AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD of GOVERNORS Thursday, May 17, 2012 Meeting: 6:30 P.M

AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Thursday, May 17, 2012 Meeting: 6:30 p.m. Room A225/9 (Boardroom) - UFV Abbotsford Campus 33844 King Road, Abbotsford

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1. WELCOME from the CHAIR 1.1 Recognition of Outgoing Members

2. ITEMS for ADOPTION 2.1 Agenda, 2012 05 17 THAT the Agenda for the 2012 05 17 meeting of the UFV Board Public Session be adopted, as presented. 3-7 2.2 Minutes, 2012 04 12 THAT the Minutes for the 2012 04 12 meeting of the UFV Board Public session be approved, as presented.

3. GOVERNANCE COMMITTEE - B. McGhie

3.1. Report 3.1.1 Board Retreat Update - A. Wiseman

3.2. Approval Items 9 3.2.1 2012-13 Board Meeting Schedule and Locations THAT, upon the recommendation of the Board Governance Committee, the UFV Board of Governors approves the 2012-13 Board Meeting Schedule and Locations, as presented.

4. SENATE APPROVAL ITEMS - E. Davis 11 4.1 Practical Nursing Certificate Discontinuation THAT, upon the recommendation of Senate, the UFV Board of Governors approves the discontinuation of the Practical Nursing Certificate.

5. REPORTS

Page 1 of 53 UFV Board meeting Agenda, Public Session Thursday, May 17, 2012 Page

13-20 5.1 President's Report - M. Evered 5.1.1 Fall 2012 Applications Update (M. Evered/V. Dvoracek) 5.2 UFV Faculty & Staff Association - V. Cooke 21 5.3 UFV Alumni Association - A. Henderson 23 5.4 UFV Student Union Society - C. Vidal

6. INFORMATION ITEMS

6.1. Brought Forward from April 12 2012 In Camera Session - L. Stinson 25 6.1.1 2012-13 UFV Board Meeting Schedule (Dates) - Approved 27 6.1.2 2012-13 Operating Budget Recommendation, Approved 29 6.1.3 2012-13 Capital Budget Recommendation and Requests for Capital Transfers, Approved 31 6.1.4 Diploma in Practical Nursing New Program Tuition, Approved

6.2. Senate Information Items - E. Davis 6.2.1 Report 33-47 6.2.2 Approved Minutes from the March 16, 2012 Senate Meeting 49-50 6.2.3 Graduands 51-53 6.2.4 Creation of Senate Standing Committee for Student Appeals

7. ADJOURNMENT and NEXT MEETING 7.1 Reminder of Upcoming Events: ● June 8/9 - Board Retreat ● June 14/15 - UFV Convocation

Next Regular Board Meeting: Thursday, September 6, 2012, Room A225/9, UFV Abbotsford Campus

Page 2 of 53 Agenda Item # 2.2

Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, April 12, 2012 Room 16, Hope Secondary School 444 Stuart Street, Hope, BC

PRESENT: Board Members: Dr. Tim Cooper Mr. Barry Delaney Dr. Mark Evered Mr. Justin P. Goodrich Ms. Stacey Irwin Mr. Henry Jansen Ms. Bonnie McGhie Mr. Laurence Stinson Ms. Rupe Sunner Mr. Nikolas Venema

Regrets: Mr. Randy Bartsch Angela Bennett Dr. Brian Minter Mr. Sean Parkinson Ms. Terry-Lynn Stone

Administration: Ms. Leslie Courchesne, Director, Marketing & Communications Dr. Karen Evans, Vice-President, Students Ms. Madeleine Hardin, Associate Dean of Faculty, College of Arts Ms. Jackie Hogan, Chief Financial Officer Dr. Rosetta Khalideen, Dean, Faculty of Professional Studies Dr. Diane Reed, Dean, Faculty of Health Sciences Ms. Karola Stinson, Vice-President, External

Secretariat: Mr. Alan Wiseman, University Secretary/Registrar Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder)

Guests: Ms. Hilary Kennedy, Coordinator, Hope Centre Dr. Karen Nelson, Superintendent, School District 78

1. WELCOME from the CHAIR Mr. Stinson welcomed everyone to the meeting and called the meeting to order at 6:40 p.m. Congratulations were extended to Board members Justin P. Goodrich and Nik Venema for being recognized as student leaders in the 2011/12 Standout magazine.

Minutes, 2012 04 12 Page 3 of 53 Agenda Item # 2.2

UFV Board Meeting, Public Session 2012 04 12 Page 2 of 5 2. ITEMS for ADOPTION 2.1. Agenda, 2012 04 12

RESOLVED 038/12 THAT the Agenda for the 2012 04 12 meeting of the UFV Board Public Adoption of Agenda, Session be adopted, as presented. 2012 04 12 meeting, Moved by H. Jansen, seconded by R. Sunner. CARRIED Public Session

2.2. Minutes, 2012 03 01

RESOLVED 039/12 THAT the Minutes for the 2012 03 01 meeting of the UFV Board Public Approval of Minutes, Session be approved, as presented. 2012 03 01 meeting, Moved by S. Irwin, seconded by N. Venema. CARRIED Public Session

3. GOVERNANCE COMMITTEE 3.1. Report 3.1.1. Report Ms. McGhie directed members’ attention to the written report included in agenda packages. She also updated members on the joint Board/Senate Governance Committee meeting held on March 7th.

3.2. Approval Items 3.2.1. Annual Board Work Plan

RESOLVED 040/12 THAT, upon the recommendation of the UFV Board Governance Annual Board Work Plan, Approval Committee, the UFV Board of Governors approves the Annual Board Work Plan, as presented, and approves implementation of the Work Plan for September 2012. Moved by B. McGhie, seconded by H. Jansen. CARRIED

4. REPORTS 4.1. President’s Report In addition to the written report included in packages, President Evered provided the following verbal report: Fraser Cascade School District • Dr. Evered acknowledged appreciation for the good working relationship with Superintendent Nelson and Board Chair, Ron Johnstone. • He recognized the contributions of Hilary Kennedy, UFV’s Hope Centre Coordinator, who recently received a UFV Employee Excellence Award. Election Procedures • According to Section 66(1) of the University Act, “a university must be non-sectarian and non-political in principle”. The Board Governance Committee will consider developing a formal policy to guide UFV. • In respect to requests for use of UFV space for those campaigning, requests for use of our facilities will be treated as any other “outside” request (UFV Policy 132 – Building Use). • There have been concerns recently in the news of contributions to political parties from universities. UFV does have guiding policies and structures in place and no concerns have been raised at UFV. Ministry Communications • A call for proposals for Community Adult Literacy programs has been received. UFV has received support in the past for these programs, including those in the Hope and Agassiz regions.

