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Green Mountain Transit Board of Commissioners November 17, 2020 - 7:30 A.M

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Green Mountain Transit Board of Commissioners November 17, 2020 - 7:30 A.M Green Mountain Transit Board of Commissioners November 17, 2020 - 7:30 a.m. 101 Queen City Road, Burlington VT 05401 Virtual Meeting via Zoom Meetings The mission of GMT is to promote and operate safe, convenient, accessible, innovative, and sustainable public transportation services in northwest and central Vermont that reduce congestion and pollution, encourage transit oriented development, and enhance the quality of life for all. 7:30 a.m. 1. Open Meeting 7:31 a.m. 2. Adjustment of the Agenda 7:33 a.m. 3. Public Comment 7:35 a.m. 4. Consent Agenda (Action Item) • October 20 Board Meeting Minutes (Pages 3-9) • Check Register (Pages 10-16) • Finance Report (Pages 17-19) • Maintenance Report (Page 20) • Planning, Marketing and Public Affairs Report (Page 21) • IT Support, Administrative Support, Training and HR Report (Page 22) • Ridership Reports (Pages 23-24) 7:40 a.m. 5. VTrans Update 7:50 a.m. 6. General Manager Report – Updates and Opportunity for Questions (Pages 25-26) 8:00 a.m. 7. Board Committee Reports 8:10 a.m. 8. Public Transit Safety Agency Plan (PTASP) Presentation (Action Item) (Pages 27-50) 8:25 a.m. 9. Zero Fare Policy Presentation & Discussion (Pages 51-72) 8:45 a.m. 10. COVID Related Service Changes Update Presentation (Pages 73-74) 9:00 a.m. 11. Six Month General Manager Job Performance Review Process 9:15 a.m. 12. Commissioner Comments 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 1 9:30 a.m. 13. Adjourn Join Zoom Meeting: https://us02web.zoom.us/j/89305968523 Meeting ID: 893 0596 8523 One tap mobile +16465588656,,89305968523# US (New York) +13017158592,,89305968523# US (Germantown) Dial by your location +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Meeting ID: 893 0596 8523 Find your local number: https://us02web.zoom.us/u/kcTwZgRSVFZoom Meeting Next GMT Board of Commissioners Meeting Date: December 15, 2020 NOTeS • Persons with disabilities who require assistance or special arrangements to participate in programs or activities are encouraged to contact Jamie Smith at 802-540-1098 at least 48 hours in advance so that proper arrangements can be made. Hearing disabled patrons can contact GMT through the Vermont Relay Service (711). • Free transportation to and from GMT Board Meetings is available within the GMT service area. To make advance arrangements, please call GMT’s Customer Service Representatives at 802-540-2468. • Municipal Clerks: Please post this public meeting notice pursuant to Act 78 of the Acts of the 1979 Vermont Legislature. Thank you. 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 2 Green Mountain Transit Board Minutes October 20, 2020 - 7:30 a.m. 101 Queen City Road, Burlington VT 05401 Virtual Meeting via Zoom Meetings The mission of GMT is to promote and operate safe, convenient, accessible, innovative, and sustainable public transportation services in northwest and central Vermont that reduce congestion and pollution, encourage transit-oriented development, and enhance the quality of life for all. Present: Commissioner Buermann Jon Moore, General Manager Commissioner Waninger Jamie Smith, Dir of Planning and Marketing Commissioner Dimitruk Matt Kimball, Capital Projects Manager Commissioner Pouech Chris Damiani, Transit Planner Commissioner Derenthal Elaine Haytko, ED of VPTA Commissioner Brewer Jenn Wood, Community Relations Manager Commissioner Davis Kim Wall, Grants Manager Commissioner Kaynor Nick Foss, Dir. of Finance Commissioner Spencer Pam McDonald, Billing Coordinator Commissioner Baker Ross MacDonald, VTrans Commissioner Sharrow Trish Redalieu, Dir. of HR Commissioner Bohne Open Meeting Commissioner Waninger opened the meeting at 7:31AM Adjustment of the Agenda None Public Comment None Consent Agenda Commissioner Dimitruk made a motion to approve the consent agenda excluding the check register, Commissioner Baker seconded. All were in favor and the motion carried. Commissioner Sharrow asked about reimbursements to the agency, why can’t we accumulate those until the 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 3 end of the budget? Mr. Foss said that reimbursement was the true up for FY20 funds. Commissioner Sharrow also asked about the $22,000 in overpaid