Agenda Board of Governors

AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Friday, June 20, 2014 Meeting: 3:00 PM Cheam Meeting Room, Harrison Hot Springs Resort, Harrison Hot Springs, BC

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. 1. WELCOME from the CHAIR (3:00) . 2. PRESENTATIONS (3:05 - 3:50) . 2.1. Village of Harrison Hot Springs - Mayor Leo Facio (15 mins) . 2.2. School District 78, Fraser-Cascade - Dr. Karen Nelson, District Superintendent (15 mins) . 2.3. UFV Hope Centre - Michelle Vandepol, Hope Centre Coordinator (15 mins) . 3. CALL TO ORDER (3:50 - 3:55) . 3.1. Adoption of Agenda, 2014 06 20 . 3.2. Declaration of potential conflict of interest . 4. ADOPTION OF CONSENT ITEMS (3:55 - 4:00) . 5 - 8 4.1. Board Public Session Minutes, 2014 04 03 . 5. SENATE APPROVAL ITEMS - Eric Davis (4:00 - 4:05) . 9 - 12 5.1. Approval of the discontinuation of:  Biology major, Pre-Veterinary concentration  Biology major, Biology of Organisms concentration . 6. GOVERNANCE COMMITTEE - Barry Delaney (4:05 - 4:10) . 13 - 15 6.1. Approval of revisions to Board Bylaw BGB 110.14 - Board Meeting Management and Board Processes Management . 6.2. Email Voting - Best Practices Discussion . 7. REPORTS (4:10 - 4:45) . 17 - 39 7.1. President's Report - Mark Evered (15 mins) . 7.2. University Secretary/Registrar - Al Wiseman (5 mins)

Page 1 of 105 UFV Board meeting Agenda, Public Session June 20, 2014 Page  Report on Canadian University Boards Association (CUBA) Conference . 41 - 42 7.3. University Advancement and Alumni Engagement - Hilary Beard (5 mins) . 43 - 45 7.4. UFV Faculty & Staff Association - Vicki Grieve (5 mins) . 7.5. UFV Student Union Society - Ryan Petersen (5 mins) . 8. BOARD MEMBER ATTENDANCE AT COMMUNITY EVENTS (4:45 - 4:55) (Board members to report on recent community events where they have represented UFV) . 9. INFORMATION ITEMS (4:55 - 5:00) . 9.1 Brought Forward from 2014 04 03 I/C Session - Barry Delaney . 47 - 49 9.1.1 2014-15 Budget Recommendation and Financial Plan, Approved Executive Summary attached. Complete Budget Plan available at: http://www.ufv.ca/budgets/ufv-20142015-budget-planning/ . 9.2 Senate Information Items - 2014 04 11 Meeting - Eric Davis . 51 - 57 9.2.1 Approved Senate Minutes, 2014 03 14 . 59 - 61 9.2.2 Graduands approved by Senate, 2014 04 11 . 63 - 64 9.2.3 Award of Credential Posthumously . 65 - 66 9.2.4 Research Centres Report 2012-13 Link to Full Report: http://www.ufv.ca/research/centres-and- institutes/ . 67 - 69 9.2.5 Undergraduate Continuance (92) Policy Revisions . 9.3 Senate Information Items 2014 05 09 Meeting - E. Davis . 71 - 76 9.3.1 Approved Senate Minutes, 2014 04 11 . 77 - 80 9.3.2 Graduands, 2014 05 09 . 81 - 91 9.3.3 Undergraduate Education Committee Annual Report . 9.4 Policy Updates - Al Wiseman . 93 - 95 9.4.1 Admin Policies Repealed:  Registration - Student Responsibility (78) policy  Exchange of Student Groups with Other Institutions (67) policy

. 10. MINISTRY CORRESPONDENCE and INFORMATION ITEMS . 97 10.1. Congratulatory Note from Deputy Minister Carroll re Agriculture Centre of Excellence, dated March 25, 2014 . 99 10.2. Correspondence from Amrik Virk re Ministerial approval to UFV for a BA,

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French Major degree program, dated April 28, 2014 . 101 - 10.3. 2014-15 Signed Government Letter of Expectations 105 . 11. RECOGNITION OF OUTGOING BOARD MEMBERS (5:00 - 5:10) . 11.1.  Nathan Abrahams  Angela Bennett  Theresa Coates  Brian Minter . 12. ADJOURNMENT (5:10)

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Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, April 3, 2014 Rivers Dining Room, TTC – Canada Education Park Campus 5579 Tyson Road, Chilliwack, BC

PRESENT: Board Members: Mr. Randy Bartsch Ms. Angela Bennett Dr. Chris Bertram Mr. Barry Delaney (Chair) Dr. Mark Evered Ms. Whitney Fordham Ms. Gwen O’Mahony Mr. John Pankratz Mr. Sean Parkinson Ms. Terry-Lynn Stone

Regrets: Mr. Nathan Abrahams Ms. Theresa Coates Mr. George Hemeon Ms. Stacey Irwin Dr. Brian Minter

Management: Ms. Leslie Courchesne, Director, Marketing & Communications Dr. Eric Davis, Provost & Vice-President, Academic Dr. Vlada Dvoracek, AVP, Institutional Research and Integrated Planning Ms. Jody Gordon, Vice-President, Students Ms. Diane Griffiths, Associate Vice-President, Human Resources Ms. Jackie Hogan, Chief Financial Officer Dr. Rosetta Khalideen, Dean, Faculty of Professional Studies Mr. Harv McCullough, Vice-President, External

Secretariat: Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Mr. Al Wiseman, University Secretary & Registrar

Guests: Mr. Justin P. Goodrich, Chair, UFV Alumni Association Ms. Vickie Grieve, President, UFV Faculty & Staff Association

1. WELCOME from the CHAIR Mr. Delaney welcomed everyone and called the meeting to order at 5:35 p.m. Guests were introduced.

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UFV Board Meeting, Public Session 2014 04 03 Page 2 of 4

2. PRESENTATIONS 2.1. National Survey of Student Engagement (NSSE) Results Dr. Dvoracek reviewed the results of the recent National Survey of Student Engagement (NSSE). Institutions use their data to identify aspects of the undergraduate experience inside and outside the classroom that can be improved through changes in policies and practices. Dr. Dvoracek reviewed UFV’s responses in the categories of academic challenge, learning with peers, experience with faculty, and campus environment, noting that UFV scored well in many areas, including teaching practices and quality of instruction, but lower in quantitative reasoning and supportive environment. This is a serious trend faced by many Canadian institutions.

3. CALL TO ORDER 3.1. Adoption of Agenda, 2014 04 03

RESOLVED 019/14 THAT the Agenda for the 2014 04 03 meeting of the UFV Board Public Session be adopted, as presented. Moved by T.L. Stone, seconded by R. Bartsch. CARRIED

1.1. Declaration of Potential Conflict of Interest No conflicts were declared by Board members.

2. ADOPTION OF CONSENT ITEMS 2.1. Board Public Session Minutes, 2014 03 06

RESOLVED 020/14 The following consent item was approved as presented: • Board Public Session Minutes, 2014 03 06 Moved by C. Bertram, seconded by A. Bennett. CARRIED

3. REPORTS 3.1. President’s Report In addition to his written report included in packages, Dr. Evered commented on the following items: • UFV’s 40th Anniversary Celebrations, including the official opening of the Agriculture Centre of Excellence, and the Chris Hadfield event. • Chilliwack’s Draft Community Plan, 2014 – 2040. • Upcoming dinner and tour of CEP to be hosted by UFV for Abbotsford and Chilliwack Chambers of Commerce. • Funding News: • AVED Ministry ESL funding, additional one-time $345,888. • AVED one-time funding of $75,000 to pilot innovative training and initiatives to increase the success of people with disabilities in trades/technical programs. • AVED one-time funding of $12,000 for emergency assistance funding for Aboriginal students. • ITA funding shifted from one-time funding for funding shortfalls to its Learner Demand fund, and increased slightly (3.5 mil to 3.75 mil) for high demand trades, priority sectors and regions experiencing labour market demands. • Celebration ceremony for graduates of the Residential Building Maintenance and Stó:lō Studies programs. Thanks to Peter Geller, Shirley Hardman, Eric Davis and their teams. • Immigrant Employment Council of BC’s 2014 Summit, “Mind the Gap: Winning Global Talent”, attended by Dr. Evered. • Meeting with Surjit Atwal, former UFV student, now serving as community liaison for MLA Darryl Plecas, regarding issues and opportunities for students with disabilities.

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UFV Board Meeting, Public Session 2014 04 03 Page 3 of 4 • The agreement between UFV and Concorde Sino-Canada Schools in China to bring Chinese students into our Aviation BBA program has now been signed with Pacific Coastal Aviation also. Currently working with Jay Teichroeb, VP, Aerospace Industries Association of Canada. • Recent and upcoming visits by Mr. Kang, a Chinese investor interested in investing in the U-District project, and Ms. Ding, President Shen and others from Xi’an Fanyi University. • Signing of MOU with Okanagan College for the delivery of agriculture-related and other programing and meeting with UFV Okanagan President, Jim Hamilton, and Deputy Vice-Chancellor and Principal, UBC Okanagan, Deborah Buszard, to speak of other collaborations. • Attendance at Chilliwack’s Elder College “Tapestry of Thought” series, the Cascades Athletic Awards evening, the 2014 Visual Arts Diploma Grads’ show, and the Alumni Evening of Theatre production of “Romeo and Juliet”. • Honorary Doctorates, Bif Naked and Penny Park, spoke as part of the President’s Leadership Lecture Series. • Celebration of Life for Dr. Jack Harris, former UFV Honorary Doctorate, attended by Dr. Evered. • Thanks and best wishes were extended by Dr. Evered to recently retired Cheryl Isaac, Director of Continuing Studies. • The many contributions of outgoing Dean of Professional Studies, Rosetta Khalideen, were acknowledged by Dr. Evered and Dr. Davis, who spoke of Dr. Khalideen’s hard work and dedication to UFV and the Faculty of Professional Studies.

3.2. Vice-President, Students Ms. Gordon was pleased to report on the recent Career Fair, which was extremely well received by exhibitors. She also reported on the challenges faced by the Disability Resources Centre in managing the growing number of students who require services.

3.3. UFV Alumni Association Mr. Goodrich provided a report, highlighting the Association’s new governance model, plans to create a new three year strategic plan, and a review of the current MOU. The Association is currently working to determine how they can best contribute to the institution. Mr. Goodrich distributed order forms for this year’s Alumni Wine, noting that the new label was unveiled recently at the Alumni Association’s Theatre Night.

3.4. UFV Faculty & Staff Association Ms. Grieve reported that currently FSA executive members are involved in two Letter of Agreement committees: one on rank and tenure procedures and the other on faculty workload issues. Ms. Grieve also reported that the FSA has found the ESL funding issues particularly confusing and distributed sample postcards prepared by the Federation of Post-Secondary Educators of BC, addressed to Minister Virk, requesting that ESL funding be maintained. In closing, Ms. Grieve invited Board members to attend the post AGM social set for May 1st.

3.5. UFV Student Union Society There was no report.

4. INFORMATION ITEMS 4.1. Brought forward from 2014 03 06 In Camera Session 4.1.1. Financial Report for the period ending January 31, 2014, Received for Information 4.1.2. 2014-15 Tuition Fee Recommendation, Approved 4.1.3. Disposition of Land: Road lot, Keith Wilson and Tyson Road, Approved 4.1.4. 2014-15 Board Meeting Schedule, Approved The above items were included in packages for information.

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UFV Board Meeting, Public Session 2014 04 03 Page 4 of 4

4.2. Brought Forward from 2014 03 14 Senate Meeting 4.2.1. Approved Senate Minutes, 2014 02 14 4.2.2. Graduands Approved at Senate, 2014 03 14 4.2.3. Program Changes approved at Senate 4.2.4. Name change: from Early Childhood Education/Child and Youth Care to Child Youth and Family Studies The above items were included in packages for information.

5. ADJOURNMENT and NEXT MEETING

Business complete, the meeting adjourned at 7:00 p.m. on a motion by T.L. Stone, seconded by R. Bartsch.

______Chair, UFV Board of Governors UFV President

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Chair: Mark Evered MEMORANDUM 604.854.4505 Assistant: Monique Castonguay Phone: 604.854.4506

To: Barry Delaney, Chair, Board of Governors From: Mark Evered, Chair, Senate Date: May 21, 2014 Re: Discontinuation of Biology major concentrations

At its meeting on May 9, 2014, Senate approved the discontinuation of two Biology major concentrations and recommends these for Board approval.

MOTION: THAT the Board of Governors approve the discontinuation of the • Biology major, Pre-Veterinary concentration • Biology major, Biology of Organisms concentrations

RATIONALE: A Biology department review found that too many Biology major concentrations were being offered, making it challenging for students to take enough upper-level courses specific to the many concentrations to graduate in a timely fashion. The Biology department addressed this by making major changes to the concentrations, and combining the Pre-Medicine and Pre-Veterinary concentration, discontinuing the Pre-Veterinary concentration; and combining the Ecology and Biology of Organisms concentrations, discontinuing the Biology of Organisms concentration.

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APPC MEMORANDUM APPC Chair: Eric Davis Phone: 4630

APPC Assistant: Janice Nagtegaal Phone: 4084

TO: Dr. Mark Evered, Senate Chair

FROM: Dr. Eric Davis, Academic Planning and Priorities Committee Chair

DATE: April 30, 2014

RE: Biology Major Concentrations

At its April 16, 2014 meeting, the Academic Planning and Priorities Committee voted to approve the changes to the Biology major Pre-Medicine/Pre-Veterinary concentration (formerly Pre-Medicine concentration) and Ecology and Biology of Organisms concentration (formerly Ecology concentration). The proposal was approved at the Undergraduate Education Committee on March 28, 2014, and approved at the Academic Planning and Priorities Committee on April 16, 2014 with no changes. The proposal was also reviewed at the Senate Budget Committee on March 27, 2014 and confirmed there are no budgetary implications. The Academic Planning and Priorities Committee recommends this be approved by Senate. Please see attached documents for the full proposal. MOTION: THAT Senate approve the changes to the Biology major Pre-Medicine/Pre-Veterinary concentration (formerly Pre-Medicine concentration) program requirements as recommended by the Academic Planning and Priorities Committee, effective January 2015. MOTION: THAT Senate approve the changes to the Biology major Ecology and Biology of Organisms concentration (formerly Ecology concentration) program requirements as recommended by the Academic Planning and Priorities Committee, effective January 2015. MOTION: THAT Senate approve the discontinuation of the Biology major Pre-Veterinary concentration as recommended by the Academic Planning and Priorities Committee, effective January 2015. MOTION: THAT Senate approve the discontinuation of the Biology major Biology of Organisms concentration as recommended by the Academic Planning and Priorities Committee, effective January 2015. RATIONALE: A Biology department review found that too many Biology major concentrations were being offered. This made it challenging for students to take enough upper-level courses specific to the many concentrations to graduate in a timely fashion. The Biology department plans to address this issue by making major changes to the concentrations. First, the Pre-Medicine concentration will be changed to accommodate the combining of the Pre-Medicine and Pre-Veterinary concentrations. The Pre-Veterinary concentration will be discontinued. The requirement for agriculture courses has been removed, as these are no longer required for entrance into the Western College of Veterinary Medicine. Second, The Ecology concentration will be changed to accommodate the combining of the Ecology and Biology of Organisms concentrations. The Biology of Organisms concentration will be discontinued.

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Biology ufv.ca/biology

Biology major concentrations

Students who wish to specialize in a sub-discipline of biology or prepare for professional studies as part of their Biology major may choose to complete a concentration in Pre-Medicine, Pre-Veterinary, Ecology, Biology of Organisms, or Cellular, Molecular, and Genetics.

Students may declare their intention to complete a concentration any time after first year.

The Biology major may be combined as a concentration with a minor in another discipline (e.g., Cellular, Molecular, and Genetics concentration with a Chemistry minor) or students may wish to complete a double concentration (e.g., Pre-Medicine with Cellular, Molecular, and Genetics).

Students are strongly advised to consult a science advisor for information on course sequencing prior to starting a concentration.

Note: A special topics course or any other appropriate course can be designated for credit under a particular concentration.

Pre-Mmedicine or/ Pre-Veterinary concentration

The pre-medicine/ or pre-veterinary concentration does not guarantee admission into a medical or veterinary school program. The concentrationIt requires more course work than thesemost medical school professionalis usually required for Canadian medical or veterinary programs require. However, the Biology Department advises that the courses in this concentration will better prepare students for both writing the Medical College Admissions Test (MCAT) and pursuing a career in medicinealicine or veterinary schoolmedicine. Students interested in this concentration should consult with a science advisor for program planning.

The pre-medicine/ or pre-veterinary concentration requires completion of the following courses as part of a Biology major or Biology Honours program:

• CHEM 214 • BIO 320 CHEM 214 • STAT 106 or MATH 270/STAT 270 (see Note) • Any two courses of ENGL 105 or above • Any one Microbiology courseBIO 203, 320, 325 • PHYS 105, or PHYS 111 and 112 • PSYC 101 • And any fourthree of: BIO 280, 280, 305, 306, 312, 315, 330, 350, 380, 383, 385, 401415; KPE 215, 270, 370; or PSYC 102

Note: The Biology major accepts STAT 104 as a statistics requirement, but the pPre-medicine/ or pre-veterinary concentration requires STAT 106 or MATH 270/STAT 270.

