Township of East Garafraxa Special Electronic Council Meeting Agenda Tuesday, February 9, 2021 at 2:00 P.M.
1. Opening of Meeting
2. Added Items (late Submissions – if any)
3. Approval of Agenda
4. Disclosure of Pecuniary Interest and General Nature Thereof
5. Approval of Minutes 5.1. Special Electronic Council Meeting Minutes for January 26, 2021
5.2. Business arising from Minutes
6. Public Question Period 2:10 p.m.
*Questions to be sent by email to Jessica Kennedy, Deputy Clerk [email protected] no later than Monday, February 8, 2021 at noon.
7. Delegation(s)/Presentation(s) 7.1. 4:00 p.m. Closed Meeting - Pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
Township Solicitor, Jeff Wilker, Partner, Thomson Rogers Lawyers, Township Engineer, Gord Feniak, Executive Vice President, Public Sector, R.J. Burnside& Associates Limited
8. Public Meeting(s) – Nothing at this time.
9. Unfinished Business 9.1. COVID-19 (Coronavirus) Update 9.1.1. Conference Call/Zoom Meeting Updates 9.1.2. Health and Safety Policies 9.1.3. Funding 9.1.4. Outdoor Ice Rinks 9.1.5. Other
9.2. Strategic Plan 9.2.1. Draft Plan (to follow)
Special Council Meeting Agenda February 9, 2021 - Page 2 of 4
10. Planning Department 10.1. Development Update(s)
10.2. County of Dufferin 10.2.1. Municipal Comprehensive Review Council Update Presentation
11. Public Works Department 11.1. Director of Public Works Report(s)
11.2. Gravel Hauling Tender 11.2.1. Report to Council
11.3. Wellington County 11.3.1. Notice of Commencement of Road Master Action Plan
12. Treasury and Accounts 12.1. 2021 Draft Budget 12.1.1. Reserve Summary 12.1.2. Roads Capital Report 12.1.3. Assessment Comparative 12.1.4. Development Charges Reserve Account Summary as of December 31, 2020
12.2. Development Charges 12.2.1. Reserve Account Summary as of December 31, 2020
12.3. 2020 Supplementary/ Tax Write Off Summary
12.4. McKee Cemetery 12.4.1. Letter and Financial Report
12.5. Ministry of Municipal Affairs and Housing 12.5.1. Municipal Modernization Program Intake 2 Letter
12.6. RLB LLP Chartered Accountants 12.6.1. 2020 Audit Plan
13. County Council Business 13.1. County Council 13.1.1. February 11, 2021 Council Meeting Agenda
13.2. Integrity Commissioner RFP
13.3. SWIFT Rural Broadband Expansion 13.3.1. Virtual Open House Tuesday, January 26, 2021– Recording
13.4. Economic Development 13.4.1. Agriculture Virtual Roundtable – February 18, 2021 (registration link in attachment) 13.4.2. Meat Processing Feasibility Study – Dufferin County Producer Supply Survey
13.5. Service Delivery Review 13.5.1. Discussion/Follow Up Special Council Meeting Agenda February 9, 2021 - Page 3 of 4
13.6. Climate Change Action Plan 13.6.1. Letter of Support
14. Committees 14.1. Credit Valley Conservation Authority 14.1.1. Letter Regarding Strategic Plan 2020-2022
14.2. Grand Valley & District Medical Dental Board 14.2.1. Update
14.3. Grand Valley & District Community Centre Board 14.3.1. Update
14.4. Grand Valley & District Fire Board 14.4.1. Update
15. General Business and Correspondence 15.1. Association of Municipalities of Ontario (AMO) 15.1.1. Policy Update – Community Safety Policing Grants, Broadband Investments in Northern Ontario
15.2. Township of Lake of Bays 15.2.1. Support to Repeal Schedule 8 of Bill 229 15.2.2. Request for Municipal Infrastructure Funding Opportunities 15.2.3. Ontario Fire College Closure
15.3. Municipal Insurance Rates 15.3.1. Municipality of Grey Highlands – January 22, 2021 15.3.2. Town of Gore Bay – January 25, 2021
15.4. Municipality of West Nipissing 15.4.1. Municipal Drainage Matters – National Railways
15.5. Township of Asphodel-Norwood 15.5.1. Community Safety & Well-Being Plan – Extension Request
15.6. Township of North Glengarry 15.6.1. Reopening of Small Businesses
15.7. Upper Grand District School Board 15.7.1. Annual Community Partnership Meeting
15.8. Ministry of Environment, Conservation and Parks 15.8.1. Conservation Authorities Act Amendments – Bill 229
16. Added Items (Late Submission – if any)
17. New Business 17.1. 2022 Elections
18. Closed Meeting Special Council Meeting Agenda February 9, 2021 - Page 4 of 4
Pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): 18.1. Personal matters about an identifiable individual, including municipal or local board employees.
18.2. A proposed or pending acquisition or disposition of land by the municipality or local board.
18.3. Labour relations or employee negotiations.
18.4. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.
18.5. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
18.6. Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.
18.7. Closed Meeting Minutes
19. By-Law(s) – Nothing at this time.
20. Confirming By-Law
21. Adjournment To Meet again for the Special Electronic Council Meeting on Tuesday, February 23, 2021, at 2:00 p.m., or at the call of the Mayor.
East Garafraxa Township Special Electronic Council Minutes January 26, 2021
The Council of the Township of East Garafraxa held a Special Electronic Meeting of Council by video conference at 2:00 p.m. on January 26, 2021. Councillors Tom Nevills, Fran Pinkney, Lenora Banfield and Deputy Mayor John Stirk (Deputy Mayor arrived at 2:55 p.m.) were in attendance with Mayor Guy Gardhouse presiding. Susan Stone, CAO/Clerk-Treasurer, Jessica Kennedy, Deputy Clerk, Dave Menary, Director of Public Works, Sarah Culshaw, Deputy Treasurer (for Budget), and Township Planning Consultant, Elizabeth Howson, MCIP, RPP, Principal of Macaulay Shiomi Howson Ltd. ((MSH) (for Planning Act Decision under Section 10.2)) were also in attendance.
1. Opening of Meeting Meeting called to order.
2. Added Items – Nothing at this time.
3. Approval of Agenda Motion passed to approve agenda as circulated.
4. Disclosure of Pecuniary Interest and General Nature Thereof – Nothing at this time.
5. Approval of Minutes 5.1. Special Electronic Council Meeting Minutes for January 12, 2020 – Motion passed to approve as circulated.
5.2. Special Electronic Council Meeting Minutes for January 14, 2021 (Council Workshop) - Motion passed to approve as circulated.
5.3. Business arising from Minutes – Nothing at this time.
6. Public Question Period 2:10 p.m. – Nothing at this time.
7. Delegation(s)/Presentation(s) – Nothing at this time.
8. Public Meeting(s) 4:00 p.m. – Nothing at this time. DRAFT 9. Unfinished Business The following was received and/or dealt with: 9.1. COVID-19 (Coronavirus) Update 9.1.1. Conference Call/Zoom Meeting Updates 9.1.2. Health and Safety Policies 9.1.3. Funding 9.1.4. Other – nothing at this time.
9.2 Proposed Tow Truck Licensing By-Law Dufferin County 9.2.1 Town of Orangeville Email Correspondence 9.2.2 Town of Orangeville Report Motion passed to approve participation in Stage 1 of the development of uniform Tow Truck Licensing Bylaw, and contribute $1,000 to process.
Special Electronic Council Meeting Minutes January 26, 2021 Page 2 of 8
10. Planning Department The following were received and/or dealt with: 10.1. Development Update(s) CAO reported that there are numerous planning enquiries by email and voicemail, and some planning applications pending, in addition to the ongoing planning matters. Updated Development chart to be provided to Council. It was also noted that Ms. Gervais is continuing to provide services with respect to building permits until staff and Planning Consultant have opportunity to be trained on the Building Permit online system.
10.2. Planning Act Decision – 4:00 p.m. 10.2.1. Temporary Use Application File Z12-20; to permit a garden suite for a period of 20 years – 152457 County Road 5, Concession 13, West Part Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1. Owner: 1584412 Ontario Inc., Applicant: Steve Attard 10.2.2. Planning Report - Elizabeth Howson, Macaulay Shiomi Howson Ltd. Ms. Howson in attendance to present Planning Report and Recommendation to approve the existing use as a secondary dwelling unit in an accessory building, pursuant to OPA#8, recently adopted by Council, as the dwelling unit does not meet the criteria of a Temporary Use for a Garden Suite. She noted that the existing dwelling is located within a permanent structure, which is not removeable, and there will be no impacts on the surrounding properties, and requirement for a building permit to be obtained will still apply. This approach results in no differences to the proposed use presented at the Public Meeting, and therefore, re-circulation of the application is not required, and Zoning Bylaw Amendment contains a clause to address this, and is compliant with the provisions of the Planning Act. Motions passed to approve as revised and to pass Zoning Bylaw Amendment 5- 2021.
10.3. Town of Orangeville 10.3.1. Notice of Official Plan and Zoning By-Law Amendment and Site Plan Approval OPZ- 2020-03 and SPA-2020-10; 780 Broadway 10.3.2. Notice of Hearing – Minor Variance A-01/21; to permit an increased lot coverage and reduced minimum front yard setback – 18 Young Court Design of the subdivisionDRAFT discussed with Ms. Howson, with respect to open ditches and no intersections or through traffic.
10.4. Town of Erin 10.4.1. Notice of Complete Application and Public Meeting Zoning By-Law Amendment and A Proposed Plan of Subdivision Files Z19-04 & 23T-19001, location Part of Lot 13 Concession 2, Hamlet of Ospring, Town of Erin, with a civic address of 5414 Second Line 10.4.2. Notice of Complete Application and Public Meeting Zoning By-Law Amendment File Z20-13, condition of consent applications B104-17, B105-17 and B106-17, Concession 11 Part Lot 15 RP 61R10408 Parts 3 and 4 RP 61R10648, Part 2
10.5. County of Wellington 10.5.1. Notice of Adoption of Official Plan Amendment Under Section 22 of Planning Act OPA#112 – to Update Policies for Additional Residential Units
10.6. County of Dufferin Special Electronic Council Meeting Minutes January 26, 2021 Page 3 of 8
10.6.1. Building Permit Listing to MPAC – December 2020
11. Public Works Department The following were received and/or dealt with: 11.1. Director of Public Works Report(s)
11.2. Retirement Letter Motion passed to receive Mr. Menary’s retirement letter, and thanking him for his 45 years of service and dedication. Mr. Menary’s last day will be May 28, 2021.
11.3. Grader Update Nothing at this time. Still under investigation.
Discussion regarding complaint received regarding unmaintained road allowance on 18th Line which has been gated and no trespassing signage posted by someone other than the Township. It was noted that the roadway is unmaintained, and not part of a snowmobile trail system, and staff instructed to post appropriate signage at each end; however, any barrier/gate or other signage by other than the Township is not appropriate. However, the roadway is difficult to access by public works, especially at this time of year.
12. Treasury and Accounts The following were received and/or dealt with: 12.1. Bills and Accounts 12.1.1. 2020 12.1.2. 2021 Motion passed to approve.
12.2. 2021 Draft Budget 12.2.1. Reserve Summary 12.2.2. Roads Capital Report 12.2.3. Assessment Comparative Deferred till February 9, 2021 Council meeting for adoption.
12.3. Tax Arrears Comparison Chart DRAFT 12.4. Ontario Municipal Partnership Fund (OMPF) 12.4.1. 2021 First Quarter Allocation
12.5. Orangeville Library 12.5.1. 2021 Non-Resident Fee
12.6. Ministry of Finance 12.6.1. Property Tax Decisions – January 13, 2021 12.6.1.1. Property Tax Assessment System – November 17, 2020
13. County Council Business The following were received and/or dealt with: 13.1. County Council 13.1.1. January 28, 2021 Council Meeting Agenda 13.1.2. Conservation Authorities Working Group Discussion ensued regarding jurisdiction and County’s interest. Special Electronic Council Meeting Minutes January 26, 2021 Page 4 of 8
13.2. SWIFT Rural Broadband Expansion 13.2.1. Virtual Open House Tuesday, January 26, 2021 at 7:00 p.m.
13.3. Economic Development 13.3.1. Growing Opportunity through COVID-19 – Agriculture Roundtable with Minister Sylvia Jones and Minister Ernie Hardeman – January 28, 2021 13.3.2. Registration Link – Evenbrite
13.4. Service Delivery Review 13.4.1. Email Correspondence 13.4.2. Part A: Final Recommendations Report – December 18, 2020 Discussion ensued regarding recommendations contained within the report and possible collaboration with other municipalities and/or the Council regarding certain services, such as shared public works facility with the County, for which there should be dialogue with the County. Also, it was suggested that there be joint discussions with the County and/or other municipalities regarding sharing other services, such as economic development, and staff instructed to put Township Strategic Plan back on next Council agenda.
