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Township of East Garafraxa Council Agenda INAUGURAL MEETING Tuesday, December 4, 2018 at 10:00 A.M

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Township of East Garafraxa Council Agenda INAUGURAL MEETING Tuesday, December 4, 2018 at 10:00 A.M Township of East Garafraxa Council Agenda INAUGURAL MEETING Tuesday, December 4, 2018 at 10:00 A.M. Administration Office, Amaranth ON 1. Opening of Meeting 2. Inaugural Meeting 2.1. Oaths and Declarations 2.1.1. Roy Hillis, Council Inaugural Address 3. Agenda 3.1. Added Items (If any) 3.2. Approval of Agenda 4. Disclosure of Pecuniary Interest with Reasons 5. Approval of Minutes 5.1. Council Meeting Minutes for November 13, 2018 5.2. Business arising from Minutes 6. Delegations 6.1. 11:00 a.m. Dufferin Ontario Provincial Police, Detachment Commander, Staff Sargent, Nicol Randall - East Garafraxa Public School Matters and General Update 7. Public Meeting(s) – None at this time. 8. Inaugural Meeting Matters 8.1. Council Orientation Information 8.2. Appointment to Boards and Committees 8.2.1. Current Board/Committee Members Listing (to follow) 8.2.2. Melancthon Resolution Recommendation for Grand River Conservation Authority Representative 8.2.3. Closed Meeting 8.2.3.1. Personal matters about an identifiable individual, including municipal or local board employees. 8.2.4. Appointments 9. Unfinished Business 9.1. Strategic Direction 9.2. Nature’s Landing West Block 36 9.2.1. Revised Concept Plan 6 9.2.2. Multi Sport Court Options – November 28, 2018 (to follow) Township of East Garafraxa Council Agenda INAGURAL MEETING December 4, 2018 Page 2 of 5 9.3. Orangeville Fire Department 9.3.1. Medical Calls Between July 1 to October 31, 2018 – Category A, Previously Category B Tier 9.4. Procedural By-Law (to follow) 9.5. Other 10. County Council Business 10.1. County Council 10.1.1. Inaugural Session of County Council & Election of the Warden 2019 – December 13, 2018 at 6:00 p.m. 10.2. Age-Friendly Community Project 10.2.1. Age Friendly Public Survey 10.3. County Council Alternate 10.3.1. Appointment 10.4. County Report 10.4.1. 2019 Tax Ratios Review 10.4.1.1. Township of Mulmur and Township of Melancthon Comments 10.5. Other 11. Public Works Department 11.1. Director of Public Works Report(s) 11.2. Bridge No. 7 11.2.1. Update 11.3. Other 12. Treasury Department 12.1. Roads and General Bills and Accounts 12.2. Budget Summary (to follow) 12.3. Other 13. Planning Department 13.1. Development Update(s) 13.2. Cannabis Legalization 13.2.1. Minister’s Letter to the Head of Council – Ontario Cannabis Legalization Implementation Fund - November 20, 2018 Township of East Garafraxa Council Agenda INAGURAL MEETING December 4, 2018 Page 3 of 5 13.2.2. Deputy Minister’s Letter to Treasurers – Ontario Cannabis Legalization Implementation Fund – November 26, 2018 13.2.3. Ontario Cannabis Legalization Implementation Fund – 2018-19 First Payment Allocation 13.2.4. AMO Briefing: Municipal Governments in the Ontario Recreational Cannabis Framework – October 3, 2018 13.2.5. Ministry of the Attorney General – News Release – November 14, 2018 13.2.6. AMO – Municipal Cannabis Update – November 21, 2018 13.2.7. Upper Grand District School Board Comments – November 28, 2018 13.3. County of Dufferin 13.3.1. Memo - Municipal Comprehensive Review - County Official Plan 13.4. Town of Orangeville 13.4.1. Notice of a Complete Application for Plan of Subdivision (File No. S3/18 associated to File No. OPZ3/18) circulated November 12, 2018 West Part Lot 1, Concession 3, Plan 7R-5477, 515 Broadway 13.4.2. Notice of a Complete Application for an Official Plan Amendment & Zoning By- law Amendment (File No. OPZ3/18 associated to File No. S3/18) circulated August 29, 2018 West Part Lot 1, Concession 3, Plan 7R-5477, 515 Broadway 13.4.3. Notice of complete Applications for a Plan of Subdivision; Official Plan Amendment and Zoning By-law Amendment (File No. S2/18 & OPZ2/18 associated to File No. S1/18 and OPZ1/18) circulated August 15, 2018 Part of Lots 2 & 3, Concession 3 (WHS), 320 Blind Line 13.4.4. Notice of Hearing for Minor Variance, Lot 46, Registered Plan 7M-40, 18 Young Court – requesting to increase the maximum lot coverage for proposed addition to the front of an existing attached garage (File A12-18) 13.5. Centre Wellington 13.5.1. Committee of Adjustment Notice of Application for Minor Variance File A24/18, 6919 Seventh Line, West Garafraxa – To permit the construction of a new livestock barn with under barn manure storage (permit a reduced MDS II) 13.6. Other 14. Committees 14.1. Provincial Offences Act 14.1.1. Agenda, November 30, 2018 14.2. Grand River Conservation Authority 14.2.1. Grand Actions – November 2018 