Green Mountain Transit Board of Commissioners August 18, 2020 - 7:30 a.m. 101 Queen City Road, Burlington VT 05401 Virtual Meeting via Zoom Meetings The mission of GMT is to promote and operate safe, convenient, accessible, innovative, and sustainable public transportation services in northwest and central Vermont that reduce congestion and pollution, encourage transit oriented development, and enhance the quality of life for all. 7:30 a.m. 1. Open Meeting 7:31 a.m. 2. Adjustment of the Agenda 7:33 a.m. 3. Public Comment 7:35 a.m. 4. Consent Agenda (Action Item) • July 21 Board Meeting Minutes Pages 3-7 • Check Register Pages 8-15 • Maintenance Report Page 16 • Planning, Marketing and Public Affairs Report Pages 17-18 • IT Support, Administrative Support, Training & HR Report Page 19 • Ridership Reports Pages 20-21 7:40 a.m. 5. VTrans Update 7:50 a.m. 6. General Manager Update Pages 22-31 7:55 a.m. 7. Finance Report Pages 32-45 8:05 a.m. 8. Board Committee Reports 8:15 a.m. 9. FY21 Capital Budget Adjustment (Action Item) Pages 46-52 8:25 a.m. 10. Capital Budget Policy Update (Action Item) Page 53-56 8:35 a.m. 11. Microtransit Request for Proposals (RFP) Contract Award (Action Item) Pages 57-59 8:40 a.m. 12. Microtransit Approval to Implement (Action Item) Pages 60 8:50 a.m. 13. Legislative Transit Priorities – Representative Curt McCormack 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 1 9:10 a.m. 14. Executive Session: 1 V.S.A. § 313(a)(1)(D), Arbitration or Mediation 9:15 a.m. 15. Premium Pay Extension (Possible Action Item) 9:25 a.m. 16. Commissioner Comments 9:30 a.m. 17. Adjourn Join Zoom Meeting https://us02web.zoom.us/j/89316607688 Meeting ID: 893 1660 7688 One tap mobile +13126266799,,89316607688# US (Chicago) +16465588656,,89316607688# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 301 715 8592 US (Germantown) +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) Meeting ID: 893 1660 7688 Find your local number: https://us02web.zoom.us/u/k64iizuHc Next GMT Board of Commissioners Meeting Date: September 15, 2020 NOTES • Persons with disabilities who require assistance or special arrangements to participate in programs or activities are encouraged to contact Jamie Smith at 802-540-1098 at least 48 hours in advance so that proper arrangements can be made. Hearing disabled patrons can contact GMT through the Vermont Relay Service (711). • Free transportation to and from GMT Board Meetings is available within the GMT service area. To make advance arrangements, please call GMT’s Customer Service Representatives at 802-540-2468. • Municipal Clerks: Please post this public meeting notice pursuant to Act 78 of the Acts of the 1979 Vermont Legislature. Thank you. 101 Queen City Park Rd, Burlington, VT 05401 | T: 802-540-2468 F: 802-864-5564 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 2 Board Meeting Minutes Tuesday, July 21, 2020 at 7:30 a.m. Virtual Meeting via Zoom 101 Queen City Park Rd, Burlington, VT 05401 Present: Commissioner Waninger Jon Moore, General Manager Commissioner Baker Trish Redalieu, Director of Human Commissioner Kaynor Resources Commissioner Davis Nick Foss, Director of Finance Commissioner Pouech Jamie Smith, Director of Marketing and Commissioner Buermann Planning Commissioner Sharrow Deb Coppola, Senior Accountant Commissioner Bohne Jenn Wood, Public Affair Coordinator Commissioner Spencer Matt Kimball, Capital Projects Manager Alt. Commissioner Polyte Matthew Young, HR Coordinator Alt. Commissioner Gallagher Karen Plante, Payroll Administrator Alt. Commissioner Brewer Pam McDonald, Accounting Coordinator Alt. Commissioner Moore Chris Damiani, Transit Planner Alt. Commissioner Emery Ross McDonald, VTrans 1 1. Commissioner Waninger opened the meeting at 7:31 a.m. 2 3 2. Adjustment of the Agenda – None. Staff and Commissioners introduced themselves 4 to Charlie Baker the new Commissioner from South Burlington. 5 6 3. Public Comment – None. 7 8 4. Consent Agenda- Commissioner Kaynor made a motion to approve the consent 9 agenda with two grammatical corrections to the June 16th 2020 Minutes. 10 Commissioner Bohne seconded the motion. All were in favor and the motion 11 passed. 12 13 5. Introduction of Commissioner Baker- Charlie Baker the new Commissioner from 14 South Burlington introduced himself to the Board and staff. 