AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Thursday, May 17, 2012 Meeting: 6:30 p.m. Room A225/9 (Boardroom) - UFV Abbotsford Campus 33844 King Road, Abbotsford Page 1. WELCOME from the CHAIR 1.1 Recognition of Outgoing Members 2. ITEMS for ADOPTION 2.1 Agenda, 2012 05 17 THAT the Agenda for the 2012 05 17 meeting of the UFV Board Public Session be adopted, as presented. 3-7 2.2 Minutes, 2012 04 12 THAT the Minutes for the 2012 04 12 meeting of the UFV Board Public session be approved, as presented. 3. GOVERNANCE COMMITTEE - B. McGhie 3.1. Report 3.1.1 Board Retreat Update - A. Wiseman 3.2. Approval Items 9 3.2.1 2012-13 Board Meeting Schedule and Locations THAT, upon the recommendation of the Board Governance Committee, the UFV Board of Governors approves the 2012-13 Board Meeting Schedule and Locations, as presented. 4. SENATE APPROVAL ITEMS - E. Davis 11 4.1 Practical Nursing Certificate Discontinuation THAT, upon the recommendation of Senate, the UFV Board of Governors approves the discontinuation of the Practical Nursing Certificate. 5. REPORTS Page 1 of 53 UFV Board meeting Agenda, Public Session Thursday, May 17, 2012 Page 13-20 5.1 President's Report - M. Evered 5.1.1 Fall 2012 Applications Update (M. Evered/V. Dvoracek) 5.2 UFV Faculty & Staff Association - V. Cooke 21 5.3 UFV Alumni Association - A. Henderson 23 5.4 UFV Student Union Society - C. Vidal 6. INFORMATION ITEMS 6.1. Brought Forward from April 12 2012 In Camera Session - L. Stinson 25 6.1.1 2012-13 UFV Board Meeting Schedule (Dates) - Approved 27 6.1.2 2012-13 Operating Budget Recommendation, Approved 29 6.1.3 2012-13 Capital Budget Recommendation and Requests for Capital Transfers, Approved 31 6.1.4 Diploma in Practical Nursing New Program Tuition, Approved 6.2. Senate Information Items - E. Davis 6.2.1 Report 33-47 6.2.2 Approved Minutes from the March 16, 2012 Senate Meeting 49-50 6.2.3 Graduands 51-53 6.2.4 Creation of Senate Standing Committee for Student Appeals 7. ADJOURNMENT and NEXT MEETING 7.1 Reminder of Upcoming Events: ● June 8/9 - Board Retreat ● June 14/15 - UFV Convocation Next Regular Board Meeting: Thursday, September 6, 2012, Room A225/9, UFV Abbotsford Campus Page 2 of 53 Agenda Item # 2.2 Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, April 12, 2012 Room 16, Hope Secondary School 444 Stuart Street, Hope, BC PRESENT: Board Members: Dr. Tim Cooper Mr. Barry Delaney Dr. Mark Evered Mr. Justin P. Goodrich Ms. Stacey Irwin Mr. Henry Jansen Ms. Bonnie McGhie Mr. Laurence Stinson Ms. Rupe Sunner Mr. Nikolas Venema Regrets: Mr. Randy Bartsch Angela Bennett Dr. Brian Minter Mr. Sean Parkinson Ms. Terry-Lynn Stone Administration: Ms. Leslie Courchesne, Director, Marketing & Communications Dr. Karen Evans, Vice-President, Students Ms. Madeleine Hardin, Associate Dean of Faculty, College of Arts Ms. Jackie Hogan, Chief Financial Officer Dr. Rosetta Khalideen, Dean, Faculty of Professional Studies Dr. Diane Reed, Dean, Faculty of Health Sciences Ms. Karola Stinson, Vice-President, External Secretariat: Mr. Alan Wiseman, University Secretary/Registrar Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Guests: Ms. Hilary Kennedy, Coordinator, Hope Centre Dr. Karen Nelson, Superintendent, School District 78 1. WELCOME from the CHAIR Mr. Stinson welcomed everyone to the meeting and called the meeting to order at 6:40 p.m. Congratulations were extended to Board members Justin P. Goodrich and Nik Venema for being recognized as student leaders in the 2011/12 Standout magazine. Minutes, 2012 04 12 Page 3 of 53 Agenda Item # 2.2 UFV Board Meeting, Public Session 2012 04 12 Page 2 of 5 2. ITEMS for ADOPTION 2.1. Agenda, 2012 04 12 RESOLVED 038/12 THAT the Agenda for the 2012 04 12 meeting of the UFV Board Public Adoption of Agenda, Session be adopted, as presented. 2012 04 12 meeting, Moved by H. Jansen, seconded by R. Sunner. CARRIED Public Session 2.2. Minutes, 2012 03 01 RESOLVED 039/12 THAT the Minutes for the 2012 03 01 meeting of the UFV Board Public Approval of Minutes, Session be approved, as presented. 2012 03 01 meeting, Moved by S. Irwin, seconded by N. Venema. CARRIED Public Session 3. GOVERNANCE COMMITTEE 3.1. Report 3.1.1. Report Ms. McGhie directed members’ attention to the written report included in agenda packages. She also updated members on the joint Board/Senate Governance Committee meeting held on March 7th. 3.2. Approval Items 3.2.1. Annual Board Work Plan RESOLVED 040/12 THAT, upon the recommendation of the UFV Board Governance Annual Board Work Plan, Approval Committee, the UFV Board of Governors approves the Annual Board Work Plan, as presented, and approves implementation of the Work Plan for September 2012. Moved by B. McGhie, seconded by H. Jansen. CARRIED 4. REPORTS 4.1. President’s Report In addition to the written report included