Township of East Garafraxa Special Electronic Council Meeting Agenda

Wednesday, October 14, 2020 at 2:00 P.M.

1. Opening of Meeting

2. Approval of Agenda

3. Disclosure of Pecuniary Interest with Reasons

4. Approval of Minutes 4.1. Special Electronic Council Meeting Minutes for September 22, 2020

4.2. Official Plan Review Electronic Public Meeting Minutes - September 29, 2020

4.3. Business arising from Minutes

5. Public Question Period 2:10 p.m.

*Questions to be sent by email to Jessica Kennedy, Deputy Clerk [email protected] no later than Tuesday, October 13, 2020 at noon.

6. Delegations/Presentation 6.1. 4:30 p.m. – Orton Community Association Steve Coote and Kevin Belleghem 6.1.1. Presentation

7. Public Meeting(s) – Nothing at this time.

8. Unfinished Business 8.1. COVID-19 (Coronavirus) Update 8.1.1. Conference Call/Zoom Meeting Updates 8.1.2. Recovery Planning 8.1.3. Funding (Phase 1 and 2) 8.1.3.1. Audio Visual Equipment Discussion 8.1.3.2. Council Computers Discussion 8.1.3.3. Township Works Yard Discussion 8.1.4. Other

8.2. Community Living Dufferin 8.2.1. Contract for Cleaning Services for Administration Facility

8.3. Township Planning Brochures 8.3.1. Surplus Farm Residence Consents 8.3.2. Building Permit and Planning Applications

9. Planning Department 9.1. Development Update(s)

Council Agenda October 14, 2020 Page 2 of 4 9.2. Planning Act Decisions Update 9.2.1. Zoning By-Law Amendment Application Z10-20; To permit a transportation depot, including a motor vehicle repair garage and agricultural uses - Applicant Steve Attard, 152457 County Road 5 - Concession 13, West Part, Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1

9.3. Township of Melancthon 9.3.1. Zoning By-Law Amendment – Provisions for Accessory Dwelling Units 9.3.1.1. Planning Report Dated May 31, 2019 9.3.1.2. Draft Zoning By-Law Amendment

10. Public Works Department 10.1. Director of Public Works Report(s)

10.2. Townline Bridge Discussions

10.3. Parks Update 10.3.1. Nature’s Landing 10.3.2. Rayburn Meadows

11. Treasury and Accounts 11.1. Ministry of Municipal Affairs and Housing 11.1.1. Safe Restart Agreement – Municipal Operating Funding (Phase 2) – October 1, 2020

11.2. Groves Cemetery 11.2.1. 2020 Grant – Thank You Letter

12. County Council Business 12.1. County Council 12.2. Meeting Video (YouTube) October 8, 2020 12.3. Agenda Package October 14, 2020

12.4. County/Municipal Service Delivery Review 12.4.1. Update

12.5. Climate Change Committee (DC4) 12.5.1. Update

13. Committees 13.1. Dufferin Provincial Offences Act Board (POA) 13.1.1. Email Update – October 6, 2020

13.2. Grand Valley and District Community Centre Board 13.2.1. October 5, 2020 Meeting Update

13.3. Grand River Conservation Authority 13.3.1. By-Law 3-2020

14. General Business and Correspondence 14.1. County of Wellington 14.1.1. Aggregate Resource Property Valuation Advocacy Council Agenda October 14, 2020 Page 3 of 4 14.2. Township of Amaranth 14.2.1. COVID-19 Funding 14.2.2. Long Term Care Facility Inspections

14.3. Town of Wasaga Beach 14.3.1. Car Rally Penalties and Fines

14.4. Township of North Glengarry 14.4.1. Safe Restart Fund – Capital Expenditures

14.5. Township of Asphodel Norwood 14.5.1. Cannabis Production

14.6. City of St. Catharines 14.6.1. Development Approval Requirements for Landfills – (Bill197)

14.7. Town of Amherstburg 14.7.1. Request for Consideration of Amendments to Bill 108 re. Ontario Heritage Act 14.7.2. AODA Website Compliance Extension Request

14.8. Headwaters Health Care Centre 14.8.1. One Year Anniversary Reflections and Resolutions

14.9. Ministry of the Solicitor General 14.9.1. Anti-Racism Initiatives

14.10. Ombudsman Ontario 14.10.1. Annual Report 2019-2020

14.11. Association of Municipalities of Ontario 14.11.1. Latest Annual Report on the Federal Gas Tax Fund

15. Added Items (Late Submissions – if any)

16. New Business 16.1. Council Meeting Schedule 16.1.1. 2021 Budget Meeting 16.1.2. Meeting Dates for November, December and January

16.2. Town of Erin 16.2.1. Fire Services Agreement

17. Closed Meeting(s) 17.1. Personal matters about an identifiable individual, including municipal or local board employees.

17.2. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

17.3. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

Council Agenda October 14, 2020 Page 4 of 4 18. By-Laws – Nothing at this time.

19. Confirming By-Law

20. Adjournment Special Electronic Council Meeting on Friday, October 23, 2020 at 11:00 a.m. for a Council Workshop and Special Electronic Council Meeting on Tuesday, October 27, 2020 2:00 p.m., or at the call of the Mayor. East Garafraxa Township Special Electronic Council Minutes September 22, 2020

The Council of the Township of East Garafraxa held a Special Electronic Meeting of Council by video conference at 2:00 p.m. on September 22, 2020. Councillors Tom Nevills, Fran Pinkney, Lenora Banfield and Deputy Mayor John Stirk were in attendance with Mayor Guy Gardhouse presiding. Susan Stone, CAO/Clerk-Treasurer, Jessica Kennedy, Deputy Clerk, Christine Gervais, Director of Planning (for Planning Matters), and Dave Menary, Director of Public Works were also in attendance.

1. Opening of Meeting Meeting called to order.

2. Approval of Agenda Motion passed to approve agenda as amended per added items: 1. Credit Valley Conservation Authority 1.1. Appointment 2. Nature’s Landing West Park 2.1. Resident Concerns Regarding Traffic and Use of the Park 3. Marsville Hall 3.1. 85 Tornado Air Cadets Rental Request

3. Disclosure of Pecuniary Interest with Reasons – None at this time.

4. Approval of Minutes 4.1. Special Electronic Council Meeting Minutes for September 9, 2020 – Motion passed to approve as circulated.

4.2. Special Electronic Council Meeting Minutes for September 10, 2020 – Motion passed to approve as circulated.

4.3. Special Electronic Council Meeting Minutes for September 16, 2020 – Motion passed to approve as circulated.

4.4. Business arising from Minutes – Nothing at this time.

5. Public Question Period 2:15 p.m. – Nothing at this time.

6. Delegations/Presentations

6.1. 2:15 p.m. – Dufferin Community Foundation, Gord Gallaugher, President 6.1.1. Report to the Community – Presentation 6.1.2. Information Brochure

Mr. Gallaugher provided presentation to Council regarding the Dufferin Community Foundation. TheDRAFT Foundation manages funds donated, which earn interest, and provide sustainable and long term funding for charities serving the Dufferin County area. He discussed the Board membership, noting nobody from East Garafraxa currently, and indicated that municipalities can provide grants, and are considered charities under the Income Tax Act and will receive tax receipt accordingly. They have 18 donors, 9 within the last year, some of which are municipalities, and are hoping for East Garafraxa’s financial support, also to become member of their Board.

7. Public Meeting(s) – Nothing at this time.

8. Unfinished Business The following were received and/or dealt with: 8.1. COVID-19 (Coronavirus) Update 8.1.1. Conference Call/Zoom Meeting Updates – Weekly CAO Meeting and Emergency Management Control Group Meeting Notes provided to Council. 8.1.2. Recovery Planning – Township staff back working in office, but from home also as required/necessary. Covid measures in place for pre-screening of staff before entering the workplace, and also for recording public for trace contacting purposes if required. Masks being worn by staff in common areas of the office or if outside of their own work station or if in presence of another staff person or member of the public. 8.1.3. Funding – Covid funding Phase 1 is being provided, and staff are tracking Covid expenses accordingly. Phase 2 funding by application due by October 30/20 if required. Staff to report to Council once more details available. Special Electronic Meeting Minutes September 22, 2020 Page 2 of 8

8.1.4. Other – nothing at this time.

8.2. Community Living Dufferin 8.2.1. Contract for Cleaning Services for Administration Facility

Discussion ensued regarding cleaning services and proposed monthly cost. Staff instructed to contact other cleaning services for comparison. Matter deferred.

8.3. Township of Huron-Kinloss 8.3.1. Farm Property Tax Class Rate Program 8.3.2. Township Resolution of Support

Resolution of support passed.

8.4. Ministry of Municipal Affairs and Housing 8.4.1. Off-Road Vehicles Additional Information 8.4.2. Town of Mono Report

No further action required at this time. Existing bylaw will remain in effect until January 1, 2021 when new legislation will apply, and all Off-Road Vehicles as prescribed will be permitted on roads, unless bylaw prohibiting them, or certain classes, is passed.

8.5. Township Planning Brochure

Matter deferred.

9. Planning Department The following were received and/or dealt with: 9.1. Development Update(s)

Director of Planning will provide updated list for Council, but provided the following verbal update: 9.1.1 Township Official Plan Review, Open House presentation available on website and comments due till today. Virtual Public Meeting scheduled for September 29, 2020 at 6 p.m. 9.1.2 Marsville Heritage Estates (former Tunio property) – Thomasfield are in process of updated studies and reports before re-submitting Draft Plan. 9.1.3 Forest Hill Estates, A Line – working on Pre-Servicing Agreement requirements. 9.1.4 Nature’s Landing West, A Line – outstanding works and deficiencies being addressed by Township Engineers. Walkway constructed by Township Public DRAFT Works between Nature’s Landing West and Rayburn Meadows subdivisions. 9.1.5 Nature’s Landing East, A Line – draft plan of subdivision submission being circulated, and comments due back in October. 9.1.6 Marsville Estates (Simpson property) – Township comments received to date for Draft Plan of Subdivision submission have been forwarded to the developers, and a meeting held to discuss. 9.1.7 Marsville Proposed Subdivision (Graham property) – no Draft Plan of Subdivision application submitted as yet, but concept plan received. 9.1.8 Greenwood and Tri-County Development Agreements – securities being provided with respect to the 17th Line and County Road 3 road works. 9.1.9 Jaylor – nothing since 2018. 9.1.10 Luso Valley Event Centre – zoning bylaw application approved in August, 2020, and Site Plan Approval application has been received and is being reviewed. Dwelling located on the property being dealt with, and will require a building permit. 9.1.11 Various other ongoing planning applications – no appeals. 9.1.12 Temporary Use Bylaw applications for garden suites – under review for County Road 5 and corner of Trafalgar Road and 15 Sideroad, for which extension to trailer agreement matter on agenda for today. 9.1.13 Gordon Enterprises, new owner of Century Wood property in Marsville, has submitted Site Plan Approval Application which is under review, and comments being provided to applicants. Special Electronic Meeting Minutes September 22, 2020 Page 3 of 8

9.1.14 Banks property on Dufferin Road 3 – site visit regarding 2019 rezoning for height exception, and Agreement with the Township for site clean up; however, building not yet complete and clean up still ongoing. 9.1.15 Pletch Consents – recent documentation received which is under review, prior to the necessary Zoning Bylaw Amendments proceeding. 9.1.16 Property which recently was given exemption to MDS has now been sold, and Municipal Approval issued for building permit.

