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Agenda Board of Governors AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Thursday, October 3, 2013 Meeting: 5:30 PM Rivers Dining Room, TTC - Canada Education Park Campus, 5579 Tyson Road, Chilliwack, BC Page . 1. WELCOME from the CHAIR . 2. PRESENTATIONS . 2.1. Office of the Registrar and University Secretary - A. Wiseman . 3. CALL TO ORDER . 3.1. Adoption of Agenda, 2013 10 03 THAT the Agenda for the 2013 10 03 meeting of the UFV Board Public Session be adopted, as presented. 3.2. Declaration of potential conflict of interest . 3.3. Consent Agenda Discussion - B. Delaney . 4. ADOPTION OF CONSENT ITEMS . 3 - 8 4.1. Minutes, 2013 09 05 . 5. REPORTS . 9 - 18 5.1. President's Report - M. Evered . 5.2. University Secretary and Registrar - A. Wiseman . 19 5.3. UFV Alumni Association - L. Goerke . 21 - 22 5.4. UFV Faculty & Staff Association - V. Grieve . 5.5. UFV Student Union Society - S. Potter . 23 - 24 5.6. University Advancement & Alumni Engagement - H. Beard . 6. MINISTRY UPDATES/CORRESPONDENCE . 25 - 29 6.1. Crime reduction panel members named, terms released . 31 - 32 6.2. Private institutions providing more choices for students . Page 1 of 105 UFV Board meeting Agenda, Public Session October 3, 2013 Page 33 6.3. Advanced Education minister meets with stakeholders . 35 - 36 6.4. Aboriginal post-secondary education: working for the future, by Amrik Virk . 37 - 38 6.5. Students give high marks for training . 39 - 41 6.6. We all benefit from international education, by Amrik Virk . 43 - 45 6.7. BC transfer system brings flexibility to students . 47 6.8. Ministry correspondence to Dr. Evered re Government's Open Textbook project, dated September 9, 2013 . 7. INFORMATION ITEMS . 7.1 Brought Forward from 2013 09 05 I/C Session - B. Delaney . 49 - 75 7.1.1 Statement of Financial Information, dated April 1 2012 to March 31 2013, Approved . 77 7.1.2 Student Centre construction contract, valued at $11,214,076 awarded to Mierau Contractors Ltd., Approved . 79 - 82 7.1.3 Annual Membership on Board Committees, Approved . 83 7.1.4 Revisions to 2013-14 Board Meeting Schedule, Approved . 7.2 Senate Information Items - E. Davis . 85 - 96 7.2.1 Approved Senate Minutes, August 21, 2013 . 97 - 98 7.2.2 Graduands, approved by Senate . 99 - 103 7.2.3 Terms of Reference and Membership Composition for the Faculty Standards Committee of Senate, approved by Senate . 105 7.2.4 Senate Committee on Indigenization, approved by Senate . 8. ADJOURNMENT and NEXT MEETING Next Meeting: Thursday, December 5, 2013 Location: Room A225/229 (Boardroom), UFV Abbotsford Campus Page 2 of 105 AGENDA ITEM # 4.1. Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, September 5, 2013 Room A225/229 (Boardroom), UFV Abbotsford Campus 33844 King Road, Abbotsford, BC PRESENT: Board Members: Mr. Nathan Abrahams Ms. Angela Bennett Dr. Chris Bertram Ms. Theresa Coates Mr. Barry Delaney (Chair) Dr. Mark Evered Ms. Whitney Fordham Mr. George Hemeon Ms. Stacey Irwin Dr. Brian Minter Mr. John Pankratz Mr. Sean Parkinson Regrets: Mr. Randy Bartsch Ms. Terry-Lynn Stone Administration: Ms. Leslie Courchesne, Director, Marketing & Communications Dr. Eric Davis, Provost and Vice-President, Academic Dr. Peter Geller, Vice-Provost and Associate Vice-President, Academic Ms. Jody Gordon, Vice-President, Students Ms. Jackie Hogan, Chief Financial Officer Dr. Lucy Lee, Dean, Faculty of Science Dr. Joanne MacLean, Dean, Faculty of Health Sciences Mr. Harv McCullough, Vice-President, External Mr. Craig Toews, Executive Director, Facilities and Campus Planning Secretariat: Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Mr. Alan Wiseman, University Secretary and Registrar Guests: Dr. Malwinder Dhami, Community Guest 1. WELCOME from the CHAIR The meeting was called to order at 6:30 p.m. Mr. Delaney welcomed everyone and introduced the evening’s guests. Minutes, 2013 09 05 Page 3 of 105 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2013 09 05 Page 2 of 6 1.1. Introduction of New Board Members New Board members were introduced: John Pankratz, Appointed member, Chris Bertram, Elected Faculty member, Whitney Fordham, Elected Staff member, and Theresa Coates, Elected Student member. 2. PRESENTATIONS 2.1. UFV Faculty of Science – Dr. Lucy Lee Dr. Lee, Dean of the Faculty of Science, made a presentation on the Faculty of Science highlighting the Faculty’s Vision and Mission Statements, accomplishments of Faculty, Staff, and Students, projects and collaborations, new program initiatives, the Faculty of Science Five-year Plan, and challenges faced by the department. Mr. Delaney thanked Dr. Lee for an excellent presentation and invited questions from Board members. 