PORTABLES E: [email protected] Quote prepared by: Damon Kemp

Date of Quotation: 11/07/2019 Event date: 26/01/2020 SRM Quote Number: PBP000016 Install Date: 24/01/2020 Account Number: 145073 Collection Date: 28/01/2020 Purchase Order #: Event name: Farming Like Grandad Special Instructions: 6 x Event Flushable Portaloos

Price is based on a ONE DAY Rate

Customer Details: Delivery Site Address: Stephanie Johnson Farming Like Grandad (021) 105 4531 54a State Highway 34 [email protected] EdgeCumbe

GROUP # ITEM DESCRIPTION: PRICE: TOTAL: Portaloo Event Flushing Toilet 6 85 510 Freight Delivery, Set up and Collection 1 500 500

Insurance Damage Waiver 0.1 51

Portaloo/s serviced upon collection, any additonal Services/Cleans are additional charges to the quoted rate.

Total Hire (excl GST): $ 1,061.00 GST $ 159.15 Total $ 1,220.15

All prices are exclusive ot GST and Insurance waiver unless otherwise stated. In order to book this job Hirepool will require an order number from accounts customers, or credit card details from a cash customer A 50% deposit is required on acceptance of the quotation The client is responsible for equipment until picked up from site by Hirepool. Quotations are subject to availability and are only valid for 30 days from date of issue. Rates will vary based on quantity and equipment hired. Supply of equipment is based on normal hire conditions and no restriction of site and supply during normal business hours Hire is for the period noted and subject to availability at the time of booking. Any extension to the hire period will incur an additional cost. Hirepool's standard hire terms & conditions apply as per reverse side of the hire reservation/ contract Customer is responsible for ensuring Port−a−loo's are secured onsite to prevent accidental tip over. Charges will apply for uprighting of port−a−loo's and subsequent cleaning. Lonaitions It is agreed that the owner shall let the Hirer take on hire ofthe plant (as defined) described at the nominated rates and under the conditions stated

The Hirer accepts these conditions and receipt of the plant in good working order and condition.

Acceptance

Print Name Signed

Please sign this quote and return.

36 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

PRiNT & DESiGN

P.O Box 61, VVhakatane. Phone (07) 308 8418. Email: [email protected] GST No. 63−652−520

WATERWHEEL HERITAGE PARK Date: 12−06−19 Our Ref. 39014 Phone No. Fax No. Mobile No. 021 105 4531 STEPHANIE JOHNSON

We thank you for your enquiry and have much pleasure in submitting the following quotation.

Quotation for − WATERWHEEL HERITAGE PARK − RACK CARD REPRINTS Specifications are − PRINTED FULL COLOUR ON BOTH SIDES PRINTED ON 350gsm WHITE SATIN ART BOARD. REPRINTED WITH NO CHANGES Size 99 mmx 210 mm

Stock to be used − 350 gsm NEO WHITE SATIN ART BOARD

Quantity(s): 1000

PRICE (ex. GST): $252.00 Plus GST: $37.80 Total (incl. GST) $289.80

This quote is valid for 30 days. TERMS OF TRADE: Accounts are payable 20th of the month following date of statement. "In the event that this account is not met within our terms, we reserve the right to add all costs of collection to this account pursuant to the Fair Trading Act 1986" For new customers, a credit form must be completed and verified before credit can be given.

Yours faithfully

David Goile General Manager

37 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.2 Application for Funding - Waterwheel Historic Trust (Cont.)

PRiNT Er DESiGN

P.O Box 61, Whakatane. Phone (07) 308 8418. Email: [email protected] GST No. 63−652−520

WATERWHEEL HERITAGE PARK Date: 12−06−19 Our Ref. 39014 Phone No. Fax No. Mobile No. 021 105 4531 STEPHANIE JOHNSON

We thank you for your enquiry and have much pleasure in submitting the following quotation.

Stock to be used − 350 gsm NEO WHITE SATIN ART BOARD

Quantity(s): 1000

PRICE (ex. GST): $252.00 Plus GST: $37.80 Total (incl. GST) $289.80

Yours faithfully

David Goile General Manager

38 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.3 Application for Funding - Edgecumbe College Athletics

7.1.3 Application for Funding - Edgecumbe College Athletics

39 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.3 Application for Funding - Edgecumbe College Athletics (Cont.)