14.3. Other 15. General Business and Correspondence 15.1. Association of Municipalities of Ontario (AMO) Township of East Garafraxa Council Agenda INAGURAL MEETING December 4, 2018 Page 4 of 5 15.1.1. Policy Update – New Social Assistance Reform Plan 15.1.2. Policy Update – Fall Economic Statement 15.1.3. Policy Update – Welcome Fire News 15.1.3.1. Hicks Morley – FTR Now 15.1.4. Policy Update – New Environment Plan for Consultation 15.1.4.1. A Made-in-Ontario Environment Plan – Environmental Registry Number 013-4208 Comments Due January 28, 2019 15.1.5. Watch File – November 15, 2018 15.1.6. Watch File – November 22, 2018 15.1.7. Watch File – November 29, 2018 15.2. Ministry of Environment, Conservation and Parks 15.2.1. 2017-2018 Chief Drinking Water Inspection Annual Report 15.3. Ontario Human Rights Commission 15.3.1. Indigenous People and Human Rights Dialogue Report 15.4. Town of Kearney 15.4.1. Resolution Regarding the Municipal Voters’ List 15.5. Westside Secondary School 15.5.1. Thank You Letter – 2018 Commencement Award 15.5.1.1. Thank You Card – Nolan 15.6. ROMA 15.6.1. Delegation Request – Deadline, Monday, December 10, 2018 15.7. Ministry of Municipal Affairs and Housing 15.7.1. Consultation – Increasing Housing Supply in Ontario – Submissions by January 25, 2019 15.8. Other 16. New Business 16.1. Added Items (if any) 16.2. Council Meeting Schedule for 2019 (to be provided at the meeting) 16.3. Other 17. Closed Meeting(s) 17.1. Adoption of Closed Meeting Minutes 17.2. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 17.3. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Township of East Garafraxa Council Agenda INAGURAL MEETING December 4, 2018 Page 5 of 5 17.4. Personal matters about an identifiable individual, including municipal or local board employees. 18. By-Laws Notice of Intention to pass the following By-Laws: 18.1. Being a By-Law to govern the proceedings of the Council of The Corporation of The Township of East Garafraxa and to repeal By-law 7- 2007, as amended (Procedural By-Law). 18.2. Being a By-law to establish and lay out as part of the highway on which it abuts, Part Lot 1, Concession 10, being Parts 2, 4 and 5 on RP 7R-6557; in the Township of East Garafraxa, County of Dufferin. (File B2-17 – Nevills) 19. Bulletins and Information 19.1. Other 20. Confirming By-Law 21. Adjournment 21.1. Next meeting Tuesday, January 22, 2019 at 2:00 p.m. or at the call of the Mayor. East Garafraxa Township Council Minutes November 13, 2018 The Council of the Township of East Garafraxa held a regular meeting of Council at the Administration Office, Laurel ON at 2:00 p.m., on November 13, 2018. Councillors Lenora Banfield, Fran Pinkney, Tom Nevills, and Deputy Mayor John Stirk were in attendance with Mayor Guy Gardhouse presiding. Susan Stone, CAO/Clerk-Treasurer, Jessica Kennedy, Deputy Clerk, Dave Menary, Director of Public Works, were in attendance, as well as Christine Gervais, Director of Planning and Shawn Filson, Planner (for Public Meeting and Planning Matters). 1. Opening of Meeting Meeting called to order. 2. Agenda 2.1. Added Items – None at this time. 2.2. Approval of Agenda – Motion passed to approve agenda as circulated. 3. Disclosure of Pecuniary Interest with Reasons – None at this time. 4. Approval of Minutes 4.1. Council Meeting Minutes for October 10, 2018. Motion passed to approve as circulated. 4.2. Business arising from Minutes – Nothing at this time. 5. Delegations – None at this time. 6. Public Meeting(s) 4:00 p.m. – Motion passed to go into Public Meeting. 6.1. Zoning By-Law Amendment Application File Z7-18; To permit a reduced rear yard setback of 10.1 metres and increase the lot coverage to 6.6% for a proposed addition to the existing dwelling. Concession 13, East Part Lot 10, DESC INCL RP 7R4497 Part 4 (102388 10 Sideroad – Geoff Major, Applicant). 6.1.1. Notice of Public Meeting 6.1.2. Planning Report Dated November 9, 2018 Public Meeting was held for Zoning By-Law Amendment Application Z7-18 by Geoff Major for 102388 10 Sideroad, Concession 13, East Part Lot 10, DESC INCL RP 7R4497 Part 4, to permit a reduced rear yard setback of 10.1 metres and increase the lot coverage to 6.6% for a proposed addition to the existing dwelling. Applicant Geoff Major was in attendance. No other public were in attendance. Shawn Filson, Township Planner presented the Planning Report dated November 9, 2018 and power point presentation. The property is legal non- conforming as building(s) currently over the allowed lot coverage and does not meet setbacks required in the Township Zoning By-Law. However, as the residential use is existing, the addition will not further impact future agricultural use of the area.
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