Township of East Garafraxa Special Electronic Council Meeting Agenda

2021 Budget Discussions

Tuesday, December 8, 2020 at 10:00 A.M.

1. Opening of Meeting

2. Approval of Agenda

3. Disclosure of Pecuniary Interest with Reasons

4. Treasury and Accounts 4.1. 2021 Preliminary Draft Budget 4.1.1. Ontario Community Infrastructure Fund (OCIF) 2021 Formula Allocation

4.1.2. ICIP COVID-19 Resilience Infrastructure Stream: Local Government Intake (Federal Funding) - $100,000 Allocation

5. Confirming By-Law

6. Adjournment To meet again for the Special Electronic Council Meeting on Tuesday, December 8, 2020, at 2:00 p.m., and the Special Electronic Council Meeting for Official Plan Review on Thursday, December 10, 2020, at 4:00 p.m., or at the call of the Mayor. Township of East Garafraxa 2021 Budget As at December 3, 2020

G/L # 2020 2020 2020 2021 Final Actual "Projected" EXPENDITURES Budget Pd as at Nov 24, '20 Year End Budget Dept. 0161 General Government 1100 Administration - Salaries incl RRSP $ 420,568.00 $ 349,887.49 $ 420,568.00 $ 453,783.00 Council - Salaries $ 66,089.00 $ 53,827.90 $ 64,594.00 $ 64,594.00 1150 Council - Meeting Remuneration $ 5,000.00 $ - $ 5,000.00 $ 5,000.00 1200 Administration/Council - Remittances & Benefits $ 82,443.00 $ 72,023.80 $ 82,443.00 $ 83,833.00 1325 Administration - Summer Student Wages $ - $ - $ - 1350 Health & Safety Coordinator Wages $ 2,000.00 $ - $ 2,000.00 $ 2,000.00 Administration Office Operations: 1405 Admin Building Lease (2%) $ 23,670.00 $ 22,100.40 $ 23,670.00 $ 24,143.00 1410 Office Supplies and Equipment $ 12,000.00 $ 11,659.95 $ 12,000.00 $ 12,000.00 1415 Office Equipment - Support $ 16,000.00 $ 15,326.55 $ 16,000.00 $ 24,000.00 1420 Utilities $ 4,700.00 $ - $ 5,320.00 $ 5,500.00 1440 Paid to Staff $ 1,500.00 $ 160.57 $ 1,500.00 $ 1,500.00 1470 Cleaning, Maintenance & Other Supplies $ 3,500.00 $ 1,766.00 $ 14,710.00 $ 15,000.00 1480 Miscellaneous Grants/Donations $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 1490 Miscellaneous $ 4,000.00 $ 1,633.02 $ 4,000.00 $ 4,000.00 1510 Communications (Phone, Mobile, Internet)$ 12,000.00 $ 12,204.04 $ 18,200.00 $ 24,200.00 1515 Comunications (Council Internet/Mobile) $ 4,000.00 $ 2,737.07 $ 4,000.00 $ 4,000.00 1522 Administration Review Study/HR Study $ 11,000.00 $ - $ 11,000.00 $ 11,000.00 1520 Professional Fees - Legal & Consultant $ 10,000.00 $ 10,401.00 $ 15,000.00 $ 10,000.00 1520 Audit $ 28,000.00 $ 29,917.00 $ 29,917.45 $ 30,000.00 1525 Drain Superintendent/Tile Drain Inspection $ 7,632.00 $ 7,936.55 $ 7,936.55 $ 8,000.00 1535 Election Expenses (1535) 1540 Education & Training $ 1,000.00 $ 371.42 $ 1,000.00 $ 3,000.00 1555 Asset Management Programme $ 5,088.00 $ 5,088.00 $ 5,088.00 $ 5,088.00 1560 Memberships $ 6,200.00 $ 5,938.52 $ 5,938.00 $ 3,000.00 1570 Paid to Council - Mileage/Expenses $ 1,000.00 $ 441.44 $ 500.00 $ 500.00 1580 Insurance (estimate 10%) $ 31,635.00 $ 32,974.22 $ 32,974.00 $ 38,000.00 1590 Advertising $ 1,000.00 $ 522.02 $ 1,000.00 $ 1,000.00 1610 Interest Temp Loans,Bank Chgs $ 2,000.00 $ 1,436.07 $ 2,500.00 $ 3,000.00 1620 Repayment of Dev. Chg Loan (finished 2022) $ 6,540.00 $ 6,540.00 $ 6,540.00 $ 6,540.00 1630 Tax Write-Offs(01-0141-1750/1800) $ 25,000.00 $ 40,999.83 $ 41,000.00 $ 25,000.00 1432 Administration Facilities/Dissolution costs $ 401,826.00 $ 429,151.42 $ 430,000.00 $ - 1650 General Expenses/Taxes $ 350.00 $ 470.75 $ 471.00 $ 480.00 Main Street Revitalization $ 38,452.00 $ 40,115.01 $ 38,452.00 $ - Covid Expenses $ 9,784.43 $ 23,300.00 1433 Covid Expenses (ICIP Federal/Provincial) $ 100,000.00 Reserve Funds: 1730 Working Funds $ 124,000.00 $ 124,000.00 $ 124,000.00 $ 50,000.00 1720 Capital Funds $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 1710 Building Funds $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 Capital - Administration 1430 Admin - Capital (folder/computers/printer) $ 2,000.00 $ 679.30 $ 2,000.00 $ 2,000.00 Council - Capital $ - Sub Total $ 1,371,193.00 $ 1,301,093.77 $ 1,463,622.00 $ 1,031,161.00

