Green Mountain Transit Board of Commissioners August 18, 2020 - 7:30 A.M

Green Mountain Transit Board of Commissioners August 18, 2020 - 7:30 a.m. 101 Queen City Road, Burlington VT 05401 Virtual Meeting via Zoom Meetings

The mission of GMT is to promote and operate safe, convenient, accessible, innovative, and sustainable public transportation services in northwest and central Vermont that reduce congestion and pollution, encourage transit oriented development, and enhance the quality of life for all.

7:30 a.m. 1. Open Meeting

7:31 a.m. 2. Adjustment of the Agenda

7:33 a.m. 3. Public Comment

7:35 a.m. 4. Consent Agenda (Action Item) • July 21 Board Meeting Minutes Pages 3-7 • Check Register Pages 8-15 • Maintenance Report Page 16 • Planning, Marketing and Public Affairs Report Pages 17-18 • IT Support, Administrative Support, Training & HR Report Page 19 • Ridership Reports Pages 20-21

7:40 a.m. 5. VTrans Update

7:50 a.m. 6. General Manager Update Pages 22-31

7:55 a.m. 7. Finance Report Pages 32-45

8:05 a.m. 8. Board Committee Reports

8:15 a.m. 9. FY21 Capital Budget Adjustment (Action Item) Pages 46-52

8:25 a.m. 10. Capital Budget Policy Update (Action Item) Page 53-56

8:35 a.m. 11. Microtransit Request for Proposals (RFP) Contract Award (Action Item) Pages 57-59

8:40 a.m. 12. Microtransit Approval to Implement (Action Item) Pages 60

8:50 a.m. 13. Legislative Transit Priorities – Representative Curt McCormack

101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 1

9:10 a.m. 14. Executive Session: 1 V.S.A. § 313(a)(1)(D), Arbitration or Mediation

9:15 a.m. 15. Premium Pay Extension (Possible Action Item)

9:25 a.m. 16. Commissioner Comments

9:30 a.m. 17. Adjourn

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Next GMT Board of Commissioners Meeting Date: September 15, 2020

NOTES • Persons with disabilities who require assistance or special arrangements to participate in programs or activities are encouraged to contact Jamie Smith at 802-540-1098 at least 48 hours in advance so that proper arrangements can be made. Hearing disabled patrons can contact GMT through the Vermont Relay Service (711). • Free transportation to and from GMT Board Meetings is available within the GMT service area. To make advance arrangements, please call GMT’s Customer Service Representatives at 802-540-2468. • Municipal Clerks: Please post this public meeting notice pursuant to Act 78 of the Acts of the 1979 Vermont Legislature. Thank you.

Board Meeting Minutes Tuesday, July 21, 2020 at 7:30 a.m. Virtual Meeting via Zoom 101 Queen City Park Rd, Burlington, VT 05401

Present: Commissioner Waninger Jon Moore, General Manager Commissioner Baker Trish Redalieu, Director of Human Commissioner Kaynor Resources Commissioner Davis Nick Foss, Director of Finance Commissioner Pouech Jamie Smith, Director of Marketing and Commissioner Buermann Planning Commissioner Sharrow Deb Coppola, Senior Accountant Commissioner Bohne Jenn Wood, Public Affair Coordinator Commissioner Spencer Matt Kimball, Capital Projects Manager Alt. Commissioner Polyte Matthew Young, HR Coordinator Alt. Commissioner Gallagher Karen Plante, Payroll Administrator Alt. Commissioner Brewer Pam McDonald, Accounting Coordinator Alt. Commissioner Moore Chris Damiani, Transit Planner Alt. Commissioner Emery Ross McDonald, VTrans

1 1. Commissioner Waninger opened the meeting at 7:31 a.m. 2 3 2. Adjustment of the Agenda – None. Staff and Commissioners introduced themselves 4 to Charlie Baker the new Commissioner from South Burlington. 5 6 3. Public Comment – None. 7 8 4. Consent Agenda- Commissioner Kaynor made a motion to approve the consent 9 agenda with two grammatical corrections to the June 16th 2020 Minutes. 10 Commissioner Bohne seconded the motion. All were in favor and the motion 11 passed. 12 13 5. Introduction of Commissioner Baker- Charlie Baker the new Commissioner from 14 South Burlington introduced himself to the Board and staff. 15 16 6. VTrans update- Mr. McDonald informed the Board that any CARES Act funds not 17 used in FY20 will be rolled over into FY21. He informed the board of some changes 18 that VTrans and Premier are making to their bus route from Colchester VT to

3 GMT Meeting Minutes Page | 2

1 Rutland VT and from Rutland to Albany. This service is currently suspended due to 2 COVID-19 but will continue once the administration gives the OK. 3 4 Mr. McDonald stated that he will be part of a call Friday to discuss the Berlin facility. 5 6 There was discussion. 7 8 Mr. Moore informed the Board that VTrans awarded GMT with $60,000.00 for site 9 analysis and architectural work. Staff hope to have the RFPs for these approved at 10 the September board meeting. 11 12 There was discussion. 13 14 Mr. McDonald informed the Board that VTrans held its first virtual E and D summit 15 and discussed how to improve the program, be more consistent with how the data 16 for the program is collected, as well as looking for alternate funding sources for the 17 program. 18 19 There was discussion. 20 21 7. GM Update- Mr. Moore stated that he and staff have been working with the 22 Burlington School district on the upcoming school years bus schedule, making sure 23 all guidance on COVID-19 is followed. The school schedule is still being worked on so 24 we are going to have to push back the drivers bid selection a few days. 25 26 Mr. Moore informed the Board that due to the executive order being extended, all 27 staff that are able, are teleworking. Also buses are still running at limited capacity 28 and ridership is still down 60% from last year but occasionally a bus will reach 29 capacity which requires a stand by bus take the overflow passengers and run two 30 buses on the route. 31 32 There was discussion. 33 34 Mr. Moore stated that GMT will honor any time off that has already been approved 35 but going forward requests will be evaluated on a case by case basis. 36 37 There was discussion. 38 39 Mr. Moore stated that GMT has agreed to pilot project on a cost based Medicaid 40 repayment model between July 1, 2020 and December 31, 2020. 41 42 There was discussion.

1 Mr. Moore stated that an MOU with Green Mountain Power has been signed 2 providing $15,000.00 towards two electric vehicles for the Berlin area with delivery 3 by December 2021. 4 5 There was discussion. 6 7 Mr. Moore informed the Board that GMT received 40 requests for proposals on the 8 Micro Transit pilot and 11 actual proposals. These will be scores and the award will 9 be presented to the Board in August for approval with hopes to start the service in 10 January 2021. 11 12 There was discussion. 13 14 8. Finance Report- Mr. Foss presented the finance report that was included in this 15 month’s board packet. 16 17 There was discussion. 18 19 Mr. Foss stated that as of May 2020 GMT has used about $70,000.00 of the CARES 20 Act funds. 21 22 There was discussion. 23 24 Commissioner Sharrow inquired about a $120,000.00 check that was issued to 25 VTrans. Mr. Foss stated that GMT was overpaid by VTrans and it was to replay them. 26 27 Mr. McDonald informed the board that there have been new staff and position 28 changes at VTrans and this payment was sent by mistake. He apologized for the 29 mistake and thanked GMT for their help and understanding. 30 31 There was discussion. 32 33 9. Election of Board Officers – Commissioner Waninger presented the slate that was 34 recommended by the Leadership Committee as follows, Chair: Commissioner 35 Waninger, Vice Chair: Commissioner Davis, Treasurer: Commissioner Bohne, 36 Secretary: Commissioner Kaynor. 37 38 There was discussion. 39 40 41

1 Commissioner Kaynor made a motion to approve the slate as presented by the 2 Leadership Committee with the exception of the position of Secretary which he 3 nominated Commissioner Polyte. Commissioner Dimitruk seconded the motion. All 4 were in favor and the motion passed. 5 6 10. Board Committee Reports – 7 8 Finance- Commissioner Bohne stated that the committee discussed goals and 9 worked on the work plan. Also the committee will be working on the operating and 10 capital budgets. 11 12 Operations- Commissioner Sharrow stated that the committee discussed everything 13 that was discussed. One problem the committee has been facing is that it has not 14 making quorum. 15 16 Strategy- Commissioner Spencer stated that the committee worked on developing a 17 five year plan and hope to have it complete by the end of August. 18 19 Leadership- Commissioner Waninger stated that most items have been discussed 20 today as well as when to resume in person meetings. 21 22 There was discussion. 23 24 11. Fairness & Inclusion Update- Commissioner Polyte stated that the committee has 25 not had its first meeting yet. The first meeting will be held in the GMT board room 26 and consists of 4 staff and 3 commissioners. 27 28 Commissioner Dimitruk stated that she would like to have a rural based employee 29 added to the committee if possible. 30 31 There was discussion. 32 33 12. Retirement Fund Committee Creation- Mr. Foss presented the retirement 34 committee memo that was included in this month’s board packet. 35 36 There was discussion. 37 38 Commissioner Bohne made a motion to table this so Mr. Foss and the Finance 39 Committee can work on the language of the memo and bring it back to the Board 40 for discussion at the August board meeting. Commissioner Baker seconded the 41 motion. All were in favor and the motion passed.

1 13. Premium Pay Extension- Mr. Moore stated that the premium pay expired on July 2 15th 2020. Mr. Moore stated that the premium pay cost is about $60,000.000 per 3 month and opened the floor for discussion on effects extending it further. 4 5 There was discussion. 6 7 Commissioner Bohne made a motion to extend the premium pay, as it is currently, 8 until the pay period that ends closest to August 15, 2020. The motion was 9 seconded by Commissioner Spencer. Commissioner Kaynor voted no, all others 10 were in favor and the motion passed. 11 12 14. Executive Session: 1 V.S.A. § 313(a)(1)(f), Personnel- 13 14 Commissioner Baker made a motion to enter executive session to discuss 15 personnel matters, with Alternate Commissioners and General Manager Jon 16 Moore invited to participate. Commissioner Pouech seconded the motion. All were 17 in favor. 18 19 The Board entered executive session at 9:31 am. 20 21 A motion to exit executive session was made by Commissioner Bohne the motion 22 was seconded by Commissioner Kaynor. All were in favor. 23 24 The Board exited executive session at 10:06 am, no action was taken in executive 25 session. 26 27 15. Commissioner Comments – None. 28 29 16. Adjourn – A motion to adjourn was made by Commissioner Baker, seconded by 30 Commissioner Spencer. The meeting adjourned at 10:08 am

101 Queen City Park Road, Burlington, VT 05401 | T: 802-540-2468 F: 802-540-2468 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 7 Vendor ID Vendor Name Document Date Document Number Document Amount V1830 Barcoding Inc. 6/26/20 91823 20,184.33 New Tablets V289 People's United Businesscard Services 6/30/20 91824 4,761.53 4 Credit Cards V1423 Alling, Andrew 7/3/20 91825 29.90 V1025 Alter, Charles 7/3/20 91826 48.32 V1771 Chaikin Joshua 7/3/20 91827 36.80 V1785 Davis Alan 7/3/20 91828 324.30 Volunteer V1573 Fairbanks, Dori 7/3/20 91829 172.52 Volunteer V1687 Houghton, Gregory 7/3/20 91830 422.05 Volunteer V181 Owen, Helen 7/3/20 91831 1,118.95 Volunteer V1831 Ademi Adem 7/3/20 91832 100.00 Shoe Reimbursement V964 Campbell, Arthur 7/3/20 91833 88.00 V434 Couture, James (JimE) 7/3/20 91834 100.00 Shoe Reimbursement V1799 Dahal Raju 7/3/20 91835 100.00 Shoe Reimbursement V1044 Draper, Scott 7/3/20 91836 349.95 FSA and Shoe Reimbursement V114 Fajobi, Adeleke 7/3/20 91837 100.00 Shoe Reimbursement V1210 Howard, Andrew 7/3/20 91838 100.00 Shoe Reimbursement V1751 Nicholas Foss 7/3/20 91839 55.00 V136 Pilav, Omer 7/3/20 91840 100.00 Shoe Reimbursement V1559 Tiwari, Indra 7/3/20 91841 100.00 Shoe Reimbursement V214 AT&T Mobility 7/3/20 91842 78.10 V1830 Barcoding Inc. 7/3/20 91843 75.00 V284 Brenntag Lubricants Northeast 7/3/20 91844 3,155.88 4 Part Invoices V224 Burlington Communications 7/3/20 91845 959.00 V228 C.I.D.E.R., Inc. 7/3/20 91846 3,750.55 E AND D and Medicaid V293 Charlebois, R.R Inc. 7/3/20 91847 475.00 V389 Collins-Perley Sports Arena 7/3/20 91848 1,044.07 Park and Ride Lease V236 Colonial Supplemental Insurance 7/3/20 91849 34.95 V390 Commons Associates 7/3/20 91850 850.00 V1528 CSched 7/3/20 91851 3,037.50 Hastus Work V250 Fisher Auto Parts 7/3/20 91852 258.73 V1347 Foley Distributing Corp. 7/3/20 91853 699.53 V1809 Fraser Tool & Gauge LLC 7/3/20 91854 529.08 V257 Gillig Corp. 7/3/20 91855 6,617.02 6 Part Invoices V259 Grainger 7/3/20 91856 324.34 V260 Green Mountain Kenworth, Inc. 7/3/20 91857 305.60 V280 Mutual of Omaha Insurance Co. 7/3/20 91858 14.03 V1645 Norris, Inc. 7/3/20 91859 8,477.10 MTC Security V291 Prevost Parts 7/3/20 91860 296.94 V296 Rouse Tire Sales 7/3/20 91861 1,145.45 Tire Invoice V1251 RouteMatch Software, Inc. 7/3/20 91862 25,080.00 Software Support and Maintenance V299 SB Collins, Inc. 7/3/20 91863 8,101.35 Fuel V301 Sovernet 7/3/20 91864 1,761.65 2 IT Invoices V308 Steadman Hill Consulting, Inc. 7/3/20 91865 9,396.00 Planning Work V734 Thermo King Northeast/Dattco 7/3/20 91866 296.78 V273 Transit Holding, Inc. 7/3/20 91867 130.07 V1030 UniFirst Corporation 7/3/20 91868 201.91 V391 Verizon Wireless 7/3/20 91869 1,863.61 IT Invoice V338 Westaff 7/3/20 91870 735.20 V433 Workplace Solutions, Inc. 7/3/20 91871 1,450.00 EAP V1080 Young, Michael 7/3/20 91872 899.01 V1723 Abare, Ronald 7/3/20 EFT000000015305 264.50 Volunteer V1775 Bertram Marjorie 7/3/20 EFT000000015306 110.42 Volunteer V55 Boudreau, James 7/3/20 EFT000000015307 903.90 Volunteer V1150 Bruley SR, Mark 7/3/20 EFT000000015308 1,252.93 Volunteer V1291 Callan, Linda 7/3/20 EFT000000015309 116.15 Volunteer V1676 Croteau, William 7/3/20 EFT000000015310 853.30 Volunteer V1820 Franklin County Transportation 7/3/20 EFT000000015311 685.00 Volunteer V67 Jewett, Sheryl 7/3/20 EFT000000015312 106.95 Volunteer V1420 Lawyer, Ronald 7/3/20 EFT000000015313 412.85 Volunteer

8 V70 LeClair, Raymond 7/3/20 EFT000000015314 389.85 Volunteer V75 Martin, Ronald 7/3/20 EFT000000015315 434.70 Volunteer V83 Parah, Maurice 7/3/20 EFT000000015316 786.60 Volunteer V86 Pike, Gail 7/3/20 EFT000000015317 780.85 Volunteer V771 Sammons, Chandra 7/3/20 EFT000000015318 261.05 Volunteer V89 Sayers, Gail 7/3/20 EFT000000015319 770.50 Volunteer V93 Timm, Marta 7/3/20 EFT000000015320 838.35 Volunteer V522 Turcotte, S Jeanette 7/3/20 EFT000000015321 93.15 V25 Frechette, Normand 7/3/20 EFT000000015322 100.00 Shoe Reimbursement V29 Hirsch, Alain 7/3/20 EFT000000015323 113.41 FSA Reimbursement V35 McDonald, Pam 7/3/20 EFT000000015324 193.00 FSA Reimbursement V37 Meigs, Dale 7/3/20 EFT000000015325 100.00 Shoe Reimbursement V38 Moore, Jon 7/3/20 EFT000000015326 66.98 V1626 Whiting, Jeremy 7/3/20 EFT000000015327 192.31 DCAP Reimbursement V1446 M T Wallets, LLC 7/3/20 EFT000000015328 2,900.00 Lease V1825 Ride Your Bike LLC 7/3/20 EFT000000015329 955.09 V303 SSTA 7/3/20 EFT000000015330 32,110.64 ADA V1655 Sciria, Andrew 7/3/20 EFT000000015331 382.95 Volunteer

