Ccos Committee Agenda (3 March 2020) - Agenda

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Ccos Committee Agenda (3 March 2020) - Agenda CCOs Committee Agenda (3 March 2020) - Agenda MEETING AGENDA CCOs COMMITTEE Tuesday, 3 March 2020 at 11.15am COUNCIL CHAMBER LIARDET STREET NEW PLYMOUTH Chairperson: Cr Richard Jordan Members: Cr Colin Johnston (Deputy) Cr Sam Bennett Cr Gordon Brown Cr Anneka Carlson Cr Murray Chong Cr Dinnie Moeahu Mayor Neil Holdom 1 CCOs Committee Agenda (3 March 2020) - Agenda CCOS COMMITTEE PURPOSE Communicate the Council’s priorities and strategic outcomes to the Council’s CCOs Ensure delivery by CCOs through the development of Statement of Intent and integration of CCO outcomes with the Council’s Long-Term Plan and Annual Plan funding processes and decisions Monitoring the financial and non-financial performance and delivery on strategic outcomes of the Council’s CCOS through quarterly, half-yearly and annual reports. Purpose of Local Government The reports contained in this agenda address the requirements of the Local Government Act 2002 in relation to decision making. Unless otherwise stated, the recommended option outlined in each report meets the purpose of local government and: Promote the social, economic, environmental, and cultural well-being of communities in the present and for the future. Would not alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or transfer the ownership or control of a strategic asset to or from the Council. END 2 CCOs Committee Agenda (3 March 2020) - Health and Safety Health and Safety Message In the event of an emergency, please follow the instructions of Council staff. Please exit through the main entrance. Once you reach the footpath please turn right and walk towards Pukekura Park, congregating outside the Spark building. Please do not block the foothpath for other users. Staff will guide you to an alternative route if necessary. If there is an earthquake – drop, cover and hold where possible. Please be mindful of the glass overhead. Please remain where you are until further instruction is given. 3 CCOs Committee Agenda (3 March 2020) - Apologies APOLOGIES None advised 4 CCOs Committee Agenda (3 March 2020) - Deputations ADDRESSING THE MEETING Requests for public forum and deputations need to be made at least one day prior to the meeting. The Chairperson has authority to approve or decline public comments and deputations in line with the standing order requirements. PUBLIC FORUM Public Forums enable members of the public to bring matters to the attention of the committee which are not contained on the meeting agenda. The matters must relate to the meeting’s terms of reference. Speakers can speak for up to 5 minutes, with no more than two speakers on behalf of one organisation. None advised DEPUTATIONS Deputations enable a person, group or organisation to speak to the meeting on matters contained on the agenda. An individual speaker can speak for up to 10 minutes. Where there are multiple speakers for one organisation, a total time limit of 15 minutes, for the entire deputation, applies. None advised 5 CCOs Committee Agenda (3 March 2020) - Previous Minutes PREVIOUS COMMITTEE MINUTES Recommendation That the minutes of the CCOs Committee (26 November 2019), and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and correct record. END 6 CCOs Committee Agenda (3 March 2020) - Table of Contents REPORTS ITEMS FOR DECISION BY COMMITTEE 1. CCOs Quarter 2 Report to 31 December 2019 2. Papa Rererangi i Puketapu Financial Audit Update Report Outlining Actions Addressing their Audit Management Report for YE 30 June 2019 3. CCOs Interim Financial Statements 4. CCOs Draft Statements of Intent END 7 1 CCOs Committee Agenda (3 March 2020) - Decision - Q2 CCOs Performance Reports PERFORMANCE REPORTS FOR NPDC’S COUNCIL CONTROLLED ORGANISATIONS FOR THE QUARTER ENDED 31 DECEMBER 2019 PURPOSE 1. The purpose of this report is for the CCOs Committee to note the Quarter Two Performance Reports for the three main Council Controlled Organisations (CCOs) of New Plymouth District Council (NPDC, the Council). 2. The three main CCOs include New Plymouth PIF Guardians Ltd (NPG), Papa Rererangi i Puketapu Ltd (PRIP, the Airport) and Venture Taranaki Trust (VTT). RECOMMENDATION That, having considered all matters raised in the report, the Quarter Two Performance Reports of the following NPDC Council-Controlled Organisations be noted: a) New Plymouth PIF Guardians Ltd b) Papa Rererangi i Puketapu Ltd c) Venture Taranaki Trust SIGNIFICANCE AND ENGAGEMENT 3. This report is provided for information purposes only, and has been assessed as being of some importance. DISCUSSION 4. The CCOs prepare Statements of Intent (SOI) each year. The SOIs form the basis for performance monitoring and these reports. 