WHAKATANE District Council Discretionary Funds

Application Form − Organisation

All sections must be completed and supporting material attached to the back of the form (see section 8 Checklist). More information can be found on our website www.whakatane.govt.nz or by contacting Janie Storey or Susan French (Governance Support Advisors) on (07) 306 0500.

Completed applications must be sent to: Chief Executive Whakatane District Council

Private Bag 1002

Whakatane 3158

For each project or service you may apply to ONE of the following discretionary funds only: ft Rangitaiki Community Board 0 Taneatua Community Board nMurupara Community Board Whakatane−Ohope Community Board

• No retrospective funding applications will be considered

• Supporting documentation on how you calculated your costs is required to justify the amount sought

• Applications will be considered at the next appropriate Community Board meeting

• The project must be held within the community board area you are seeking funding for

• The Community Board has the option to collaborate with other Boards in the joint funding of major projects

• Grants of up to $1,000 may be considered to support groups attending international or national events

• Boards generally lean towards funding an annual or biannual event once, but reserve the right to consider each one on a case by case basis

• A "guarantee against loss" may be offered to support an event that may require either seeding or back up finance following the if it — this is to give you confidence that funds up to the value offered will be available event runs at a loss • Applicants will be invited to attend the Public Forum at the commencement of the Board meeting the application will be considered at to provide a brief overview of the application. You will be notified of the time and date prior to the meeting.

• If successful, applicants will be required to use the relevant Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made

• A declaration of expenditure and project report is required once the project has been completed

• Funds not uplifted within six months from the allocation date will lapse

• Applications are accepted throughout the year subject to funding availability

A463034

40 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.3 Application for Funding - Edgecumbe College Athletics (Cont.)

WHAKATANE District Council Discretionary Funds

1.1 Name of your organisation: Edgecumbe College Athletics Academy

Phone: 304 8211 Fax: 304 8213

Email: [email protected] Website: .wwwedgecumbecollege.school.nz

Postal address for correspondence:

100 College Road Edgecumbe

1.2 Name of principal contact: Rene Otto

Position held in group: Head coach

Phone (day): 304 8211 Fax: 304 8213

Mobile: 027 835 4193 Email: [email protected]

1.3 Name of secondary contact: Maritz van Niekerk

Position held in group: Edgecumbe College Athletics Academy Coach

Phone (day): 021 708 446 Fax: 304 8213

Mobile: 021 708 446 Email: [email protected]

How long has your organisation been operating? 2.1 The athletics academy has been operating since October 2013

2.2 What are your group's main objectives and activities? Create opportunities for Edgecumbe College students to compete in athletics. The main objectives of the academy are: (a) Promote athletics at school level. (b) Promote athletics at club level. (c) Create opportunities for students to compete at provincial, national and international level. (d) Promote a healthy and active lifestyle.

171 71 2.3 Is your group GST registered? No Yes Yes, GST No*: 53/730/345

A463034

41 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.3 Application for Funding - Edgecumbe College Athletics (Cont.)

WHAKATANE District Council Discretionary Funds

3.1 Please provide a title for the project, service, event proposal for which you are seeking funding (approx 8 words): Edgecumbe College Athletics Academy Development trip to the South Australia State Athletics Championships in Adelaide South Australia.

Give a brief description of the project, service, event proposal for which you are seeking funding (if you have a separate 3.2 project plan or require more space, please list the key points here and attach a full description of your proposal to the back of this form): (a) To provide an opportunity for 3 students to compete at the South Australia State Athletics Championships in Adelaide South Australia as part of a development programme. (b) To give athletes an opportunity to compete at a higher level. (c) Give under privilege students an to experience overseas travel and competition. (d) To broaden student's horizons and experiences. (e) Give students the experience of a different culture and country.

3.3 How long does the project, service proposal run? Starts: or 26th February 2020

Finishes: 2nd Ongoing: March 2020

A463034

42 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.3 Application for Funding - Edgecumbe College Athletics (Cont.)