Dept. 0162 Protection to Persons/Property 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget Orangeville Fire Services$ 153,998.00 $ 111,668.99 $ 153,998.00 $ 160,156.00 Grand Valley Fire - Operating Levy $ 75,619.00 $ 75,619.00 $ 75,619.00 $ 76,115.00 1520 Grand Valley Fire - Capital Levy $ 30,809.00 $ 30,809.00 $ 30,809.00 $ 31,425.00 Town of Erin Fire Services $ 90,000.00 $ 72,214.70 $ 96,000.00 $ 96,000.00 3850 Credit Valley Conservation - General Levy $ 5,463.00 $ 5,463.00 $ 5,463.00 $ 5,572.00 3875 Credit Valley Conservation - Special Levies $ 1,311.00 $ 1,311.00 $ 1,311.00 $ 1,337.00 3850 Grand River Cons. Authority - General Levy $ 26,081.00 $ 26,081.00 $ 26,081.00 $ 26,603.00 3875 Grand River Cons. Authority - Capital Levy $ 2,257.00 $ 2,257.00 $ 2,257.00 $ 2,302.00 4600 Services & Valuer Fees Livestock (4600) $ 600.00 $ 80.00 $ 80.00 $ 300.00 4700 Dog Control - Claims, Tags, Control Services (4700) $ 1,000.00 $ 301.93 $ 1,000.00 $ 1,000.00

Page 1 Township of East Garafraxa 2021 Budget As at December 3, 2020

G/L # 2020 2020 2020 2021 4900 Annual Emergency Shelter Generator Maintenance $ 1,800.00 $ 1,800.00 $ 1,800.00 $ 1,800.00 2100 Policing Services per contract $ 308,825.00 $ 202,782.12 $ 308,825.00 $ 317,075.00 2400 Police Services Adjustment (If applicable) $ 2,017.00 $ 2,017.00 $ 9,589.00 Sub Total$ 699,780.00 $ 530,387.74 $ 705,260.00 $ 729,274.00

