RANGITĀIKI COMMUNITY BOARD WEDNESDAY, 27 MARCH 2019 AGENDA Meeting to be held in the Edgecumbe Community Library, College Road, Edgecumbe at 5:30 pm Steph O'Sullivan CHIEF EXECUTIVE 20 March 2019 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Conflict of Interest ..................................................................................... 4 4 Public Forum ............................................................................................. 4 5 Recovery Update ....................................................................................... 5 5.1 Bay of Plenty Regional Council update - March 2019 .................................................................. 5 6 Confirmation of Minutes ........................................................................... 6 6.1 Minutes - Rangitāiki Community Board 13 February 2019 .......................................................... 6 7 Reports ................................................................................................... 13 7.1 Rangitāiki Community Board Activity Report to 28 February 2019 ........................................... 13 7.2 Request for Funding – Whakatāne Golf Club ............................................................................ 19 7.2.1 Application for Funding - Whakatāne Golf Club .............................................................. 20 8 Discussion Item ....................................................................................... 35 9 Members Reports .................................................................................... 36 9.1 RCB Chairpersons Report – March 2019 ................................................................................... 36 9.1.1 Notes from Informal meeting – Group from Tōtara Street Residents .............................. 39 10 Minutes of Other Organisations ............................................................... 40 10.1 Matata Residents Association 12 February 2019 ...................................................................... 40 10.2 Matata Residents Association 12 March 2019 .......................................................................... 43 10.3 EDIT Meeting 12 March 2019 ................................................................................................... 46 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 1 Membership 1 Membership Board Member C T Stevenson - Chairperson Board Member G E Bourk Board Member K M Byrne - Deputy Chairperson Board Member A M Clark Board Member G L Dennis Board Member E Harvey Councillor G F van Beek 2 Apologies No apologies were recorded at the time of compiling the agenda. 3 Conflict of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have. 4 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. Whakatane Golf Club Totoara Street residents - Shane Wapereki, Laura Wapereki, Amanda Hurst and Kevin Murphy 4 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 5 Recovery Update 5 Recovery Update 5.1 Bay of Plenty Regional Council update - March 2019 1. Progress on Papa Taonga ‘green space’ on College Road As reported to the Board’s February meeting, the recommendation on the future management of Papa Taonga will be made by Council’s property consultant, once the final landscape proposal is known. Vicky Richards, Edgecumbe Community Plan Coordinator has advised that the Collective has met to discuss the draft design plan and has provided feedback to the landscape architect. The Collective has requested that the designer look at how the remaining section of flood wall could be incorporated into two seats. Council has agreed to fund the additional design cost. 2. College Road-Rata Avenue Intersection Works at the intersection of Rata Avenue and College Road have been completed, including the replacement footpath on Rata Avenue that adjoins Papa Taonga. The street numbers of the previous house-sites have been stamped into the cement, as they were on College Road. 3. Flood Repair Project In response to Board Member Burke’s enquiry regarding the stopbank behind 55 College Road, our Engineering Team Leader advises that geotechnical investigation of the area identified a localised leak that will be remedied by topping with fill during the next construction season, in Spring 2019. 4. Other prioritised repairs: Information was shared with the Board Chair regarding the commencement of rock stockpiling for armouring repair of the river edge behind Olive Grove. Information about the truck movements and the work schedule was hand-delivered to businesses in the vicinity of the delivery route and to residents in Olive Grove. Material delivery was expected to take 3 – 4 weeks, with the rock placement work scheduled for completion by the end of April. In other flood repair work, a contract is about to be awarded for a rock armouring repair of the river edge near Eastpak, opposite Olive Grove and at Golden Orchard. In coming weeks, rock repairs will recommence on a partially completed site on Eastbank Road, Thornton. 5. Rangitāiki Floodway Project Local residents were directly informed of the start of work on Stage 5 of the Rangitāiki Floodway Project, which includes the channel bifurcation, bridge construction and upgrade of Thornton Hall Road. Media coverage followed the pre-work commencement karakia, which took place on 18 February. The project team continues to work on planning and consultation for Stages 6 and 7, scheduled for construction in 2019/20 and 2020/21. 5 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6 Confirmation of Minutes 6 Confirmation of Minutes 6.1 Minutes - Rangitāiki Community Board 13 February 2019 Details of RANGITĀIKI COMMUNITY BOARD MEETING HELD IN THE Meeting: EDGECUMBE LIBRARY, COLLEGE ROAD, EDGECUMBE ON WEDNESDAY, 13 FEBRUARY 2019 COMMENCING AT 5.30 PM Present: Board Members C T Stevenson (Chairperson), K M Byrne, G L Dennis, A Clark, G Bourk and Councillor G F van Beek In Attendance: His Worship the Mayor A A Bonne, S O’Sullivan (Chief Executive), B Dempsey (Acting General Manager Planning and Infrastructure), T Chapman (Debt Management/Māori Land Rating Officer), D Andrews (Team Leader Rates and Revenue) and S French (Governance Support Advisor) Visitors: K Boreham (Bay of Plenty Regional Council Communications Advisor), V Robertshaw, A Meredith, J Watson, C Murphy and P Trevor Apologies: E Harvey 1. APOLOGIES RESOLVED: THAT the Rangitāiki Community Board accept the apology from Board Member E Harvey. Van Beek/Dennis CARRIED 2. CONFLICT OF INTEREST No conflicts of interest were recorded. 3. PUBLIC FORUM Refer to page 5 of the agenda. Attendance: His Worship the Mayor entered the meeting at 5:38 pm. 3.1. Neighbourhood Support Local resident Ms Robertshaw advised she had started a Neighbourhood Support Group in Edgecumbe and that their goal was to have 80% coverage of the town. She believed many residents were not yet cognizant of the Neighbourhood Support model and she added that the group had started a database that could be a valuable tool for emergency services if required. 6 WHAKATĀNE DISTRICT COUNCIL WEDNESDAY, 27 MARCH 2019 Rangitāiki Community Board - AGENDA 6.1 Minutes - Rangitāiki Community Board 13 February 2019 (Cont.) Ms Robertshaw reported the group currently had two co-ordinators, that there was still a large area to canvas and she encouraged Members to spread the word to help get local residents on board. She said the direct approach (door knocking) had been successful in one area however, responses were lacking from a leaflet drop. Once the group was initially established they would look to move out to other areas. Members made a number of suggestions to Ms Robertshaw to help advertise the group. Attendance: Ms Robershaw left the meeting, and T Chapman and D Andrews entered the meeting at 5:41 pm. 3.2. Awakaponga Public Hall Committee Refer also to pages 5a-e of the table items. Chairperson of the Awakaponga Public Hall Board, Ms Murphy, reported that work had started on the hall floor replacement. She reported that the Board had been successful receiving a grant from the Whakatāne District Mayoral Disaster Trust Fund this funding, along with the insurance claim, would enable the floor repairs to be completed. Ms Murphy advised they were seeking a grant of $3,000 to pay for drainage pipes, polyurethane for the vapour barrier and for sand compacting. She noted that the community had acquired and organised transportation of the sand, and that the community would be assisting