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SENATE September 12, 2014, 2:30 Pm Canada Education Park, Chilliwack Room A2207 Page AGENDA for the University of the Fraser Valley SENATE September 12, 2014, 2:30 pm Canada Education Park, Chilliwack Room A2207 Page . 1. CALL TO ORDER . 2. ADOPTION OF CONSENT ITEMS . 3 - 39 2.1. Consent Items Agenda, 2014 09 12 Minutes, 2014 06 06 Graduands, 2014 09 12 THAT the following consent items be adopted by Senate, as presented: Agenda, 2014 09 12 Minutes, 2014 06 06 Graduands, 2014 09 12 . 3. DECISION ITEMS . 3.1. Senate Budget Committee - Jackie Hogan . 40 - 42 3.1.1. 2015-16 Budget Principles and Timelines THAT Senate recommend the 2015-16 UFV Budget Principles to the Board of Governors for approval. 3.2. Senate Governance Committee - Gerry Palmer . 43 - 47 3.2.1. New Membership Category for Standing Committees of Senate THAT Senate approve the addition of a new membership category, designated as “Other”, for the standing committees of Senate. 3.3. Academic Planning and Priorities Committee - Eric Davis . 48 - 52 3.3.1. Discontinuation of Police Option, Bachelor of General Studies THAT Senate approve the discontinuation of the Police Option in the Bachelor of General Studies as recommended by the Academic Planning and Priorities Committee, effective January 2015. 53 - 63 3.3.2. Mathematics Honours, Bachelor of Science THAT Senate approve the Mathematics Honours (Bachelor of Science) program as recommended by the Academic Planning and Priorities Committee, effective January 2015. Page 1 of 131 UFV Senate Meeting, Public Session September 12, 2014 Page . 64 - 79 3.3.3. Theatre Major The full program proposal may be viewed on the APPC website: http://www.ufv.ca/senate/standing-committees/appc/appc-agendas- minutes/ THAT Senate approve the new Theatre Major as recommended by the Academic Planning and Priorities Committee, effective January 2015. 80 - 90 3.3.4. Modern Languages Program Review The review documents may be viewed on the APPC web site at http://www.ufv.ca/senate/standing-committees/appc/appc-agendas- minutes/ THAT Senate accept the Modern Languages program review. 3.4. University Secretary and Registrar - Al Wiseman . 91 - 93 3.4.1. Honorary Doctorate Degree Selection Committee - Call for four Senate members, including at least two faculty members and one student . 94 3.4.2. Call for Expressions of Interest for Faculty Senator Vacancies . 4. REPORTS . 4.1. Report from the Provost and Vice-President, Academic - Eric Davis . 4.2. Report from the President and Vice-Chancellor - Mark Evered . 5. INFORMATION ITEMS . 95 - 96 5.1. Procedures for Expedited Program Approval Process . 97 - 107 5.2. President's September Report to the Board of Governors . 108 - 5.3. Board of Governors Minutes, 2014 04 03 111 . 112 - 5.4. Senate Governance Committee Minutes, 2014 05 20 120 . 121 - 5.5. Items brought forward from 2014 06 06 in-camera session 123 . 124 - 5.6. Copyright Compliance Policy Revisions - approved by the Board of 126 Governors . 127 - 5.7. Addenda to the Grad Roll approved June 2014 129 . 130 5.8. Faculty of Health Sciences - New Senate Faculty Member . 131 5.9. Call for Nomination for Faculty of Humanities Position on Senate . 6. IN-CAMERA SESSION . 7. ADJOURNMENT and NEXT MEETING Page 2 of 131 AGENDA ITEM # 2.1. Minutes for the University of the Fraser Valley SENATE Friday June 06, 2014 PRESENT: Deans: Sue Brigden Lucy Lee Joanne MacLean Jacqueline Nolte Faculty Members: Tom Baumann Dan Harris Alastair Hodges Steven Marsh Gerry Palmer (Vice-Chair) Teresa A. Piper Maggie Theron John Todrick Alisa Webb Noham Weinberg Zoe Dennison President: Mark Evered (Chair) Provost/VP Academic: Eric Davis University Secretary Al Wiseman and Registrar: Staff: Colleen Bell Mark Brosinski Student: Michael Clare University Librarian: Kim Isaac Guests: Adrienne Chan, Vlada Dvoracek, Peter Geller, Jody Gordon, Maureen Wideman Regrets: Maria Bos-Chan, John English Consent Items Agenda, 2014 09 12Minutes, 2014 06 06Graduands... Page 3 of 131 AGENDA ITEM # 2.1. UFV Senate Meeting, Public Session June 06, 2014 1. CALL TO ORDER 1.1. Opening Remarks President Evered called the meeting to order at 2:37 pm and extended a warm welcome to senators, noting incoming senator Greg St. Hilaire, and guests at today's meeting. On behalf of Senate, President Evered expressed much gratitude to Maggie Theron for her hard work and dedication to UFV and extended best wishes for her continued success in her new endeavours. A moment of silence was observed for Ed Li, from the School of Business, who passed away on May 27, 2014 following a lengthy illness. President Evered spoke of Ed's numerous accomplishments as well as his many valued contributions to UFV over the years. President Evered related the recent shooting at Seattle Pacific University and emphasized the importance of UFV's Shelter-in-place emergency preparedness program currently being developed. Senators were encouraged to attend Convocation next week to celebrate the major achievements of our students. Senators were reminded of the invitation to participate in the UFV Board planning session next week for an important discussion on the future of universities. 