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Rangitāiki Community Board Wednesday, 20 November 2019

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Rangitāiki Community Board Wednesday, 20 November 2019 RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 20 NOVEMBER 2019 AGENDA Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm Steph O'Sullivan CHIEF EXECUTIVE 14 November 2019 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Announcements ........................................................................................ 4 4 Conflict of Interest ..................................................................................... 4 5 Public Forum ............................................................................................. 5 6 Presentation .............................................................................................. 6 7 Reports ..................................................................................................... 7 7.1 Request for Funding – Five Applications .................................................................................... 7 7.1.1 Application for Funding - Rotorua Fishing and Casting Club ............................................ 10 7.1.2 Application for Funding - Waterwheel Historic Trust ....................................................... 20 7.1.3 Application for Funding - Edgecumbe College Athletics .................................................. 39 7.1.4 Application for Funding - Matatā Blue Light Inc. ............................................................. 48 7.1.5 Application for Funding - Edgecumbe Blue Light Ventures Inc. ....................................... 55 8 Discussion Item ....................................................................................... 63 9 Minutes of Other Organisations ............................................................... 64 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 1 Membership 1 Membership Board Member K M Byrne - Chairperson Board Member G E Bourk Board Member A M Clark Board Member E J Harvey Board Member L Waaka - Deputy Chairperson Board Member P N H Ngaropo Councillor G L Dennis 2 Apologies No apologies were recorded at the time of compiling the agenda. 3 Announcements 4 Conflict of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have. 4 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 5 Public Forum 5 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. Council Events team - Nicola Burgess and Kim Fort Speaking on the Oxfam Trailwalker 2020 event. Rotorua Fishing and Casting Club - Graeme Dawber Waterwheel Historical Trust - John Galbraith Edgecumbe College Athletics Academy - Rene Otto Matata Bluelight Ventures Inc. Edgecumbe Blue Light Ventures Inc. 5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 6 Presentation 6 Presentation Bay of Plenty Regional Council - Toni Briggs Presenting on the Bay of Plenty Regional Council 'Flood way and Drainage Bylaw review' 6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7 Reports 7 Reports 7.1 Request for Funding – Five Applications Subject: REQUEST FOR FUNDING – FIVE APPLICATIONS To: RANGITĀIKI COMMUNITY BOARD Meeting Date: WEDNESDAY, 20 NOVEMBER 2019 Written by: GOVERNANCE SUPPORT ADVISOR File Reference: A1627138 1. REASON FOR THE REPORT Five applications have been received seeking funding from the Rangitāiki Community Board Discretionary Fund. The applications are attached to this report and the applicants have been advised of their option to attend the public forum at the commencement of the meeting. 2. DISCUSSION The criteria for the Community Board Discretionary Fund are: No retrospective funding applications will be considered. Supporting documentation on costs is required to justify the amount sought. The project must be held within the community board area you are seeking funding from. The Community Board has the option to collaborate with other Boards in the joint funding of major projects. Grants of up to $1,000 may be considered to support groups attending international or national events. Boards generally lean towards funding an annual or biannual event once, but reserves the right to consider each one on a case-by-case basis. A “guarantee against loss” may be offered to support an event that may require either seeding or back up finance – this is to give you confidence that funds up to the value offered will be available following the event if it runs at a loss. If successful, applicants will be required to use the Community Board logo on advertising material and other items associated with the event or project to acknowledge the grant made. A declaration of expenditure and project report is required once the project has been completed. Funds not uplifted within six months from allocation date will lapse. 2.1. Rotorua Fishing and Casting Club – Fishing Bonanza The Rotorua Fishing and Casting Club (RFCC) are seeking a grant of $870.00 to assist with the running and organisation of the annual Surf Fishing Bonanza to be held again at Matatā on 26 January 2020. The club are seeking funding to assist with radio, press and community advertising that will be targeted within the greater Whakatāne area. 7 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1 Request for Funding – Five Applications (Cont.) The fishing competition is geared for the public and the Club’s target market for contestants is families and children of the Eastern Bay. It was noted that in previous years, an accompanying festival took place however, this did not occur in 2019. The Board has supported previous festivals and those grants approved over the previous three years are as follows: $1,000.00 – 2017 Annual Surf Fishing Bonanza and Festival $2,500.00 – 2016 Annual Surf Fishing Bonanza and Festival 2.2. Waterwheel Historical Trust The Waterwheel Historical Trust wish to hold a one-day interactive “Farming like Granddad” event during Anniversary Weekend on the Sunday, 26 January 2020. The event will be held at an easily accessible location along State Highway 30 by the Kawerau Road turnoff and will provide a number of activities depicting farming in the early 1900’s. This year the trust are widening the range of attractions and exhibits for visitors to participate. The day will include music, food, stalls, displays, games, cowboy challenge, animal-petting area, wagon rides, and country dancing. An environmental area is also planned. The Trust is asking for a contribution of $1612.52 from the Board to assist with costs for the event. The event has been supported in the following previous years: $1,554.62 – 2018 application for Farming like Granddad event $1,500.00 – 2016 application for Farming like Granddad event 2.3. Edgecumbe College Athletics Academy The Edgecumbe College Athletics Academy is seeking a grant of $1132.28 to assist three students to travel to Adelaide, Australia, to participate in the South Australia State Athletics Championships. This will give the students the opportunity to compete at an international level and it will broaden their experiences. The championship competition starts 26 February through to 2 March 2020. Funding assistance received from the Council over the past three years is as follows: 2019 – $850.00 – Coast to College sporting event 2019 - $920.00 – Academy trip to Darwin, Australia for seven students 2019 – $3,312.00 – Grant to assist running of the Edgecumbe College Swimming Pool 2018 – $26,277.39 – Grant to assist running of the Edgecumbe College Swimming Pool 2.4. Matatā Bluelight The Matatā Bluelight Ventures Inc. are seeking a grant of $2500.00 to assist with the annual Matatā Christmas in the Park and Float Parade to be held on Sunday, 8 December 2019. The event includes the parade, entertainment, spot prizes for children demonstrating caring and environmental virtues and a free sausage sizzle and drinks for the children. The Board has supported previous Christmas in the Park and Float Parade events. Grants approved over the previous three years are as follows: 8 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 20 NOVEMBER 2019 Rangitāiki Community Board - AGENDA 7.1 Request for Funding – Five Applications (Cont.) $2,500.00 – 2018 Christmas in the Park Grants approved in previous years in conjunction with Matatā Resource Centre: $2,500.00 – 2017 Christmas in the Park $1,495.00 – 2016 Christmas in the Park 2.5. Edgecumbe Blue Light Ventures Inc. Blue Light is a registered Charity that works in partnership with the New Zealand Police to deliver an extensive range of youth programmes and activities in the Community. Edgecumbe
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