13.5. Climate Change 13.5.1. Email Correspondence – January 18, 2021 13.5.1.1. Draft Climate Action Plan 13.5.1.2. Open House Poster 13.5.1.3. Community Member Letter of Support Template 13.5.1.4. Organizational Letter of Support Template Mayor Gardhouse and CAO to provide appropriate letter of support by requested date of February 10, 2021.
14. Committees The following were received and/or dealt with: 14.1. Grand River Conservation Authority (GRCA) 14.1.1. Summary of the General Membership Meeting – January 22, 2021 14.1.2. 2021 Budget and Levy Meeting February 26, 2021 14.1.3. Report – Budget 2021 – Draft #2 14.1.3.1. 2021 Draft Budget – January 22, 2021 14.1.3.2. SummaryDRAFT of Municipal Levy – 2021 Budget
14.2. Grand Valley Public Library 14.2.1. 2021 Budget 14.2.2. 2020 Annual Report Motion passed to accept.
14.3. Grand Valley & District Community Centre Board 14.3.1. Update
14.4. Grand Valley & District Fire Board 14.4.1. Update
14.5. Dufferin Municipal Officers Association (DMOA) 14.5.1. Meeting Minutes for November 27, 2020
15. General Business and Correspondence Special Electronic Council Meeting Minutes January 26, 2021 Page 5 of 8
The following were received and/or dealt with: 15.1. Township of Norwich 15.1.1. Assessment Methodologies for Aggregate Resource Properties
15.2. Town of Mono 15.2.1. Mono Pursues Charges Against Fill Violators
15.3. United Counties of Stormont, Dundas & Glengarry 15.3.1. Reopening of Small Businesses
15.4. Municipality of Mississippi Mills 15.4.1. Request for Revisions to Municipal Elections
15.5. Township of South-West Oxford 15.5.1. Automatic Speed Enforcement (aka Photo Radar)
15.6. Township of Larder Lake 15.6.1. Municipal Insurance Costs
15.7. Township of Laird 15.7.1. Cap on Gas and Greenhouse Gas Pollution
15.8. Ministry of Municipal Affairs and Housing 15.8.1. Exercising Horses During the Declaration of Emergency
15.9. Ministry of Natural Resources and Forestry 15.9.1. Proposed Changes to the Regulation Standards under Oil, Gas and Salt Resources Act
15.10. Ministry of Transportation 15.10.1. Off-Road Vehicles Letter 15.10.2. Municipal Guidance – Operation of Off-Road Vehicles on Municipal Roadways
16. Added Items – Nothing at this time.
17. New Business DRAFT The following were received and/or dealt with: 17.1. Greenwood Construction 17.1.1. Request for an Amendment to Site Plans for Licence #3634 – Letters & Map Matter further discussed in Closed Meeting.
18. Closed Meeting – 4:07 p.m. to 5:37 p.m. – Motion passed to go into Closed Pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): 18.1. Personal matters about an identifiable individual, including municipal or local board employees.
18.2. A proposed or pending acquisition or disposition of land by the municipality or local board.
18.3. Labour relations or employee negotiations.
18.4. Litigation or potential litigation, including matters before administrative Special Electronic Council Meeting Minutes January 26, 2021 Page 6 of 8
tribunals, affecting the municipality or local board.
18.5. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
18.6. Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.
18.7. Closed Meeting Minutes
Motion passed to come out of Closed and resume regular business. Staff instructed in accordance with Closed Meeting discussions, and motions passed regarding proposals by Greenwood Construction regarding pits located on 18th Line, and 17th Line proposal; and regarding Banks property located on Dufferin Road 3.
19. By-Laws Notice of intention to pass the following by-law(s): 19.1. Being a By-law to amend Zoning By-law 60-2004 as amended to permit an accessory dwelling for property location 152457 County Road 5, Concession 13, West Part, Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1 (Temporary Use Application File Z12-20 Attard)
Matter dealt with under item 10.2, motion and By-Law 5-2021 passed.
20. Confirming By-Law Motion and By-Law 6-2021 passed.
21. Adjournment To Meet again for the Special Electronic Council Meeting on Tuesday, February 9, 2021, at 2:00 p.m., or at the call of the Mayor.
Motion passed to adjourn.
The following resolutions were passed:
MOVED BY PINKNEY, SECONDEDDRAFT BY BANFIELD BE IT RESOLVED THAT The agenda be approved as amended. CARRIED
MOVED BY NEVILLS, SECONDED BY PINKNEY BE IT RESOLVED THAT the minutes of the Special Electronic Council Meeting held January 12,2021 be adopted as circulated. CARRIED
MOVED BY NEVILLS, SECONDED BY PINKNEY BE IT RESOLVED THAT the minutes of the Special Electronic Council Meeting held January 14,2021 be adopted as circulated. CARRIED
MOVED BY PINKNEY, SECONDED BY NEVILLS BE IT RESOLVED THAT Council for the Township of East Garafraxa wish to participate in Stage 1 of the development of a uniform Tow Truck Licensing by-law and will contribute the requested $1000 in accordance with the Town of Orangeville resolution 2021-014 and report CPS-2021-004. CARRIED
Special Electronic Council Meeting Minutes January 26, 2021 Page 7 of 8
MOVED BY BANFIELD, SECONDED BY NEVILLS BE IT RESOLVED THAT Council do hereby receive letter of retirement from Dave Menary, Director of Public Works dated January 20, 2021. Council appreciates Mr. Menary’s 45 years of service and dedication to the Township and wishes him well with future endeavours. CARRIED
MOVED BY BANFIELD, SECONDED BY NEVILLS BE IT RESOLVED THAT Bills and Accounts be paid in the amount of:
General 2020 $212,998.76 2021 $ 14,456.91
Roads 2020 $ 46,511.15 2021 $ 3,701.62. CARRIED
MOVED BY BANFIELD, SECONDED BY PINKNEY BE IT RESOLVED THAT the 2021 Grand Valley Library Budget be accepted, East Garafraxa’s share being $33,679.00. CARRIED
MOVED BY PINKNEY, SECONDED BY NEVILLS BE IT RESOLVED THAT Planning Report with respect to Temporary Use Application Z12-20, dated January 26, 2021 be received;
And that Temporary Use Application file Z12-20 be approved as revised pursuant to Planning Report;
AND further that Council adopt a Zoning By-law Amendment to permit an accessory dwelling in an existing accessory building for property location 152457 County Road 5 Concession 13, West Part Lot 18 West Part, Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1. CARRIED
MOVED BY BANFIELD, SECONDED BY STIRK BE IT RESOLVED THAT Leave be given to introduce a by-law to amend Zoning By-law 60- 2004 as amended to permit an accessory dwelling in an existing accessory building for property location 152457 County Road 5, Concession 13, West Part, Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1 and that it be given the necessary readings and be passed and numbered 5- 2021. CARRIED DRAFT
MOVED BY BANFIELD, SECONDED BY PINKNEY BE IT RESOLVED THAT Council move to a Closed Meeting pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): Personal matters about an identifiable individual, including municipal or local board employees; A proposed or pending acquisition or disposition of land by the municipality or local board; Labour relations or employee negotiations; Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them, and Closed Meeting minutes. CARRIED
MOVED BY PINKNEY, SECONDED BY STIRK BE IT RESOLVED THAT Council do now rise and report from Closed Meeting, and resume regular business. CARRIED
Special Electronic Council Meeting Minutes January 26, 2021 Page 8 of 8
MOVED BY PINKNEY, SECONDED BY BANFIELD BE IT RESOLVED THAT Township Council receive the 17th Line proposal as set out by Greenwood Construction Company Limited in its correspondence dated December 14, 2020;
And further that the Mayor, Township Clerk, Township staff, the Township Solicitor, the Township Engineer and the Township Consulting Aggregate Planner are authorized to enter into further discussions with Greenwood Construction Company Limited regarding the proposal including licence and site plan amendments and a required Supplementary Development Agreement, subject to the Township Treasurer being satisfied that Township costs in dealing with the proposal are being reimbursed by Greenwood Construction Company Limited. CARRIED
MOVED BY NEVILLS, SECONDED BY BANFIELD BE IT RESOLVED THAT Township Council receive the letters and attachments requesting licence and site plan amendments as sent to the Ministry of Natural Resources and Forestry (“MNRF”) by Greenwood Construction Company Limited in correspondence dated December 14, 2020 which have been provided to the Township;
And further that the Township Clerk in conjunction with the Township Consulting Aggregate Planner advise MNRF that the Township has an interest in the proposed amendments and will be having further discussions with Greenwood Construction Company Limited regarding those interests;
And further that the Mayor, Township Clerk, Township staff, the Township Solicitor, the Township Engineer and the Township Consulting Aggregate Planner are authorized to enter into further discussions with Greenwood Construction Company Limited regarding the licence and site plan amendments and a required Supplementary Development Agreement subject to the Township Treasurer being satisfied that Township costs in dealing with the proposal are being reimbursed by Greenwood Construction Company Limited. CARRIED
MOVED BY PINKNEY, SECONDED BY BANFIELD BE IT RESOLVED THAT Council hereby accepts the extension request to agreement dated March 26, 2019 from Kyle Banks for property location 063237 County Road 3, Concession 15, East Part 5, RP7R5916 Part 2, to July 1, 2021;
And further that staff are DRAFT instructed to follow up on the matter after the extension date. CARRIED
MOVED BY NEVILLS, SECONDED BY PINKNEY BE IT RESOLVED THAT Leave be given to introduce a by-law to confirm the Special Electronic Meeting of Council of the Township of East Garafraxa for January 26, 2021 and that it be given the necessary readings and be passed and numbered 6-2021. CARRIED
MOVED BY BANFIELD, SECONDED BY STIRK BE IT RESOLVED THAT Council now adjourn to meet again for the Special Electronic Council Meeting on Tuesday, February 9, 2021, at 2:00 p.m., or at the call of the Mayor. CARRIED
Clerk Head of Council Jessica Kennedy
Subject: FW: outdoor ice rink
From: Kevin Howes Sent: Friday, February 5, 2021 10:09 AM To: Jessica Kennedy
Good morning .I have had a recent conversation with Michelle at the town office about trying to open the ice rink in Marsville .I was told it is to be discussed at the next town council meeting on tues.I would like to add a few points to consider .All of the surrounding areas have there rinks up and running Hillsuburg,Orangville and Elora .None of those rinks are monitored by town staff to control the amount of kids that use them.It seems covid 19 restrictions r starting to ease all kids in our health unit all allowed back to school .The next 2 weeks temperatures looks good for ice making. We hope to salvage some of the outdoor season to promote exercise and healthy living during the pandemic i believe for these reasons the reward outweighs the risk.If we are allowed to put in the ice and it is being used improperly we will shut it down. Thanks for listening
Sent from my Galaxy
1 Dufferin County Municipal Comprehensive Review Council Update
January 28, 2021 Outline
1. Update Since We Last Met 2. Revised Work Program 3. Next Steps Update Since We Last Met
• July 1, 2022 conformity date remains unchanged • Project Team met with MMAH to provide update • MMAH advised that the Official Plan Update would need to be submitted for approval 6 months prior to the deadline due to the 2022 Provincial election • To meet this timeline we’ve proposed an update in two parts: • Part A – Growth Plan Conformity • Part B – General Policy Updates Revised Work Program (2021)
Phase 1: Background (Q4 2019 – Q2 2020) Phase 4: Growth Plan Conformity (Q3/Q4 2021) • Public Open House held on March 3, 2020 • Draft Growth Plan Conformity Report • Public Meeting & Special Meeting of Council (Section 26) on • Draft Transportation Master Plan March 12th, 2020 • Draft Summary and Policy Directions Report • Stakeholder Advisory Committee (SAC) held on May 28, 2020 • Meeting Cluster (incl. Stat Open House) Phase 2 (Q4 2020/Q1 2021) • Final Growth Plan Conformity Report and Implementing OPA • • Draft Natural Heritage System Assessment Circulation to Province • • TMP Initial Assessment Statutory Public Meeting to consider Growth Plan Conformity • Sustainability and Climate Change Resiliency Assessment Report and OPA • • Agricultural System Assessment Adoption by Council • GMS and Land Needs Assessment Phase 5: Policy Update (Q1 2022 to Q1 2023) Phase 3 (Q1/Q2 2021) • Final Summary and Policy Directions Report • Transportation Assessment and Alternatives • Final Transportation Master Plan • Draft Sustainability and Climate Change Resiliency Framework • Circulate Draft OPA to Province • • Meeting Cluster Meeting Cluster • • Final Sustainability and Climate Change Resiliency Framework Hiatus due to Provincial and Municipal Elections • • Final Growth Management and Land Needs Report Statutory Public Meeting • Council Adoption and submission to Province Next Steps
• Prepare revised Schedule and Budget • Continue Growth Management and Land Needs Assessment work (Q1-Q2 2021) • Prepare Growth Plan Conformity Amendment (Q3-Q4 2021) • Circulate draft to MMAH and Local Municipalities • Public Open House, Public Meeting, Stakeholder Consultation, etc. • Revise draft amendment • Council adoption December 2021 • Submit to MMAH January 2022 • Continue with general policy update • Council adoption Q1 2023 following Provincial and Municipal elections QUESTIONS ?