9.2. Planning Act Decisions 9.2.1. Zoning By-Law Amendment Application Z10-20; To permit a transportation depot, including a motor vehicle repair garage and agricultural uses - Applicant Steve Attard, 152457 County Road 5 - Concession 13, West Part, Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1 9.2.1.1. Planning Report 9.2.1.2. Planning Advisory Committee Resolution – September 15, 2020

Ms. Gervais presented Planning Report to Council, noting that the report was also presented to the Planning Advisory Committee (PAC) on September 15, 2020 for their virtual meeting, who recommended deferral of the Zoning Bylaw Amendment application to allow further discussion with the applicants. The Public Meeting for the Zoning Bylaw Amendment for the property to allow the transportation depot, including a motor vehicle repair garage and agricultural uses was held at Council meeting on September 9, 2020. An accessory building that has been converted into a residence is the subject of a Temporary Use Bylaw application for a Garden Suite, which is currently under review. Ms. Gervais reviewed the application with respect to the Provincial Policy Statement (PPS), Provincial Growth Plan, County Official Plan, Township Official Plan and Township Zoning Bylaw, noting that the subject property is designated Agricultural in both the County and Township Official Plans, and that the new non-agricultural uses are contrary to the PPS, County and Township Official Plans. Comments received: Grand River Conservation – no objections. Rogers – no objections. Enbridge – no objections. County Planning (WSP) – recommends refusal of the transportation depot and repair garage, but approval of the agricultural uses. County Building Department – no concerns. Arthur Fuels – propane operator within hazard distance buffer area; however they have no objection or concerns. Ms. Gervais, based on non-conformity with the PPS, County Official Plan and Township Official, recommended refusal for the Transportation Depot and repair garage, but recommended approval of the agricultural uses. Discussion ensued.DRAFT It was noted that the property is already zoned to allow non- agricultural uses, including a parking lot, and is a small parcel that, in Council’s opinion, does not impact the agricultural capability of the area, and that the proposed uses would be beneficial to the Township. Township Director of Planning explained that the proposed uses are not permitted, and that the parking lot use is only for the principal uses that are permitted, and that under the current planning regime, non-agricultural uses are not encouraged in Agricultural designation. She also noted that the transportation depot use is permitted in the Industrial zone, and vehicle repair garage is a permitted use in Highway Commercial, but neither are permitted in General Commercial zone. There was also discussion regarding the degree to which the transportation depot would relate to agriculture, as the applicant’s website indicates heavy equipment and trucking business, cranes, etc. and not predominately agricultural based, though at their presentation to Council in February, 2020, they had indicated that they trucked for Maple Lodge Farms. Further discussion took place regarding the repair garage, which would be for their own use. Applicant Steve Attard, and daughter Kate were available, and joined the meeting. Mr. Attard indicated that the transportation depot only utilizes approximately 2.5 acres, that he does not have any heavy equipment, has 35 employees, and needs to move forward by the end of the year. He noted that he lives on the property with his family, and that they keep the property clean and tidy, and all major repairs of their trucks are outsourced, with only routine maintenance done on site, and that at certain times of the year, they truck exclusively for Maple Lodge, while other times they truck for construction projects. Special Electronic Meeting Minutes September 22, 2020 Page 4 of 8

Council felt that the matter needs further consideration, and that the applicant should provide a Planning Justification Report by a professional planner, as suggested by Ms. Gervais, though this was a concern for Mr. Attard due to the cost implications. Council indicated that they would be willing to meet further with the applicant to work with him, and resolution was passed to defer the application for further discussion with the applicant to occur.

9.3. County of Dufferin 9.3.1. WSP Memo – Employment Land Conversion in advance of, and as part of, the Dufferin County Municipal Comprehensive Review – September 15, 2020 9.3.2. Building Permit Uploads to MPAC – August 2020

Ms. Gervais indicated that there has been a formal application for Employment Land conversion and an informal request, both in Marsville. However, pursuant to the WSP Memo with respect to the ongoing Municipal Comprehensive Review (MCR) process, the County does not know as yet how much employment land is required, and are recommending that employment land conversion applications not be advanced/approved until the completion of the MCR in 2022.

9.4. The Growth Plan 9.4.1. WSP White Paper: Amendment 1 to A Place to Grow & Land Needs Assessment Methodology

9.5. Ministry of Municipal Affairs and Housing 9.5.1. Parkland Dedication, Development Charges and the Community Benefits Charges Authority – September 18, 2020

9.6. Trailer Extension Request 9.6.1. 143161 15 Sideroad – Concession 15, Part Lot 16 RP 7R5790 Part 2

Motion passed to extend the Trailer Agreement until February 28, 2021, to allow the processing of the Temporary Use Bylaw/Garden Suite application.

9.7. Official Plan Review 9.7.1. Notice of Open House and Public Meeting 9.7.2. Official Plan Amendment No. 8

10. Public Works Department The following were received and/or dealt with: 10.1. Director of Public Works Report(s)

10.2. Bridge 7 10.2.1. Update DRAFT Road and bridge now officially open as of Saturday, September 19, 2020 and weatherproofing has been completed.

10.3. Bridge Discussions Discussion ensued regarding proposed bridge work in the Township. Centre Wellington Boundary Bridge project now postponed for year or two, due to large projects that Centre Wellington have coming up in 2021. It was noted that the Township bridge inspection report is due in 2021, and that there has been no change in that particular structure over the past couple of inspections, so could be postponed. Instead, the Town of Caledon is ready to move forward with boundary bridge rehabilitation on Townline east of A Line, for which the Township would have to pay 50% of the cost, estimated originally at $350,000., but now updated to $600,000. Caledon have provided drawings, and have requested response from Township by Friday. Council concurred that the Township Engineer’s, Burnsides, should review and provide comments, which will not be available by Friday. 2021 Budget discussions to commence in October, 2020, and it was suggested that the Director of Public Works provide proposed projects for 2021, vehicle requirements, and an updated 5 year plan.

10.4. Rayburn Meadows and Nature’s Landing Drive Walkway 10.4.1. Update New walkway underway, though will not pave until next year. Allowance made for emergency vehicle access, but will be blocked off to other vehicular traffic. Special Electronic Meeting Minutes September 22, 2020 Page 5 of 8

10.5. Garafraxa Woods 10.5.1. Resident Request for Speed Bumps Discussion ensued, and Council would prefer removeable speed signs known as Traffic Calming Flexible Delineators”, such as are used in Fergus, etc. Director of Public Works to obtain a couple to try and if effective, may need to purchase additional ones for use in other areas of the Township.

10.6. A Line 10.6.1. Resident Request for Paving Discussion ensued, and concerns raised regarding cost and resulting volume of traffic. Traffic counts to be investigated, and current maintenance costs, and suggestion that overall Township road system be looked and development of a long term plan. Director of Public Works to provide information accordingly, and estimated cost for rebuilding and paving A Line.

10.7. Universal Sand and Gravel 10.7.1. MNRF Aggregate Licence Update Complaint received regarding importation of fill material. However, the updated license allows fill importation, and is under the jurisdiction of the MNRF, who have advised that the importation is now complete.

11. Treasury and Accounts The following were received and/or dealt with: 11.1. Roads and General Bills and Accounts Motion passed to approve payment.

11.2. Municipal Finance Officers’ Association (MFOA) 11.2.1. Asset Management Plan (AMP) it Up Program Township will be applying for FCM funding in early 2021, and Township has been approved for AMP it Up funding for 40 hours of consultant’s time.

12. County Council Business The following were received and/or dealt with: 12.1. County Council 12.1.1. Meeting Video (YouTube) September 10, 2020

12.2. County/Municipal Service Delivery Review 12.2.1. Update Further staff meetings pending.

12.3. Climate Change Committee (DC4) 12.3.1. Update DRAFT Meetings have been conflicting with Township Council meetings, therefore, CAO has not been attending the DC4 meetings, but is to provide information required. It was noted that for the MNAI initiative application, the Township did not provide the requested form, due to Council’s concerns regarding duplication with initiatives by CA’s and MNRF, etc.

13. Committees The following were received and/or dealt with: 13.1. Dufferin Provincial Offences Act Board (POA) 13.1.1. Email Update and Notice to Public

13.2. Dufferin Municipal Officers Association (DMOA) 13.2.1. February 7, 2020 Meeting Minutes 13.2.1.1. MPAC Presentation 13.2.2. May 8, 2020 Meeting Minutes 13.2.2.1. MPAC Presentation 13.2.3. June 12, 2020 Meeting Minutes 13.2.3.1. MPAC Presentation

13.3. Planning Advisory Committee (PAC) 13.3.1. September 15, 2020 Meeting Minutes

13.4. Grand Valley Public Library Board Special Electronic Meeting Minutes September 22, 2020 Page 6 of 8

13.4.1. March 11, 2020 Meeting Minutes 13.4.2. June 24, 2020 Meeting Minutes

13.5. Grand Valley and District Community Centre 13.5.1. September 14, 2020 Meeting Update Councillor Banfield reported that the ice is going in and the Board is working with minor hockey, and are allowed 50 participants.

14. General Business and Correspondence The following were received and/or dealt with: 14.1. Township of Puslinch 14.1.1. COVID-19 Funding Support Resolution

14.2. Township of North Glengarry 14.2.1. Long Term Care Homes Funding

14.3. Township of Loyalist 14.3.1. Ferry Services

14.4. Town of Gravenhurst 14.4.1. Emancipation Day

14.5. Town of Mono 14.5.1. Tow Truck Resolution 14.5.2. Broadband Resolution

14.6. Headwaters Health Care Centre 14.6.1. Update Regarding the COVID-19 Assessment Centre

15. Added Items 15.1. Credit Valley Conservation Authority 15.1.1. Appointment Motion passed to appoint Deputy Mayor Stirk.

15.2. Nature’s Landing West Park 15.2.1. Resident Concerns Regarding Traffic and Use of the Park Discussion ensued. However, the park is for public use; however, safety concerns to be forwarded to the OPP. Signage discussed, to outline park protocols and expectations regarding park use. Director of Public Works advised that the lights for the tennis court will be by push button and will stay on approximately 2 hours.

15.3. Marsville Hall 15.3.1. 85 Tornado Air Cadets Rental Request Request for useDRAFT of Marsville Hall in 2021 discussed. Approximately 35 participants from Caledon, Orangeville, Grand Valley and East Garafraxa, so Marsville Hall a central location. There would also be band equipment, uniforms and personal files to be housed. However, the Township is currently utilizing the upstairs office for storage, as there is no alternative storage space for boxes and files formerly stored in Amaranth. Council willing to consider the matter further; however, might only be temporary arrangement until Grand Valley facility available.

16. New Business – Nothing at this time.

17. Closed Meeting(s) – 5:30 p.m. to 5:40 p.m. – Motion passed to go into Closed

17.1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

Motion passed to come out of Closed Session and resume regular business. Staff directed in accordance with closed meeting discussions.