Pre-Veterinary concentration

The pre-veterinary concentration does not guarantee admission into a veterinary school program. The Biology department advises that the courses in this concentration will better prepare students for pursuing a career in veterinary medicine. Students interested in this concentration should consult with a science advisor for program planning.

This concentration requires completion of the following courses as part of a Biology major or Biology Honours program:

• BIO 203, 312, 320 • CHEM 350

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• STAT 106 or MATH 270/STAT 270 (see Note) • Two lower-level Physics courses (PHYS 101 and PHYS 105, or PHYS 111 and PHYS 112) • Any two of AGRI 237, AGRI 238, AGRI 239, AGRI 254, AGRI 256, or AGRI 331 • Any two of BIO 305, BIO 306, or BIO 325 • Any two of BIO 280, KPE 170, KPE 270, or KPE 370

Note: The Biology major accepts STAT 104 as a statistics requirement, but the Pre-veterinary concentration requires STAT 106 or MATH 270/STAT 270.

Cellular, Molecular, and Genetics concentration

In addition to the courses required for a Biology major or Biology Honours, this concentration requires completion of the following:

• BIO 320, 401

Plus four courses (14-16 credits) from:

• BIO 308, 312, 325, 326, 350, 402, 403, 406, 407, 414, 415, 416, 425 • BIO 408, 409, 499 (appropriate topic) • BIO special topics course designated for credit under the Cellular, Molecular, and Genetics concentration • CHEM 350

Ecology and Biology of Organisms concentration

In addition to the courses required for a Biology major or Biology Honours, this concentration requires completion of the following:

• BIO 310, 312, 416

Plus four courses (14-16 credits) from:

• BIO 301, 305, 306, 307, 308, 315, 326, 330, 335, 340, 360, 380, 385, 390, 410, 417, 419, 430, 477330, 340, 390, 410, 430 • BIO 408, 409, 499 (appropriate topic) • BIO special topics course designated for credit under the Ecology or Biology of Organisms concentration • BIO 417/GEOG 417

Biology of Organisms concentration Formatted: credentialsubheading1, Space In addition to the courses required for a Biology major or Biology Honours , this concentration requires completion Before: 18 pt of the following:

• BIO 312, 416

Plus four courses (14-16 credits) from:

• BIO 301, 303, 304, 305, 306, 307, 360, 385, 470 • BIO 408, 409, 499 (appropriate topic) • BIO special topics course designated for credit under the Biology of Organisms concentration

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BYLAW NUMBER BGB-110.14 APPROVAL DATE 09-09-2010

LAST AMENDMENT

LAST REVIEWED 09-06-2012 NEXT REVIEW DATE 09-2017

BOARD MEETING MANAGEMENT AND BOARD PROCESSES MANAGEMENT

PRIMARY CONTACT Board of Governors RELATED POLICY

PURPOSE/PHILOSOPHY

The Board values the fair and effective organization of its work and will ensure that accurate and accessible records are kept, the voices of all members are heard and recorded, and the Board’s public access and disclosure goals are met.

BYLAW

The Board recognizes and respects its power:

. To make rules for the meetings of the Board and its transactions.

. To make rules consistent with the powers conferred on the Board by the University Act.

. To do and perform all other matters and things that may be necessary or advisable for carrying out and advancing the purposes of the university and the performance of any duty by the Board or its officers prescribed by the University Act.

The Board recognizes that, at the request of the Minister, the university must provide the Minister with reports and any other information that the Minister considers necessary to carry out the Minister’s responsibilities in relation to universities.

Therefore, the Board will organize its meetings and related procedures in the following ways:

1. Board Meetings

1.1 Meeting Notice

At least forty-eight hours notice shall be given for any meeting of the Board of Governors, unless waived by a majority of the Board of Governors members.

1.2 Regular Meetings

Regular meetings of the UFV Board of Governors shall be held as often as necessary to transact the business of the Board of Governors, and in any event at least once every three months.

1.3 Special Meetings

Special meetings of the Board of Governors may be called to deal with specific issues. Only that business for which the special meeting has been called may be dealt with at the special meetings, unless otherwise determined by unanimous consent of those Board of Governors members attending. When necessary, special meetings may be held by teleconference or by an electronic vote through email.

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1.4 Open and In-Camera Sessions

All regular Board of Governors’ meetings shall be open to the public, provided the Board of Governors may schedule in-camera meetings to deal with matters of a confidential nature.

1.5 Agenda

In consultation with the President, the Board Chair will set the agenda for each meeting. The agenda package will be delivered to Board members five days prior to the Board meeting.

1.6 Voting and Quorum

Fifty-one percent of the members of the Board of Governors constitutes a quorum for the transaction of the business of the Board of Governors. Once quorum is declared it continues.

At all meetings of the Board of Governors, all questions shall be decided by a majority of the votes of the members present and voting, except in the case of a special resolution, which shall be decided by two-thirds of the members present and voting. The Chair has the same right to vote as the other members of the Board of Governors, and in the case of a tie vote, the motion is defeated, and the Chair must so declare.

Any two members of the Board of Governors may require a secret ballot on any vote.

1.7 Adjournment of Meetings

Upon completion of business, the Board of Governors’ meetings will be adjourned upon a motion by the Chair.

2. Circulation and Approval of Minutes

Copies of the draft minutes of each public and in-camera session of Board of Governors’ meetings will be distributed to members of the Board of Governors for approval at the following meeting.

Upon request, approved minutes will be made available to the UFV auditors or government authorities.

Approved minutes from public session meetings will be posted to the UFV Board of Governors’ website and may be sent to others at the discretion of the Board of Governors.

3. Signing of the Minutes

Approved minutes will be signed by the Board Chair and President and kept on file in the Board Office.

4. Record Keeping

The Board of Governors shall see that all necessary books and records of the Board required by the Board Bylaws or by any applicable statute or law are regularly and properly kept. Such books and records shall be kept in the custody of the Board Secretary or designate.

5. Actions of the Board

Unless required to be exercised by the Bylaw, the action of the Board of Governors upon any matter coming before it shall be evidenced by resolution and the entry thereof in the Minutes of the

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Board of Governors shall be prima facie evidence of the action taken.

6. Parliamentary Authority

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Board of Governors in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or with any special rules of order the Board of Governors may adopt.

7. Amendment of the Bylaws

Recommended additions or amendments to this and other Bylaws will come to the regular Board meetings from the Governance Committee with recommendations forwarded to the Board for approval.

Reference: University Act, S. 26, 27(2)(a)(x)(y), 49(1)

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PRESIDENT’S REPORT TO THE BOARD OF GOVERNORS

June 2014

President’s Report

Reports received from academic and service units are included below. An update of the President’s activities for the month of April and May will be presented at the meeting.

College of Arts (Jacqueline Nolte, Dean)

Arts Advice Centre:

RBC Arts Peer Mentoring Program

The RBC Arts Peer Mentoring program continues through the 2014-15 academic year, thanks to another generous donation of $20,000 from the RBC Foundation (for a total donation of $40,000 since 2012).

This program pairs senior students with newcomers for support, guidance and friendship during the critical transition phase into university. Mentors meet with their mentees on a weekly basis to help them with academic skills such as time management, studying, and note-taking, and to inform them of campus services such as academic advising, counselling, the Writing and Math Centres, and Student Life opportunities. With the continued support from the RBC Foundation and positive response from the students (both the mentees and the mentors), this program that began as a pilot project in 2012 has been able to grow and flourish.

The successful results of the peer support this program provides demonstrate the value of such a program. Success indicators for the mentees include: - Reduced isolation - Greater confidence in and skill related to studying - Greater ability to problem solve and seek support when needed - Improved o Grade point averages o Time management and project planning skills o Volunteerism and involvement with UFV

“This semester has been tough, but having my peer mentor helping me through it was wonderful. The transition from high school to university is always a little bumpy,” said Holly W. “I am so

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President’s Report to Board of Governors June 2014

thankful to the RBC Arts Peer Mentor program and for the generous donations of the RBC Foundation.”

Francesca M. says, “Thank you for your continued support of the Peer Mentor program at UFV. Personally, over the last semester I have reached, and exceeded personal goals that I created with my peer mentor. I now feel comfortable in my personal organizational capabilities, and academic ability at the university level. In the future, I hope to become one of the first mentees to cross over and become a peer mentor which will hopefully aid in enriching the program. Thank you again for supporting a program that has helped me personally to gain in areas that I didn’t even realize needed improvement, along with giving me complete confidence in my future at UFV.”

Mentors benefit too – they engage in a para-professional role in which they gain the opportunity to increase organizational and leadership skills and connect with UFV: “I think that these opportunities make us feel more a part of the university … It gives us pride to be working for the school and to learn skills that not only help us as mentors but will continue to help us in the future. I think being a mentor has been a huge benefit for my academic success. This past semester is the best semester I have ever had. Despite a really high work load, I was still able to break the 4.0 GPA for a semester for the first time and I think that is because being a mentor makes me take my own studies more seriously because I want to be a leader who is a good example to mentees. I think that it is a real selling feature of the program for mentors. It takes students who are already doing well at school and helps them do better while they help first years start off in a good direction. Everyone wins.” (Cade)

Elaine Newman, Director of the Arts Advice Centre, and Joanna Hawkins, Arts Educational Advisor, will hire a total of ten mentors for the 2014-15 academic year to work with students in Arts programs. They will facilitate a full day of training with the mentors in August and continue meeting with them for weekly training sessions throughout the 2014-15 semesters. As in previous semesters, the peer mentors will be involved in promoting and recruiting students to participate in the program, assisting the Arts Advice Centre in facilitating information sessions for new admits to the Bachelor of Arts (BA), BA Global Development Studies, BA Criminal Justice, and Associate of Arts degrees. They will also be contacting all new admits to the programs and inviting them to participate in the Peer Mentor program in their first semester.

The continued support of the RBC Arts Peer Mentor program is greatly appreciated by the College of Arts and the Arts Advice Centre.

Visual Arts:

International Teaching Exchange in Chengdu, China

UFV's Associate Professor, Shelley Stefan, embarked on an international teaching exchange with the Sichuan Normal University in Chengdu, China. Stefan delivered a painting class to 25 Chinese students from the SNU Fine Arts College. Her course was entitled Smart Art:

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President’s Report to Board of Governors June 2014

Lessons in Contemporary Painting and it was one half of a two-part series, making up an exciting exchange, the first of its kind between the Fine Arts College of Sichuan Normal University and the Visual Arts department of the University of the Fraser Valley.

Associate Professor, Tang Jianhui, led a two-week Chinese painting intensive course June 2-13 as part of this exchange program between UFV and SNU. This once-in-a-lifetime opportunity to learn a form of painting filled with rich tradition and technique was offered Monday, Wednesday and Friday from 9:00 a.m. to 1:00 p.m., on the Abbotsford campus.

Some Assembly Required: UFV’s BFA Grad Show, April 25 – May 16

The Bachelor of Fine Arts Grad Show, Some Assembly Required, held its opening reception April 25 and continued through until May 16, both in Building C and in the gallery in room B136 on the Abbotsford campus.

This year’s BFA grad class was the largest to date with twenty-three talented artists: Angie Born, Chrissy Courtney, Jacqueline Cunard, Alisha Deddens, Kate Feltren, Nieyan Geng, Courtney Harrod, Dustin Haw, Darci Heard, Kristen Kitamura, Ashley Leclair, Mallory Legge, Anita Lewis, Dean Lewthwaite, Vanessa Louwerse, Maryanne McFarlane, Kelsey McHattie-Simpson, Ashleigh Miller, Nastasha Mol, Jason Peters, Jeff Rasmussen, Anna Williams, Will VanDelft, Rachel VanTilborg.

Graduate Nastasha Mol says this is a bittersweet moment. “I am flooded with memories from the past five years. The small class sizes provide more interaction with professors… but more than that I have developed relationships with these teachers who are so invested and passionate.”

Mol’s work has progressed over time and two pieces she presented in the show encapsulate her entire experience at UFV. “One of my pieces, called Learned Compassion, came to fruition when I learned my great grandfather and his brother fled Poland during the Holocaust while his parents and sisters were sent to death camps,” she explains. “I created handmade dolls based on real women whose identities were taken from the Yad Vashem’s Victim Database. These dolls are a tool to help install the significance of learning compassion for your fellow human.”

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Student Research Day:

On April 10 over 30 students presented their research posters in Alumni Hall. Congratulations to all the students who presented their research posters! To read more about the event go to: http://www.ufv.ca/research/students/research-day-poster-presentation/

Criminology and Criminal Justice:

Practicum Related Highlights

Second-year criminology student, Ruben Timmerman, has initiated original research surveying vulnerable populations in the Abbotsford area. Many of the survey participants are homeless or at risk of being homeless. Timmerman developed the research protocol, successfully achieved UFV ethics approval, conducted interviews and will also be part of preparing the final report. His contribution will contribute to the discussion of effective solutions for vulnerable populations in the Valley.

Fourth-year criminology student, Jennifer Talkkari, also researched and compiled effective strategies to disrupt organized crime when completing her practicum with the Combined Forces Special Enforcement Unit. Her work was described as exceptional and her efforts contributed to public safety measures in the region.

Student Engagement Highlights

A number of criminology students are volunteering at the Fraser Valley Institution for Women. As volunteers, the students are tutoring inmates in various academic and social programs in an effort to encourage pro-social engagement, rehabilitation and reintegration. The volunteer program has now expanded to include UFV math and language students as well.

The School of Criminology and Criminal Justice has also worked with students to re-establish the Criminal Justice Student Association (CJSA). To date, CJSA has planned prison tours, a gun range event, and a firefighting demonstration.

College of Arts - Visiting Speaker, David Barsamian:

Internationally-known and highly respected writer, investigative journalist and the Director of Alternative Radio, David Barsamian, paid an early morning visit to UFV, March 27, to deliver a lecture entitled Imperialism: Old Wine, New Bottles during which he compared the American empire and imperialism to the history of Rome. Drawing from history, literature, politics, and popular culture, David provided an engaging critique of recent contemporary events. Talking and fielding questions for almost ninety minutes, David held court in a classroom that was bursting at the seams with around eighty students and faculty happily making an early start to hear a speaker of David's caliber. Informative, humourous, edgy, anarchic but thoroughly engaging, David's lecture offered a different take on the world, an alternative perspective which seemed to be appreciated by his audience. Feedback from the event emphasized its undoubted success—with both faculty and students—and a number of comments suggested David make a return visit to address a much wider audience in a UFV lecture. During his brief visit to UFV, David even found time to be interviewed for the Cascade newspaper; a memorable experience for those students fortunate enough to ask the questions. David’s visit was organized by Dr. Prabhjot Parmar,

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Department of English, with the support of the Dr. Jacqueline Nolte, Dean College of Arts, and the Hari Sharma Foundation.

UFV Associate Professor, Ghizlane Laghzaoui:

Ghizlane Laghzaoui was interviewed on French CBC (Radio Canada) radio and TV regarding her doctoral thesis, in which she looks at hiring practices within the Francophone School Board, which favour Québécois candidates but not BC trained teachers. Radio Canada’s TV crew came to UFV in April to film her in her French 315 class. The segment aired May 29, 2014: http://ici.radio-canada.ca/regions/colombie- britannique/2014/05/29/001-recrutement-csf- diversite.shtml

Faculty of Professional Studies (Rosetta Khalideen, Dean)

Faculty Wide News:

This spring, the Faculty of Professional Studies attended an Indigenization tour in Chilliwack. Organized by the Dean’s Office and members of Professional Studies Academic Leaders Team (PSALT), Professional Studies faculty and staff attended the bus tour led by Stó:lō Cultural Advisor and Historian, Sonny McHalsie. The educational tour introduced the participants to places and spaces that are significant to Stó:lō in the Fraser Valley.

Indigenization:

Schools and departments within the Faculty of Professional Studies continue their commitment to indigenize programs. Teacher Education Program (TEP) arranged a visit to Coqualeetza First Nations Longhouse and organized a Naming Ceremony led by Wenona Victor to officially place the TEP Halq’emeylem sign near the TEP teaching room.

In keeping with Library Information Technology departments efforts to indigenize their curriculum and offer practicum experiences that emphasize diversity and difference, four Library Information Technology diploma students are completing 280 hours of work experience in the Union of BC Indian Chiefs (UBCIC) Resource Centre in Vancouver. As part of their practicum

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learning, students are helping to classify, digitize, and otherwise make accessible the Centre’s archival collections related to Treaty Rights, which are among the most extensive in the country.

Child, Youth and Family Studies (CYFS) met with officials of Seabird Island College to consider running an ECE diploma there. While details are yet to be negotiated, the request is for CYFS to educate 20 students working at Seabird Island. The students would take courses part time over the next two years, beginning in September.