Township of East Garafraxa Administration Address: 065371 Dufferin County Road 3, Unit 2, East Garafraxa, ON L9W 7J8 Tel: 226-259-9400 Toll Free: 877-868-5967 Fax: 1-226-212-9812 e-mail: [email protected]
David Menary, CRS.I., Director of Public Works
REPORT TO COUNCIL
To: Council
From: Dave Menary, Director of Public Works
Report Date: Friday, February 5, 2021
Meeting Date: Tuesday, February 9, 2021
Subject: Tender Opening for 2021 Gravel Hauling
Purpose
The purpose of this report is to advise Council of the tender opening for Gravel Hauling.
Background & Discussion
Tender closed at 12:00 p.m. on Friday, February 5, 2021. Tender(s) were opened following the closing.
Tender for 2021 Gravel Hauling
Results as follows:
Bidder Bid Amount Dalton Lowe & Sons Construction Ltd. $3.55 Sub Total (Plus applicable taxes) $39,050.00
The tender met the criteria as set out in the tender documents issued by the Director of Public Works.
Recommendation
That the Director of Public Works report be accepted as presented and the Gravel Hauling 2021 tender to be awarded to Dalton Lowe and Sons Construction Ltd. in the amount of $3.55 per cubic yard plus applicable taxes.
Corporation of the Township of East Garafraxa
David B. Menary, CRS.I. Director of Public Works
Notice of Commencement COUNTY ROADS Wellington County Connecting Communities Road Master Action Plan
Wellington County is developing a Road Master Action Plan (RMAP) that will identify short- and long-term improvements to County Roads as we continue to grow, and will shape the way we move around the County in years to come. The RMAP is guided by the following key objectives: Wellington North
1. Identify long-term County road network needs to support area growth Minto 2. Provide input into other County plans and studies that will help make decisions on how to pay for improvements to the County
road network Mapleton Erin Centre Wellington 3. Identify and address concerns with the County roads through rural and urban areas, including safety and speed
4. Identify opportunities to better connect the County to neighbouring Guelph-Eramosa municipalities and the broader region through an integrated transportation planning approach. Provincial Road County Road The study area includes all County Roads within Wellington County, Urban Centres connecting the municipalities of Minto, Wellington North, Mapleton, Puslinch Wellington County Municipalities Centre-Wellington, Erin, Guelph-Eramosa, and Puslinch. Provincial 0 2.5 5 10 km roads and local roads which provide connections within these municipalities are not included as part of this study. This document is available in larger font on the County website www.wellington.ca/RMAP/ This study is being conducted in accordance with the requirements of the Municipal Class Environmental Assessment process. As part of these For further information or if you requirements, the County will be engaging with the public who will have have any questions, please contact: a chance to comment and review study materials and plans. Throughout Don Kudo, P. Eng., County Engineer the study, information and upcoming opportunities for public input County of Wellington • 519.837.2601 x2280 • [email protected] will be available at the Project Website, as shown below:
Visit our website at: www.wellington.ca/RMAP Alternate formats available upon request OM Official Mark of The Corporation of the County of Wellington Township of East Garafraxa 2021 Budget As at February 5, 2020
A B KLMN 1 G/L # 2020 2020 2020 2021 2 Final Actual "Projected" 3 EXPENDITURES Budget Pd as at Dec 31, '20 Year End Budget 4 Dept. 0161 General Government 5 1100 Administration - Salaries incl RRSP $ 420,568.00 $ 421,357.57 $ 421,358.00 $ 453,337.00 6 Council - Salaries $ 66,089.00 $ 64,593.48 $ 64,594.00 $ 64,594.00 1150 7 Council - Meeting Remuneration $ 5,000.00 $ 1,500.00 $ 1,500.00 $ 3,000.00 8 1200 Administration/Council - Remittances & Benefits $ 82,443.00 $ 81,969.24 $ 81,969.00 $ 83,909.00 9 1325 Administration - Summer Student Wages $ - $ - 10 1350 Health & Safety Coordinator Wages $ 2,000.00 $ - $ 2,000.00 $ 2,000.00 11 Administration Office Operations: 12 1405 Admin Building Lease (2%) $ 23,670.00 $ 23,670.00 $ 23,670.00 $ 24,143.00 13 1410 Office Supplies and Equipment $ 12,000.00 $ 13,305.61 $ 13,306.00 $ 22,217.00 14 1415 Office Equipment - Support $ 16,000.00 $ 15,772.63 $ 15,773.00 $ 22,980.00 15 1420 Utilities $ 4,700.00 $ 2,660.20 $ 5,320.00 $ 5,500.00 16 1440 Paid to Staff $ 1,500.00 $ 177.09 $ 177.00 $ 1,000.00 17 1470 Cleaning, Maintenance & Other Supplies $ 3,500.00 $ 8,689.03 $ 14,710.00 $ 15,000.00 18 1480 Miscellaneous Grants/Donations $ 1,000.00 $ - $ - $ 1,000.00 19 1490 Miscellaneous $ 4,000.00 $ 3,125.27 $ 3,125.00 $ 4,000.00 20 1510 Communications (Phone, Mobile, Internet)$ 12,000.00 $ 13,092.78 $ 18,200.00 $ 25,650.00 21 1515 Comunications (Council Internet/Mobile) $ 4,000.00 $ 2,669.63 $ 4,000.00 $ 4,000.00 22 1522 Administration Review Study/HR Study $ 11,000.00 $ 11,193.60 $ 11,194.00 $ 21,200.00 23 1520 Professional Fees - Legal & Consultant $ 10,000.00 $ 16,346.61 $ 16,347.00 $ 10,000.00 24 1520 Audit $ 28,000.00 $ 31,443.40 $ 31,443.00 $ 30,000.00 25 1525 Drain Superintendent/Tile Drain Inspection $ 7,632.00 $ 7,936.55 $ 7,936.00 $ 8,000.00 26 1535 Election Expenses (1535) $ 2,000.00 27 1540 Education & Training $ 1,000.00 $ 778.46 $ 778.00 $ 3,000.00 28 1555 Asset Management Programme $ 5,088.00 $ 5,088.00 $ 5,088.00 $ 5,088.00 29 1560 Memberships/Conferences $ 6,200.00 $ 5,938.52 $ 5,938.00 $ 3,000.00 30 1570 Paid to Council - Mileage/Expenses $ 1,000.00 $ 1,416.82 $ 1,417.00 $ 500.00 31 1580 Insurance (estimate 10%) $ 31,635.00 $ 33,853.58 $ 33,854.00 $ 38,000.00 32 1590 Advertising $ 1,000.00 $ 522.02 $ 522.00 $ 1,000.00 33 1610 Interest Temp Loans,Bank Chgs $ 2,000.00 $ 1,436.07 $ 2,500.00 $ 3,000.00 34 1620 Repayment of Dev. Chg Loan (finished 2022) $ 6,540.00 $ 6,540.00 $ 6,540.00 $ 6,540.00 35 1630 Tax Write-Offs(01-0141-1750/1800) $ 25,000.00 $ 53,302.00 $ 53,302.00 $ 25,000.00 36 1432 Administration Facilities/Dissolution costs $ 401,826.00 $ 429,617.41 $ 429,618.00 $ 20,000.00 37 1650 General Expenses/Taxes $ 350.00 $ 470.75 $ 471.00 $ 480.00 38 Main Street Revitalization $ 38,452.00 $ 40,115.01 $ 40,115.00 $ - 39 Covid Expenses (Funding) $ 39,519.72 $ 40,520.00 $ 17,000.00 40 1433 Covid Expenses (ICIP Federal/Provincial) $ 100,000.00 41 Reserve Funds: 42 1730 Working Funds $ 124,000.00 $ 124,000.00 $ 124,000.00 $ 59,000.00 43 1720 Capital Funds $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - 44 1710 Building Funds $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - 45 Capital - Administration 46 1430 Admin - Capital (scanning software/computer) $ 2,000.00 $ 679.30 $ 680.00 $ 2,000.00 47 Council - Capital $ - 48 Sub Total $ 1,371,193.00 $ 1,472,780.35 $ 1,491,965.00 $ 1,087,138.00 49 50 Dept. 0162 Protection to Persons/Property 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 51 Orangeville Fire Services$ 153,998.00 $ 150,168.49 $ 153,998.00 $ 160,156.00 52 Grand Valley Fire - Operating Levy $ 75,619.00 $ 75,619.00 $ 75,619.00 $ 76,115.00 1520 53 Grand Valley Fire - Capital Levy $ 30,809.00 $ 30,809.00 $ 30,809.00 $ 31,425.00 54 Town of Erin Fire Services $ 90,000.00 $ 72,214.70 $ 96,000.00 $ 90,000.00 55 3850 Credit Valley Conservation - General Levy $ 5,463.00 $ 5,463.00 $ 5,463.00 $ 5,572.00 56 3875 Credit Valley Conservation - Special Levies $ 1,311.00 $ 1,311.00 $ 1,311.00 $ 1,337.00 57 3850 Grand River Cons. Authority - General Levy $ 26,081.00 $ 26,081.00 $ 26,081.00 $ 26,762.00 58 3875 Grand River Cons. Authority - Capital Levy $ 2,257.00 $ 2,257.00 $ 2,257.00 $ 3,461.00 59 4600 Services & Valuer Fees Livestock (4600) $ 600.00 $ 80.00 $ 80.00 $ 300.00 60 4700 Dog Control - Claims, Tags, Control Services (4700) $ 1,000.00 $ 599.50 $ 1,000.00 $ 1,000.00 61 4900 Annual Emergency Shelter Generator Maintenance $ 1,800.00 $ 1,800.00 $ 1,800.00 $ 1,800.00 62 2100 Policing Services per contract $ 308,825.00 $ 280,207.12 $ 308,825.00 $ 317,075.00 63 2400 Police Services Adjustment (If applicable) $ 2,017.00 $ 2,017.00 $ 9,589.00 64 Sub Total $ 699,780.00 $ 646,609.81 $ 705,260.00 $ 724,592.00 65
Page 1 Township of East Garafraxa 2021 Budget As at February 5, 2020