18. By-Laws Notice of intention to pass the following by-law(s): 18.1. Being a By-Law to amend Zoning By-Law 60-2004 as amended to permit a transportation depot, including a motor vehicle repair garage and agricultural uses for property location 152457 County Road 5 - Concession Special Electronic Meeting Minutes September 22, 2020 Page 7 of 8

13, West Part, Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1 (Zoning By-Law Amendment File Z10-20 - Applicant Steve Attard)

Matter discussed and deferred under item 9.2.

19. Confirming By-Law Motion and By-Law 36-2020 passed.

20. Adjournment Special Electronic Council Meeting on Wednesday October 14, 2020 at 2:00 p.m., or at the call of the Mayor.

Motion passed to adjourn.

The following resolutions were passed:

MOVED BY PINKNEY, SECONDED BY BANFIELD BE IT RESOLVED THAT The agenda be amended as follows: Added Items:

1. Credit Valley Conservation Authority 1.1. Appointment

2. Nature’s Landing West Park 2.1. Resident Concerns Regarding Traffic and Use of the Park

3. Marsville Hall 3.1. 85 Tornado Air Cadets Rental Request. CARRIED

MOVED BY NEVILLS, SECONDED BY STIRK BE IT RESOLVED THAT the agenda be approved as amended. CARRIED

MOVED BY PINKNEY, SECONDED BY NEVILLS BE IT RESOLVED THAT the minutes of the Special Council Meeting held September 9, 2020 be adopted as circulated. CARRIED

MOVED BY NEVILLS, SECONDED BY BANFIELD BE IT RESOLVED THAT the minutes of the Special Council Meeting held September 10, 2020 be adopted as circulated. CARRIED

MOVED BY PINKNEY, SECONDED BY BANFILED BE IT RESOLVED THAT theDRAFT minutes of the Special Council Meeting held September 16, 2020 be adopted as circulated. CARRIED

MOVED BY NEVILLS, SECONDED BY STIRK BE IT RESOLVED THAT The Township of East Garafraxa hereby support the Council of the Township of Huron-Kinloss in their request that: The Province of Ontario undertake a review of the Farm Property Tax Class Rate Program to determine:

a. The appropriateness of the cost of the Farm Property Tax Class Rate Program falling disproportionately amongst rural residential and business property owners when the benefit of an economically competitive agricultural industry and affordable food and agricultural products is a provincial objective that should be shared amongst all taxpayers in Ontario; b. The adequacy of funding being provided to rural municipalities to offset the cost of the Farm Property Tax Class Rate Program; c. The differences between the amount of property taxes paid in rural and urban municipalities and the root causes of those differences; d. Economic competitiveness concerns with disproportionately higher average property taxes being paid in rural municipalities;

Special Electronic Meeting Minutes September 22, 2020 Page 8 of 8 e. Other methods of delivering the farm tax rebate program to farmland owners where the cost can be shared province wide. CARRIED

MOVED BY PINKNEY, SECONDED BY STIRK BE IT RESOLVED THAT Zoning By-Law Amendment Application Z10-20; to permit a transportation depot, including a motor vehicle repair garage and agricultural uses for the property located at 152457 County Road 5 - Concession 13, West Part, Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1 be deferred for further discussion with applicant. CARRIED

MOVED BY STIRK, SECONDED BY NEVILLS BE IT RESOLVED THAT WHEREAS the owner of Concession 15, Part Lot 16, RP 7R5790 Part 2, 143161 15 SIDEROAD, entered into an agreement to reside in a mobile home until September 24, 2020 during the construction of a new dwelling;

AND WHEREAS the owner has requested an extension of the agreement;

NOW THEREFORE Council hereby grant an extension of the agreement until February 28, 2021. All other clauses contained within the original October 28, 2019 agreement shall apply. CARRIED

MOVED BY STIRK, SECONDED BY BANFIELD BE IT RESOLVED THAT Bills and Accounts be paid in the amount of: General 2020 $427,024.98 Roads 2020 $ 79,246.60. CARRIED

MOVED BY PINKNEY, SECONDED BY BANFIELD BE IT RESOLVED THAT Council of the Township of East Garafraxa recommends that Deputy Mayor Stirk be appointed as the Credit Valley Conservation Authority representative for the municipalities of East Garafraxa, Amaranth and Mono for the remainder of the current term of Council. CARRIED

MOVED BY PINKNEY, SECONDED BY NEVILLS BE IT RESOLVED THAT Council move to a Closed Meeting pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED

MOVED BY PINKNEY, SECONDED BY BANFIELD BE IT RESOLVED THAT Council do now rise and report from Closed Meeting, and resume regular business. CARRIED

MOVED BY BANFIELD, SECONDED BY PINKNEY BE IT RESOLVED THATDRAFT Leave be given to introduce a by-law to confirm the Special Electronic Meeting of Council of the Township of East Garafraxa for September 22, 2020 and that it be given the necessary readings and be passed and numbered 36-2020. CARRIED

MOVED BY NEVILLS, SECONDED BY BANFIELD BE IT RESOLVED THAT Council now adjourn to meet again for the Special Electronic Council Meeting on Wednesday, October 14, 2020 at 2:00 p.m., or at the call of the Mayor. CARRIED

______Clerk Head of Council

Township of East Garafraxa Official Plan Review Public Meeting Minutes September 29, 2020

The Council of the Township of East Garafraxa held an Official Plan Review Public Meeting by video conference at 6:00 p.m. on September 29, 2020. Councillors Tom Nevills, Fran Pinkney, Lenora Banfield and Deputy Mayor John Stirk were in attendance with Mayor Guy Gardhouse presiding. Susan Stone, CAO/Clerk-Treasurer, Jessica Kennedy, Deputy Clerk and Township Consultant, Elizabeth Howson, MCIP, RPP, Principal of Macaulay Shiomi Howson Ltd. (MSH) were also in attendance.

1. Opening Statement from Mayor Gardhouse

This is a statutory public meeting which is being held in accordance with Sections 17 and 26 the Planning Act, R.S.O. 1990, c. P.13, to consider a Township Official Plan Amendment which proposes a number of revisions to the Official Plan to reflect Phase Two of the Township Official Plan Review.

This meeting is being held to receive input from the public with respect to the proposed Amendment. The input received will be considered by the Township in their review of the Amendment. A final recommendation on the amendment will not be presented until after the Public Meeting and all technical comments have been received.

Any person may participate in the public meeting or make written or oral representation either in support of or in opposition to the proposed Official Plan Amendment. Due to the COVID-19 State of Emergency, this public meeting is being held electronically.

Following the presentation by the Township planning consultant, if there are any members of the public that would like to make oral comments on the Amendment, please type in the chat feature “I have comments” and they will be moved to a participant in the meeting and will be able to speak, please note that this will enable the video and audio feature. Public were asked to provide their name and address prior to commenting.

Written comments can be sent to the Director of Planning. Comments should be sent prior to October 15, 2020. In addition, if you wish to be notified of the adoption or refusal of the proposed Official Plan Amendment, you must also make a written request to the Township Clerk.

Any person may attend a public meeting and make representations in response to the proposed development. All information including personal information, opinions, presentations, reports, documentation, etc. provided for or at a Public Meeting are considered public records pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. This information may be posted on the Township of East Garafraxa website and/orDRAFT made available to the public upon request. Questions about this collection should be directed to the CAO/Clerk-Treasurer, Susan Stone.

2. Presentation Township Consultant, Elizabeth Howson, MCIP, RPP, Principal of Macaulay Shiomi Howson Ltd. (MSH)

Ms. Howson presented the Public Open House Presentation on screen. Explained this is not a full Official Plan Review, that the intent of the review process is to address Provincial Policy Statement (PPS) conformity and the County of Dufferin Official Plan conformity, some housekeeping pursuant to changes in the Planning Act and other issues identified by staff over time, but not intended to change the Official Plan structure, or to address Provincial Places to Grow or Greenbelt plan, noting that the County of Dufferin must undertake their review through the Municipal Comprehensive Review (MCR) process prior to those changes being addressed in Township Official Plan.

Ms. Howson indicated that the virtual Open House presentation and other documents are available on the Township website, and that Agency and public comments following this Public Meeting are due by October 15, 2020 , all which will be reviewed and a report will be provided to Council with recommendations, followed by adoption of the Official Plan Amendment.

Matters addressed include secondary residential units in existing or new houses, and in accessory structures, which will require rezoning.

Official Plan Review Public Meeting Minutes September 29, 2020 Page 2 of 3

Agricultural and Rural Uses also addressed.

Legally licensed production of Marijuana – stricter set of rules – in Agricultural and Rural designations, on properties of 10 ha. or more, and in Industrial and Business Park designations in enclosed building, with Zoning By-Law Amendment and Site Plan Control.

Agricultural severances – Surplus Farm Dwelling policies being introduced

Rural and Agricultural severance policies now to allow 60 ha. original farms instead of 80 ha. – some discussion over this ensued, and Ms. Howson indicated the change was at Council’s request.

Employment Area uses – adding prohibited uses such as institutional and new residential.

High potential aggregate – still require OPA and must be designated Extractive Industrial subject to full review.

Mineral Aggregate resource conservation uses – asphalt plants, redi-mix plants – though supported by Province, they have significant impacts, and will not be permitted as of right, will require OPA/ZBLA.

EP – EIA/EIS – introducing policy that boundaries can be refined without an Official Plan Amendment.

Source Protection – new section regarding policies not currently in the Official Plan.

Road Widening, Greenbelt, Development Criteria all touched upon. Minimum Distance Separation (MDS) provisions updated in accordance with Province’s guidelines, Excess Soil addressed.

Housing – as Rural municipality, 99% of dwellings are still single detached and no intent to introduce higher density even though the Province encourages higher density development, but that is more appropriate for Toronto, etc. and not suitable for East Garafraxa.

Introducing Pre-Consultation requirements for development proposals.

Updated mapping including EP designation. It was noted that any mapping questions should be directed to Township Director of Planning. Replacement schedules discussed.

Written comments are to be provided to CAO/Clerk-Treasurer by October 15, 2020. Presentation concludedDRAFT at 6:30 pm.

3. Written Comments CAO/Clerk-Treasurer indicated the following written comments were received prior to the Public Meeting: - County of Dufferin Planning - WSP - Carl de Groot/John Cox, J.L. Cox Planning Consultant Inc. - Neil Hoogendoorn, Township resident - Enbridge Gas Inc. - Charles Hooker, Township resident

4. Oral Comments John Cox of J.L. Cox Planning Consultant Inc., representing Jabac Holdings (Carl de Groot) for lands located in Marsville, approximately 9 ha. of which approximately 2 ha. is designated Employment, located on south side of Dufferin Road 3 and east of 13th Line. Requested re-designation of the employment lands in 2014 to residential, and in February of 2020 were advised to apply for an Official Plan Amendment, and voicing concerns about the change in messaging over the years. He emphasized that the lands should not be designated as Employment, and this is opportunity for this to be looked at further, and will follow up with written submission.