Internationalization:

The Student Teachers in Antigua Mentorship Project (STAMP) student teachers are actively engaged in their international experience in Antigua. Their blog posts are insightful and inspiring – please see http://healthypromotingschools.com/category/champions-for-health-promoting- schools-blog/

Social Work and Human Services (SWHS) is looking forward to hosting an exchange student from Chandigarh, India this summer. This student will complete a practicum in the Fraser Valley as part of her Master of Social Work (MSW) program at Panjab University.

For her fourth-year field placement, Bachelor of Social Work student Gloria Hwang was placed with UFV International to help build opportunities for community-building with international students at UFV. Following the completion of her practicum Gloria was offered a contract at UFV International as an International Student Support Officer.

Program Reviews and Program Development:

Adult Education (ADED) is finalizing a Memorandum of Understanding (MOU) with Saskatchewan Institute of Applied Sciences and Technology to facilitate transfer of their in-house Faculty Certificate program for their instructors who wish to complete BA ADED degrees with UFV.

Program reviews and accreditation are continuing throughout Professional Studies. With new deadlines for completion of Library Information Technology (LibIT) review in place, the LibIT Self-Study Committee continued its work in the second half of the winter term. Results of the Survey of Current Students have been assembled by Institutional Research and the Survey of Graduated Students will run during the first two weeks of May. The committee has scheduled a retreat for early in the summer term to analyze data, discuss operations, and begin to imagine future programming.

The external panel for the Teacher Education Program review wrapped up two days of meeting. They were impressed overall and offered useful feedback about the program. The formal report outlining recommendations has now been received.

As part of the review of the Social Services diploma, the School of Social Work and Human Services recently facilitated a focus group with agencies that provide practicum opportunities to our Social Services diploma program. The community members were appreciative of the opportunity to engage with the school and offered valuable feedback.

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Program News and Events:

David Dobson, School of Business supervised six student teams that presented their research projects at the School of Business 2nd Annual Student Research Day. The winning team consisted of Samantha Bleich, Katherine Irving, Arpit Mittal, John VanSteenis, and Robin Weise. They worked with the Abbotsford Heat’s marketing team on an original applied marketing research project.

The Master of Social Work (MSW) Research Symposium was held in April and was a great success. Students had the opportunity to share their research and experience of the program with family, friends, faculty, colleagues and members of the professional community. This second cohort of MSW students will graduate at the June 13 convocation.

MSW student, Shannon Torhjelm MSW student, Daniel Pauna (with his children/fan club)

Professional Studies is very proud of the interest shown in our graduates. Many graduates within Professional Studies have already found employment. For example, graduates in Social Work and Human Services have found employment with Fraser Health, Vancouver Coastal Health, Ministry of Children and Family Development, and at local community development organisations. Another Bachelor of Social Work graduate, Denae Jacobson, who was placed in Uganda with a child-welfare organization for her practicum, is returning to Uganda to paid work with a local organization called Youth in Development.

Teacher Education Program graduates are being recruited for positions in the Fraser-Cascade District (with many already hired) and at Sea Bird Island Band school in Agassiz. The remaining students have been offered interviews by the districts in which they completed their practicum.

Similarly, Mark Breedveld and his students represented the School of Business at the recent Fraser Valley Chamber of Commerce Trade Show. The presence of the School of Business at the

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trade show created much interest among employers. Over 20 employment-related leads at the show were generated for co-op, part-time and full-time employment opportunities.

Adult Education, in the spirit of celebrating graduation and the 40th Anniversary of UFV, will be hosting a departmental event for alumni, instructors and existing students.

Student Successes and Student Initiatives:

Students within Social Work and Human Services have been busy with building community, contributing to their professions, fundraising and researching. As examples, the Library and Information Technology Students’ Association (LITSA) held its annual Quiz Night this spring, with proceeds supporting the Association’s bursary and Child and Youth Care (CYC) students have developed a website to support parents and families of youth, and youth workers (www.CYFCAware.com).

Three Social Work and Human Services students are presenting at the Canadian Association for Social Work Education (CASWE) Conference. Master of Social Work student, Windy Solla, is presenting in French and English on his research about Indigenous Health Inequalities. Meryl Smith is presenting her research conducted during her Master of Social Work field placement with the Canadian Association of Social Work Education and Sara Thiessen, Bachelor of Social Work (BSW), is speaking about her practicum experience in India.

Business student Harjyot Samra, supervised by Dr. Marcella LaFever, was awarded a $150 prize at the Student Research Day for her research that focused on “student motivations for engaging in research.”

Teacher Education Program student, Renee Fox, is this year’s recipient of the Maxwell Cameron Award which is sponsored by the BC Teacher Federation for leadership in a teacher education program, while the Outstanding Student Award nominee is Andrew Briscoe.

People and Team:

Social Work and Human Services wishes John Hogg an excellent sabbatical during which he will be researching the experiences of youth transitioning out of Ministry of Children Family Development care. We thank him for his term of Master of Social Work Chair. Leah Douglas will be the Master of Social Work Chair for the next cohort.

Kathryn Garcia has returned as the School of Social Work and Human Services, Program Advisor.

Maple Melder Crozier, Child, Youth and Family Studies (CYFS) gave a presentation at the Abbotsford Hospice on the topic of Forgiveness and Les Stagg (CYFS) has been approached about providing some program evaluation for the Fraser Valley Child Development Centre.

David Dobson, School of Business was accepted into the Grenoble School of Management Doctoral Business Administration (DBA) program. He will be starting the Grenoble DBA program in the fall. The Grenoble School of Management has triple accreditation (The Association to Advance Collegiate Schools of Business, The Association of MBAs, and European Quality Improvement System) and is widely recognized for its high-quality education and research.

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Awneet Sivia, Teacher Education Program is completing her three year term as Department Head in June. Dr. Sheryl MacMath will be Department Head for the coming year.

Kenneth Gariepy, Library Information Technology will be defending his dissertation this May at the University of Alberta.

Ian Hunt, Adult Education continues to work on his sabbatical research. Professional Studies looks forward to learning about his project about digital storytelling when he returns in September.

Faculty of Access and Open Studies (Sue Brigden, Dean)

At the FAOS Faculty Council meeting held on April 11, 2014, Council voted to approval a name change for the Faculty from Access and Open Studies to Access Continuing Education. The name change is requested because it better reflects the raison d’etre of the Faculty, which is to provide access to post-secondary programming to non-traditional learners and continuing education and training for professionals and UFV graduates. In addition, Continuing Studies will be changing its name to Continuing Education; and including Continuing Education in the name of the Faculty highlights the importance of Continuing Education to the institution, which will make it more visible to members of the internal and external communities.

Dr. Sue Brigden, Dean, will continue to take a lead role in the development of a new Qualifying Studies program, which will replace the current Program Paths and University Foundation program. The program, which will include clearly articulated admission requirements, continuance requirements, and a fixed length of study, will prepare students to qualify for and be successful in post-secondary programs. To ensure students meet the Qualifying Studies program admission requirements, the pathways from secondary school, UFV’s upgrading, and other post- secondary programs to the program will be clearly articulated, as well.

Highlights of the Faculty departments’ activities follow.

Aboriginal Access Services (AAS):

Under the direction of Director Lorna Andrew, AAS personnel have increased the number of regularly scheduled student activities and events at UFV to support student success and retention. Connecting UFV students with cultural activities provides students with a deeper relationship to the UFV community.

Increasing the number of aboriginal students who self-declare as Aboriginal has also been a priority and will continue to be a focus for the AAS department. AAS staff encouraged students to self-declare and there have been positive results.

The Director has participated in activities related to Indigenization. For example, she was a member of the Indian Residential School Day of Learning Committee, and is working closely with the Upgrading and University Preparation (UUP) department to facilitate the delivery of programming at the Mission Friendship Centre.

AAS Resident Elders provide spiritual, cultural, and moral support to UFV students, staff, faculty, and community. The Elders provide guidance with respect to Indigenization and student retention. This also includes interdisciplinary and cross-departmental/faculty cooperation in

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including Resident Elders as guest speakers in the classes and general student and faculty support. Clearly defining the role of the Resident Elders will increase effectiveness in student and faculty support, indigenizing, creative resourcing, and interdisciplinary and cross-departmental/faculty cooperation.

The AAS Director often acts as the first point of contact for First Nation communities and organizations in establishing UFV connections and partnerships. The AAS Director will continue to work in this capacity as a measure to streamline enquiries for partnerships with the surrounding First Nation communities.

Applied Business Technology (ABT):

ABT graduates continue to be in high demand by employers. The department continued to build external relationships; a number of community partners regularly present workshops to and/or provide practicums for ABT students. Many employers in the Fraser Valley have a stated preference for ABT grads, and a number have adapted their hiring schedules to align with the ABT graduation dates (March and June). In addition, the Chilliwack Law Courts (CLC) contacts ABT directly every time there is an opening for a court clerk. CLC has hired four of our graduates in the last few years, and are in the process of hiring a fifth. The Chilliwack School District takes a number of ABT students on practicum every year and routinely hires only applicants with an ABT certificate.

ABT will continue it discussions with other departments about possible laddering opportunities for ABT gradates. In ABT’s 2013 graduate survey, 85 percent of graduates expressed an interest in pursuing further post-secondary education. A common interest was business programs; exploring laddering/credit transfer opportunities with the School of Business is a priority for ABT. Other opportunities lie with the Faculty of Arts (particularly with Communications) and Continuing Studies. ABT and Continuing Studies (CS) are in ongoing discussions about exploring further possibilities. For example, many ABT grads complete the Bookkeeping for Small Business certificate and would be interested in further CS program options.

Beginning 2015, ABT hopes to offer some part-time programming (i.e., individual courses from the program) in addition to its cohort-based programming. It is anticipated that part-time programming will be appealing to those who are employed and want to improve their skills but cannot attend a full-time program. It is expected that the first course will be offered at the Five Corners campus in Chilliwack.

Because many UFV staff employees are ABT program graduates, ABT and Human Resources (HR) have been working together to present students with relevant information on hiring processes in unionized environments. HR has conducted several employment workshops for ABT students.

Assessment Services:

Policies and procedures continue to be implemented to ensure best practices are employed by faculty and Assessment Services personnel.

Continuing Studies (CS):

Continuing Studies’ (CS) long-time employee and Director, Cheryl Isaac, retired at the end of March – sort of. Fortunately for us, she agreed to take on some contract work, so we will continue

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to enjoy her cheery disposition and knowledge for the next couple of months. Cheryl has been replaced as Director by Liana Thompson our previous Manager and successful candidate for the position. On April 8, the FAOS Faculty Council approved Continuing Studies’ request to change name of the department from Continuing Studies to Continuing Education. The department is awaiting approval from all appropriate bodies in the hope that it can use the new name as of September 2014. Continuing Studies has been very busy this year. The department …  reviewed and standardized all program and course material to ensure that they meet UFV copyright policy and formatted to promote a professional appearance and standardized approach;  delivered six community faro in partnership with the Mennonite Historical Society of Abbotsford;  worked with the College of Arts and the faculties of Access and Open Studies, Health Sciences, Professional Studies, and Science to develop new programs and courses, facilitate community fora, review and consult on existing programming, and identify and collaborate on revenue-generating initiatives;  completed work for the Employment Skills Access contract, a funded program offered in partnership with Capilano University that provided skills training to unemployed individuals (UFV received approximately $75,000 to deliver this service contract);  developed 58 new courses and workshops; and  resurrected the Medical Office Assistant program, which was last offered in 2006, due to demand from employers and students. The program started in February 2013 with 18 students. The February 2014 cohort has 16 students.

Going forward, CS will develop career-specific workshops aimed at recruiting working professionals who seek industry-specific professional development training. CS anticipates that this will recruit a new target audience to UFV.

It will also conduct internal reviews of the following programs in 2014: Bookkeeping for Small Business, Dental Office Assistant, Family Child Care, Legal Administrative Assistant, Medical Office Assistant, and the Teaching English as a Second Language certificate programs

CS will be offering programming at the new Five Corners campus. We expect to offer the Human Resources Management certificate, Public Relations Specialist certificate, Information and Records Management Assistant certificate, and a selection of 1 or 2-day seminars geared toward working professionals seeking professional development.

English as a Second Language (ESL):

The ESL department personnel continued to work with community partners to provide support to them and promote its programs to their clients.

The ESL department has been severely affected by the federal government’s decision to take back the control of the Citizenship and Immigration Canada (CIC) funds from the provincial government. The department submitted a proposal in response to last year’s CIC request for proposals; however, as was the case for all BC English for academic purposes programs, the proposal did not meet CIC’s funding criteria and no funds were awarded to UFV. As a result, the department will work with International Education and other departments to review and revise its

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programming to ensure it is sustainable and meet the needs of international and domestic students who need English for academic purposes programming.

Upgrading and University Preparation (UUP):

When it comes to environmental sustainability, the UUP department continued to lead the way by using videoconferencing to hold its department meetings. With connections in Chilliwack and Abbotsford, employees did not have to travel from one campus to another, thereby reducing its carbon imprint and its costs.

The Upgrading and University Preparation (UUP) department worked with the Mission Friendship Centre on a plan that will see the department delivering programming at the Centre beginning in fall 2014 with a view to increasing access to post-secondary educational options for Aboriginal students. Finally, long-time employee and current UUP Department Head Trudy Archie is retiring this summer; she will be replaced as Head by Greg St. Hilaire. Trudy has been a tireless advocate for upgrading programs both locally and provincially. In addition, as the mother of three Aboriginal children, she has worked to help indigenize the department and the institution. Because we are going to greatly miss Trudy, the Dean has convinced her to take on a contract that will see her lead the department through its program review, which takes place in 2014/15.

(Jody Gordon, VP Students)

Athletics:

The 2013-2014 competitive season ended with the Cascades women’s basketball team winning UFV’s first ever CIS basketball medal with a bronze finish in Windsor, Ontario. Numerous awards flowed from that triumph, including a CIS Championship All-Star for Cascade guard Kayli Sartori, and a Basketball BC “Coaching Award of Excellence” for head coach, Al Tuchscherer.

At the UFV Athletics banquet women’s basketball guard, Aieisha Luyken, was honoured as UFV’s “Female Athlete of the Year”, while men’s basketball forward Jasper Moedt was named “Male Athlete of the Year.” For outstanding academic achievement, men’s soccer athlete, Kree Byrne, won the “Male Academic Award” with a cumulative 4.08 CGPA and Nicole Wierks secured the “Female Academic Award” for the second consecutive year with a 4.33 CGPA and received admission offers to both the UBC and University of Ottawa medical schools.

Since the beginning of May, the Athletics department has hosted the 2014 National Rope Skipping Championships, the 2014 Run for Water, and developed and submitted a bid to host the 2015 CCAA Golf Championships. The department is also working with the City of Abbotsford to organize a float for the July 1 Canada Day parade as another initiative to foster relationships between athletes, the university, and the community.

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Career Centre:

Career Fair 2014

The Career Centre partnered with UFV Marketing and Communications and under the theme “Get Noticed”, the campaign raised awareness of the Career Fair through classroom visits, five wind-up events, and campus advertising. SONiC FM was the community media sponsor who helped to promote the event to the general public.

The Career Fair was on March 12, 2014. The event was organized by the Career Centre team with the support of the UFV community, Lower Mainland employers, and media and community promoters. Chartered Professional Accountants of British Columbia (CPA-BC) was the presenter of the Career Fair, and Sun Life Financial the sponsor.

The Career Fair was preceded by a lunch reception that provided networking opportunities for employers, faculty, and student leaders. The main event was held in the Envision Athletic Centre between 2:00 and 5:30 p.m. and was open to students, alumni, faculty, and the larger Lower Mainland community.

A total of 61 exhibitors participated, including representatives from both private and public sectors such as CIBC, Costco, Envision Financial, Investors Group, MNP, Prospera, Vector Marketing, Abbotsford Community Services, Abbotsford School District, Fraser Health, New Westminster Police, RCMP, Skills Trades Employment program, Status Electrical and Supply Chain Management Association of BC. Representatives from UFV Trades, CIVL Radio, UFV Counselling, UFV Student Life, and the Student Union Society also participated in the event. The fair was attended by approximately 1,000 students, alumni, and community visitors.

Aaron Levy, station manager of CIVL Radio, kept the community engaged throughout the event by announcing the winners of various prize draws. Door prizes included two three-credit tuition vouchers and a Samsung Galaxy Tablet. The vouchers were presented to winning students by Chartered Professional Accountants of British Columbia (CPA-BC) and by Sun Life Financial. The tablet was presented by the Career Centre and awarded to a student who attended three or more of the wind-up sessions and the Career Fair.

Two new programs were introduced: one leading up to the Career Fair and one as part of the Career Fair.

Leading up to the Career Fair the Career Centre organized a series of employer panel discussions and interactive employer-student workshops. In total 11 employers facilitated the workshops and 150 students attended them. The purpose of these events was to help students prepare for the Career Fair.