Minutes, 2012 04 12 Page 4 of 53 Agenda Item # 2.2

UFV Board Meeting, Public Session 2012 04 12 Page 3 of 5 • ESL training is to be tuition-free for Canadian citizens. The Ministry is to be billed for tuition with the money coming from the Adult Basic Education Student Assistance Program. • BC Jobs Plan – has issued a public engagement process and call for feedback. • Carbon Trust Initiative - $5M capital available for school districts for energy-efficient projects (funding equivalent to total paid for carbon offsets). This does not appear to be available to post-secondary institutions. • The Premier plans to visit Tokyo, Seoul, Manila to promote trade and investment opportunities. BC Teachers’ Federation Job Action • UFV is monitoring developments in job action taken by the BCTF. Some actions may affect the delivery of programs and service on some UFV campuses such as the Teacher Education Program, tours by secondary students and other recruitment activities. UFV Budget • UFV’s Chief Financial Officer has received unofficial word that there will be no significant change from last year for the 2012/13 budget. • End-of-year funding received included: $0.5M for roof repairs for the Trades & Technology Centre in Chilliwack, $475,070 one-time funding for short-term training focussed on BC Jobs Plan, which will help offset reductions in funding from the ITA. AVED: Post-Secondary Education Leadership Council • This Council was created following receipt by the Ministry of the letter from presidents of all 25 public post-secondary institutions in BC. Terms of Reference are being established for the Council. Two Ministry items for discussion: 1) shared services; and 2) development of a quality assurance framework. Joint AUCC/ACCC Presidents’ Roundtable on Post-Secondary Pathways for Canadian Learners, March 26/27, 2012. • Dr. Evered was part of a small group of college and university presidents invited to participate in discussions on best practices for improving access, transitions and articulation. Ministry of Agriculture, Advisory Council • Dr. Evered has been invited to serve on the Minister’s Advisory Council Growing Forward 2. GF2 is a 5-year national framework agreement that coordinates federal, provincial and territorial policy and programs for the agriculture sector. • The role of the BC Minister’s Council is to examine issues and opportunities facing the agricultural, agri-food, and agri-product sector in this province, and to provide advice to the Minister of Agriculture on policy positions to be negotiated on behalf of the province for federal framework. District of Mission, New Council • A meeting was held with the new Council of the District of Mission to share UFV’s goals, successes and challenges in the Valley and in Mission. A warm reception was received from the new Council along with a strong commitment to working together. We are grateful for the financial support of $0.5M from the District for establishing the Graphic and Digital Design program in Mission. Coast Capital Donation Supporting Student Leadership Development • UFV is very grateful for the fourth $50,000 donation from Coast Capital Savings Credit Union to support student leadership development. Their contribution has totaled $200,000 over the past four years. Student Athletics • The Athletic Awards Banquet was held on April 4th, recognizing the outstanding year for our student athletes. The Cascades women’s volleyball team won a 2012 CCAA national championship Bronze Medal, Kayla Bruce was named to the CCAA all-tournament all-star first team, and Jenna Evans was named to the second tournament all-star team. The Men’s basketball team finished the 2012 season fourth in Canada, and Kyle Grewal was named to the 2012 CIS men’s basketball national championship all-star team. The women’s basketball team finished fourth in the Canada West division of CIS. Social Work Accreditation Review • The external review team has recommended full accreditation for the Social Work program. We recognize the outstanding work of the school in building a strong program.

Minutes, 2012 04 12 Page 5 of 53 Agenda Item # 2.2

UFV Board Meeting, Public Session 2012 04 12 Page 4 of 5 UFV Career Fair, March 7th • UFV thanks the Career Centre staff and student volunteers, under the leadership of Michael Baumann, for the event which brought together many exhibitors and employers and provided opportunities for our students to engage with them in conversations about careers and further education. International Women’s Day Event, March 8th • UFV thanks the organizers of UFV’s evening event. It was hosted by UFV’s Centre for Indo-Canadian Studies in collaboration with Abbotsford/Mission Community Services, the South Asian Peer Network Association (SAPNA), and the International Centre for Criminal Law Reform & Criminal Justice Policy. Drag King and Queen Fashion Shown and Contest • Teila Smart, the UFV PRIDE coordinator, organized a fun event celebrating diversity and challenging notions of gender identification. President’s Leadership Lecture Series • Vicki Gabereau joined us on March 22 for a “Gab with Gabereau”. This was a talk show format, hosted by Board member, Justin Goodrich. • Eric Jordan visited on April 3, speaking on “New Technology and Student Learning”. Mission Chamber of Commerce: Building Community Leadership Project • UFV is co-sponsoring the event with the Mission Chamber. The project features four lectures including Spencer West and Ryan Walter. Other Functions Attended • Cultural Diversity Awards dinner • TD Bank VIP lunch, Honourable Frank McKenna speaker • Sikh Temple talk: Gurdwara Baba Banda Singh Bahadar Society • Retirement for Dave Holmberg, Abbotsford Hospice Fundraiser • Post-budget (Federal) breakfast hosted by KPMG Search: Vice-President Students • The search for a new VP Students has started with the assistance of search consultant Jim Lundy of Janet Wright and Associates. Dr. Evered extended an invitation for a Board member to serve on the VP Search committee. Interested Board members were asked to speak with Mr. Stinson. Employee Recognition Events, April 10 • An afternoon reception was held to recognize employees serving 10 and 20 years, with an evening dinner recognizing those serving 25, 30 and 35 years. • Three people received Employee Excellence Awards at the dinner: o Shirley Hardman, Senior Advisor on Indigenous Affairs, Leadership Award o Dr. Rita Dhamoon, Political Science faculty member, Individual Achievement Award o Hilary Kennedy, Coordinator, Hope Centre, Individual Achievement Award Congratulations to Board member, Nik Venema • Nik has been accepted into a highly competitive graduate program at SFU. Dr. Evered invited Mr. Venema to provide details to Board members. Farewell to Lindsay Follett, Director of Development • Dr. Evered extended thanks and best wishes to Lindsay who is leaving her position at UFV to spend more time with her two small children. Grand Opening of the New Chilliwack Campus, May 11, and Related Events • A number of events are being planned for this day and the weeks following. Members are encouraged to note these as they are announced and get involved. A Senate meeting is also scheduled for May 11; changes may be required to the timing of our meeting, but we welcome the opportunity for Senators to meet with members of the Board and people from the community who will be attending the event. We anticipate a visit by Rick Hansen, who will be coming through the Valley in May as part of the 25th anniversary relay celebrating his cross-Canada run. We hope to link Mr. Hansen’s visit with the opening of the Human Performance Centre of the Kinesiology Department in Chilliwack.

4.2. UFV Alumni Association Report A written report was included in packages.

Minutes, 2012 04 12 Page 6 of 53 Agenda Item # 2.2

UFV Board Meeting, Public Session 2012 04 12 Page 5 of 5 4.3. UFV Faculty & Staff Association A written report prepared by Virginia Cooke, UFV-FSA President, was distributed to Board members, along with copies of the latest edition of FSA Words & Vision.

4.4. UFV Student Union Society No report or representative was available for the meeting.

5. INFORMATION ITEMS 5.1. Brought forward from 2012 03 01 I/C Session 5.1.1. Tuition & Mandatory Fees for 2012-13, Approved 5.1.2. Financial Report, dated January 31, 2012, Received for Information 5.2. Senate Information Items 5.2.1. Report Dr. Davis provided background for the creation of the Practical Nursing diploma and the resulting discontinuance of the Practical Nursing Certificate. 5.2.2. Practical Nursing diploma 5.2.3. Practical Nursing – discontinuance of certificate program Mr. Stinson noted that although the Practical Nursing diploma was included in the approved Education Plan, for consistency, the formal discontinuance of the Practical Nursing Certificate must be brought to the Board for approval. This will be brought to the May meeting of the Board. 5.2.4. Criminal Justice Honours program 5.2.5. Kinesiology Minor (for Bachelor of Science students) for Bachelor of General Studies 5.2.6. Approved Senate Minutes, February 17, 2012 5.2.7. Graduands 5.3. Board Nominating Committee Information Item 5.3.1. Board Election Voting Results Ms. Irwin directed members’ attention to the voting results memo included in packages.

6. ADJOURNMENT and NEXT MEETING

Mr. Stinson reminded members of the following important dates: May 11 – Date of official grand opening of the new Canada Education Park campus. June 8/9 – Board Retreat June 14/15 – UFV Convocation

Mr. Stinson thanked the evening’s guests for attending and welcomed their comments.

6.1. Next Meeting – May 17, 2012 Room A225/229 (Boardroom), UFV – Abbotsford Campus.

Business complete, the meeting adjourned at 7:30 p.m.

______Chair, UFV Board of Governors UFV President

Minutes, 2012 04 12 Page 7 of 53 Page 8 of 53 Agenda Item # 3.2.1

2012-2013 BOARD MEETING SCHEDULE

BOARD MEETINGS - Thursdays . In Camera Session to begin at 4:00 p.m.; . Dinner from 5:45 to 6:15 p.m. (I/C Session Working Dinner); . Public Session to begin at 6:30 p.m.; . Locations as indicated.