Bob Morris, resident on 17th Line of East Garafraxa, questioned the Minimum Distance Separation (MDS) formula changes. Ms. Howson indicated that flexibility is being proposed in accordance with exemption/guidelines from Province, and suggested that he should talk

Official Plan Review Public Meeting Minutes September 29, 2020 Page 3 of 3

further with the Township Director of Planning. Mr. Morris indicated he provided a letter to Council in July, 2018, that he owns 5 acres of property, of which half is wasted and could be built upon and produce tax revenue for the Township. He maintained that the Township Director of Planning using the wrong numbers, that there is only a hobby farm beside him, and is stopping severances. Ms. Howson indicated that she was unable to comment on whether the proposed changes to the MDS formula would help his situation, and that he would have to consult with the Township Director of Planning. Mayor Gardhouse indicated that his concerns have been heard, that Council has also heard from others about small lot severances, and is under consideration.

There were no other comments from the public. Further written comments can be sent by October 15, 2020.

5. Closing Remarks

Meeting adjourned at 6:55 p.m.

______Clerk Head of Council

DRAFT

Orton Community Association

Thank you for 50 years of great partnership!!

For 50 years with community support and fundraising the Orton Community Association has provided social, spiritual and recreational activities for the community of Orton Orton Community Association, Community by choice

Orton Community Association begins out of need to preserve a piece of history

• The OCA was formed in October of 1970 in response to a congregational decision to sell St. John’s United Church

We came together as a community 50 years ago to preserve and maintain an important part of our heritage and we have continued through the years to encourage a supportive caring community that jump at the opportunity to help their neighbours. It’s what makes living in Orton, something our residents call extra-Ortonary. 1970 - 1980 1990 - 2000 Projects Services

• In 1970 St. John’s • September 1999 a fire inspections revealed the Park Activities • 2000 Basement United Church was at church had many fire safety violations, common • Skating all winter long with many similar structures at time. renovation risk of being sold due • Baseball for 90 children • 2001 Church Steeple to a reduction in • February 2000 the OCA voted unanimously to • Soccer restoration, Athenwood church attendance and take on a complete renovation of the basement • Canada Day and Fireworks and kitchen in the church. Children’s Park and the expenses involved (Attracted 835 people, with playground with trees in maintaining it. • Before renovations could begin, the 30 year old more than 35 community agreement with the United Church Association and lighting. volunteers) • The community had to be clarified. • 2004 completion of St. John’s Community Church insisted they could • During the negotiations the OCA was given the Athenwood Basketball • Easter Service and help and raised opportunity to purchase the church, and Court and Volleyball breakfast had 64 people enough funds to community responded with another unanimous nets. • Christmas Eve Service for replace the roof. vote to buy the church. • 2005 Orton Park • 175 people. • In June of 2000, with the help of a local resident, Improvements The United Church of the OCA became the owners of St. John’s • Weddings Canada withdrew from • Swings • Fashion Shows Community Church. • the sale based on the • The purchase of the church marked the start of Park Concession and Atson Hall commitment of the the single largest project the OCA had ever done. Change building • Teen dances community. 30+ residents, local contractors and businesses renovation • Potluck provided labour and materials while the councils • Hydrant pump house • • The OCA was granted Community Movie nights of East Garafraxa and Erin Townships generously for flooding • Children’s groups use of the church from provided financial assistance to help complete • Rink boards • that point onwards Yoga and exercise classes this renovation in less than a year. • Parking lot • under the agreement First Aid/Educational • In July of 2001 at the Canada Day Chicken BBQ • Baseball Diamond and • to help maintain it. Birthday parties and and Church Centennial Celebration, the OCA backstop. Anniversary parties burned the mortgage that had been generously • 2007-2016 New Orton • Business functions funded just 1 yr earlier by a life long resident. Community Park, • Euchre Pavilion and Page 2 | RESTRICTED & CONFIDENTIAL playground. Orton Community Association - Community by Choice

Fundraising by OCA tops $1M 1970 1980 1990 2000 2010 2020

Fundraising profits do not keep pace with inflating costs of running the building

Annual Building Costs $ Funding Profit 35,000 33,857 30,056 30,108 Investments 30,000 25,918 25,699 25,000 23,803 23,625 21,500 22,199 20,863 20,750 19,371 19,292 20,000 17,611 18,014 15,046 15,000 13,229 12,429 11,353 10,855 10,269 10,3149,521 10,314 10,31410,783 10,59410,721 9,620 10,000 6,704 5,000

0 2010-2011 2011-2012 2013-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 • Insurance • Insurance was largest driver of cost increase, recently reduced costs by 45% • Taxes • Telephone required for emergencies, billed as business account • Heat • Maintenance • Repairs and Maintenance costs minimized through volunteer efforts • Hydro • Taxes eased by grant from Township – Thank You • Snow Removal • Heat and hydro continue to increase YoY • Telephone Grant Money is requested and used for specific projects, rink boards, rink lights, Picnic tables, ball equipment, etc Orton Community Association - Community by Choice

1970 1980 1990 2000 2010 2020+ Orton delivers community sprit and we would like to continue but need help

OCA revenue stream is from Rentals, special events and grants 1. Partnership with township as committee of council to provide funding for building costs a) OCA open to an agreement that if we cease operations within that time predetermined amount of proceeds from sale of building back to township to recuperate costs 2. Sell building to township for $1 allow OCA to use and manage building and park 3. 2022 projected financial deficit – OCA becomes insolvent and sells building a) Remove Hydro connection and find new water source for rink Orton Community Association

We hope to be partners for the next 50 Years!!

For 50 years with community support and fundraising the Orton Community Association has provided social, spiritual and recreational activities for the community of Orton

Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement

Office of the Minister Bureau du ministre 777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél. : 416 585-7000

234-2020-4339

October 1, 2020

Dear Head of Council:

Under the federal-provincial Safe Restart Agreement, the Ontario government is providing up to $4 billion in emergency assistance so that municipalities are supported as they respond to COVID-19. Funding for municipalities under the Safe Restart Agreement is being provided through four streams: the Social Services Relief Fund and Municipal Operating Funding that are being implemented by my ministry, as well as funding streams for public health and transit being administered by the Ministry of Health and Ministry of Transportation respectively. On August 12, 2020, I wrote to advise of your municipality’s allocation under Phase 1 of the Municipal Operating Funding stream. The ministry is currently in the process of making those payments. Today, I am writing to provide information on applying for additional funding under Phase 2 of the Municipal Operating Funding stream.

Our government recognizes that municipalities play a key role in delivering the services that Ontarians rely on and are at the frontlines of safely reopening our economy. Through Phase 2, we are committed to providing further financial support to those municipalities that require additional funds to address extraordinary operating expenditures and revenue losses arising from COVID-19 in 2020, over and above the allocation provided under Phase 1.

Our government chose to distribute a very significant level of funding to municipalities under Phase 1 – $695 million in total – because we wanted to ensure all municipalities across our province could continue to deliver the important services their residents and businesses rely on while supporting the safe reopening of our economy. For a majority of municipalities, I anticipate this Phase 1 funding, together with the actions you have taken to find efficiencies and address shortfalls, will be sufficient to manage 2020 financial pressures arising from COVID-19. However, for the group of municipalities that has been hardest hit financially by COVID-19, additional funding may be needed.

Requests for Phase 2 funding are due on October 30, 2020 and detailed information about how to apply is now available to municipalities through the Transfer Payment Ontario (TPON) system.

…/2 - 2 -

One of the requirements is a council resolution requesting financial assistance under Phase 2. I want to emphasize that councils are responsible for assessing the financial situation of their municipalities and proceeding with an application under Phase 2 only if further assistance is needed to address COVID-19 pressures in 2020. Municipalities that cannot demonstrate 2020 COVID-19 financial pressures in excess of their Phase 1 funding allocation will not be considered for additional funding under Phase 2.

In addition to a resolution of your municipal council, a reporting template must be completed by the municipal treasurer as part of a municipality’s Phase 2 application package. This report is designed to provide an overall picture of the municipality’s 2020 financial position and information about service adjustments, use of reserves, and other measures being taken to manage 2020 COVID-19 operating impacts. Our government will allocate Phase 2 funds to only those municipalities that need additional financial assistance. The report also asks for information about your municipality’s strategies for finding efficiencies and modernizing services. I look forward to learning about the transformative work that I know is happening across Ontario’s municipal sector and your efforts to keep taxes low for families in your communities.

We are not requiring municipalities to submit information about COVID-related costs and revenue losses on a line-by-line basis, and as such the program will not offer a direct line-by-line reimbursement for all COVID-related operating expenditures and revenue losses reported. The federal government has stepped up. Our government is providing an unprecedented level of provincial funding to support municipalities. And we recognize that municipalities also have a critical role to play in finding efficiencies and taking all available measures to address the financial challenges brought by COVID-19 so that they can continue to invest in infrastructure and deliver the services their communities rely on during this extraordinary time.

As noted above, detailed information about how to apply for Phase 2 funding is now available on Transfer Payment Ontario. The ministry will also offer webinars to support treasurers and other municipal officials in understanding Phase 2 application requirements and how to complete the required reporting template. Please note that the deadline to submit applications is October 30, 2020. Municipalities may request an extension November 6, 2020, but as noted in my letter of August 12, 2020, we will be unable to consider applications received after this date. I understand this timeline is tight, but it is necessary to allow us to allocate funds to municipalities prior to the end of the municipal fiscal year and meet our commitment to municipalities that need additional help to manage 2020 financial impacts arising from COVID-19. Municipalities who are eligible and approved to receive funding under Phase 2 will be informed before the end of the calendar year and can expect to receive a payment in early 2021.

…/3 - 3 -

I will continue to be a strong champion for municipalities as our government charts a path to a safe, strong economic recovery. I extend my thanks to all 444 municipal heads of council for your continued efforts to keep all of our communities across this province safe and to deliver the services your residents and businesses need. Working together, we will get Ontario back on track.

Sincerely,

Steve Clark Minister of Municipal Affairs and Housing c. Chief Administrative Officers and Treasurers

Jessica Kennedy

Subject: FW: Dufferin POA Update

From: Nicole Shearman Sent: Tuesday, October 6, 2020 9:57 AM Subject: Dufferin POA Update

Good morning POA Board members, Here is a quick update as to what is happening with POA and Court in the upcoming months. POA is preparing to expand the types of court appearances being heard by audio to include; Part 3 first appearance and to be spoken to matters, as well as Part 1 guilty pleas and to be spoken to matters. Only non-trial matters will be heard in POA for the remainder of the year as directed by the Regional Senior Justice of the Peace. To date, the Ontario Court of Justice has not approved video appearances for POA, we will be using WebEx as an audio solution, allowing the Court Clerk to manage dozens of callers at once. This is a work in progress, our first day will be October 28. The Regional Senior Justice of the Peace recently advised that due to a lack in judicial resources her office is only available to supply a Justice of the Peace to Dufferin POA one day per week for the months of November and December. One day per week does not allow time for Part 3 matters to go before the court, therefore, POA will be using judicial resources originally allotted to Caledon POA to have Dufferin Part 3 matters heard during these months. We are pleased that the phone lines are open, and in person appointments are going well. Due to increased online services we are finding that very few members of the public require in-person appointments, POA staff are able to direct them and help them through our many online services (payments, early resolution requests and requests for trial). We continue to provide exceptional customer service, while recognizing the need to keep both staff and the public safe during this unprecedented time. I will be sure to keep you updated as we progress over the next few months. Enjoy your day! Nicole Nicole Shearman Acting Court Services Manager Corporate Services

Town of Caledon | www.caledon.ca | www.visitcaledon.ca | Follow us! @YourCaledon

1 From: Eowyn Spencer Subject: GRCA By-Law 3-2020

To: Ministry of Natural Resources and Forestry; Ministry of Environment, Conservation and Parks; Conservation Ontario; and Grand River watershed municipal clerk’s offices

Please be advised that at the regular meeting held on August 28, 2020, the General Membership of the Grand River Conservation Authority passed the following resolution:

“THAT By-law 3-2020 be read a first and second time;

AND THAT By-law 3-2020 be read a third time and adopted by the General Membership, to take effect on August 28, 2020;

AND THAT By-law 2-2020 be repealed on August 28, 2020;

AND THAT a copy of By-law 3-2020 be forwarded to the Ministry of Natural Resources and Forestry and the Ministry of Environment, Conservation and Parks and posted publicly on Grand River Conservation Authority’s website.”