January 28, 2014: Networking 101 February 6, 2014: How Can I Work in the Government Sector? February 21, 2014: Workplace Survival Skills February 26, 2014: Canada Revenue Agency information session March 3, 2014: How to Make an Impression: Resume, Cover Letter, and Interview

Tours were organized as part of the Career Fair. These tours were overseen by Career Centre staff and executed by student volunteers. Each tour ran between fifteen and twenty minutes in length

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and made designated stops at various exhibitor booths. The purpose of these tours was to initiate conversation between students and employers.

 Ninety-five percent of 144 students surveyed during the event said they would recommend the Career Fair to other students.  Eighty percent of employers found that the Career Fair was a valuable event.  Seventy-eight percent of employers stated that they will be returning for the UFV Career Fair 2016.

“Probably the best Career event I have ever attended! Outstanding organization and communication, loved the volunteers, gift (honey) and food.” Julie Hale, GoodLife Fitness

“Great way to interact with students and get our organization’s name out there.” BC Assessment Representative

“Great opportunity to showcase RBC’s desire to build meaningful careers for students.” Royal Bank of Canada Representative

“I will have hires from today and along with other valuable resources.” Stephen Diebolt, Status Electrical

“I wanted to take a moment to thank you and your amazing team for just a great event yesterday. Everyone was accommodating and really went out of their way to make sure we were taken care of. Your team was very organized and went to unreasonable measures to make sure this event was successful. Darlynnda made a comment to me saying that this was the best Career Fair she has been to in a very long time, I replied with "come on, this is UFV, would you expect anything less?” Alim Kassam, Sun Life Financial

Counselling:

The current Counselling department staffing level is five full-time and one part-time counsellor (5.5 FTE), to serve more than 15,000 students. The UFV Counsellor to student ratio (1:2700) remains below average for the post-secondary sector. The International Association of Counselling Services (IACS) recommendations outline minimum staffing ratios in the range of 1 FTE to every 1,000 to 1,500 students.

As of April 1, 2014, a counsellor who was previously dedicating 50 percent to the Supported Learning Group (SLG) program and 50 percent to Counselling is now devoted to 100 percent Counselling. Their 50 percent leave will no longer be backfilled by auxiliary counselling staff.

In an effort to build relationships with community mental health agencies throughout the Fraser Valley, the Counselling department continues to attend Chilliwack and Abbotsford Integration meetings. The information collected in the April and May meetings ensured that the department remains current on community service and program offerings, in addition to creating crucial mental health referral contacts.

The annual Mental Health Screening and Education event that occurred in the Fall of 2013, revealed high numbers of students with anxiety-like symptoms. To address the high prevalence of anxiety reported, the ‘Get Calm Quick’ pilot was completed over a 4-week period. This workshop taught students practical skills to decrease and manage anxiety. Student evaluations indicated that 93 percent of participants would recommend this workshop to others.

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The first succession of the newly formatted Career and Life Planning workshops ran at maximum capacity, and finished the third week of May. Eight workshops were facilitated, supporting 171 registered participants, which included current and potential students. The overwhelming response aligned with the demand for shorter, more accessible workshops. Due to the success, the second series of Career and Life Planning workshops are being offered this fall.

In conjunction with the Canadian Mental Health Association’s Mental Health Week, the department organized a mental health resource display at both the Abbotsford and CEP campuses. Mental Health awareness and stigma was targeted through this initiative. A variety of mental health resources were made available, covering topics such as depression, anxiety, well-being, and risky drinking. The UFV community was given the opportunity to respond by posting written comments to the question, “How do you stay mentally healthy?” These three public comment boards at the Chilliwack and Abbotsford campuses were filled within a two-week period.

In support of UFV faculty and staff, the department partnered with the Teaching and Learning Centre, to offer a workshop which discussed issues around student mental health and post- secondary learning environments. The workshop titled What's Going on with That Student? assisted faculty/staff in recognizing behaviors related to mental health issues, such as depression and social anxiety.

Disability Resource Centre (DRC):

The DRC has witnessed significant increases in the number of students registered with the department over the last year. There are now 919 students with documented disabilities registered with the DRC, this is up from a total of 844 from the previous year.

In order to better meet the demand for services, the DRC launched an initiative that can both assist UFV students and allow the DRC to meet the volume of requests. Prior to the final exam period for the Winter 2014 semester, the DRC launched a program aimed at increasing student involvement in the department and to offer an experiential learning opportunity for UFV students. This paid, experiential learning opportunity involved assisting the DRC in the invigilation of accommodated exams on the Abbotsford, Mission, and Chilliwack campuses. The duties associated with these positions include supervising exam writing or providing services related to an accommodation of a disability. An example of this would be a student with a learning disability may require the exam read to them or to provide scribing for a student’s exam due to the impact of a disability.

This part-time, on-call opportunity permits a student to continue focusing on their education but allows for an opportunity to gain valuable experience. This initiative is registered with the Co- Curricular Record (CCR) program. CCR provides students with official documentation to recognize and validate co-curricular involvement to future employers, graduate school applications, grants, and bursaries.

Educational Advising:

Priority Access to Student Services (PASS): In the Winter 2014 semester we received 76 early alert referrals from faculty. These students were contacted by Student Services staff and were offered appropriate services to support them with whatever challenges they were encountering in the classroom. Compared to the Winter 2013 semester, this represents a growth of 100 percent in the number of PASS referrals as there were 38 PASS referrals in the winter 2013 semester. This

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is likely due to an increased awareness and confidence in the system on the part of reporting faculty.

Financial Aid:

UFV Entrance Scholarships: This year’s adjudication has been completed for the 2014 Entry Scholarships and the pool of students that applied for the awards was an impressive one. The average GPA of our Entrance Scholarship recipients was 95 percent! The recipients were also highly active in the community, collectively contributing thousands of hours to their favourite causes, organizations and activities. They truly represent the best high school students that the Fraser Valley has to offer in 2014 and we are looking forward to welcoming them to campus in the fall.

Residence:

Housing Intern: Baker House is proud to welcome Lerren Tyler to the Housing and Residence Life staff for the summer. Lerren is an intern from Western Florida University who is completing a portion of her graduate work by participating in the Association of College and University Housing Officers, International (ACHUO-I) Summer Internship program. She is helping us to further develop our Resident Assistant Training program to meet the best practices in the university housing field.

Fall 2014 Housing Occupancy Projections: As of the end of May, 143 housing offers had been made to new and returning students for the fall 2014 semester. This is the largest number of applications and offers that we have ever made this early and signals the high probability that we will have full occupancy for the fall semester, with a potential waiting list. This would be the second year in a row that we have been at 100 percent occupancy on opening day.

Student Life and Leadership:

Co-Curricular Record: As of the end of May, the Co-Curricular Record had over 3300 active accounts created by students, and over 700 students have received recognition in the system with many other students in progress with their activities. This is a strong performance for the system after only two semesters of implementation. We expect that the system will grow dramatically over the next year.

Parent/Family Orientation: On June 17 and 19 at the Abbotsford and CEP campuses respectively, the annual Parent/Family Orientation will occur. This event welcomes the parents, family and supporters of our new students to campus for an evening of introductions and information. Feedback from past participants has shown that this event is important to appropriately engaging the support networks of our students, while providing them with positive ways to interact with the institution.

Student Leadership Development Retreat: At the end of April, twenty-four students travelled to Tulameen, BC for a long weekend of leadership development activities, discussion and personal exploration. The attending students represented groups such as the UFV Student Union Society, various Clubs and Associations, International students, Student Life student assistants, Athletics student assistants and more. The goal of the weekend was to develop the personal leadership skills of the attending students, and create an opportunity for the various groups represented by the attendees to develop peer-to-peer relationships as they move into the next academic year.

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President’s Report to Board of Governors June 2014

Writing Centre:

Writing Centre faculty facilitated two workshops on the May 5th institution-wide PD day: one on using low-stakes writing within classrooms across the curriculum to encourage student engagement and deepen learning, and the other on the use of rubrics as a pedagogical tool to enhance students' understanding of assignment expectations and instructor feedback. Both workshops contributed to faculty development in relation to teaching writing within courses across the curriculum.

Writing Centre faculty also presented at the 2014 Congress of the Social Sciences and Humanities at the Canadian Association for Studies in Discourse and Writing in late May. Dana Landry presented on her doctoral work analyzing the emerging field of Writing Studies in Canada. Gloria Borrows and Graham Shaw contributed to a round-table discussion on the research they are doing on writing assignments across the curriculum at UFV, part of a multi-site Canada-wide study led by Roger Graves of the University of Alberta.

The deadline for the UFV Writing Prize competition was on May 30, and we expect about 40 entries this year from students writing in a full range of social science and humanities disciplines.

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UFV$ Interna+onal $ Report$to$Board$of Governors May$2014 $ $

David$McGuire Execu&ve(Director,(UFV(Interna&onal [email protected],(ext.(4663 ufv.ca/interna+onal

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Overview: UFV International

Over the past number of years, international students have increasingly made up a signﬁcant portion of UFV's student population. As cited in the strategic directions of the university, we strive to offer programs that provide the knowledge and foster the development of the critical- thinking, leadership, and practical skills that students require for employment, entrepreneurship, further education, and responsible citizenship— locally and globally. UFV International contributes to this goal by recruiting, assisting with admission, and providing services for the international student community. It is a full-service operation that strives to enhance the international proﬁle of the university. Our staff deal with international students at every stage of the student life cycle. This service also extends to domestic students who wish to study abroad. Similarly, faculty wishing to organize study tours can utilize UFV International’s resources, including those available for pre-departure orientation. In addition, UFV International works with faculty members on internationalization projects, assists with visiting scholars, advises on market viability for new programs, and manages articulation agreements with other post- secondary institutions, among other things.

International Enrolment

International Enrolment Trends: For the past four years, international enrolment at UFV has followed a relatively stable pattern. With the largest intake of students occurring in the fall, that semester marks the peak of international enrolment. The numbers dip slightly during the winter semester and trail off again in the summer. The chart below shows the enrolment patterns for the three annual semesters dating back to 2009.

International Enrolment By Semester 800 New Returning 600

400

200

0 2011 Fall 2011 2012 Fall 2013 Fall 2009 Fall 2010 Fall 2011 Winter 2011 2012 Winter 2013 Winter 2014 Winter 2009 Winter 2010 Winter 2011 Summer 2011 2012 Summer 2013 Summer 2009 Summer 2010 Summer 2014 Summer*

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Country of Origin: UFV’s top five international recruitment markets (China, India, Saudi Arabia, Korea, and Japan) are strong and are consistent with top markets in PSE institutions both at the provincial and national level. Currently, 87% of our students come from those five countries. Even still, there is significant growth potential in those markets. Students from a number of other regions are also coming to UFV. For a comparative look at the top recruitment markets, see below. Country of Origin

China India Saudi Arabia Korea Japan Nigeria Mexico Pakistan Brazil Ghana Other

Program Choice: International students select courses in all Faculties of the university. In terms of program choice, the Bachelor of Business Administration (the choice of 22% of our international students) and the Bachelor of Computer Information Systems (at 10%) are the two most popular areas that attract new international students.

Graduation Data: The upcoming convocation ceremonies will see a total of 226 international graduates (compared to 151 in 2013) receiving a total of 245 credentials (compared to 197 in 2013).

Update and Projections for Fall 2014: Prior to each intake, UFV International uses three metrics to predict upcoming student enrolment numbers— applications (incomplete), applications (complete), and tuition deposits. (The incomplete applications are a form of enquiry and are not ofﬁcially assessed to determine a student’s admissibility.) For fall 2014, UFV International data suggests that it will be a record intake with the number of tuition deposits as of May 22 nearly matching totals for the previous two years at that time. The chart below gives a comparative look at fall enrolment data (as of May 22) from 2011 to 2014.

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Applications Complete Applications Tuition Deposits

800

600

400

200

0 Fall 2011 Fall 2012 Fall 2013 Fall 2014

Student Exchange Programs & Partnerships

UFV is fortunate to have partnerships with quality post-secondary institutions the world over. These partnerships serve a number of purposes. In many cases, they allow UFV International's marketing team to promote UFV programs to students who wish to transfer or come to UFV as a visiting student. These arrangements are common in India, China, Japan, and Korea. In other cases, the partnerships lay the groundwork for exchange agreements. Outgoing (usually domestic) students wishing to take part in an exchange are attracted to the UK, Ireland, and Australia as study destinations. In nearly every case, the possibility of faculty collaboration is an important part of the agreement.

International Mobility Funding: In an effort to increase participation in study abroad programming, UFV International is allocating funding to allow for grants of $500 to be distributed to qualifying students wishing to take part in UFV’s study abroad program.

Academic Year Incoming Students Outgoing Students

2011-2012 45 36

2012-2013 32 47

2013-2014 36 41

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Global Engagement

Certainly, study abroad is one means of equipping students with some of the skills and perspectives to succeed in a world that is increasingly becoming more inter-connected. Because of personal or ﬁnancial circumstances, however, it is not an option for every UFV student. In an effort to produce graduates who are truly citizens of the world and can contribute locally and globally, UFV International has undertaken a number of global engagement initiatives that aim to address this. The ﬁrst step in this process was the creation of a new Global Engagement Coordinator position.

Internationalization Fund: The UFV Internationalization Fund supports the development of activities that will further the internationalization of the university. Proposals are reviewed and funds allocated based on the ability to meet internationalization objectives. A total of $25,000 is available on an annual basis in the form of assistance grants to undertake a range of activities to infuse an international dimension into the teaching, research and community service functions of the university.

Visiting Scholar Grant: UFV International also provides funding to support faculty members who wish to invite visiting international scholars to UFV for joint projects or as guest speakers.

Global Citizenship Grant: Global Citizenship Grants (GCG) are designed to support UFV student-led events, activities, projects, training sessions or other appropriate ventures that encourage the UFV student body to be Global Citizens and, in turn, contribute to the internationalization of UFV campuses.

International Student Ambassador Program: International Student Ambassadors interact with prospective international students. This includes online communication, as well as assisting visitors to campus. The International Student Ambassadors will also assist in the promotion and coordination of various internationalization efforts of UFV International.

Internationalization on Campus: UFV International aided the Faculty of Professional Studies in their “Celebrating Internationalization” day and brought in an external facilitator to work with faculty (“Culture in the Classroom”). This workshop provided participants with a better understanding of internationalization trends in higher education and how intercultural frameworks and tools can help us become more effective educators in this 21st Century environment.

Global Lounge: In the coming weeks, work will begin on a UFV International renovation. The goal here is to replace UFV International’s reception area and adjoining meeting room with a UFV Global Lounge.

2014 and Beyond

A focus on international student enrolment is one of the enrolment goals of the university's Strategic Enrolment Management Plan. This plan will lay the groundwork for the development of an overarching international strategy— a plan that will allow resources to be allocated toward increases in student recruitment and retention; improved delivery of international student services; the promotion of outbound student mobility through international student exchange agreements; and global engagement both inside and outside the classroom. UFV already has many of the building blocks to position itself as a local university for the world.

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University Advancement and Alumni Engagement

Hilary Beard, acting as Director of University Advancement and Alumni Engagement (UA & AE) respectfully submits this report to the UFV Board of Governors in respect of the fiscal year ending 31 March 2014. A full report will be available in printed form. Specific Foci and Achievements this fiscal

All advancement officers have opportunities to contribute to the success of an initiative and in the results below are the combined efforts of one or more advancement officer. (Graph data from Raisers Edge) Special thanks to “community influencers” and senior leadership who have lent their support to tap on shoulders and facilitate funds raised.

The chart below reflects total giving per fiscal historically. The Trend Line indicates growth that has approximately doubled in the last 10 years and aligns with an average annual growth of 4%. Impact of Impact of bequests in property gifts

$3.00 Wills – cash builds $2.50 endowments. Millions $2.00

$1.50

$1.00

$0.50

$- $144,008.37 $436,970.86 $389,189.23 $424,660.93 $256,056.28 $355,098.04 $426,549.69 $534,421.72 $679,990.46 $737,502.07 $875,651.66 $895,703.31 $558,637.35 $836,393.91 $2,622,422.74 $1,669,448.62 $1,390,313.11 $1,051,305.98 $1,905,899.41 $1,154,124.30 FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr FYr 94- 95- 96- 97- 98- 99- 00- 01- 02- 03- 04- 05- 06- 07- 08- 09- 10- 11- 12- 13- 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14

Total $ Cash gifts Total $ Stock/Property gifts Total $ GIK gifts Total $ Other gifts

Planned gifts, most frequently made as bequests in one’s Will are a significant source of revenue and worth the effort of “now” planning for the future.

Endowments and Annual Awards The Annual giving reflects a researched trend in philanthropy Snapshot: across North America; donors appear to be consolidating their Annual Awards (source: Raisers Edge) giving thus a charity may receive more gifts from fewer Fiscal Year Number Number Number Total Gifts donors. of of of Gifts Awards Donors Endowments (source: Finance) 2013/2014 95 138 800 $161,269.65 Fiscal Year Total Disbursements Disbursements 2012/2013 97 145 886 $156,713.74 Gifts Scholarships Bursaries 2011/2012 105 159 772 $146,182.39 2013/2014 $311,845 $116,605 $56,860 2012/2013 $258,462 $120,643 $51,792 2011/2012 $233,067 $104,708 $39,925 1

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A highlight of the year was working with SUS, and Finance, facilitated a 10 year agreement with the Student Union to bring the SUS dream of an endowment that helps student Society to fund a Premiere Entrance Scholarship worth programming – SUS established their endowment of $10,000 annually that will be renewable for 4 years. The 10 $100,000 in March, designated to provide funds for student year agreement reflects a maximum $340,000 gift activities. University Advancement has also recently commitment to financial aid.