Dept 0163 Transportation Services 0163 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 0163-1100 Wages/Benefits$ 605,000.00 $ 482,443.98 $ 605,000.00 $ 618,924.00 Roadside Maintenance 0163-1410 Roadside Cutting & Trimming $ 6,000.00 $ 5,678.20 $ 5,678.00 $ 6,000.00 0163-1420 Brush, Tree Trimming & Removal $ 12,000.00 $ 4,353.77 $ 6,185.00 $ 12,000.00 0163-1430 Ditching $ 3,000.00 $ 594.94 $ 595.00 $ 3,000.00 0163-1440 Catch Basin Cleaning $ 2,000.00 $ - $ 1,500.00 $ 2,000.00 0163-1450 Debris and Litter Pickup $ 500.00 $ 198.25 $ 250.00 $ 500.00 Paved Maintenance 0163-1460 Cold Patching $ 1,000.00 $ 2,396.15 $ 2,700.00 $ 1,000.00 Crack Sealing $ 35,000.00 0 $ - $ 35,000.00 0163-1465 Line Painting $ 4,000.00 0 $ - $ 4,000.00 0163-1470 Street Sweeping $ 1,500.00 $ 1,108.05 $ 1,108.00 $ 1,500.00 0163-1480 Shoulder Maintenance $ 1,000.00 $ 487.79 $ 488.00 $ 1,000.00 Gravel Maintenance 0163-1520 Dust Control $ 97,000.00 $ 88,094.94 $ 88,095.00 $ 97,000.00 Winter Control 0163-1550/1555 Winter Sand & Salt $ 60,000.00 $ 50,027.44 $ 50,027.00 $ 60,000.00 0163-1580 Signs & Safety Devices $ 6,000.00 $ 4,000.61 $ 6,500.00 $ 6,000.00 0163-1585 Health & Safety CoOrdinator Services $ 4,000.00 $ - $ 4,000.00 $ 4,000.00 0163-1610 Culverts & Permits $ 15,000.00 $ 7,047.38 $ 7,048.00 $ 15,000.00 0163-1660 Municipal Drains $ 1,000.00 $ - $ - $ 1,000.00 Overhead - Roads Administration 0163-1620 Materials, Supplies, Advertising & Admin $ 1,500.00 $ 1,340.82 $ 1,410.00 $ 1,500.00 0163-1621 Conference/Training Course - Expenses & Mileage $ 3,500.00 $ 2,793.57 $ 2,794.00 $ 1,500.00 0163-1622 Communications - Telephone & Cellular Service $ 5,000.00 $ 2,671.28 $ 4,671.00 $ 5,000.00 0163-1623 Insurance (estimated 10% increase) $ 38,500.00 $ 40,468.21 $ 40,468.00 $ 44,500.00 0163-1624 Clothing Allowances $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 Buildings 0163-1630 Building - Maintenance, Repairs & Utilities $ 10,000.00 $ 5,398.45 $ 8,000.00 $ 10,000.00 0163-1631 Workshop - Tools, Materials & Supplies $ 4,000.00 $ 6,262.82 $ 6,263.00 $ 5,000.00 0163-1640 Dome - Maintenance, Repairs & Utilities, Inspections $ 3,000.00 $ - $ - $ 3,000.00 0163-1900 Shop Upgrades$ - $ - $ 6,000.00 0163 1635 Propane $ 13,000.00 $ 5,261.75 $ 9,600.00 $ 14,000.00 Equipment 0163-2825 GPS Tracking System Annual Support and Maintenance $ 5,000.00 $ 3,148.46 $ 5,000.00 $ 5,000.00 0163 2830 Truck Licences $ 11,500.00 $ - $ 11,500.00 $ 11,500.00 0163-2700/2900 Misc Shop Equipment - Chainsaws/Torches/Welder $ 1,000.00 $ 1,865.06 $ 1,865.00 $ 1,500.00 0163-2025 Blades (cutting edges, plow and wing shoes etc.) $ 12,000.00 $ 11,364.38 $ 11,365.00 $ 12,000.00 0163-2030 Materials, Oil, Grease $ 7,500.00 $ 7,247.27 $ 7,750.00 $ 7,500.00 0163-2050 to 2680 Equipment Repairs Parts & Filters $ 40,000.00 $ 56,767.75 $ 60,000.00 $ 50,000.00 0163-2020/2015/2010Fuel (Gasoline & Diesel) $ 75,000.00 $ 53,824.93 $ 75,000.00 $ 75,000.00 0163-2035 Tires $ 20,000.00 $ 2,137.98 $ 18,000.00 $ 14,000.00 Miscellaneous - Costs & Neighbour Twp Chargebacks 0163-4500 Street Lighting Street Lighting - Hydro $ 5,000.00 $ 3,139.06 $ 5,000.00 $ 5,000.00 0163-4550 Street Lighting - Maintenance $ 3,000.00 2254.96 $ 3,000.00 $ 3,000.00 Transfers to Reserves 0163-1755 Capital - Transfer to Reserves $ 110,000.00 $ 110,000.00 $ 110,000.00 $ 110,000.00 0163-1700 Equipment - Transfer to Reserves $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 0163-1725 Buildings - Transfer to Reserves $ 6,000.00 $ 6,000.00 $ 6,000.00 $ 6,000.00 0163-1750 Bridges - Transfer to Reserves $ 85,000.00 $ 85,000.00 $ 85,000.00 $ 85,000.00

