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Township of East Garafraxa Special Electronic Council Meeting Agenda

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Township of East Garafraxa Special Electronic Council Meeting Agenda Township of East Garafraxa Special Electronic Council Meeting Agenda Wednesday, October 14, 2020 at 2:00 P.M. 1. Opening of Meeting 2. Approval of Agenda 3. Disclosure of Pecuniary Interest with Reasons 4. Approval of Minutes 4.1. Special Electronic Council Meeting Minutes for September 22, 2020 4.2. Official Plan Review Electronic Public Meeting Minutes - September 29, 2020 4.3. Business arising from Minutes 5. Public Question Period 2:10 p.m. *Questions to be sent by email to Jessica Kennedy, Deputy Clerk [email protected] no later than Tuesday, October 13, 2020 at noon. 6. Delegations/Presentation 6.1. 4:30 p.m. – Orton Community Association Steve Coote and Kevin Belleghem 6.1.1. Presentation 7. Public Meeting(s) – Nothing at this time. 8. Unfinished Business 8.1. COVID-19 (Coronavirus) Update 8.1.1. Conference Call/Zoom Meeting Updates 8.1.2. Recovery Planning 8.1.3. Funding (Phase 1 and 2) 8.1.3.1. Audio Visual Equipment Discussion 8.1.3.2. Council Computers Discussion 8.1.3.3. Township Works Yard Discussion 8.1.4. Other 8.2. Community Living Dufferin 8.2.1. Contract for Cleaning Services for Administration Facility 8.3. Township Planning Brochures 8.3.1. Surplus Farm Residence Consents 8.3.2. Building Permit and Planning Applications 9. Planning Department 9.1. Development Update(s) Council Agenda October 14, 2020 Page 2 of 4 9.2. Planning Act Decisions Update 9.2.1. Zoning By-Law Amendment Application Z10-20; To permit a transportation depot, including a motor vehicle repair garage and agricultural uses - Applicant Steve Attard, 152457 County Road 5 - Concession 13, West Part, Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1 9.3. Township of Melancthon 9.3.1. Zoning By-Law Amendment – Provisions for Accessory Dwelling Units 9.3.1.1. Planning Report Dated May 31, 2019 9.3.1.2. Draft Zoning By-Law Amendment 10. Public Works Department 10.1. Director of Public Works Report(s) 10.2. Townline Bridge Discussions 10.3. Parks Update 10.3.1. Nature’s Landing 10.3.2. Rayburn Meadows 11. Treasury and Accounts 11.1. Ministry of Municipal Affairs and Housing 11.1.1. Safe Restart Agreement – Municipal Operating Funding (Phase 2) – October 1, 2020 11.2. Groves Cemetery 11.2.1. 2020 Grant – Thank You Letter 12. County Council Business 12.1. County Council 12.2. Meeting Video (YouTube) October 8, 2020 12.3. Agenda Package October 14, 2020 12.4. County/Municipal Service Delivery Review 12.4.1. Update 12.5. Climate Change Committee (DC4) 12.5.1. Update 13. Committees 13.1. Dufferin Provincial Offences Act Board (POA) 13.1.1. Email Update – October 6, 2020 13.2. Grand Valley and District Community Centre Board 13.2.1. October 5, 2020 Meeting Update 13.3. Grand River Conservation Authority 13.3.1. By-Law 3-2020 14. General Business and Correspondence 14.1. County of Wellington 14.1.1. Aggregate Resource Property Valuation Advocacy Council Agenda October 14, 2020 Page 3 of 4 14.2. Township of Amaranth 14.2.1. COVID-19 Funding 14.2.2. Long Term Care Facility Inspections 14.3. Town of Wasaga Beach 14.3.1. Car Rally Penalties and Fines 14.4. Township of North Glengarry 14.4.1. Safe Restart Fund – Capital Expenditures 14.5. Township of Asphodel Norwood 14.5.1. Cannabis Production 14.6. City of St. Catharines 14.6.1. Development Approval Requirements for Landfills – (Bill197) 14.7. Town of Amherstburg 14.7.1. Request for Consideration of Amendments to Bill 108 re. Ontario Heritage Act 14.7.2. AODA Website Compliance Extension Request 14.8. Headwaters Health Care Centre 14.8.1. One Year Anniversary Reflections and Resolutions 14.9. Ministry of the Solicitor General 14.9.1. Anti-Racism Initiatives 14.10. Ombudsman Ontario 14.10.1. Annual Report 2019-2020 14.11. Association of Municipalities of Ontario 14.11.1. Latest Annual Report on the Federal Gas Tax Fund 15. Added Items (Late Submissions – if any) 16. New Business 16.1. Council Meeting Schedule 16.1.1. 2021 Budget Meeting 16.1.2. Meeting Dates for November, December and January 16.2. Town of Erin 16.2.1. Fire Services Agreement 17. Closed Meeting(s) 17.1. Personal matters about an identifiable individual, including municipal or local board employees. 17.2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 17.3. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. Council Agenda October 14, 2020 Page 4 of 4 18. By-Laws – Nothing at this time. 19. Confirming By-Law 20. Adjournment Special Electronic Council Meeting on Friday, October 23, 2020 at 11:00 a.m. for a Council Workshop and Special Electronic Council Meeting on Tuesday, October 27, 2020 2:00 p.m., or at the call of the Mayor. East Garafraxa Township Special Electronic Council Minutes September 22, 2020 The Council of the Township of East Garafraxa held a Special Electronic Meeting of Council by video conference at 2:00 p.m. on September 22, 2020. Councillors Tom Nevills, Fran Pinkney, Lenora Banfield and Deputy Mayor John Stirk were in attendance with Mayor Guy Gardhouse presiding. Susan Stone, CAO/Clerk-Treasurer, Jessica Kennedy, Deputy Clerk, Christine Gervais, Director of Planning (for Planning Matters), and Dave Menary, Director of Public Works were also in attendance. 1. Opening of Meeting Meeting called to order. 2. Approval of Agenda Motion passed to approve agenda as amended per added items: 1. Credit Valley Conservation Authority 1.1. Appointment 2. Nature’s Landing West Park 2.1. Resident Concerns Regarding Traffic and Use of the Park 3. Marsville Hall 3.1. 85 Tornado Air Cadets Rental Request 3. Disclosure of Pecuniary Interest with Reasons – None at this time. 4. Approval of Minutes 4.1. Special Electronic Council Meeting Minutes for September 9, 2020 – Motion passed to approve as circulated. 4.2. Special Electronic Council Meeting Minutes for September 10, 2020 – Motion passed to approve as circulated. 4.3. Special Electronic Council Meeting Minutes for September 16, 2020 – Motion passed to approve as circulated. 4.4. Business arising from Minutes – Nothing at this time. 5. Public Question Period 2:15 p.m. – Nothing at this time. 6. Delegations/Presentations 6.1. 2:15 p.m. – Dufferin Community Foundation, Gord Gallaugher, President 6.1.1. Report to the Community – Presentation 6.1.2. Information Brochure Mr. Gallaugher provided presentation to Council regarding the Dufferin Community Foundation. TheDRAFT Foundation manages funds donated, which earn interest, and provide sustainable and long term funding for charities serving the Dufferin County area. He discussed the Board membership, noting nobody from East Garafraxa currently, and indicated that municipalities can provide grants, and are considered charities under the Income Tax Act and will receive tax receipt accordingly. They have 18 donors, 9 within the last year, some of which are municipalities, and are hoping for East Garafraxa’s financial support, also to become member of their Board. 7. Public Meeting(s) – Nothing at this time. 8. Unfinished Business The following were received and/or dealt with: 8.1. COVID-19 (Coronavirus) Update 8.1.1. Conference Call/Zoom Meeting Updates – Weekly CAO Meeting and Emergency Management Control Group Meeting Notes provided to Council. 8.1.2. Recovery Planning – Township staff back working in office, but from home also as required/necessary. Covid measures in place for pre-screening of staff before entering the workplace, and also for recording public for trace contacting purposes if required. Masks being worn by staff in common areas of the office or if outside of their own work station or if in presence of another staff person or member of the public. 8.1.3. Funding – Covid funding Phase 1 is being provided, and staff are tracking Covid expenses accordingly. Phase 2 funding by application due by October 30/20 if required. Staff to report to Council once more details available. Special Electronic Meeting Minutes September 22, 2020 Page 2 of 8 8.1.4. Other – nothing at this time. 8.2. Community Living Dufferin 8.2.1. Contract for Cleaning Services for Administration Facility Discussion ensued regarding cleaning services and proposed monthly cost. Staff instructed to contact other cleaning services for comparison. Matter deferred. 8.3. Township of Huron-Kinloss 8.3.1. Farm Property Tax Class Rate Program 8.3.2. Township Resolution of Support Resolution of support passed. 8.4. Ministry of Municipal Affairs and Housing 8.4.1. Off-Road Vehicles Additional Information 8.4.2. Town of Mono Report No further action required at this time. Existing bylaw will remain in effect until January 1, 2021 when new legislation will apply, and all Off-Road Vehicles as prescribed will be permitted on roads, unless bylaw prohibiting them, or certain classes, is passed. 8.5. Township Planning Brochure Matter deferred. 9. Planning Department The following were received and/or dealt with: 9.1. Development Update(s) Director of Planning will provide updated list for Council, but provided the following verbal update: 9.1.1 Township Official Plan Review, Open House presentation available on website and comments due till today. Virtual Public Meeting scheduled for September 29, 2020 at 6 p.m. 9.1.2 Marsville Heritage Estates (former Tunio property) – Thomasfield are in process of updated studies and reports before re-submitting Draft Plan. 9.1.3 Forest Hill Estates, A Line – working on Pre-Servicing Agreement requirements. 9.1.4 Nature’s Landing West, A Line – outstanding works and deficiencies being addressed by Township Engineers.
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