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New Board Member Orientation Packet

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New Board Member Orientation Packet Green Mountain Transit GREEN MOUNTAIN TRANSIT New Board Member Orientation Packet Welcome Aboard! Table of Contents Organizational Background A. About GMT B. Mission Statement C. Prior year(s) Retreat Minutes Governance D. Board List and Contact Information E. Board Member Job Description F. Upcoming Meeting Dates G. Governing Documents: By-laws, copy of Charter H. Most Recent Minutes I. Committee Descriptions Finance J. CCTA Funding Description K. Current Funding & Budget L. Strategic Plan M. Capital Projects N. Recent Audited Financial Statement Policies O. FOIA P. Open Meetings Law Key Staff / Transit Terminology Q. Org Chart R. Resumes of Executive Leadership Team S. Transit Terms 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 About Green Mountain Transit (GMT) A Brief History • The Chittenden County Transportation Authority (CCTA) was created in 1973 by the Vermont General Assembly, after Burlington Rapid Transit, a private bus contractor, went out of business. • In 2011, CCTA and GMTA became one organizations, making CCTA the first and only transit regional authority in the State of Vermont • CCTA serves Burlington, Essex, South Burlington, Shelburne, Williston, Winooski, Milton, Hinesburg and a portion of Colchester. CCTA also offers commuter routes to and from Montpelier, Middlebury, St. Albans, and Jeffersonville. • GMTA serves over 25 municipalities in Washington, Lamoille, Franklin, and Grand Isle counties. • In 2016, the Board of Commissioners voted to add the Green Mountain Transit as our business name in order to project a regional transit view. A few Facts: • 180+ full time employees • 50 Admin • 70 urban drivers • 40 rural drivers • 20 mechanics • Approximately 40 volunteer drivers in the rural area • Last year GMT provided 2.8 million urban rides and 458,000 rural rides for a total of 3.2 million rides • 70 urban buses and 40 rural buses • All of our buses are 100% ADA Accessible and have bike racks on the front. • On any given day GMT buses drive the distance from here to California and 1/3 of the way back • GMT operations budget is about $20M a year and consists of funding sources from Federal (FTA), State (VTrans), Municipal assessments, farebox revenue, advertising, and local purchase of service agreements such as Medicaid and contracts with universities. • GMT’s capital budget varies year to year depending on what we have coming up. We recently finished constructing a new Downtown Transfer Center and have recently purchased the facility next to our main operating facility. Other upcoming projects include replacement bus purchases and upgraded technology. 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 • We have yearly independent audits, and every 3 years, the Federal Transit Administration comes in and does a comprehensive, thorough audit. GMT operates the urban transportation services in Chittenden County and is a direct recipient of the Federal Transit Administration (FTA). • Directly operates fixed-route and commuter bus service within and to and from Chittenden County • Contracts for ADA (Americans with Disabilities Act) complementary paratransit service • Administers the Chittenden County Medicaid bus pass program GMT also provides rural rides and is a subrecipient of VTrans. GMTA provides rural public transportation services in Washington County, the towns of Orange, Washington, and Williamstown in Orange County, Stowe/Lamoille County, and the Mad River Valley as well as Franklin County and Grand Isle County. • Directly operates fixed-route and commuter public transportation bus services within and to and from Washington and Lamoille Counties; within Franklin County, and to and from Orleans County. • Operates demand-response service within and to and from Washington County, Stowe/Lamoille County, Franklin County, and the Mad River Valley • Directly operates seasonal deviated fixed and fixed route service in Stowe/Lamoille County and the Mad River Valley areas. • Administers the Chittenden County, Franklin-Grand Isle County and Washington County Elders and Disabled (E&D) programs • Serves as the Medicaid broker for Franklin-Grand Isle County and Washington Counties 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 Mission Statement The mission of GMT is to promote and operate safe, convenient, accessible, innovative and sustainable public transportation services in the Chittenden County region that reduce congestion and pollution, encourage transit-oriented development, and enhance the quality of life for all. 