Date Location

September 6/12 Room A-225/229, Abbotsford October 11/12 Rivers Dining Room – TTC, Canada Education Park Campus, Chilliwack November 1/12 Agassiz – Location TBD December 6/12 Room A-225/229, Abbotsford Campus January 10, 2013 At the Call of the Chair – Location TBC February 7/13 Rivers Dining Room – TTC, Canada Education Park Campus, Chilliwack March 7/13 Room 226 C & D, Heritage Park Centre, Mission April 4/13 Rivers Dining Room – TTC, Canada Education Park Campus, Chilliwack May 16/13 Room A-225/229, Abbotsford Campus

Board Meeting Schedule 2012-13_Draft

2012-13 Board Meeting Schedule and Locations Page 9 of 53 Page 10 of 53 Agenda Item # 4.1

Chair: Mark Evered MEMORANDUM Assistant: Monique Castonguay Phone: 604.854.4506

To: Laurence Stinson, Chair, Board of Governors From: Mark Evered, Chair, Senate Date: April 12, 2012 Re: Practical Nursing Certificate Discontinuation

At its March 15, 2012 meeting, Senate reviewed and approved the request from the Undergraduate Education Committee to discontinue the Practical Nursing certificate, to be replaced with the Practical Nursing diploma which was revised to meet the national competencies for Licensed Practical Nurses as set by the College of Licensed Practical Nurses of British Columbia.

Practical Nursing Certificate Discontinuation Page 11 of 53 Page 12 of 53 Agenda Item # 5.1

PRESIDENT’S REPORT TO THE BOARD OF GOVERNORS

May 2012

President’s Report

Reports received from academic and service units are included below. An update of the President’s activities for April will be presented at the meeting.

Faculty of Professional Studies (Rosetta Khalideen, Dean)

Early Childhood Education/Child and Youth Care (ECE/CYC):

ECE/CYC is still waiting for approval of the Bachelor of Early Childhood Education program from the Minister of Advanced Education.

The Sto:lo Aboriginal Skills and Employment Training (SASET) group has now completed its winter term courses, and will be taking their Art and Music courses this summer. These two courses will be full of opportunities to incorporate Aboriginal content, values, and perspectives into the curriculum.

On May 10, ECE/CYC hosted a workshop on “Initiatives to Help Children and Families when Parents have Mental Illness”. It featured a number of world-renowned experts. Approximately 75 people attended, including the entire student cohort of the Teacher Education program, who were taking a course on Mental Health in their own program at that time.

UFV is now the only institution in BC with an ECE/CYC program that still has a faculty member (Christine Slavik) qualified to teach the Child Life Specialization, which addresses the challenges of working with children and youth in hospital settings. As a result, the BC partners in the CYC Consortium have agreed that UFV will now exclusively offer the Child Life courses. BC Children’s Hospital has agreed to host the summer institute in July, which will provide students with a rich curriculum that will include on-site experiences. This course has been sought after by many students across the province and country, and enrolment looks strong.

Adult Education (ADED):

The revised program structure for the Bachelor of Arts in Adult Education was passed by Senate in March, and will be fully implemented by September 2013.

Dr. Ian Hunt (Program Head) and Ms. Pat Bullock (Program Advisor) attended the Canadian Forces Base Education Fair at the Northern Alberta Institute of Technology in Edmonton. This event was targeted at trainers in the Canadian military. They met with current and prospective students, and presented program and UFV information.

Teacher Education Program (TEP):

TEP is still awaiting approval for a secondary school teaching stream from the Minister of Advanced Education.

President's Report - M. Evered Page 13 of 53 5.1.1 Fall 2012 Applications Update (M. Evered/V. Dvoracek) Agenda Item # 5.1

President’s Report to Board of Governors May 2012

The students in the elementary cohort have completed their certification practicum and on May 7 returned to classes on campus. Feedback from principals and teachers is very positive.

TEP hosted the BC Teacher Education Roundtable on May 4. Teacher Education program faculty, coordinators, advisors and deans from across BC attended. Speakers at the event included Dr. Karen Nelson, Superintendent of Schools (Fraser Cascades), Dr. Paul Neufeld (SFU), Dr. Sheryl MacMath (UFV) and Rod Allen (Ministry of Education). TEP is also hosting the BC Teachers Federation Professional Development event on May 28, where four different workshops will be offered to students throughout the day.

TEP is working with UFV International to offer a two week “Teachers Program” to visiting faculty from Szechuan Normal University (SNU), China, in late September 2012.

Social Work and Human Services (SWHS):

The students in the Master of Social Work program presented their research at a Research Symposium on May 4. This event was open to the entire UFV community.

Dr. Elizabeth Dow (Director) has been appointed as an external research affiliate with the Centre on Aging at the University of Victoria.

Applied Business Technology (ABT):

The students that started their program in September 2011 completed their practicum placements in mid-March. Three of these students have been retained as paid employees at the organizations which hosted their practicums. Others have been placed on auxiliary employee lists (UFV, Corrections, and the Abbotsford and Chilliwack school districts).

It is anticipated that the ABT program will be full again in September 2012. Two cohorts will begin in September, with 25 students each; another cohort begins in January.

Library and Information Technology (LIBIT):

Students in the LIBIT program are currently preparing for a total of 54 practicum placements. The program is also preparing for the program review which will take place in the 2012-13 academic year.

The Library and Information Technology Students Association (LIBTSA) hosted a very successful Speed Mentoring and Mock Interview session on March 17.

Faculty of Trades and Technology (John English, Dean)

Skills Canada:

The 17th Annual BC Skills Regional Competition was held on March 1. UFV’s Trades and Technology division was involved in hosting a number of secondary school competitions at the regional event. UFV is proud to announce that we had four gold winners who moved onto participating at the Provincial Competition.

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President’s Report to Board of Governors May 2012

The 17th Annual BC Skills Provincial Competition was held at the Tradex on April 18. This competition hosts post-secondary students and the winners of the Regional Competition which are secondary school students.

UFV’s Faculty of Trades and Technology is proud to announce that we received one gold medal at the Provincial Competition, Post-Secondary Level.

Gordon Kearns, Electrical - Gold Medal

UFV’s Faculty of Trades and Technology is proud to announce that we received two gold medals and one silver medal at the Provincial Competition, Secondary School Level.

Danielle Nergaard, CTC Automotive Service Technician – Gold Medal Doug Jarvos, CTC Electrical – Gold Medal Shaun TeBrinke, CTC Carpentry – Silver Medal

Gordon Kearns, Danielle Nergaard and Doug Jarvos participated in the National Competition, May 13-16 in Edmonton, Alberta.

Graduate and Research Studies (Yvon Dandurand, Associate VP)

AUCC Students for Development – Tanzania:

During the winter term, UFV hosted two students from Tanzania who have been studying the effects of climate change on informal settlements and doing housing settlement research. Also this past term, two UFV Geography practicum students have been working in Tanzania. An event was held on April 26 where the four students gave presentations on their research. Four additional UFV Geography practicum students are on their way to Tanzania for the summer to continue the work on GIS community mapping, visioning and initiating sustainable schools projects including gardening, green pilot projects and curriculum development in Dar es Salaam.

AUCC Students for Development – India:

UFV received a grant from AUCC for student internships in India. UFV students will be working in India on a project to develop rooftop gardens that will immediately increase food security of participating households, and eventually the larger population of Janta Colony.

Student Research Day and Student Micro-lectures:

An exciting Student Research Day was held on March 29 with 19 students giving three-minute micro-lectures and over 30 students doing poster presentations on research in a rainbow of disciplines. Photos can be viewed on the UFV blog at http://blogs.ufv.ca/2012/04/variety-of- work-presented-at-ufv-student-research-day/

Undergraduate Research Excellence Awards:

UFV will be celebrating excellence in undergraduate research on June 11 and presenting up to 20 awards for students doing research with UFV faculty.

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President’s Report to Board of Governors May 2012

NSERC Grant:

This year another UFV student has received the honour of being awarded an Alexander Graham Bell Canada Graduate Scholarship (Biology).

Student Practicums – International:

The Research and Graduate Studies office supported three students doing international practicums in Vietnam and Kenya this past year.

Educational Advising, Student Services (Karen Evans, VP Students)

Educational advising is a powerful component of student success, the fulfillment of student educational goals and the empowerment of students’ interests. Educational Advisors teach students how to navigate the post-secondary system in general, and how to apply the UFV system in particular to their individual circumstances in order to achieve their educational goals.

