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AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD of GOVERNORS February 3, 2011 Meeting: 6:30 P.M

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AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD of GOVERNORS February 3, 2011 Meeting: 6:30 P.M AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS February 3, 2011 Meeting: 6:30 p.m. Rivers Dining Room - Trades & Technology Centre Canada Education Park Campus 5159 Tyson Road, Chilliwack, BC Page 1. WELCOME from the CHAIR 2. PRESENTATIONS 2.1 Agriculture Department at UFV - H. McCullough 3. ITEMS for ADOPTION 3.1 Agenda, 2011 02 03 THAT the Agenda for the 2011 02 03 meeting of the UFV Board Public Session be adopted, as presented. 5-21 3.2 Minutes, 2010 12 02 THAT the Minutes for the 2010 12 02 meeting of the UFV Board Public Session be adopted, as presented. 4. DECISION ITEMS 4.1. Senate Approval Items - E. Davis 23-27 4.1.1 Program Approval: Animation Arts Certificate THAT on recommendation of the Senate, and given that the Board has satisfied itself that the program supports the strategic directions of UFV and is feasible in staffing, facilities, and support services, the UFV Board of Governors approves the creation of the Animation Arts Certificate. 29-65 4.1.2 Global Development Studies Degree Program THAT on recommendation of the Senate, and given that the Board has satisfied itself that the program supports the strategic directions of UFV and is feasible in staffing, facilities, and support services, the UFV Board of Governors approves the creation of the Global Development Studies degree program. 67-72 4.1.3 Library Technician Post-Diploma Certificate THAT on recommendation of the Senate, and given that the Board has satisfied itself that the program supports the strategic directions of UFV and is feasible in staffing, facilities, and support services, the Board approves the creation of the Library Technician Post-diploma certificate. Page 1 of 153 UFV Board meeting Agenda, Public Session February 3, 2011 Page 4.1. Senate Approval Items - E. Davis 73-87 4.1.4 Bachelor of Early Childhood Education Degree Program THAT on recommendation of the Senate, and given that the Board has satisfied itself that the program supports the strategic directions of UFV and is feasible in staffing, facilities, and support services, the Board approves the creation of the Bachelor of Early Childhood Education degree program. 89-93 4.1.5 Revisions to Policy 110.04 - Art Acquisition, Collections, and Loans 95-100 4.1.6 Sessional Dates for 2011/12 Semester-Based Courses THAT the UFV Board of Governors, on recommendation of the Senate, approves the sessional dates for semester-based courses for the 2011/12 academic year, as presented. 4.2. Board Approval Items - R. Thomson 101 4.2.1 Betty Urquhart Community Service Award - R. Thomson i. Selection of Board Representatives for BUCSA selection committee 4.2.2 Upcoming Board Meeting Location - R. Thomson i. April 7th - Set Location 5. REPORTS 103-109 5.1 President's Report 111-112 5.2 UFV Alumni Association - A. Simpson 5.3 UFV Faculty & Staff Association 6. INFORMATION ITEMS 6.1. Brought forward from 2010 12 02 I/C Session - R. Thomson 113-122 6.1.1 2011-12 Budget Development Framework - Approval 123 6.1.2 2011-12 International Education Tuition and Fees - Approval http://www.ufv.ca/international/st_prospective/student_fees.htm 125 6.1.3 Policy 420.02 - Investment Policy - Approval in principle http://www.ufv.ca/Assets/Senate/UCFV+Policy+Manual/420/420.02.pdf 127 6.1.4 Policy Direction on Risk Management - Approval http://www.ufv.ca/Board/Policy_Directions.htm 129-132 6.1.5 Development and Review of Administrative Policies - Approval 6.2. Senate Information Items - E. Davis 133-137 6.2.1 Approved Senate Minutes - 2010 11 12 139-147 6.2.2 Approved Senate Minutes - 2010 12 10 149 6.2.3 Graduands approved at Senate - 2010 12 10 151-153 6.2.4 Graduands approved at Senate - 2011 01 14 6.3. Elections for Students to the Board - R. Thomson Page 2 of 153 UFV Board meeting Agenda, Public Session February 3, 2011 Page 6.3. Elections for Students to the Board - R. Thomson 6.3.1 Elections for Students to the Board The University Secretary will call for nominations for student positions on the Board of Governors for the 2011/12 term in early February. It is expected that elections will be held toward the end of March. 