A B KLMN 1 G/L # 2020 2020 2020 2021 662 67 Dept 0163 Transportation Services 0163 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 68 0163-1100 Wages/Benefits$ 605,000.00 $ 586,179.68 $ 586,180.00 $ 638,078.00 69 Roadside Maintenance 70 0163-1410 Roadside Cutting & Trimming $ 6,000.00 $ 5,678.20 $ 5,678.00 $ 6,000.00 71 0163-1420 Brush, Tree Trimming & Removal $ 12,000.00 $ 6,185.45 $ 6,185.00 $ 12,000.00 72 0163-1430 Ditching $ 3,000.00 $ 594.94 $ 595.00 $ 3,000.00 73 0163-1440 Catch Basin Cleaning $ 2,000.00 $ - $ - $ 2,000.00 74 0163-1450 Debris and Litter Pickup $ 500.00 $ 330.31 $ 330.00 $ 500.00 75 Paved Maintenance 76 0163-1460 Cold Patching $ 1,000.00 $ 2,767.18 $ 2,767.00 $ 1,000.00 77 Crack Sealing $ 35,000.00 0 $ - $ 35,000.00 78 0163-1465 Line Painting $ 4,000.00 0 $ - $ 4,000.00 79 0163-1470 Street Sweeping $ 1,500.00 $ 1,108.05 $ 1,108.00 $ 1,500.00 80 0163-1480 Shoulder Maintenance $ 1,000.00 $ 487.79 $ 488.00 $ 1,000.00 81 Gravel Maintenance 82 0163-1520 Dust Control $ 97,000.00 $ 88,094.94 $ 88,095.00 $ 97,000.00 83 Winter Control 84 0163-1550/1555 Winter Sand & Salt $ 60,000.00 $ 60,996.07 $ 60,996.00 $ 60,000.00 85 0163-1580 Signs & Safety Devices $ 6,000.00 $ 3,875.02 $ 3,875.00 $ 6,000.00 86 0163-1585 Health & Safety CoOrdinator Services $ 4,000.00 $ 2,470.70 $ 2,471.00 $ 4,000.00 87 0163-1610 Culverts & Permits $ 15,000.00 $ 7,047.38 $ 7,048.00 $ 15,000.00 88 0163-1660 Municipal Drains $ 1,000.00 $ - $ - $ 1,000.00 89 Overhead - Roads Administration 90 0163-1620 Materials, Supplies, Advertising & Admin $ 1,500.00 $ 1,340.82 $ 1,341.00 $ 2,500.00 91 0163-1621 Conference/Training Course - Expenses & Mileage $ 3,500.00 $ 2,793.57 $ 2,794.00 $ 1,500.00 92 0163-1622 Communications - Telephone & Cellular Service $ 5,000.00 $ 3,367.23 $ 3,368.00 $ 5,000.00 93 0163-1623 Insurance (estimated 10% increase) $ 38,500.00 $ 40,468.21 $ 40,468.00 $ 44,500.00 94 0163-1624 Clothing Allowances $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 95 Buildings 96 0163-1630 Building - Maintenance, Repairs & Utilities $ 10,000.00 $ 9,516.22 $ 9,516.00 $ 10,000.00 97 0163-1631 Workshop - Tools, Materials & Supplies $ 4,000.00 $ 7,008.90 $ 7,009.00 $ 5,000.00 98 0163-1640 Dome - Maintenance, Repairs & Utilities, Inspections $ 3,000.00 $ - $ - $ 3,000.00 99 0163-1900 Shop Upgrades$ - $ - $ 6,000.00 100 0163 1635 Propane $ 13,000.00 $ 8,060.06 $ 8,060.00 $ 14,000.00 101 Equipment 102 0163-2825 GPS Tracking System Annual Support and Maintenance $ 5,000.00 $ 4,353.30 $ 5,000.00 $ 5,000.00 103 0163 2830 Truck Licences $ 11,500.00 $ - $ 11,500.00 $ 11,500.00 104 0163-2700/2900 Misc Shop Equipment - Chainsaws/Torches/Welder $ 1,000.00 $ 1,050.98 $ 1,051.00 $ 1,500.00 105 0163-2025 Blades (cutting edges, plow and wing shoes etc.) $ 12,000.00 $ 11,364.38 $ 11,365.00 $ 12,000.00 106 0163-2030 Materials, Oil, Grease $ 7,500.00 $ 8,491.30 $ 8,491.00 $ 7,500.00 107 0163-2050 to 2680 Equipment Repairs Parts & Filters $ 40,000.00 $ 64,625.12 $ 64,625.00 $ 50,000.00 1080163-2020/2015/2010Fuel (Gasoline & Diesel) $ 75,000.00 $ 66,343.25 $ 70,000.00 $ 75,000.00 109 0163-2035 Tires $ 20,000.00 $ 16,972.68 $ 16,973.00 $ 14,000.00 110 Miscellaneous - Costs & Neighbour Twp Chargebacks 111 0163-4500 Street Lighting 112 Street Lighting - Hydro $ 5,000.00 $ 3,776.59 $ 3,777.00 $ 5,000.00 0163-4550 113 Street Lighting - Maintenance $ 3,000.00 $ 2,254.96 $ 2,255.00 $ 3,000.00 114 Transfers to Reserves 115 0163-1755 Capital - Transfer to Reserves $ 110,000.00 $ 110,000.00 $ 110,000.00 $ - 116 0163-1700 Equipment - Transfer to Reserves $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 117 0163-1725 Buildings - Transfer to Reserves $ 6,000.00 $ 6,000.00 $ 6,000.00 $ - 118 0163-1750 Bridges - Transfer to Reserves $ 85,000.00 $ 85,000.00 $ 85,000.00 $ - 119 OCIF Forumula Funding - Transfer to Reserve $ - $ - 120 0163-1780 Asset Management - Transfer to Reserves $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 26,000.00 122 Capital Projects - Road Construction 123 Gravel Purchase$ 36,000.00 $ 3,875.02 $ 3,875.00 $ 36,000.00 124 Crushing & Hauling $ - $ - $ 105,000.00 125 17th Paving Project $ 180,000.00 $ 5,952.96 $ 5,953.00 $ 180,000.00 126 Capital Projects - Bridge Construction $ - 127 Bridge Inspections (study) $ - $ - $ - $ 10,000.00 128 Bridge 17 Replacement Project $ 50,000.00 129 Bridge Rehabilitation Project (Caledon EG Twn Line) $ 5,000.00 0163-1615
Page 2 Township of East Garafraxa 2021 Budget As at February 5, 2020
A B KLMN 1 G/L # 2020 2020 2020 2021 0163-1615 1302 Bridge Application (AMP - ICIP)$ - $ - $ - 131 Bridge 7 - Reconstruction Project $ 246,475.00 $ 230,545.37 $ 230,545.00 132 Capital Purchases 133 New Equipment Purchase - truck/grader $ 44,627.00 $ 45,064.39 $ 45,064.00 $ 300,000.00 134 Sub Total $ 1,947,102.00 $ 1,630,541.02 $ 1,646,346.00 $ 1,976,578.00 135 136 1775 AMO Gas Tax 0163 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 137 Township AMO Gas Tax - Transfer to Reserves $ 78,237.00 $ 78,237.00 $ 78,237.00 $ 81,793.00 138 Sub Total $ 78,237.00 $ 78,237.00 $ 78,237.00 $ 81,793.00 139 140 Health Services 0165 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 5400 141 Cemetery - Prices Corner - Materials & Supplies $ 6,000.00 $ 6,164.24 $ 6,165.00 $ 6,000.00 142 5500 Cemetery - Providence - Materials & Supplies $ 1,000.00 $ - $ 1,000.00 $ 1,000.00 143 6200 McKees Cemetery - Special Contribution $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 144 6300 Grand Valley Medical/Dental Centre $ 400.00 $ 400.00 $ 400.00 $ 400.00 145 5800 Groves Memorial Hospital Grants $ 750.00 $ 750.00 $ 750.00 $ 750.00 146 Groves Cemetery Grant - Insurance $ 430.00 $ 430.00 $ 430.00 $ 430.00 147 Sub Total $ 10,580.00 $ 9,744.24 $ 10,745.00 $ 10,580.00 148 149 150 Recreational & Community Services 0167 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 151 1770 Miscellaneous Grants (Parks & Recreation): 152 Orton Community Association $ 1,900.00 $ 1,900.00 $ 1,900.00 $ 7,500.00 153 Town of Erin - Parks & Recreation $ 2,200.00 $ 2,200.00 $ 2,200.00 $ 2,200.00 1410 154 Centre Wellington $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 155 St. John's Ambulance $ 50.00 $ 50.00 $ 50.00 $ 50.00 156 Other Miscellaneous Grants $ 200.00 $ - $ - $ 200.00 157 1490 Non-Resident Fees $ 1,000.00 $ 157.46 $ 200.00 $ 500.00 158 Grand Valley Community Centre: 159 1823 Grand Valley Community Centre - Public Member Mtgs $ 1,000.00 $ 1,100.00 $ 1,100.00 $ 1,200.00 160 1800 Grand Valley Community Centre - Operating $ 31,620.00 $ 31,620.00 $ 31,620.00 $ 34,028.00 161 Grand Valley Community Centre - Capital (ice floor) $ 42,000.00 162 Marsville Hall: 163 1400/1420/1425 Marsville Hall - Supplies/Hydro/Maintenance $ 15,000.00 $ 10,972.72 $ 10,973.00 $ 10,000.00 164 Libraries: 165 9825 Orangeville Library - Card Reimbursement $ 14,000.00 $ 11,505.00 $ 14,000.00 $ 14,000.00 166 9800 Grand Valley Library Board $ 34,231.00 $ 34,231.00 $ 34,231.00 $ 33,679.00 167 Township Parks: 168 Garafraxa Woods Park - Maintenance $ 2,000.00 $ 2,132.55 $ 2,133.00 $ 2,300.00 169 Brookhaven Parks - Maintenance $ 8,500.00 $ 7,702.76 $ 7,703.00 $ 8,000.00 170 1470 Marsville Park - Maintenance $ 1,500.00 $ 1,684.99 $ 1,685.00 $ 1,800.00 171 Rayburn Meadows Park - Maintenance $ 1,500.00 $ 1,684.99 $ 1,685.00 $ 2,400.00 172 Orton Park - Maintenance $ 2,500.00 $ 2,452.09 $ 2,452.00 $ 2,600.00 173 A-Line - Maintenance $ 1,000.00 $ 1,632.99 $ 1,633.00 $ 1,900.00 174 NLW Park - Maintenance $ 3,000.00 $ 2,606.60 $ 2,607.00 $ 3,500.00 175 1765 NLW Park Development $ 215,000.00 $ 173,499.86 $ 187,500.00 $ - 176 1473 Brookhaven Park - Repairs & Replacement $ 68,018.00 $ 68,284.01 $ 68,284.00 $ - 177 1773 Park Equipment - Inspection & Maintenance $ 500.00 $ 500.00 178 1767 Orton Park Development $ - $ - 179 1775 Misc Park Improvements $ 1,700.00 $ 1,052.08 $ 1,052.00 $ 1,700.00 180 1767 NLW/RBN Trailway $ 8,234.35 $ 10,062.00 $ 10,000.00 181 Transfer to Own Funds - Capital Recreation 182 Sub Total $ 407,919.00 $ 366,203.45 $ 384,570.00 $ 181,557.00 183 184 Planning & Development 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 185 0168-1050 Planning - Advisory Committee Remuneration$ 2,300.00 $ 1,820.00 $ 1,820.00 $ 2,300.00 186 0168-1100 Planner - Wages & Benefits $ 139,286.00 $ 144,297.43 $ 144,298.00 $ - 187 0168-1115 Planning - GIS Technician $ 4,500.00 $ 7,521.07 $ 7,521.00 $ 4,500.00 188 Planning - Memberships & Conferences $ 500.00 $ 749.72 $ 750.00 $ - 0168-1123 189 Planning - Meetings & Mileage $ 300.00 $ 1,160.82 $ 1,161.00 $ - 190 0168-1125 Planning - Materials & Supplies $ 3,000.00 $ 3,090.05 $ 3,090.00 $ - 191 0168-1127 Planning - Education & Training$ 500.00 $ 401.95 $ 402.00 $ - 192 0168-1130 Planning - Capital Purchases $ 200.00 $ - $ - 193 Planning Studies:
Page 3 Township of East Garafraxa 2021 Budget As at February 5, 2020
A B KLMN 1 G/L # 2020 2020 2020 2021 1942 Planning - Legal Fees $ 8,000.00 $ 10,349.83 $ 12,000.00 $ 12,000.00 195 0168-1160 Planning - Consulting $ 6,000.00 $ 1,324.92 $ 1,325.00 $ 100,000.00 196 0168-1146/1160 OP/Zoning Review - Consultant/Legal Fees$ 40,000.00 $ 57,700.46 $ 57,700.00 $ 55,000.00 197 0168-1150 Development Charge Study 2019/Water Rate 198 0168-1160 Source Protection Implementation $ 10,000.00 $ 4,054.81 $ 6,755.00 $ 8,000.00 199 By-Law Enforcement $ 2,000.00 $ 4,224.04 $ 5,000.00 $ 6,000.00 200 010168-1200 Township Gravel Pit 201 0168-1325 Annual License Fee $ 5,600.00 $ 4,854.04 $ 4,854.00 $ 5,000.00 202 0168-1300 Operations $ 5,000.00 $ 6,443.12 $ 6,444.00 $ 5,000.00 203 0168-1355 Taxes $ 450.00 $ 470.75 $ 471.00 $ 500.00 204 0168-1400 Agriculture 205 Grand Valley Agricultural Society $ 250.00 $ 250.00 $ 250.00 $ 250.00 0168-4800 206 Peel & East Garafraxa Plowman Assoc $ 300.00 $ 300.00 $ 300.00 $ 300.00 207 Gravel Transfer to Reserves $ 10,000.00 $ 10,000.00 $ 10,000.00 208 Sub Total $ 238,186.00 $ 259,013.01 $ 264,141.00 $ 198,850.00 209 TOTAL EXPENDITURES $ 4,752,997.00 $ 4,463,128.88 $ 4,581,264.00 $ 4,261,088.00 210 211 Final Actual "Projected" 212 REVENUE Budget Pd as at Nov 24, '20 Year End Budget 213 0141-1400/1500 Supplementary Taxes $ 30,000.00 $ 46,192.66 $ 46,193.00 $ 45,000.00 214 215 General Government Fees & Charges: 2020 Budget 2020 Rec'd. to Date 2020 Projected 2021 Budget 216 0153-1100 User Fees - General Government$ 2,000.00 $ 2,625.00 $ 2,625.00 $ 2,000.00 217 0153-3100 User Fees - Roadways $ 1,500.00 $ 4,350.00 $ 4,350.00 $ 2,000.00 218 Sub-total $ 3,500.00 $ 6,975.00 $ 6,975.00 $ 4,000.00 219 220 General Government Revenues: 2020 Budget 2020 Rec'd to Date 2020 Projected 2021 Budget 221 0155-3200 Gravel Pit License Fees$ 75,000.00 $ 107,256.66 $ 107,256.00 $ 100,000.00 222 0155-3300/3400 Gravel Pit Revenues $ 36,000.00 $ 3,808.00 $ 3,808.00 $ 36,000.00 223 0155-7200 Hall Revenues $ 2,000.00 $ 742.96 $ 743.00 $ 1,000.00 224 0155-7400 Cemetery Revenue $ 100.00 $ 200.00 $ 200.00 $ 100.00 225 0155-7500 Library Grant $ 3,193.00 $ 3,193.00 $ 3,193.00 $ 3,193.00 226 Sub-total $ 116,293.00 $ 115,200.62 $ 115,200.00 $ 140,293.00 227 228 Fire Call Recoveries: 2020 Budget 2020 Rec'd. to Date 2020 