3. ITEMS for ADOPTION 3.1. Agenda, 2013 09 05 RESOLVED 056/13 THAT the Agenda for the 2013 09 05 meeting of the UFV Board Public Agenda, 2013 09 05, Public Session, Session be adopted, as presented. Approved Moved by T. Coates, seconded by A. Bennett. CARRIED 4. GOVERNANCE COMMITTEE 4.1. Report 4.2. Governance Approval Items 4.2.1. Acting President Policy Mr. Delaney noted that one of the Board’s most important duties is hiring the President and that this policy addresses the appointment of an acting President when the President is unavailable to fulfil his/her duties. RESOLVED 057/13 THAT, upon the recommendation of the Board Governance Committee, the Acting President Policy, Approved UFV Board of Governors approves the Acting President Policy, as presented. Moved by S. Irwin, seconded by A. Bennett. CARRIED 4.2.2. Finance & Audit Committee Terms of Reference In response to a question about the process of the appointment of external auditors, the following amendment was agreed to under the heading of “Serve as Audit Committee”: 3. Communicates appointment of External Auditors RESOLVED 058/13 THAT, upon the recommendation of the Board Governance Committee, the Finance & Audit Committee ToR, UFV Board of Governors approves the Terms of Reference for the Approved as University of the Fraser Valley Finance & Audit Committee, as amended. amended Moved by J. Pankratz, seconded by A. Bennett. CARRIED 4.2.3. Location for November 2013 Board Meeting With the impending changes to the Board Meeting Schedule for the 2013-14 term, and the cancellation of the November 7th meeting, Mr. Delaney reported that a new recommendation will be brought forward from Governance identifying an alternate date for a Board meeting to be held in Agassiz. 4.3. Governance Information Items 4.3.1. Policy 132 – Use of University Space 4.3.2. Policy 220 – Space Management Minutes, 2013 09 05 Page 4 of 105 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2013 09 05 Page 3 of 6 4.3.3. Policy 219 – Occupational Health and Safety RESOLVED 059/13 THAT, upon the recommendation of the Board Governance Committee, the Policy 132 – Use of University Space, UFV Board of Governors approves the following policies, as presented: Policy 220 – Space Policy 132 – Use of University Space Management, Policy Policy 220 – Space Management 219 – Occupational Policy 219 – Occupational Health and Safety Health and Safety, Moved by S. Irwin, seconded by A. Bennett. CARRIED Approved 5. SENATE APPROVAL ITEMS 5.1. 2012-13 Revisions to the 2011-15 UFV Strategic Research Plan Dr. Davis reported that the Office of Research and Graduate Studies has updated its name to Research, Engagement and Graduate Studies, reflecting the student and community engagement involved in research and scholarship at UFV. Dr. Adrienne Chan, a long-time member of the School of Social Work and Human Services is the new AVP Research, Engagement and Graduate Studies. In respect to proposed revisions to the 2011-15 UFV Strategic Research Plan, Dr. Davis noted the major change to the plan being the addition of Molecular Sciences as a new priority area, which includes Agriculture as a component. He also noted that the priorities for student learning and community engagement are now reflected in the plan. RESOLVED 060/13 THAT, upon Senate’s recommendation, the UFV Board of Governors 2012-13 Revisions to the 2011-15 UFV approves the revisions to the 2011-15 UFV Strategic Research Plan, as Strategic Research presented. Plan, Approved Moved by A. Bennett, seconded by C. Bertram. CARRIED Dr. Davis distributed an Applied Research report prepared by Kelly Hodgins and Gerry Fehr on a student led research project, noting this research project is an example of research that has a direct impact on the Fraser Valley. 6. REPORTS 6.1. President’s Report Dr. Evered noted that his written report included an update from Jody Gordon, VP Students. He invited Ms. Gordon to expand on her report. • In addition to discussing her written report, Ms. Gordon extended thanks to Craig Toews and his team for the reconfiguration of the Disability Resource Centre this summer, essentially doubling their ability to invigilate exams. Dr. Evered provided a verbal report: • Welcome and Orientation Events – Dr. Evered was pleased to report the following events had been held: o Welcome Back for Faculty and Staff o Orientation events at Chilliwack and Abbotsford campuses for new students o Welcome back events sponsored by Campus Life, Student Union Society and Cascade Athletics • Campus Shuttle – Dr. Evered reported that “The Campus Connector”, a partnership between the university and the Student Union Society began operation on September 3rd. He extended thanks to SUS President Shane Potter and VP Students Jody Gordon for their leadership, and to the many others of the SUS and UFV who worked to achieve this. • Cascade Athletics 30th Anniversary – Dr. Evered highlighted the new logo, noting that various events have been planned to celebrate the 30th anniversary.
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