9 Vendor ID Vendor Name Document Date Document Number Document Amount V279 ABC Bus Companies-Muncie 7/10/20 91873 417.28 V219 Aubuchon C/O Blue Tarp Financial, Inc. 7/10/20 91874 36.67 V226 Burlington Public Works-Water 7/10/20 91875 2,100.52 4 Water Bills V229 Camerota Truck Parts 7/10/20 91876 4,479.84 Transmission V220 Class C Solutions Group 7/10/20 91877 1,549.96 3 Part Invoices V242 Danform Shoes 7/10/20 91878 89.95 V321 Empire Janitorial Supply Company 7/10/20 91879 64.94 V1347 Foley Distributing Corp. 7/10/20 91880 460.86 V394 Formula Ford Inc. 7/10/20 91881 70.10 V799 Gauthier Trucking Company, Inc. 7/10/20 91882 438.23 V257 Gillig Corp. 7/10/20 91883 3,453.17 9 Part Invoices V1129 Global Montello Group Corp 7/10/20 91884 7,037.71 Fuel V259 Grainger 7/10/20 91885 35.15 V261 Green Mountain Power 7/10/20 91886 21.34 V1509 Lawson Products, Inc 7/10/20 91887 59.40 V1709 Monaghan Safar Ducham PLLC 7/10/20 91888 5,075.00 Legal Invoices V325 Northern Tool & Equipment Catalog Company, Inc. 7/10/20 91889 569.99 V1484 Parsons Environment & Infrastructure Group Inc. 7/10/20 91890 26.52 V1368 Prime Middlebury LLC 7/10/20 91891 225.00 V296 Rouse Tire Sales 7/10/20 91892 696.00 V299 SB Collins, Inc. 7/10/20 91893 927.32 V1560 State Industrial Products Corporation 7/10/20 91894 522.16 V311 Teamsters Local 597 7/10/20 91895 7,525.00 Union Dues V1637 Tractor Supply Credit Plan 7/10/20 91896 327.17 V1030 UniFirst Corporation 7/10/20 91897 338.85 V315 United Parcel Service 7/10/20 91898 70.23 V410 Vermont Gas Systems, Inc. 7/10/20 91899 76.12 V1614 Vt Transportation Brokerage & Logistics 7/10/20 91900 375.50 V338 Westaff 7/10/20 91901 735.20 V251 Wex Fleet Universal 7/10/20 91902 16,951.69 Fuel

10 Vendor ID Vendor Name Document Date Document Number Document Amount V1467 Charles Schwab 7/13/20 V1467 2020 0713 ER 109,241.51 Quarterly Employer Match V1509 Lawson Products, Inc 7/17/20 91956 92.64 V270 Lowe's 7/17/20 91957 529.04 V1423 Alling, Andrew 7/17/20 91903 40.26 V1025 Alter, Charles 7/17/20 91904 26.46 V1708 Bigelow, Ashley 7/17/20 91905 100.58 Volunteer V1785 Davis Alan 7/17/20 91906 200.10 Volunteer V1573 Fairbanks, Dori 7/17/20 91907 24.73 V1027 Franks, Ginger 7/17/20 91908 84.62 V1687 Houghton, Gregory 7/17/20 91909 319.70 Volunteer V181 Owen, Helen 7/17/20 91910 1,008.55 Volunteer V1816 Vincent Sherrie 7/17/20 91911 20.70 V962 Williams, Kenneth 7/17/20 91912 149.26 Volunteer V1695 Austin, Tyler 7/17/20 91926 1,100.00 Tool Allowance V1685 Barnes, Thomas 7/17/20 91927 183.60 V1487 Chamberlin, Justin 7/17/20 91928 1,100.00 Tool Allowance V354 Devarney, Rodney 7/17/20 91929 1,100.00 Tool Allowance V1639 Gratton, Yancey 7/17/20 91930 79.03 V1552 Hall, Nicholas 7/17/20 91931 1,100.00 Tool Allowance V1413 Holm, Cody 7/17/20 91932 1,100.00 Tool Allowance V358 Kilburn, Shawn 7/17/20 91933 1,100.00 Tool Allowance V1671 Plantier, Steve 7/17/20 91934 1,100.00 Tool Allowance V1802 Subba Budda 7/17/20 91935 100.00 Shoe Reimbursement V1642 Tamang, Neema Dorgi 7/17/20 91936 100.00 Shoe Reimbursement V1233 Winnicki, Eugene 7/17/20 91937 25.00 V1788 Wood Jennifer 7/17/20 91938 31.96 V279 ABC Bus Companies-Muncie 7/17/20 91939 149.90 V316 Able Paint, Glass & Flooring Co. 7/17/20 91940 65.60 V217 Airgas USA, LLC 7/17/20 91941 403.40 Volunteer V284 Brenntag Lubricants Northeast 7/17/20 91942 1,386.72 Part Invoice V224 Burlington Communications 7/17/20 91943 47.50 V225 Burlington Electric Department 7/17/20 91944 4,537.96 Electric Bill V1813 CBM US INC 7/17/20 91945 290.00 V1357 CleanPro, Inc 7/17/20 91946 599.46 V242 Danform Shoes 7/17/20 91947 445.50 V394 Formula Ford Inc. 7/17/20 91948 158.46 V1809 Fraser Tool & Gauge LLC 7/17/20 91949 648.75 V257 Gillig Corp. 7/17/20 91950 1,532.67 5 Part Invoices V259 Grainger 7/17/20 91951 21.87 V260 Green Mountain Kenworth, Inc. 7/17/20 91952 2,990.76 5 Part Invoices V261 Green Mountain Power 7/17/20 91953 1,462.89 3 Electric Bills V1723 Abare, Ronald 7/17/20 EFT000000015332 451.95 Volunteer V55 Boudreau, James 7/17/20 EFT000000015333 779.70 Volunteer V1007 Bova, Wendy 7/17/20 EFT000000015334 66.70 V1150 Bruley SR, Mark 7/17/20 EFT000000015335 1,428.30 Volunteer V1291 Callan, Linda 7/17/20 EFT000000015336 60.95 V1676 Croteau, William 7/17/20 EFT000000015337 761.30 Volunteer V1121 Fitzgerald, Terry 7/17/20 EFT000000015338 63.25 V1820 Franklin County Transportation 7/17/20 EFT000000015339 620.00 Volunteer V1420 Lawyer, Ronald 7/17/20 EFT000000015340 350.75 Volunteer V70 LeClair, Raymond 7/17/20 EFT000000015341 470.35 Volunteer V75 Martin, Ronald 7/17/20 EFT000000015342 463.45 Volunteer V83 Parah, Maurice 7/17/20 EFT000000015343 1,023.50 Volunteer V86 Pike, Gail 7/17/20 EFT000000015344 1,162.65 Volunteer

11 V771 Sammons, Chandra 7/17/20 EFT000000015345 477.25 Volunteer V89 Sayers, Gail 7/17/20 EFT000000015346 209.30 Volunteer V1655 Sciria, Andrew 7/17/20 EFT000000015347 584.20 Volunteer V93 Timm, Marta 7/17/20 EFT000000015348 680.80 Volunteer V522 Turcotte, S Jeanette 7/17/20 EFT000000015349 138.00 Volunteer V1725 Utton, Debra 7/17/20 EFT000000015350 871.70 Volunteer V1225 Camdzic, Hamed 7/17/20 EFT000000015351 100.00 Shoe Reimbursement V104 Chagnon, Robert 7/17/20 EFT000000015352 1,100.00 Tool Allowance V1182 Charissakis, John 7/17/20 EFT000000015353 36.34 V34 Maple, Walter 7/17/20 EFT000000015354 1,100.00 Tool Allowance V141 Riley, Shawn 7/17/20 EFT000000015355 15.93 V39 Sweeney, Cecil 7/17/20 EFT000000015356 430.30 FSA Reimbursement V1626 Whiting, Jeremy 7/17/20 EFT000000015357 192.31

12 Vendor ID Vendor Name Document Date Document Number Document Amount V1655 Sciria, Andrew 7/20/20 EFT000000015358 879.75 Volunteer Reissued V68 Vermont Agency of Transportation 7/22/20 91973 56.96 V303 SSTA 7/22/20 EFT000000015359 77,170.60 ADA and E&D V316 Able Paint, Glass & Flooring Co. 7/24/20 91974 4,061.30 2 Flooring Invoices V1558 Aella Consulting Group, Inc. 7/24/20 91975 3,906.90 Consulting V742 AHC Corp 7/24/20 91976 2,997.83 Lift Repair V1305 Allegiant Care 7/24/20 91977 207,413.00 Insurance V1834 AutoZone Inc 7/24/20 91978 1,500.00 Computer Program V225 Burlington Electric Department 7/24/20 91979 892.92 V228 C.I.D.E.R., Inc. 7/24/20 91980 6,114.07 E&D and Medicaid V374 Clear Choice Auto Glass, A 7/24/20 91981 580.00 V246 Duffy Waste & Recycling 7/24/20 91982 59.50 V257 Gillig Corp. 7/24/20 91983 42.56 V1129 Global Montello Group Corp 7/24/20 91984 9,346.63 Fuel V260 Green Mountain Kenworth, Inc. 7/24/20 91985 13,343.67 5 Part Invoices V117 Guyette, Howard 7/24/20 91986 1,100.00 Tool Allowance V328 Kirk's Automotive Inc. 7/24/20 91987 1,245.00 Part Invoice V1509 Lawson Products, Inc 7/24/20 91988 677.00 V473 Limoge & Sons Garage Doors, Inc. 7/24/20 91989 123.95 V268 Loomis 7/24/20 91990 51.53 V1455 Mag & Sons Clothing 7/24/20 91991 6,703.21 Uniforms V1068 Midwest Bus Corporation 7/24/20 91992 12,378.97 9 Part Invoices V1835 Nathan Valyou 7/24/20 91993 27.80 V1760 NCH Corporation 7/24/20 91994 214.92 V534 Omega Electric 7/24/20 91995 599.55 V232 Petty Cash 7/24/20 91996 42.75 V408 Pitney Bowes - Purchase Power 7/24/20 91997 150.00 V291 Prevost Parts 7/24/20 91998 181.24 V1806 Proterra Inc. 7/24/20 91999 105.56 V296 Rouse Tire Sales 7/24/20 92000 8,583.44 5 Tire Invoices V299 SB Collins, Inc. 7/24/20 92001 11,034.45 Fuel V144 Slingerland, Michael 7/24/20 92002 1,100.00 Tool Allowance V451 Stowe, Town of Electric Department 7/24/20 92003 111.70 V309 Stride Creative Group 7/24/20 92004 112.00 V1644 Thayer Brook Tools, LLC 7/24/20 92005 229.95 V734 Thermo King Northeast/Dattco 7/24/20 92006 193.60 V273 Transit Holding, Inc. 7/24/20 92007 2,973.81 6 Part Invoices V313 Travelers 7/24/20 92008 5,741.00 Legal V1833 Trillium Solutions, Inc 7/24/20 92009 3,725.00 Marketing Invoice V1030 UniFirst Corporation 7/24/20 92010 582.04 V335 Vermont Department of Labor 7/24/20 92011 37,935.24 Quarterly Unemployment V689 Vermont Elevator Inspection Services Inc. 7/24/20 92012 50.00 V604 Vermont Fire Extinguisher 7/24/20 92013 803.00 V410 Vermont Gas Systems, Inc. 7/24/20 92014 450.99 V1683 VHV Company 7/24/20 92015 1,483.87 AC Repair V338 Westaff 7/24/20 92016 1,470.40 Temp Help 2 weeks V1080 Young, Michael 7/24/20 92017 526.50

13 Vendor ID Vendor Name Document Date Document Number Document Amount V1025 Alter, Charles 7/31/20 92018 127.09 Volunteer V1099 Barnett, Wendy 7/31/20 92019 418.60 Volunteer V1785 Davis Alan 7/31/20 92020 300.15 Volunteer V1687 Houghton, Gregory 7/31/20 92021 492.20 Volunteer V181 Owen, Helen 7/31/20 92022 1,728.45 Volunteer V279 ABC Bus Companies-Muncie 7/31/20 92023 3,075.68 2 Part Invoices V1248 Abolox LLC 7/31/20 92024 514.32 V415 Amazon 7/31/20 92025 1,889.13 5 IT and Supply Invoices V375 American Planning Association 7/31/20 92026 155.00 V214 AT&T Mobility 7/31/20 92027 59.91 V1334 Background Investigation Bureau, LLC 7/31/20 92028 138.00 V1838 Blue Clover Painting 7/31/20 92029 2,895.00 Painting at Main Office V224 Burlington Communications 7/31/20 92030 402.20 V225 Burlington Electric Department 7/31/20 92031 11,908.20 6 Electric Bills V226 Burlington Public Works-Water 7/31/20 92032 182.06 V227 Burlington Telecom 7/31/20 92033 2,009.78 IT Invoice V1813 CBM US INC 7/31/20 92034 743.03 V851 Champlain Medical 7/31/20 92035 207.59 V220 Class C Solutions Group 7/31/20 92036 1,836.68 3 Part Invoices V1240 ClearChoiceMD 7/31/20 92037 95.00 V928 Conway Office Solutions 7/31/20 92038 60.00 V257 Gillig Corp. 7/31/20 92039 3,267.39 3 Part Invoices V715 Green Mountain Electric Supply 7/31/20 92040 350.38 V260 Green Mountain Kenworth, Inc. 7/31/20 92041 5,710.58 9 Part Invoices V1690 Gurung, Dhan 7/31/20 92042 99.98 V1204 Interstate Batteries 7/31/20 92043 2,144.97 Battery Invoice V446 Janek Corporation, The 7/31/20 92044 564.00 V1840 L.N. Consulting, Inc. 7/31/20 92045 1,875.00 AC Consulting V129 Lawrence, Richard 7/31/20 92046 324.89 FSA Reimbursement V702 Lincoln National Life Insurance Company, The 7/31/20 92047 12,346.61 Insurance V280 Mutual of Omaha Insurance Co. 7/31/20 92048 14.03 V792 Myers Container Service Corp. 7/31/20 92049 153.94 V1835 Nathan Valyou 7/31/20 92050 94.95 V1645 Norris, Inc. 7/31/20 92051 8,207.95 3 Security Invoices V325 Northern Tool & Equipment Catalog Company, Inc. 7/31/20 92052 529.99 V223 O'Reilly Auto Enterprises, LLC 7/31/20 92053 979.27 V1836 Palin Christine 7/31/20 92054 100.00 Shoe Reimbursement V1837 Patrick B Carey 7/31/20 92055 1,500.00 Tree Removal in Berlin V289 People's United Businesscard Services 7/31/20 92056 3,358.83 4 company credit cards V290 Peterson Consulting, Inc. 7/31/20 92057 247.00 V1653 Pradhan, Tilachand 7/31/20 92058 100.00 Shoe Reimbursement V291 Prevost Parts 7/31/20 92059 108.24 V296 Rouse Tire Sales 7/31/20 92060 1,544.36 2 Tire Invoices V854 S2Technology 7/31/20 92061 36.25 V299 SB Collins, Inc. 7/31/20 92062 8,744.91 Fuel V301 Sovernet 7/31/20 92063 1,621.17 IT Invoices V1839 Spatial Networks, Inc 7/31/20 92064 360.00 V1668 Tambon, Nicholas 7/31/20 92065 44.98 V186 Tech Group, The 7/31/20 92066 862.50 V1678 Tera Consulting Inc. 7/31/20 92067 352.95 V273 Transit Holding, Inc. 7/31/20 92068 5,639.71 12 Part Invoices V1030 UniFirst Corporation 7/31/20 92069 213.37 V315 United Parcel Service 7/31/20 92070 11.91 V391 Verizon Wireless 7/31/20 92071 1,863.76 IT Invoice V1459 Vermont Information Consortium LLC 7/31/20 92072 222.00

14 V1683 VHV Company 7/31/20 92073 745.90 V336 W.B Mason Co., Inc. 7/31/20 92074 420.76 V338 Westaff 7/31/20 92075 735.20 V796 Yipes Auto Accessories 7/31/20 92076 378.40 V1182 Charissakis, John 7/31/20 EFT000000015360 50.00 V583 Griffith, Tom 7/31/20 EFT000000015361 100.00 Shoe Reimbursement V124 Kimball, Matt 7/31/20 EFT000000015362 313.37 Mileage Reimbursement V32 Laferriere, Richard 7/31/20 EFT000000015363 98.98 V35 McDonald, Pam 7/31/20 EFT000000015364 15.00 V38 Moore, Jon 7/31/20 EFT000000015365 509.95 DCAP Reimbursement V137 Plante, Karen 7/31/20 EFT000000015366 31.56 V141 Riley, Shawn 7/31/20 EFT000000015367 43.34 V39 Sweeney, Cecil 7/31/20 EFT000000015368 175.00 FSA Reimbursement V1626 Whiting, Jeremy 7/31/20 EFT000000015369 192.31 DCAP Reimbursement V1723 Abare, Ronald 7/31/20 EFT000000015370 430.10 Volunteer V1775 Bertram Marjorie 7/31/20 EFT000000015371 139.16 Volunteer V55 Boudreau, James 7/31/20 EFT000000015372 1,145.40 Volunteer V1150 Bruley SR, Mark 7/31/20 EFT000000015373 1,325.95 Volunteer V1291 Callan, Linda 7/31/20 EFT000000015374 120.75 Volunteer V1676 Croteau, William 7/31/20 EFT000000015375 917.70 Volunteer V1820 Franklin County Transportation 7/31/20 EFT000000015376 385.00 Volunteer V67 Jewett, Sheryl 7/31/20 EFT000000015377 78.20 V1420 Lawyer, Ronald 7/31/20 EFT000000015378 370.30 Volunteer V70 LeClair, Raymond 7/31/20 EFT000000015379 515.20 Volunteer V75 Martin, Ronald 7/31/20 EFT000000015380 526.70 Volunteer V83 Parah, Maurice 7/31/20 EFT000000015381 721.05 Volunteer V86 Pike, Gail 7/31/20 EFT000000015382 719.90 Volunteer V771 Sammons, Chandra 7/31/20 EFT000000015383 118.45 Volunteer V89 Sayers, Gail 7/31/20 EFT000000015384 1,209.80 Volunteer V1655 Sciria, Andrew 7/31/20 EFT000000015385 501.40 Volunteer V93 Timm, Marta 7/31/20 EFT000000015386 725.65 Volunteer V1725 Utton, Debra 7/31/20 EFT000000015387 215.05 Volunteer V1446 M T Wallets, LLC 7/31/20 EFT000000015388 2,900.00 Lease V1825 Ride Your Bike LLC 7/31/20 EFT000000015389 955.09 V1602 Peck Electric 7/31/20 92077 1,240.66 Bus Charging Station V1764 Monahan &Loughin 7/31/20 92078 16,200.00 Roof

Month: July 2020 Urban Data Data Notes

Miles Operated: 136,720 Revenue Vehicles Failure prevented a vehicle from completing or starting a scheduled Major Road Calls: 5 revenue trip Major Road Calls/100,000 Miles: 3.67 Vehicle physically able to continue in revenue service without creating a Minor Road Calls: 6 safety concern (i.e. fare box, HVAC)

Total Road Calls/100,000 Miles: 8.08 "C" PM is a major inspection consisting of a PM checklist, brake inspection, chassis grease and engine oil change, preformed every 6,000 "C" PM's Completed: 17 miles

"C" PM On-time % 100% Within 10% of the scheduled mileage per the FTA

Active Fleet Avg. Age 8.41 years Transit buses have a 12 year life expectancy Rural Data Notes

Miles Operated: 58,044 Revenue Vehicles Failure prevented a vehicle from completing or starting a scheduled Major Road Calls: 0 revenue trip Major Road Calls/100,000 Miles: 0 Vehicle physically able to continue in revenue service without creating a Minor Road Calls: 0 safety concern (i.e. fare box, HVAC) Total Road Calls/100,000 Miles: 0 "C" PM is a major inspection consisting of a PM checklist, brake inspection, chassis grease and engine oil change, preformed every 6,000 "C" PM's Completed: 15 miles

"C" PM On-time % 100% Within 10% of the scheduled mileage per the FTA

Cut-away Active Fleet Avg. Age 3.15 years Cut-away buses have a 5 year life expectancy

101 Queen City Park Rd, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 16

To: GMT Board of Commissioners From: Jamie Smith, Director of Marketing and Planning Date: August 11, 2020 Re: Marketing and Planning Update ______

• August Schedule: Staff has completed a new BMG, effective August 31st. There are some schedule changes, related to COVID-19, that may prove to be very positive. We have combined the Orange Line and the Silver Loop for schedule efficiency which will improve midday service Essex Center. The Essex Westford School District has again partnered with GMT to provide fare free service (paid by the school) for the upcoming school year.