We work together with prospective and continuing students on developing personalized educational plans, transferring (both to, and from, UFV), exploring/changing programs, and planning for future professional and graduate studies (i.e. teacher, lawyer, physiotherapy, medicine). We teach students to explore and research educational opportunities in order to maximize their options and ensure their greatest chance of success. Educational plans are developed with students; special consideration is given to their individual abilities, values, lifestyle considerations and financial resources. Students are also referred to UFV support services and departments, as well as community resources.

We assist students through individual scheduled appointments, drop-in sessions, web information and e-mail advising. A summary of student contact from Abbotsford, Chilliwack and Mission campuses follows:

Student Contact Data Collection Fall 2010 Fall 2011 Appointments Banner Reports n/a 2093 Drop in sessions Manual 498 389 Email advising Manual 290 388

As one of the first points of contact for students considering post-secondary education, it is essential for Educational Advisors to have accurate and up-to-date information. One way we maintain currency is by inviting Department Heads and others to report new developments and changes to us at monthly Learning meetings. In addition, we are active on a number of committees throughout the university at large (i.e. Arts Heads, Academic Advising Council, Timetable Advisory and Bachelor of General Studies (BGS)). In being connected to the university and its departments, we are able to stay abreast of the latest developments and information impacting the students we advise.

We continue to provide individual advising appointments to grade 11 and 12 students in their schools during the fall and winter semesters. Our records - as well as feedback received from high school counsellors, students and parents - indicate growing interest and the need for individualized service.

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President’s Report to Board of Governors May 2012

High School Onsite Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011 Advising # schools visited 4 14 16 16 18 # students advised 41 173 213 174 206

As of summer 2012, Educational Advising along with Counselling and the Disability Resource Centre will launch a trial of an online service that enables instructors to identify students who may require additional supports to enhance their success. This program, the Priority Access to Student Supports (PASS), takes a proactive approach rather than relying on student self-referral. PASS offers a timely and targeted way to connect at-risk students with the resources and services they may need.

Student Services Educational Advisors maintain academic and professional standards and core values as outlined by the National Academic Advising Association (NACADA). We have created a training manual that reflects our dedication to training new Educational Advisors on our best practices. We are also committed to professional development and continuing studies opportunities in order to provide the most up-to-date and well-informed approach to the profession of Educational Advising.

Career Centre, Student Services (Karen Evans, VP Students)

The Career Centre is divided into three functional areas: Career Services, Co-operative Education, and the Work Study Grant program. The operational staff consists of a Director, a Career Services Coordinator, a Career Services Assistant (part-time), two Co-op Coordinators, and an Administrative Assistant.

UFV Career Fair 2012:

Career Fair Promotion

In order to market the UFV Career Fair 2012 properly the Career Centre partnered with UFV Marketing and Communications and with the instructor of Business 429 (Directed Studies, Event Planning Marketing) and her students. Under the theme "Discover the Power of Your Education" the campaign raised awareness of the event on campus and within the Fraser Valley Community. Abbotsford News and SONiC FM were the community media sponsors who helped us reach out to the general public.

The Event

The UFV Career Fair 2012 was held on March 7. The event was organized by the Career Centre team with untiring support from the UFV community, Lower Mainland employers, and media and community promoters. It was sponsored by Certified General Accountants Association of British Columbia (CGA-BC).

The fair was attended by 1,200 students, alumni and community members. A total of 60 exhibitors, including the Student Union Society and CIVL Radio Station participated in the event. Ninety-five percent of 210 students surveyed during the event said that they would recommend the Career Fair to others. Sixty percent of the exhibitors in the 2012 career fair had been

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President’s Report to Board of Governors May 2012

exhibitors in 2010. Eighty percent of the exhibitors said they would return to a future UFV Career Fair.

The Career Fair was preceded by a noon lunch reception, which provided networking opportunities for the 225 employers, faculty, and student leaders. (Since then, both CIVL Radio and Sodexo have developed new business relationships outside UFV.) The main event was held in the Envision Athletic Centre between the hours of 2:00 and 6:00 p.m. and was open to students, alumni, faculty, and the larger Lower Mainland community.

As a novelty, we introduced two topical programmes during the main event: First, 15-minute employer presentations where a total of nine companies presented information on career paths and opportunities within their industries. Second, a topical programme was "Ignite Your Interview Skills". Six industry and alumni mentors volunteered to interview a total of 18 pre- registered students and to provide feedback after the real-world interview experience. (Both, the UFV Alumni Association and the Business Administration Student Association (BASA) were instrumental in encouraging student and alumni participation in this programme.)

Aaron Levy, the station manager of CIVL Radio, kept the excitement alive throughout the event by announcing the winners of various prize draws. The door prizes included tuition credits and an iPad and were made possible through the generous support of the Office of the Vice President Students and the Student Union Society.

Testimonials

Videography of the event including student testimonials is available at: www.youtube.com/user/goUFV.

"..My sincerest thank you to you and So for the amazing job you did in organizing your job fair. I know it takes hoards of people behind the scenes to make such a successful event happen and I also know that it is important that the people who organize it 'keep the vision' until it is finished. I need you to know that UFV's is the classiest and best organized of any fair that I have attended." Pat Christie, Program Coordinator, Abbotsford Community Services

"From the perspective of MNP and our experience yesterday, this event was one of the best and a success. This may be in part to our collaborative efforts of the past few years to re-establish relationships with your new team and the effort that has been put into the various events throughout the year." Joan Wild, C.H.R.P., Regional Human Capital Advisor, MNP

"A big congratulations on a successful Career Fair! Thank you so much for having me a part of the event. The food, facilities, and volunteers were all excellent and would make any exhibitor want to come back. I appreciated the progression of the venue to allow for mock interviews (they seemed very practical and well attended) along with the stage for exhibitors to give presentations." Scott Varga, B.A., Educational Technology Services, University of the Fraser Valley

List of Exhibitors

Abbotsford Community Services Abbotsford Police Department

President's Report - M. Evered Page 18 of 53 5.1.1 Fall 2012 Applications Update (M. Evered/V. Dvoracek) Agenda Item # 5.1

President’s Report to Board of Governors May 2012

Adler School of Professional Psychology Aldergrove Credit Union Arbonne International BC Corrections Boucher Institute of Naturopathic Medicine British Columbia Institute of Technology Budget Rent a Car of B.C. Ltd. Cactus Club Cafe Canadian Cancer Society The Centre for Epilepsy and Seizure Certified General Accountants Association of BC (sponsor) Certified Management Accountants of BC Chartered Accountants Association of BC CIBC Cintas Canada Cnawlece Incorporated Communitas Supportive Care Correctional Service of Canada Costco Wholesale Cultus Lake Waterpark The Elizabeth Fry Society of Greater Vancouver Farm Credit Canada Fraser Health GoodLife Fitness Hess Education Canada HUB International Insurance Brokers Innovative Fitness Insurance Institute - Career Connections Investors Group Financial Langbroek, Louwerse and Thiessen LLP Ministry for Children and Family Development MNP LLP OfficeTeam Options Community Services Society Prospera Centre Prospera Credit Union PRT Growing Services Ltd. RBC Royal Bank of Canada Royal Canadian Mounted Police (RCMP) Ritchie Smith Feeds, Inc. Service Canada SFU Beedie School of Business Simon Fraser University - Surrey Campus Soprema Incorporated South Coast British Columbia Transportation Authority Police St. John Ambulance Sun Life Financial TD Canada Trust Tutor Doctor UBC Master of Management UBC Sauder School of Business

President's Report - M. Evered Page 19 of 53 5.1.1 Fall 2012 Applications Update (M. Evered/V. Dvoracek) Agenda Item # 5.1

President’s Report to Board of Governors May 2012

UFV CIVL Radio (sponsor) UFV Institutional Learning Outcomes UFV Student Union Society (sponsor) Vancouver Fire and Rescue Services Vector Marketing VersaCold Group / EV Logistics West Coast College of Massage Therapy

₪₪₪₪₪₪

President's Report - M. Evered Page 20 of 53 5.1.1 Fall 2012 Applications Update (M. Evered/V. Dvoracek) Agenda Item # 5.3

UFV Alumni Association’s Report to the Board of Governors Thursday, May 17, 2012 Abbotsford campus board room - B225 Prepared by Nancy Armitage, Manager Alumni Relations