In accordance with Section 19.1 (4) of the Conservation Authorities Act, GRCA By-law 3-2020 has been made available to members of the public and can be viewed on our website using the following link:

GRCA By-law 3-2020

Please contact me should you have any questions or concerns.

Eowyn Spencer

Executive Assistant | Grand River Conservation Authority

400 Clyde Road, P.O. Box 729, Cambridge ON N1R 5W6 www.grandriver.ca

COUNTY OF WELLINGTON

KIM COURTS 74 WOOLWICH STREET

DEPUTY CLERK GUELPH, ONTARIO T 519.837.2600 x 2930 N1H 3T9 F 519.837.1909 E [email protected]

October 2, 2020 Sent via email to all Ontario Municipal Clerks

Dear Municipal Clerks,

At its meeting held September 24, 2020, Wellington County Council approved the following recommendation from the Administration, Finance and Human Resources Committee:

WHEREAS previous assessment methodologies for aggregate resource properties valued areas that were used for aggregate resources or gravel pits at industrial land rates on a per acre basis of the total site and such properties were formally classified and taxed as industrial lands; and

WHEREAS Wellington County Council supports a fair and equitable assessment system for all aggregate resource properties; and

WHEREAS the Municipal Property Assessment Corporation determined, with the participation only of the Ontario Stone, Sand and Gravel Association, revised criteria for assessing aggregate resource properties; and

WHEREAS Wellington County Council has concerns that the revised criteria does not fairly assess the current value of the aggregate resource properties.

NOW THEREFORE BE IT RESOLVED:

(a) That Wellington County Council does not consider the revised criteria for assessment of aggregate resource properties as a fair method of valuation for these properties; and

(b) That Wellington County Council believes there is a need to review the current assessment scheme for aggregate resource properties to address the inequity of property values; and

(c) That Wellington County Council hereby calls upon the Province to work with the Municipal Property Assessment Corporation to address the assessment issue so that aggregate resource properties are assessed for their industrial value; and

(d) That Wellington County Council direct the Clerk to provide a copy of this motion to the Ministers of Finance; Municipal Affairs and Housing; and Natural Resources and Forestry; and to AMO, ROMA, and all Ontario municipalities and local MPP(s).

Please find the Aggregate Resource Property Valuation and Advocacy report and Municipal Resolution enclosed.

Wellington County Council is requesting that all Ontario municipalities adopt the Municipal Resolution and forward to Donna Bryce, Wellington County Clerk at [email protected] upon passing.

Should you have any questions please contact Ken DeHart, County Treasurer, at [email protected] or call 519.837.2600 ext 2920.

Sincerely,

Kim Courts Deputy Clerk

COMMITTEE REPORT

To: Chair and Members of the Administration, Finance and Human Resources Committee From: Ken DeHart, County Treasurer Date: Tuesday, September 15, 2020 Subject: Aggregate Resource Property Valuation and Advocacy Report

Background: Through the County’s Assessment Base Management Policy and Programme approved in 2016; Wellington County has made significant efforts to maintain, protect and enhance the quality of the assessment roll. This includes reviewing the accuracy of individual assessments and ensuring the equitable distribution of the tax burden. The County remains a strong advocate for the accurate and equitable valuation and property tax treatment of all properties, including gravel pit and aggregate resource properties in the County and throughout Ontario.

The County has been actively pursuing fair and accurate assessment valuations for gravel pits through two streams: 1. Assessment appeals heard by the Assessment Review Board 2. Advocacy through the province on a permanent policy solution

Assessment Appeals The County has filed assessment appeals on all aggregate producing properties in its three southern- most municipalities, being Puslinch, Erin and Guelph/Eramosa for the 2017 to 2020 taxation years. The purpose of these appeals is to ensure that the current value assessment of these properties is captured through the existing legislation, and to deal with how those properties are classified for taxation purposes.

The effect of the current property tax valuation structure by the Municipal Property Assessment Corporation (“MPAC”) unfairly sees active gravel pits incurring less property tax than many single- family homes and small businesses as a result of unduly low and inaccurate current value assessments. It also leads to properties that are located in the same areas and are similar to gravel pits receiving vastly different property valuations, which contradicts the principle of fairness and transparency underpinning our taxation system that similar properties should be treated and taxed equally. Arbitrarily classifying gravel pits as among the lowest form of farmland (Class 5) sets an artificial cap on these producers’ property assessments and keeps their property taxes well below what they should be paying. In turn, residents and businesses are subsidizing the break that gravel producers are receiving.

In terms of next steps for these appeals, a settlement conference is scheduled to take place on September 16 and hearings are scheduled for the weeks of November 16 and 23.

Advocacy for a Permanent Policy Solution The County has been working with its colleagues through the Top Aggregate Producing Municipalities of Ontario (TAPMO) to raise awareness of the assessments and the inequitable treatment of these properties and ask the government to review how these properties are assessed and treated from a property tax policy perspective through the MPAC review that is currently taking place.

Through this work, TAPMO endorsed the attached municipal resolution to be shared with TAPMO municipalities for consideration at local Councils. The resolution formally asks the province to review how these properties are assessed in light of the inequitable treatment in comparison to other residential and business properties in the municipality. Several municipalities across the province have approved and forwarded this resolution to the province and local MPPs.

To be clear, the County believes MPAC’s property valuation is incorrect even within the current legislation, however, the County is looking for further direction and possible legislative or regulatory changes that will eliminate future disputes. This kind of permanent policy change is in everyone’s best interest to resolve this issue once and for all.

Staff recommend that the Administration, Finance and Human Resources Committee support the resolution and pass it along to County Council for approval. This is also an opportunity for the County to remind its member municipalities to review and give consideration to this resolution as well.

AMO Delegation Meeting On August 18, 2020, in collaboration with the Top Aggregate Producing Municipalities of Ontario (TAPMO), County representatives met with Stan Cho, Parliamentary Assistant to the Minister of Finance, to discuss the need to improve how aggregate properties are assessed across Ontario under an equitable valuation system. The meeting was held during the Association of Municipalities of Ontario (AMO) conference. This is where municipal and provincial policymakers come together to discuss pressing issues facing both levels of government.

Wellington County and other TAPMO members presented several policy-driven solutions to Mr. Cho that would make MPAC’s property tax valuations accurate and equitable. There are many possible legislative, regulatory or policy changes that can achieve a permanent solution. These include: • Creating a separate class for aggregate producing properties (as was done for landfills in 2015); • Directive (or regulation) from the Minister to MPAC regarding how to assess these types of properties to reflect their true market or industrial value; • Remove the aggregate exemption from the Assessment Act (as was the situation prior to 2008).

This would enable municipalities to maintain stability in local taxation levels and meet the needs of their communities. Directing MPAC on how to assess these properties based on their true market value makes common sense and will result in stability and accuracy in the assessment process. The solution to remove the exemption of aggregate in the Assessment Act would allow MPAC to assess the full value of the property.

Summary Aggregate sites are important job creators and an increasingly critical element of public works that help to fuel steady economic growth across Ontario, especially as part of municipalities’ post-pandemic recovery. Yet, under the current MPAC valuation formula, their current value assessment is inaccurate such that these sites generate significantly less revenue for municipalities and the Province than other possible uses for the same land. This costs Ontario municipalities millions of dollars in lost tax revenue every year and negatively impacts their abilities to deliver more fulsome services and programmes to residents. The current system also generates less Education property taxes which shifts even more tax burden onto homeowners and small businesses. Municipalities are therefore eager to find a solution that is fair for all involved: the municipality, taxpayers, and aggregate producers.

COVID-19 has highlighted the urgency for a policy-driven, equitable approach. Municipalities across Ontario are fighting to continue providing a high standard of services to our families and businesses who need them now more than ever. The lost tax revenue undermines our ability to enhance those services and make key infrastructure investments at a time when our residents are suffering. The County wants to be fair to aggregate producers while recognizing that they should be part of the solution in terms of helping families and businesses get back on their feet – the very people who are carrying the burden of the current MPAC system.

Recommendation: That the Aggregate Resource Property Valuation and Advocacy Update Report be received for information; and

That the attached resolution be supported by County Council and sent to the Ministry of Finance.

Respectfully submitted,

Ken DeHart, CPA, CGA County Treasurer

SCHEDULE A – MUNICIPAL RESOLUTION

WHEREAS previous assessment methodologies for aggregate resource properties valued areas that were used for aggregate resources or gravel pits at industrial land rates on a per acre basis of the total site and such properties were formally classified and taxed as industrial lands; and

WHEREAS Wellington County Council supports a fair and equitable assessment system for all aggregate resource properties; and

WHEREAS the Municipal Property Assessment Corporation determined, with the participation only of the Ontario Stone, Sand and Gravel Association, revised criteria for assessing aggregate resource properties; and

WHEREAS Wellington County Council has concerns that the revised criteria does not fairly assess the current value of the aggregate resource properties;

NOW THEREFORE BE IT RESOLVED:

(a) That Wellington County Council does not consider the revised criteria for assessment of aggregate resource properties as a fair method of valuation for these properties; and

(b) That Wellington County Council believes there is a need to review the current assessment scheme for aggregate resource properties to address the inequity of property values; and

(c) That Wellington County Council hereby calls upon the Province to work with the Municipal Property Assessment Corporation to address the assessment issue so that aggregate resource properties are assessed for their industrial value; and

(d) That Wellington County Council direct the Clerk to provide a copy of this motion to the Ministers of Finance; Municipal Affairs and Housing; and Natural Resources and Forestry; and to AMO, ROMA, and all Ontario municipalities and local MPP(s).

Jessica Kennedy

Subject: FW: Support of COVID-19 Funding re: The Corporation of the City of Oshawa

-----Original Message----- From: Nicole Martin Sent: Monday, September 21, 2020 10:38 AM Subject: RE: Support of COVID-19 Funding re: The Corporation of the City of Oshawa

The Township of Amaranth at its regular meeting of Council on September 16, 2020 passed the following resolution of support:

Resolution #8 Moved by: C. Gerrits – Seconded by: H. Foster BE IT RESOLVED THAT:

The Council of the Township of Amaranth support the City of Oshawa’s motion and they be so advised.