Projected 2021 Budget 229 Town of Erin Fire Service$ 40,000.00 $ 27,293.00 $ 41,021.00 $ 35,200.00 0156-3200 230 Town of Orangeville Fire Service $ 50,000.00 $ 29,125.00 $ 37,587.00 $ 40,000.00 231 Sub-total $ 90,000.00 $ 56,418.00 $ 78,608.00 $ 75,200.00 232 233 0172-3000 Payments in Lieu of Taxes $ 10,500.00 $ 10,468.85 $ 10,469.00 $ 10,469.00 234 235 Provincial/Federal Government Grants: 2020 Budget 2020 Rec'd. to Date 2020 Projected 2021 Budget 236 0175-1800 Annual OMPF Grant Allocation$ 146,000.00 $ 146,000.00 $ 146,000.00 $ 150,300.00 237 OCIF Funding Formula $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 238 Township Gas Tax Revenue from AMO $ 78,237.00 $ 78,237.00 $ 78,237.00 $ 81,793.00 239 Prisoner Transportation Grant $ 1,445.00 $ 1,445.00 $ 1,500.00 240 COVID Funding $ 58,700.00 $ 17,000.00 241 COVID ICIP (Federal/Provincial) $ 100,000.00 242 Sub Total $ 275,682.00 $ 274,237.00 $ 334,382.00 $ 400,593.00 243 244 Miscellaneous Revenues: 2020 Budget 2020 Rec'd. to Date 2020 Projected 2021 Budget 245 0177-1125 History Book Sales $ 100.00 $ 30.00 $ - $ 60.00 246 0177-1000 Other Revenues $ 2,500.00 $ 4,100.69 $ 5,000.00 $ 2,500.00 247 0177-2100 Dog Licenses $ 5,000.00 $ 4,535.00 $ 4,555.00 $ 5,000.00 248 0177-2300 Provincial Offences Act Revenue $ 12,000.00 $ 3,916.70 $ 4,800.00 $ 6,000.00 249 0177-2325 Entrance/Culvert Fees $ 500.00 $ 1,100.00 $ 1,000.00 $ 1,000.00 250 0177-5100/5200 Penalties & Interest $ 75,000.00 $ 46,665.31 $ 46,665.00 $ 60,600.00 251 0177-8150 Bank Interest & Miscellaneous $ 15,000.00 $ 26,299.03 $ 28,000.00 $ 25,000.00 252 Investment Income $ 15,000.00 253 0177-8200 Planning Application Fees $ 7,000.00 $ 37,750.00 $ 37,750.00 $ 60,000.00 254 Planning/Consulting Fees Recoverable 255 Brookhaven Park Insurance Deductable Recoverable $ 2,500.00 $ 2,500.00 $ 2,500.00
Page 4 Township of East Garafraxa 2021 Budget As at February 5, 2020
A B KLMN 1 G/L # 2020 2020 2020 2021 2562 Brookhaven Park Insurance Recoverable $ 54,922.00 $ 53,662.58 $ 53,663.00 257 Grant Allocation for Drainage Superintendent $ 3,087.00 $ 3,968.00 $ 4,000.00 258 Sub Total $ 192,609.00 $ 180,559.31 $ 187,901.00 $ 164,160.00 259 260 Contributions from Reserves and Reserve Funds: 2020 Budget 2020 to Date 2020 Projected 2021 Budget 261 Transfer from Working Reserves - General $ 185,715.00 $ 185,715.00 $ 185,715.00 $ 90,000.00 262 Transfer from Asset Mngt General Reserve $ 55,000.00 $ 55,000.00 $ 55,000.00 $ 25,000.00 263 Transfer from Capital Reserves - General $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - 264 Transfer from Building Reserves - General $ 291,111.00 $ 291,111.00 $ 291,111.00 $ - 265 Transfer from Capital Reserves - Roads $ - $ - 266 Transfer from Equipment Reserves - Roads $ 35,627.00 $ 35,627.00 $ 35,627.00 $ 300,000.00 267 Transfer from Building Reserves - Roads $ - 268 Transfer from Bridge Reserves - Roads $ 196,475.00 $ 180,545.00 $ 180,545.00 $ 5,000.00 269 Transfer from Pit Reserves $ - $ - 270 Transfer from Orton Park/John Street Reserves $ 1,900.00 $ 1,900.00 $ 1,900.00 $ - 271 Transfer from Recreation Park Reserve $ - $ - 272 Transfer from OCIF Formula Funding $ - $ - 273 Transfer from OCIF Top Up Reserve 274 Transfer from Main Street Revitalization Reserve $ 38,451.00 $ 38,451.00 $ 38,451.00 275 Transfer from Development Charges $ 71,500.00 $ 71,500.00 $ 71,500.00 $ 65,000.00 276 Transfer from Gas Tax Reserve Account $ 215,000.00 $ - $ - $ 215,000.00 277 Transfer from Parks n' Rec Dedication Account $ 230,138.00 $ 209,508.00 $ 209,508.00 $ 10,000.00 278 Sub Total $ 1,325,917.00 $ 1,074,357.00 $ 1,074,357.00 $ 710,000.00 279 TOTAL REVENUES $ 2,044,501.00 $ 1,764,408.44 $ 1,854,085.00 $ 1,549,715.00 280 281 Total Expenditures $ 4,752,997.00 $ 4,463,128.88 $ 4,581,264.00 $ 4,261,088.00 282 Total Revenues $ (2,044,501.00) $ (1,764,408.44) $ (1,854,085.00) $ (1,549,715.00) 283 (Surplus) Deficit $ (108,543.00) $ (108,543.00) $ (108,543.00) $ 18,683.00 284 Amount to be raised from Taxation $ 2,599,953.00 $ 2,590,177.44 $ 2,618,636.00 $ 2,730,056.00
Page 5 Balance Year 2020Balance Year 2021 Balance G/L Account Description Dec 31/19 IN OUT Dec 31/20 IN OUT Dec 31/21 01-0333-1100 Working Funds $148,300.00 $124,000.00 -$185,715.00 $86,585.00 $59,000.00 -$90,000.00 $55,585.00 01-0333-1200 Capital Funds - General $400.00 $5,000.00 -$5,000.00 $400.00 $0.00 $400.00 01-0434-3301 Building Funds - General $291,111.00 $5,000.00 -$291,111.00 $5,000.00 $0.00 $5,000.00 01-0333-1250 Capital Funds - Roads $136,852.00 $110,000.00 $246,852.00 $0.00 $246,852.00 01-0333-1500 Roads - Equipment Reserve $199,983.00 $100,000.00 -$35,627.00 $264,356.00 $100,000.00 -$300,000.00 $64,356.00 01-0333-1600 Roads - Bridges Reserve $407,189.00 $85,000.00 -$180,545.00 $311,644.00 $0.00 -$5,000.00 $306,644.00 01-0333-1700 Roads - Building Reserve $40,175.00 $6,000.00 $46,175.00 $0.00 $46,175.00 01-0333-2050 Asset Mgmt Planning Reserve $33,000.00 $25,000.00 -$55,000.00 $3,000.00 $26,000.00 -$25,000.00 $4,000.00 01-0333-1800 Township - Pit Reserve $60,000.00 $10,000.00 $70,000.00 $0.00 $70,000.00 01-0333-1900 Recreation - Park Reserve $0.00 $0.00 $0.00 $0.00 01-0333-2100 Road Improvement Reserve (NLW) $100,000.00 $100,000.00 $0.00 $100,000.00 01-0333-2200 Stormwater Mgmt Mtce Res (NLW) $20,000.00 $20,000.00 $0.00 $20,000.00 01-0434-3320 Federal Gas Tax Reserve $330,216.00 $78,237.00 $0.00 $408,453.00 $81,793.00 -$215,000.00 $275,246.00 01-0434-3360 Orton Park Reserve $5,829.00 -$1,900.00 $3,929.00 $0.00 $3,929.00 01-0111-7030 Park Dedication Reserve $258,652.02 $3,337.18 -$209,508.00 $52,481.20 $0.00 -$10,000.00 $42,481.20 Park Dedication Reserve NLW $0.00 $0.00 $0.00 $0.00 RESERVE TOTAL $2,027,031.00 $551,574.18 -$964,406.00 $1,618,875.20 $266,793.00 -$645,000.00 $1,240,668.20
OCIF Formula$ - $ 50,000.00 -$ 50,000.00 $ - $ 50,000.00 -$ 50,000.00 $ - OCIF Top Up Bridge 7$ - $ - $ - Main Street Grant$ 38,451.48 -$ 38,451.48 $ - Township of East Garafraxa Capital Plan
Opening Balance 2021 2022 2023 2024 2025 2026 2027 Balance Equipment Replacement Schedule Opening Balance - Tfr to Reserve$ 264,356.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 Pickup Grader (used)$ (300,000.00) Sweeper$ (40,000.00) Pickup$ (50,000.00) Truck$ (300,000.00) Excavator$ (300,000.00)
Balance $ 64,356.00 $ 124,356.00 $ 174,356.00 $ (25,644.00) $ (225,644.00)
Opening Balance 2021 2022 2023 2024 2025 2026 2027 Paving Schedule Opening Balance - Trf to Reserve$ 246,852.00 $ - $ 110,000.00 $ 110,000.00 $ 110,000.00 $ 110,000.00 $ 110,000.00 $ 110,000.00 17th Line (1km South of Greenwoods)$ (180,000.00) Towns of Caledon 50% Share - "A" Line to Winston Churchill$ (200,000.00) Townline (Winston Churchill to 17th Line) - Town of Erin 50% share - 40 overlay$ (150,000.00) 17t Line to Trafalger Road - Town of Erin 50% share Townsline - 40 overlay$ (150,000.00)
Balance $ 66,852.00 $ (23,148.00) $ 86,852.00 $ 196,852.00 $ 156,852.00 $ 116,852.00 $ 226,852.00
Opening Balance 2021 2022 2023 2024 2025 2026 2027 Bridges Schedule Opening Balance - Tfr to Reserve$ 311,644.00 $ - $ 85,000.00 $ 85,000.00 $ 85,000.00 $ 85,000.00 $ 85,000.00 $ 85,000.00 Bridge 17 (13th Line) Replace CSP$ (50,000.00) Town of Caledon - Boundary Road Surface (50%)$ (250,000.00) Bridge 31 (20th Side Road)$ (200,000.00) Bridge 16 - 8th Line- Centre Wellington Boundary (50%)$ (150,000.00)
Balance $ 261,644.00 $ 96,644.00 $ (18,356.00) $ (83,356.00) $ 1,644.00 $ 86,644.00 $ 171,644.00
* Note: The schedules above assume that we fund all of the projects through our reserve funds. However, in some cases we may have an opportunity to fund or partially fund some of these with Gas Tax, or OCIF formula funding This Draft 2021 Budget represents a 5% increase
Based on the budget presented the following would be the impact on a Resiential Assessment:
Year Assessment Township Rate Township Taxes 2021 $ 700,000.00 0.445258 $ 3,116.81 2020 $ 700,000.00 0.430800 $ 3,015.60 Difference $ 101.21
year Assessment Overall Tax Rate Overall Taxes 2021 $ 700,000.00 0.95573 $ 6,690.11 2020 $ 700,000.00 0.941272 $ 6,588.90 Difference $ 101.21 THE CORPORATION OF THE TOWNSHIP OF EAST GARAFRAXA
DEVELOPMENT CHARGES RESERVE ACCOUNT SUMMARY AS AT DECEMBER 31st, 2020
USES OF LAND, BUILDINGS RESIDENTIAL OR STRUCTURES DEVELOPMENT DEV CHARGES 2020 2020 2020 RESERVE ACCT CHARGE RESERVE DEPOSITS Interest TRANSFER BALANCE SERVICES & DESIGNATED PER AS AT (INCL LOAN PER AS AT DEVELOPMENT CHARGE DWELLING PER DEC 31/19 BUDGET DEC 31/20 FINANCING AREAS BY-LAW 2019-32 MUNICIPAL-WIDE CHARGE
1. Administration 5% $ 593.00 $ 19,321.01 $ 3,038.98 $21.14 $0.00 $ 19,321.01 2. Transportation 79% $ 8,758.00 $ 154,879.76 $ 44,618.37 $312.49 ($9,000.00) $ 190,810.62 3. Police 0% $ 0.00 $ 34,215.01 $0.00 $0.00 $ 34,215.01 4. Fire 3% $ 348.00 $ 520.52 $ 1,787.97 $12.44 ($1,300.00) $ 1,020.93 5. Recreation 11% $ 1,233.00 $ 114,842.87 $ 6,323.60 $44.00 ($3,500.00) $ 117,710.47 6. Library 2% $ 214.00 $ 14,140.38 $ 1,096.78 $7.64 $0.00 $ 15,244.79 Direct Tsf for Study -$ 20,100.00 ($57,700.00) -$ 77,800.00 TOTAL 100% $ 11,146.00 $ 317,819.55 $ 57,123.74 $397.71 ($71,500.00) $ 303,841.00
IMPORTANT NOTE: This chart reflects the Dev. Chg Reserve account total, with the loan amount still represented in the total. Therefore the difference between the actual bank account balance and reserve account should be the loan amount less repayments. Township of East Garafraxa 2020 Supplemental/Write Off Summary
2020 Supplementals/Omits/Assessment Reviews
2020 BUDGET Residential/Farmland/Mgd Forests - Supps $ 37,725.56 $ 45,275.00 $ 16,731.68 TOTAL FOR TOWNSHIP SUPPS $ 30,000.00 Commercial/Industrial Supps $ 762.24 $ 917.66 $ 1,835.52
TOTAL SUPPS $38,487.80 $46,192.66 $18,567.20 $103,247.66 .