• Microtransit RFP: Staff has wrapped up the RFP process, including scoring. The memo later in the board packet outlines the process fully. To summarize, we received 48 requests for the final RFP and ultimately 11 proposals.

• Seasonal Service: The Planning department had begun the process to plan seasonal service. To date, we have met with Sugarbush. There are several considerations to beginning seasonal service, many of which will depend on lodging capacity, resort capacity, on-board social distancing, and state-to-state travel restrictions.

An initial email was sent to Stowe Mountain Resort, and we will begin planning a service meeting with them as well.

101 Queen City Park Road, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 17 GMT TRANSIT APP STATISTICS

Monthly Active Users Downloads GO trips Alert Subscibers 6668 6328 6162 5934 5202 4770 4712 4437 4341 3698 3107 2752 2064 1934 1857 1765 1754 1565 1559 1480 1400 1305 1268 1154 1128 1077 967 955 899 742 672 657 644 532 399 287 280 243 200 189 149 137 58 54 53 51 45 43 35 34 29 24

SESSIONS 342,629 305,899 207,935 180,487 166,156 157,619 123,609 76,877 72,945 62,094 52,973 46,171 41,287

Definitions

Monthly Active Users: How many individual riders use Transit.

Downloads: How many times Transit is downloaded.

Sessions: How many times riders open Transit.

GO Trips: Number of riders who utilize the GO function within the App.

Alert Subscriptions: Number of new riders who have set alert notifications for a particular route.

Views: Times a line is displayed in the list of nearby options.

Clicks: Taps on a line

To: GMT Board of Commissioners

From: Trish Redalieu, Director of Human Resources

Date: August 18, 2020

RE: IT Support, Administrative Support, Training, and HR

GMT is partnering with Vermont Works for Women (VWW) to assist our organization in improving representation of women in the bus driver position. As part of this partnership, Jon Moore signed a letter of support for a federal grant VWW is pursuing, Women in Apprenticeships and Nontraditional Occupations (WANTO). The federal grant, funded through the USDOL, focuses on engaging, preparing, training, and providing wraparound supports for women to seek and retain employment in industries where women are traditionally underrepresented; it will also provide technical assistance and orientation for employers to better prepare workplaces to support and retain female employees.

Paydata staff has begun integration of a new function on the Paydata platform - ApplicantStack. ApplicantStack automates certain recruiting and onboarding processes. ApplicantStack will create efficient, consistent, automated flow of applicants through GMT electronically.

HR conducted a virtual meeting with GMT supervisors and management, to discuss GMT’s Social Media policy and the connection to other HR policies. While compliance with policies was discussed, GMT also reiterated its commitment to maintaining a safe and welcoming workplace for all employees. This occurred in advance of issuing a memo that included the policy, to all employees.

IT, Planning, and Maintenance have worked together to replace the bus tablets in FGI and Berlin. The tablets are over five years old and are being replaced with larger tablets that have greater functionality and will be key to the success of the passenger counting app project. Great cross-function team effort!

Matthew Young, HR Coordinator, has resigned his position effective August 13, 2020. Matthew has been instrumental in improving the efficiency of workflow in the HR department. While he will be missed, please wish him well in his new career endeavor.

101 Queen City Park Road, Burlington, VT 05401 | T: 802-864-2282 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 19 FY20 GMT Urban Ridership by Month Number of Service Days Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY21 YTD FY20 YTD FY19 YTD Saturday 3 5 4 5 4 4 5 4 4 4 5 4 3 4 4 Sunday 4 5 4 4 5 4 5 4 4 3 5 4 4 4 5 Weekday 23 21 21 22 20 22 20 20 23 22 20 22 23 22 21 School Days 0 0 0 0 Difference (FY20-FY19) Difference (FY20-FY18) # Route Name Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY21 YTD FY20 YTD riders % FY19 YTD riders % 1 & 7 RED LINE 30,669 30,669 53,632 -22,963 -42.82% 51,417 -20,748 -40.35%

2 & 6 BLUE LINE 32,848 32,848 56,798 -23,950 -42.17% 52,511 -19,663 -37.45%

10 ORANGE LINE 1,410 1,410 2,247 -837 -37.25% 1,435 -25 -1.74%

5 & 9 GREEN LINE 12,920 12,920 19,118 -6,198 -32.42% 17,939 -5,019 -27.98%

4 SILVER LOOP Combined with Orange Line 0 994 -994 -100.00% 1,544 -1,544 -100.00%

8 GOLD LOOP 1,965 1,965 3,470 -1,505 -43.37% 4,202 -2,237 -53.24%

11 & 12 PURPLE LINE 4,226 4,226 15,399 -11,173 -72.56% 22,062 -17,836 -80.84%

3 Lakeside Commuter 6 6 72 -66 -91.67% 283 -277 -97.88%

16 Hannaford's 62 62 200 -138 -69.00% 210 -148 -70.48%

19 Price Chopper #1 314 314 310 4 1.29% 157 157 100.00%

20 Price Chopper #2 144 144 256 -112 -43.75% 103 41 39.81%

21 School Trippers 0 0 0 #DIV/0! 37 -37 -100.00%

18 Sunday Service Discontinued after June 17, 2019. 0 0 0 #DIV/0! 735 -735 -100.00%

26 Other 0 2,700 -2,700 -100.00% 4,286 -4,286 -100.00%

56 Milton Commuter 769 769 1,534 -765 -49.87% 1,558 -789 -50.64%

76 Middlebury Link 159 159 967 -808 -83.56% 1,321 -1,162 -87.96%

86 Montpelier Link 1,277 1,277 9,054 -7,777 -85.90% 10,015 -8,738 -87.25%

96 St. Albans Link 285 285 1,408 -1,123 -79.76% 1,231 -946 -76.85%

46 116 Commuter 0 346 -346 -100.00% 353 -353 -100.00%

36 Jeffersonville Commuter 282 282 966 -684 -70.81% 580 -298 -51.38%

97 Barre LINK 0 419 -419 -100.00% 0 0 NA TOTAL 87,336 0 0 0 0 0 0 0 0 0 0 0 87,336 177,515 -90,179 -50.80% 171,979 -84,643 -49.22%

Legend Discontinued where No Service noted.

Suspended 20 FY21 GMT Rural Ridership by Month Number of Service Days FY21 YTD FY20 YTD FY19 YTD Saturday 3 5 4 5 4 4 5 4 4 4 5 4 3 4 4 Sunday 4 5 4 4 5 4 5 4 4 3 5 4 4 4 5 Weekday 23 21 21 22 20 22 20 20 23 22 20 22 23 22 21 School Days 0 0 0 0 Difference (FY21 - FY20) Difference (FY21 - FY19) # Route Name July Aug Sept Oct Nov Dec Jan Feb March April May June FY20 YTD FY20 YTD Riders % FY19 YTD Riders % 80 City Route Mid-Day 1,585 1,585 2,237 (652) -29.1% 2,013 (428) -21.3% 81 Barre Hospital Hill 1,993 1,993 3,044 (1,051) -34.5% 2,824 (831) -29.4% 82 Montpelier Hospital Hill 1,188 1,188 2,307 (1,119) -48.5% 2,084 (896) -43.0% 83 Waterbury Commuter 173 173 877 (704) -80.3% 830 (657) -79.2% 84 US 2 Commuter 84 Transferred to Rural Community Transportation on Monday, July 6, 2020. 84 689 (605) -87.8% 595 (511) -85.9% 85 Hannaford Shopping Special 124 124 119 5 4.2% 193 (69) -35.8% 87 Northfield Shuttle 17 17 42 (25) -59.5% 48 (31) -64.6% 88 Capital Shuttle 0 0 0 0 0 0 0 0 0 0 #DIV/0! 532 (532) 0.0% 89 City Commuter 1,885 1,885 3,472 (1,587) -45.7% 3,170 (1,285) -40.5% 90 Plainfield Shuttle 0 28 (28) -100.0% 44 (44) -100.0% 91 Hospital Hill Demand Response Discontinued in FY19. 0 0 0 0.0% 95 (95) -100.0% 92 Montpelier Circulator 445 445 1,238 (793) -64.1% 1,061 (616) -58.1% 93 Northfield Commuter 256 256 540 (284) -52.6% 613 (357) -58.2% 100 Route 100 Commuter 14 Transferred to Rural Community Transportation on Monday, July 6, 2020. 14 460 (446) -97.0% 586 (572) -97.6% 108 Mountain Road Shuttle 0 0 0 0 0 0 0 0 0 #DIV/0! 0 0 102 Morrisville Loop 15 15 279 (264) -94.6% 359 (344) -95.8% Transferred to Rural Community Transportation on Monday, July 6, 2020. 103 Morrisville Shopping Shuttle 25 25 215 (190) -88.4% 257 (232) -90.3% 109 Tuesday Shopping Shuttle (FGI) 23 23 90 (67) -74.4% 73 (50) -68.5% 110 St.Albans DT Shuttle 1,487 1,487 2,222 (735) -33.1% 1,940 (453) -23.4% 115 Alburg-Georgia Commuter 402 402 529 (127) -24.0% 592 (190) -32.1% 116 Richford-St.Albans Commuter 137 137 683 (546) -79.9% 574 (437) -76.1% 120 Valley Floor 0 0 0 0 0 0 0 0 0 0 0 121 Valley Evening Service 0 0 0 0 0 0 0 0 0 0 0 122 Mount Ellen 0 0 0 0 0 0 0 0 0 0 0 124 Mountain Condos 0 0 0 0 0 0 0 0 0 0 0 125 Access Road 0 0 0 0 0 0 0 0 0 0 0 99 Special Services 0 0 0 0 0 0 0 1,834 (1,834) -100.0% 1,472 (1,472) -100.0% SUBTOTAL 9,853 0 0 0 0 0 0 0 0 0 0 0 9,853 20,905 (11,052) -52.9% 19,955 (10,102) -50.6%

Route Name July Aug Sept Oct Nov Dec Jan Feb March April May June FY20 YTD Difference (FY21 - FY20) Difference (FY21 - FY19) Capital District 7,804 0 0 0 0 0 0 0 0 0 0 0 7,804 15,547 (7,743) -49.8% 15,304 (7,500) -49.0% Franklin/Grand Isle 2,049 0 0 0 0 0 0 0 0 0 0 0 2,049 3,524 (1,475) -41.9% 3,179 (1,130) -35.5% Seasonal Service 0 0 0 0 0 0 0 0 0 0 0 0 0 1,834 (1,834) -100.0% 1,472 (1,472) -100.0% 21

To: Board of Commissioners From: Jon Moore, General Manager Date: August 18, 2020 RE: General Manager Report ______COVID-19 Response: GMT continues to have good inventory of PPE (face masks, face shields, gloves, hand sanitizer, etc.) with a goal of maintaining a three month supply on hand. Staff is tracking the number of times, the routes and the times of day that buses are reaching their COVID based passenger limits that are currently capped at 18 passengers on a 40’ bus to allow for social distancing. The current, and the upcoming (effective 8/31) Burlington bids have two Standby buses available from 6am until 6pm to provide backup capacity as needed. To date this has worked well but we will be keeping a close eye on ridership as UVM and Champlain College resume in-person fall semesters. We have added similar Standby buses in Washington County that provide backup capacity to the fixed routes as well as provide deviation service to avoid the fixed route buses from doing so. Diversity & Inclusion Committee: Commissioner Polyte has formally been appointed the Committee Chair by Board Chair Waninger. The first committee meeting was held on July 28th, please see below for a summary of the meeting from Commissioner Polyte: “We met for the first time on July 28th and it was very productive. We started to outline some of the many ways we see discrimination and/or biases impact GMT and our community. We worked on a mission statement and a draft will be created to be worked on at our August meeting. We agreed to bring on two more GMT employees, one from a rural route and one from the Nepali/Bhutanese community. We didn't talk about this, but it would be great if one of those two were also female or female identifying. We also made a list of community partners we work closely with and started to discuss how to align our work. And we talked about how we would engage the public in this process.” Time-off Policy Update: Staff presented a draft of an updated Time-off Policy to help slow the growth of the existing cash liability of unused CTO time and to promote usage of paid time-off benefits. Proposed updates include moving to two categories of paid time-off; vacation and sick time, and reducing the amount of hours that employees can cash out on an annual basis and when leaving GMT employment. The current proposal would maintain any existing CTO balances as of the effective date of the policy update. Additional presentations of the draft policy will be provided to the Operations and Finance Committees at the September and (if necessary) October meetings. Once fully vetted by the Committees the updated draft policy will be presented to the full

Board at the November and (if necessary) December meetings. Assuming approval by the December Board meeting administrative staff will be notified of the updated policy details in January for a July 1, 2021 implementation. The Time-off policy for union staff will be pending negotiations for the three CBA’s that expire on June 30, 2021. Transit Strategic Plan (TSP): Staff has presented a TSP outline to the Strategy Committee to replace the outdated Transit Development Plan (TDP’s) as well as to function as a Board’s policy document and management’s implementation guidance document. The TSP will include a ten-year planning horizon and will also be a comprehensive document including all of GMT’s Planning and Operations reports such as the Transit Asset Management (TAM) Plan, Public Transit Agency Safety (PTASP) Plan, Five Year Capital Plan etc. In addition, the Strategy Committee will be assisting staff in drafting a Vision Statement and Organizational Values that will that will guide the development of the TSP and the Strategic Goals contained within it. The Strategy Committee has identified the following six Strategic Goals: 1. Service Excellence 2. Financial Stewardship and Cost-Effective Operations 3. Public Engagement and Improved Regional Quality of Life 4. Fairness & Inclusion 5. Environmental Sustainability 6. High Performing Workforce The Strategic Goals will be supported by multiple Strategies, measured by Key Performance Indicators (KPI’s) and include specific actionable tactics with the responsible GMT staff for the implementation of the action items and the tracking of performance outcomes. Social Media Policy: All GMT Managers and Supervisors will be provided an overview presentation of the GMT Social Media Policy on August 12. This is in advance of all GMT employees receiving the Social Media Policy to remind them of the details of the policy. The presentation on August 12 will allow Managers and Supervisors to properly respond to any employee questions. The GMT Social Media Policy is attached to this GM Report.

Street Outreach Team: GMT is excited to be partnering with the Howard Center Street Outreach Team who will be providing support to our passengers and Supervisors who deal directly with the public. Per their website “The Street Outreach team works with individuals in the downtown Burlington Business District who have mental health, substance use, homelessness, and unmet social service needs. The team helps to coordinate services for those individuals, and the primary goal is to increase

access to services for all individuals. A secondary goal is to address concerning behaviors that require immediate intervention but do not rise to the level of an emergency response.

The Team works closely with service providers, police, and merchants to address behaviors that may impact the downtown area, stigmatize vulnerable populations, or put them at risk of losing access to resources or incurring criminal charges.” GMT will also have access to the Howard Center’s Community Outreach team that provides similar services in many of the Chittenden County municipalities outside of Burlington in GMT’s service area.

Proterra Buses & Chargers: Our Proterra (electric bus) Field Service Tech was on- site the week of August 3, and as of August 7, both e-buses were back in service. We will be assigning the buses as much as possible to maximize the mileage on the e- buses per the incentive financing arrangement with the Burlington Electric Department. We are still working with Proterra for them to meet the contractual requirement to provide programmable charging capabilities to avoid any unauthorized e-bus charging costs during “on-peak” periods. They have committed to implementing a third party software solution by no later than September 30 until their charging management software is available to customers. To date they have reimbursed GMT for one “on- peak” charge in June that would have been avoided with programmable charging capabilities. GMT is awaiting confirmation from Proterra that they will provide reimbursement for a second “on-peak” charge from July that would have also been avoided with programmable charging. September Committee Meetings: Due to how the calendar plays out for September the normal meeting day (second Monday of the month) for the Strategy, Operations & Leadership Committees is the day before the September Board Meeting. Since the Monday prior is Labor Day these Committees will meet on Tuesday September 8 at their normal times. A calendar invite has been emailed for the change in date.

