1/18/2019 2018 - December 4

MINUTES OF THE VILLAGE OF RYE BROOK PARKS AND RECREATION ADVISORY COUNCIL 938 KING STREET RYE BROOK, NEW YORK 10573 December 4, 2018

Convene Meeting: Parks and Recreation Advisory Council Chairman Buzin called the meeting to order at 7:30pm.

The following Members of the Parks & Recreation Advisory Council were present: Chairman Buzin, Michael Keilman, Hari Mahadevan, MaryAnn Nielsen, Patricia Schofield, Taylor Gutierrez, Emma Saghir, Alice Schoen

Absent Parks & Recreation Advisory Council Members: Vadim Axelrod

Recreation Department Members: Robert Bertolacci, Parks and Recreation Superintendent

I. Minutes: 1.1 Approve September 11, 2018 Minutes: Chairman Buzin asked for a motion to accept the November 6, 2018 minutes. Council Member Gutierrez made the motion to accept the November 6, 2018 minutes and Council Member Schoen seconded the motion. The minutes were accepted and approved.

II. Public View Points: Joe Sandarciero and Pat Grady came to discuss and get an update on the second grade baseball program. Superintendent Bertolacci notified them and the council that the numbers in the rookie league have been low recently. In addition, there seems to be a big discrepancy in the abilities of the 1st and second graders, therefore, the recreation department will be changing the form at for the upcoming season. The rookie league will now consist of Kindergarten and 1st Grade boys and girls. The second grade will not be part of the minor league baseball and softball programs which will give the second graders some more competition and address the low numbers in the minor league programs.

III. Superintendent’s Report: 3.1 After School Update There are currently 53 children registered in the After School program. For the program through November, we have brought in $72,855 in revenue.

3.2 Winterfest https://ryebrook.civicweb.net/document/24458/2018%20-%20December%204.docx?handle=EF9F967A0D4F42CD9538EB122131BB13 1/3 1/18/2019 2018 - December 4 December 7th 6:00-9:00pm

There are 10 sponsors totaling $9,000.

There are 3 ice sculptures scheduled 6:15pm Sleigh 7:15pm Snowman 8:15pm Eskimo Show times: 6:00-6:20pm Blind Brook High School A Capela 6:20pm Tree Lighting 6:30-7:00pm Blind Brook High School Band 7:30pm Beth and Scott Bierko

Final preparations are being done in the park. Volunteers are welcome in the craft area and behind the food area.

Most Importantly, Santa will be arriving in one of the Rye Brook Fire Trucks with two of his elves at 6:00pm, and will be meeting with children from 6:15-8:45pm at the North Pole (baseball field).

3.3 Basketball The first week of basketball games took place last weekend. All games went well.

3.4 CPR There were four CPR classes scheduled already. There are still a good number of coaches to be certified. I have scheduled two additional classes for coaches. They have to be booked for one of the classes prior to December 19th or they will be removed as a coach. Chairman Buzin suggested that Rocco remind coaches that if that haven’t signed up by the end of the year, that you risk be removed as a coach.

IV. Reconstitution of Subcommittees Chairman Buzin would like to circulate the committees as they existed when they were last done. He asked that council members list what committees they would like to serve on in a priority listing (1, 2 or 3). We will put on agenda for next month’s meeting.

Superintendent Bertolacci mentioned that at this point, the basketball subcommittee is too late to act on the rules.

V. Old Business: 6.1 Screens over playground – Superintendent Bertolacci will reach out to Kompan to get the plans and their proposal.

6.2 Council’s Focus – Chairman Buzin Said that he had spoken to Jeff Rednick regarding the Village Boards perception of the Recreation Council’s focus. Trustee Rednick said that the Board isz happy with the Council. They said there was nothing in particular to work on. Chairman Buzin asked the Board of they were o’k with their role. Council Member Keilman said that he would like to know about items on the Village Board agenda before the Village Board discusses them. In particular, he found out about the drainage at Pine Ridge Park only because he looked at their https://ryebrook.civicweb.net/document/24458/2018%20-%20December%204.docx?handle=EF9F967A0D4F42CD9538EB122131BB13 2/3 1/18/2019 2018 - December 4 meeting. Council member Keilman thought that the council should have discussed the item before it got to the Village Board. Superintendent Bertolacci said that in the day to day operations, it was determined that the drainage at Pine Ridge Park needed to be addressed. Superintendent Bertolacci discussed the item with Chris Bradbury and Patricia Lepre, the Village Treasurer and we determined the Little League and Recreation trust accounts were a match for this project. Moving forward, Superintendent Bertolacci will give the Recreation Council a heads up when future items from Recreation and Parks come before the Village Board on their agenda. In addition, Superintendent Bertolacci suggested that perhaps if the Recreation Council is not pleased with their role, a joint meeting with the Village Board would address this issue. The Council agreed. Superintendent Bertolacci would try to arrange the meeting.

VI. New Business: 7.1

VII. Adjournment: Chairman Buzin asked for a motion to adjourn the meeting. Council Member Keilman made the motion to adjourn the meeting and Council Member Mahadevan seconded the motion. All approved and the meeting was adjourned at 8:45pm. The next meeting of the Parks and Recreation Advisory Council will be held on Tuesday, January 8, 2018 at 7:30pm.

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https://ryebrook.civicweb.net/document/24458/2018%20-%20December%204.docx?handle=EF9F967A0D4F42CD9538EB122131BB13 3/3