Page 2 Township of East Garafraxa 2021 Budget As at December 3, 2020

G/L # 2020 2020 2020 2021 OCIF Forumula Funding - Transfer to Reserve $ - $ - 0163-1780 Asset Management - Transfer to Reserves $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 Capital Projects - Road Construction Gravel Purchase$ 36,000.00 $ 4,303.04 $ 4,303.00 $ 36,000.00 Crushing & Hauling $ - $ - $ 105,000.00 17th Paving Project $ 180,000.00 $ 5,952.96 $ 5,952.00 $ 180,000.00 Capital Projects - Bridge Construction (17) $ - $ 50,000.00 Bridge Inspections (study) $ - $ - $ - $ 10,000.00 0163-1615 Bridge Application (AMP - ICIP) $ - $ - $ - Bridge 7 - Reconstruction Project $ 246,475.00 $ 230,545.37 $ 230,545.00 Capital Purchases New Equipment Purchases/pick up $ 44,627.00 $ 45,064.39 $ 45,064.00 $ 300,000.00 0163-1800 Sub Total $ 1,947,102.00 $ 1,465,744.01 $ 1,664,224.00 $ 2,151,424.00

AMO Gas Tax 0163 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 1775 Township AMO Gas Tax - Transfer to Reserves $ 78,237.00 $ 78,237.00 $ 78,237.00 $ 81,793.00 Sub Total $ 78,237.00 $ 78,237.00 $ 78,237.00 $ 81,793.00

Health Services 0165 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 5400 Cemetery - Prices Corner - Materials & Supplies $ 6,000.00 $ 4,814.24 $ 6,000.00 $ 6,000.00 5500 Cemetery - Providence - Materials & Supplies $ 1,000.00 $ - $ 1,000.00 $ 1,000.00 6200 McKees Cemetery - Special Contribution $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 6300 Grand Valley Medical/Dental Centre $ 400.00 $ - $ 400.00 $ 400.00 5800 Groves Memorial Hospital Grants $ 750.00 $ 750.00 $ 750.00 $ 750.00 Groves Cemetery Grant - Insurance $ 430.00 $ 430.00 $ 430.00 $ 430.00 Sub Total $ 10,580.00 $ 7,994.24 $ 10,580.00 $ 10,580.00

Recreational & Community Services 0167 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 1770 Miscellaneous Grants (Parks & Recreation): Orton Community Association $ 1,900.00 $ 1,900.00 $ 1,900.00 $ 7,500.00 Town of Erin - Parks & Recreation $ 2,200.00 $ 2,200.00 $ 2,200.00 $ 2,200.00 1410 Centre Wellington $ 1,500.00 $ 1,500.00 $ 1,500.00 $ 1,500.00 St. John's Ambulance $ 50.00 $ 50.00 $ 50.00 $ 50.00 1490 Other Miscellaneous Grants $ 200.00 $ - $ - $ 200.00 Non-Resident Fees $ 1,000.00 $ 157.46 $ 200.00 $ 500.00 1823 Grand Valley Community Centre: 1800 Grand Valley Community Centre - Public Member Mtgs $ 1,000.00 $ - $ 1,000.00 $ 1,000.00 Grand Valley Community Centre - Operating $ 31,620.00 $ 26,297.94 $ 31,620.00 $ 32,252.00 Grand Valley Community Centre - Capital (ice floor) $ 40,000.00 1400/1420/1425 Marsville Hall: Marsville Hall - Supplies/Hydro/Maintenance $ 15,000.00 $ 9,216.39 $ 10,000.00 $ 10,000.00 9825 Libraries: 9800 Orangeville Library - Card Reimbursement $ 14,000.00 $ 7,480.00 $ 10,000.00 $ 14,000.00 Grand Valley Library Board $ 34,231.00 $ 34,211.22 $ 34,231.00 $ 34,916.00 Township Parks: Garafraxa Woods Park - Maintenance $ 2,000.00 $ 2,132.55 $ 2,300.00 $ 2,300.00 1470 Brookhaven Parks - Maintenance $ 8,500.00 $ 7,702.76 $ 8,000.00 $ 8,000.00 Marsville Park - Maintenance $ 1,500.00 $ 1,684.99 $ 1,800.00 $ 1,800.00 Rayburn Meadows Park - Maintenance $ 1,500.00 $ 2,130.89 $ 2,400.00 $ 2,400.00 Orton Park - Maintenance $ 2,500.00 $ 2,452.09 $ 2,600.00 $ 2,600.00 A-Line - Maintenance $ 1,000.00 $ 1,632.99 $ 1,900.00 $ 1,900.00 1473 NLW Park - Maintenance $ 3,000.00 $ 2,084.38 $ 2,500.00 $ 3,500.00 1760 NLW Park Development $ 215,000.00 $ 173,031.91 $ 187,500.00 $ - 1775 Brookhaven Park - Repairs & Replacement $ 68,018.00 $ 68,284.01 $ 68,284.00 $ - 1767 Park Equipment - Inspection & Maintenance $ 500.00 $ 500.00 1700 Orton Park Development $ - $ - Misc Park Improvements $ 1,700.00 $ 1,052.08 $ 1,052.00 $ 1,700.00