24 EE. Social Media Social Media can be an exciting way for employees to share life and opinions with family, friend and co- workers. The use of social media can also present risks and carries with it certain responsibilities. GMT has established guidelines to assist employees in making responsible decisions about use of social media. For purposes of this policy, social media includes all means of communication or posting of information or content of any sort on the Internet, networking or affinity site, web bulletin board or chat room, whether or not they are associated or affiliated with GMT. Electronic communication is a rapidly expanding and ever-changing, and for purposes of this policy, the definition may change as social media changes. Three basic tenets apply to online activities:

1. A GMT employee is solely responsible for what he/she posts online. 2. Employees should always consider the risks and rewards involved before creating online content. 3. Conduct that adversely affects customers, vendors, passengers, or other members of the public, may result in disciplinary action up to and including termination.

All GMT employees should read and understand this policy as well as GMT’s General and Sexual Harassment, Respectful Workplace, and Email and Internet policies.

Postings must be consistent with these policies. Inappropriate postings that include discriminatory remarks, harassment, and threats of violence, or similar inappropriate or unlawful conduct will not be tolerated and may be subject to disciplinary action, up to and including termination.

Work related complaints are best resolved by speaking directly with staff members involved as opposed to posting complaints on social media outlets. Nevertheless, if a GMT employee decides to post complaints or criticism, he/she should avoid using statements, photographs, and video or audio that reasonably could be viewed as malicious, obscene, threatening or intimidating, or that disparage customers and passengers, members of the public, vendors, or that might constitute harassment or bullying. Examples of such conduct might include offensive posts meant to intentionally harm someone’s reputation or posts that could contribute to a hostile work environment on the basis of race, sex, disability, religion or any other status protected by law or company policy.

GMT employees should ensure their posts are honest and accurate when posting news or information and must not post rumors about GMT, its employees, customers, passengers, vendors, contractors, or community members, or people who work on behalf of GMT, that are known to be false. GMT employees may express personal opinions, but should not represent oneself as a spokesperson for GMT. GMT has designated spokespersons. Links to GMT’s websites should not be created without an employee identifying his/herself as a GMT employee. If an employee references GMT in any way on a social media site, the employee should disclose his/her employment relationship with GMT, and include a disclaimer that states that the views or opinions offered are his/her own and do not reflect the views or opinions of GMT. GMT employees should refrain from using social media while working unless it is work-related and authorized by GMT management. GMT, in its discretion, may view and monitor an employee's publicly available social media sites or review employees’ use of social media sites accessed through GMT-provided hardware or systems without consent or previous approval. An employee should have no expectation of privacy in such social media. An employee who is responsible for a social media posting that fails to comply with the guidelines set forth in this policy may be subject to discipline or termination of employment.

25 GMT prohibits taking negative action against any employee who has reported a possible violation of this policy or who cooperates in an investigation. An employee who retaliates against other employee(s) will be subject to disciplinary action, up to and including termination. Please refer to GMT’s “Contact with the Media” (Section II (L) of this handbook) policy before speaking to the media.

Nothing in this policy is designed to interfere with, restrain, or prevent employees’ communications regarding wage, hours, or other terms or conditions of employment. GMT employees have the right to engage in and refrain from such activities.

General and Sexual Harassment Policy

Employees are prohibited at all times from engaging in the unlawful harassment of any employee, co-worker or member of the general public. For purposes of this policy, “harassment” is defined as statements or conduct of a verbal or physical nature which create an unreasonably abusive or offensive work-related environment for an employee, which adversely affects a reasonable employee's ability to do his or her job, and which are based on or because of that employee’s legally protected characteristic. 1. General Harassment It is the policy of GMT that harassment on the basis of race, color, national origin, age, gender, sexual orientation, marital status, military/veteran status, disability, genetic information, religion, ancestry, place of birth, HIV-positive status, gender identity or expression, credit history, or any other protected characteristic recognized and defined by applicable law is in violation of the company’s personnel policies. Prohibited harassment could include but is not limited to comments, slurs, jokes, innuendoes, cartoons, electronic mail messages and/or attachments, pranks, text messages, postings on social media sites, and physical harassment which are inappropriate, derogatory, and could result in an intimidating, hostile or offensive work environment. 2. Sexual Harassment GMT does not permit sexual harassment in the workplace, believing that every employee, regardless of gender, has a personal right to an environment free from sexual harassment. Prohibited sexual harassment includes but is not limited to comments, slurs, jokes, innuendoes, cartoons, electronic mail messages and/or attachments, pranks, text messages, postings on social media, unwelcome sexual advances, requests for sexual favors, and other unwelcome and inappropriate verbal or physical conduct of a sexual nature, which would result in an intimidating, hostile, or offensive working environment. Unlawful sexual harassment may occur regardless of the genders of the employees involved. Harassment by an employee that occurs off-duty and off-premises which falls within the above definitions and which affects the work environment as described above may also constitute harassment prohibited by this policy. Employees have the right to be free from such harassment on the job, either from co-workers, supervisors, managers, or the public (to the extent that GMT can control the conduct of the public). According to the Equal Employment Opportunity Commission (EEOC), sexual harassment is a violation of Title VII of the Civil Rights Act that defines sexual harassment as a form of sex discrimination to include: i. Submission to such conduct is made either explicitly or implicitly a term or condition of employment;

ii. Submission to or rejection of such conduct by any individual is used as the basis for tangible employment actions affecting such an individual; and/or

iii. Such conduct has the purpose or effect of interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working environment.

3. Complaint Procedure Any employee who believes s/he is being harassed by a co-worker, customer, vendor, contractor, visitor, supervisor or manager is encouraged, but not required, to first tell the alleged harasser to stop by specifically addressing the behavior involved. If the employee is uncomfortable or unable to take this step, s/he is strongly encouraged to immediately notify any of the following personnel: his/her immediate supervisor, Human Resources, or the General Manager. Supervisors who receive a complaint of harassment, or suspect harassment, must immediately report this to the Human Resources Director or the General Manager, whichever is most appropriate given the situation for investigation. It is the primary responsibility of the person who feels harassed to bring these concerns to GMT’s attention. However, co-workers are also encouraged to report incidents or patterns of prohibited harassment to appropriate personnel.

Contact Information: Trish Redalieu, Human Resources Director (802) 540-2512 Mark A. Sousa, General Manager (802) 540-0089 Mailing Address: 15 Industrial Parkway, Burlington, VT 05401 An employee may also contact the following:

i. John F. Kennedy Federal Building 475 Government Center Boston, MA 02203 (800) 669-4000 (voice) (800) 669-6820 (TDD) website: www.eeoc.gov.

ii. Vermont Attorney General 109 State Street Montpelier VT 05602 (802) 828-3171. Individuals with hearing impairments can use the Attorney General’s TTY number (802) 828-3665, website: www.atg.state.vt.us.

iii. Vermont’s Human Rights Commission 135 State Street Montpelier VT 05602 toll-free (800) 416-2010 (voice and TDD), website: www.hrc.vermont.gov.

27 All complaints, notification, or investigation of a harassment claim will be kept confidential to the extent possible, consistent with GMT’s obligation to address such complaints. Disclosure will only be made on a need-to-know basis or as reasonably necessary to carry out the investigation. All employees are expected to cooperate fully with any investigation. Failure to fully cooperate as required may result in discipline or termination of employment.

4. Investigation of Complaints

Investigations of general or sexual harassment will be conducted by the Human Resources Director or his/her designees. Depending upon the nature of the complaint, the GMT Board of Commissioners may approve the retention of a third party for purposes of conducting an investigation. The investigation will be conducted promptly. The investigation, wherever possible, should include interviews with the parties directly involved, and when necessary, should include interviews with employees who may have observed the alleged harassment or who may be the subject of the same behavior the complainant has reported. The results of the investigation will be relayed to the complainant and the alleged harasser. If a determination is made that harassment has occurred, an appropriate remedy will be promptly applied.

5. Disciplinary Action In the event that a determination is made that harassment has occurred, an appropriate sanction will be established and applied promptly depending on the severity of the offense. Any instance of repeated or continuous harassment, threatened or actual physical advances, or abuse, shall be grounds for immediate dismissal. Any of the above disciplinary actions will be recorded in the employee’s personnel file. The investigating supervisor or General Manager shall conduct a follow-up investigation to determine whether sanctions were appropriate and to ensure that the harassment has stopped within a reasonable amount of time. 6. Prohibition on Retaliation No employee will be retaliated against in any way for making a claim of harassment in good faith. It is unlawful to retaliate against an employee for filing a complaint of harassment or sexual harassment or for cooperating in a related investigation. Complaints of retaliation will be taken seriously and investigated as provided in this policy.

U. Respectful Workplace

GMT strives to maintain a workplace that fosters mutual respect and promotes harmonious, productive working relationships. GMT believes in surpassing what is required by law and expects employees to treat others with the respect that is due to every individual whether it is a co-worker, supervisor, manager, customer, vendor, or visitor to our premises. GMT prohibits any behavior that is discourteous or demeaning to other employees. Disrespectful behavior may include, but not be limited to, the following: • Jokes that demean another individual or group of individuals • Name calling or nicknames that may be offensive • Taking credit for another individual's work or ideas • Sabotaging an employee’s ability to perform his/her job • Offensive verbal, visual, or physical conduct • Threatening another individual

28 • Invading another's privacy • Knowingly blaming other individuals for a mistake they did not make • Purposely invading another's personal space • Gossiping about another individual • Any type of "bullying" behavior

It is GMT’s goal to resolve these issues at the lowest possible supervisory level. If an employee feels s/he has been subjected to any form of disrespectful behavior, the employee is strongly encouraged to ask the person to stop by specifically addressing the behavior involved. However, employees are not required to approach the person. If the employee does not want to or cannot take this step, s/he is strongly encouraged to immediately notify any of the following personnel: his/her immediate supervisor, the Human Resources Director, or the General Manager. Supervisors who receive a complaint of disrespectful conduct, must immediately report this to the Human Resources Director, or the General Manager, whichever is most appropriate given the situation, for investigation. Employees are strongly encouraged to notify a member of management regarding any disrespectful conduct that they witness. GMT will conduct its investigation in as confidential a manner as possible. Investigations will be conducted by the Human Resources Director or his/her designees. The investigation will be conducted promptly. The investigation, when possible, should include interviews with the parties directly involved, and when necessary, should include interviews with employees who may have observed the alleged disrespectful conduct or who may be the subject of the same behavior the complainant has reported. The results of the investigation will be relayed to the complainant and the alleged disrespectful employee. In the event that a determination is made that disrespectful conduct has occurred, an appropriate sanction will be established and applied promptly depending on the severity of the offense. Any instance of repeated or continuous disrespectful conduct shall be grounds for immediate dismissal. Any of the above disciplinary actions will be recorded in the employee’s personnel file. The investigating supervisor or General Manager shall conduct a follow- up investigation to determine whether sanctions were appropriate and to ensure that the conduct has stopped within a reasonable amount of time.

Computer, E-mail and Internet Use Policy

The computers and associated software and hardware at GMT’s locations and on its portable laptop computer(s) are the property of GMT. As such, any information that resides on these systems or is transmitted through these systems is also the property of GMT. Employees should not assume any sense of privacy when using these computers, especially for e-mail and internet purposes. GMT management reserves the right to monitor any GMT computer activity at any time without prior notification and retrieve and read any data composed, sent and/or received through its online connections and stored in GMT’s computers. E-mail and internet access are useful tools for administrative staff in communicating within and outside of the organization. Please be respectful of the confidentiality issues this raises. Generally, e-mails from GMT employees should not be forwarded to recipients outside of GMT administrative staff without express permission of the sender. Also, GMT employees must recognize that they represent GMT whenever they send external e-mail messages. Despite the casual feel of e-mail, messages should be viewed as official GMT documents. All e-mail sent and received by GMT accounts are the property of GMT, regardless of content. Third parties can sue GMT if any

29 employee uses e-mail to send copyrighted documents, to libel another company or to violate anti- spam laws. In general, GMT administrative staff should never include anything in an e-mail that they wouldn’t want any GMT administrative employee or member of the public to read. In regard to Internet usage, data accessed or received via the Internet must not contain content that could be considered discriminatory, offensive, obscene, threatening, harassing, intimidating or disruptive to any employee or other person. Examples of unacceptable content may include but are not limited to: sexual comments or images, racial slurs, gender specific comments or any other comments or images that could reasonably offend someone on the basis of his or her age, color, disability, ethnicity, HIV-positive status, national origin, place of birth, race, religion, sex, sexual orientation, gender identity or any other characteristic as protected by GMT's harassment policy and/or applicable law. Abuse of Internet access, as provided by law or GMT policies, may result in disciplinary action up to and including termination of employment. Employees may be held personally liable for any violations of this policy. The following behaviors are examples of actions and activities that are prohibited: • Downloading software or executable files from the Internet without prior written approval from the Information Technology Department (IT will ensure that all downloaded files are scanned for viruses).

• Sending or posting discriminatory, harassing or threatening messages or images.

• Stealing, using or disclosing someone else's code or password without authorization.

• Using GMT’s time and resources for personal gain.

• Sending or posting confidential (non-public) and/or sensitive proprietary information on Internet web sites, chat rooms, bulletin boards, newsgroups or other media

• Participating in downloading, viewing or exchanging of pornographic, obscene materials, or sexually explicit images.

• Sending or posting messages that defame or slander other individuals.

Sending or posting chain letters, solicitations or advertisements not related to the business of GMT.

• Using the Internet for political causes or activities, religious activities or any sort of gambling.

• Sending anonymous E-mail messages.

• Engaging in illegal activities.

• Using the Internet or E-mail system in a manner inconsistent with GMT policies.

• Engaging in activities that violate copyright laws.

Contact with the Media To ensure accuracy regarding GMT and its actions, the General Manager and his/her designee(s) will serve as the only authorized media spokesperson for the organization. No other employee may grant an interview and speak on behalf of GMT concerning GMT business to any form of media without permission from the General Manager.

31 To: Finance Committee

From: Nick Foss, Director of Finance Kim Wall, Grants Manager Debbie Coppola, Senior Accountant Matt Kimball, Capital Projects Manager

Date: August 10, 2020

RE: Finance/Grants/Capital Projects

A request was made at the July Board of Commissioner’s meeting for the Finance Department to provide an analysis on the financial implications of Hazard Pay for GMT employees. Due to the current list of time-sensitive items that the Finance Committee will be reviewing over the coming months, such as the FY21 Budget Adjustments, FY22 Budget, and policy reviews, I decided, like the CTO analysis, to use part of my Finance Report this month to cover this request.

The first question that comes to my mind is how much this benefit has cost the company year-to-date. Exhibit 1 answers this question, and please take note that this chart is cumulative. In addition, I wanted to point out the May 15th pay period, which included a significant amount of retroactive hazard pay, which is noted on the chart itself. As the chart provides, we have spent roughly $312K on hazard pay since the July 24th pay period.

Now the above chart only reflects GMT as a whole, so let’s break the cumulative results down departmentally and by system. As is shown in Exhibit 2 - 3, and to no surprise, the overall costs are driven by the drivers departments, no pun intended,

32 and then to a lesser degree by the mechanic and maintenance departments. Therefore, out of the $311,870 of hazard pay paid out as a whole, the split is roughly 72.2% urban and 27.8% rural.

Exhibit 2

Total Urban = $225.3K

Exhibit 3

Total Rural = $86.6K

33 The next item I’d like to discuss is the “true cost” of hazard pay. Hazard pay on paper may state only a $3/hr. price tag, but it is important to understand that there are other costs elevated as a result of the temporary wage increase. Items such as payroll taxes (roughly 7.65% of wages), which when calculated result in a roughly $24K increase in costs year to date (YTD); and retirement benefits which have historically come in at a rate of 4.4% of wages for the urban system and 2.5% on the rural side – this adds up to over $12K of incremental costs YTD. Futhermore, GMT pays both overtime and double-time, which in FY20 resulted in a blended overtime/double-time rate of over 30% on the urban side and 11% on the rural side. Luckily overtime rates have dropped dramatically since the COVID-19 crisis (10.8%/5.6% overtime rate for urban and rural respectively in July), but if/when service rebounds, and if we maintain the same labor profile as before, the cost of providing hazard pay would increase significantly. Please note Exhibit 4 below only reflects the average cost taking into account overtime and double time and does not include the additional costs from payroll taxes and retirement benefits previously referenced.

Exhibit 4

Retro Pay

Finally, as we enter FY21, I thought it would be helpful to have an understanding of what providing this benefit could cost the Agency. Exhibit 5 reflects the average cost per pay period, which can be used to forecast as long as our labor demand and overtime rates stay within the ranges recently experienced. Exhibit 6-7 provide a

34 forecast of what the benefit could cost throughout the fiscal year, again assuming our past history is a good proxy for future results.

Exhibit 5

As of 7/24/2020

This benefit, as shown below, would result in increased wage expenses of over $1.07M for GMT as a whole if ended on June 30, 2021. Exhibits 6-7 reflect the costs from inception of the benefit, so looking at only FY21 the cost is roughly $586.5K (Urban) and $236.5K (Rural)

Chart is cumulative

35 Chart is cumulative

Financial Summary

Attached are the May financials for your review along with the preliminary June expenses. As we review the expenses for June 30, 2020, we use a benchmark to determine how well we are following our budget. We calculate this benchmark as the percentage of the budget that would be expected to be earned/spent if all revenues and expenses were spent/earned equally over twelve months. Therefore we would expect to see budgets at 92% for May and 100% for June.

The May financials currently show a total surplus of $692.9K, with a roughly $665.3K surplus on the Rural side and 27.6K on the Urban side. Please note that the large surplus on the Rural side of the business is partially to do with five factors: (1) the methodology and timing of how we recognize grant revenues compared to the timing of operating revenues; (2) the lower general and administrative expenses that we’ve witnessed over the past year – this has led to a lower amount of overhead costs being shifted to the Rural side of the business from the Urban side; (3) a more conservative budgeting approach; (4) the COVID-19 crisis which has added variability to both our top line (revenue) through decreases in fares, as well as bottom line (expenses) through a reduction in service; (5) the financial results of GMT’s Medicaid NEMT program.