Agriculture campaign Peace and Conflict Studies Snapshot to date: Snapshot to date:

3 Community Engagement Events Gifts in cash and pledges: $48,600 118 Prospects A significant funder is considering providing additional 24 Proposals support. 18 Donors 12 new Donors $404,501 raised in cash, Gift in kind, and pledges Projects- equipment and programs Snapshot to date: Sponsorships Snapshot to date: 96 Researched prospects 42 Qualified prospects 70+ businesses/organizations approached 17 Unqualified prospects 24 engaged 12 Solicited $87,500 sponsored value in GIK and cash $20,000 media value New, emerging,

and/or enhanced Alumni Office Snapshot: campaigns for the coming year: 20 events and initiatives – engaging 450 alumni from every faculty

Convocation – revenue generation over the three ceremonies (approx. $19.5k)

Perks and Privileges build-out for the 8 Affinity programs Alumni monthly Distinguished Alumni awards giving Top 40 Alumni campaign Agriculture Phase II Statistical Data: Planned giving More than 30,000 alumni; approximately 56% are contactable (industry reflects lower) Base-funded awards More than 1,600 new alumni added

Most alumni gifts are to scholarships and bursaries

Approximately 7,300 impressions (all attendees of events where Alumni Office participated)

24,200 impressions from opened e-newsletters

The Gold Standard Board – 100% givers – thank you for your giving to date

The UFV Board Bursaries are for students who experience financial challenge. This past bursary cycle, just over $244k was distributed to 296 students in need. Financial Aid and Awards’ goal is to help each applicant with $1,500, however when the need is so great, this sum is reduced to $1,000 so that more students can receive at least something. This past fiscal was one of those very challenging, need-filled years. Can you help us this coming year?

Please consider a monthly gift of $100 to fund one student award this year – your cumulative giving of $1,200 over the fiscal will make a significant difference in the lives of our students.

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FSA President’s Report to UFV’s Board of Governors June 2014

Spring has come and almost gone, and with it our association’s annual general meeting, held this year at the beginning of May. Our AGM usually involves discussion of and voting on constitutional changes, delivery of reports by various executive officers, and the election of new officers. The turn-out for this event was excellent—we filled the lecture theatre on the Abbotsford campus. Two major executive positions needed to be filled, and as there were multiple candidates for each, elections were held following the AGM. Laura Chomiak, who previously served on the FSA as Staff Vice-President, is our new Staff Contract administrator. Jonathan Hughes, a Geography professor who specializes in Paleoecology and wetland environments, has been elected to a two year term as Chief Negotiator. Jonathan, who previously served on the FSA executive as Faculty Vice-president, was instrumental in developing our current rank and tenure process, and was a valuable member of our last bargaining team, which I lead in 2012-2013. We are fortunate to have an experienced bargainer leading us into the coming round of negotiations. Bargaining will certainly be at the top of our agenda come September as our current contract has expired. We made a few constitutional changes at the AGM; most were minor, but one is significant: we now have an Internal Grievance Review Committee, designed to provide our contract administrators with greater support, while making the process of how a grievance is carried forward more transparent to the union member involved. Our AGM ended on a high note, as the assembly voted unanimously to confer the honour of lifetime membership in the FSA to our outgoing Agreements Chair, Moira Kloster. Moira, who has served the FSA in many capacities over many years, is about to retire. Her intelligence, good sense and good humour are going to be missed around many tables, most notably at the LAM group (Labour and Management) where true to form, she is currently working on a prototype for a detailed code of conduct to perhaps eventually complement our Institutional Ethics policy. Moira’s career at UFV is an excellent example of how a background in philosophy can be applied in very practical ways to real-world problems. In the coming year, the FSA executive will need to pay more attention than ever to the roles and well-being of staff members within our bargaining unit. As Board members, you will know that due to budget constraints, this spring there were lay-offs in the staff component at UFV. I don’t know that many of us truly understood the far-reaching impacts that this reduction in our workforce would have. Our collective agreement gives staff employees who have been laid-off the right to “bump” into other positions according to seniority and qualifications, thereby displacing other staff members with less seniority. Although this provision provides excellent job security for members with considerable seniority, its effect is that of a sword of Damocles hanging over every staff member’s head. Even if they avoid receiving a lay-off notice, staff don’t

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know if they will be “bumped” from their current position. This uncertainty brings anxiety, suspicion and fear. We began the round of lay-offs with a reduction of 14 staff positions. As there had been a “soft” hiring freeze in the preceding months, there were 7 vacant staff positions that were available to be filled, again dependent on qualifications and seniority. Some of those vacancies were filled by laid-off members, however; the first round of lay-offs lead to round two, with 6 members being bumped. This led to round three, so that in total, 24 staff members have been affected by the lay- offs. At this writing, we are into a fourth round of bumping—a staff member whose job was eliminated in the first round but successfully bumped into another position is now going to be displaced by someone who received a lay-off notice in the third-round. My heart goes out to this member, as I can only imagine the turmoil she has experienced during the past two months. These staff reductions have effected many, many departments and components within UFV. I estimate that there are at least 12 areas who have had staff members laid-off or bumped. These range from academic areas like the departments of History and Business Administration to administrative areas like the Office of the Registrar, Marketing and Communication and Continuing Studies. Does sharing the pain among so many areas make it easier to bear? I’m not sure, but it certainly makes for tense atmospheres in many areas. Although the staff members who receive lay-off notices experience the worst effects of reductions, I’d like to acknowledge that this process puts incredible pressure on those who work in our Human Resources area as well as the FSA’s executive, especially the contract administrators, who must be available to support and guide members as they process their situations and make decisions about their futures. Very little else can be accomplished by H.R. or the FSA executive during this period, which we are not through yet. As it stands now, due to the vacant positions, and the fact that some laid off members have opted for severance rather than bumping, most staff who want work still have it. That’s the good news. The bad news, I’m afraid, is the disruption to departmental functioning, and the impacts upon the morale of our staff members. The FSA will try and address this issue through a series of lunch- time meetings with groups of staff to provide an opportunity for the expression of concerns and issues, as well as the formation of an executive committee to deal exclusively with emerging staff issues. We are hoping also that anyone, whether a union member or an excluded employee, involved in the direction or supervision of staff members will take every opportunity to support and recognize the excellent and essential work performed by staff throughout the institution. Finally, I would also like to let you know that two important Letter of Agreement committees (LoA’s) that were mandated during our last contract have concluded some very significant work. Both committees are comprised equally of management and FSA representatives. The LoA on Tenure and Promotion procedures is in the process of submitting its work to the “parties’ respective principles” for inclusion in our current and next agreement. The LoA on Faculty Workload has produced an excellent report which includes a set of recommendations that will become a part of the next round of negotiations. I’m hoping to provide a more detailed view of this LoA’s findings and recommendations at the September Board meeting in the context of a

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presentation about contract negotiations. In the meantime, I’ll direct you to the FSA website, where you can view a copy of the 60 page report. It’s not exactly beach reading, but it is an interesting report that provides a lot of insight into the nature of faculty work in the institution as well as the disparities in workload among various faculty groups. You will find the report at this web address: http://www.ufv-fsa.ca/2014/06/recommendations-of-instructional-faculty-workload- committee-now-available/ For those of you who’d prefer to read a hard copy, the report will also be available at the Chilliwack and Abbotsford libraries on reserve loan. Respectfully submitted, Vicki Grieve, Faculty and Staff Association President

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Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, April 3, 2014

RESOLUTION NO. 017/14

RESOLVED THAT, upon the recommendation of the UFV Finance & Audit Committee, the UFV Board of Governors approves the 2014-15 Consolidated Budget Plan, as presented. Moved by R. Bartsch, seconded by J. Pankratz. CARRIED

2014-15 Budget Recommendation and Financial Plan, ApprovedEx... Page 47 of 105 Page 48 of 105 AGENDA ITEM # 9.1.1

EXECUTIVE SUMMARY

The financial challenges facing the post-secondary sector are significant. We are in the fourth year of no increase in funding for new student spaces, and the second year of a reduction in block grant funding from the Provincial government. In addition, a substantial change in the way funding for English as a Second Language (ESL) programming is allocated has had a negative impact on our ability to deliver ESL training. The annual budget process has become more challenging as these financial restrictions continue to strain the ability to achieve the priorities of our strategic and academic plans.

Over the past several years, the university has worked to revise its budget processes and budget model to ensure we are in a position to make resource allocation decisions that will balance the university’s goals with portfolio priorities. Especially in challenging financial times, we need to be able to adapt to circumstances without losing sight of priorities. The budget principles, established through a consultative process, provide the framework that ensures our resource allocations are aligned with our goals and directions. While the fiscal environment is unfavourable for the near term and budget reductions will be experienced in most budget portfolios, the university remains committed to directing as many scarce resources as possible towards our strategic priorities and enhancing our position as a comprehensive teaching university.

Through the development of each portfolio’s budget submission, all areas of the university contributed to meeting overall budget targets; these contributions are appreciated and recognized in the budget plan. From temporary class size increases to business process efficiencies, curriculum and timetabling adjustments to consolidated purchasing savings, the efforts to minimize the financial shortfall have been significant. We have made every effort to minimize the impact of the budget reductions on the quality of the educational experience for students, and on individuals within the university community. However, we recognize in order to achieve a sustainable model in this new fiscal reality, changes will be required which will impact the way we deliver our services while maintaining compliance with accrediting and regulating entities.

Despite the financial situation, UFV remains committed to providing funding to support innovative and entrepreneurial endeavours. The need to innovate and rethink the way we do things is more important than ever. To this end the university is establishing an Innovation Fund. The purpose of this fund is to provide capital to support entrepreneurial initiatives that will be supported by solid, well-reasoned plans, with the goal of producing increased net revenue and/or reduce the university’s operating costs. The Innovation Fund will not be funded from annual operating dollars in this fiscal year; rather, it will be established from one-time, prior-year surplus funds, with plans to incorporate it into an annual fund over time.

Continued commitment to our strategic and academic goals will be supported in the coming year by the development of our Strategic Enrolment Management plan. Strategically planning our enrolments (SEM) will further guide future resource allocation decisions to ensure our integrated goals can be met.

Page 1

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Minutes for the University of the Fraser Valley SENATE Friday March 14, 2014 Abbotsford Campus, Boardroom A225/229

PRESENT:

Alumni: Kelly Chahal

Deans: Sue Brigden John English Lucy Lee

Faculty Members: Trudy Archie Tom Baumann Maria Bos-Chan Zoe Dennison Alastair Hodges Steven Marsh Gerry Palmer (Vice-Chair) Teresa A. Piper Maggie Theron Alisa Webb Noham Weinberg

President: Mark Evered (Chair)

Provost/VP Academic: Eric Davis

University Secretary and Registrar: Al Wiseman

Staff: Colleen Bell Mark Brosinski

Students: Michael Clare

University Librarian: Kim Isaac

Guests: Peter Geller, Jackie Hogan, Samantha Pattridge

Regrets: Chris Bertram, Chris Gillmeister, Rosetta Khalideen, Joanne MacLean, Jacqueline Nolte, John Todrick

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UFV Senate Meeting, Public Session March 14, 2014

1. CALL TO ORDER

1.1. Opening Remarks

President Evered called the meeting to order at 2:34 pm and extended a warm welcome to members and guests.

2. ADOPTION OF AGENDA and CONSENT ITEMS

2.1. Agenda, 2014 03 14

The agenda was revised as follows: • Renumbering of consent items from 2.2 to 2.8 to include in-camera consent items; • Information item 6.1 ECE/CYC Department Name Change moved to 2.8; • Addition of the UFV Budget presentation by Jackie Hogan, CFO, as Item 3.

MOTION: THAT the agenda for today's meeting be adopted as revised. T. Baumann/L. Lee CARRIED

2.2. Minutes, 2014 02 14

2.3. Graduands, 2014 03 14

2.4. In-Camera Agenda, 2014 03 14

2.5. In-Camera Minutes, 2014 02 14

2.6. In-Camera Item - Senate Awards and Honours Committee - Faculty Nomination

2.7. In-Camera Item - Graduate Studies Committee of Senate - Faculty Nomination

2.8. ECE/CYC Department Name Change

MOTION: Consent Items 2.2 to 2.8 were adopted as presented: • Minutes 2014 02 14 • Graduands, 2014 03 14 • In-Camera Agenda, 2014 03 14 • In-Camera Minutes, 2014 02 14 • In-Camera: Senate Awards & Honours Committee Faculty Nomination • In-Camera: Graduate Studies Committee Faculty Nomination • ECE/CYC Department Name Change G. Palmer/S. Brigden CARRIED

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UFV Senate Meeting, Public Session March 14, 2014

Gerry Palmer assumed the chair for the next item of business.

3. PRESENTATION

3.1. UFV 2014-15 Consolidated Budget and Financial Plan - Jackie Hogan, CFO

Mr. Palmer called on Chief Financial Officer Jackie Hogan, to present the proposed 2014-15 Consolidated Budget and Financial Plan. The Plan has been reviewed by the Senate Budget Committee and is being presented to Senate for information before being forwarded the Board for approval on April 3, 2014.

Ms. Hogan outlined the university-wide consultation which took place across the university and provided highlights of the Plan, which included the following: • Post-secondary sector funding continues to be reduced significantly, with more reductions expected in 2015-16; • UFV is in its fourth year of no increase in funding for new student spaces, and the second year of reduction in block grant funding from the Province; • The provincial grant for ESL programming will be further reduced by $840K as a result of the settlement portion of ESL programming no longer being funded by the Ministry of Advanced Education, greatly impacting UFV's ability to deliver ESL training; • Financial restrictions strain the ability to achieve the priorities in our strategic and academic plans;

The full report of the 2014-15 Consolidated Budget and Financial Plan may be viewed online at ufv.ca/senate/meeting-information/2013-14.

An open discussion took place and Senate accepted a recommendation from ESL Department Head, Maria Bos-Chan, for wording revisions in the Budget document, in the Changes to Domestic ESL Funding section. The revisions will be incorporated in the submission being presented to the Board.

President Evered spoke on the rate of growth at UFV, with a 200 FTE increase in teaching and staff positions in the past ten years, with minimal administrative staffing increase, remaining one of the lowest, both in numbers and in salary, in similar universities, as outlined in the agency-audited HRDB database.

President Evered thanked Jackie and her team for once again completing this challenging annual task in a limited funds environment, as the post-secondary education sector faces severe cuts, not only in British Columbia and Canada, but across the world.

Mr. Palmer thanked Ms. Hogan for a very informative presentation and returned the chair to President Evered for the next item of business.

4. DECISION ITEMS

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UFV Senate Meeting, Public Session March 14, 2014

4.1. Senate Governance Committee - Gerry Palmer

4.1.1. Student Appeals Committee of Senate - Revisions to Terms of Reference

MOTION: THAT Senate approve the Senate Governance Committee’s recommended revisions to the terms of reference and membership of the Student Appeals Committee of Senate. G. Palmer/T. Baumann CARRIED

Mr. Palmer resumed the chair for the remainder of the meeting.

4.2. Academic Planning and Priorities Committee - Eric Davis

4.2.1. Bachelor of Arts, Criminal Justice degree and Criminal Justice diploma revisions

MOTION: THAT Senate approve the changes to the Bachelor of Arts (Criminal Justice) degree entrance requirements as recommended by APPC, effective September 2015. E. Davis/N. Weinberg CARRIED

MOTION: THAT Senate approve the changes to the Bachelor of Arts (Criminal Justice) degree program requirements as recommended by APPC, effective September 2014. E. Davis/T. Piper CARRIED

MOTION: THAT Senate approve the changes to the Criminal Justice diploma entrance requirements as recommended by APPC, effective September 2014. E. Davis/T. Baumann CARRIED

MOTION: THAT Senate approve the changes to the Criminal Justice diploma program requirements as recommended by APPC, effective September 2014. E. Davis/C. Bell CARRIED

4.2.2. Geography Honours in Science - Revisions to Program Requirements

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UFV Senate Meeting, Public Session March 14, 2014

MOTION: THAT Senate approve the changes to the Geography Honours in Science program requirements as recommended by APPC, effective September 2014. E. Davis/T. Piper CARRIED

4.2.3. Bachelor of Social Work - Revisions to Entrance and Program Requirements

MOTION: THAT Senate approve the changes to the Bachelor of Social Work degree entrance requirements effective September 2015, and program requirements, effective September 2014, as recommended by APPC. E. Davis/C. Bell CARRIED

4.2.4. Graphic and Digital Design - Revisions to Extended Minor

MOTION: THAT Senate approve the changes to the Graphic and Digital Design extended minor program requirements as recommended by APPC, effective September 2014. E. Davis/K. Isaac CARRIED

4.2.5. Graphic and Digital Design Diploma - Residency Policy

MOTION: THAT Senate approve the addition of the residency policy for the Graphic and Digital Design diploma as recommended by APPC, effective September 2014. E. Davis/T. Piper CARRIED

4.2.6. Visual Arts Major - Declaration Policy

MOTION: THAT Senate approve the changes to the Visual Arts major declaration policy as recommended by APPC, effective September 2014. E. Davis/S. Brigden CARRIED

4.2.7. Visual Arts Diploma - Residency Policy

MOTION: THAT Senate approve the addition of the residency policy to the Visual Arts diploma as recommended by APPC, effective September 2014. E. Davis/K. Isaac CARRIED

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UFV Senate Meeting, Public Session March 14, 2014

4.2.8. Bachelor of Fine Arts - Declaration Policy

MOTION: THAT Senate approve the changes to the Bachelor of Fine Arts degree declaration policy as recommended by APPC, effective September 2014. E. Davis/T. Baumann CARRIED

5. REPORT from Standing Committees of Senate

5.1. Senate Research Committee - Noham Weinberg

Noham Weinberg provided Senate with a brief report on the work of the Senate Research Committee.