2020 Write-Offs/Assessment Reviews
TYPE COUNTY TOWNSHIP EDUCATION 2020 BUDGET Residential/Farmland/Mgd Forests - Write Offs $34,064.45 $40,999.86 $14,638.54 TOTAL FOR TOWNSHIP CLD WRITE OFF $ 8,169.26 WRITE-OFFS $ 25,000.00 Commercial/Industrial Write Offs $ - $ - Commercial/Industrial Vacancy Rebate CLD WRITE OFF $ 3,429.62 $ 4,133.13 $ 7,221.53
TOTAL WRITE-OFFS $37,494.07 $53,302.25 $21,860.07 $112,656.39
NET of Adjustments $993.73 -$7,109.59 -$3,292.87 -$9,408.73
Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre 777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél. : 416 585-7000
234-2021-344
January 26, 2021
Dear Head of Council:
Our government is committed to improving local service delivery and better respecting taxpayers’ dollars. That is why we launched the Municipal Modernization Program in 2019. Through this program, the Ontario government is providing funding to help small and rural municipalities modernize service delivery and identify new ways to be more efficient and effective.
Today at the Rural Ontario Municipal Association (ROMA) conference, I announced the launch of the second intake under the Municipal Modernization Program. Modern, efficient municipal services that are financially sustainable are more important than ever in light of the COVID-19 pandemic. Even as municipalities continue to face challenges, there are also opportunities to transform services and stimulate new ways of doing business.
The second intake will allow municipalities to benefit from provincial funding to conduct third party reviews as well as to implement projects to increase efficiency and effectiveness and lower costs in the longer term. I also want to encourage you to work with your neighbouring municipalities to find innovative joint projects that can benefit each of you. The government is excited to learn about your project applications that support the following priorities: • Digital modernization • Service integration • Streamlined development approvals • Shared services/alternative delivery models
To apply, you must submit a completed Expression of Interest form with attached supporting documents via the Transfer Payment Ontario (TPON) system by March 15, 2021. To get started, visit www.Ontario.ca/getfunding.
If you have questions on the program, or would like to discuss a proposal, I encourage you to contact your Municipal Services Office or e-mail [email protected].
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I look forward to continuing to work together to support your municipality in delivering efficient, effective and modern services for your residents and businesses.
Sincerely,
Steve Clark Minister c. Chief Administrative Officers and Treasurers
January 25, 2021
Corporation of the Township of East Garafraxa 065371 Dufferin County Road 3, Unit 2 East Garafraxa, ON L9W 7J8
Dear Members of Council:
Thank you for re-appointing RLB LLP as auditors of the Corporation of the Township of East Garafraxa for the year ended December 31, 2020. The purpose of this letter is to communicate our 2020 audit plan for the Corporation of the Township of East Garafraxa and to ensure that management and Council are aware of the following:
Objectives and scope of our audit Planned approach for the 2020 financial statement audit Update on issues that may impact the audit in current and future years Areas of emphasis
RLB LLP’s Objective and Scope of our audit
Obtain reasonable assurance that the financial statements are free of material misstatement Evaluate the fairness of presentation of the financial statements in conformity with accounting standards established by the Chartered Professional Accountants of Canada Report to management and Council:
o Significant internal control weaknesses o Matters required under Canadian Auditing Standards o Matters we believe should be brought to your attention
RLB LLP’s Assurance Service Team
Murray Short Assurance Services Partner Phone: 519-822-9933 x278
Email: [email protected]
Blake DeLuca, Brooke Billings Colleen Gallagher Jocelyn Doyle Assurance Senior Manager Quality Assurance Manager HST, payroll, etc. Phone: 519-822-9933 x 250 Email: [email protected] Other Tax Team resources available, as needed
Kaitlyn Sacchetti Assurance Senior Phone: 519-822-9933 x 526 Email: [email protected]
Financial Reporting Responsibilities
Council Provide, as a part of the financial process, effective corporate governance Regular oversight and review of financial information and management financial process Ensure accurate financial reporting and sound internal controls Review performance measures Approve the Audited Financial Statements
Management Maintain a cost-effective internal control environment Provide timely and accurate disclosure of financial results Report results on a fair and consistent basis Exercise care in establishing accounting estimates Apply appropriate accounting principles Establish internal controls over fraud and error
RLB LLP Perform cost-effective risk-based audit tailored for your organization’s specific risks Review the effectiveness and reliability of key internal controls Assess accounting principles, estimates and financial disclosures in accordance with accounting standards Provide year end reporting to Council Provide our opinion in the audit report which we attach to management financial statements
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Management Deliverables
Prepare required information as agreed with RLB LLP to be able to perform the audit Provide documentation and support for accounting used by management for all significant or unusual transactions and estimates Identify related parties, if applicable Provide written representations
RLB LLP Deliverables
Communicate with management and Council to review audit plan Review financial statements and management letter findings with management and Council Provide audit opinion on financial statements Prepare and file Financial Information Return Report to Council as required under Canadian Generally Accepted Auditing Standards (CAS 260, 265 and 580) Seek pre-approval from management or Council for all additional services Communicate control deficiencies
Audit Approach
Examine accounting systems and controls for all significant transaction cycles Adopt a control reliance strategy where appropriate to increase audit efficiency:
o Taxation revenue, cash receipts, taxes receivable o Purchases, disbursements, payables o Payroll o General computer controls
Substantive testing of year end balances including grant revenue and receivables Search for unrecorded liabilities Independence reporting
Audit Timeline
Interim Audit Testing November 23, 2020
Communication of Audit Plan to Management/Council January 25, 2021
Year-end Testing April 5-9, 2021
Reporting to Council TBD
Issuance of Audit Report and Financial Statements To follow
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Annual Inquiry Related to the Risk of Fraud
Please consider the following questions to help determine the specific risks of fraud and error with the municipality. We will provide the annual representation letter for signature by a member of each of Council and management with the audited Financial Statements, where representation will be made regarding the assessment of fraud at the municipality.
Are you aware of any instances of fraud perpetrated against the municipality by any of its employees, management, or Council?
Are you aware of any instances of fraud perpetrated by the municipality against creditors, suppliers, lenders, investors, funders, government agencies, or any other business associates?
Do you believe there is a high level of risk of fraud being perpetrated against or by the municipality – specifically, which risks are classified as the highest risk, and what specifically is management or those charged with governance doing to mitigate these risks?
Has Council made an assessment of the entity's susceptibility to fraud?
Does management have a process for identifying and responding to fraud risk factors?
If you have any information to report to us on the above, please contact Murray Short or Brooke Billings at 519-822-9933.
New Public Sector Accounting Standards
There are no significant impacts anticipated from new standards on the financial reporting of your municipality for 2020.
These are effective for fiscal years beginning on or after April 1, 2022:
PS1201: Financial Statement Presentation – expands the requirements for financial statement presentation and disclosure for various categories: financial assets, non-financial assets, revenues, expenses, and losses arising from asset impairment and changes in valuation allowances PS2601: Foreign Currency Translation – describes accounting treatment for foreign currency transactions, and how they should be presented and disclosed PS3041: Portfolio Investments – defines portfolio investments, and describes accounting treatment and disclosure requirements PS3450: Financial Instruments – requires additional disclosure in the notes to the Financial Statements to include the various risk components of financial instruments: credit risk, currency risk, interest rate risk, liquidity and market risk PS3280: Asset Retirement Obligations – describes criteria if there is a legal obligation to remove the tangible capital asset and if the entity controls the tangible capital asset to be retired
These are effective for fiscal years beginning on or after April 1, 2023:
PS3400: Revenue – describes how to account for and report on revenue and specifically differentiates between revenue arising from transactions including and excluding performance obligations
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2020 Audit Plan: Materiality
When establishing the overall audit strategy, materiality is determined for assessing the risks of material misstatement and determining the nature, timing and extent of further audit procedures.
Planning Materiality - $156,000 Materiality
o Professional judgment that is made in the context of our knowledge, assessment of risk and reporting requirements o Very significant in determining the scope of our work o We will review all errors in excess of 2% of materiality
Areas of Emphasis
Taxation revenue and receivables – collectability Grant revenue and receivables – completeness and existence Operating expenses – completeness and existence Tangible capital assets – completeness, existence and valuation Reserve, reserve funds and amounts set aside by Council – completeness and existence
If you have any questions about these or other matters relating to any of our professional services, we would be pleased to discuss them further with you.
Yours truly,
RLB LLP Per:
Murray Short, MBA, CPA, CA, C. Dir. Engagement Partner
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From: Jeremy Bullock Sent: Wednesday, February 3, 2021 3:42 PM Subject: * Dufferin Livestock Producers – Meat Processing Feasibility Study!
Dufferin Livestock Producers – We Need Your Help!
Dufferin County has retained Mallot Creek Group to facilitate a Meat Processing Feasibility Study!
Please take the “Dufferin County Producer Supply Survey” below. Help us better understand the supply capabilities of producers in and around Dufferin County as we look to the future.
This confidential short survey should take less than ten minutes to complete and will be open until February 12th.
If you’d prefer to speak directly to Mallot Creek staff, and provide your responses over the phone, please feel free to contact Kale or Evan at 519-846-1830.
Click here to visit the Dufferin County Producer Supply Survey
Thank you for your participation!
~ Please feel free to pass this survey on to others in your network who may be interested in participating.
~ Additional information:
• There is no minimum number of livestock necessary for participation in this survey – we would like to hear from as many producers as possible – small or large. • If a producer in your network is outside the County limits, but may be interested in supplying, please feel free to share this survey with them.
Best
Karisa Downey, Manager of Economic Development | Development and Tourism | County of Dufferin | Phone: 519.941.2816 Ext: 2508 | [email protected] | 55 Zina St, Orangeville, ON L9W 1E5
We are a new department at the County of Dufferin! The Development and Tourism Department includes Planning, Building Services, Economic Development, Tourism and the Museum of Dufferin.
Visit our services online at DufferinCounty.ca | JoininDufferin | DufferinMuseum.com
January 25, 2021
Susan Stone Chief Administrative Officer Township of East Garafraxa 065371 Dufferin County Road 3, Unit 2 East Garafraxa, ON L9W 7J8
Sent via email: [email protected]
Dear Ms. Stone,
We knew at the end of 2019 that changes being proposed to the Conservation Authorities Act might fundamentally change the programs we are able to offer. But waiting for clear direction was not an option. To make the most of the public dollars we were entrusted with we needed to forge ahead, strategically and effectively.
We accomplished a lot under our previous five-year strategic plan, but there is much more to do as we continue to face challenges to the natural environment such as climate change, rapid urban growth and invasive species.
We are pleased to present Our Future Taking Shape, our Strategic Plan for 2020-2022.
This plan focuses on completing or making substantive progress on the projects and activities we started under the previous plan and was developed in consultation with our staff and Board of Directors.
We have studied, prioritized and predicted the future. Now it is time to act – to demonstrate the value of conservation to our watershed communities – for health, for jobs, for safety. Our future is taking shape and we are proud to work with our partners to protect, connect and sustain the Credit River Watershed.
With best regards,
Deborah Martin-Downs, B.E.S., M.Sc., PhD Chief Administrative Officer Credit Valley Conservation Office: 905-670-1615 ext. 235 Cell: 416-399-6050 [email protected]
LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566-0005 1012 Dwight Beach Rd OF BAYS F 705-635 -2132 Dwight, ON POA lHO
February 3, 2021 Via email: [email protected] Municipality of West Grey Attention: Lindsey Glazier, Legislative Coordinator 402813 Grey Road 4 RR2 Durham, ON N0G 1R0
Dear Ms. Glazier:
RE: Correspondence - Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-19 Act
On behalf of the Council of the Corporation of the Township of Lake of Bays, please be advised that the above-noted correspondence was presented at the last regularly scheduled meeting on February 2, 2021, and the following was passed.
"Resolution #8(b )/02/02/21 BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby supports the resolution from the Municipality of West Grey requesting support to repeal Schedule 8 of Bill 229, Protect, Support and Recover from COVID-19 Act, 2020 (Endangered Species Act), dated January 13, 2021;
AND FURTHER THAT this resolution be forwarded to the Municipality of West Grey, Premier Doug Ford, Minister of Finance, Minister of Natural Resources and Forestry, Minister of the Environment, Conservation and Parks, M.P .P of Parry Sound-Muskoka, all Ontario Municipalities and the Association of Municipalities of Ontario.
