Township of East Garafraxa Special Electronic Council Meeting Agenda Tuesday, February 9, 2021 at 2:00 P.M. 1. Opening of Meeting 2. Added Items (late Submissions – if any) 3. Approval of Agenda 4. Disclosure of Pecuniary Interest and General Nature Thereof 5. Approval of Minutes 5.1. Special Electronic Council Meeting Minutes for January 26, 2021 5.2. Business arising from Minutes 6. Public Question Period 2:10 p.m. *Questions to be sent by email to Jessica Kennedy, Deputy Clerk [email protected] no later than Monday, February 8, 2021 at noon. 7. Delegation(s)/Presentation(s) 7.1. 4:00 p.m. Closed Meeting - Pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Township Solicitor, Jeff Wilker, Partner, Thomson Rogers Lawyers, Township Engineer, Gord Feniak, Executive Vice President, Public Sector, R.J. Burnside& Associates Limited 8. Public Meeting(s) – Nothing at this time. 9. Unfinished Business 9.1. COVID-19 (Coronavirus) Update 9.1.1. Conference Call/Zoom Meeting Updates 9.1.2. Health and Safety Policies 9.1.3. Funding 9.1.4. Outdoor Ice Rinks 9.1.5. Other 9.2. Strategic Plan 9.2.1. Draft Plan (to follow) Special Council Meeting Agenda February 9, 2021 - Page 2 of 4 10. Planning Department 10.1. Development Update(s) 10.2. County of Dufferin 10.2.1. Municipal Comprehensive Review Council Update Presentation 11. Public Works Department 11.1. Director of Public Works Report(s) 11.2. Gravel Hauling Tender 11.2.1. Report to Council 11.3. Wellington County 11.3.1. Notice of Commencement of Road Master Action Plan 12. Treasury and Accounts 12.1. 2021 Draft Budget 12.1.1. Reserve Summary 12.1.2. Roads Capital Report 12.1.3. Assessment Comparative 12.1.4. Development Charges Reserve Account Summary as of December 31, 2020 12.2. Development Charges 12.2.1. Reserve Account Summary as of December 31, 2020 12.3. 2020 Supplementary/ Tax Write Off Summary 12.4. McKee Cemetery 12.4.1. Letter and Financial Report 12.5. Ministry of Municipal Affairs and Housing 12.5.1. Municipal Modernization Program Intake 2 Letter 12.6. RLB LLP Chartered Accountants 12.6.1. 2020 Audit Plan 13. County Council Business 13.1. County Council 13.1.1. February 11, 2021 Council Meeting Agenda 13.2. Integrity Commissioner RFP 13.3. SWIFT Rural Broadband Expansion 13.3.1. Virtual Open House Tuesday, January 26, 2021– Recording 13.4. Economic Development 13.4.1. Agriculture Virtual Roundtable – February 18, 2021 (registration link in attachment) 13.4.2. Meat Processing Feasibility Study – Dufferin County Producer Supply Survey 13.5. Service Delivery Review 13.5.1. Discussion/Follow Up Special Council Meeting Agenda February 9, 2021 - Page 3 of 4 13.6. Climate Change Action Plan 13.6.1. Letter of Support 14. Committees 14.1. Credit Valley Conservation Authority 14.1.1. Letter Regarding Strategic Plan 2020-2022 14.2. Grand Valley & District Medical Dental Board 14.2.1. Update 14.3. Grand Valley & District Community Centre Board 14.3.1. Update 14.4. Grand Valley & District Fire Board 14.4.1. Update 15. General Business and Correspondence 15.1. Association of Municipalities of Ontario (AMO) 15.1.1. Policy Update – Community Safety Policing Grants, Broadband Investments in Northern Ontario 15.2. Township of Lake of Bays 15.2.1. Support to Repeal Schedule 8 of Bill 229 15.2.2. Request for Municipal Infrastructure Funding Opportunities 15.2.3. Ontario Fire College Closure 15.3. Municipal Insurance Rates 15.3.1. Municipality of Grey Highlands – January 22, 2021 15.3.2. Town of Gore Bay – January 25, 2021 15.4. Municipality of West Nipissing 15.4.1. Municipal Drainage Matters – National Railways 15.5. Township of Asphodel-Norwood 15.5.1. Community Safety & Well-Being Plan – Extension Request 15.6. Township of North Glengarry 15.6.1. Reopening of Small Businesses 15.7. Upper Grand District School Board 15.7.1. Annual Community Partnership Meeting 15.8. Ministry of Environment, Conservation and Parks 15.8.1. Conservation Authorities Act Amendments – Bill 229 16. Added Items (Late Submission – if any) 17. New Business 17.1. 2022 Elections 18. Closed Meeting Special Council Meeting Agenda February 9, 2021 - Page 4 of 4 Pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reason(s): 18.1. Personal matters about an identifiable individual, including municipal or local board employees. 18.2. A proposed or pending acquisition or disposition of land by the municipality or local board. 18.3. Labour relations or employee negotiations. 18.4. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 18.5. Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 18.6. Information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them. 18.7. Closed Meeting Minutes 19. By-Law(s) – Nothing at this time. 20. Confirming By-Law 21. Adjournment To Meet again for the Special Electronic Council Meeting on Tuesday, February 23, 2021, at 2:00 p.m., or at the call of the Mayor. East Garafraxa Township Special Electronic Council Minutes January 26, 2021 The Council of the Township of East Garafraxa held a Special Electronic Meeting of Council by video conference at 2:00 p.m. on January 26, 2021. Councillors Tom Nevills, Fran Pinkney, Lenora Banfield and Deputy Mayor John Stirk (Deputy Mayor arrived at 2:55 p.m.) were in attendance with Mayor Guy Gardhouse presiding. Susan Stone, CAO/Clerk-Treasurer, Jessica Kennedy, Deputy Clerk, Dave Menary, Director of Public Works, Sarah Culshaw, Deputy Treasurer (for Budget), and Township Planning Consultant, Elizabeth Howson, MCIP, RPP, Principal of Macaulay Shiomi Howson Ltd. ((MSH) (for Planning Act Decision under Section 10.2)) were also in attendance. 1. Opening of Meeting Meeting called to order. 2. Added Items – Nothing at this time. 3. Approval of Agenda Motion passed to approve agenda as circulated. 4. Disclosure of Pecuniary Interest and General Nature Thereof – Nothing at this time. 5. Approval of Minutes 5.1. Special Electronic Council Meeting Minutes for January 12, 2020 – Motion passed to approve as circulated. 5.2. Special Electronic Council Meeting Minutes for January 14, 2021 (Council Workshop) - Motion passed to approve as circulated. 5.3. Business arising from Minutes – Nothing at this time. 6. Public Question Period 2:10 p.m. – Nothing at this time. 7. Delegation(s)/Presentation(s) – Nothing at this time. 8. Public Meeting(s) 4:00 p.m. – Nothing at this time. DRAFT 9. Unfinished Business The following was received and/or dealt with: 9.1. COVID-19 (Coronavirus) Update 9.1.1. Conference Call/Zoom Meeting Updates 9.1.2. Health and Safety Policies 9.1.3. Funding 9.1.4. Other – nothing at this time. 9.2 Proposed Tow Truck Licensing By-Law Dufferin County 9.2.1 Town of Orangeville Email Correspondence 9.2.2 Town of Orangeville Report Motion passed to approve participation in Stage 1 of the development of uniform Tow Truck Licensing Bylaw, and contribute $1,000 to process. Special Electronic Council Meeting Minutes January 26, 2021 Page 2 of 8 10. Planning Department The following were received and/or dealt with: 10.1. Development Update(s) CAO reported that there are numerous planning enquiries by email and voicemail, and some planning applications pending, in addition to the ongoing planning matters. Updated Development chart to be provided to Council. It was also noted that Ms. Gervais is continuing to provide services with respect to building permits until staff and Planning Consultant have opportunity to be trained on the Building Permit online system. 10.2. Planning Act Decision – 4:00 p.m. 10.2.1. Temporary Use Application File Z12-20; to permit a garden suite for a period of 20 years – 152457 County Road 5, Concession 13, West Part Lot 18, RP 7R1579 Part 1 and 7R4339 Part 1. Owner: 1584412 Ontario Inc., Applicant: Steve Attard 10.2.2. Planning Report - Elizabeth Howson, Macaulay Shiomi Howson Ltd. Ms. Howson in attendance to present Planning Report and Recommendation to approve the existing use as a secondary dwelling unit in an accessory building, pursuant to OPA#8, recently adopted by Council, as the dwelling unit does not meet the criteria of a Temporary Use for a Garden Suite. She noted that the existing dwelling is located within a permanent structure, which is not removeable, and there will be no impacts on the surrounding properties, and requirement for a building permit to be obtained will still apply. This approach results in no differences to the proposed use presented at the Public Meeting, and therefore, re-circulation of the application is not required, and Zoning Bylaw Amendment contains a clause to address this, and is compliant with the provisions of the Planning Act. Motions passed to approve as revised and to pass Zoning Bylaw Amendment 5- 2021. 10.3. Town of Orangeville 10.3.1. Notice of Official Plan and Zoning By-Law Amendment and Site Plan Approval OPZ- 2020-03 and SPA-2020-10; 780 Broadway 10.3.2. Notice of Hearing – Minor Variance A-01/21; to permit an increased lot coverage and reduced minimum front yard setback – 18 Young Court Design of the subdivisionDRAFT discussed with Ms. Howson, with respect to open ditches and no intersections or through traffic. 10.4. Town of Erin 10.4.1.