Page 3 Township of East Garafraxa 2021 Budget As at December 3, 2020

G/L # 2020 2020 2020 2021 NLW/RBN Trailway $ 8,234.35 $ 10,062.00 $ 10,000.00 Transfer to Own Funds - Capital Recreation Sub Total $ 407,919.00 $ 353,436.01 $ 381,099.00 $ 178,818.00

Planning & Development 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 0168-1050 Planning - Advisory Committee Remuneration$ 2,300.00 $ 2,140.00 $ 2,300.00 0168-1100 Planner - Wages & Benefits $ 139,286.00 $ 109,457.67 $ 145,000.00 $ - 0168-1115 Planning - GIS Technician $ 4,500.00 $ 5,617.65 $ 5,618.00 $ 4,500.00 Planning - Memberships & Conferences $ 500.00 $ 749.72 $ 750.00 $ - 0168-1123 Planning - Meetings & Mileage $ 300.00 $ 385.14 $ 385.00 $ - 0168-1125 Planning - Materials & Supplies $ 3,000.00 $ 3,090.05 $ 3,090.00 $ - 0168-1127 Planning - Education & Training $ 500.00 $ 401.95 $ 402.00 $ - 0168-1130 Planning - Capital Purchases $ 200.00 $ - $ - Planning - Legal Fees $ 8,000.00 $ 10,349.83 $ 12,000.00 $ 12,000.00 0168-1160 Planning - Consulting $ 6,000.00 $ 917.88 $ 10,000.00 $ 100,000.00 0168-1146/1160 OP/Zoning Review - Consultant/Legal Fees $ 40,000.00 $ 45,206.88 $ 50,000.00 $ 45,000.00 0168-1150 Development Charge Study 2019/Water Rate 0168-1160 Source Protection Implementation$ 10,000.00 $ 2,748.24 $ 10,000.00 $ 10,000.00 By-Law Enforcement$ 2,000.00 $ - $ 5,000.00 $ 3,000.00 010168-1200 Township Gravel Pit 0168-1325 Annual License Fee $ 5,600.00 $ 4,854.04 $ 4,854.00 $ 5,000.00 0168-1300 Operations $ 5,000.00 $ 5,972.37 $ 7,300.00 $ 5,000.00 0168-1355 Taxes $ 450.00 $ 470.75 $ 471.00 $ 500.00 0168-1400 Agriculture Grand Valley Agricultural Society $ 250.00 $ 250.00 $ 250.00 $ 250.00 0168-4800 Peel & East Garafraxa Plowman Assoc $ 300.00 $ 300.00 $ 300.00 $ 300.00 Gravel Transfer to Reserves $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 Sub Total $ 238,186.00 $ 200,772.17 $ 267,560.00 $ 197,850.00 TOTAL EXPENDITURES $ 4,752,997.00 $ 3,937,664.94 $ 4,570,582.00 $ 4,380,900.00

Final Actual "Projected" REVENUE Budget Pd as at Nov 24, '20 Year End Budget Supplementary Taxes $ 30,000.00 $ 46,192.66 $ 46,193.00 $ 45,000.00 0141-1400/1500 General Government Fees & Charges: 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget 0153-1100 User Fees - General Government$ 2,000.00 $ 2,110.00 $ 2,110.00 $ 2,000.00 0153-3100 User Fees - Roadways $ 1,500.00 $ 3,750.00 $ 3,750.00 $ 2,000.00 Sub-total $ 3,500.00 $ 5,860.00 $ 5,860.00 $ 4,000.00