Absolute Style fashion show sponsorship/partnership The Alumni Association was there on April 25 to sponsor the wine and cheese reception. The event highlighted the work of the UFV Fashion Design program and its graduating students. Over 40 Fashion Design alumni attended by special invitation from the Alumni Association and all enjoyed reserved VIP seating, a glass of complimentary Alumni Commemorative wine and a chance to reconnect with one another. Pictures of the event are posted on Flickr at http://flic.kr/s/aHsjz5wHbd

BFA Grad exhibition and reception sponsorship/partnership The BFA Grad exhibition and reception is presented by the Fine Arts department to celebrate the achievements of the 2012 graduating class. The opening wine and cheese reception on April 27 was sponsored and hosted by the UFV Alumni Association. BFA alumni received a special invitation to join us for the reception and to enjoy a complimentary glass of Alumni Commemorative wine. The grad show exhibition runs until May 16 on the Abbotsford campus. Photos by UFV alumnus Scott Douglas (BFA '10) are on Flickr: http://flic.kr/s/aHsjzFKTNn

Introducing new photo ID alumni membership cards On behalf of the Alumni Association, the Manager of Alumni Relations, Nancy Armitage has been working closely with the UFV Campus Card office, ITS and Library services to offer UFV alumni a new plastic photo ID membership card. The membership card will grant access to benefits and privileges both on and off campus. The first to receive the new cards will be the 2012 grads. Students attending their convocation ceremony will be given their new card on site. The long term plan is to launch this offering to all alumni in the fall of 2012. The cards are sponsored by Envision Financial as part of our Financial Services Affinity program.

Dental Hygiene Alumni Speed Networking event – May 24 We are pleased to be partnering with the Dental Hygiene program to offer an event which will bring graduating students together with successful Dental Hygiene alumni for a career networking opportunity.

This event will showcase successful alumni, and introduce career opportunities to UFV Dental Hygiene students, as well as provide a forum for Dental Hygiene alumni to network with other alumni, staff and faculty of the program. This fun interactive evening will begin with a speed networking session followed by a wine and cheese reception. All alumni of the program have been invited to attend the reception.

UFV Alumni Association - A. Henderson Page 21 of 53 Page 22 of 53 Agenda Item # 5.4

STUDENT UNION SOCIETY OF UFV OFFICE OF THE PRESIDENT

ABBOTSFORD CAMPUS C1015 33844 King Road, Abbotsford, B.C., V2S 7M8 p.604.864.4613 CHILLIWACK CAMPUS G133 45635 Yale Road, Chilliwack, B.C., V2P 6T4 p.604.792.2825

UFV Student Union Society President Carlos Vidal Report to the UFV Board of Governors

May 17th, 2012

2012/13 Student Union Society Board The Student Union Society recently completed a successful orientation retreat for all new and continuing board members.

Canadian Alliance of Student Associations As of this May the SUS has changed its membership status to an ‘Associate’ member. Plans are being made to get feedback from students. We are currently planning our attendance at the 2012 Western Transitions Conference. SUS will send at least one ( 1 ) delegate to the conference.

Student Centre Project The SUS continues to meet regularly with the Project Committee to continue progress on the new Student Centre plans and construction. The SUS is currently working on a MOU to present to the Board of Governors regarding the building finances, operations, and usage.

AfterMath As of May 2012, AfterMath will continue to remain open for the summer months until further notice. The venue continues to be used for events by student associations, the athletics department, and more.

Weeks of Welcome Fall events and activities have begun preliminary planning and organization. Coordination continues with the UFV Student Life, International, Residence, and Athletics departments sending representatives to our Events Committee meetings.

[email protected] ufvsus.ca

UFV Student Union Society - C. Vidal Page 23 of 53 Page 24 of 53 Agenda Item # 6.1.1

Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, April 12, 2012

RESOLUTION NO. 032/12

THAT the UFV Board of Governors approves the dates set out in the draft Board Meeting Schedule for the 2012-13 term: • September 6, 2012 • October 11, 2012 • November 1, 2012 • December 6, 2012 • January 10, 2013 • February 7, 2013 • March 7, 2013 • April 4, 2013 • May 16, 2013 Meeting locations will be determined at a future meeting. Moved by N. Venema, seconded by J. Goodrich. CARRIED

2012-13 UFV Board Meeting Schedule (Dates) - Approved Page 25 of 53 Page 26 of 53 Agenda Item # 6.1.2

Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, April 12, 2012

RESOLUTION NO. 033/12

THAT, upon the recommendation of the Board Finance & Audit Committee, the UFV Board of Governors approves the 2012-13 UFV Budget Recommendation, as presented. Moved by H. Jansen, seconded by R. Sunner. CARRIED

2012-13 Operating Budget Recommendation, Approved Page 27 of 53 Page 28 of 53 Agenda Item # 6.1.3

Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, April 12, 2012

RESOLUTION NO. 034/12

THAT, upon the recommendation of the Board Finance & Audit Committee, the UFV Board of Governors approves the 2012-13 Capital Budget, as presented, including the 2011-12 Transfers to Capital. Moved by H. Jansen, seconded by N. Venema. CARRIED

2012-13 Capital Budget Recommendation and Requests for Capital Page 29 of 53 Transfers, Approved Page 30 of 53 Agenda Item # 6.1.4

Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, April 12, 2012

RESOLUTION NO. 035/12

THAT, upon the recommendation of the Board Finance & Audit Committee, the UFV Board of Governors approves the new program tuition recommendation for the Diploma in Practical Nursing program, as presented. Moved by H. Jansen, seconded by N. Venema CARRIED

Diploma in Practical Nursing New Program Tuition, Approved Page 31 of 53 Page 32 of 53 Agenda Item # 6.2.2

Minutes for the University of the Fraser Valley SENATE March 16, 2012 Clearbrook Centre Campus - L102/116

PRESENT: Alumni: Kelly Chahal

Board representative: Tim Cooper

Deans: Sue Brigden John English Jacqueline Nolte Diane Reed Ora Steyn

Faculty Members: Tom Baumann Maria Bos-Chan Jason Brandenburg Elizabeth Dow Rod McLeod Chantelle Marlor Steven Marsh Sylvie Murray Gerry Palmer (Vice-Chair) Teresa A. Piper Norm Taylor Maggie Theron Noham Weinberg

President: Mark Evered (Chair)

Registrar/University Al Wiseman Secretary:

Staff: Mark Brosinski

Students: Nathan Abrahams Alycia Bradley

Guests: Ian Hunt Mike Ivanof Ian McAskill Samantha Pattridge Betty Poettcker Amy Prevost

Regrets: Trudy Archie Eric Davis Kim Isaac Rosetta Khalideen Leanne Tielmann

approved minutes Senate 2012 03 16

Approved Minutes from the March 16, 2012 Senate Meeting Page 33 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

1. CALL TO ORDER

Chairman Evered called the meeting to order at 2:37 pm and welcomed today's guests as well as Al Wiseman in his new role as UFV Registrar and University Secretary.

Chairman Evered said a few words about how pleased he was to hold the Senate meeting at the new Clearbrook Centre campus and encouraged senators to tour the facilities after the meeting. Cheryl Isaac, Director of Continuing Studies and Kathie Ramsay, Department Head for the ABT program, housed at the Clearbrook Centre, were on hand to welcome Senate to the new campus and expressed gratitude to the City of Abbotsford for providing this opportunity to UFV.

2. ITEMS FOR APPROVAL

2.1. Agenda

The agenda was approved with the following revisions: Add item 4.1.5. UEC vacancy Add extended call results for Senate standing committees as part of 5.3. Remove item 4.1.2. Senate Standing Committee on Academic Appeals

MOTION: THAT the agenda for today's meeting of Senate be approved as revised. R. McLeod/S. Murray CARRIED

2.2. Minutes

The draft minutes for the February 17, 2012 were approved with the following revisions: to add Dean English to the members in attendance 3.1.1. to strike from the record the second bulleted item which states that Senate guidelines require a minimum of two students on faculty councils 3.1.3. to correct a point in the discussion to clarify that the Act, under section 40(c), specifies that Senate approves rules for the government, direction, and management of the faculty and its affairs and businesses

MOTION: THAT the minutes for the February 17, 2012 meeting of Senate be approved as revised. T. Baumann/E. Dow CARRIED

Gerry Palmer assumed the chair for the next item of business.