Whereas the government of the Canada and the Province of Ontario have committed through the Canada Council for Arts will continue to work with the Government of Canada, as well as through provincial, territorial and municipal partners, to ensure the strength of the cultural sector;

And Whereas to date there has been no further indication as to tools, funding measures, or financial support provided;

And Whereas the Township of Amaranth is requesting support of their motion to request the Federal, Provincial and Regional Government to help municipalities assist their local social cultural, service clubs and children/youth minor sporting organizations with clear and definitive relief funding programs;

Further a copy of this resolution be sent to the Right Honorurable Prime Minister of Canada, the Premier of Ontario, and all neighbouring municipalities in County of Dufferin. CARRIED.

Thank you, Nicole

Nicole Martin, Dipl. M.A. Acting CAO/Clerk | Township of Amaranth 374028 6th Line | Amaranth | ON | L9W 0M6 Tel: 519-941-1007 ext. 227 | Fax: 519 - 941-1802 All municipal facilities and parks are closed until further notice during the COVID-19 pandemic. Staff is working to keep critical services operational during this difficult time. Updates will be posted to our website (www.amaranth.ca) and through our Facebook accounts. Calls to the office at 519-941-1007 will be answered as soon as possible.

For accurate information on COVID-19 please visit: www.ontario.ca/COVID-19

DISCLAIMER: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error please notify the sender. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the Township of Amaranth. Finally, the recipient should check this email and any attachments for the presence of viruses. The Township of Amaranth accepts no liability for any damage caused by any virus transmitted by this email.

1 Jessica Kennedy

Subject: FW: Support of Lont Term Care Facility Inspection for the Township of South Glengarry

-----Original Message----- From: Nicole Martin Sent: Monday, September 21, 2020 10:33 AM Subject: RE: Support of Lont Term Care Facility Inspection for the Township of South Glengarry

The Township of Amaranth at its regular meeting of Council passed the following resolution of support:

Resolution #9 Moved by: H. Foster – Seconded by: G. Little BE IT RESOLVED THAT:

The Council of the Township of Amaranth support the Township of South Glengarry motion and they be so advised.

Whereas the Township of Amaranth urges the Ontario Government to provide funding to increase the fulltime positions in place of casual and part time labour in long term care homes;

And Whereas they further request the Ministry of Long-Term Care to enact regular inspections of all long-term care homes. CARRIED.

Thank you, Nicole

Nicole Martin, Dipl. M.A. Acting CAO/Clerk | Township of Amaranth 374028 6th Line | Amaranth | ON | L9W 0M6 Tel: 519-941-1007 ext. 227 | Fax: 519 - 941-1802 All municipal facilities and parks are closed until further notice during the COVID-19 pandemic. Staff is working to keep critical services operational during this difficult time. Updates will be posted to our website (www.amaranth.ca) and through our Facebook accounts. Calls to the office at 519-941-1007 will be answered as soon as possible.

For accurate information on COVID-19 please visit: www.ontario.ca/COVID-19

DISCLAIMER: This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. If you have received this email in error please notify the sender. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the Township of Amaranth. Finally, the recipient should check this email and any attachments for the presence of viruses. The Township of Amaranth accepts no liability for any damage caused by any virus transmitted by this email.

1

Office of the Mayor Rodger Bonneau

October 7, 2020

Sent via E-mail

Re: Cannabis Production

Dear Ministers, Members of Parliament, and Members of Provincial Parliament,

Please be advised that the Council for the Corporation of the Township of Asphodel- Norwood passed the following resolution at its regular meeting of September 22, 2020:

Motion No. 239/20 | Moved by: Councillor Walsh | Seconded by: Deputy Mayor Burtt

WHEREAS the Ontario Federation of Agriculture has adopted the position that licenced cannabis production for medical and/or recreational-use purposes should be considered a farming activity;

AND WHEREAS the Government of Canada introduced Bill C-45 (the Cannabis Act) to create the foundation for a comprehensive national framework to provide restricted access to regulated cannabis, and to control its production, distribution, sale, importation, exportation, and possession;

AND WHEREAS Section 7 of the Cannabis Act requires that any person who intends to submit an application for a licence for cultivation, a licence for processing, or a licence for sale that authorizes the possession of cannabis must provide written notice to: a) The local government, b) The local fire authority, and c) The local police force or the Royal Canadian Mounted Police detachment responsible for providing policing services to the area in which the site is referred to in the application;

AND WHEREAS Section 35(1) of the Act requires a holder of a licence for cultivation, a licence for processing, or a licence for sale that authorizes the possession of cannabis to provide a written notice to the local authorities within 30 days of issuance, amendment, suspension, reinstatement or revocation of a licence and provide a copy of said notice to the Minister; and FURTHER BE IT RESOLVED THAT the Township of Asphodel-Norwood requests a governing body in cannabis production that:

1. Takes a unified approach to land use planning restrictions;

2. Enforces the regulations under the Cannabis Act on behalf of the licencing agency and ensures local authorities are in fact provided with notification of any licence issuance, amendment, suspension, reinstatement, or revocation within their region;

3. Communicates more readily with local governments; and

4. Provides local governments with more support.

AND FURTHER BE IT RESOLVED THAT the Township of Asphodel-Norwood will forward this motion to the following partners: All municipalities in Ontario, the MP and MPP of Northumberland-Peterborough South, the MP and MPP of Peterborough- Kawartha, the Minister of Agriculture, Food and Rural Affairs, and the Minister of Agriculture and Agri-Food with the request that they enact legislation to support local governments with land use management and enforcement issues.

Thank you for your time and consideration.

Sincerely,

Rodger Bonneau, Mayor Township of Asphodel-Norwood

c. E. Hardeman, Minister of Agriculture, Food and Rural Affairs M. Bibeau, Minister of Agriculture and Agri-Food D. Piccini, MPP Northumberland-Petrborough South P. Lawrence, MP Northumberland-Petrborough South D. Smith, MPP Peterborough –Kawartha M. Monsef, MP Peterborough-Kawartha All municipalities in Ontario

October 7, 2020

Honourable Jeff Yurek Minister of Environment, Conservation and Parks College Park 5th Flr, 777 Bay St, Toronto, ON M7A 2J3

Sent via email: [email protected]

Re: Development Approval Requirements for Landfills - (Bill 197) Our File 35.2.2

Honourable and Dear Sir,

At its meeting held on October 5, 2020, St. Catharines City Council approved the following motion:

WHEREAS Schedule 6 of Bill 197, COVID-19 Economic Recovery Act, 2020 considers amendments to the Environmental Assessment Act relating to municipal autonomy and the principle that municipalities can veto a development outside their municipal boundary in an adjacent municipality; and

WHEREAS Bill 197 empowers multiple municipalities to ‘veto’ development of a landfilling site within a 3.5 km zone inside the boundary of an adjacent municipality; and

WHEREAS Bill 197 establishes a dangerous precedent that could be expanded to other types of development; and

WHEREAS Bill 197 compromises municipal autonomy and the authority of municipal councils to make informed decisions in the best interest of their communities and municipal taxpayers; and

WHEREAS amendments in Schedule 6 could cause conflict in the effective management of landfill sites, put significant pressure on existing landfill capacity, and threaten the economic activity associated with these sites;

THEREFORE BE IT RESOLVED That the City of St. Catharines calls upon the Government of Ontario (Ministry of the Environment, Conservation and Parks (MOECP) to amend Bill 197, COVID-19 Economic Recovery Act, 2020, to eliminate the development approval requirement provisions from adjacent municipalities and that the ‘host’ municipality be empowered to render final approval for landfills within their jurisdiction; and

BE IT FURTHER RESOLVED that a copy of this motion be forwarded to Premier Doug Ford, Jeff Yurek the Minister of Environment, Conservation and Parks, Steve Clark the Minister of Municipal Affairs and Housing, local MPP's., the Association of Ontario Municipalities (AMO) and Ontario’s Big City Mayors (formerly Large Urban Mayors Caucus of Ontario-LUMCO)

BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to all Ontario municipalities with a request for supporting motions to be passed by respective Councils and copies of the supporting motion be forwarded to Premier Doug Ford, Jeff Yurek the Minister of Environment, Conservation and Parks, Steve Clark the Minister of Municipal Affairs and Housing, the local MPP’s, the Association of Ontario Municipalities (AMO).

If you have any questions, please contact the Office of the City Clerk at extension 1506.

Bonnie Nistico-Dunk, City Clerk Legal and Clerks Services, Office of the City Clerk :ra

Cc. Hon. Premier Doug Ford [email protected] Hon. Steve Clark, Minister of Municipal Affairs, Housing [email protected] Jennifer Stevens, MPP - St. Catharines, [email protected] Jeff Burch, MPP - Niagara Centre, [email protected] Wayne Gates, MPP - Niagara Falls, [email protected] Sam Oosterhoff, MPP - Niagara West-Glanbrook, [email protected] Association of Municipalities of Ontario [email protected] Chair of Ontario's Big City Mayors, Cam Guthrie [email protected] All Ontario Municipalities (via email)

September 21, 2020 VIA EMAIL

The Right Honourable Raymond Cho, Minister for Seniors and Accessibility College Park 5th Flr, 777 Bay St, Toronto, ON M7A 1S5

Re: AODA Website Compliance Extension Request

At its meeting of September 14, 2020, Council passed the following for your consideration:

Resolution # 20200914-281

“1. WHEREAS Section 14(4) of O.Reg 191/11 under the Accessibility for Ontarians with Disabilities Act requires designated public sector organizations to conform to WCAG 2.0 Level AA by January 1, 2021; 2. AND WHEREAS the municipality remains committed to the provision of accessible goods and services; 3. AND WHEREAS the municipality provides accommodations to meet any stated accessibility need, where possible; 4. AND WHEREAS the declared pandemic, COVID-19, has impacted the finances and other resources of the municipality; 5. AND WHEREAS the Accessibility for Ontarians with Disabilities Act contemplates the need to consider the technical or economic considerations in the implementation of Accessibility Standards; 6. BE IT THEREFORE RESOLVED THAT the municipality requests that the Province of Ontario extend the compliance deadline stated in Section 14(4) of O.Reg 191/11 to require designated public sector organizations to meet the compliance standards, by a minimum of one (1) year to at least January 1, 2022; AND, 7. BE IT THEREFORE RESOLVED THAT the municipality requests that the Province of Ontario consider providing funding support and training resources to meet these compliance standards.”

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

The impacts of the pandemic on municipal finances and resources affect the ability of municipalities to meet the January 1, 2021 deadline for full compliance with WCAG 2.0 Level AA.

We humbly request the Ontario government consider an extension request, in addition to financial support and training due to the unprecedented impacts of the global pandemic.