7. ADJOURNMENT and NEXT MEETING 7.1 UFV 2011 Convocation Dates: ● Thursday, June 9, 2011 ● Friday, June 10, 2011 7.2 Next Meeting - March 3, 2011 Room A225/229 (Boardroom), Abbotsford Campus Page 3 of 153 Page 4 of 153 Agenda Item # 3.2 Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, December 2, 2010 Room A225/229 (Boardroom) – UFV Abbotsford Campus 33844 King Road, Abbotsford, BC PRESENT: Board Members: Dr. Gregory Anderson Dr. Tim Cooper Dr. Mark Evered Ms. Amarjit Ghatore Ms. Stacey Irwin Mr. Henry Jansen Ms. Bonnie McGhie Mr. Laurence Stinson Ms. Terry-Lynn Stone Mr. Rod Thomson Ms. Leanne Tielmann Regrets: Dr. Linnea Battel Dr. Brian Minter Mr. Jatinder Sidhu Mr. Christopher Williams Administration: Dr. Sue Brigden, Acting Dean, Faculty of Access and Continuing Studies Dr. Eric Davis, Provost & Vice-President, Academic Dr. Karen Evans, Vice-President, Students Ms. Jackie Hogan, Chief Financial Officer Ms. Christiane Hodson, Acting Director, Development Dr. Rosetta Khalideen, Dean, Faculty of Professional Studies Dr. Jacqueline Nolte, Acting Dean, Faculty of Arts Ms. Ora Steyn, Acting Dean, Faculty of Science Ms. Karola Stinson, Acting Vice-President, External Secretariat: Mr. Bill Cooke, University Secretary Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Guests: Mr. Wayne Bremner, UFV Community Council member Dr. Malwinder Dhami, UFV Community Council member Mr. Len Goerke, Director, UFV Alumni Association Mr. Korky Neufeld, Vice-Chair, School District # 34 Board of Trustees Mr. Allan Skuce, UFV Community Council member Minutes, 2010 12 02 Page 5 of 153 Agenda Item # 3.2 UFV Board Meeting, Public Session 2010 12 02 Page 2 of 4 1. WELCOME from the CHAIR The meeting was called to order at 6:40 p.m. with Mr. Thomson in the Chair. 2. ITEMS FOR ADOPTION 2.1. Agenda, 2010 12 02 RESOLVED 119/10 THAT the Agenda for the 2010 12 02 Meeting of the UFV Board Public Adoption of Agenda, Session be adopted, as presented. 2010 12 02 meeting, Moved by T. Stone, seconded by S. Irwin CARRIED Public Session 2.2. Minutes, 2010 11 04 RESOLVED 120/10 THAT the Minutes for the 2010 11 04 meeting of the UFV Board Public Adoption of Minutes, Session be adopted, as presented. 2010 11 04 meeting, Moved by B. McGhie, seconded by A. Ghatore CARRIED Public Session 3. DECISION ITEMS 3.1. Senate Approval Item: Academic Restructuring Additional background information in respect to this item was distributed to Board members electronically prior to the meeting and is attached to these Minutes as Addendum “A”. Dr. Davis provided a brief history of the issue explaining that a year ago he had discussed with senior management the need to review the academic structure mainly for two reasons: 1. The Deans’ offices are struggling with the level of work and the faculties have become too large and too complicated; 2. Additional faculties would improve the ratio of faculty members on Senate. A consulting firm, Leading by Design, was retained to provide an outside perspective on the issues. Their report suggested the creation of a number of positions at the senior academic level. The proposed academic faculty structure model included in agenda packages, and being recommended by Senate, has been broadly circulated. Dr. Davis reported that he has heard only positive feedback from faculty on the model. Dr. Davis welcomed questions from Board members, noting that the Deans were on hand to answer questions, and that he would be happy to provide further information should the Board require it. Mr. Thomson cautioned that as the background material was not received by Board members until today, at the conclusion of discussion it would be the Board’s decision whether to deal with the matter at this meeting. Following discussion, Board members agreed to deal with the matter and the motion being brought forward from Senate. RESOLVED 121/10 THAT on recommendation of the Senate, the UFV Board of Governors Faculty Restructuring, approves the new academic faculty structure, as presented. Approval of Moved by H. Jansen, seconded by T. Stone CARRIED 2 Abstentions: G. Anderson, T. Cooper Dr. Nolte and Ms. Steyn excused themselves from the meeting at this time. Minutes, 2010 12 02 Page 6 of 153 Agenda Item # 3.2 UFV Board Meeting, Public Session 2010 12 02 Page 3 of 4 4. REPORTS 4.1. President’s Report In addition to his written report Dr. Evered highlighted the following items: • Dr. Evered has attended a number of functions over the past month, and acknowledged Christiane Hodson, Director of Development, who has been accompanying him and other members of the senior administration team on some of these visits helping to promote UFV’s developmental and fundraising activities. • Proceeds of $30,000 received from a symposium jointly hosted by the City of Surrey and UFV will be used to provide a $5,000 research grant and to establish the City of Surrey Fire Research Endowment - the first scholarship fund in B.C. that specifically supports public safety research. The $25,000 endowment will provide for an annual scholarship of $1,000 for UFV students pursuing public safety studies. The $5,000 research grant will be matched, making it a $10,000 grant, by funds available from the Centre for Public Safety and Criminal Justice Research and the School of Criminology and Criminal Justice at UFV.
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