3. PRESENTATION

3.1. Senate Budget Committee - 2012-13 Budget

On behalf of the Senate Budget Committee, Betty Poettcker, Director of Finance, presented the 2012-13 UFV budget to Senate and highlighted areas of change in

Approved Minutes from the March 16, 2012 Senate Meeting Page 34 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

the budget. This was followed by an open discussion. President Evered thanked the Senate Budget Committee for its diligence and hard work. The President, as specified in the Act, submits the budget to the Board, in consultation with the Senate Budget Committee.

MOTION: THAT Senate receive the UFV 2012-13 budget report from the Senate Budget Committee. N. Taylor/J. Nolte CARRIED

4. DECISION ITEMS

Al Wiseman assumed the chair for the next item of business and invited Gerry Palmer to speak on the first Senate Governance Committee agenda item:

4.1. Senate Governance Committee Recommendations - Gerry Palmer

4.1.1. Research Ethics Policy Revisions

The Senate Governance Committee has reviewed the recommendations from the Senate Research Committee for revisions to the Research Ethics policy, as presented at Senate. The Senate Governance Committee has determined that extensive review and consultation has taken place and recommends that Senate approve the policy revisions.

A friendly amendment was made and accepted at Senate to revise the motion to specify that the revisions be made, as recommended by the Senate Research Committee and presented to Senate by the Senate Governance Committee.

President Evered recommended that the policy be renamed to clarify that the policy is for research involving humans, as outlined in the Tri-Council policy statement on ethical conduct for researching involving humans. A friendly amendment to correct the policy title to the Human Research Ethics policy was accepted at Senate. President Evered further recommended that the policy be revised to make reference to the Human Ethics Research Board.

MOTION: THAT Senate approve the revisions to the Research Ethics policy, as recommended by the Senate Research Committee and presented by the Senate Research Committee, and as further revised at Senate to change the name of the policy to the Human Research Ethics policy. G. Palmer/E. Dow WITHDRAWN

Senate withdrew the motion and recommended that Senate's recommendations be reviewed by the Senate Research Committee and the policy brought back to Senate at a later meeting.

Approved Minutes from the March 16, 2012 Senate Meeting Page 35 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

. President Evered resumed the chair for the next items of business.

4.1.2. Senate Standing Committee on Academic Appeals - withdrawn from agenda

4.1.3. Standing Committees of Senate - Procedures for Membership

The proposed revisions to the procedures for membership on Senate standing committees were discussed, with the following points brought forth: Should expressions of interest from senators be brought directly to Senate as opposed to recommendations made from SGC (criterion 3.1.2. in procedures); Is it best to approve only one senator from each faculty for membership on standing committees and proceed to an election as a better method for filling vacancies than having SGC make recommendations; Should this happen at the August orientation meeting to ensure a democratic expression of interest process for all senators; Is it democratic to require that non-Senate faculty expressions of interest be signed by the chair of their faculty council;

Gerry Palmer, as chair of the Senate Governance Committee, withdrew the motion, and recommended that the points brought up at today's meeting will be brought back for review by the Senate Governance Committee for further discussion.

In the absence of a process for expressions of interest for Senate standing committee membership, Senate will make the decision regarding procedures to be followed.

MOTION: THAT Senate approve the procedures for membership on the standing committees of Senate, as recommended by the Senate Governance Committee. G. Palmer/S. Brigden WITHDRAWN

4.1.4. Standing Committees of Senate - Rules for the Conduct of Business

The proposed revisions to the rules for the conduct of business on standing committees of Senate were discussed, with the following points brought forth: Criterion 4.2. whereby any member, not including ex officio, who misses three consecutive regular meetings per year without prior arrangement with the Chair, will be deemed to have resigned was questioned, particularly in light of some standing committees barely able to meet meeting quorum requirements; Criterion 1.1. whereby motions will be decided only by in-person

Approved Minutes from the March 16, 2012 Senate Meeting Page 36 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

votes was questioned and a request to have an electronic voting option be made available to standing committees;

MOTION: THAT Senate approve the revisions to the rules for the conduct of business on standing committees of Senate, as recommended by the Senate Governance Committee. G. Palmer/T. Baumann CARRIED

4.1.5. UEC Vacancy (addendum)

UEC has one vacancy for one dean, in a voting membership role, for the remainder of the term to July 31, 2012. John English, the Dean of the Trades and Technology Faculty, volunteered to fill the vacancy.

MOTION: THAT Senate approve the expression of interest from John English to fill the dean vacancy on the Undergraduate Education Committee, for the remainder of the membership term ending July 31, 2012. G. Palmer/T. Baumann CARRIED

4.2. Undergraduate Education Committee Recommendations - Samantha Pattridge

4.2.1. Criminal Justice Honours program

UEC has reviewed and recommends that Senate approve the School of Criminology and Criminal Justice proposal for a Criminal Justice Honours program, as presented.

MOTION: THAT Senate approve the new Criminal Justice Honours program as recommended by the Undergraduate Education Committee, effective September 2012. J. Nolte/C. Marlor CARRIED

4.2.2. Practical Nursing diploma

UEC has reviewed and recommends that Senate approve the new Practical Nursing diploma program proposal, as presented, which will replace the existing Practical Nursing certificate program.

UEC has reviewed and recommends that Senate approve the discontinuation of the Practical Nursing certificate program. The motion on the table recommends that the discontinuation be effective August 2012. A request for a friendly amendment was made by a/Dean Reed to change this date to September 30, which was accepted by the mover and seconder.

Approved Minutes from the March 16, 2012 Senate Meeting Page 37 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

MOTION: THAT Senate approve the new Practical Nursing diploma program as recommended by the Undergraduate Education Committee, effective September 2012. R. McLeod/T. Baumann CARRIED

MOTION: THAT Senate approve the discontinuation of the Practical Nursing certificate program as recommended by the Undergraduate Education Committee, effective September 30, 2012. S. Brigden/T. Baumann CARRIED

4.2.3. Business Administration programs - print copies of the exhibit for Business Administration programs were distributed at the meeting and shall be appended to the minutes as Appendix A.

UEC reviewed and recommends that Senate approve the changes to several Business Administration programs, as presented at Senate in print copy: Business Administration diploma entrance requirements to reflect the new math curriculum adopted in BC Accounting certificate entrance requirements to reflect the new math course in the program Administration certificate entrance math prerequisite and program elective requirement Marketing and Sales math entrance requirement and program elective requirement

MOTION: THAT Senate approve the changes to the Business Administration diploma entrance requirements as recommended by the Undergraduate Education Committee, effective September 2012. T. Baumann/J. Brandenburg CARRIED

MOTION: THAT Senate approve the changes in the Accounting certificate entrance requirements as recommended by the Undergraduate Education Committee, effective September 2012. N. Taylor/T. Baumann CARRIED

MOTION: THAT Senate approve the changes to the Administration certificate entrance and program requirements as recommended by the Undergraduate Education Committee, effective September 2012. S. Marsh/T. Baumann CARRIED

Approved Minutes from the March 16, 2012 Senate Meeting Page 38 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

MOTION: THAT Senate approve the changes to the Marketing and Sales entrance and program requirements as recommended by the Undergraduate Education Committee, effective September 2012. T. Baumann/O. Steyn CARRIED

4.2.4. Bachelor of Kinesiology

UEC reviewed and recommends that Senate approve the changes to the Bachelor of Kinesiology math entrance requirements, as presented.

The proposed math requirement of C+ or better in Foundations of Mathematics 12 was questioned. The proposal will be sent back to UEC to inquire if the proposed math requirement reflecting the new high school math curriculum should be C+ or better in Foundations of Mathematics 11.

MOTION: THAT Senate approve the changes to the Bachelor of Kinesiology mathematics entrance requirements as recommended by the Undergraduate Education Committee, effective September 2013. A. Bradley/J. Brandenburg WITHDRAWN

4.2.5. Bachelor of General Studies

UEC reviewed and recommends that Senate approve the addition of the Kinesiology minor (for Bachelor of Science students) to the Bachelor of General Studies, as presented.

