Update on Domestic and Foreign Travel Reimbursements: Reasonable Costs Incurred Are Allowable

Update on Domestic and Foreign Travel Reimbursements: Reasonable costs incurred are allowable.

a. Registration Fees: Travelers should contact conference organizers directly to seek registration fee refund guidance. If staff have been reimbursed their registration fees by SLAC, they will need to repay SLAC for the fees paid. b. Airfare & Lodging: i. If airfare and/or lodging is refundable, travelers should contact the airline/hotel and/or Egencia (if booked through Egencia) to obtain a refund. If staff have been reimbursed their airfare/lodging by SLAC, then they will need to repay SLAC for the costs reimbursed. ii. If airfare and/or lodging is non-refundable and travelers have not been reimbursed by SLAC, an expense report should be completed and submitted citing reasons for cancellation, including a completed Unused Air Ticket Affidavit. iii. Travelers can reuse cancelled business trip funds for future travel. The Business Offices will need to partner with the SLAC Controller’s Office to ensure funds are being used for the same funding source (iAT & Concur match), or are transferred to the new funding source appropriately.

Please see links to Airline waiver updates due to COVID-19:

 Aeroflot  Air Astana – via Air Notification  Air Canada  Air China  Air France  Air India – via Air Notification  Air Mauritius  Air New Zealand  Alitalia – via Air Notification  Alaska Airlines  American  ANA  Asiana Airlines  Aurora Airlines – via Air Notification  Austrian Airlines  British Airways  Cathay Pacific  China Airlines  China Eastern Airlines  China Southern Airlines  Copa – via Air Notification  Delta  Emirates  Etihad Airways  Eva Air  Fiji Airways  Garuda – via Air Notification  Hainan Airlines  Hawaiian Airlines  Hong Kong Airlines  Hong Kong Express  Iberia  Japan Airlines  KLM  Korean Air  Lot Polish Airlines  Lufthansa  Malaysia Airlines  Philippine Airlines  Qantas  Qatar Airways  Shenzhen Airlines  Sichuan Airlines – via Air Notification  Singapore Airlines  South African Airways – via Air Notification  Swiss  Thai Airways  Turkish Airlines  United  Vietnam Airlines – via Air Notification  Virgin Atlantic  Virgin Australia  Xiamen Airlines