General Government Revenues: 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget Gravel Pit License Fees$ 75,000.00 $ 107,256.66 $ 107,256.00 $ 100,000.00 0155-3200 Gravel Pit Revenues$ 36,000.00 $ 4,303.04 $ 4,303.00 $ 36,000.00 0155-3300/3400 Hall Revenues $ 2,000.00 $ 742.96 $ 743.00 $ 1,000.00 0155-7200 Cemetery Revenue $ 100.00 $ 200.00 $ 200.00 $ 100.00 0155-7400 Library Grant $ 3,193.00 $ 3,193.00 $ 3,193.00 $ 3,193.00 0155-7500 Sub-total $ 116,293.00 $ 115,695.66 $ 115,695.00 $ 140,293.00

Fire Call Recoveries: 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget Town of Erin Fire Service$ 40,000.00 $ 6,729.00 $ 13,784.00 $ 15,000.00 Town of Orangeville Fire Service $ 50,000.00 $ 16,488.00 $ 32,976.00 $ 25,000.00 0156-3200 Sub-total $ 90,000.00 $ 23,217.00 $ 46,760.00 $ 40,000.00

Payments in Lieu of Taxes$ 10,500.00 $ 10,468.85 $ 10,469.00 $ 10,469.00 0172-3000 Provincial/Federal Government Grants: 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget Annual OMPF Grant Allocation $ 146,000.00 $ 146,000.00 $ 146,000.00 $ 150,300.00 0175-1800 OCIF Funding Formula$ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00

Page 4 Township of East Garafraxa 2021 Budget As at December 3, 2020

G/L # 2020 2020 2020 2021 Township Gas Tax Revenue from AMO $ 78,237.00 $ 78,237.00 $ 78,237.00 $ 81,793.00 Prisoner Transportation Grant $ 1,445.00 $ 1,445.00 $ 1,500.00 COVID Funding $ 58,700.00 COVID ICIP (Federal/Provincial) $ 100,000.00 Sub Total $ 275,682.00 $ 274,237.00 $ 334,382.00 $ 283,593.00

Miscellaneous Revenues: 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget History Book Sales $ 100.00 $ - $ - $ 50.00 0177-1125 Other Revenues $ 2,500.00 $ 450.00 $ 450.00 $ 500.00 0177-1000 Dog Licenses $ 5,000.00 $ 4,555.00 $ 4,555.00 $ 5,000.00 0177-2100 Provincial Offences Act Revenue $ 12,000.00 $ 3,916.70 $ 4,800.00 $ 6,000.00 0177-2300 Entrance/Culvert Fees $ 500.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 0177-2325 Penalties & Interest $ 75,000.00 $ 44,643.53 $ 48,000.00 $ 60,000.00 0177-5100/5200 Bank Interest & Miscellaneous $ 15,000.00 $ 26,627.49 $ 28,000.00 $ 25,000.00 0177-8150 Investment Income $ 15,000.00 Planning Application Fees $ 7,000.00 $ 37,750.00 $ 37,750.00 $ 60,000.00 0177-8200 Planning/Consulting Fees Recoverable Brookhaven Park Insurance Deductable Recoverable $ 2,500.00 $ 2,500.00 $ 2,500.00 Brookhaven Park Insurance Recoverable $ 54,922.00 $ 53,662.58 $ 53,663.00 Grant Allocation for Drainage Superintendent $ 3,087.00 $ 3,968.00 $ 4,000.00 Sub Total $ 192,609.00 $ 175,105.30 $ 184,686.00 $ 161,550.00