invoices. Mr. Foss said that sometimes there are some billing mistakes, and unfortunately that happened a few times this year. Commissioner Sharrow asked if we have to register our vehicles with the DMV? Mr. Moore said that we have to pay for the initial registration, but we don’t have to pay to renew. Commissioner Sharrow asked Mr. MacDonald if we could look into that. Commissioner Bohne made a motion to approve the check register, Commissioner Sharrow seconded. All were in favor, and the motion carried. VTrans Update Next month VTrans will launch the state management review. VTrans has been working with GMT staff regarding the mid-year amendment. They are processing the payments internally but, VTrans has had some billing challenges since some of their staff have been reassigned due to COVID-19. TDM and innovation grant is on the street for providers and partners to support projects in their communities. If anyone would like to see the application, VTrans would happy to send that around. Commissioner Sharrow asked about the facility in Berlin. Mr. MacDonald said he knows GMT has put the RFP out and VTrans is happy to assist with the transition once there are identified properties. Mr. Moore said that we are in the process of scoring the RFP and staff has been identifying properties and they have created a shortlist. Commissioner Waninger asked for an update of the conversation with RouteMatch. Mr. MacDonald said that RouteMatch/Uber asked VTrans to consider a few approaches, for example on-demand microtransit in a smaller community with RouteMatch/Uber software and there is another meeting on Thursday. The other approach they have asked VTrans to consider is to recruit existing Uber drivers in Chittenden County who would go through the background check process and be used as volunteer drivers. The goal is to leverage the capacity in each service areas. VTrans is looking into the Uber Health option, which means if there is no option to get someone to an appointment, can we contract with an Uber 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 4 driver and pay them a middle tier payment option for that trip. VTrans has asked RouteMatch for a path forward. Commissioner Waninger said the MRV TAC talked at the last meeting about the Wheels vehicle could provide service in the evening, i.e. To support a service like Valley Evening Service. Mr. MacDonald said this is the type of project VTrans is hoping to investigate further. General Manager Report Mr. Moore added a few items. He has been working with union leadership and plans to restart the union steering committee. Due to COVID, there are some changes that are affecting the schedule and it has been a challenge. In addition to the state mobility grant, FTA region 1 made GMT aware of a COVID relief fund. The Maintenance staff is working with our HVAC vendor to explore an air purification on board the vehicles. Commissioner Kaynor wanted to clarify in the COVID response, the trips that will be removed are just temporary and not service as a whole. Mr. Moore confirmed that those changes are temporary due to COVID. Board Committee Reports Strategy Committee: Commissioner Buermann said that the committee reviewed the Vision and Mission statement for the strategic plan and focused on preparing for a potential retreat. Operations Committee: Commissioner Sharrow said the committee is again having an issue with having a quorum. The committee reviewed the PIP, Commissioner Sharrow gave a brief introduction to the PIP for new board members. The committee discussed concerns about the cost to generate the information and discussed if the information is necessary as it relates to the cost to produce it. He said the committee is working on the safety plan and mentioned that Hunter Eddy has been named the new safety officer. The committee also reviewed PTO policy proposal and provided feedback. Finance Committee: Commissioner Bohne said the committee focused on FY22 budget work, and Mr. Foss will bring the board up to date in his upcoming agenda items. 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 5 Fairness and Inclusion Committee: Mr. Moore said the committee didn’t meet this month. Retirement Committee: Mr. Foss provided a summary in his finance report and said the commitee went over the charter, roles and responsibilities, and looking to have an investment advisor come in November.
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