MOTION: THAT Senate approve the addition of the Kinesiology minor (for Bachelor of Science students) to the Bachelor of General Studies as recommended by the Undergraduate Education committee, effective immediately. T. Baumann/T. Piper CARRIED

4.2.6. Theatre programs

UEC reviewed and recommends that Senate approve the changes, as presented, to the Theatre Arts diploma, Associate of Arts - Theatre option, Theatre extended minor, and Theatre minor programs entrance/workload/practicum requirements to bring the calendar copy up to date with current university and department procedures.

MOTION: THAT Senate approve the changes to the Theatre Arts diploma, Associate of Arts - Theatre option, Theatre extended minor, and Theatre minor as recommended by the Undergraduate Education Committee, effective September 2012.

Approved Minutes from the March 16, 2012 Senate Meeting Page 39 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

S. Brigden/S. Murray CARRIED

4.2.7. Bachelor of Arts - Adult Education

UEC reviewed and recommends for Senate approval changes to the Bachelor of Arts (Adult Education) as presented.

MOTION: THAT Senate approve the changes to the Bachelor of Arts - Adult Education as recommended by the Undergraduate Education Committee, effective September 2013. T. Baumann/T. Piper CARRIED

4.2.8. Social Work and Human Services

UEC reviewed and recommends that Senate approve the changes to several Social Work and Human Services programs to include criminal record checks in the calendar copy and to remove the admissions interview requirement.

MOTION: THAT Senate approve the changes to the Bachelor of Social Work as recommended by UEC, effective September 2012. E. Dow/S. Brigden CARRIED

MOTION: THAT Senate approve the changes to the Social Services diploma as recommended by the Undergraduate Education Committee, effective September 2012. T. Baumann/T. Piper CARRIED

MOTION: THAT Senate approve the changes to the Social Services diploma - First Nations option as recommended by the Undergraduate Education Committee, effective September 2012. T. Baumann/E. Dow CARRIED

MOTION: THAT Senate approve the changes to the Community Support Worker certificate as recommended by the Undergraduate Education Committee, effective September 2012. T. Baumann/N. Taylor CARRIED

4.2.9. Approved Grade 12 courses

UEC reviewed and recommends that Senate approve the changes to the

Approved Minutes from the March 16, 2012 Senate Meeting Page 40 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

list of approved Grade 12 courses recommended by Associate Registrar Elaine Harris, as presented at Senate.

The course list recommendations were discussed and the following points were highlighted: Should Calculus 12 be included in the list of approved courses? Are there other comparative courses which may be included? Are UFV requirements more restrictive than other universities? Are we putting students at a disadvantage in any way? This is something which should be discussed and reviewed at the deans' council; academic leadership must be involved in these discussions This primary list, as presented at Senate today, should go forward to allow high schools to advise students but will be further reviewed.

MOTION: THAT Senate approve the changes to the approved Grade 12 course list as recommended by the Undergraduate Education Committee, effective September 2013. S. Brigden/R. McLeod CARRIED

4.3. Senate Budget Committee Recommendation

The Senate Budget Committee has reviewed and confirmed that the cost of implementation for the Diploma in Practical Nursing is adequately reflected in the analysis. The Senate Budget Committee recommends that opportunities for budget allocations which are sufficient to allow the diploma to be offered every year be considered and will bring this recommendation to the Academic Planning and Priorities Committee.

4.3.1. Diploma in Practical Nursing

MOTION: THAT Senate receive the recommendation from the Senate Budget Committee that the cost of implementation for the Diploma in Practical Nursing is adequately reflected in the analysis, as presented. M. Evered/T. Baumann CARRIED

4.4. Approval of Graduands - Al Wiseman

MOTION:

Approved Minutes from the March 16, 2012 Senate Meeting Page 41 of 53 Agenda Item # 6.2.2

UFV Senate Meeting, Public Session March 16, 2012

THAT Senate approve the appropriate graduation award for the candidates listed in the report, as presented at Senate. A. Wiseman/T. Baumann CARRIED

5. INFORMATION ITEMS

5.1. Academic Planning and Priorities Committee - Program Ranking Grid - copied to senators in agenda package

5.2. Senate Research Committee - Progress Report - copies included in Senate agenda package

5.3. Senate Elections - Voting results copied to senators and included in today's Senate agenda package for Trades and Technology faculty; support staff; student positions.

Senate extended call for nomination for Faculties of Professional Studies and Health Sciences faculty membership (addendum) - results copied to senators in print copy at today's meeting and to be appended to the minutes as Appendix B.

5.4. Call for the expressions of interest for senator membership on standing committees - details and expression of interest forms distributed to senators in the agenda package for today's meeting. In the absence of a process, Senate will make the decision regarding expressions of interest procedures, as discussed today in item 4.1.3. Procedures for membership on Senate standing committees.

5.5. Senate Governance Committee approved minutes - in agenda package

6. REPORTS

6.1. Report from the Provost and Vice-President, Academic - Eric Davis

Provost and Vice-President, Academic Eric Davis extended regrets for today's meeting. There will be no report this month.

6.2. Report from the President and Vice-Chancellor - Mark Evered

Senate appreciated President Evered's offer to provide a written report for distribution to senators in the minutes for today’s meeting and for discussion at the next meeting, due to time constraints at today's meeting.

7. IN-CAMERA SESSION - Agenda and minutes under separate cover

8. ADJOURNMENT and NEXT MEETING The meeting was adjourned at 4:59 pm. The next meeting of Senate takes place on April 13, 2012, in Boardroom A225/229 on the Abbotsford campus.

Approved Minutes from the March 16, 2012 Senate Meeting Page 42 of 53 Agenda Item # 6.2.2

UPAC Chair: Samantha Pattridge UEC MEMORANDUM Phone: 4643

UPAC Assistant: Amanda Grimson Phone: 4571

TO: Dr. M. Evered, UFV Senate Chair

FROM: Samantha Pattridge, Undergraduate Education Committee Chair

DATE: March 6, 2012

RE: Business Administration programs

At its March 2, 2012 meeting, UEC voted to approve changes to several Business Administration programs. UEC recommends that these be approved by Senate. Please see the attached documents for additional information.

MOTION: THAT Senate approve the changes to the Business Administration diploma entrance requirements as recommended by UEC, effective September 2012.

RATIONALE: The admission requirements for several Business programs need to be updated to reflect the new high school math curriculum being adopted in British Columbia. The Math Department has recently updated the prerequisites for MATH 106, MATH 140, and MATH 141, which are the three math courses required in Business programs at UFV, so these courses’ prerequisites are being used as math entrance requirements for the programs.

MOTION: THAT Senate approve the changes to the Accounting certificate entrance requirements as recommended by UEC, effective September 2012.

RATIONALE: MATH 106 is the only math course in this program. Therefore, to be consistent with the format of the BBA and Business Diploma math entrance requirements, the math entrance requirement for the Accounting certificate has been changed to be the prerequisites for MATH 106.

MOTION: THAT Senate approve the changes to the Administration certificate entrance and program requirements as recommended by UEC, effective September 2012.

Approved Minutes from the March 16, 2012 Senate Meeting Page 43 of 53 Agenda Item # 6.2.2

RATIONALE: The Administration certificate includes BUS 143. However, the math entrance requirements for this program are too low for a student to register in this course. Therefore, the math prerequisite for BUS 143 (namely MATH 140), has been made a required course in this certificate. This would require reducing the number of electives by one course in order to stay at twelve for the certificate.

MOTION: THAT Senate approve the changes to the Marketing and Sales entrance and program requirements as recommended by UEC, effective September 2012.

RATIONALE: This is currently the only Business program which does not include a math course. To improve students’ quantitative skills in this program, it is proposed that MATH 140 be added to the list of required courses. This would require reducing the number of electives by one course in order to stay at twelve for the certificate.