Contributions from Reserves and Reserve Funds: 2020 Budget 2020 Pd. to Date 2020 Projected 2021 Budget Transfer from Working Reserves - General $ 185,715.00 $ 185,715.00 $ 185,715.00 Transfer from Asset Mngt General Reserve $ 55,000.00 $ 55,000.00 $ 55,000.00 $ 25,000.00 Transfer from Capital Reserves - General $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - Transfer from Building Reserves - General $ 291,111.00 $ 291,111.00 $ 291,111.00 $ - Transfer from Capital Reserves - Roads $ - $ - Transfer from Equipment Reserves - Roads $ 35,627.00 $ 35,627.00 $ 35,627.00 $ 300,000.00 Transfer from Building Reserves - Roads $ - Transfer from Bridge Reserves - Roads $ 196,475.00 $ 180,545.00 $ 180,545.00 $ - Transfer from Pit Reserves $ - $ - Transfer from Orton Park/John Street Reserves $ 1,900.00 $ 1,900.00 $ 1,900.00 $ - Transfer from Recreation Park Reserve $ - $ - Transfer from OCIF Formula Funding $ - $ - Transfer from OCIF Top Up Reserve $ - Transfer from Main Street Revitalization Reserve $ 38,451.00 $ 38,451.00 $ 38,451.00 $ - Transfer from Development Charges $ 71,500.00 $ 71,500.00 $ 71,500.00 $ 45,000.00 Transfer from Gas Tax Reserve Account $ 215,000.00 $ - $ - $ 215,000.00 Transfer from Parks n' Rec Dedication Account $ 230,138.00 $ 209,508.00 $ 209,508.00 $ 10,000.00 Sub Total $ 1,325,917.00 $ 1,074,357.00 $ 1,074,357.00 $ 595,000.00 TOTAL REVENUES $ 2,044,501.00 $ 1,725,133.47 $ 1,818,402.00 $ 1,279,905.00

Total Expenditures $ 4,752,997.00 $ 3,937,664.94 $ 4,570,582.00 $ 4,380,900.00 Total Revenues $ (2,044,501.00) $ (1,725,133.47) $ (1,818,402.00) $ (1,279,905.00) (Surplus) Deficit $ (108,543.00) $ (108,543.00) $ (108,543.00) $ 43,684.00 Amount to be raised from Taxation $ 2,599,953.00 $ 2,103,988.47 $ 2,643,637.00 $ 3,144,679.00

Page 5

Ministry of Infrastructure Ministère de l’Infrastructure

Infrastructure Program Design and Division de la conception et de la mise en Delivery Division œuvre des programmes d'infrastructure

777 Bay Street, 4th Floor, Suite 425 777, rue Bay, 4 étage, Suite 425 Toronto, Ontario M5G 2E5 Toronto (Ontario) M5G 2E5

December 2020 File #: OCIF FC2-M-0101

Susan M. Stone, CAO/Clerk-Treasurer Township of East Garafraxa 065371 Dufferin County Road 3 East Garafraxa, Ontario L9W 7J8

Dear Susan M. Stone:

RE: Ontario Community Infrastructure Fund Formula-Based Component Agreement Between Her Majesty the Queen in Right of Ontario and The Corporation of the Township of East Garafraxa effective November 9, 2016 (the “Agreement”)

Pursuant to section F1.2 of the Agreement, enclosed please find a Revised Allocation Notice which sets out the amount of Funds the municipality named in the subject line of this letter is eligible to receive under the Agreement in the 2021 Funding Year. Subject to the terms and conditions of the Agreement, the Province will provide the Funds in accordance with section F2.1 of the Agreement. Capitalized terms used but not defined in this letter and the Revised Allocation Notice have the meanings ascribed to them in the Agreement.

This funding allocation should be kept confidential and should not be shared in any public forums (except for your municipal council) or communicated to the media. The Province will provide information and a date when the funding for all municipalities will be publicly communicated.

Staff will be contacting you in the near future on reporting required to meet the conditions of the Agreement in respect of the amount of Funds received in 2020.

The Ministry of Infrastructure continues to work with the Association of Municipalities Ontario and municipalities to review the design of the program.

Should you have any questions regarding the above, please do not hesitate to contact your Project Analyst, Roger Scott, directly at 226-979-6124 or via email at [email protected].

Sincerely,

Trevor Fleck Director, Intergovernmental Policy and Program Delivery Branch

Ontario Community Infrastructure Fund (OCIF) Formula-Based Component

Revised Allocation Notice

Ministry of Infrastructure

The Corporation of the Township of East Garafraxa

December 2020

Disponible en français

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Ontario Community Infrastructure Fund (OCIF) Formula-Based Component- Revised Allocation Notice

The Corporation of the Township of East Garafraxa

Formula-Based Funding Allocation The amount of Funds the municipality named on this Revised Allocation Notice is eligible to receive under the Agreement in the 2021 Funding Year is as follows:

2021 formula allocation $50,000.00

Terms and Conditions The provision of Funds to the Recipient are subject to the terms and conditions of the Agreement.

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