5. CCO half-yearly (Quarter Two) reports must be delivered to Council within two months of the end of the first half of each financial year. All reports were received within the deadline. Summary of Perpetual Investment Fund Quarterly Report 6. Tasmanian Land Company Ltd Group wind up has been delayed due to dispute regarding a possible additional milk solids payment from Fonterra Australia. The claim is for AUD$2.3 million by Moon Lake Investments. There was no resolution at a pre-trial Court mediation in August 2019 and we are still awaiting confirmation of a Court hearing date. 8 1 CCOs Committee Agenda (3 March 2020) - Decision - Q2 CCOs Performance Reports 7. Attached is the summary report from Mercer New Zealand; 8. The fund is sitting within all its strategic asset allocation ranges as per the Statement of Investment Policy and Objectives. Summary of Papa Rererangi i Puketapu Quarterly Report 9. Papa Rererangi i Puketapu (PRIP) has made a profit before tax of $307k which is above the re-forecast budget of $256k for the first six months of the financial year. 10. Passenger numbers are higher for the first six months FY2020 compared to the first six months FY2019 despite Jetstar decreasing then ceasing services during the period. This is due to an increase in passengers using Air NZ who have increased their passenger capacity. 11. The terminal project is near completion and expected to be within budget and operational by mid-March. 12. The management of Airport are watching the oversight of the proposed Civil Aviation Bill with interest which could have an impact on the operations of PRIP around settling landing charges and capital expenditure. Summary of Venture Taranaki Trust Quarterly Report 13. Good progress was made on the performance measures and outcome and impact indicators. 9 1 CCOs Committee Agenda (3 March 2020) - Decision - Q2 CCOs Performance Reports 14. The Venture Taranaki Trust (VTT) budget summary shows significant leveraged revenue beyond what was forecast. This was largely due to funding received from Ministry of Business, Innovation & Employment (MBIE) for the National New Energy Development Centre establishment, and Turbocharging Tapuae Roa. 15. Key highlights from the quarter were: a) Curious Minds Participatory Science Platform funding was extended for a further two years ($308,000) b) Release of the Taranaki Innovation Ecosystem report c) National New Energy Development Centre core establishment team recruited, funding confirmed and agreement with MBIE completed d) $1.9m Callaghan grants and funding distributed in Taranaki in the first six months of the year (annual target $1m) e) Economic Development NZ Award for VTTs Export Mapping project f) Attraction Campaign reached over 1.5 million people across social, digital and traditional channels. FINANCIAL AND RESOURCING IMPLICATIONS 16. This report is produced within existing resources and budgets. IMPLICATIONS ASSESSMENT 17. This report confirms that the matter concerned has no particular implications and has been dealt with in accordance with the Local Government Act 2002. Specifically: Council staff have delegated authority for any decisions made; Council staff have identified and assessed all reasonably practicable options for addressing the matter and considered the views and preferences of any interested or affected persons (including Māori), in proportion to the significance of the matter; Council staff have considered how the matter will promote the social, economic, environmental, and cultural well-being of communities in the present and the future. Unless stated above, any decisions made can be addressed through current funding under the Long-Term Plan and Annual Plan; Any decisions made are consistent with the Council's plans and policies; and 10 1 CCOs Committee Agenda (3 March 2020) - Decision - Q2 CCOs Performance Reports No decisions have been made that would alter significantly the intended level of service provision for any significant activity undertaken by or on behalf of the Council, or would transfer the ownership or control of a strategic asset to or from the Council. APPENDICES Appendix 1: Perpetual Investment Fund Performance report to 31 December 2019 (ECM 8242845) Appendix 2 Papa Rererangi i Puketapu Performance report to 31 December 2019 (ECM 8242986) Appendix 3 Venture Taranaki Trust Performance report to 31 December 2019 (ECM 8242215) Report Details Prepared By: Laura Harris (Financial Accountant), Kathryn Scown (Principal Adviser – Regional Economic Development) Team: Business Services, Strategy Group Approved By: Joy Buckingham (Chief Financial Officer) Ward/Community: District wide Date: 19 February 2020 File Reference: ECM 8242987 -------------------------------------------------------End
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