15 16 6. VTrans update- Mr. McDonald informed the Board that any CARES Act funds not 17 used in FY20 will be rolled over into FY21. He informed the board of some changes 18 that VTrans and Premier are making to their bus route from Colchester VT to 101 Queen City Park Road, Burlington, VT 05401 | T: 802-540-2468 F: 802-540-2468 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 3 GMT Meeting Minutes Page | 2 1 Rutland VT and from Rutland to Albany. This service is currently suspended due to 2 COVID-19 but will continue once the administration gives the OK. 3 4 Mr. McDonald stated that he will be part of a call Friday to discuss the Berlin facility. 5 6 There was discussion. 7 8 Mr. Moore informed the Board that VTrans awarded GMT with $60,000.00 for site 9 analysis and architectural work. Staff hope to have the RFPs for these approved at 10 the September board meeting. 11 12 There was discussion. 13 14 Mr. McDonald informed the Board that VTrans held its first virtual E and D summit 15 and discussed how to improve the program, be more consistent with how the data 16 for the program is collected, as well as looking for alternate funding sources for the 17 program. 18 19 There was discussion. 20 21 7. GM Update- Mr. Moore stated that he and staff have been working with the 22 Burlington School district on the upcoming school years bus schedule, making sure 23 all guidance on COVID-19 is followed. The school schedule is still being worked on so 24 we are going to have to push back the drivers bid selection a few days. 25 26 Mr. Moore informed the Board that due to the executive order being extended, all 27 staff that are able, are teleworking. Also buses are still running at limited capacity 28 and ridership is still down 60% from last year but occasionally a bus will reach 29 capacity which requires a stand by bus take the overflow passengers and run two 30 buses on the route. 31 32 There was discussion. 33 34 Mr. Moore stated that GMT will honor any time off that has already been approved 35 but going forward requests will be evaluated on a case by case basis. 36 37 There was discussion. 38 39 Mr. Moore stated that GMT has agreed to pilot project on a cost based Medicaid 40 repayment model between July 1, 2020 and December 31, 2020. 41 42 There was discussion. 101 Queen City Park Road, Burlington, VT 05401 | T: 802-540-2468 F: 802-540-2468 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St. Albans, VT 05478 | T: 802-527-2181 F: 802-527-5302 4 GMT Meeting Minutes Page | 3 1 Mr. Moore stated that an MOU with Green Mountain Power has been signed 2 providing $15,000.00 towards two electric vehicles for the Berlin area with delivery 3 by December 2021. 4 5 There was discussion. 6 7 Mr. Moore informed the Board that GMT received 40 requests for proposals on the 8 Micro Transit pilot and 11 actual proposals. These will be scores and the award will 9 be presented to the Board in August for approval with hopes to start the service in 10 January 2021. 11 12 There was discussion. 13 14 8. Finance Report- Mr. Foss presented the finance report that was included in this 15 month’s board packet. 16 17 There was discussion. 18 19 Mr. Foss stated that as of May 2020 GMT has used about $70,000.00 of the CARES 20 Act funds. 21 22 There was discussion. 23 24 Commissioner Sharrow inquired about a $120,000.00 check that was issued to 25 VTrans. Mr. Foss stated that GMT was overpaid by VTrans and it was to replay them. 26 27 Mr. McDonald informed the board that there have been new staff and position 28 changes at VTrans and this payment was sent by mistake. He apologized for the 29 mistake and thanked GMT for their help and understanding. 30 31 There was discussion. 32 33 9. Election of Board Officers – Commissioner Waninger presented the slate that was 34 recommended by the Leadership Committee as follows, Chair: Commissioner 35 Waninger, Vice Chair: Commissioner Davis, Treasurer: Commissioner Bohne, 36 Secretary: Commissioner Kaynor. 37 38 There was discussion. 39 40 41 101 Queen City Park Road, Burlington, VT 05401 | T: 802-540-2468 F: 802-540-2468 6088 VT Route 12, Berlin, VT 05602 | T: 802-223-7287 F: 802-223-6236 375 Lake Road, Suite 5, St.