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Green Mountain Transit Board of Commissioners August 20, 2019 - 7:30 A.M

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Green Mountain Transit Board of Commissioners August 20, 2019 - 7:30 A.M Green Mountain Transit Board of Commissioners August 20, 2019 - 7:30 a.m. 101 Queen City Road, Burlington VT 05401 The mission of GMT is to promote and operate safe, convenient, accessible, innovative, and sustainable public transportation services in northwest and central Vermont that reduce congestion and pollution, encourage transit oriented development, and enhance the quality of life for all. 7:30 a.m. 1. Open Meeting 7:31 a.m. 2. Adjustment of the Agenda 7:33 a.m. 3. Public Comment 7:35 a.m. 4. Consent Agenda* • May 21, 2019 Board Meeting Minutes • July 8, 2019 Special Board Meeting Minutes • July 16, 2019 Board Meeting Minutes • Check Register • GM Report • Finance Report • ADA and Broker Services Report • Maintenance Report • Marketing, Planning, Public Affairs Report • IT Support, Administrative Support, Training and HR Report • Ridership Reports 7:38 a.m. 5. State Grant Agreement Award 8:00 a.m. 6. Route 14 Service update 8:15 a.m. 7. ADA Telephone Survey 8:25 a.m. 8. Micro-transit Presentation 8:55 a.m. 9. GM Hiring Process 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 9:05 a.m. 10. Committee Reports • Leadership Committee: September 9, 2019- 10:30 AM • Strategy Committee: September 9, 2019- 8:30 AM • Finance Committee: September 10, 2019- 8:30 AM • Operations Committee: September 9, 2019- 9:30AM • Commissioner Comments & Announcements 9:15 a.m. 11. Adjourn Conference call in number: 802-540-2449 (guest ID# 11592) Next GMT Board of Commissioners Meeting Date: September 17, 2019 NOTES: * Indicates an action agenda item. • Persons with disabilities who require assistance or special arrangements to participate in programs or activities are encouraged to contact Jamie Smith at 802-540-2468 at least 48 hours in advance so that proper arrangements can be made. Hearing disabled patrons can contact GMT through the Vermont Relay Service (711). • Free transportation to and from GMT Board Meetings is available within the GMT service area. To make advance arrangements, please call GMT’s Customer Service Representatives at 802-540- 2468. • Municipal Clerks: Please post this public meeting notice pursuant to Act 78 of the Acts of the 1979 Vermont Legislature. Thank you. 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 GMT Board Minutes Date: May 21, 2019 Time: 7:30AM Place: 15 Industrial Parkway Burlington, VT 05401 Present: Tom Chittenden, Chair, South Burlington Bonnie Waninger, Vice Chair, Washington County Denis Barton, Secretary, Shelburne Paul Bohne, Treasurer, Essex Chapin Kaynor, Commissioner, Williston Amanda Holland, Alt. Commissioner, Grand Isle County John Sharrow, Commissioner, Milton Phil Pouech, Commissioner, Hinesburg (via phone) Tasha Wallis, Commissioner, Lamoille County (via phone) Chapin Spencer, Commissioner, Burlington Catherine Dimitruk, Commissioner, Franklin County Mark A. Sousa, General Manager Cari Whittemore, Executive Assistant Jamie Smith, Marketing and Public Affairs Manager Kimberly Wall, Grants Manager Patricia Redalieu, Director of Human Resources Deb Coppola, Senior Accountant Members of the Public: Ross McDonald, VTrans Open Meeting –Chair Chittenden opened the meeting at 7:34 AM. A quorum of the Board was present. Adjustment to the Agenda- None Public Comment – None 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 Approval of the April 2019 Board Meeting Minutes - Commissioner Barton made a motion to approve April meeting minutes with changes to the Executive Session language and adding Commissioner Holland as present. Commissioner Bohne seconded the motion. All were in favor and the minutes were approved. GM Update- Mr. Sousa stated that the Swiftly app implementation has been pushed to possibly mid-July. Token Transit app will launch June 17. Mr. Sousa stated that he and Mr. Kimball have met with a local solar panel company to gather information for adding panels to the maintenance portion of 15 Industrial Parkway. GMT is working with VEIC regarding the electric busses that will be delivered in August. Financial Update – Kimberly Wall and Debbie Coppola- Ms. Wall and Ms. Coppola presented the financial documents. Ms. Coppola explained that the transit rate has gone from $74 to $70 per hour. Ms. Wall stated that currently the trend shows GMT would end the fiscal year in the area of $70-$72 per hour. There was much discussion and questions regarding the transit rate. Medicaid is not taken into effect, but GMT is not expecting a deficit. There were additional a conversations regarding the memo. Jamie