36 Please find the following explanations for specific areas of interest:

Revenues were reviewed based on the activity through May 30th……

 Federal Rural operating grant finished at 130% but is overstated currently. After discussion with VTRANS, GMT received additional 5311 CARES funds to the tune of an increase of roughly $254K. As a result this budget variance is overstated and will be for the remainder of the year.

 Advertising revenue came in above benchmark for both systems. This year’s advertising revenue estimates were adjusted to more realistic budget figures. Staff is happy to see this area trending higher and is very excited about all the new initiatives the Marketing Department has come up with to bring in new revenues.

 Fares came in below benchmark and will continue to do so for the remainder of the fiscal year as we have been fare-free since the start of the COVID-19 crises, or close thereafter. We collect roughly $194K/month on the Urban side and $10.8K/month on the Rural side. This will now be offset by the additional CARES funds that are be providing directly by the FTA (Urban), and from VTRANS (Rural).

Expenses were reviewed based on the activity through June 30th…………

 Unemployment came in over budget on both systems. This is hard to predict for budgeting purposes because we are self-insured and only pay when we have claims. This is clearly the result of our restructuring from the COVID19 crisis.

 Pension Plan Expenses came in over benchmark on both sides, which is likely the result of hazard pay pushing wages over budget. This line item is budgeted based off historical participation information, so any variance from the budget figure will either be from increased participation, or a deviation from what we budgeted in wages. In the end, we want all employees to save and plan for a successful retirement, so a deviation based off increased participation is a good thing. The company retirement plan is an area that I plan to focus on in FY21.

 Other Employee Benefits is currently over the benchmark. During the budgeting process additional life insurance benefits provided to employees was not included in the budget. Going forward these expenses will be captured.

 Legal fees came in over budget due to unforeseen circumstances.

37  Travel and Meetings- the Rural side came in over budget at 159%. This was strictly made up of mileage.

 Audit Fees are over benchmark due to the timing of invoices. In short, there was a FY19 invoice not captured in the correct fiscal year, which pushed it into FY20. The Finance Department will do a better job in FY20 of ensuring we accrue invoices that come towards the end of a fiscal year.

 Background Checks are over the benchmark on the Rural side due to the demand resulting from seasonal service.

 Consulting Fees are over budget due to costs related to the GM search.

Vehicle/Building Maintenance – The condition of our fleet, especially on the Urban side continues to punish the operating budget with high maintenance costs. As we move forward the objective of the Finance Department will be to present budgets that are not only conservative in practice, but do not sacrifice capital investment as a means to float the company’s operations. Overall, we are over where we would like to be on the Urban side in aggregate, but remain under benchmark on the Rural side.

 Parts Expense for the Urban system is higher than we would have hoped. This is certainly an item that will have to be adjusted up in FY21. However, due to a conservative approach on several other maintenance line items, such as the fuel budget, we are able to absorb some of the overage.

 Tires expense for the Urban system is over budget, but much of this is timing and the unpredictable nature of this line item. The Finance Department will be working with maintenance to try and better predict this, and many other maintenance line items in future fiscal years.

 Misc. Maintenance Expenses and Fees is above benchmark on the Rural side coming in at 100.7%. This is the result of a large amount of vehicle registrations this year. Going forward, the Finance Department will do a better job at matching the forecast for vehicle registration expenses with upcoming vehicle purchases.

The following is an update of the ongoing capital projects staff continue to work on:

 Passenger Shelters: o Working with Enseicom to schedule the installation of a glass shelter at the Larkin Terrace property, the conversion of a shelter to covered bike storage on Cherry Street. Since Enseicom is based in Montreal, we anticipate that COVID may impact their timeline for performing the work. Replacing a damaged shelter on Kennedy Drive with a new unit

38 from storage. Preparing permit application for a shelter on Route 7 in Milton. Continuing to work with Planning to identify bus stops to prioritize the installation of shelters and benches over the summer.  Electric Bus Buy/Charging Station Installation: o Continuing to work with Proterra to ensure that all contract requirements are met with respect to the programmability of the charging stations and that all maintenance equipment is being provided.  Montpelier Transit Center: o GMT staff and the City of Montpelier are nearing completion of the Operating Agreement for GMT’s operation of the Transit Center. o Scheduling staff training with Norris for operation and troubleshooting of the security system. Integration of the front entrance ADA door opener with the system is still on hold until the City’s contractor can complete the installation of ADA opener paddles. Have not received an update on when this will be completed.  15 Industrial Pkwy Roof Replacement: o The final inspection has been completed and the roof warranty is now executed. Working with Monahan to complete all contract documentation so that final payment can be issued. Scheduling a kick-off meeting with Monahan and Encore to prepare for the solar project.  Electric Small Bus Procurement o Coordinating with VTrans, VEIC, and other VT Transit Agencies on the development of the electric small bus RFP. Progress has slowed on this during the COVID-19 pandemic. o GMT and Green Mountain Power have executed an MOU in support of the electric small bus project.  DTC Air Conditioning Improvements o Exhaust fan and temperature control have been installed in the mechanical room and data room and are in good working order. There seems to be some balancing issues with the added airflow into the existing HVAC system, so staff is working with the Engineer to address this. There are adjustments that can be made to the existing system to handle the added air volume from the fan. o Designs have been finalized to add an air conditioning head unit to the ticket booth. Preparing a bid package so that this can be released to Contractors to obtain quotes.  GMTA Facility Renovation: o Keeping tabs on status of sewer discussions with neighboring properties and local municipalities. No recent updates. o Issued a Request for Proposals to hire a consultant to lead a site alternatives analysis to evaluate other locations in Washington County. The goal is to have an award made in September.

39 Green Mountain Transit Authority Budget v. Actual Report For the Eleven Months Ending Sunday, May 31, 2020

Urban Rural Combined Urban Rural Combined Urban Rural Combined Urban Rural Current Fiscal Year To Date FY20 ADJ. BUDGET (Approved Dec 2018) Budget Variance PYTD 2019 REVENUES FEDERAL, STATE AND LOCAL REVENUE Municpal Member Assessments 2,204,916.53 $2,204,916.53 2,400,146.00 $2,400,146.00 91.87% 0.00% 91.87% 2,109,222.61 Municipal Paratransit Assessments 621,987.88 621,987.88 683,749.00 683,749.00 90.97% 0.00% 90.97% 584,619.75 Local Operating Assistance 86,530.07 413,761.27 500,291.34 94,396.00 430,360.00 524,756.00 91.67% 96.14% 95.34% 85,605.99 405,720.56 Federal Urban Formula Grant 3,386,294.51 3,386,294.51 2,635,398.00 2,635,398.00 128.49% 0.00% 128.49% 2,989,256.00 Federal Rural Operating Grant 1,576,771.67 1,576,771.67 1,214,000.00 1,214,000.00 0.00% 129.88% 129.88% 1,168,989.30 State Regular Subsidy Operating Grant 1,817,009.50 560,479.83 2,377,489.33 2,317,192.00 1,045,000.00 3,362,192.00 78.41% 53.63% 70.71% 2,060,471.00 981,330.38 E&D Grants and Local Match 1,071,846.93 1,071,846.93 1,318,807.00 1,318,807.00 0.00% 81.27% 81.27% 1,118,115.69 Other State Grants 84,975.42 74,285.83 159,261.25 107,061.00 77,600.00 184,661.00 79.37% 95.73% 86.25% 86,216.04 42,495.57 Other Federal Grants 3,082,315.28 937,408.54 4,019,723.82 3,426,846.00 1,103,880.00 4,530,726.00 89.95% 84.92% 88.72% 2,977,753.02 858,306.86 Fund Balance Reserves 0.00% 0.00% 0.00% Capital Reserve Revenue 0.00% 0.00% 0.00% Total Federal, State and Local Revenues 11,284,029.19 4,634,554.07 15,918,583.26 11,664,788.00 5,189,647.00 16,854,435.00 96.74% 89.30% 94.45% 10,893,144.41 4,574,958.36

OPERATING REVENUE Passenger Revenue 1,691,080.15 95,655.37 1,786,735.52 2,332,641.00 126,700.00 2,459,341.00 72.50% 75.50% 72.65% 2,014,162.08 122,254.79 Paratransit Passenger Fares 75,976.25 75,976.25 102,102.00 102,102.00 74.41% 0.00% 74.41% 92,105.00 Advertising Revenue 152,472.58 34,990.00 187,462.58 150,000.00 25,000.00 175,000.00 101.65% 139.96% 107.12% 142,645.51 27,100.00 Interest Earnings 665.93 15,767.71 16,433.64 700.00 9,000.00 9,700.00 95.13% 175.20% 169.42% 673.22 18,409.18 Miscellaneous Revenue 30,466.10 78.04 30,544.14 31,595.00 31,595.00 96.43% 0.00% 96.67% 6,601.76 116.03 Sales Of Equipment 3,947.00 3,707.00 7,654.00 4,097.00 6,507.00 10,604.00 96.34% 56.97% 72.18% 504.99 Medicaid Purchase Of Svc 1,921,360.95 1,921,360.95 2,156,960.00 2,156,960.00 0.00% 89.08% 89.08% 1,969,218.81 Purchase of Service 35,774.84 80,638.15 116,412.99 38,920.00 83,906.00 122,826.00 91.92% 96.11% 94.78% 36,159.17 76,155.86 Warranty Revenue 0.00% 0.00% 0.00% 3,318.26 Operating Revenue 1,990,382.85 2,152,197.22 4,142,580.07 2,660,055.00 2,408,073.00 5,068,128.00 74.82% 89.37% 81.74% 2,292,346.74 2,217,077.92

Total Revenue 13,274,412.04 6,786,751.29 20,061,163.33 14,324,843.00 7,597,720.00 21,922,563.00 92.67% 89.33% 91.51% 13,185,491.15 6,792,036.28

EXPENSES SALARIES AND WAGES Other Wages 1,301,587.98 879,142.95 2,180,730.93 1,486,310.00 943,116.00 2,429,426.00 87.57% 93.22% 89.76% 1,547,097.37 774,652.75 Driver/Operator Wages 4,365,295.00 1,815,263.22 6,180,558.22 4,605,711.00 2,019,420.00 6,625,131.00 94.78% 89.89% 93.29% 3,943,847.42 1,851,589.86 Vehicle Repair Wages 885,567.61 141,402.04 1,026,969.65 980,472.00 170,894.00 1,151,366.00 90.32% 82.74% 89.20% 804,042.98 144,279.35 Salaries and Wages 6,552,450.59 2,835,808.21 9,388,258.80 7,072,493.00 3,133,430.00 10,205,923.00 92.65% 90.50% 91.99% 6,294,987.77 2,770,521.96

PERSONNEL TAXES AND BENEFITS Payroll Taxes (FICA/MC) 501,469.61 211,237.71 712,707.32 541,046.00 239,707.00 780,753.00 92.69% 88.12% 91.28% 481,760.62 201,071.04 Unemployment Tax Exp 12,624.76 15,858.17 28,482.93 20,000.00 17,000.00 37,000.00 63.12% 93.28% 76.98% 24,025.86 7,762.10 Medical Insurance/HRA 1,742,468.62 478,522.56 2,220,991.18 1,871,164.00 561,066.00 2,432,230.00 93.12% 85.29% 91.32% 1,711,070.45 482,042.78 Pension Plan Expenses 287,563.81 71,505.30 359,069.11 289,972.00 72,069.00 362,041.00 99.17% 99.22% 99.18% 249,821.52 59,112.14 Employee Development 8,266.74 3,908.70 12,175.44 22,000.00 18,000.00 40,000.00 37.58% 21.72% 30.44% 28,676.96 17,218.41 Other Employee Benefits 118,746.09 49,036.52 167,782.61 118,101.00 42,630.00 160,731.00 100.55% 115.03% 104.39% 116,321.71 42,242.72 Personnel Taxes and Benefits 2,671,139.63 830,068.96 3,501,208.59 2,862,283.00 950,472.00 3,812,755.00 93.32% 87.33% 91.83% 2,611,677.12 809,449.19

GENERAL AND ADMIN EXPENSES Admin Supplies and Expenses 36,496.11 15,605.25 52,101.36 48,032.00 21,424.00 69,456.00 75.98% 72.84% 75.01% 37,181.08 16,783.95 Recruiting Expenses 5,378.44 3,660.69 9,039.13 12,400.00 7,000.00 19,400.00 43.37% 52.30% 46.59% 12,500.68 11,441.13 Dues and Subscriptions 4,783.23 3,332.00 8,115.23 5,100.00 4,787.00 9,887.00 93.79% 69.61% 82.08% 24,668.30 5,626.20 Travel and Meetings 848.89 2,328.79 3,177.68 2,500.00 1,500.00 4,000.00 33.96% 155.25% 79.44% 2,095.57 1,028.25 Board Development 0.00% 0.00% 0.00% Communications 29,871.30 25,953.03 55,824.33 43,692.00 52,680.00 96,372.00 68.37% 49.27% 57.93% 38,279.70 30,554.65 Computer Service Exp 78,346.47 35,825.63 114,172.10 87,098.00 71,608.00 158,706.00 89.95% 50.03% 71.94% 100,475.81 41,876.77 Legal Fees 58,716.75 21,566.75 80,283.50 15,000.00 3,000.00 18,000.00 391.45% 718.89% 446.02% 26,873.00 Insurance 880,085.87 385,530.08 1,265,615.95 963,990.00 428,205.00 1,392,195.00 91.30% 90.03% 90.91% 901,816.35 390,655.10 Audit Fees 18,550.00 7,950.00 26,500.00 16,450.00 7,050.00 23,500.00 112.77% 112.77% 112.77% 18,270.00 7,830.00 40 Consulting Fees 4,411.51 28,703.40 33,114.91 12,000.00 12,000.00 24,000.00 36.76% 239.20% 137.98% 7,529.00 6,681.00 General and Admin Expenses 1,117,488.57 530,455.62 1,647,944.19 1,206,262.00 609,254.00 1,815,516.00 92.64% 87.07% 90.77% 1,169,689.49 512,477.05 Green Mountain Transit Authority Budget v. Actual Report For the Eleven Months Ending Sunday, May 31, 2020

Urban Rural Combined Urban Rural Combined Urban Rural Combined Urban Rural Current Fiscal Year To Date FY20 ADJ. BUDGET (Approved Dec 2018) Budget Variance PYTD 2019 OPERATIONS EXPENSES Background Checks 1,451.00 12,909.00 14,360.00 2,400.00 11,500.00 13,900.00 60.46% 112.25% 103.31% 1,278.00 10,827.00 Drug & Alchol Testing 0.00% 0.00% 0.00% 316.00 93.00 DOT Testing 5,530.00 5,542.00 11,072.00 6,500.00 6,270.00 12,770.00 85.08% 88.39% 86.70% 5,918.00 5,743.26 Employment Recruitement Program 800.00 800.00 800.00 400.00 1,200.00 100.00% 0.00% 66.67% 400.00 Driver's Uniforms 11,486.77 5,484.53 16,971.30 20,000.00 10,000.00 30,000.00 57.43% 54.85% 56.57% 22,795.08 10,940.96 Safety Expense 328.35 328.35 800.00 500.00 1,300.00 41.04% 0.00% 25.26% 566.08 Misc. Operating Exp 2,257.15 831.16 3,088.31 6,125.00 3,675.00 9,800.00 36.85% 22.62% 31.51% 2,693.22 Operations Expenses 21,853.27 24,766.69 46,619.96 36,625.00 32,345.00 68,970.00 59.67% 76.57% 67.59% 33,966.38 27,604.22

PLANNING EXPENSES Other Planning Expenses 15,388.40 15,388.40 25,000.00 25,000.00 0.00% 61.55% 61.55% 9,027.06 MPO Planning Expenses 34,387.22 34,387.22 100,000.00 100,000.00 34.39% 0.00% 34.39% 82,009.82 Planning Expenses 34,387.22 15,388.40 49,775.62 100,000.00 25,000.00 125,000.00 34.39% 61.55% 39.82% 82,009.82 9,027.06

VEHICLE/BUILDING MAINTENANCE EXP (15 Industrial) Parts Expense ‐ Non‐Revenue Vehicles 2,799.60 361.73 3,161.33 7,000.00 3,000.00 10,000.00 39.99% 12.06% 31.61% 6,927.35 707.29 Parts Expense ‐ Revenue Vehicles 634,093.91 96,577.10 730,671.01 431,157.00 125,662.00 556,819.00 147.07% 76.85% 131.22% 545,775.52 277,512.26 Tires 75,996.96 20,276.56 96,273.52 70,000.00 30,000.00 100,000.00 108.57% 67.59% 96.27% 38,038.43 30,816.13 Facility Maintenance 47,736.44 56,650.13 104,386.57 72,000.00 68,151.00 140,151.00 66.30% 83.12% 74.48% 68,789.27 68,903.59 Passenger Facility Expenses 28,749.18 28,749.18 28,666.00 28,666.00 100.29% 0.00% 100.29% 23,297.71 Security Expenses 0.00% 0.00% 0.00% Cleaning Expense 11,272.00 10,294.60 21,566.60 24,000.00 12,000.00 36,000.00 46.97% 85.79% 59.91% 21,119.30 10,714.06 Repeater Fees 18,582.00 15,048.00 33,630.00 20,088.00 16,416.00 36,504.00 92.50% 91.67% 92.13% 18,306.25 15,354.00 Light, Heat and Water 153,435.52 46,265.94 199,701.46 177,476.00 60,955.00 238,431.00 86.45% 75.90% 83.76% 159,309.17 56,821.78 Fuel ‐ Vehicles 699,906.37 339,747.36 1,039,653.73 936,000.00 536,780.00 1,472,780.00 74.78% 63.29% 70.59% 829,396.98 333,612.52 Maintenance Tools/Supplies/Uniforms 87,461.61 17,417.05 104,878.66 86,250.00 20,580.00 106,830.00 101.40% 84.63% 98.17% 74,514.58 13,475.63 Misc Maint Expenses and fees 1,907.45 3,306.45 5,213.90 6,680.00 3,320.00 10,000.00 28.55% 99.59% 52.14% 4,032.38 924.60 Vehicle/Building Maintenance Exp 1,761,941.04 605,944.92 2,367,885.96 1,859,317.00 876,864.00 2,736,181.00 94.76% 69.10% 86.54% 1,789,506.94 808,841.86