Regards,

Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected] cc:

The Right Honourable Doug Ford, Premier of Ontario The Association of Municipalities of Ontario All Ontario Municipalities

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

September 21, 2020 VIA EMAIL

Hon. Lisa McLeod, Minister of Heritage, Sport, Tourism and Culture Industries 6th Flr, 438 University Ave, Toronto, ON M7A 1N3

Re: Request for Consideration of Amendments to Bill 108 re. The Ontario Heritage Act

At its meeting of September 14, 2020, Council passed the following for your consideration:

Resolution # 20200914-258:

“WHEREAS Royal Assent has been granted to Bill 108 entitled ‘More Homes, More Choice Act, 2019’ on June 6, 2019; and, WHEREAS Schedule 11 of Bill 108 contains amendments to the Ontario Heritage Act which require appeals under the Ontario Heritage Act to be heard by the Local Planning Appeal Tribunal not the Conservation Review Board; and, WHEREAS the Conservation Review Board is an adjudicative tribunal that, through the mandate provided by the Ontario Heritage Act, considers a number of matters such as: • The proposed designation of a property as having cultural heritage value or interest; • Applications for the repeal of a By-law on a specific property; • Applications related to the alteration of a property covered by a By-law; and, • Matters related to archaeological licensing. AND, WHEREAS Schedule 11 of Bill 108 will come into effect on a date to be proclaimed by the Lieutenant Governor; and, WHEREAS the Local Planning Appeal Tribunal are not experts in heritage matters unlike members of the Conservation Review Board; and, WHEREAS the Local Planning Appeal Tribunal decisions are binding decisions unlike the Conservation Review Board non-binding recommendations; and, WHEREAS the Ontario Heritage Act provides a means for municipalities to protect and preserve the cultural heritage value or interest of the municipality for generations to come; and, WHEREAS the Conservation Review Board currently provides reports to municipal council’s setting out its findings of fact, and its recommendations so that a final decision can be rendered by municipalities about what is valuable in their community; WHEREAS the Town of Amherstburg remains committed to the preservation and protection of property of cultural heritage value or interest;

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

NOW THEREFORE BE IT RESOLVED THAT the Town of Amherstburg strongly recommends that Schedule 11 of Bill 108 be amended to remove the powers provided to the Local Planning Appeal Tribunal, retaining authority for hearing certain appeals by the Conservation Review Board; and, BE IT FURTHER RESOLVED THAT the Town of Amherstburg strongly recommends that Schedule 11 of Bill 108 be amended to return the authority for final decisions to municipal council’s as the elected representative of the communities wherein the property and its features of cultural heritage value exist; and, BE IT FURTHER RESOLVED THAT a copy of this motion be sent to the Honourable Doug Ford, Premier of Ontario, Lisa McLeod the Minister of Heritage, Sport, Tourism and Culture Industries, Andrea Horwath, MPP and Leader of the Official Opposition and the Ontario NDP Party, MPP John Fraser Interim Leader of the Ontario Liberal Party, Mike Schreiner MPP and Leader of the Green Party of Ontario, Taras Natyshak MPP Essex County; and, BE IT FURTHER RESOLVED THAT a copy of this motion be sent to the Association of Municipalities of Ontario (AMO), all MPP’s in the Province of Ontario, the County of Essex and all Municipalities in Ontario for their consideration.”

We strongly recommend that the Ontario government consider amendments to Bill 108 to return the final authority to municipal Council’s to determine what is of cultural heritage value or interest in their communities with the benefits of the expert and professional advice provided by the Conservation Review Board.

Regards,

Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected]

cc:

The Right Hon. Doug Ford, Premier of Ontario Andrea Horwath, MPP, Leader of the Official Opposition and the Ontario NDP Party John Fraser, MPP and Interim Leader of the Ontario Liberal Party Mike Schreiner, MPP and Leader of the Green Party of Ontario Taras Natyshak, MPP of Essex County All Ontario Municipalities

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

One Year Anniversary Reflections and Resolutions Message to the Community from Kim Delahunt, President & CEO

There are milestones throughout our lives that cause us to pause and reflect so that we can learn from our experiences and formulate plans for the future. This week marks a significant one for me; October 7th is my one-year anniversary of joining Headwaters Health Care Centre. And, what a year it's been!

At this time in 2019, I was excited about a new beginning; becoming part of an incredible team of people and an organization with a stellar reputation and amazing community partners.

Never could I have imagined the changes and challenges that were ahead. Since March, all of our carefully laid plans had to be set aside for the important work required to manage the COVID-19 outbreak and everything that it entailed. As challenging as 2020 has been, I'm very pleased with the efforts we have made as an organization and the ways in which we have collectively worked with our community partners to support one another through an extraordinary year.

This week's exceptional efforts to switch our Assessment Centre to have a booking system based on provincial directives was yet another example of the strength in our community partnerships. It was all made possible through the collective efforts of our leaders, staff, physicians, contractors, and Dufferin County.

Pride in the past year

We have worked hard to ensure that our patients have continued to receive the high standard of care they have come to expect at Headwaters. Communication has become more important than ever, so we tried to ensure that patients affected by COVID-19 related program and service closures were informed as soon as possible and supported to manage their situation until the resumption of services. We hope that the collaboration between Headwaters, family physicians and specialists, and other community agencies has helped everyone feel well informed and cared for during this time.

I am incredibly proud of our team at Headwaters and how they have responded to our communities' needs. Highlights include our collective COVID-19 response including management of the Assessment Centre, guidance and support for long-term care residences in the community and collaborative PPE sourcing efforts with our community partners; continuing to manage patient care services unrelated to COVID-19, which have actually increased over last year; our continued efforts to make it easier for our patients with the introduction of online tools increasing access to health records and our new electronic registration system; the renewal of our Urology Program and enhancements to others; and facility upgrades and renovations that make our building a safer and more welcoming place to work and visit.

Our work as part of one of the original 24 Ontario Health Teams formed in December, the Hills of Headwaters Collaborative, has also enabled us to collaborate with close to 40 partners in our community. We established working groups, confirmed first-year priorities, and most importantly worked together to support our community during COVID-19. All of these accomplishments fill me with a great sense of pride!

Optimism for the future

Despite the adversity we've faced in 2020, I am filled with hope and optimism as a result of our response to the pandemic and our ability to manage through these difficult times. It hasn't always been easy. There have been funding issues, incredible planning challenges, and the need to pivot our resources and plans in the blink of an eye. But through it all, I have seen teamwork, resilience, patience, and perseverance like never before. I've witnessed grace and generosity in a variety of big and small ways. The outpouring of support from local businesses, individuals, and organizations this year has been nothing short of incredible! I am truly grateful and touched by the connection people feel with our hospital.

While the pandemic definitely is not something any of us would have hoped for, the reality is that it required us to get more creative, work together harder than ever and explore unexpected opportunities for partnership and collaboration. This is what gives me a sense of excitement for what lies ahead.

Future priorities

Although we are still in the midst of dealing with COVID-19 and expect to be for the foreseeable future, we have learned many lessons this year and are well prepared to manage it. At the same time, we recognize that "the show must go on" so we are forging ahead with ensuring our surgical and Ambulatory Care services are fully mobilized. Our facility renovations will continue as well, along with program and service enhancements to continue to adapt to the changing times and evolving needs of the people we serve.

Each day, I see examples of everyday heroes at Headwaters making our community a better place. I recognize that this has been a strange year, to say the least. After working at Headwaters for a full year now, I have been struck by the professionalism and compassion that is ingrained in the culture here. No matter what comes our way in the months ahead, we are prepared to keep providing all of you with the health care services you need.

I am sincerely thankful to have the privilege of working with our community partners and at Headwaters Health Care Centre. My first year here has been an unforgettable one! Our Purpose – One Community, Caring Together - has resonated with me for the past twelve months as I've experienced it in a very real way. I know that as we continue to serve our community in an exemplary fashion, my next year will fill me with the same sense of pride and optimism.

Thank you for your ongoing support and collaboration. Stay safe.

Sincerely,

Kim Delahunt

President & CEO Solicitor General Solliciteur général

Office of the Solicitor General Bureau de la solliciteure générale

25 Grosvenor Street, 18th Floor 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416 325-0408 Tél.: 416 325-0408 [email protected] [email protected]

132-2020-3484 By email October 2, 2020

Dear Head of Council:

The Ministry of the Solicitor General is committed to keeping communities across Ontario safe, supported and protected. I would like to take this opportunity to share some information with your municipality regarding the anti-racism initiatives of my ministry and the Anti-Racism Directorate (ARD), the regulatory work being done to bring the Community Safety and Policing Act, 2019, into force, new police oversight measures, police training as it relates to de-escalation, mental health and diverse communities, mental health and addictions initiatives and investments, Community Safety and Well-Being (CSWB) Planning and police-hospital transition protocol.

Anti-Racism

Our government has zero tolerance for hate, racism or discrimination in all its forms. We share a responsibility to speak out and act against racism and hate and build a stronger society. Our government is committed to addressing racism and building a stronger, more inclusive province for us all.

I am proud to be the minister responsible for Ontario’s Anti-Racism Directorate (ARD), which leads strategic initiatives to advance anti-racism work across government with a plan that is grounded in evidence and research. Through the ARD, the government continues to invest in community-led research, public education and awareness initiatives. This includes investments to the Canadian Mental Health Association (CMHA) Ontario to undertake research that seeks to identify key mental health issues impacting survivors of victims of homicide violence in Ontario.

Community Safety and Policing Act, 2019

Our government is also committed to addressing racism at a systemic level through the regulatory framework under the Anti-Racism Act, 2017, and through the work we are doing to bring the Community Safety and Policing Act, 2019, into force. As we work to develop regulations under the Community Safety and Policing Act, 2019, we will continue to engage racialized groups, including Black, South Asian, First Nation, Inuit and Métis organizations. We are committed to ensuring that Ontario’s communities are well supported and protected by law enforcement and that all interactions between members of the public and police personnel are conducted without bias or discrimination, and in a manner that promotes public confidence and keeps our communities safe. …/2 Head of Council Page 2

The Community Safety and Policing Act, 2019, which is part of the Comprehensive Ontario Police Services Act, 2019, provides policing and police oversight legislation. Once in force, the Community Safety and Policing Act, 2019, will address a number of recommendations made by Justice Michael H. Tulloch, including: • Mandatory training for all police service board members, the Inspector General, inspectors, police officers and special constables on human rights, systemic racism as well as training that promotes the diverse, multiracial and multicultural character of Ontario society and the rights and cultures of First Nation, Inuit and Métis Peoples; • The requirement for each municipality that maintains a municipal board to prepare and publish a diversity plan to ensure members of the board are representative of the diversity of the population of the municipality; • Not releasing the names of officials and witnesses in SIU investigations; • Ensuring information made available to the public about an SIU investigation helps them understand the decision made by the SIU director; and • Ensuring the SIU continues to publish investigative reports on its website.

New Measures for Police Oversight

Inspector General of Policing

The Community Safety and Policing Act, 2019, will establish an Inspector General (IG) of Policing who will be required to monitor and conduct inspections related to compliance with the Act and regulations. The IG will work with policing entities to ensure consistent application of policing across the province by measuring compliance with prescribed standards.