6. REPORTS

6.1. Report from the Provost and Vice-President, Academic - Eric Davis

Provost Davis reported on the following:

• May 5 is Professional Development Day at UFV with a forum on Student Engagement, Critical Thinking, and Writing: Ideas Worth Sharing; • Recent WestVAC (Western Vice-Presidents, Academic and Provosts) conference, with news on program prioritization process sessions; • The Ministry is conducting a core review of universities at Board level; UFV has submitted two interim reports; • May 7 forum with school districts to be held at UFV, on aligning secondary school learning outcomes and assessments in the Fraser Valley with those at the university level; • Highlights of the graduation ceremony for students in the Turning the Page Programs in the Sto:lo community.

6.2. Report from the President and Vice-Chancellor - Mark Evered

President Evered reported on the following:

• Student research projects display on March 25: President Evered was presented with a T-shirt featuring the winning design in the student poster competition; • UFV support for the BC Winter Games through its athletic facilities and presentation of medals at events by President Evered; • The City of Mission and UFV's Lifetime Learning Festival, with one of our Graphic Design students being recognized for her poster design; • The groundbreaking ceremony for Mission's Rotary Observatory and Space Science Centre. President Evered thanked Dean Lee and colleagues for collaboration on the project; • Graphic & Digital Design Grad Show Exhibition on April 16; • Association of Women in Finance's recent recognition of Jackie Hogan with the Excellence in the Public Sector award. President Evered expressed the sentiment that UFV has been very well served by Ms. Hogan and we are gratified to see her win recognition for her work;

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UFV Senate Meeting, Public Session March 14, 2014

• The Association of Community Colleges of Canada (CCC) and the Association of Universities and Colleges of Canada (AUCC) joint task force, enhancing connection between universities and colleges; • Speaking engagements with the Mission Lifetime Society and Elder College and recognition for members of our communities aged 55+, who serve as role models in our communities; • International Women's Day events; • Women's basketball team once again going to the finals; • Outstanding production of Romeo and Juliet by our Theatre students.

7. IN-CAMERA ITEMS - under separate cover

8. INFORMATION ITEMS - appended to agenda package

8.1. President's Report - March 2014

8.2. ECE/CYC Department Name Change - moved to Consent Item 2.8 on the agenda

8.3. Items brought forward from 2014 02 14 In-camera session

9. ADJOURNMENT and NEXT MEETING

9.1. Closing Remarks

L. Lee moved to adjourn the meeting at 4:30 pm. The next meeting of Senate is on April 11, 2014 at 2:30 pm on the Abbotsford Campus, in boardroom A225/229.

Approved Senate Minutes, 2014 03 14 Page 57 of 105 Page 58 of 105 AGENDA ITEM # 9.2.2

2014 Grads for Senate Approval EXHIBIT:

Bachelor Degree Diploma

Bachelor of Arts Diploma in Business Administration Celina K. Beer Palwinder Kaur Political Science major David Trevor Kobes English minor Nasrin Soleymani Diploma in Computer Information Systems English major Sukhwinder Pal Singh Garcha

Bachelor of Business Administration Diploma in General Studies Djama-Jihade Aden Ali Deepka Kaur Powar Financial Management concentration Sarah Elizabeth Thorne Shivjit Paintal Marketing option Diploma in Liberal Arts Celina K. Beer Bachelor of Computer Information Systems Paul Edward Brammer Ankita Dilip Kulkarni David J. Graewe with Co-operative Education option Wilhelmina Kardux Marshell Augustine Rodrigues Alison King with Co-operative Education option Trevor C. Kolins Bridgid-Anne Leclerc Bachelor of Kinesiology YuQing Liu Stephanie Jarvis Jocelyn Dawn McKay Gregory A. Moffatt Alexandra Monique Rita Palmer Bradley J. Quiring Bachelor of Science Jordyn Marae Siemens Amandeep Singh Dhaliwal Ashley Kathryn Thornhill Physics major Mathematics minor Diploma in Library and Information Technology Elizabeth Alexandra Penner Kristin Lorraine Erickson Biology major Records Management concentration Psychology extended minor Kevin Charles Scharffenberg Diploma in Social Services Biology major Savreena Sandher Physical Geography minor Biology of Organisms concentration Diploma in Visual Arts Michelle Florence Auton Bachelor of Science in Nursing Amanda Nicole Fehlauer Certificate

Associate Degree Certificate in Accounting Angela Castillo Santos Associate of Arts Degree Alexandra Monique Rita Palmer

Diploma

British Columbia Adult Graduation Diploma Souphaphone, Sarah Phamisith Bandara Shkuratoff

02-Apr-2014 10:16 AM Page 1 of 3

Graduands approved by Senate, 2014 04 11 Page 59 of 105 AGENDA ITEM # 9.2.2

2014 Grads for Senate Approval EXHIBIT:

Certificate Certificate (5 to 30 credits)

Certificate in Applied Business Technology Bookkeeping for Small Business Certificate Twila G.H. Chick Marilyn J. Collins Leah Michelle Falconer Tessa Eddington Jasmeen Kaur Gurm Sharon Engstrom Ashley Ann-Marie Leduc Carrie Lynne Falk Evalynn Coralie Lindhout Sheila Irene Falk Michael Ian McAllister Samantha Irwin Sarena McIlhargey Stephanie LeBlanc Wendy Diane Michaluk Krystina Meadows Danielle Nicole Molina Rochelle Nedimovich Shandra Nicole Murray Roxana Paz Maddyson Noftle Sherry Reimer Jillian N. Robert Lynda St. Jean Katie Alexandra Roberts Jessica Timmerman RosaLee Rundvall Mirande Topalli Rexha Tami Leif Smith Certificate in English as a Second Language Health Care Assistant Certificate Pardeep Gill Harpreet Kaur Bagrian Cherish Brown Certificate in Family Child Care Trisha Darlene Cannon Parisa Attar Gurpreet Singh Chauhan Brittany Caitlyn Barson Shelley Dewhurst Shanna Mae Domnich Juliette Dyer Judith Faria Debra Lynne Elliott Lei Jian Stephanie Fehr Nichelle Lyn Mussell Darian Emilie Hagel Rachel Setka Teresa Harms Naomi J. Hedrick Certificate in Indigenous Studies: Maps, Films, Rights and Sandra J. Hine Land Claims Margarita R. Kardux Erica H.M. Jurgens Monika Lohr Silke McClure Certificate in Media Literacy Michelle McGillvrey Charline Johnsen Shellie Morrison Tami Popove Courtney Reiter Human Resource Management Certificate Linda Irene Sanders Janet Mary Dee Marion Lois Skittrell Rebecca Statters Natalie Denise Steele

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Graduands approved by Senate, 2014 04 11 Page 60 of 105 AGENDA ITEM # 9.2.2

2014 Grads for Senate Approval EXHIBIT:

Certificate (5 to 30 credits) Certificate (5 to 30 credits)

Legal Administrative Assistant Certificate Teaching English as a Second Language Certificate Brittnie Jean Booth Rachel Lynn Middleton Iza Borovnjak Nellie Taylor Irene Chen Kayla DaSilva Natasha Falconer Caitlin Huestis Lindsay Katchmar Richelle Keddy Margaret Isabelle Meunier Leslie Emma Mufford Mersida Osmanovic Nicole Reitsema Kirandeep Sidhu Helen Ware

Management Skills for Supervisors Certificate Jacob Nesbitt

Modern Languages Advanced Proficiency Certificate Alexandra Monique Rita Palmer Maria (Mia) Schokker

Modern Languages Intermediate Proficiency Certificate Braeden Kent Beaumont in French Dustin de Jong in Mandarin Ashley Amber Klaassen in French Kelly R. Miles in Spanish

Professional Communications Essentials Certificate Hamza Abdul Razzak Karenjit Aujla Shane Barnum Matthew James Waddington Biddle Supreet Dhaliwal Julie Elaine Fleming Alexander James Giles Rebecca B. Hamilton Charline Johnsen Jason Kingra Charlene Knoller Maria Adriaantje Kostelyk Jordin J. Melzer Dylan Redekop Courtney Amrit Saran Jon-Robert James Schmidt Sarah Elizabeth Thorne Prabhjot Singh Virk

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Graduands approved by Senate, 2014 04 11 Page 61 of 105 Page 62 of 105 AGENDA ITEM # 9.2.3

MEMORANDUM

To: Mark Evered, Chair, Senate From: Al Wiseman, University Secretary & Registrar Date: April 11, 2014 Re: Award of credential posthumously

Kristen Erickson, a student in the Library and Information Technology diploma program, recently passed away. The Award of Credentials Posthumously (199) policy states that a credential will be awarded to a student who has died after successfully completing at least 75% of a program, but before completing the program.

Library and Information Technology department head K. Gariepy has confirmed that Kristen Erickson was actively enrolled in the program, had completed 75% or more of the program, and was meeting the continuance requirements. Dean of Professional Studies R. Khalideen and Library and Information Technology department head K. Gariepy strongly support awarding Kristen with the Library and Information Technology diploma posthumously.

Award of Credential Posthumously Page 63 of 105 AGENDA ITEM # 9.2.3

MEMORANDUM

To: Mark Evered, Chair, Senate Al Wiseman, University Secretary and Registrar From: Kenneth Gariepy, Department Head, Library and Information Technology Date: April 3, 2014 Re: Recommendation for a Posthumous Diploma for LIBIT Student

The Library and Information Technology Department would like to recommend Kirsten Erickson be awarded a posthumous diploma in Library and Information Technology. After completing more than 75% of her program, Kristin had to withdraw from classes when she was diagnosed with cancer. She fought a long and brave battle with the disease, but unfortunately succumbed to this disease on Sunday, February 9, 2014.

It is our and her fellow students’ hope that her family will accept the diploma on her behalf at the June 2014 Convocation ceremony.

Award of Credential Posthumously Page 64 of 105 AGENDA ITEM # 9.2.4

MEMORANDUM

To: Mark Evered, Eric Davis, Dean’s Council, Senate Research Committee, and Senate From: Adrienne Chan, AVP Research, Engagement, & Graduate Studies Date: April 2, 2014 Re: Research Centres Report 2012-2013

Attached is a summary of the annual reports provided by the UFV research centres and institutes that report to the AVP Research, Engagement, & Graduate Studies. In 2012-2013, UFV had 11 centres and institutes actively engaged in research with our students, communities and other institutions, locally and globally.

The centres and institutes have been established and managed by faculty. In general, the centres and institutes facilitate cross disciplinary collaboration, training student research assistants, and community engaged research. A number of centres also have Master’s and doctoral students from other institutions who benefit from the opportunity to work with our highly regarded faculty researchers. Most centres are self-funded through contract work and faculty grants, with some support from departments, deans and the AVP Research, Engagement, & Graduate Studies office.

The strategic plan notes that UFV will

• provide the best undergraduate education in Canada, • be a leader of social, cultural, economic, and environmentally-responsible development in the Fraser Valley; and • be innovative, entrepreneurial, and accountable in achieving our goals.

In order to meet these goals, we need to prepare our students for partnerships in our community as well as internationally. Research centres enable students to build skills and networks that will prepare them for global careers. Some centres provide students with internships or practicums in other countries which facilitates students to become globally sensitive citizens.

The centres offer students opportunities to enrich their learning experience at UFV and allows them a higher level of interaction with faculty researchers and Research Chairs. These students leave UFV well prepared for careers and further studies. Research centres allow faculty to focus on research and interact with other researchers. Faculty enhance their teaching by keeping active and in touch with

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current activities in their field. The centres support research, collaborative initiatives and partnerships, both interdisciplinary and internationally.

This was the inaugural year for the Agribubran Research Centre (ARC), which has been very active in their research on the Agricultural Land Reserve. This work has been garnered significant community interest. The various centres and institutes are not only engaged in research, they are connected with a variety of agencies and institutions around the world. The centres and institutes included in the report are:

• Agriburban Research Centre (ARC) • Centre for Indo-Canadian Studies • BC Centre for Safe Schools and Communities (now UFV Centre for Safe Schools & Communities) • BC Centre for Social Responsibility (now part of UFV Centre for Safe Schools & Communities) • Centre for Public Safety and Criminal Justice Research • Paleoecology Laboratory • Luminescence Dating Laboratory • Global Development Institute (GDI) • Centre for Education and Research on Aging (CERA) • Centre for Social Research (and Kipp Research Lab) • Molecular Modeling Lab • Scholarly Sharing Initiative

If you have any questions, please do not hesitate to contact me.

Thank you.

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Chair: Gerry Palmer MEMORANDUM 604.504.7441 ext. 4196

Assistant: Monique Castonguay Phone: 604.854.4506

To: Mark Evered, Chair, Senate Committee From: Gerry Palmer, Chair, Senate Governance Committee Date: March 31, 2014 Re: Undergraduate Continuance Policy Revisions

In the application of the Undergraduate Continuance policy, the Office of the Registrar (OReg) learned that students in programs would not have a notation on their permanent record. In an effort to ensure all students are treated equally, OReg recommends changing the wording of the policy in an effort to better reflect the intent of the policy. This change was supported by the deans at the deans’ caucus and is recommended to Senate from the Senate Governance Committee, as presented in the attached documentation.

MOTION: THAT Senate approve the revisions to the Undergraduate Continuance (92) policy, as presented.

Undergraduate Continuance (92) Policy Revisions Page 67 of 105 AGENDA ITEM # 9.2.5

NUMBER 92

APPROVAL DATE 06-04-1991

LAST AMENDMENT 04-11-2014 LAST REVIEWED 11-16-2012

NEXT REVIEW DATE 11-2017

UNDERGRADUATE CONTINUANCE

Approval Authority Senate Responsible Executive Provost and Vice-President Academic; Registrar Related Policies / Legislation Academic Warning (79); Re-Admission (91); Grade Point Average (104)

PURPOSE

The purpose of this policy is to describe the criteria and guidelines for academic standing and continuance at UFV. A student’s academic standing, based on grade point averages, determines his or her enrolment status and any conditions associated with that status, including the ability to continue as a student of UFV.

SCOPE

This policy applies to all undergraduate students attending UFV.

DEFINITIONS

In this policy, the following definitions apply:

Grade Point Average (GPA): A numerical average of grades on a student’s record as described in the Grade Point Average policy. (If a GPA cannot be calculated, an equivalent will be defined by the Registrar). A GPA is based on all courses taken in a single term.

Cumulative Grade Point Average (CGPA): The GPA based on all courses a student has taken in their entire academic career.

Program continuance requirements: Requirements set by a program that must be met in order to remain enrolled in the program. These requirements may include a GPA equal to or higher than 2.00.

POLICY

1. Students must have a CGPA of at least 2.00 to remain enrolled in Good Academic Standing at UFV. 2. Failure to meet the minimum CGPA requirement will result in restrictions on registration and may eventually lead to academic suspension from the University. 3. The academic standing of all students covered under this policy for courses where letter grades are assigned will be determined at intervals of 9 credits at the start of a student’s academic career and then at the end of every term after 27 credits have been completed. Students will be assessed after every term enrolled, but Academic Standing will only change at the intervals noted above. 4. Students in Good Academic Standing will have no registration limits placed on them. Students on Academic Warning or Academic Probation are limited to registering in 10 credits.

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Undergraduate Continuance (92) Policy Revisions Page 68 of 105 AGENDA ITEM # 9.2.5

5. After each semester, students put on Academic Warning, Academic Probation, or Required to Withdraw status or who are continued on Warning or Probation will be notified by the Registrar. 6. Students’ academic standing will be permanently reflected on their student record and will appear on official and unofficial transcripts. 7. Students who have been Required to Withdraw from UFV under this policy are subject to readmission and continuance requirements as listed in the UFV academic calendar. Students are normally only readmitted once to the same program. A student has the right to appeal changes made to his or her academic standing in situations where extreme extenuating circumstances have contributed to the student’s inability to meet the GPA and/or CGPA required for continuance. Appeals will be reviewed by a committee chaired and assembled by the Registrar (or designate).