WHAKATANE District Council Discretionary Funds

3.4 Funding Description — tick the appropriate boxes

Provision of seeding funding for a community event

Support for a Community Project

Purchase of works of art for public reserves

Project associated with youth or the elderly

Facility development or upgrade − including property owned by community organisations

Pride and beautification project within the community

Board generated project, event or initiative

Promotion and advertising

Attendance at National or International Competition

A463034

43 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.3 Application for Funding - Edgecumbe College Athletics (Cont.)

$./ AKATANE kr?' W District Council Discretionary Funds

Show us how you will measure that your project, service or event proposal is successful by outlining the benefits to the 4.1 community (a) It create an opportunity for our student to improve their fitness and have a healthy and active lifestyle. (b) Students will do the Edgecumbe College and the Edgecumbe Community proud with their achievements. (c) It will broaden students and their families horizons and experience. (d) Will give students the chance to set goals and work towards the goals and to achieve the goals.

4.2 Which of the following of the Council's Community Outcomes applies? — tick the appropriate boxes

Effective Leadership − Striving for our Future Wellbeing

Community Needs — A caring community

Quality Services — Excellent Value for Money

Valuing our Environment − Sustaining for future generations

Reliable and Affordable Infrastructure — Meeting current and future needs

Sustainable Economic Development — Working in partnership

What will happen to the project if: • this funding application is unsuccessful 4.3 or, • only a portion of the funds are received or, • a guarantee against loss is provided rather than a grant?

The project will proceed as outlined

The project will be delayed n (please specify expected length of delay): nThe project will be downgraded

The project will be prevented from being carried out

A463034

44 .. plcto o udn deub olg tltc (Cont.) Athletics College Edgecumbe - Funding for Application 7.1.3 AGENDA - Board Community Rangitāiki COUNCIL DISTRICT WHAKATĀNE

tV−r7 WHAKATANE Discretionary Funds '11−1,%""""`"•%%..9 District Council Application Form

5 , Note: All figures to include GST (if any).

Please provide a breakdown of the budget for the project, service or proposal for which you are seeking assistance:

PROJECT COSTS PROJECT INCOME

Description of cost* Amount Income source Amount

Salaries / wages Applicant organisation's contribution Fundraising: Sausage sizzles Postage / telephone / administration $ Water−blasting/ firewood/ mowing lawns/ $3746 demolition work Donations / sponsorship Advertising / promotion $ $ 465

Professional fees $ Entry fees $

Travel costs Flights $ 3059.28 Value of donated material $

Project materials $ Other Grants applied for (please specify): $

Labour cost $ $

Venue / equipment hire $ $

Other costs (please specify): Rental Car $ 456 $

Entries $300 $ ENSA,2 OEBR2019 NOVEMBER 20 WEDNESDAY,

Accommodation $1178 Other income (please specify): $

Food $350 $

TOTAL ESTIMATED COST (a) $5343.28 TOTAL INCOME (b) $4211

A463034 45 .. plcto o udn deub olg tltc (Cont.) Athletics College Edgecumbe - Funding for Application 7.1.3 AGENDA - Board Community Rangitāiki COUNCIL DISTRICT WHAKATĀNE

WHAKATANE Discretionary Funds District Council Application Form

TOTAL FUNDING SHORT FALL (i.e. 'a' minus 'b') (c) $ 1132.28 ENSA,2 OEBR2019 NOVEMBER 20 WEDNESDAY,

A463034 46 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.3 Application for Funding - Edgecumbe College Athletics (Cont.)

k WHAKATANE Discretionary Funds −−−,−0•1" District Council Application Form

Note: All figures to include GST (if any).

What funding assistance has your group/organisation applied for and/or received from the Council over the past 3 years — either by way of a grant or "in kind" support:

Year Amount received Purpose

2019 $850 Coast to College event

2019 $920 ECAA trip to Darwin Northern Territory Australia

We the undersigned do solemnly and sincerely declare and acknowledge that:

• The details we have given in all sections of this application are true and correct to the best of our knowledge.

• We have the authority to commit our group to this application.

• All information contained in this application is subject to the Local Government Official Information and Meetings Act 1987, and will be included in a publicly available agenda.

• The Council may collect from third parties any information it deems necessary about the applicant or the application.

Name: Rene Otto

Position held in Head Coach Edgecumbe College Athletics Academy group: 7) − , Signature: ,

Date: / ' /7 , / −, /

Name: Maritz van Niekerk

held Position in Coach/manager Edgecumbe College Athletics Academy. group:

Signature:

Date:

A463034

47 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.4 Application for Funding - Matatā Blue Light Inc.