CONTRACTOR EXPENSES ADA/SSTA Paratransit 953,348.93 953,348.93 1,251,215.00 1,251,215.00 76.19% 0.00% 76.19% 1,129,552.79 Partner Local Share 19,833.00 19,833.00 19,833.00 19,833.00 100.00% 0.00% 100.00% Functional Assessment Costs 2,050.54 2,050.54 10,000.00 10,000.00 20.51% 0.00% 20.51% 7,579.89 Volunteer Drivers 511,744.04 511,744.04 570,151.00 570,151.00 0.00% 89.76% 89.76% 491,565.92 Other Transportation (incl Cabs) 4,308.60 623,617.83 627,926.43 10,972.00 952,398.00 963,370.00 39.27% 65.48% 65.18% 10,010.40 808,211.66 Contractor Expenses 979,541.07 1,135,361.87 2,114,902.94 1,292,020.00 1,522,549.00 2,814,569.00 75.81% 74.57% 75.14% 1,147,143.08 1,299,777.58

MARKETING EXPENSE Bus Tickets/Fare Media 12,181.86 384.60 12,566.46 20,000.00 2,400.00 22,400.00 60.91% 16.03% 56.10% 13,495.83 1,498.44 Marketing Expense 12,459.70 13,301.47 25,761.17 26,320.00 30,140.00 56,460.00 47.34% 44.13% 45.63% 25,863.76 27,609.77 Public Information 11,070.63 10,469.56 21,540.19 22,000.00 11,000.00 33,000.00 50.32% 95.18% 65.27% 13,727.15 10,615.91 Marketing Expense 35,712.19 24,155.63 59,867.82 68,320.00 43,540.00 111,860.00 52.27% 55.48% 53.52% 53,086.74 39,724.12

OTHER EXPENSES Allowance for Doubtful Accounts 0.00% 0.00% 0.00% Debt Service/Capital Reserve 46,442.51 46,442.51 46,443.00 46,443.00 100.00% 0.00% 100.00% 46,442.51 Bond Interest 0.00% 0.00% 0.00% Capital Match 97,808.33 71,133.33 168,941.66 106,700.00 77,600.00 184,300.00 91.67% 91.67% 91.67% 86,372.00 192,898.75 Other Expenses 144,250.84 71,133.33 215,384.17 153,143.00 77,600.00 230,743.00 94.19% 91.67% 93.34% 132,814.51 192,898.75

TOTAL EXPENSES 13,318,764.42 6,073,083.63 19,391,848.05 14,650,463.00 7,271,054.00 21,921,517.00 90.91% 83.52% 88.46% 13,314,881.85 6,470,321.79

Current Year Deferred Costs 23,594.83 23,594.83 0.00% 0.00% 0.00% (178,521.48) OH Admin Allocation 236,913.58 (236,913.58) 326,120.00 (326,120.00) 72.65% 72.65% 0.00% 411,350.47 (411,350.47)

41 Urban Shop Allocation 78,344.36 (78,344.36) 0.00% 0.00% 0.00% 151,530.88 (151,530.88) Rural Link Cost Allocation (266,930.53) 266,930.53 0.00% 0.00% 0.00% (253,459.66) 253,459.66 ALLOCATIONS BETWEEN PROGRAMS 48,327.41 (48,327.41) 326,120.00 (326,120.00) 14.82% 14.82% 0.00% 309,421.69 (309,421.69) Green Mountain Transit Authority Budget v. Actual Report For the Eleven Months Ending Sunday, May 31, 2020

Urban Rural Combined Urban Rural Combined Urban Rural Combined Urban Rural Current Fiscal Year To Date FY20 ADJ. BUDGET (Approved Dec 2018) Budget Variance PYTD 2019

Balance Of Operating Budget 27,569.86 665,340.25 692,910.11 500.00 546.00 1,046.00 5513.97% 121857.19% 66243.80% 1,509.51 12,292.80

Capital Revenue Federal Revenue 2,897,267.99 1,374,391.76 4,271,659.75 0.00% 0.00% 0.00% 728,033.52 194,161.77 State Revenue 127,600.32 62,620.65 190,220.97 0.00% 0.00% 0.00% 87,263.97 24,292.90 Paratransit Lease Revenue 345,166.00 345,166.00 0.00% 0.00% 0.00% Local Match Revenue 97,808.33 71,133.33 168,941.66 0.00% 0.00% 0.00% 86,372.00 192,898.75 Total Capital Revenue 3,467,842.64 1,508,145.74 4,975,988.38 0.00 0.00 0.00% 0.00% 0.00% 901,669.49 411,353.42

Capital Expenses Vehicles 2,400,624.60 1,439,656.00 3,840,280.60 0.00% 0.00% 0.00% 2,810.85 201,500.00 Maintenance Parts and Equipment 354,521.17 14,031.77 368,552.94 0.00% 0.00% 0.00% 344,058.33 25,951.34 Passenger Amenities 2,341.25 2,341.25 0.00% 0.00% 0.00% 42,871.50 Facility Repairs and Improvements 829,991.40 143,835.13 973,826.53 0.00% 0.00% 0.00% 543,104.60 22,850.47 Total Capital Expenses 3,587,478.42 1,597,522.90 5,185,001.32 0.00 0.00 0.00% 0.00% 0.00% 932,845.28 250,301.81

Balance of Capital Budget (119,635.78) (89,377.16) (209,012.94) 0.00 0.00 0.00% 0.00% 0.00% (31,175.79) 161,051.61

Transfer of Purchases to Fixed Assets 3,205,505.20 1,550,341.27 4,755,846.47 0.00% 0.00% 0.00% 474,201.83 201,831.62 Deferred Costs 0.00% 0.00% 0.00% Depreciation Expense (2,714,606.47) (734,690.67) (3,449,297.14) 0.00% 0.00% 0.00% (2,642,290.76) (516,692.97) Subtotal 490,898.73 815,650.60 1,306,549.33 0.00 0.00 0.00% 0.00% 0.00% (2,168,088.93) (314,861.35)

Current Change in Net Assets 398,832.81 1,391,613.69 1,790,446.50 500.00 546.00 1,046.00 79766.56% 254874.30% 171170.79% (2,197,755.21) (141,516.94) 42 Green Mountain Transit Authority Budget v. Actual Report For the Twelve Months Ending Tuesday, June 30, 2020

Urban Rural Combined Urban Rural Combined Urban Rural Combined Urban Rural Current Fiscal Year To Date FY20 ADJ. BUDGET (Approved Dec 2018) Budget Variance PYTD 2019 REVENUES FEDERAL, STATE AND LOCAL REVENUE Municpal Member Assessments 2,404,927.70 $2,404,927.70 2,400,146.00 $2,400,146.00 100.20% 0.00% 100.20% 2,300,970.12 Municipal Paratransit Assessments 678,966.88 678,966.88 683,749.00 683,749.00 99.30% 0.00% 99.30% 637,767.00 Local Operating Assistance 94,396.44 432,563.00 526,959.44 94,396.00 430,360.00 524,756.00 100.00% 100.51% 100.42% 93,661.12 424,522.75 Federal Urban Formula Grant 3,386,294.51 3,386,294.51 2,635,398.00 2,635,398.00 128.49% 0.00% 128.49% 3,396,472.00 Federal Rural Operating Grant 1,576,771.67 1,576,771.67 1,214,000.00 1,214,000.00 0.00% 129.88% 129.88% 1,148,220.61 State Regular Subsidy Operating Grant 1,982,192.00 560,479.83 2,542,671.83 2,317,192.00 1,045,000.00 3,362,192.00 85.54% 53.63% 75.63% 2,247,786.00 1,100,000.00 E&D Grants and Local Match 1,072,065.68 1,072,065.68 1,318,807.00 1,318,807.00 0.00% 81.29% 81.29% 1,197,197.14 Other State Grants 84,975.42 74,285.83 159,261.25 107,061.00 77,600.00 184,661.00 79.37% 95.73% 86.25% 111,990.53 46,643.69 Other Federal Grants 3,106,444.52 943,393.83 4,049,838.35 3,426,846.00 1,103,880.00 4,530,726.00 90.65% 85.46% 89.39% 3,040,997.62 890,848.42 Fund Balance Reserves 0.00% 0.00% 0.00% Capital Reserve Revenue 0.00% 0.00% 0.00% Total Federal, State and Local Revenues 11,738,197.47 4,659,559.84 16,397,757.31 11,664,788.00 5,189,647.00 16,854,435.00 100.63% 89.79% 97.29% 11,829,644.39 4,807,432.61

OPERATING REVENUE Passenger Revenue 1,696,516.43 97,623.36 1,794,139.79 2,332,641.00 126,700.00 2,459,341.00 72.73% 77.05% 72.95% 2,169,992.71 135,265.95 Paratransit Passenger Fares 80,150.00 80,150.00 102,102.00 102,102.00 78.50% 0.00% 78.50% 100,135.00 Advertising Revenue 173,780.35 35,970.00 209,750.35 150,000.00 25,000.00 175,000.00 115.85% 143.88% 119.86% 159,723.01 29,100.00 Interest Earnings 700.10 15,953.36 16,653.46 700.00 9,000.00 9,700.00 100.01% 177.26% 171.69% 729.36 19,683.93 Miscellaneous Revenue 30,464.10 78.04 30,542.14 31,595.00 31,595.00 96.42% 0.00% 96.67% 7,096.97 132.03 Sales Of Equipment 3,947.00 3,707.00 7,654.00 4,097.00 6,507.00 10,604.00 96.34% 56.97% 72.18% 504.99 Medicaid Purchase Of Svc 2,076,331.58 2,076,331.58 2,156,960.00 2,156,960.00 0.00% 96.26% 96.26% 2,131,732.26 Purchase of Service 37,808.58 85,652.89 123,461.47 38,920.00 83,906.00 122,826.00 97.14% 102.08% 100.52% 38,078.39 71,345.71 Warranty Revenue 0.00% 0.00% 0.00% 3,318.26 Operating Revenue 2,023,366.56 2,315,316.23 4,338,682.79 2,660,055.00 2,408,073.00 5,068,128.00 76.06% 96.15% 85.61% 2,475,755.44 2,391,083.13

Total Revenue 13,761,564.03 6,974,876.07 20,736,440.10 14,324,843.00 7,597,720.00 21,922,563.00 96.07% 91.80% 94.59% 14,305,399.83 7,198,515.74

EXPENSES SALARIES AND WAGES Other Wages 1,391,748.94 947,515.01 2,339,263.95 1,486,310.00 943,116.00 2,429,426.00 93.64% 100.47% 96.29% 1,672,579.47 832,703.63 Driver/Operator Wages 4,749,872.96 1,977,899.16 6,727,772.12 4,605,711.00 2,019,420.00 6,625,131.00 103.13% 97.94% 101.55% 4,330,337.96 1,981,815.75 Vehicle Repair Wages 978,832.59 159,855.14 1,138,687.73 980,472.00 170,894.00 1,151,366.00 99.83% 93.54% 98.90% 878,521.51 156,750.52 Salaries and Wages 7,120,454.49 3,085,269.31 10,205,723.80 7,072,493.00 3,133,430.00 10,205,923.00 100.68% 98.46% 100.00% 6,881,438.94 2,971,269.90

PERSONNEL TAXES AND BENEFITS Payroll Taxes (FICA/MC) 543,837.93 229,357.98 773,195.91 541,046.00 239,707.00 780,753.00 100.52% 95.68% 99.03% 529,465.74 215,751.20 Unemployment Tax Exp 24,610.25 21,049.44 45,659.69 20,000.00 17,000.00 37,000.00 123.05% 123.82% 123.40% 24,025.86 8,072.75 Medical Insurance/HRA 1,915,030.02 520,513.85 2,435,543.87 1,871,164.00 561,066.00 2,432,230.00 102.34% 92.77% 100.14% 1,868,285.26 526,558.61 Pension Plan Expenses 310,672.06 78,333.31 389,005.37 289,972.00 72,069.00 362,041.00 107.14% 108.69% 107.45% 294,092.92 65,466.33 Employee Development 8,056.74 4,962.65 13,019.39 22,000.00 18,000.00 40,000.00 36.62% 27.57% 32.55% 30,374.84 19,888.14 Other Employee Benefits 120,189.88 49,302.28 169,492.16 118,101.00 42,630.00 160,731.00 101.77% 115.65% 105.45% 124,637.13 45,780.97 Personnel Taxes and Benefits 2,922,396.88 903,519.51 3,825,916.39 2,862,283.00 950,472.00 3,812,755.00 102.10% 95.06% 100.35% 2,870,881.75 881,518.00

GENERAL AND ADMIN EXPENSES Admin Supplies and Expenses 40,572.73 17,968.47 58,541.20 48,032.00 21,424.00 69,456.00 84.47% 83.87% 84.29% 41,302.72 17,932.86 Recruiting Expenses 5,433.30 4,779.44 10,212.74 12,400.00 7,000.00 19,400.00 43.82% 68.28% 52.64% 12,500.68 11,534.14 Dues and Subscriptions 5,142.73 3,691.50 8,834.23 5,100.00 4,787.00 9,887.00 100.84% 77.12% 89.35% 24,668.30 5,626.20 Travel and Meetings 848.89 2,386.12 3,235.01 2,500.00 1,500.00 4,000.00 33.96% 159.07% 80.88% 2,295.19 1,031.51 Board Development 0.00% 0.00% 0.00% Communications 33,497.14 49,360.88 82,858.02 43,692.00 52,680.00 96,372.00 76.67% 93.70% 85.98% 44,951.36 35,505.73 Computer Service Exp 89,759.47 63,440.86 153,200.33 87,098.00 71,608.00 158,706.00 103.06% 88.59% 96.53% 46,032.56 18,818.49 Legal Fees 67,292.75 23,806.75 91,099.50 15,000.00 3,000.00 18,000.00 448.62% 793.56% 506.11% 40,739.50 Insurance 938,319.47 405,995.17 1,344,314.64 963,990.00 428,205.00 1,392,195.00 97.34% 94.81% 96.56% 990,756.25 428,979.91 Audit Fees 18,550.00 7,950.00 26,500.00 16,450.00 7,050.00 23,500.00 112.77% 112.77% 112.77% 21,420.00 9,180.00 43 Consulting Fees 4,411.51 28,703.40 33,114.91 12,000.00 12,000.00 24,000.00 36.76% 239.20% 137.98% 7,529.00 6,681.00 General and Admin Expenses 1,203,827.99 608,082.59 1,811,910.58 1,206,262.00 609,254.00 1,815,516.00 99.80% 99.81% 99.80% 1,232,195.56 535,289.84 Green Mountain Transit Authority Budget v. Actual Report For the Twelve Months Ending Tuesday, June 30, 2020

Urban Rural Combined Urban Rural Combined Urban Rural Combined Urban Rural Current Fiscal Year To Date FY20 ADJ. BUDGET (Approved Dec 2018) Budget Variance PYTD 2019 OPERATIONS EXPENSES Background Checks 1,831.00 13,335.00 15,166.00 2,400.00 11,500.00 13,900.00 76.29% 115.96% 109.11% 1,846.00 10,873.00 Drug & Alchol Testing 0.00% 0.00% 0.00% 316.00 93.00 DOT Testing 6,145.00 5,959.59 12,104.59 6,500.00 6,270.00 12,770.00 94.54% 95.05% 94.79% 6,523.00 6,218.26 Employment Recruitement Program 800.00 800.00 800.00 400.00 1,200.00 100.00% 0.00% 66.67% 400.00 Driver's Uniforms 18,222.00 7,949.74 26,171.74 20,000.00 10,000.00 30,000.00 91.11% 79.50% 87.24% 23,980.91 11,217.32 Safety Expense 328.35 328.35 800.00 500.00 1,300.00 41.04% 0.00% 25.26% 566.08 Misc. Operating Exp 2,293.13 831.16 3,124.29 6,125.00 3,675.00 9,800.00 37.44% 22.62% 31.88% 2,693.22 Operations Expenses 29,619.48 28,075.49 57,694.97 36,625.00 32,345.00 68,970.00 80.87% 86.80% 83.65% 36,325.21 28,401.58

PLANNING EXPENSES Other Planning Expenses 22,870.40 22,870.40 25,000.00 25,000.00 0.00% 91.48% 91.48% 10,270.19 MPO Planning Expenses 39,338.72 39,338.72 100,000.00 100,000.00 39.34% 0.00% 39.34% 82,009.82 Planning Expenses 39,338.72 22,870.40 62,209.12 100,000.00 25,000.00 125,000.00 39.34% 91.48% 49.77% 82,009.82 10,270.19