Approved Minutes from the March 16, 2012 Senate Meeting Page 44 of 53 Agenda Item # 6.2.2

UEC RECOMMENDATIONS

Business Administration

MATH 106 prerequisites: One of the following: C or better in one of Principles of Mathematics 12, Applications of Mathematics 12, Foundations of Mathematics 12, Pre-calculus 11, MATH 110, MATH 124, or MATH 140; or C or better in both MATH 094 and 095; or Pre-calculus 12; or a score of 17/25 or better on Part B of the MSAT* together with a score of 34/50 or better on Parts A and B combined.

MATH 140 prerequisites: One of the following: C+ or better in one of Foundations of Mathematics 11 or Pre-calculus 11; or C or better in one of Principles of Mathematics 11 or MATH 085; or one of Foundations of Mathematics 12 or Pre-calculus 12; or a score of 17/25 or better on Part A of the MSAT*.

MATH 141 prerequisites: One of the following: C+ or better in one of Foundations of Mathematics 12, Pre-calculus 12, Principles of Mathematics 12, or MATH 110; or C+ or better in both MATH 094 and 095; or C or better in MATH 140; or a score of 17/25 or better on Part B of the MSAT* together with a score of 34/50 or better on Parts A and B combined. *The Mathematics and Statistics Advancement Test (MSAT) is a new testing instrument developed by the Math department and approved by UEC as per policy 83 (Placement). This will replace the current MATA test.

Business Administration diploma Entrance requirements 2. Principles of Mathematics 11 or 12 with a minimum C, or UFV MATH 085 with a minimum C, or a minimum MATA score of 67%. Prerequisites for MATH 140.

Accounting certificate Entrance requirements 2. Principles of Mathematics 12 (C+ or better), or UFV MATH 095 (C+ or better) or MATH 110 (C+ or better), or a MATA score of 67% or better, or equivalent. MATH 111 and 115 also meet this requirement but have Math 12 as a prerequisite. Prerequisites for MATH 106.

Administration certificate Entrance requirements: 2. Principles of Mathematics 11 (C+ or better), or UFV MATH 085 (C+ or better), or equivalent. Prerequisites for MATH 140.

Program outline: Core courses Course Title Credits MATH 140 Algebra and Functions for Business (see note 1) 3 BUS 100 Introduction to Business 3 or BUS 102 Introduction to Business 3

Approved Minutes from the March 16, 2012 Senate Meeting Page 45 of 53 Agenda Item # 6.2.2

BUS 143 Accounting I 3 BUS 160 Computerized Business Applications 3 BUS 261 Business Law 3 CMNS 125 Introduction to Workplace Communication 3 ECON 100 Principles of Microeconomics 3 or ECON 101 Principles of Macroeconomics 3

Note 1: Students with Math 140 or equivalent may take a business or general elective in lieu of Math 140. Students planning to transfer their credits to the BBA should take Math 141.

Elective courses Six Five other Business Administration credit courses for which the student meets the prerequisite requirements. CMNS 235, Oral Communications, is a recommended elective. Courses in areas other than Business Administration may be considered electives at the department’s discretion of the School of Business.

Marketing and Sales certificate Entrance requirements: 2. Principles of Mathematics 11 (C+ or better), or UFV MATH 085 (C+ or better), or equivalent. Prerequisites for MATH 140.

Program outline: Core courses Course Title Credits MATH 140 Algebra and Functions for Business (see Note 1) 3 BUS 120* Essentials of Marketing 3 BUS 160 Computerized Business Applications 3 BUS 203* Organizational Behaviour 3 BUS 221 Professional Selling 3 BUS 223* Advertising 3 BUS 224* Retail Management 3 CMNS 125* Introduction to Workplace Communication 3 CMNS 235 Oral Communication 3

Note 1: Students with Math 140 or equivalent may take a business or general elective in lieu of Math 140. Students planning to transfer their credits to the BBA should take Math 141.

Electives Four Three BUS electives, three two of which must come from the courses below:

Course Title Credits BUS 143* Accounting I 3 BUS 201* Human Resource Management 3 BUS 202 Contemporary Management 3 BUS 222 Sales Management 3 BUS 227* New Business Development 3 BUS 261* Business Law 3

* These courses have prerequisites

Approved Minutes from the March 16, 2012 Senate Meeting Page 46 of 53 Agenda Item # 6.2.2

MEMORANDUM

To: Mark Evered, Chair, Senate From: Al Wiseman, University Secretary and Registrar Date: March 16, 2012 Re: Senate elections – second extended call for nomination results

Results of the February 21 - March 12, 2012 second extended call for nominations are as follows:

Faculty of Professional Studies 1 position; 1 nominations received - Christine Slavik - acclaimed

Faculty of Health Sciences 1 position; 0 nomination received

Approved Minutes from the March 16, 2012 Senate Meeting Page 47 of 53 Page 48 of 53 Agenda Item # 6.2.3

2012 Grads for Senate Approval EXHIBIT: 0

Bachelor Degree Diploma

Bachelor of Arts Diploma in Liberal Arts Johnmark Abrahams Braden Kyle Adams English major Phoenix Braun Criminal Justice minor Nichelle Breanne Briggs Kida Andrew Ashley Shannon Clark Psychology major Felicia Nicole Daase Stephanie Appels Morgen Brianne Daciuk Psychology major Amy Kathleen Dodd Stephanie Desjardins Everett Douglas Psychology major Megan Embree Amy Kathleen Dodd Kara Elizabeth Engebretson Psychology major Melinda M. Enns Sociology minor Claire Jensen Andrew Steven Hegedus Jennifer Nicole Klantschi History major Eva May MacLean Ammar Kavazovic Thomas Malinowski Political Science major Shannon Kelly McConnell Communications minor Theresa Lee Mulder Susan S. Naja Keisha Anne O'Hagan Sociology/Anthropology major Kari Brianne Rossi Eleah Marie Turkstra Katherine Marie Sallos English major Katherine T. Schilt History minor Danira Sehomerovic Michael Zonta Melissa Coral Senum Sociology/Anthropology major with Co-operative Education option Joel Douglas Van Meer Bachelor of Business Administration Tron J. Veldhuyzen van Zanten Faith Deborah Woodard Human Resource Management option Certificate

Certificate in Horticulture Crop Production and Protection Jennifer Renee Hayes

Welding (Level A) Certificate Kevin S. Klassen

Certificate (5 to 30 credits)

Bookkeeping for Small Business Certificate Barbara Ann Blom Rupinder Chhabra Lisa Guillemette Gurdeep Singh Hans Daniel George Hay Vivian Nadine Krull Donna L. Rowat Judy Trombley

04-Apr-2012 11:25 AM Page 1 of 2

Graduands Page 49 of 53 Agenda Item # 6.2.3

2012 Grads for Senate Approval EXHIBIT: 0

Certificate (5 to 30 credits)

Dental Office Receptionist Certificate Christie Lynn Brooks Chelsey Gail Dyck Natalie Illes Ingrid Lillian Kilde

Legal Administrative Assistant Certificate Anousone Chomseng

Professional Communications Essentials Certificate Allison Delia Anderson Mindy Deanne Black Claire Jensen Benjamin J. Lorimer Akram Mourad Leonard Naimi John Henk van Steenis Charles Oliver Vidal

04-Apr-2012 11:26 AM Page 2 of 2

Graduands Page 50 of 53 Agenda Item # 6.2.4

MEMORANDUM Chair: Gerry Palmer 604.504.7441 ext. 4196

Assistant: Monique Castonguay Phone: 604.854.4506

To: Mark Evered, Chair, Senate From: Gerry Palmer, Chair, Senate Governance Committee Date: April 13, 2012 Re: Creation of a Senate Standing Committee for Student Appeals

At its December 9, 2011, Senate approved the student academic misconduct and non- academic conduct policies, both which specify that appeals will be handled by a Senate standing committee for student appeals. The Senate Governance Committee recommends the following:

MOTION: THAT Senate approve the creation of a Senate Standing Committee for Student Appeals.

MOTION: THAT Senate approve the terms of reference for the Senate Standing Committee for Student Appeals, as presented at Senate

Creation of Senate Standing Committee for Student Appeals Page 51 of 53 Page 52 of 53 Agenda Item # 6.2.4

Creation of Senate Standing Committee for Student Appeals Page 53 of 53