Key functions of the IG include: • Consulting with, advising, monitoring and conducting inspections of police service boards, Ontario Provincial Police (OPP) detachment boards, First Nation OPP boards, OPP Advisory Council, chiefs of police, special constable employers, police services and other policing providers regarding compliance with the Act and regulations. • Receiving and investigating, if warranted, public complaints about members of police service boards, OPP detachment boards, First Nation OPP boards and the OPP Advisory Council regarding misconduct and policing complaints regarding the provision of adequate and effective policing, failure to comply with the Act and regulations, and policies and procedures. • Reporting inspection findings, issuing directions to remedy or prevent non- compliance with the Act and imposing measures if the direction is not complied with, or, reprimanding, suspending or removing a board member if board member misconduct is identified. • Conducting analysis regarding compliance with the Act and regulations. • Reporting on the activities of the IG annually, including inspections conducted, complaints dealt with, directions issued and measures imposed; and compliance with the Act and regulations. …/3 Head of Council Page 3

The Act also gives the IG and its inspectors the right to access closed police service board meetings.

Law Enforcement Complaints Agency

The Community Safety and Policing Act, 2019 will continue the office of the Independent Police Review Director as the Law Enforcement Complaints Agency (LECA), headed by the Complaints Director.

The LECA will receive and screen complaints from the public about the conduct of police officers. In addition, the LECA will have the authority to initiate an investigation in the absence of a public complaint if, in the Complaints Director’s opinion, it is in the public interest to do so.

The Complaints Director may also undertake reviews of issues of a systemic nature that have been the subject of public complaints or investigations, or that may contribute or otherwise be related to misconduct.

The Special Investigations Unit

The Special Investigations Unit Act, 2019, (SIU Act), once in force, will set out a new legal framework for the SIU. The SIU Act will focus and clarify the mandate of the SIU to better ensure more timely, efficient, reasonable and transparent investigations. Key changes contained in the Act will focus the SIU’s investigative resources where they are needed most – on criminal activity.

The Ministry of the Attorney General will continue to consult with law enforcement, community organizations and advocates to ensure their input is incorporated into the development of regulations under the SIU Act.

Police Training

Training is developed and delivered in a manner that reinforces principles of fairness, equity and compliance with the Ontario Human Rights Code and Canadian Charter of Rights and Freedoms.

All Basic Constable Training (BCT) recruits undergo diversity-focused training designed to improve their ability to engage with the public and respond to victims of crime. This training focuses on improving recruits’ understanding of the experiences of, and systemic barriers faced by, diverse communities, including racialized, Indigenous, First Nations and Metis, and Lesbian, Gay, Bisexual, Transgender, Queer and/or Questioning and Two-Spirited (LGBTQ2S) people.

Diversity and anti-racism training includes: • Human rights framework for policing; • Equity and inclusion; • Harassment and discrimination; …/4 Head of Council Page 4

• Defining police professional; • Collection of Identifying Information in Certain Circumstances regulation; • History of profiling in policing and the impact of racial profiling on the community; • Profiling practices and the mindset behind it; • Stereotyping; • Bias free policing – racial profiling vs. criminal profiling; • Hate crimes and bias incidents of a non-criminal nature; and • Practical skills scenario that reinforces academic learning on hate crimes.

Training on Indigenous issues includes: • Indigenous culture; • Residential schools; • Land claims and treaties; • First Nations Policing; • Cultural appropriation; • Cultural practices; and • Practical skills scenario that reinforces academic learning on Indigenous issues.

The Serving with Pride organization attends each intake to deliver a presentation to all recruits entitled “LGBTQ2S 101” which covers a number of issues related to the LGBTQ2S communities including historical events, current and appropriate terminology, gender expression, gender identity and other topics.

In addition to the standalone sessions, the above noted issues are interwoven and reinforced throughout the BCT program. For example, recruits are taught to respond to victims in a trauma-informed manner for all victims of crime acknowledging potentially vulnerable groups.

De-escalation and Mental Health Crisis Response Training

The Ontario Police College’s current de-escalation training emphasizes communication techniques such as establishing rapport, threat management and conflict resolution and mediation.

The training specifically addresses scenarios in which police interact with people in crisis with a goal of resolving conflicts in a manner that protects the safety of the public, the person in crisis and police officers. Officers must also undertake follow-up training every 12 months. Police services are also encouraged to have policies and procedures in place as set out in the “Use of Force” Guideline. This includes procedures for impact weapons, aerosol weapons, conducted energy weapons, firearms and use of force reporting.

Training on the BCT program is reviewed and updated to reflect the most current information after every BCT intake.

…/5

Head of Council Page 5

Once in force, the Community Safety and Policing Act, 2019, will require all police officers, special constables and board members to successfully complete training related to human rights, systemic racism and the rights and cultures of Indigenous Peoples. This training will also be required for the new Inspector General of Policing, its inspectors, the Complaints Director at LECA and LECA investigators. This is part of the government’s commitment to ensure that all interactions are conducted without bias or discrimination, and in a manner that promotes public confidence and keeps communities safe.

Mental Health and Addictions Initiatives and Investments

Dedicated Funding for Mental Health and Addictions Programs

Ontario’s community mental health services include: • assertive community treatment teams, case management, crisis intervention, early psychosis intervention, eating disorders programs, vocational programs, supportive housing and consumer/survivor initiatives, peer supports and other programs; and • initiatives to keep people with serious mental health issues out of the criminal justice system which include, but are not limited to, court support and diversion, crisis intervention and safe beds.

In July 2018, Ontario announced its commitment to invest $3.8 billion over 10 years, with the support of the Government of Canada, to develop and implement a comprehensive and connected mental health and addictions strategy. This includes $174 million for mental health and addictions programs in 2019-20. As part of the $174 million commitment of funds to support mental health and addictions in 2019-20, my ministry partnered with the Ministry of Health to announce $18.3 million in new funding to support those affected by mental health and addictions challenges in the justice sector.

Specifically, in 2019-20, the Ministry of Health provided funding for an integrated set of mobile crisis services that assist in the de-escalation and stabilization of persons in crisis and their connection to community programming and supports to address their physical and mental well-being over the longer term, in order to prevent further crises. Five teams were implemented in 2019-20 with $6.95 million of the $174 million in new, annualized funding to develop and enhance mobile crisis services. Mobile crisis services partner police with community mental health organizations to respond to persons in mental health and addictions (MHA) crises and determine if the crisis: • can be de-escalated and resolved at the scene; • warrants further psychiatric attention at hospital emergency rooms; or • requires short-term community stabilization and reintegration.

Part of the $18.3 million in new funding also includes $2.5 million for various programs run by the ministry, one of which includes de-escalation training.

…/6 Head of Council Page 6

Ministry of the Solicitor General Grant Programs

Apart from the dedicated funding for mental health and addictions programs highlighted above, the ministry also offers a number of grant programs that are primarily available to police services, working in collaboration with municipal and community partners, to support local Community Safety and Well-Being (CSWB) initiatives, including mental health-related programs. For example, under the 2019-20 to 2021-22 Community Safety and Policing Grant local and provincial priorities funding streams, the ministry is providing funding to 27 police services/boards for projects involving an integrated response between police and a mental health worker to respond to situations of crisis (e.g., Mobile Crisis Response Teams).

Community Safety and Well-Being Planning

The ministry developed the Community Safety and Well-Being Planning Framework: A Shared Commitment in Ontario booklet, which includes the CSWB Planning Framework and a toolkit of practical guidance documents to assist municipalities, First Nations and their community partners as they engage in the CSWB planning process. The Framework encourages communities to work with various partners across sectors to proactively identify and address local priority risks in the community before they escalate and result in situations of crisis (e.g., crime, victimization or suicide). This involves reducing the number of incidents that require enforcement by shifting to more proactive, preventative programs and strategies that improve the social determinants of health (e.g., education, housing, mental health).

In support of this work, effective January 1, 2019, the government mandated municipalities lead the development of CSWB plans which identify and address local priority risks to safety and well-being, working in partnership with police services/boards and various other sectors, including health/mental health, education, community/social services and children/youth services.

Complementary to the Framework, a Situation Table is one type of multi-sectoral risk intervention model that is being implemented across our province.

The ministry also offers the Risk-driven Tracking Database (RTD), which allows for the collection of risk-based data and helps to inform the CSWB planning process, free of charge to communities across Ontario that are engaged in multi-sectoral risk intervention models, such as Situation Tables. As of June 2020, 60 sites have been on- boarded to the RTD and any communities who are interested in being on-boarded to the RTD is encouraged to contact the ministry.

…/7

Head of Council Page 7

Police-Hospital Transition Protocol

Additionally, to improve front-line response to persons experiencing a mental health or addictions-related crisis, my ministry partnered with the Ministry of Health to support the Provincial Human Services and Justice Coordinating Committee and CMHA of Ontario to develop a framework for local police emergency room transition protocols for persons apprehended under the Mental Health Act.

On June 3, 2019, the Ministry of the Solicitor General and the Ministry of Health jointly endorsed the release of Improving Police-Hospital Transitions: A Framework for Ontario, as well as the supporting toolkit, Tools for Developing Police-Hospital Transition Protocols in Ontario. The purpose of the framework and toolkit is to assist police services and hospitals with developing joint emergency department transition protocols, which are responsive to unique local needs, in order to ensure the seamless transfer of care for persons in a mental health or addictions crisis brought to a hospital by police officers.

I hope you find this information useful and I appreciate your municipality’s support during this time of uncertainty.

Sincerely,

Sylvia Jones Solicitor General Minister Responsible for Anti-Racism

c: Chief Administrative Officers

Municipal Clerks

Jessica Kennedy

Subject: FW: Automatic Aid Agreement

From: Jim Sawkins Sent: Monday, October 5, 2020 3:25 PM Subject: FW: Automatic Aid Agreement

I apologize for the second email, I forgot to include the annual response amounts:

2021‐ 3604.00 2022‐ 3784.00 2023‐ 3973.00 2024 – 4172.00 2025 – 4381.00

Warmest regards, Jim Jim Sawkins, CD, ECFO, CFEI Director of Fire & Emergency Services/Fire Chief Town of Erin From: Jim Sawkins Sent: Monday, October 5, 2020 3:23 PM Subject: Automatic Aid Agreement

Good afternoon Sarah,

I’m not sure if you are my point of contact for this, if not, please direct me to the member of your staff that I should be talking to. Our agreement comes due at the end of 2020 and I’ve taken the liberty to calculate the next 5 years based on the historical increase of 5 % per year. I would ask that you consider an additional annual stipend of $5,000.00 for our additional training needs. This would be a set amount unlike the response fees and would not increase each year. Please advise as to your acceptance of these terms so that I may proceed with the drafting of a formal agreement and start the by‐law process.

Warmest Regards, Jim Jim Sawkins, CD, ECFO, CFEI Director of Fire & Emergency Services/Fire Chief Town of Erin

Stay informed with the Town’s precautionary actions to reduce the spread of COVID‐19: https://www.erin.ca/newsroom/news‐ releases/COVID‐19.

Confidentiality: This email message (including attachments, if any) is confidential and it is intended only for the addressee. Any unauthorized use or disclosure of any part of this email or email addresses is strictly prohibited. Disclosure of this email to anyone other than the intended addressee

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