REGULATIONS

1. Good Academic Standing: Any student with a minimum CGPA of 2.00 is assigned this status. 2. Academic Warning: This status is only applicable immediately after completing the first 9 credits at UFV.

2.1. If after completing the first 9 credits, a student has a CGPA less than 2.00, s/he will be put on Academic Warning.

2.2. If while on Academic Warning, the student’s CGPA becomes 2.00 or greater, s/he will return to Good Academic Standing.

3. Academic Probation: This status may be assigned to a student after 18 credits, 27 credits or after every term enrolled after 27 credits (hereafter referred to as a “checkpoint”).

3.1. If at any point after a checkpoint for a student in Good Academic Standing or on Academic Warning, the CGPA falls below 2.00, s/he will be placed on Academic Probation.

3.2. Every time a student already on Academic Probation reaches another checkpoint and has a GPA of 2.00 or higher but a CGPA less than 2.00, s/he will continue on Academic Probation.

3.3. If at any time while on Academic Probation, the CGPA is 2.00 or greater, s/he will return to Good Academic Standing.

4. Required to Withdraw: If a student on Academic Probation at two consecutive checkpoints reaches a third checkpoint and has a GPA and CGPA less than 2.00, s/he will be Required to Withdraw from UFV.

5. Readmission and Continuance: A student who is Required to Withdraw may be considered for immediate readmission to a developmental program (as defined in the UFV calendar), or after an absence of two semesters, may reapply to any other program (see policy above for readmission information).

5.1. A student readmitted under 5 will be placed on academic probation and must achieve a CGPA of 2.00 within the first two semesters or the student will be Required to Withdraw from UFV again.

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Minutes for the University of the Fraser Valley SENATE Friday April 11, 2014

PRESENT:

Alumni: Kelly Chahal

Board Representative: Chris Bertram

Deans: Sue Brigden John English Rosetta Khalideen Lucy Lee Joanne MacLean Jacqueline Nolte

Faculty Members: Trudy Archie Tom Baumann Alastair Hodges Steven Marsh Gerry Palmer (Vice-Chair) Teresa A. Piper Christine Slavik Maggie Theron John Todrick Alisa Webb

President: Mark Evered (Chair)

Provost/VP Academic: Eric Davis

Staff: Colleen Bell Mark Brosinski

University Librarian: Kim Isaac

Guests: Vladimir Dvoracek, Diane Griffiths, Samantha Pattridge

Regrets: Maria Bos-Chan, Zoe Dennison, Dan Harris, Noham Weinberg, Alisa Webb, Al Wiseman

Approved Senate Minutes, 2014 04 11 Page 71 of 105 AGENDA ITEM # 9.3.1

UFV Senate Meeting, Public Session April 11, 2014

1. CALL TO ORDER

1.1. Opening Remarks

President Evered called the meeting to order at 2:34 pm and extended a warm welcome to members and guests.

2. ADOPTION OF CONSENT ITEMS

2.1. Consent Items

Agenda, 2014 04 11 Public Minutes, 2014 03 14 Award of Credential Posthumously Graduands, 2014 04 11 In-Camera Agenda, 2014 04 11 In-Camera Minutes, 2014 03 14

MOTION:

THAT the following consent items be adopted by Senate, as presented: • Agenda, 2014 04 11 • Public Minutes, 2014 03 14 • Award of Credential Posthumously • Graduands, 2014 04 11 • In-Camera Agenda, 2014 04 11 • In-Camera Minutes, 2014 03 14 T. Baumann/K. Isaac CARRIED

3. DECISION ITEMS

3.1. Senate Governance Committee - Gerry Palmer

3.1.1. Rules for the Conduct of Business on Standing Committees - Electronic Voting Option

Senate requested one further revision to specify that the two days set aside for the "reply-all" email comments in 2.2. b.ii) be business days.

MOTION: THAT Senate approve the change to the Rules for the Conduct of Business on Standing Committees to include a section on electronic voting, with established parameters and guidelines, as further revised by Senate at today's meeting. G. Palmer/S. Brigden CARRIED

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UFV Senate Meeting, Public Session April 11, 2014

3.1.2. Undergraduate Continuance Policy Revisions

MOTION: THAT Senate approve the revisions to the Undergraduate Continuance (92) policy, as presented. G. Palmer/T. Baumann CARRIED

Mr. Palmer assumed the chair for the remainder of the meeting.

3.2. Academic Planning and Priorities Committee - Eric Davis

3.2.1. Theatre Diploma Entrance and Program Requirement Changes

MOTION: THAT Senate approve the changes to the Theatre diploma (formerly Theatre Arts diploma) entrance requirements as recommended by APPC. G. Palmer/T. Archie CARRIED

MOTION: THAT Senate approve the changes to the Theatre diploma (formerly Theatre Arts diploma) program requirements as recommended by APPC. E. Davis/J. Nolte CARRIED

3.2.2. Bachelor of Science Entrance Requirement Changes

MOTION: THAT Senate approve the changes to the addition of GEOG 103 as an entrance requirement option for the Bachelor of Science degree as recommended by APPC, effective September 2014. E. Davis/S. Brigden CARRIED

3.2.3. Health Care Assistant Certificate Entrance Requirement Changes

MOTION: THAT Senate approve the changes to the Health Care Assistant certificate entrance requirements as recommended by APPC, effective September 2015. E. Davis/J. MacLean CARRIED

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UFV Senate Meeting, Public Session April 11, 2014

4. REPORTS

4.1. Report from Provost and Vice-President, Academic Eric Davis

Dr. Davis reported on the following:

• Strategic Enrolment Management Planning Framework, to be presented at Senate in June; • Chilliwack Official Community Plan; • May 5 Pro D Day: Student Engagement, Critical Thinking, and Writing: Ideas Worth Sharing. Sessions begin at 8:30 and end at 3:50 with a wine tasting event. Registration is via the Teaching and Learning web page; • May 7 Forum on learning outcomes and assessment, for development and intersection between K-12 and post-secondary education: Developments and Assessments in the Fraser Valley. Registration is via the Teaching and Learning web page; • Ninety-credit degree proposal from Communications underway; • UFV's proposal, from the College of Arts, accepted by the Institute on Integrative Learning and the Departments - an important achievement.

4.2. Report from President and Vice-Chancellor Mark Evered

President Evered reported on the following:

• Chilliwack Official Community Plan; • UFV 2014-15 Budget approved by the Board; • Events on April 4 to kick off UFV's 40th Anniversary celebrations, including: o Visit by Premier and Minister for official opening of the Agriculture Centre in Chilliwack; o Cake-cutting ceremonies in Abbotsford, Mission, and Hope; o Sold-out talk by Chris Hadfield, co-sponsored with the Summit Negotiations Society as a fundraiser for the Peace and Conflict Resolution program; • Event planned on the Chilliwack campus as the Abbotsford and Chilliwack Chambers of Commerce collaborate to host an agriculture-themed event; • Funding opportunities including: o ESL one-time transition funding of $350,000; unsuccessful bid for federal funds; o $75,000 funding for pilot training projects for individuals with disabilities; o ITA shift to learner-demand funding and slight increase in Trades funding; o Aboriginal students emergency funding - approximately $700 per student; • (Dr. Davis reported on) the graduation ceremony for students in the highly successful Turning the Page program; UUP stepped up to assist with student upgrading prior to program entry; • Attendance at Mind the Gap meeting - a group of employers and educators (BCAIU mainly) meeting on the issue of gaps in immigrant education preventing them from practicing their trade in BC; • Recent trip to China to meet with investors and potential partners; investor

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UFV Senate Meeting, Public Session April 11, 2014

looking at opportunities in University District area; • Follow-up visit by Social Work program students of Xi”an Fanyi University in May; • Agreement with Okanagan College for joint training opportunities at their Salmon Arm campus; many thanks to • Dean English and colleagues; • Athletics Awards banquet, recognizing the athletic, and also remarkable academic, achievements of our students; • Visual Arts' recent auction and upcoming Graduation Show on April 25 • Theatre students' outstanding production of Romeo and Juliet; • Presentations by Honorary Doctorate degree recipients Bif Naked and Penny Park; Ms. Park, recipient of the very prestigious Canadian Science Communication award, to assist with programing and other activities, including judging the Science Fair; • Celebration of Life event for the late Jack Harris, past recipient of UFV Honorary Doctorate degree; • Recent opportunity to say goodbye to Cheryl Isaac, retiring as Director of Continuing Studies; • AUCC meeting discussions on Aboriginal education and recent Bill for a First Nations Education Authority; • Joint Board/Senate session in June with talks planned on the future of post- secondary education in Canada.

5. DISCUSSION ITEMS

5.1. Report of the Task Force on Research and Scholarship

Dr. Davis reported on the work and recommendations of the subcommittee to the Task Force on Research and Scholarship. He took the occasion to thank the Task Force for its dedication in taking on this challenging project. He invited Diane Griffiths to speak on the evaluation of principles to be utilized for assessing applicants. Ms. Griffiths spoke of the challenge in assessing whether the application of Merit should be separate or imbedded in the principles system in some way, stating that this may be addressed as the system is tested.

Highlights of an open discussion by senators included the following points:

• Principle four should be brought to equal footing with Principle two; • Ranking system may be more complex than necessary; • Importance of involving students; • Importance of transparency in research and scholarship goals; • Reporting mechanism or rules required to rate projects based on delivery of objectives, affecting future applications; one possible way to do this might be to review applications based on past performance.

In closing, Dr. Davis reported that the document is currently receiving a wide circulation as part of the consultation before a pilot test is initiated in 2014-15. Everyone is encouraged to send comments to the office of the VP Academic, including feedback once they've gone through the process in the pilot year.

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UFV Senate Meeting, Public Session April 11, 2014

5.2. Results of UFV 2013 National Survey on Student Engagement - Vladimir Dvoracek

Mr. Dvoracek presented the results of the 2013 national survey on student engagement. He explained the UFV scores, in relation to the 26 Canadian universities participating in our comparison group, and identified potential variances in scores produced by destination vs commuter schools. The presentation was followed with an open discussion at Senate. President Evered thanked Mr. Dvoracek for a very interesting and thought-provoking conversation.

6. INFORMATION ITEMS - appended to the agenda package

6.1. Research Centres Report 2012-2013

6.2. President's Report - April 2014

6.3. Senate's Two-Year Review of Faculty and College Councils - Applied and Technical Studies Faculty Council Terms of Reference - no revisions

6.4. Senate Governance Committee Minutes, 2014 01 28 and 2014 03 14

6.5. Items brought forward from 2014 03 14 Senate in-camera session

7. IN-CAMERA SESSION - Agenda under separate cover

8. ADJOURNMENT and NEXT MEETING

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2014 Grads for Senate Approval EXHIBIT:

Bachelor Degree Bachelor Degree

Bachelor of Arts Bachelor of General Studies Jennifer Ashlee Olesja Friesen Psychology major Communications minor Kinesiology minor for Arts Harrison Taylor Depner Bachelor of Kinesiology English major Inderpret Kaur Bring Philosophy minor Biology minor Jonathan Fortier James Gregory Palframan French extended minor History extended minor Bachelor of Science Megan Elyse George Gail Florence Nelson Psychology major Biology major Khaene F. Hirschman Cellular & Molecular Genetics concentration English major Chelsea Elizabeth McGowan Psychology major Jocelyn Dawn McKay English major Sociology minor Lindsay Meloshinsky Psychology major Kinesiology minor for Arts Hardeep Kaur Sidhu Geography major History extended minor International Studies concentration Urban Studies concentration Kara Marie Warnock Geography major Urban Studies concentration

Bachelor of Business Administration Steven Battistoni Glen DeVries Economics minor Brady S. Dysserinck Economics minor Arpit Mittal Akram Mourad Economics minor Anthony Joseph Nicola Traci Rexworthy Human Resource Management option Jordan Derek Tielmann Monika Toor

Bachelor of Fine Arts Charissa Smith Visual Arts major

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2014 Grads for Senate Approval EXHIBIT:

Bachelor Degree Associate Degree

Bachelor of Social Work Associate of Arts Degree Kimberly Ajele Melanie Leslie Charlton Child Welfare specialization Samantha Jayne Kurath Nan Berkhout-Loots Harpreet Narang Nicolaus Joseph Daniel Brunet Heather L. Prohaska Child Welfare specialization Kayla Silk Steven Calvin Jacqueline Catt Diploma Danielle Marie Clements Karen Custodio British Columbia Adult Graduation Diploma Diondra L. Doak Maninder Brar Child Welfare specialization Kristjana Lucille Einarsdottir Michelle Jane Geraghty Diploma in Business Administration Child Welfare specialization Rida Dahbi Ravdeep Gill Olesja Friesen with Co-operative Education option Tricia Anne Godfrey Child Welfare specialization Parminder Grewal Gordon Gregory Hodson Kristin MacDonald Child Welfare specialization Arpit Mittal Amandeep Kaur Sidhu Denae Seina Jacobson Daniel Janzen Tayyab Islam Javed Diploma in General Studies Child Welfare specialization Christopher J. Peters Britney Mammel Sheena Mista Diploma in Liberal Arts Child Welfare specialization Alicia Butschler Kiran Kaur Parmar Sandra Elena Canfield Amanda Jolene Paulton Sean Mark Carman Karen Marie Prudhomme Sarah Nichole Cornies Amanda Kathleen Readings Shaun Croft Child Welfare specialization Jonathan Fortier Jackie Rillera Devon Nicole Galitsky Child Welfare specialization Katherine Leigh Gibson Banita Thandi Emma Hamilton Meghan Trafananko Janelle Allison Harder Leah Turkington Christopher Scott Kleingertner Child Welfare specialization Samantha Jayne Kurath Benjamin A. Vegt Hannah Larsen Child Welfare specialization Heidi May Ingrid Luhmert Meghan Watts Harpreet Narang Child Welfare specialization Hannah Patricia Annabelle Pink Tanya Leanne Wilson Hardeep Kaur Sidhu Kristina Woodward Kasey Dawn Smith Mark K. Zimmermann Brandon M. Tomm Child Welfare specialization

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Graduands, 2014 05 09 Page 78 of 105 AGENDA ITEM # 9.3.2

2014 Grads for Senate Approval EXHIBIT:

Diploma Certificate

Diploma in Library and Information Technology Welding (Level B) Certificate Crystal May Baughman Michael Alexander Youth Services concentration Stanley Dean Bergen Dustin Luke Christensen Rob Boorse Youth Services concentration Nadeem Brunsdon Jill Elizabeth Holgate Derek Joel Epp Youth Services concentration Blake Gray Dayton Arnold Jackson Certificate Kyle Kornyk Dustin Mitchell Laakso Braeden Lawley Aircraft Structures Technician Certificate Daryl McMillan Michael William Miskie Cameron Mitchell Paxton Robert Anthony Skrukwa Daniel Lyle Stobbart Anthony Wright Elshan Tagiev

Certificate in Accounting Welding (Level C) Certificate Xiaofei Wang Richard M. Keras

Certificate in Applied Business Technology Certificate (5 to 30 credits) Calla Abbott Jacqueline Belanger Alicia Giacometti Bookkeeping for Small Business Certificate Fallon Chentelle Marston Bommy Ahuja Gurpreet Kaur Sidhu Samara Gale Carrie-Anne Sieben Rachel Ashley Martin Micaha Tvete Nicole Amy Katherine Neufeld Sophia Vuong Lori L. Witmer Breena Michelle Wirtz Nicole Zillwood Certificate in Extended Studies in Social Services Aislinn Celeste Ivey Certificate in Business Administration First Nations option Shxwmísems ye xwexwílmexw Kristin MacDonald

Certificate in Family Child Care Certificate in Marketing and Sales Lorena Elizabeth Figueroa Orantes Monika Toor Gabrielle Michel Inderjit Kaur Poonian Cisco Certificate in Networking and Network Security Vipan Sidhu Goran Panic Certificate in Media Literacy Construction Electrician Certificate Katherine Leigh Gibson Steven James Aldcroft Thomas Nyte Brandon Parry Certificate of Academic Proficiency in English as a Second Welding (Level A) Certificate Language Wesley John Junior Fales Sheila Marlene Avila Valentin Gruenwald Bryce Penner Introduction to Journalism Certificate Katherine Leigh Gibson

30-Apr-2014 11:56 AM Page 3 of 4

Graduands, 2014 05 09 Page 79 of 105 AGENDA ITEM # 9.3.2

2014 Grads for Senate Approval EXHIBIT:

Certificate (5 to 30 credits) Certificate (5 to 30 credits)

Library Technician Post-diploma Certificate Professional Communications Essentials Certificate Susan Ann Gibbs Christabelle J. Alberastine Abdullah Abdulaziz Alshenaibir Modern Languages Advanced Proficiency Certificate Nolan Jeffrey Baerg Ricardo Mauricio Coppola Mendoza Jasdeep Basanti in Spanish Steven Battistoni Hannah Larsen Permeet Brar in French Sean Mark Carman Garrett D. Fordy Modern Languages Intermediate Proficiency Certificate Olesja Friesen Kaitlyn Gendemann Olivia Claire MacAlpine Auston in Spanish Ryan Mathew Gurr Matthew Douglas Stam Devon Nicole Galitsky in French Lori Ann Teske Janelle Allison Harder in Japanese Teaching English as a Second Language Certificate Kristianne Rebecca Hendricks Shelley A. Chute in Spanish Hannah Larsen Veterinary Administrative Assistant Certificate in French Danielle Maree Barbeau Jennifer Leanne Martel Nicole Belzer in French Ashley Beveridge Neil Christopher McGillivray Jodie Lynn Frances Born in Spanish Emma Curson Keegan Nagai Victoria Lausanne Amaia Ensing in Japanese Carissa Gray Amelia Ritchie Audrea Marie Lewis in French Nicole Michelle Thorne Yimuzi Zhang Sherry Unger in Japanese Brooke Williams Julia Jeanette Wilson Nursing Unit Clerk Certificate Hailey Ann Alpaugh Amanda Dignan Jessica Eden Amanda Nicole Egresits Christina Elizabeth Ens Markelle Noelle Ferrara Angela Furgason Miranda Blanche Gray Christina-lee Laary Amanda Christina Labbé Hillary Margaret Anne Olma Mariah Shareski Leola Sippel Haley Larissa Marie Soderstrom Karen Wiens Rebecca Williams

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Graduands, 2014 05 09 Page 80 of 105 AGENDA ITEM # 9.3.3

To: Mark Evered, Senate Chair From: Samantha Pattridge, Undergraduate Education Committee Chair Date: April 30, 2014 RE: UEC Yearly Report – 2013/14

This report summarizes UEC’s activities over 2013/14. Included are a brief summary of the course and program approval numbers, updates on the policy work UEC has undertaken, and a general statement about UEC’s future plans.