Carried."
Should you have any questions, please do not hesitate to contact our Municipal Office at 705- 635-2272.
rrie ykes, Dip/. M.A., CMO, AOMC, Director of Corporate Services/Clerk. CS/cw Encl.
Copy to: Hon. Doug Ford, Premier of Ontario Hon. Peter Bethlenfalvy, Minister of Finance Hon. John Yakabuski, Minister of Natural Resources and Forestry Association of Municipalities of Ontario Hon. Jeff Yurek, Minister of the Environment, Conservation and Parks All Ontario Municipalities Hon. Norm Miller, M.P.P. for Parry Sound-Muskoka
···~~)·..... 100 LAKES TO EXPLORE i~· ' ,.•;l,l,,;;lf' ~-..r~
Corporation of the Municipality of West Grey 402813 Grey Road 4 RR 2 Durham, ON N0G 1R0 January 13, 2021 519-369-2200
Re: Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-19 Act
WHEREAS the Ontario Government proposes amendments to the Crown Forest Sustainability Act in Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020;
WHEREAS the Crown Forest Sustainability Act applies to almost two thirds of Ontario’s land base which amounts to over 70 million hectares of land that is habitat for many species at risk;
WHEREAS Bill 229 schedule 8 amends the Crown Forest Sustainability Act in order to exempt all forestry operations from mandatory consideration of species at risk protection and recovery as mandated by the Endangered Species Act;
WHEREAS Bill 229 schedule 8 removes the ability to issue orders in circumstances when there is imminent danger to a species at risk;
THEREFORE BE IT RESOLVED THAT West Grey council requests the Province of Ontario repeal schedule 8 of Bill 229 and that a copy of this resolution be forwarded to:
Premier Ford Minister Philips, Minister of Finance Minister Yakabuski, Minister of Natural Resources and Forestry Minister Yurek, Minister of the Environment, Conservation and Parks MPP Bill Walker, Bruce-Grey-Owen Sound MPP Ian Arthur, NDP Environment Critic
Grey County Council Ontario municipalities Association of Municipalities of Ontario Conservation Ontario Saugeen Valley Conservation Authority Grey Sauble Conservation Authority
Respectfully,
Genevieve Scharback, Director of Administration / Clerk Municipality of West Grey
www.westgrey.com LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877 -566-0005 1012 Dwight Beach Rd • QfBAYS F 705-635 -2132 Dwight, ON POA lHO • • MUSKOKA •
February 3, 2021
Via email: [email protected] Town of Bracebridge Attention: Mayor Graydon Smith 1000 Taylor Court Bracebridge, ON P1L 1R6
Dear Mayor Smith:
RE: Correspondence - Request for Municipal Infrastructure Funding Opportunities
On behalf of the Council of the Corporation of the Township of Lake of Bays, please be advised that the above-noted correspondence was presented at the last regularly scheduled meeting on February 2, 2021, and the following was passed.
"Resolution #B(d)/02/02/21 BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby supports the resolution from the Town of Bracebridge requesting the Federal and Provincial Governments provide immediate broad and substantial municipal Infrastructure Funding opportunities for well-planned, shovel-ready projects already prioritized under municipal asset management plans to provide immediate stimulus to the local, provincial and the federal economies in order to rebound from the impact of the COVID-19 pandemic, dated January 22, 2021.
AND FURTHER THAT this resolution be forwarded to the Town of Bracebridge, the Right Honourable Prime Minister of Canada, the Federal Minister of Infrastructure and Communities, the Honourable Premier of Ontario, the Ontario Minister of Finance, the Ontario Minister of Infrastructure, the Ontario Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario, the Federation of Canadian Municipalities, the Local Member of Parliament, the Local Member of Provincial Parliament, and all Ontario Municipalities.
Carried."
... 2
100 LAKES TO EXPLORE LAKE T 705-635 -2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566-0005 1012 Dwight Beach Rd QfBAYS F 705-635 -2132 Dwight, ON POA lHO • • MUSKOKA •
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Should you have any questions, please do not hesitate to contact our Municipal Office at 705-635-2272.
Sincerely,
Ca
Copy to: Right Honourable Prime Minister of Canada Federal Minister of Infrastructure and Communities Hon. Doug Ford, Premier of Ontario Hon. Peter Bethlenfalvy, Minister of Finance Hon. Steve Clark, Minister of Municipal Affairs and Housing Hon. Scott Aitchison, M.P. Parry Sound-Muskoka Hon. Norm Miller, M.P.P. Parry Sound-Muskoka Federation of Canadian Municipalities Association of Municipalities of Ontario All Ontario Municipalities
-·· ·, .. :-,7,~ 100 LAKES TO EXPLORE J~a-. :-.~
January 22, 2021
RE: Item for Discussion – Infrastructure Funding
At its meeting of January 20, 2021, the Council of the Corporation of the Town of Bracebridge ratified motion 21-GC-024, regarding Infrastructure Funding, as follows:
“WHEREAS the Association of Municipalities of Ontario (AMO) has reported that municipal governments own more of Ontario’s infrastructure than any other order of government, and most of it is essential to economic prosperity and quality of life;
AND WHEREAS municipalities deliver many of the services that are critical to residents in every community, and these services rely on well-planned, well-built and well-maintained infrastructure;
AND WHEREAS the Ontario Provincial Government has stated that universal asset management will be the foundation of its municipal infrastructure strategy because effective asset management planning helps ensure that investments are made at the right time to minimize future repair and rehabilitation costs and maintain assets;
AND WHEREAS Federal and Provincial infrastructure funding models now contain requirements for recipients to demonstrate that comprehensive asset management planning principles are applied when making decisions regarding infrastructure investment;
AND WHEREAS infrastructure funding limits need to be large enough to support significant projects that have a lasting community impact over multiple generations;
AND WHEREAS targeted funding for critical infrastructure is inconsistent with the principle foundation of an asset management strategy which prioritizes needs over wants and has resulted in underfunding of the wide range of infrastructure that municipalities are responsible for maintaining, such as arenas and libraries;
AND WHEREAS the Community, Culture and Recreation Stream of the Investing in Canada Infrastructure Program received demand of almost $10 billion for a $1 billion funding envelope;
AND WHEREAS broad eligibility for funding is more appropriate as municipalities best understand their infrastructure needs together with the needs of their community;
AND WHEREAS no and/or insufficient funding programs currently exist to fund the demonstrated need for the building, restoration and enhancement of community, culture and recreation assets;
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AND WHEREAS funding the replacement of these needed capital assets is beyond the financial capacity of most communities;
AND WHEREAS the age of the Town of Bracebridge arena is greater than 70 years old, and the Library greater than 110 years old, requiring immediate replacement;
AND WHEREAS the Town of Bracebridge was recently denied any funding under the Community, Culture and Recreation stream of the Investing in Canada Infrastructure Program, despite clearly meeting the tests of proper asset management and identifying needs over wants;
AND WHEREAS the economy of Ontario has been negatively impacted by the ongoing measures implemented to reduce the spread of COVID-19;
NOW THEREFORE the Council of The Corporation of the Town of Bracebridge resolves as follows:
1. THAT the Federal and Provincial Governments provide immediate broad and substantial municipal funding opportunities for well-planned, shovel-ready projects already prioritized under municipal asset management plans to provide immediate stimulus to the local, provincial and the federal economies in order to rebound from the impact of the COVID-19 pandemic.
2. AND THAT this resolution be forwarded to the Right Honourable Prime Minister of Canada; the Federal Minister of Infrastructure and Communities; the Honourable Premier of Ontario; the Ontario Minister of the Finance; the Ontario Minister of Infrastructure; the Ontario Minister of Municipal Affairs and Housing; the Association of Municipalities of Ontario (AMO); the Federation of Canadian Municipalities (FCM); the Local Member of Parliament (MP); the Local Member of Provincial Parliament (MPP); and all Municipalities in Ontario.
In accordance with Council’s direction I am forwarding you a copy of the resolution for your attention.
Please do not hesitate to contact me if I can provide any additional clarification in this regard.
Yours truly,
Graydon Smith Mayor LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877 -566-0005 1012 Dwight Beach Rd OF BAYS • F 705-635 -2132 Dwight, ON POA lHO • • MUSKOKA •
February 3, 2021
Via email: [email protected]
Township of Augusta Attention: Annette Simonian, Clerk 3560 County Road 26 Prescott, ON KOE 1TO
Dear Ms. Simonian:
RE: Correspondence - Ontario Fire College
On behalf of the Council of the Corporation of the Township of Lake of Bays, please be advised that the above-noted correspondence was presented at the last regularly scheduled meeting on February 2, 2021, and the following was passed.
"Resolution #S(f)/02/02/21
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays hereby supports the resolution from the Township of Augusta regarding their request for support for the Province of Ontario to reverse their decision to close the Ontario Fire College, dated January 25, 2021;
AND FURTHER THAT this resolution be forwarded to the Township of Augusta, the Honourable Doug Ford Premier of Ontario, the Honourable Sylvia Jones; Ontario Solicitor General, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Ontario Fire Marshal; Jon Pegg, and all Ontario Municipalities.
Carried."
Should you have any questions, please do not hesitate to contact our Municipal Office at 705-635-2272.
. .. 2
-.·•rir,.~ /w. 100 LAKES TO EXPLORE : ;': - • ,A.,;' :._i; LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566-0005 1012 Dwight Beach Rd OF BAYS • F 705-635 -2132 Dwight, ON P0A lH0 • • MUSKOKA •
Page2
Sincerely, « ,fu . &r~kes, Dip/. M.A., GMO, AOMC, Director of Corporate Services/Clerk. CS/cw
Encl.
Copy to: Hon. Doug Ford, Premier of Ontario Hon. Sylvia Jones, Ontario Solicitor General Hon. Steve Clark, Minister of Municipal Affairs and Housing Jon Pegg, Ontario Fire Marshal All Ontario Municipalities
- "T'"~~, ....Ir, 100 LAKES TO EXPLORE . _1 .;,• ;~.;ri ______
TOWNSHIP OF AUGUSTA
Moved By: 7L) (/A /1LEy’ Date: January 25, 2021
Seconded By: Z72F7Z1,ff/&*cJc’— Resolution No:
WHEREAS the Ontario Fire College has been in existence since 1949; and
WHEREAS the Ontario Fire College is one of the primary sources of certified training for Ontario Firefighters; and
WHEREAS the Ontario Fire College has built a reputation of integrity, credibility, and reliability in providing some of the best training to our Fire Services within the Province of Ontario; and
WHEREAS the Ontario Fire College has been used to train and certify both Volunteer, Part-Time and Career firefighters throughout Ontario; and
WHEREAS the Ontario Fire College gives Ontario Firefighters another option other than Regional Training Centers to obtain National Fire Protection Association (NFPA) certifications; and
WHEREAS the Ontario Fire College is the most cost-effective method to certify Firefighters to NFPA Standards in Ontario; and
WHEREAS the Ontario Government enacted and revoked 0. Reg. 379/18: Firefighter Certification in 2018; and
WHEREAS when the Ontario Government revoked 0. Reg. 379/18: Firefighter Certification, it was made known by the Office of the Solicitor General that the act would be amended and brought back in the future; and
THEREFORE, BE IT RESOLVED THAT the Township of Augusta requests that the Province of Ontario reverse their decision to close the Ontario Fire College as the OFC is one of the best and most cost-effective methods for municipalities to train their firefighters which assists us in protecting our residents; and
BE IT FURTHER RESOLVED THAT this Resolution is forwarded to the Honourable Doug Ford Premier of Ontario, the 1-lonourable Sylvia Jones; Ontario Solicitor General, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Ontario Fire Marshal; Jon Pegg, and all municipalities within the Province of Ontario. AGAINST ______
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FOR AGAINST Councillor Bowman Councillor Henry Mayor Malanka Councillor Schapelhouman Deputy Mayor Shaver
CARRIED: DEFEATED: MAYOi MAYOR
Declaration of pecuniary interest by:
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U Disclosed His/Her/Their Interest U Vacated His/Herllheir Seat U Abstained from discussion and did not vote on the question P a g e | 1
January 22, 2021
RE: Insurance Rates Resolution
Please be advised that the Council of the Municipality of Grey Highlands, at its meeting held January 20, 2021, passed the following resolution:
2021-39 Moved by Tom Allwood, Seconded by Aakash Desai
Whereas the cost of municipal insurance in the Province of Ontario has continued to increase – with especially large increases going into 2021; and
Whereas Joint and Several Liability continues to ask property taxpayers to carry the lion’s share of a damage award when a municipality is found at minimum fault; and
Whereas these increases are unsustainable and unfair and eat at critical municipal services; and
Whereas the Association of Municipalities of Ontario outlined seven recommendations to address insurance issues including:
1. The provincial government adopt a model of full proportionate liability to replace joint and several liability. 2. Implement enhancements to the existing limitations period including the continued applicability of the existing 10-day rule on slip and fall cases given recent judicial interpretations and whether a 1 year limitation period may be beneficial. 3. Implement a cap for economic loss awards. 4. Increase the catastrophic impairment default benefit limit to $2 million and increase the third-party liability coverage to $2 million in government regulated automobile insurance plans. 5. Assess and implement additional measures which would support lower premiums or alternatives to the provision of insurance services by other entities such as nonprofit insurance reciprocals. 6. Compel the insurance industry to supply all necessary financial evidence including premiums, claims and deductible limit changes which support its own and municipal arguments
The Municipality of Grey Highlands 206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643 www.greyhighlands.ca [email protected] P a g e | 2
as to the fiscal impact of joint and several liability. 7. Establish a provincial and municipal working group to consider the above and put forward recommendations to the Attorney General;
Now therefore be it resolved that the Council for the Municipality of Grey Highlands call on the Province of Ontario to immediately review these recommendations and to investigate the unethical practice of preferred vendors who are paid substantial amounts over industry standards, despite COVID 19 delays, as insurance premiums will soon be out of reach for many communities and
Be it further resolved that this motion be provided to the Honourable Doug Ford, Premier of Ontario, the Honourable Peter Bethlenfalvy, Minister of Finance, the Honourable Doug Downey, Attorney General of Ontario, the Honourable Bill Walker, MPP for Bruce - Grey - Owen Sound, and all Ontario municipalities. CARRIED.