7.1.4 Application for Funding - Matatā Blue Light Inc.

48 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.4 Application for Funding - Matatā Blue Light Inc. (Cont.)

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49 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.4 Application for Funding - Matatā Blue Light Inc. (Cont.)

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50 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.4 Application for Funding - Matatā Blue Light Inc. (Cont.)

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51 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.4 Application for Funding - Matatā Blue Light Inc. (Cont.)

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52 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.4 Application for Funding - Matatā Blue Light Inc. (Cont.)

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53 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.4 Application for Funding - Matatā Blue Light Inc. (Cont.)

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54 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc.

7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc.

55 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc. (Cont.)

Discretionary Funds

Application Form - Organisation

All sections must be completed and supporting material attached to the back of the form (see section 8 Checklist). More information can be found on our website www.whakatane.govt.nz or by contacting Janie Storey or Susan French (Governance Support Advisors) on (07) 306 0500.

Completed applications must be sent to: Chief Executive Whakatane District Council Private Bag 1002 Whakatane 3158

WHICH COMMUNITY BOARD ARE YOU APPLYING TO?

For each project or service you may apply to ONE of the following discretionary funds only:

Rangitaiki Community Board Taneatua Community Board  

Murupara Community Board Whakatane-Ohope Community Board   WHICH COMMUNITY BOARD ARE YOU APPLYING TO?

HELPFUL INFORMATION BEFORE FILLING OUT THE FORM

. No retrospective funding applications will be considered . Supporting documentation on how you calculated your costs is required to justify the amount sought . Applications will be considered at the next appropriate Community Board meeting . The project must be held within the community board area you are seeking funding for . The Community Board has the option to collaborate with other Boards in the joint funding of major projects . Grants of up to $1,000 may be considered to support groups attending international or national events . Boards generally lean towards funding an annual or biannual event once, but reserve the right to consider each one on a case by case basis . A “guarantee against loss” may be offered to support an event that may require either seeding or back up finance – this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss . Applicants will be invited to attend the Public Forum at the commencement of the Board meeting the application will be considered at to provide a brief overview of the application. You will be notified of the time and date prior to the meeting. . If successful, applicants will be required to use the relevant Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made . A declaration of expenditure and project report is required once the project has been completed

. Funds not uplifted within six months from the allocation date will lapse

. Applications are accepted throughout the year subject to funding availability

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56 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc. (Cont.)

Discretionary Funds

1 CONTACT DETAILS

1.1 Name of your organisation: Edgecumbe Blue Light Ventures Inc

Phone: 0210545660 Fax:

Email: [email protected] Website:

Postal address for correspondence: P.O.BOX 13, Edgecumbe 3120

1.2 Name of principal contact: Kevin Raynes

Position held in group: Chairman

Phone (day): Fax:

Mobile:0273654537 Email: [email protected]

1.3 Name of secondary contact: Vanessa Peka

Position held in group: Coordinator

Phone (day): Fax:

Mobile: 0210545660 Email: [email protected]

2 ABOUT YOUR ORGANISATION

2.1 How long has your organisation been operating? 10 Years

2.2 What are your group's main objectives and activities? Blue Light is a registered Charity that works in partnership with the police to deliver an extensive range of youth programmes and activities in our Community. Blue Lights objectives are entirely in keeping with the mission of ‘Safer Communities Together’, the Police Strategic Plan and National Youth Policing Plan. Our vision is that every young person reaching their full potential in Aotearoa. Our current activities: Afterschool School (OSCAR), Holiday Programs, Leadership Camps, Life Skills Program, Kids Gone Fishing with Edgecumbe Lions (Rangitaiki Festival), Duke of Edinburgh, Driver Program, Community Fireworks, Christmas Parade, Christmas in the Park

2.3 Is your group GST registered? No Yes Yes, GST No*:103/121/361  

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57 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc. (Cont.)