VEHICLE/BUILDING MAINTENANCE EXP (15 Industrial) Parts Expense ‐ Non‐Revenue Vehicles 3,008.57 361.73 3,370.30 7,000.00 3,000.00 10,000.00 42.98% 12.06% 33.70% 6,927.35 813.51 Parts Expense ‐ Revenue Vehicles 719,990.09 111,227.89 831,217.98 431,157.00 125,662.00 556,819.00 166.99% 88.51% 149.28% 557,994.77 286,710.00 Tires 83,085.28 21,826.31 104,911.59 70,000.00 30,000.00 100,000.00 118.69% 72.75% 104.91% 42,833.48 31,685.46 Facility Maintenance 52,532.66 54,283.82 106,816.48 72,000.00 68,151.00 140,151.00 72.96% 79.65% 76.22% 71,312.72 74,786.50 Passenger Facility Expenses 28,749.18 28,749.18 28,666.00 28,666.00 100.29% 0.00% 100.29% 27,088.69 Security Expenses 0.00% 0.00% 0.00% Cleaning Expense 14,212.60 11,493.52 25,706.12 24,000.00 12,000.00 36,000.00 59.22% 95.78% 71.41% 23,619.30 11,313.52 Repeater Fees 20,298.00 16,416.00 36,714.00 20,088.00 16,416.00 36,504.00 101.05% 100.00% 100.58% 19,980.25 16,722.00 Light, Heat and Water 173,556.23 48,729.75 222,285.98 177,476.00 60,955.00 238,431.00 97.79% 79.94% 93.23% 170,650.32 58,611.13 Fuel ‐ Vehicles 739,591.00 368,019.18 1,107,610.18 936,000.00 536,780.00 1,472,780.00 79.02% 68.56% 75.21% 897,435.43 372,173.24 Maintenance Tools/Supplies/Uniforms 94,265.39 18,152.91 112,418.30 86,250.00 20,580.00 106,830.00 109.29% 88.21% 105.23% 80,199.58 14,320.04 Misc Maint Expenses and fees 2,651.76 3,547.66 6,199.42 6,680.00 3,320.00 10,000.00 39.70% 106.86% 61.99% 4,694.52 929.02 Vehicle/Building Maintenance Exp 1,931,940.76 654,058.77 2,585,999.53 1,859,317.00 876,864.00 2,736,181.00 103.91% 74.59% 94.51% 1,902,736.41 868,064.42

CONTRACTOR EXPENSES ADA/SSTA Paratransit 1,011,000.24 1,011,000.24 1,251,215.00 1,251,215.00 80.80% 0.00% 80.80% 1,227,554.05 Partner Local Share 19,833.00 19,833.00 19,833.00 19,833.00 100.00% 0.00% 100.00% 19,833.00 Functional Assessment Costs 2,050.54 2,050.54 10,000.00 10,000.00 20.51% 0.00% 20.51% 7,958.39 Volunteer Drivers 537,490.99 537,490.99 570,151.00 570,151.00 0.00% 94.27% 94.27% 542,807.42 Other Transportation (incl Cabs) 4,824.60 631,364.90 636,189.50 10,972.00 952,398.00 963,370.00 43.97% 66.29% 66.04% 10,449.00 882,398.29 Contractor Expenses 1,037,708.38 1,168,855.89 2,206,564.27 1,292,020.00 1,522,549.00 2,814,569.00 80.32% 76.77% 78.40% 1,265,794.44 1,425,205.71

MARKETING EXPENSE Bus Tickets/Fare Media 12,201.56 1,562.03 13,763.59 20,000.00 2,400.00 22,400.00 61.01% 65.08% 61.44% 14,902.75 1,390.46 Marketing Expense 15,854.83 11,695.46 27,550.29 26,320.00 30,140.00 56,460.00 60.24% 38.80% 48.80% 25,870.40 30,114.63 Public Information 18,756.94 10,469.56 29,226.50 22,000.00 11,000.00 33,000.00 85.26% 95.18% 88.57% 22,272.15 10,697.81 Marketing Expense 46,813.33 23,727.05 70,540.38 68,320.00 43,540.00 111,860.00 68.52% 54.49% 63.06% 63,045.30 42,202.90

OTHER EXPENSES Allowance for Doubtful Accounts 0.00% 0.00% 0.00% Debt Service/Capital Reserve 46,443.00 46,443.00 0.00% 0.00% 0.00% 46,442.51 Bond Interest 8,213.82 8,213.82 0.00% 0.00% 0.00% Capital Match 106,700.00 77,600.00 184,300.00 106,700.00 77,600.00 184,300.00 100.00% 100.00% 100.00% 94,224.00 210,435.00 Other Expenses 114,913.82 77,600.00 192,513.82 153,143.00 77,600.00 230,743.00 75.04% 100.00% 83.43% 140,666.51 210,435.00

TOTAL EXPENSES 14,447,013.85 6,572,059.01 21,019,072.86 14,650,463.00 7,271,054.00 21,921,517.00 98.61% 90.39% 95.88% 14,475,093.94 6,972,657.54

Current Year Deferred Costs 35,348.29 35,348.29 0.00% 0.00% 0.00% (152,068.25) OH Admin Allocation 238,974.59 (238,974.59) 326,120.00 (326,120.00) 73.28% 73.28% 0.00% 438,390.00 (438,390.00)

44 Urban Shop Allocation 82,440.22 (82,440.22) 0.00% 0.00% 0.00% 163,626.95 (163,626.95) Rural Link Cost Allocation (334,267.08) 334,267.08 0.00% 0.00% 0.00% (275,896.46) 275,896.46 ALLOCATIONS BETWEEN PROGRAMS (12,852.27) 12,852.27 326,120.00 (326,120.00) ‐3.94% ‐3.94% 0.00% 326,120.49 (326,120.49) Green Mountain Transit Authority Budget v. Actual Report For the Twelve Months Ending Tuesday, June 30, 2020

Urban Rural Combined Urban Rural Combined Urban Rural Combined Urban Rural Current Fiscal Year To Date FY20 ADJ. BUDGET (Approved Dec 2018) Budget Variance PYTD 2019

Balance Of Operating Budget (662,953.80) 415,669.33 (247,284.47) 500.00 546.00 1,046.00 ‐132590.76% 76129.91% ‐23640.96% 4,358.13 (100,262.29)

Capital Revenue Federal Revenue 2,897,267.98 1,374,391.75 4,271,659.73 0.00% 0.00% 0.00% 2,366,041.56 490,493.31 State Revenue 127,600.32 62,620.65 190,220.97 0.00% 0.00% 0.00% 285,658.09 61,461.36 Paratransit Lease Revenue 345,166.00 345,166.00 0.00% 0.00% 0.00% 38,998.50 Local Match Revenue 106,700.00 77,600.00 184,300.00 0.00% 0.00% 0.00% 94,224.00 210,435.00 Total Capital Revenue 3,476,734.30 1,514,612.40 4,991,346.70 0.00 0.00 0.00% 0.00% 0.00% 2,784,922.15 762,389.67

Capital Expenses Vehicles 2,400,624.60 1,439,656.00 3,840,280.60 0.00% 0.00% 0.00% 1,825,221.85 561,210.00 Maintenance Parts and Equipment 371,605.06 27,751.90 399,356.96 0.00% 0.00% 0.00% 344,058.33 25,951.34 Passenger Amenities 2,372.57 2,372.57 0.00% 0.00% 0.00% 42,931.50 Facility Repairs and Improvements 872,493.36 164,860.34 1,037,353.70 0.00% 0.00% 0.00% 721,233.98 25,955.56 Total Capital Expenses 3,647,095.59 1,632,268.24 5,279,363.83 0.00 0.00 0.00% 0.00% 0.00% 2,933,445.66 613,116.90

Balance of Capital Budget (170,361.29) (117,655.84) (288,017.13) 0.00 0.00 0.00% 0.00% 0.00% (148,523.51) 149,272.77

Transfer of Purchases to Fixed Assets 3,214,183.98 1,569,307.57 4,783,491.55 0.00% 0.00% 0.00% 2,381,586.69 560,851.62 Deferred Costs 0.00% 0.00% 0.00% Depreciation Expense (2,964,878.58) (791,803.59) (3,756,682.17) 0.00% 0.00% 0.00% (2,893,998.36) (563,955.40) Subtotal 249,305.40 777,503.98 1,026,809.38 0.00 0.00 0.00% 0.00% 0.00% (512,411.67) (3,103.78)

Current Change in Net Assets (584,009.69) 1,075,517.47 491,507.78 500.00 546.00 1,046.00 ‐116801.94% 196981.22% 46989.27% (656,577.05) 45,906.70 45 To: GMT Board of Commissioners

From: Nicholas Foss, Director of Finance Matt Kimball, Capital Projects Manager Kim Wall, Grants Manager

Date: August 6, 2020

RE: FY21 Capital Budget Adjustment

Attached is an amended Capital Budget for approval by the Board of Commissioners. The FY21 state grant agreement has been executed, and this amendment to the capital budget is to adjust the line items to match the grant.

Following is the detail regarding the changes in this amendment.

The urban capital budget has increased by ($922,883). The following explains the changes to the urban capital budget approved in January 2020. Line item description Inc/(Dec) Renamed Line Item C from “6 - Replacement SSTA Vehicles @ $86,000 each” to $63,604 "Replacement SSTA Vehicles (Cutaways and Minivans)" and increased line to $579,604. Renamed Line Item D from “5 - Replacement SSTA Minivans @ $42,500 each” to ($142,500) "Replacement Bobcat Utility Vehicle" and decreased line to $70,000. Reduced Line Item G " Spare parts, miscellaneous support equipment" to $253,000. ($87,000) Increased Line Item H " Passenger Amenities (shelters, benches and bike racks)" to $48,560 $93,560. Added Line Item J “Engine and Transmission PM, Capital Support Equipment” for $87,000 $87,000. Added Line Item K "Swiftly Pilot Project" for $73,440. $73,440 Added Line Item L "31 Queen City Park Road Renovations (FY20 Carryforward)" for $200,000 $200,000. Added Line Item M "2 - Electric Vehicles (expansion) (FY20 Carryforward)" for $33,800 $33,800. Added Line Item N "5 - Replacement SSTA Vehicles (FY20 Carryforward)" for $410,456 $410,456. Added Line Item O "1 - Replacement Essex Vehicle (FY20 Carryforward)" for $80,784 $80,784. Added Line Item P “Replace Roof and HVAC @ 15 Industrial (FY20 Carryforward)” $119,739 for $119,739. Added Line Item Q “Improve Air Conditioning at DTC (FY20 Carryforward)” for $35,000 $35,000. Change in budget 100% totals $922,883

46 Line A “3 - Replacement Gillig Buses (1-35' @ $535,000 + 2-40' @ $540,000)” has the same 100% and federal amounts, however the state and local shares and the federal funds awarded by VTrans differ from those in the original capital budget. The original capital budget included $1,292,000 in federal funds awarded by VTrans, $161,500 in state match, and $161,500 in local match. Due to funding challenges, the executed state grant only includes $980,800 in federal funding awarded by VTrans and $122,600 in state match. In order to purchase all of the vehicles in this line item, staff is proposing to program $311,200 from GMT direct federal grants and increase the local capital match to $200,400. This line is partially funded by carryforward funding from FY20 Line A “1 - Replacement Big Buses” with a funding split of $432,000 federal, $54,000 state, and $54,000 local. As the $54,000 in local capital match from the carryforward funds will come from the prior year local capital match, this results in a reduction of the current fiscal year local capital match for this line item from $161,500 to $146,400.

Line C “6 - Replacement SSTA Vehicles @ $86,000 each” has been renamed to “Replacement SSTA Vehicles (Cutaways and Minivans)” and increased from $516,000 to $579,604. VTrans awarded a lump sum amount for replacement SSTA vehicles, so staff is proposing to incorporate the vehicles originally slated for Line D “5 - Replacement SSTA Minivans @ $42,500 each” into this line item to match the state grant.

Line Item D "5 - Replacement SSTA Minivans @ $42,500 each" has been renamed to “Replacement Bobcat Utility Vehicle” and reduced from $212,500 to $70,000. As previously stated, the replacement SSTA minivans have been added to Line C. GMT maintenance staff uses the Bobcat as the primary means of snow removal for bus shelters and the DTC. The current Bobcat is well past its useful life and is not expected to make it through another winter. This change results in an additional $7,000 in local capital match added to the budget.

Line Item G "Spare parts, miscellaneous support equipment" was reduced from $340,000 to $253,000. Traditionally this line item has included spare parts as well as funding for larger preventive maintenance items such as engine rebuilds and transmission replacements. VTrans receives 5339 funding for larger PM items, and spare parts are not eligible expenses for this type of funding. VTrans awarded GMT $87,000 in 5339 funding for larger PM items as well as capital equipment. These funds are being moved to a separate line item to ensure that only eligible expenses are billed to this line item.

Line Item H “Passenger Amenities (shelters, benches and bike racks)” has been increased from $45,000 to $93,560. GMT received $39,560 in new funding from VTrans (80% federal, 10% state, and 10% local) and anticipates carrying an additional $54,000 in shelter funding from FY20. This change results in a reduction of $544 from the current year local capital match, as the non- carryforward portion of this line item was reduced from $45,000 to $39,560. $5,400 in local match for this line will come from the prior year local capital match.

Line Item J "Engine and Transmission PM, Capital Support Equipment " for $87,000 was added in connection with the previously mentioned split of larger PM items from the traditional “Spare parts, miscellaneous support equipment” Line Item.

47 Line Item K " Swiftly Pilot Project" for $73,440 was added to fund a pilot project with Swiftly. The pilot project is intended to improve the reliability of the Transit App, particularly in the downtown corridor, where several buses run the same routing. This change results in an additional $7,344 in local capital match added to the budget.

Below are FY20 Carryforward projects that will remain ongoing in FY21. All local match for these projects will come from the prior year local capital match:

Line Item L “31 Queen City Park Road Renovations (FY20 Carryforward)” for $200,000 was added to fund renovations and the development of long term capital planning for the facility. Due to funding constraints, VTrans could only award $20,000 in state match for this line item. The federal funds will be programmed from GMT’s direct federal grant for this facility and the local capital match will come from the prior year local capital match.

Line Item M “2 - Electric Vehicles (expansion) (FY20 Carryforward)” for $33,800 was added. This will cover permit closeout for the charging stations as well as some remaining Proterra expenses related to change orders and the charging stations. This is the anticipated balance after all expenses for FY20 have been closed.

Line Item N “5 - Replacement SSTA Vehicles (FY20 Carryforward)” for $410,456 was added. This is for vehicles purchased in FY20 that will be delivered in FY21.

Line Item O “1 - Replacement Essex Vehicle (FY20 Carryforward)” for $80,784 was added. This is for vehicles purchased in FY20 that will be delivered in FY21.

Line Item P “Replace Roof and HVAC @ 15 Industrial (FY20 Carryforward)” for $119,739 was added. This is the anticipated balance in the roof project budget at the close of FY20. This will cover the retainage to be paid to the roofing contractor after project closeout is completed.

Line Item Q “Improve Air Conditioning at DTC (FY20 Carryforward)” for $35,000 was added. This will cover construction and design expenses for the server room exhaust fan and ticket booth air conditioning which take place in FY21.

The above changes result in a decrease of the current fiscal year local capital match from $242,000 to $240,700.

The balance of the local capital match fund reflects the balance at the close of FY19. This number will be finalized after FY20 is closed.

The rural capital budget has increased by ($266,524). The following explains the changes to the rural capital budget approved in January 2020. Line item description Inc/(Dec) Renamed Line Item AA from “10 Replacement Vehicles @ $97,000 each” to “4 ($554,633) Replacement Vehicles @ $97,000 each" and decreased line to $415,367 Renamed Line Item AD from “2 - Replacement Vehicles for CIDER (1 Cutaway and $19,500 1 Minivan)” to "Berlin Facility Above Ground Fuel Tanks" and increased line to $150,000.

48 Added Line Item AI “Berlin Facility Alternative Sites Analysis” for $60,000 $60,000

Added Line Item AJ “6 Replacement Vehicles @ $95,000 each (FY20 $562,657 Carryforward)” for $562,657. Added Line Item AK “2 Replacement CIDER** Vehicles (FY20 Carryforward)” $165,000 Added Line Item AL “Shelter/Passenger Amenities (FY20 Carryforward)” for $14,000 $14,000 Change in budget 100% totals $266,524

Line Item AA has been renamed from “10 Replacement Vehicles @ $97,000 each” to “4 - Replacement Cutaway Buses @ $97,000 each” and was decreased due to limitations in available vehicle capital through VTrans. This change has resulted in savings of $55,463 from the current fiscal year local capital match.

The 100% amount for Line AB “2 - Replacement Electric Cutaway Buses @ $229,449 per vehicle” remains unchanged, however the federal funding this line in the state grant is 80% instead of the 85% that staff assumed when preparing the budget. As 90% still comes from VTrans for this line item, there is no impact to the local capital match for this line item.

The 100% amount for Line AC “Electric Cutaway Charging Infrastructure” remains unchanged, however the federal funding this line in the state grant is 80% instead of the 85% that staff assumed when preparing the budget. Since there is no state match in connection with this grant, the local share increases from $3,000 to $4,000, however this match is being paid by Green Mountain Power per an MOU that was executed with GMT.

Line Item AD has been renamed from “2 - Replacement Vehicles for CIDER (1 Cutaway and 1 Minivan)” to “Berlin Facility Above Ground Fuel Tanks”. Staff removed the CIDER vehicles from the state grant award in order to prioritize 5310 funding for urban paratransit vehicles as the two CIDER vehicles eligible for replacement had lower mileage and there is limited 5310 funding available. Staff requested funding for above ground fuel tanks in an effort to reduce operating costs associated with higher fuel prices and increased staff time connected with off-site fueling of rolling stock. This line was increased from $130,500 to $150,000 and this change increased the current fiscal year local capital match by $15,000.

Added Line Item AI “Berlin Facility Alternative Sites Analysis” for $60,000. VTrans awarded $60,000 to fund a study to identify and evaluate suitable locations for an operations and maintenance facility for GMT’s Capitol District operations. This change increased the current fiscal year local capital match by $6,000.

Below are FY20 Carryforward projects that will remain ongoing in FY21. All local match for these projects will come from the prior year local capital match:

Added Line Item AJ “6 Replacement Vehicles @ $95,000 each (FY20 Carryforward)” for $562,657. This is for vehicles purchased in FY20 that will be delivered in FY21.

Added Line Item AK “2 Replacement CIDER Vehicles (FY20 Carryforward)” for $165,000. This is for vehicles purchased in FY20 that will be delivered in FY21.

49 Added Line Item AL “Shelter/Passenger Amenities (FY20 Carryforward)” for $14,000. This will cover site scoping, pad installation, installation, and glazing associated with the installation of a shelter that is currently in storage.

The balance of the local capital match fund reflects the anticipated balance at the close of FY19. This number will be finalized after FY20 is closed.