As per the above resolution, please accept a copy of this correspondence for your information and consideration.
Sincerely,
Jerri-Lynn Levitt Deputy Clerk Council and Legislative Services Municipality of Grey Highlands
The Municipality of Grey Highlands 206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643 www.greyhighlands.ca [email protected]
Joie de vivre The Corporation of the Municipality of West Nipissing La Corporation de la Municipalité de Nipissing Ouest 101-225, rue Holditch Street, Sturgeon Falls, ON P2B 1T1 P/T (705) 753-2250 (1-800-263-5359) F/TC (705) 753-3950
January 7, 2021
Honourable Ernie Hardeman SENT VIA E-MAIL Minister of Agriculture, Food and Rural Affairs 77 Grenville Street Toronto, Ontario M7A 1B3
Honourable Minister Hardeman:
SUBJECT: REQUEST TO SUPPORT COMMUNITIES WITH EMERGENCY OPERATIONAL FUNDING
At its regular meeting held on January 5, 2021, Council for the Municipality of West Nipissing passed resolution 2021/11, a copy of which is attached hereto. The resolution supports a request circulated by the Municipality of Southwest Middlesex, seeking to address concerns regarding municipal drainage matters and the need for coordination with the national railways.
We trust the enclosed is self-explanatory.
Respectfully,
Janice R. Dupuis Deputy Clerk / Assistant to the Chief Administrative Officer
\Encl. cc: Minister of Municipal Affairs and Housing Minister of Transportation Association of Municipalities of Ontario (AMO) Marc Serré, MP John Vanthof, MPP Ontario municipalities
Resolution No. The Corporation of the Municipality of West Nipissing / La Corporation de la Municipalité de Nipissing Ouest 2021 / 11
JANUARY 5, 2021
Moved by / Proposé par : Seconded by / Appuyé par :
« Councillor Y. Duhaime » « Councillor L. Sénécal »
WHEREAS the Municipality of West Nipissing received a request from the Municipality of Southwest Middlesex seeking support for their resolution asking various levels of government to address concerns regarding municipal drainage matters and the need for coordination with the national railways;
BE IT RESOLVED THAT Council for the Municipality of West Nipissing supports the Municipality of Southwest Middlesex’s resolution seeking to address concerns regarding municipal drainage matters and the need for coordination with the national railways;
BE IT FURTHER RESOLVED THAT Council for the Municipality of West Nipissing also requests that the resolution be forwarded to the Provincial Minister of Agriculture, Food, and Rural Affairs, Municipal Affairs and Housing, the Federal Minister of Transportation, the local MP and MPP, the Association of Municipalities of Ontario, and all municipalities.
YEAS NAYS DUHAIME, Yvon FISHER, Christopher LARABIE, Roland MALETTE, Léo CARRIED: « Mayor Joanne Savage » ROVEDA, Dan WARD 7 (vacant) DEFEATED: SÉNÉCAL, Denis SÉNÉCAL, Lise DEFERRED OR TABLED: SAVAGE, Joanne (MAYOR)
Ruchika Angrish, MCIP, RPP Manager of Planning Board Office: 500 Victoria Road N. Guelph, ON N1E 6K2 Email: [email protected] Tel: 519-822-4420 ext. 820 or Toll Free: 1-800-321-4025
29 January 2021 File Code: R02 Sent By: Email
To Whom it May Concern;
Re: Annual Community Partnership Meeting
The Upper Grand District School Board (UGDSB) has always valued and appreciated the benefits of community partnerships that have allowed us to share the boards’ facilities with its students and the community at large. Being inclusive and aware of how important a strong, vibrant and sustainable publicly funded education system is to the foundation of our partnership, we would like to invite you to a virtual partnership meeting to identify interests for future co-build opportunities.
In accordance with Ministry of Education guidelines and the Board policy, the Board is hosting a virtual partnership meeting to identify interest in future co-build opportunities on:
Thursday, February 18, 2021 at 9:30 a.m.
OR
Friday, February 26, 2021 at 9:30 a.m.
Please RSVP to [email protected] or 519-822-4420, ext. 821 by Wednesday, February 10, 2021 to confirm your attendance on one of these dates. Details of this virtual meeting will be provided prior to the meeting.
Information is available on the Board website at 2020 Community Planning and Facility Partnership.
We look forward to the possibility of working together to improve access to services, programs and supports for our students and the community.
Sincerely,
Ruchika Angrish Manager of Planning
Upper Grand District School Board •Martha MacNeill; Chair • Barb Evoy; Vice-Chair • Jolly Bedi • Gail Campbell • Jen Edwards • Mike Foley • Barbara Lustgarten Evoy • Robin Ross • Lynn Topping
From: ca.office (MECP) Sent: Friday, February 5, 2021 10:49 AM Subject: Proclamation of Provisions of the Conservation Authorities Act
Good morning,
With the amendments to the Conservation Authorities Act (“CAA”) in Bill 229, the Protect, Support and Recover from COVID-19 Act (Budget Measures), 2020, now passed by the Legislature, the government has made a series of substantive amendments to the CAA in 2017, 2019 and in 2020, resulting in a number of un- proclaimed provisions in the CAA. On February 2, 2021, some specific provisions in the CAA were proclaimed to initiate changes to conservation authority governance, for consistency in administration, transparency and financial accountability, as well as increased municipal and provincial oversight of conservation authority operations. These provisions are not tied to any specific regulations, and relate only to provisions from the 2019 and 2020 CAA amendments. Specifically, these include:
• Government requirements (e.g. Non-derogation provision clarifying that nothing in the CAA is intended to affect constitutionally protected Aboriginal and treaty rights); • Provisions related to conservation authority governance (e.g. changes to the conservation authority municipal membership); • Minister’s powers (e.g., enabling the Minister to issue a binding directive to a conservation authority following an investigation); and • Housekeeping amendments. Please refer to the CAA on e-Laws for a complete list of the provisions that are now in force.
We are proposing that the remaining un-proclaimed provisions be proclaimed in two further stages over the coming months to align with the roll out of proposed regulations and policy. These include: i) Provisions related to natural hazard management, mandatory programs and services, community advisory boards, the agreements and transition period, and fees. ii) Provisions related to municipal levies, and standards and requirements for non-mandatory programs and services. We have received a number of questions about the implications of certain provisions coming into force, and particularly those related to the composition of conservation authority membership. I can assure you that we are moving forward with a smooth transition to the new framework. Please refer to the attached FAQ for critical information on the implementation of these new measures.
My team in the Conservation Authority Office are available to answer any questions that you may have about the provisions that are now in effect as a result of the stage 1 proclamation. Please do not hesitate to contact us at [email protected].
The Ministry of the Environment, Conservation and Parks will be in touch at a future date to notify you of the proclamation of the remaining provisions.
I look forward to continuing to work with you through our upcoming consultations on the new regulatory proposals under the CAA to ensure we put conservation authorities in the best position possible to be able to deliver on their core mandate.
Sincerely,
Keley Katona Director, Conservation and Source Protection Branch Ministry of the Environment, Conservation and Parks
Implications of Proclamation of Various Provisions: Frequently Asked Questions
1. Do participating municipalities have to appoint new members to conservation authorities now in order to meet the 70% requirement?
Immediate action is not required on the part of conservation authorities or by municipalities related to the provision requiring 70% of municipally appointed members be elected officials.
Current members should complete the remaining duration of their appointments. As new members are appointed, conservation authorities should be appointing members in a way that complies with this new requirement.
A participating municipality may also apply to the Minister of the Environment, Conservation and Parks requesting an exception to this 70% requirement. The request should include the rationale for the request, and what proportion of members the municipality is proposing to be elected officials. Requests should be sent to [email protected].
2. Does a conservation authority need to immediately initiate the term limits of chair/vice-chairs and rotate amongst participating municipalities?
Immediate action is not necessarily required. Implementation of this provision could begin at the first meeting held this year (following the proclamation date of February 2, 2021), or at such other meeting as may be specified by the authority’s by-laws.
A participating municipality or conservation authority may also apply to the Minister of the Environment, Conservation and Parks requesting an exception to the term limit or rotation. The request should include the alternative approach being proposed, and the rationale for the request. Requests should be sent to [email protected].
3. When should conservation authorities transition to the use of generally accepted accounting principles?
If not already the practice, conservation authorities will transition to the use of generally accepted accounting principles for local government and ensure that key conservation authority documents are made available to the public (i.e., minutes of authority or executive committee meetings, auditor reports) following proclamation of these provisions on February 2, 2021.
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Implications of Proclamation of Various Provisions: Frequently Asked Questions
4. When do copies of municipal member agreements need to be sent to the Minister and made public?
Please submit any existing agreements (on the number of total conservation authority members and number of members per participating municipality in a conservation authority) to the Minister within 60 days of February 2, 2021 (i.e., by April 3, 2021).
If no such agreement is in place as of February 2, 2021, but such an agreement is entered into at a future date, please provide it to the Minister within 60 days of executing the agreement. These agreements should also be made available to the public through the conservation authority’s website or other appropriate means within these same timelines.
5. Which provisions of the Conservation Authorities Act (CAA) are you proclaiming in this first phase?
Provisions in the CAA that come into effect February 2, 2021, as part of this first phase include:
Housekeeping Amendments − Clarifying “Minister” means the Minister of the of the Environment, Conservation and Parks (rather than the Minister of the Natural Resources and Forestry) (Bill 108, 2019). − Administrative change by striking out “of the Environment” from “Minister of the Environment” (in the section on CA dissolutions – clause 13.1(6)(c)) (Bill 108, 2019). − Remove a legislative date (now stale) for a past transition period for conservation authorities (CAs) to up-date administrative by-laws (Bill 229, 2020).
Government Requirements − Non-derogation provision to recognize existing Aboriginal or treaty rights (Bill 229, 2020). − Enable the Minister to delegate his or her powers to an employee of the Ministry of the Environment, Conservation and Parks (Bill 229, 2020).
Governance − Changes to the CA municipal membership provisions including requiring 70 per cent of municipally appointed members to be elected officials with provision for the Minister to permit less than 70 per cent on application by a participating municipality (Bill 229, 2020). − Requiring copies of municipal member agreements on number of total CA members agreed upon and numbers per participating municipality in a CA agreed upon, to be made public and provided to the Minister (Bill 229, 2020).
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Implications of Proclamation of Various Provisions: Frequently Asked Questions
− Removal of the regulation making authority regarding the composition of the CA (Bill 229, 2020). − Minister’s power to appoint a member from the agricultural sector with limitations added to the member’s voting rights (Bill 229, 2020). − Limiting the term of the chair/vice-chair and rotating of the chair/vice-chair among a CA’s participating municipalities with provision for the Minister to permit an exception to these requirements upon application of the CA or participating municipality. If an exception is granted, this would allow a chair/vice-chair to hold office for more than one year or two terms, or a member to succeed an outgoing chair, vice-chair, appointed from the same participating municipality (Bill 229, 2020). − Minor amendments to the ‘powers of authorities’: integrating the CA power to “cause research to be done” with the CA power to “study and investigate the watershed” in order to support the programs and services the CA delivers; to require consent of the occupant or owner of the land before a CA staff can enter the land for the purpose of a CA project (such as land surveying); and to remove the power of a CA to expropriate land (Bill 229, 2020). − Require CAs to follow generally accepted accounting principles for local governments, make key documents (annual audit, meeting agendas and minutes and member agreements) available to the public (Bill 229, 2020).
− Minister’s Power − Enable the Minister to issue a binding directive to a CA following an investigation (Bill 229, 2020). − Enable the province, upon recommendation by the Minister, to appoint a temporary administrator to assume control of a CA’s operations following an investigation or the issuance of a binding directive, if the directive is not followed. Immunity is provided for the administrator (Bill 229, 2020).
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