Discretionary Funds

3 ABOUT YOUR FUNDING REQUEST

3.1 Please provide a title for the project, service, event proposal for which you are seeking funding (approx 8 words):

Edgecumbe Christmas In the Park and Parade

We are seeking funding for our annual Christmas Parade and Christmas In the Park 2019

30th November 2019 How long does the project, service or proposal run? Starts: 3.3

Finishes: Ongoing:  30th November 2019

3.4 Funding Description – tick the appropriate boxes

 Provision of seeding funding for a community event

Support for a Community Project 

Purchase of works of art for public reserves 

Project associated with youth or the elderly 

Facility development or upgrade - including property owned by community organisations 

Pride and beautification project within the community 

Board generated project, event or initiative 

Promotion and advertising 

Attendance at National or International Competition 

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58 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc. (Cont.)

Discretionary Funds

4 MEASURING THE SUCCESS YOUR PROJECT, SERVICE OR EVENT PROPOSAL

Show us how you will measure that your project, service or event proposal is successful by outlining the benefits to the 4.1 community

The Edgecumbe and surrounding Rangitaiki Plains Communities will be able to come together and celebrate Christmas at

The Domain in a safe environment where there will be Local Acts and Talent showcased on the stage. There will be plenty

Of family friendly activities such as the KIDS ZONE that will have a variety of things for the children to participate in

- Bouncy Castles, Face Painting, Sensory Play, Games

The benefits for Community Groups will be the opportunity to fundraise for their respective groups.

4.2 Which of the following of the Council’s Community Outcomes applies? – tick the appropriate boxes  Effective Leadership - Striving for our Future Wellbeing

Community Needs – A caring community 

Quality Services – Excellent Value for Money 

Valuing our Environment - Sustaining for future generations 

Reliable and Affordable Infrastructure – Meeting current and future needs 

Sustainable Economic Development – Working in partnership 

What will happen to the project if: . this funding application is unsuccessful or, 4.3 . only a portion of the funds are received or, . a guarantee against loss is provided rather than a grant?

The project will proceed as outlined  The project will be delayed

 (please specify expected length of delay):

The project will be downgraded 

The project will be prevented from being carried out 

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59 .. plcto o udn deub leLgtVnue n.(Cont.) Inc. Ventures Light Blue Edgecumbe - Funding for Application 7.1.5 AGENDA - Board Community Rangitāiki COUNCIL DISTRICT WHAKATĀNE Discretionary Funds Application Form

5 FINANCIAL DETAILS OF YOUR PROJECT, SERVICE OR PROPOSAL Note: All figures to include GST (if any).

Please provide a breakdown of the budget for the project, service or proposal for which you are seeking assistance:

PROJECT COSTS PROJECT INCOME Description of cost* Amount Income source Amount

Payment for MC and Coordinator $600.00 Applicant organisation’s contribution $1000.00

Postage / telephone / administration $ Fundraising $500.00

Advertising / promotion $ Donations / sponsorship $250.00

Professional fees $ Entry fees $0

Travel costs $ Value of donated material $0

Generator $300.00 Other Grants applied for (please specify): $

Labour cost – Rubbish Removal $200.00 Have applied to EBET for funding - stage/sound $

Venue / equipment hire $3957.20 $3128.00 but this is still in the process. $

Other costs (please specify): BBQ Supplies $600.00 $

Bouncy Castles $280.00 $

TMP – Road Safe Management $230.00 Other income (please specify): $ ENSA,2 OEBR2019 NOVEMBER 20 WEDNESDAY,

Activities and Spot Prizes Expenses $1000.00 $

TOTAL ESTIMATED COST (a) $7167.20 TOTAL INCOME (b) $4317.20

TOTAL FUNDING SHORT FALL (i.e. ‘a’ minus ‘b’) (c) $ 2850.00

A463034 60 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc. (Cont.)

61 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc. (Cont.)

Discretionary Funds Application Form

8 CHECKLIST

Please complete the following checklist to ensure you have completed the application process and attached all necessary information:

All sections of this form have been completed   Read the funding description and ticked the appropriate category  You have attached a bank generated deposit slip verifying your bank account details  You have attached a separate copy of your project plan where one has been developed N/A You have attached quotes for expenses for your project, service or event proposal where these have been

 obtained You have attached a copy of your latest audited accounts or balance sheet or, if you are a new group, a

 statement of estimated income and expenditure for your first year  The declaration form has been signed by two members of your organisation that have the authority to do so  You have made a copy of this application for your future reference

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62 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 8 Discussion Item

8 Discussion Item

1. Meeting Scheduling

It was resolved at the Board's Inaugural meeting on Wednesday, 13 November 2019, that the Board meetings would initially continue on a Wednesday evening, commencing at 5:30 pm at the Edgecumbe Community Library with consideration to plan for meetings to be held throughout the ward and a further scheduling discussion was to be held at the Wednesday, 20 November 2019 meeting.