2. ADOPTION OF CONSENT ITEMS and APPROVAL OF REVISED AGENDA Gerry Palmer assumed the chair for the next items of business. 2.1. Consent Items The agenda was removed from the consent items for the following additions: • Name Change for the Faculty of Access and Open Studies as business item 3.1.3 • Name Change for the Continuing Studies Department as business 3.1.4 • Call for nomination results for Faculty of Access and Open Studies position as information item 6.6 The revised consent items were presented to Senate for adoption, as follows: Minutes, 2014 05 09 In-Camera Agenda, 2014 06 06 In-Camera Minutes, 2014 04 11 In-Camera Membership Recommendations for Standing Committees MOTION: THAT the following consent items be adopted by Senate, as revised: • Minutes, 2014 05 09 • In-Camera Agenda, 2014 06 06 Consent Items Agenda, 2014 09 12Minutes, 2014 06 06Graduands... Page 4 of 131 AGENDA ITEM # 2.1. UFV Senate Meeting, Public Session June 06, 2014 • In-Camera Minutes, 2014 04 11 • In-Camera Membership Recommendations for Standing Committees G. Palmer/T. Baumann CARRIED 2.2. Agenda MOTION: THAT the agenda, as revised, be adopted by Senate. S. Brigden/Z. Dennison CARRIED 3. DECISION ITEMS 3.1. University Secretary and Registrar - Al Wiseman 3.1.1. Recommendations for Deletion of Policies: Amendment of Permanent Record (60) and Advanced Placement Program (90) MOTION: THAT Senate approve the deletion of the Amendment of Permanent Record (66) policy and Advanced Placement Program (90) policy, as recommended by the Secretariat office, in consultation with the Senate Governance Committee. A. Wiseman/S. Brigden CARRIED 3.1.2. Chancellor Selection Committee Mr. Wiseman reported that the candidate recommended and approved by Senate and the Board to serve as our next chancellor is unable to accept the appointment. As outlined in institutional policy, the committee will reconvene the selection committee to make a recommendation for another candidate. Faculty member Alastair Hodges and student Michael Clare volunteered in the call for one faculty member and one student of Senate. MOTION: THAT Senate approve the appointment of faculty member Alastair Hodges and student senator Michael Clare for membership on the Joint Chancellor Selection Committee. A. Wiseman/T. Baumann CARRIED 3.1.3. Name Change for the Faculty of Access and Open Studies (Addendum) Exhibit appended to minutes as Appendix A Dean Brigden reported that including Continuing Education in the name of the faculty highlights the importance of continuing education to the university, making it more visible to members of the internal and external communities. Consent Items Agenda, 2014 09 12Minutes, 2014 06 06Graduands... Page 5 of 131 AGENDA ITEM # 2.1. UFV Senate Meeting, Public Session June 06, 2014 MOTION: THAT Senate recommend to the Board of Governors approval of the name change for the Faculty of Access and Open Studies to the Faculty of Access and Continuing Education. A. Wiseman/E. Davis CARRIED 3.1.4. Name Change for the Continuing Studies Department (Addendum) Exhibit appended to minutes as Appendix B Dean Brigden reported that the name change for the Continuing Studies Department is in response to the standard use of Continuing Education across BC universities. MOTION: THAT Senate recommend to the Board of Governors the name change for the Continuing Studies Department to the Continuing Education Department. S. Brigden/T. Piper CARRIED President Evered resumed the chair for the next items of business. 3.2. Senate Governance Committee - Gerry Palmer 3.2.1. Senate Annual Work Plan MOTION: THAT Senate approve the 2014-15 Senate Annual Work Plan as presented, as recommended by the Senate Governance Committee. G. Palmer/T. Baumann CARRIED 3.2.2. Guidelines for In-Camera Meetings MOTION: THAT Senate and its standing committees adopt the proposed guidelines for confidential material to be presented in-camera at Senate and standing committees. G. Palmer/M. Brosinski CARRIED Gerry Palmer assumed the chair for the remainder of the meeting. 3.3. Academic Planning and Priorities Committee - Eric Davis 3.3.1. 2014 Update to the 2011-15 Education Plan Eric Davis, in his role as chair of the Academic Planning and Priorities Committee, presented the 2014 update to the 2011-15 UFV Education Plan, Students and Community, and accompanying appendices to Senate for approval and recommendation to the Board of Governors. Consent Items Agenda, 2014 09 12Minutes, 2014 06 06Graduands... Page 6 of 131 AGENDA ITEM # 2.1. UFV Senate Meeting, Public Session June 06, 2014 MOTION: THAT Senate approve and recommend to the Board of Governors, Students and Community: An Update to the Education Plan (May 2014), as presented. E. Davis/T. Baumann CARRIED 3.3.2.
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