Program and Course Approvals

Over this past year, UEC has made decisions on the following:

• Total course proposals: 260 (99 minor, 127 major, 29 new courses, 5 discontinued) • Total program proposals: 85 (48 major, 31 minor, 3 new, 3 discontinued)

Policy work

The UEC Policy Subcommittee and UEC itself have been working on several policies over the past year.

1. Undergraduate Course and Program Approval policy (21)

Proposed changes:

• Provide for Expedited Undergraduate Program Approval as recommended by APPC (for more information, please see the September 25, 2013 APPC agenda package). • Separate the Procedures (as detailed in Appendices A, B, and C) from the policy itself. • Identify responsibility for various program and course approval templates and guidelines.

Revision of this policy began in Fall 2013. Consultation has taken place, and final changes are currently pending Senate approval.

2. Assignment of Course Credit policy (105)

The UEC Policy Subcommittee has been meeting monthly to discuss the proposed changes to policy 105.

• Revisions to policy 105 are in response to the following UEC concerns: o No specific guidelines exist for what constitutes a 3 or 4 credit course. o Unclear relationship between instructional hours and credits. o No clear guide for UEC to follow when reviewing course credit and hours on a course outline.

Undergraduate Education Committee Annual Report Page 81 of 105 AGENDA ITEM # 9.3.3

• The policy revisions are based on a typical instructional model where one hour of instruction time means that students are required to spend two hours working outside of class to meet the outcomes of the course. However, the draft policy has been expanded to include courses that do not fit into the traditional model (e.g. online learning). In such a case, there will be an opportunity to assess the amount of course work required of students.

UEC reviewed proposed changes on April 25, 2014, and will be sending the draft for further consultation as directed by SGC.

3. Grading System policy (101)

Proposed changes to the grade interpretation wording were brought forward, and UEC recommended that a full review of the policy be conducted. Based on the feedback from a broad consultation, UEC will begin the full policy review. UEC decided that there was not enough institutional support to make the wording changes before the full policy review.

UEC Subcommittees

1. Policy Subcommittee • Assignment of Course Credit Policy (105).

2. Transfer Credit Subcommittee • See attached report.

3. Admissions Subcommittee • No report for this year.

4. Course Outline Subcommittee • Revised the Official Undergraduate Course Outline form and Cross-listed form (attached). • Created a Transfer Credit form, Supplemental Texts form, and Course Outline Style Guide (attached).

5. Short Programs Subcommittee • The membership composition and mandate of the subcommittee was revised. A report will be submitted to UEC in June.

UEC Future Plans

The Chair of UEC attended the Senior Academic Administrators’ Forum at Langara College in October 2013. The forum was an excellent opportunity to connect with chairs and members of curriculum

Undergraduate Education Committee Annual Report Page 82 of 105 AGENDA ITEM # 9.3.3

approval bodies at other institutions and to learn more about approval processes across BC. It was reassuring to learn that other institutions across BC struggle with the same issues related to curriculum approval: ensuring consistency, establishing markers for quality curriculum, maintaining quality control, and still establishing a transparent and timely process. As a result of that forum, changes to improve UFV’s undergraduate course and program approval process are being considered for next year. A UEC retreat is being planned for August 29, 2014. The retreat will provide an opportunity for UEC members to discuss guidelines that UEC should create and use when reviewing items at UEC. Topics of discussion may include: • UEC’s role within the broader UFV context (presentation from UEC Chair) • Establishing quality curriculum guidelines for consultation with the UFV community • Program prioritization and SEM – how they impact the work of UEC • Identifying standards of evidence for presentations to UEC • Writing and assessing learning outcomes (presentation from Director of Teaching and Learning) • The role of the Registrar’s Office (presentation from UEC Vice-Chair) • How to approach interdisciplinary programs

Undergraduate Education Committee Annual Report Page 83 of 105 AGENDA ITEM # 9.3.3

ORIGINAL COURSE IMPLEMENTATION DATE: REVISED COURSE IMPLEMENTATION DATE: COURSE TO BE REVIEWED: (six years after UEC approval) Course outline form version: 11/22/13

OFFICIAL UNDERGRADUATE COURSE OUTLINE FORM

Note: The University reserves the right to amend course outlines as needed without notice.

Course Code and Number: Number of Credits: Course credit policy (105)

Course Full Title: Course Short Title:

Faculty: Choose an item. Department (or program if no department):

Calendar Description:

The calendar description should be written in active voice with a maximum of 40 words. Use sentence fragments, eliminate redundant words and phrases, and don’t repeat what’s in the course title. Make the description clear, brief, and informative.

Note: Students with credit for cannot take this course for further credit.

Prerequisites (or NONE):

Corequisites (if applicable, or NONE):

Pre/corequisites (if applicable, or NONE):

Transfer Credit Equivalent Courses (cannot be taken for additional credit) Former course code/number: Transfer credit already exists: Yes No Cross-listed with: Transfer credit requested (OReg to submit to BCCAT): Equivalent course(s): Yes No (Note: If yes, fill in transfer credit form)

Note: Equivalent course(s) should be included in the calendar description by Resubmit revised outline for articulation: Yes No way of a note that students with credit for the equivalent course(s) cannot take

this course for further credit. To find out how this course transfers, see bctransferguide.ca.

Total Hours: 0 Special Topics Typical structure of instructional hours: Will the course be offered with different topics? Yes No Lecture hours If yes, Seminars/tutorials/workshops Different lettered courses may be taken for credit: Laboratory hours No Yes, repeat(s) Yes, no limit Field experience hours Experiential (practicum, internship, etc.) Note: The specific topic will be recorded when offered. Online learning activities Maximum enrolment (for information only): Other contact hours: Expected frequency of course offerings

Total 0 (every semester, annually, etc.):

Department / Program Head or Director: Date approved:

Campus-Wide Consultation (CWC) Date of posting:

Faculty Council approval Date approved:

Dean/Associate VP: Date approved:

Undergraduate Education Committee (UEC) approval Date of meeting:

Undergraduate Education Committee Annual Report Page 84 of 105 AGENDA ITEM # 9.3.3

[COURSE] University of the Fraser Valley Official Undergraduate Course Outline Page 2 of 2

Learning Outcomes

Upon successful completion of this course, students will be able to:

Prior Learning Assessment and Recognition (PLAR)

Yes No, PLAR cannot be awarded for this course because

Typical Instructional Methods (guest lecturers, presentations, online instruction, field trips, etc.; may vary at department’s discretion)

NOTE: The following sections may vary by instructor. Please see course syllabus available from the instructor.

Typical Text(s) and Resource Materials (if more space is required, download supplemental Texts and Resource Materials form)

Author Surname, Year Initials Title (article, book, journal, etc.) Current Edition Publisher Published 1. 2. 3. 4. 5.

Required Additional Supplies and Materials (Eg. Software, hardware, tools, specialized clothing)

Use this section for supplies and materials for all sections of this course.

Typical Evaluation Methods and Weighting

Final exam: % Assignments: % Midterm exam: % Practicum: %

Quizzes/tests: % Lab work: % Field experience: % Shop work: %

Other: % Other: % Other: % Total: 0%

Details (if necessary):

Grading system: Letter Grades: Credit/No Credit: Labs to be scheduled independent of lecture hours: Yes No

Typical Course Content and Topics

Departments typically list course content by week, unit, or module. Please provide one or more examples for a typical course term.

For Administrative Use Only

Department code: CIP Code: Course Level Code:

PDC Code:

Undergraduate Education Committee Annual Report Page 85 of 105 AGENDA ITEM # 9.3.3

ORIGINAL COURSE IMPLEMENTATION DATE: REVISED COURSE IMPLEMENTATION DATE: COURSE TO BE REVIEWED: (six years after UEC approval) Cross-listed outline form version: 11/22/13 OFFICIAL UNDERGRADUATE CROSS-LISTED COURSE OUTLINE FORM

Note: The University reserves the right to amend course outlines as needed without notice.

Course Code and Number: Number of Credits: Course credit policy (105)

Course Title:

Faculty: Choose an item. Department (or program if no department):

This is a cross-listed course. Please refer to for the official course outline.

Calendar Description:

Note: Students with credit for cannot take this course for further credit.

Prerequisites (or NONE):

Corequisites (if applicable, or NONE):

Pre/corequisites (if applicable, or NONE):

this course for further credit. To find out how this course transfers, see bctransferguide.ca.

Department / Program Head or Director: Date approved:

Campus-Wide Consultation (CWC) Date of posting:

Faculty Council approval Date approved:

Dean/Associate VP: Date approved:

Undergraduate Education Committee (UEC) approval Date of meeting:

For Administrative Use Only

Department code: CIP Code: Course Level Code:

PDC Code:

Undergraduate Education Committee Annual Report Page 86 of 105 AGENDA ITEM # 9.3.3

[COURSE] University of the Fraser Valley Transfer Credit Request Form

Transfer Credit Request Form

Please fill out this form if transfer credit should be requested.

Transfer Request Institution Full Institution name credit exists transfer code credit AI Art Institute of Vancouver ASM Acsenda School of Management AU Athabasca University CAPU Capilano University CNC College of New Caledonia COTR College of the Rockies COLU Columbia College EC Emily Carr University of Art & Design FDU Fairleigh Dickinson University KWAN Kwantlen Polytechnic University NVIT Nicola Valley Institute of Technology NIC North Island College NWCC Northwest Community College OC Okanagan College SFU Simon Fraser University TRU Thompson Rivers University TRU-OL Thompson Rivers University, Open Learning TWU Trinity Western University UBC University of British Columbia- Vancouver Campus UBCO University of British Columbia- Okanagan Campus UCW University Canada West UNBC University of Northern BC UVIC University of Victoria VIU Vancouver Island University

Please note that upper-level (300- and 400-level) courses can only be sent for transfer credit request to TRU, TRU-OL, UNBC, and ECU (fine arts courses only). Please see the following webpage for further information: http://www.bccat.ca/cr/upper.cfm.

For further information on identifying appropriate receiving institutions, please see the following webpage: http://bccat.ca/info/handbook/pages/identifying-appropriate-receiving-institutions?in_handbook=241

Undergraduate Education Committee Annual Report Page 87 of 105 AGENDA ITEM # 9.3.3

[COURSE] University of the Fraser Valley Official Undergraduate Course Outline Supplemental Form

Supplemental Texts and Resource Materials Form

For use with the Official Undergraduate Course Outline Form, if more space is required for the Typical Text(s) and Resource Materials field.

Current Year Author Surname, Title (article, book, journal, etc.) Edition Publisher Published Initials 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.

Undergraduate Education Committee Annual Report Page 88 of 105 AGENDA ITEM # 9.3.3

Course Outline Style Guide

General Course Outline Guidelines

1. Memos: Any course outline that is proceeding through the approval process should be submitted with a memo. To ensure that all relevant information is included, it is highly recommended to use the Memo Template for Course Proposals that can be found on the UEC resources webpage (http://www.ufv.ca/senate/uec/uec-resources/).

2. Official Undergraduate Cross-Listed Course Form: Cross-listed courses should be on the Official Undergraduate Cross-Listed Course Form. Any time that changes are made to the main course, which is on the Official Undergraduate Course Outline Form, the same changes also need to be made on the corresponding Official Undergraduate Cross-Listed Course Form.

3. Supplemental Texts and Resource Materials Form: Whenever more than five text or resource materials need to be listed on the Official Undergraduate Course Outline Form, the Supplemental Texts and Resource Materials Form provides an area to list the additional information.

4. Transfer Credit Request Form: A Transfer Credit Request Form has been created to provide departments with the opportunity to indicate the institutions which should be sent transfer credit requests. Departments are familiar with the content of the course and have a good understanding of which institutions the course would likely be granted transfer credit for.

5. Course Short Title: When a course title exceeds 30 characters, Banner requires that a short version of the title is entered. The Official Undergraduate Course Outline Form provides a space for this information. It is important for departments to indicate the course short title as they have a better understanding of the course content and can provide a course title that is meaningful to students.

6. Course Numbers: As directed by the Office of the Registrar, course numbers cannot be reused. Banner’s repeat checking process will assign includes and excludes to repeated courses. Using recycled course numbers will create erroneous includes and excludes for repeated courses.

7. Equivalent Courses: Equivalent courses should be limited to courses that have the same credit as the two courses are equal in calculation of repeating courses and meeting prerequisites. New courses that are replacing an old course in a program are not necessarily equivalent courses and should not be coded in Banner as such. These courses should be flagged in a degree audit system rather than coded as equivalent.

Two courses cannot be coded as equivalent to one course. This practice affects the prerequisite checking and the calculation of including and excluding courses on a student’s transcript.

Undergraduate Education Committee Annual Report Page 89 of 105 AGENDA ITEM # 9.3.3

Prerequisite Style Guidelines Prerequisites need to have consistent formatting standards so that students can interpret the course requirements

1. All high school subjects should include the full name in upper and lower case. E.g. Principles of Mathematics 12

2. All UFV courses should use the course acronym in upper case. E.g. BIO 408

3. The format for the wording when prerequisites require credits hours is: “xx (E.g. 45) university-level credits”

4. The format for the use of numbers versus words is: “# (E.g. 9) credits” (versus number (E.g. nine) credits)

5. The format for identifying the course level is: “xxx (E.g. 200)-level courses” - Banner will include courses 200-level and above (Some outlines have used wording such as second-year courses, lower level/upper courses, etc.)

6. Use brackets, and the words “and” and “or” within the prerequisite statements. Use of commas and semicolons does not always clarify the intention of the prerequisites. Brackets are used in mathematical equations, which is similar to the coding of prerequisites.

E.g. CIS 190 and CIS 192; one of COMP 150, COMP 125, or COMP 152; and one of ENGL 105 or any 100- level CMNS course.

With brackets this would be (CIS 190) and (CIS 192) and (one of COMP 150, COMP 125, or COMP 152) and (one of ENGL 105 or any 100-level CMNS course). It is now clear that there are 4 courses that are required to meet the prerequisite requirement.

Corequisites

7. Watch the reference to corequisites courses especially in programs where all the courses may not be offered in the same term. These outlines should indicate the requirements in the pre/corequisites section.

Undergraduate Education Committee Annual Report Page 90 of 105 AGENDA ITEM # 9.3.3

Banner cannot accommodate certain prerequisites

8. Do not use a required GPA as a prerequisite.

9. Do not include a grade average, such as B+ average in 3 courses. Each course needs its own individual letter grade.

10. Do not use statements such as “taken in the previous semester”. The minimum that can be coded is within one year.

11. General requirements that are not associated with a UFV course or a recorded test score cannot be coded as requirements. E.g. “knowledge of programming language” “diploma-related course work” “familiarity with the basic skills of historical inquiry is expected” “departmentally-approved certificate or diploma” (unless specific UFV credential is stated)

12. Do not use different prerequisites for a course based on the student’s program of study. All prerequisites that are coded are enforced for all students.

13. Define specific course acronyms instead of general statements such as Arts and Applied Arts. There is no published list to which students can refer to confirm which courses qualify under these headings.

14. Do not include two prerequisite statements that include program admittance or a specified number of credits. These two requirements are coded in different portions of the system and are independent of each other.

15. A prerequisite should be set on a per course basis, based on what the requirements are for that course. By listing all the courses from a certain level, departments do not have the flexibility of offering courses in the program out of sequence or part time without needing many waivers. In addition, it is very difficult to keep up with changes in the courses within a program. E.g. “Admission to the CYC Program, all 200-level courses need to be completed”

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