in packages, President Evered provided the following verbal report: Fraser Cascade School District • Dr. Evered acknowledged appreciation for the good working relationship with Superintendent Nelson and Board Chair, Ron Johnstone. • He recognized the contributions of Hilary Kennedy, UFV’s Hope Centre Coordinator, who recently received a UFV Employee Excellence Award. Election Procedures • According to Section 66(1) of the University Act, “a university must be non-sectarian and non-political in principle”. The Board Governance Committee will consider developing a formal policy to guide UFV. • In respect to requests for use of UFV space for those campaigning, requests for use of our facilities will be treated as any other “outside” request (UFV Policy 132 – Building Use). • There have been concerns recently in the news of contributions to political parties from universities. UFV does have guiding policies and structures in place and no concerns have been raised at UFV. Ministry Communications • A call for proposals for Community Adult Literacy programs has been received. UFV has received support in the past for these programs, including those in the Hope and Agassiz regions. Minutes, 2012 04 12 Page 4 of 53 Agenda Item # 2.2 UFV Board Meeting, Public Session 2012 04 12 Page 3 of 5 • ESL training is to be tuition-free for Canadian citizens. The Ministry is to be billed for tuition with the money coming from the Adult Basic Education Student Assistance Program. • BC Jobs Plan – has issued a public engagement process and call for feedback. • Carbon Trust Initiative - $5M capital available for school districts for energy-efficient projects (funding equivalent to total paid for carbon offsets). This does not appear to be available to post-secondary institutions. • The Premier plans to visit Tokyo, Seoul, Manila to promote trade and investment opportunities. BC Teachers’ Federation Job Action • UFV is monitoring developments in job action taken by the BCTF. Some actions may affect the delivery of programs and service on some UFV campuses such as the Teacher Education Program, tours by secondary students and other recruitment activities. UFV Budget • UFV’s Chief Financial Officer has received unofficial word that there will be no significant change from last year for the 2012/13 budget. • End-of-year funding received included: $0.5M for roof repairs for the Trades & Technology Centre in Chilliwack, $475,070 one-time funding for short-term training focussed on BC Jobs Plan, which will help offset reductions in funding from the ITA. AVED: Post-Secondary Education Leadership Council • This Council was created following receipt by the Ministry of the letter from presidents of all 25 public post-secondary institutions in BC. Terms of Reference are being established for the Council. Two Ministry items for discussion: 1) shared services; and 2) development of a quality assurance framework. Joint AUCC/ACCC Presidents’ Roundtable on Post-Secondary Pathways for Canadian Learners, March 26/27, 2012. • Dr. Evered was part of a small group of college and university presidents invited to participate in discussions on best practices for improving access, transitions and articulation. Ministry of Agriculture, Advisory Council • Dr. Evered has been invited to serve on the Minister’s Advisory Council Growing Forward 2. GF2 is a 5-year national framework agreement that coordinates federal, provincial and territorial policy and programs for the agriculture sector. • The role of the BC Minister’s Council is to examine issues and opportunities facing the agricultural, agri-food, and agri-product sector in this province, and to provide advice to the Minister of Agriculture on policy positions to be negotiated on behalf of the province for federal framework. District of Mission, New Council • A meeting was held with the new Council of the District of Mission to share UFV’s goals, successes and challenges in the Valley and in Mission. A warm reception was received from the new Council along with a strong commitment to working together. We are grateful for the financial support of $0.5M from the District for establishing the Graphic and Digital Design program in Mission. Coast Capital Donation Supporting Student Leadership Development • UFV is very grateful for the fourth $50,000 donation from Coast Capital Savings Credit Union to support student leadership development. Their contribution has totaled $200,000 over the past four years. Student Athletics • The Athletic Awards Banquet was held on April 4th, recognizing the outstanding year for our student athletes. The Cascades women’s volleyball team won a 2012 CCAA national championship Bronze Medal, Kayla Bruce was named to the CCAA all-tournament all-star first team, and Jenna Evans was named to the second tournament all-star team.