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 GMT Board Minutes Date: September 18, 2018 Time: 8:30 AM Place: VT State House Room 10 115 State St Montpelier, VT 05601 Present: Tom Chittenden, Chair, South Burlington Bonnie Waninger, Vice Chair, Washington County Denis Barton, Secretary, Shelburne Phil Pouech, Commissioner, Hinesburg Chapin Kaynor, Commissioner, Williston Katherine Miles, Commissioner, Burlington Bob Buermann, Commissioner, Grand Isle County Chapin Spencer, Commissioner, Burlington John Sharrow, Commissioner, Milton Ebony Kirkland, Commissioner Winooski Ray Coffey, Alternate Commissioner, Winooski Catherine Dimitruk, Commissioner, Franklin County Tasha Wallis. Commissioner Lamoille County Robert Moore, Alternate Commissioner, Lamoille County Mark A. Sousa, General Manager Jon Moore, Director of Maintenance and Planning Michelle Daley, Director of Finance and Grants Patricia Redalieu, Director of Human Resources Jamie Smith, Marketing and Public Affairs Manager Rachel Kennedy, Senior Transit Planner David Hamblin. IT Manager Matthew Young, Administrative Support Specialist Not Present: Paul Bohne, Treasurer, Essex Members of the Public: Ross McDonald, VTrans 1. Open Meeting- Chair Chittenden opened the meeting at 8:32 AM. A quorum of the Board was present. Commissioner Wallis was welcomed as a Commissioner and Introductions were made. 2. Adjustment to the Agenda- There were no adjustments to the agenda. 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 3. Public Comment- There were no public comments 4. Consent Agenda – Commissioner Barton made a motion to approve the consent agenda excluding the finance report, and changing June to July in the July 2018 Board meeting minutes. Commissioner Sharrow seconded the motion. All were in favor and the consent agenda was approved with changes, excluding the finance report. Alternate Commissioner Moore entered 8:40 am. Mrs. Daley reviewed and discussed the finance report with the Board. Commissioner Barton motioned to approve the finance report as presented. Commissioner Miles seconded the motion. All were in favor and the finance report was approved as presented. 5. Board Priorities/Strategic Goals Update - Chair Chittenden presented the results of the Board Survey to the Board. Chair Chittenden explained that after reviewing the survey the monthly Board meetings will stay on the third Tuesday on the month at 7:30 am. Chair Chittenden informed the Board that we will have time at the November Board meeting to discuss/update the Strategic Goals. 6. Implementation of NextGen- Ms. Kennedy presented the NextGen timeline that was included in the September 2018 Board packet. Ms. Kennedy explained the most cost neutral improvements will be made first. Ms. Kennedy also stated that the NextGen advisory committee will start meeting again soon. There was discussion on the NextGen timeline. 7. Financial Update- Commissioner Coffey entered 9:15 am. Mrs. Daley presented the FY19 Financial Update with the fare share equation. Mrs. Daley informed the Board that in the rural areas there has only been a three percent inflation increase in the dues paid to GMT. There was discussion on the fare share equation. Mr. McDonald “To ask for more legislation to ensure more money it could jeopardize some of our internal funding. OK so now you got this local money coming in so no more your states going to this or your FHWA flex is going to that. We are very much in the crosshairs of the budget process right now. VPTA working through the legislature, Mark leading the charge for some legislation would be interesting I don’t know what I could actually say on behalf of the state other than I think it could be a great outcome.” 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 Mr. Sousa “My only concern Ross is that I understand what you are saying I agree with you the and the States financials, but I think we are at a crossroads right now where we have even with all those funds we have so much service out there right now that we are currently to a point where we are using our fund balance to do a yearly operational balance so I guess we are at that point we have kicked this can down the road for quite a while now we are there I think and so that is kind of why this came about.
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