Members are requested to come to a consensus on the scheduling of Board's regular meetings; in regards to the most suitable day, time and venue.

It is to be noted that the Board meetings would then be scheduled once the Council meeting cycles had been determined.

63 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 9 Minutes of Other Organisations

9 Minutes of Other Organisations

64 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 9 Minutes of Other Organisations (Cont.)

TE TEKO RESIDENCE ASSOCIATION

Meeting Tuesday 5th 11, 2019 Where Te Teko Pavilion Te Teko Time 6pm.

Karakia Timatanga Mac: Present Bobby, Kris, Lee ann Gerard, Clarence, and Mac.

Moved/Second CARRIED Apologies Jodi, Cilla, and Timi. Bobby/Kris CARRIED

Minutes from previous hui distributed Mac/Kris

Discussion Great turnout for meeting with W.D.C. and Eastern Bay Energy Trust on the 19th Sept

Great turnout for meet the candidates at Te Teko War Memorial Hall on 5th Sept

Te Teko Community Groups formed within Te Teko Hapai Ki mua Taupara Eruera (Chairperson) Tamaku Paul (Secretary) also on as committee Alf Morrison (Kaumatua) and Lani Hepi.

There being no further discussion minutes Carried CARRIED

INWARD CORRESPONDENCE Rangitaiki Community Board contact list tabled by Kris Financial Report tabled by Mac Clarence/Gerard. CARRIED

Financial Report As Per Report Attached Gerard/Kris CARRIED

General Business Nice Warm Welcome to Leeann for attending our meeting. Thanks Kris for bringing her along: WELCOME.

As reported by Gerard Eastbay Energy Trust Funding well be re submitted March/April of 2020 Missed deadline.

72 State Highway 30, Te Teko P O BOX 60

65 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 9 Minutes of Other Organisations (Cont.)

TE TEKO RESIDENCE ASSOCIATION

Mac has made contact again with D.I.A. going to organize them to come back to our next meeting see who is going to be available Jan Dyer or Maraea Ruri or may be Karen Te Riini. For further assistance.

Applications are late for Lions Foundation but not saying that re submission is not an option, same with NZCF.

Wish List options look for funding for Tables and Chairs for around our playground area for families that use the park.

Through all discussion committee agrees that we preserver with our applications Clarence/Mac CARRIED

General Discussion

Round the table discussion, W.D.C. Obligations Screw down Roof General painting of the building inside and out General building up grade, and supported by T.T.R.A. Committee.

Need to send invitation to members of the W.D.C. and to the R.C.B. to attend a meeting with our committee.

Persons of concern to T.T.R.A. W.D.C. (Public Services Dept) (Team Leader Properties and Facilities Assets) Mayor let her see what we have to deal with (no upgrades for 20 t years in Te Teko . Our new representative who may be replacing Gerard Van Beek on to our committee.

No Meeting for Dec 4th Next meeting will be February 2020 Tuesday 4th at 6pm. Bring a plate for our first Hui back All our meetings will be the first Tuesday in every month except for during the school Holidays that would be the first Tuesday after the school holidays. Need to do up meeting dates for Susan French.

Clarence Trees around our Te Teko Kohanga Reo right on their fence line as they are quiet dangerous for the mokopuna ministry says its council responsibility all Clarence wants is who’s responsibility is it to cut trees down or prune them back.

Kris Can we have minutes sent to Susan French before R.C.B. meeting, which is on the 13th December Please?

There being no further Discussion Hui closed at 7.49.pm.

72 State Highway 30, Te Teko P O BOX 60

66 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 9 Minutes of Other Organisations (Cont.)

TE TEKO RESIDENCE ASSOCIATION

BRING A PLATE ON TUESDAY 4TH FEBRUARY 2020. Karakia Whakamutunga Mac.

Chairperson Signature :

Date:

72 State Highway 30, Te Teko P O BOX 60