Smith gave an overview of the advertisement budget. GMT’s new Finance Director starts May 28, 2019. Token Transit Memo*- Jamie Smith presented the Token Transit memo. At the April board meeting Commissioner Spencer mentioned he would like the memo as a voting item. Ms. Smith discussed GMT procurement policy. Token Transit app should launch with the June 17 fare increase. The contract with Token Transit is a one year pilot. Commissioner Bohne proposed a motion that GMT approve Token Transit’s 1 year pilot software and subscription. Commissioner Sharrow seconded the Token Transit memo passed unanimously. VTrans Update – Ross MacDonald- Mr. MacDonald gave an overview regarding where VTrans is with both the Token Transit and Swifly apps. VTrans have been testing the Swifly app with favorable results. Go VT will spend $30,000.00 marketing these apps, in addition to what GMT will be spending. Mr. MacDonald gave a grant overview and status. Berlin facility- The UST storage tank is being removed. VTrans is working with GMT to install a 2 inch sewer line. 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 Hiring Practices at GMT – Trish Redalieu- Ms. Redalieu presented the GMT hiring process power point that was previously presented to the Operations committee. It was suggested that due to time constraints, suggestions would be brought to the separate committees. Commissioner Spencer asked have we hired people by processes other than what we are seeing here? Ms. Redalieu said that yes, sometimes we circumvent or shorten the process. She goes on to explain an example regarding fully endorsed drivers. Commissioner Spencer followed-up by stating he would like the Board to fully understand the scope of when policy has shifted or changed in the past and what hirings (if any) we made that have been different than the process outlined to give a sense of the culture. Board of Commissioners Terms- Chair Chittenden gave notice that he will be stepping down as the Chair but will continue to be a member of the board. Also, Commissioner Barton will be leaving. Committee reports- • Strategy Committee: Next scheduled meeting is June 10th at 8:30 am. Discussed looking forward to July and where the committee is with strategic goals and how to proceed for the remainder of the year. • Operations Committee: Next scheduled meeting is June 10th @ 9:30 am. The PIP is in good shape went over the strategic goals and ADA metrics. Trying to find ways to measure the ADA program. • Leadership Committee: Next scheduled meeting is June 10th @ 10:30 am. Basically the same as Strategy. Discussed looking forward to July and where the committee is with strategic goals and how to proceed for the remainder of the year. • Finance Committee: Next scheduled meeting is June 11th @ 8:30 am. Thanked staff for doing a great job digging in. Commissioner Comments and Announcements- Chapin Kaynor sat in on a round table with CCRPC. There were a lot of helpful comments addressing issues regarding rural transit. Other Business - There was no other business. Executive Session- Commissioner Waninger moved to find that premature general public knowledge of the General Manager’s contract would clearly place GMT at a substantial disadvantage; Commissioner Bohne seconded. Motion carried. 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 Commissioner Waninger moved to enter Executive Session at 9:14 am; Commissioner Spencer seconded. Motion carried. Commissioner Dimitruk moved to leave Executive Session at 9:45 am; Commissioner Spencer seconded. Motion carried. Adjourn – Commissioner Dimitruk moved to adjourn; Commission Waninger seconded. Motion carried at 9:52 am. Next GMT meeting date: June 18, 2019 @ 7:30 am at GMT 15 Industrial Parkway, Burlington, VT Respectfully Submitted, _______________________________________ Denis Barton, Secretary 15 Industrial Parkway, Burlington, VT 05401 | T: 802-864-2282 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 GMT Board Meeting Minutes -- DRAFT Monday, July 8, 2018 at 7:30 AM CCRPC Offices 110 West Canal Street, Suite 202 Winooski, VT 05404 Staff Present: None. Commissioners Present: Tom Chittenden, Chair, South Burlington Bonnie Waninger, Vice Chair, Washington County Dan Currier, Washington County Alternate Paul Bohne, Treasurer, Essex (phone) Marti Powers, Essex Alternate Chapin Kaynor, Secretary, Williston John Sharrow, Milton Phil Pouech, Hinesburg (phone) Tasha Wallis, Lamoille County (phone) Chapin Spencer, Burlington Catherine Dimitruk, Franklin County Bob Buermann, Grand Isle County Lee Krohn, Shelburne Alternate Ray Coffey, Winooski Alternate Others Present: Ed Adrian, attorney for GMT Open Meeting: Chair Chittenden opened the meeting at 7:32 AM.
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