50 Green Mountain Transit 8‐13‐20 Draft

FY21 Capital Budget Adjustment 8/13/20 DRAFT

Proposed Urban Capital Federal From Prior Year From Non- Federal Funds Funds Prio From GMT Current fiscal year Local Local Capital Match GMT local Awarded by Awarded by rity Item Description 100% 80% Federal 10% State 10% Local Capital Match Fund Funds Vtrans FTA

1 A 3 - Replacement Gillig Buses (1-35' @ $535,000 + 2-40' @ $540,000)* $1,615,000 $1,292,000 $122,600$ 200,400 $ 146,400.00 $ 54,000 $980,800$ 311,200

1 B 2 - Replacement GMT Urban Cutaway Buses @ $150,000 each $ 300,000 $240,000 $30,000$ 30,000 $ 30,000.00 $240,000

1 C Replacement SSTA** Vehicles (Cutaways*** and Minivans) $ 579,604 $463,683 $57,960$ 57,960 $ - $ -$ 57,960 $ 463,683

1 D Replacement Bobcat Utility Vehicle $ 70,000 $56,000 $7,000$ 7,000 $ 7,000.00 $ - $56,000

1 E 1 - Replacement Non-Revenue Service Truck $ 35,000 $28,000 $3,500$ 3,500 $ 3,500.00 $ - $28,000

2 F Facility PM (such as front steps/Handicap entrance, replace tile flooring, etc) $ 50,000 $40,000 $5,000$ 5,000 $ 5,000.00 $ - $40,000

2 G Spare parts, miscellaneous support equipment $ 253,000 $202,400 $25,300$ 25,300 $ 25,300.00 $ -$ 202,400

3 H Passenger Amenities (shelters, benches and bike racks) $ 93,560 $74,848 $9,356$ 9,356 $ 3,956.00 $ 5,400 $31,648 $43,200

3 I Replacement Office Equipment for Main Office and DTC (Computers, Monitors, server, printer) $ 35,000 $28,000 $3,500$ 3,500 $ 3,500.00 $28,000

2 J Engine and Transmission PM, Capital Support Equipment $ 87,000 $69,600 $8,700$ 8,700 $ 8,700.00 $ - $69,600

2 K Swiftly Pilot Project $ 73,440 $58,752 $7,344$ 7,344 $ 7,344.00 $58,752

CF 1 L 31 Queen City Park Road Renovations (FY20 Carryforward) $ 200,000 $160,000 $20,000$ 20,000 $ 20,000 $160,000

CF 1 M 2 - Electric Vehicles (expansion) (FY20 Carryforward) $ 33,800 $28,730 $1,690$ 3,380 $ - $ 3,380 $28,730

CF 1 N 5 - Replacement SSTA** Vehicles (FY20 Carryforward) $ 410,456 $328,365 $41,046$ 41,046 $ - $ -$ 41,046 $328,365

CF 1 O 1 - Replacement Essex Vehicle (FY20 Carryforward) $ 80,784 $64,627 $8,078$ 8,078 $ - $ -$ 8,078 $64,627

CF 2 P Replace Roof and HVAC @ 15 Industrial (FY20 Carryforward) $ 119,739 $95,791 $0$ 23,948 $ - $ 23,948 $95,791

CF 2 Q Improve Air Conditioning at DTC (FY20 Carryforward) $ 35,000 $28,000 $3,500$ 3,500 $ - $ 3,500 $28,000 Total $ 4,071,383 $ 3,258,796 $ 354,574 $ 458,012 $ 240,700 $ 110,228 $ 107,084 $ 2,620,605 $ 638,191 Total Local Match $ 350,928 * Includes FY20 Carryforward funding ($540,000 in 80/10/10 funds) and $389,000 in 80/0/20 funds from GMT direct federal grants. Balance of LCMF 6/30/19 $ 207,153 ** Special Services Transportation Agency *** Cut Away Bus = Truck/Van Front/Bus Body 51

S:\Finance and Grants\_Finance\03‐ Budget Work\FY21\Capital Budget\Budget Adjustment\FY21 Capital Budget Adj. FINAL Green Mountain Transit 8‐13‐20 Draft

Proposed Rural Capital Federal From Prior Year From Non Federal Funds Funds Prio From GMT Current fiscal year Local Local Capital Match GMT Local Awarded by Awarded by rity Item Description 100% 80% Federal 10% State 10% Local Capital Match Fund Funds Vtrans FTA

1 AA 4 - Replacement Cutaway* Buses @ $97,000 each $ 415,367 $332,294 $41,537$ 41,537 $ 41,537 $ - $332,294

1 1 AB 2 - Replacement Electric Cutaway* Buses @ $229,449 per vehicle $ 458,898 $367,118 $45,890$ 45,890 $ 25,890 $20,000 $367,118

1 AC Electric Cutaway Charging Infrastructure $ 20,000 $16,000 $0$ 4,000 $ - $ 4,000 $16,000

1 AD Berlin Facility Above Ground Fuel Tanks $ 150,000 $120,000 $15,000$ 15,000 $ 15,000 $120,000

2 AE Spare Parts, Misc. Support Equipment, etc $ 25,000 $20,000 $2,500$ 2,500 $ 2,500 $20,000

2 AF Facility PM - Rural Facilities $ 25,000 $20,000 $2,500$ 2,500 $ 2,500 $20,000

1 AG 1 - Replacement Non-Revenue AWD Supervisor Vehicle $ 30,000 $24,000 $3,000$ 3,000 $ 3,000 $24,000

2 AH Replacement Office Equipment (Computers, monitors, etc.) $ 6,000 $4,800 $600 $ 600 $ 600 $4,800

1 AI Berlin Facility Alternative Sites Analysis $ 60,000 $48,000 $6,000$ 6,000 $ 6,000 $48,000

CF 1 AJ 6 Replacement Vehicles @ $95,000 each (FY20 Carryforward) $ 562,657 $450,126 $56,266$ 56,266 $ - $ 56,266 $450,126

CF 1 AK 2 Replacement CIDER** Vehicles (FY20 Carryforward) $ 165,000 $132,000 $16,500$ 16,500 $ - $ - $16,500 $132,000

CF 2 AL Shelter/Passenger Amenities (FY20 Carryforward) $ 14,000 $11,200 $1,400$ 1,400 $ - $ 1,400 $11,200 Total $ 1,931,922 $ 1,545,538 $ 191,192 $ 195,192 $ 97,027 $ 57,666 $ 40,500 $ 1,545,538 -$ Total Local Match $ 154,692 * Cut Away Bus = Truck/Van Front/Bus Body Balance of LCMF 6/30/19 $ 153,577 ** Champlain Islanders Developing Essential Resources. CIDER pays a one time lease fee that helps us meet our the local match obligation. 52

S:\Finance and Grants\_Finance\03‐ Budget Work\FY21\Capital Budget\Budget Adjustment\FY21 Capital Budget Adj. FINAL To: GMT Board of Commissioners

From: Nicholas Foss, Director of Finance Matt Kimball, Capital Projects Manager Kim Wall, Grants Manager

Date: August 13, 2020

RE: FY21 Capital Budget Policy Update

Attached is a proposed update to the GMT Capital Budget Policy previously adopted by the GMT Board of Commissioners in 2010. Below is a summary of the changes proposed by staff:

1. Staff proposes that the policy state that the General Manager has the authority to reduce or transfer funds from line items when staff projects that the line item will be underspent. 2. Staff proposes that the policy state that the General Manager has the authority to transfer funds to a new line item that was not in a previously adopted capital budget, provided that the new line item is under $100,000 and has equal or higher priority than the line from which funds are transferred. For example, in FY20 the need for cooling improvements at the DTC became imperative and needed to be added to the capital budget. The roof project was projected to come in well under budget and funding could be shifted away from this project and utilized for the DTC cooling project. Because the capital budget policy did not provide staff the discretion to create a new line item, the DTC project could not be added without board approval. Staff would have been able to proceed with the project much more timely if it had the flexibility to add a new project to the capital budget and utilize the excess funds. 3. Staff proposes further clarification of the nature of budget changes at the staff level that would count toward the limit of 10% of the budget for cumulative changes that staff is authorized to make. 4. Staff proposes clarification on the process for carrying projects from one fiscal year into the next. Staff will endeavor to avoid carryforward projects when possible, however long lead times for vehicle delivery and the fiscal year ending in the middle of Vermont’s construction season will necessitate projects to be carried into the next fiscal year at times. The proposed process provides staff with the discretion to continue projects across fiscal years while establishing parameters to determine the appropriateness for a project to be carried forward. The proposed process will also limit the number of times capital budget adjustments would need to be brought to the board related to carryforward projects. 5. Staff proposes clarification that funding cannot be moved between the urban and rural capital budgets. When the capital budget policy was originally adopted in 2010, the urban and rural budgets were kept as separate documents. This clarification is appropriate now that staff presents the urban and rural capital budgets to the board in one document.

53 Staff presented the proposed capital budget policy update to the Finance Committee on August 13, 2020. The Finance Committee approved the proposed update with the following changes: 1. Include requirement that staff adjustments do not increase the local capital match programmed to the budget. 2. Include requirement that staff changes to the capital budget are disclosed promptly to the Finance Committee and the Board of Commissioners.

54 GMT CAPITAL BUDGET POLICY

I. BACKGROUND

Over the past three years, GMT has had an annual combined Urban and Rural Capital Budget of approximately $5 million. The Board approves of this budget annually and the budget has line items for all of the approved funding. As these line items are purchased, the actual amount of a capital item may differ, more or less, than the budgeted amount and an amended capital budget is presented to the Board for their approval. Often the total amount of the capital budget has remained the same with funds shifting up or down between line items. The Capital Budget changes that are brought before the Board are often non-material in their amount. This amendment process has resulted in staff bringing capital budgets to. the board .as frequently as three months in a row taking up time at Board meetings for very minor adjustments to the budget.

The Board requested staff to develop a proposed policy regarding amendments to the Capital Budget that maintains the Board's fiscal oversight while creating flexibility for staff in managing line items.

II. PURPOSE

The purpose of the proposed policy is to strike a balance between flexibility for staff implementation of projects and board oversight of the capital program.

Ill. POLICY

GMT's General Manager is authorized to make the following adjustments to a Board approved Capital Budget without the prior approval of the Board, provided, however, that the adjustment doesn't exceed the maximum limiting amount of the approved budget and:

 When all the items have been purchased in a specific line item in the approved budget and funds remain in that line item, or when staff projects that excess funds will remain in a specific line item after purchases are completed, staff may reduce line items or transfer funds to another existing line item in the Board approved budget as long as the line items being reduced are of equal or lower priority on the board approved budget; or

  Staff may transfer funds to a new line item so long as the new line item does not exceed $100,000 and the new project shall have an equal or higher priority than the project(s) from which funds are transferred; AND  Staff adjustments do not increase the local capital match programmed to the capital budget and the cumulative total of the staff adjustments for the fiscal year does not exceed 10% of the board approved Capital Budget for that fiscal year. Reduction of line items, transferring of funds between existing line items, and transferring of funds from

55 existing line items to new line items will count toward the cumulative total of staff adjustments for the fiscal year.

The Board shall adopt the budget with priorities attached. The General Manager will work with staff to list the line items in order of priority for Board approval. The process for prioritization, will take into consideration the following criteria: safety, maintaining/operating the current system, passenger amenities/comfort, efficiency tools/systems, system expansion, and appropriate level of passenger amenities in all member communities. Priorities shall be in whole numbers and there may be more than one item of the same level of priority. At times, it may be necessary for projects to be “carried” into the next fiscal year. At the start of each new fiscal year, capital projects from the previous fiscal year may remain ongoing until the previous fiscal year has been closed and carryforward projects can be programmed into the new fiscal year capital budget. Carryforward projects from the previous fiscal year shall be programmed into the current fiscal year capital budget at the earliest possible GMT board meeting following the closing of the previous fiscal year. Staff has the authority to determine which projects are appropriate to be carried into the new fiscal year as long as: (1) sufficient funds remain in the line item to be carried forward, (2) funding for the line item(s) does not expire at the close of the previous fiscal year, and (3) carrying the project into the new fiscal year does not create additional funding burdens for the Agency, such as increased local capital match to replace expiring state dollars.

Beginning in FY15, GMT combined the urban and rural capital budgets into a single document. The urban and rural capital budgets remain separate and funding cannot be moved from urban to rural and vice versa.

Changes in excess of these thresholds require board approval. All changes below these thresholds will be disclosed promptly to the Finance Committee and Board of Commissioners after they are made.

Adopted by the GMT Board of Commissioners on ______

By: ______Megan Polyte, Secretary of the Board

Date: ______

From: Jamie Smith, Director of Marketing and Planning To: GMT Board of Commissioners Date: August 11, 2020 Re: On-Demand Microtransit Software and Support RFP Award ______

Desired motion: The GMT Board of Commissioners approve staff to issue a contract award to Via for a term of two-years.

Project background: On June 18, 2020, staff issued the Request for Proposals (RFP) for On-Demand Microtransit Software and Support. The RFP was advertised on the GMT website, on the Community Transportation Association of America (CTAA) site, on the Mass Transit bid site, and on the Vermont Business Registry and Bid system site. Forty-nine potential vendors requested a copy of the final RFP. GMT issued two addendums; one to extend the deadline to receive questions and the second to provide answers to the questions received by vendors.

The deadline to submit proposals was July 17, 2020 and in the end, GMT received 11 final proposals.

Proposal evaluation: Proposals were scored by Jamie Smith, Chris Damiani, Jordan Posner, Steve Falbel (Steadman Hill), Laura Brooke (Sustainable Montpelier Coalition), and Dan Currier (VTrans). Each proposal was scored based on a 0-4-point scale: 0 Does not meet criteria 1 Unsatisfactory 2 Satisfactory 3 Good 4 Excellent

Scores were applied to 5 categories: 1. Technical Capabilities/Quality of the Software: 30% 2. Project Approach/Quality of the Work Program: 25% 3. References and Past Project Experience: 25% 4. Demonstrated Familiarity with Service Area and Goals: 10% 5. Price: 10%

The scoring process was conducted for all 11 proposals. At the end of the scoring process, GMT conducted reference checks on the top three vendors. Due to microtransit systems being relatively new nationwide, Technical Capabilities/Quality of Service, Past Project Experience, and Pricing were heavily scrutinized during scoring.

Technical Capabilities/Quality of Software: Due to the nature of our service, it was critical that the software be able to perform specifically as requested. For example,

GMT staff requested the ability to monitor the service from an office computer, and it was important that the software have a web interface to allow that. We requested that reporting meet the requirements of NTD, as GMT Planning staff reports data monthly. The app needed to be available on both iOS and Android platforms for free, as well as assessible by computer and telephone. This feature would allow the call center staff or transit center staff the ability to book rides for passengers, if needed. In addition to the technical capabilities, the software notifications needed to be clear and easy to use in order for us to improve the passenger experience.

Past Project Experience: It was important to GMT to see past implementation of the software being reviewed. This type of system is fairly new, and seeing successful implementation, as well as the firm’s Marketing plan, was especially helpful for the scoring committee when discussing what the rollout could/would look like.

Pricing: Along with the final RFP, GMT staff included a price proposal form that was required from each vendor. The following criteria was provided by each firm in their final proposal: 1. Cost estimate for preparation and installation a. Provide labor hours by task for key staff members and fully loaded rates 2. Pricing of software, with estimate of annual software cost and description of factors affecting the cost 3. Project management cost, including labor hours for key staff and fully loaded rates 4. Allowance for customization, including any non-included features or reports 5. Annual cost of technical support 6. Cost of marketing/implementation planning, including labor hours for key staff and fully loaded rates 7. Cost of necessary hardware 8. Any other potential costs

Evaluation Results: The top three vendors scored relatively high in all categories and the final scores were: • Via: 3.78 • TransLoc: 3.56 • Spare: 3.37

From Via’s Proposal: In 2013, Via launched our first microtransit service, designed to provide convenient and affordable shared rides to a transit-poor area of New York City. Inspired by the potential of shared rides to alleviate congestion and reduce single- occupancy vehicle use, our co-founders — Daniel Ramot (CEO; Ph.D from Stanford in neuroscience) and Oren Shoval (CTO; Ph.D from the Weizmann Institute in systems biology) — applied their knowledge of complex data networks and machine learning to build a digital platform that could optimize the assignment of ride requests across a fleet of vehicles. With this technology, they sought to serve more shared rides with fewer vehicles, thereby reducing congestion, lowering emissions, and expanding shared mobility.

Via has deployed innovative mobility solutions with over 100 cities, public transit agencies, and private transit operators around the world. Across all Via deployments, we have provided more than 70 million rides to date. Our partners leverage the Via system for a variety of aims — from supplementing fixed-route transit in dense cities, to creating transportation systems in suburban or rural areas that previously lacked transit options, to providing accessible microtransit services for those with limited personal mobility.

To: GMT Board of Commissioners From: Jamie Smith, Director of Marketing and Planning Date: August 11, 2020 Re: Microtransit Pilot ______

Motion requested: Per GMT’s New Service Implementation Policy, staff is seeking approval to implement the microtransit pilot project.

GMT, working with the Vermont Agency of Transportation (VTrans), the City of Montpelier, the Sustainable Montpelier Coalition and other partners, is seeking to test the concept of on-demand microtransit service in Montpelier. This pilot project, forecast to last a minimum of two years, would replace the current service described immediately below with on-demand microtransit.

The selected technology partner for this pilot project will provide project management and implementation guidance, the on-demand technology, and trip data during and after the pilot period.

Pending GMT Board approval to award the On-Demand Microtransit Software, staff seeks approval to begin the implementation process. This includes conducting a public meeting, finalizing the service coverage area, and working with partners to begin the Marketing plan.

Route/Service Annual Revenue Hours Route 82 – Montpelier Hospital Hill 3,300 Route 88 – Capital Shuttle 800 Route 90 – Montpelier Circulator 2,450 Demand response 500

Staff will present public comment on the service design at the October board meeting for final approval.