AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Friday, June 20, 2014 Meeting: 3:00 PM Cheam Meeting Room, Harrison Hot Springs Resort, Harrison Hot Springs, BC Page . 1. WELCOME from the CHAIR (3:00) . 2. PRESENTATIONS (3:05 - 3:50) . 2.1. Village of Harrison Hot Springs - Mayor Leo Facio (15 mins) . 2.2. School District 78, Fraser-Cascade - Dr. Karen Nelson, District Superintendent (15 mins) . 2.3. UFV Hope Centre - Michelle Vandepol, Hope Centre Coordinator (15 mins) . 3. CALL TO ORDER (3:50 - 3:55) . 3.1. Adoption of Agenda, 2014 06 20 . 3.2. Declaration of potential conflict of interest . 4. ADOPTION OF CONSENT ITEMS (3:55 - 4:00) . 5 - 8 4.1. Board Public Session Minutes, 2014 04 03 . 5. SENATE APPROVAL ITEMS - Eric Davis (4:00 - 4:05) . 9 - 12 5.1. Approval of the discontinuation of: Biology major, Pre-Veterinary concentration Biology major, Biology of Organisms concentration . 6. GOVERNANCE COMMITTEE - Barry Delaney (4:05 - 4:10) . 13 - 15 6.1. Approval of revisions to Board Bylaw BGB 110.14 - Board Meeting Management and Board Processes Management . 6.2. Email Voting - Best Practices Discussion . 7. REPORTS (4:10 - 4:45) . 17 - 39 7.1. President's Report - Mark Evered (15 mins) . 7.2. University Secretary/Registrar - Al Wiseman (5 mins) Page 1 of 105 UFV Board meeting Agenda, Public Session June 20, 2014 Page Report on Canadian University Boards Association (CUBA) Conference . 41 - 42 7.3. University Advancement and Alumni Engagement - Hilary Beard (5 mins) . 43 - 45 7.4. UFV Faculty & Staff Association - Vicki Grieve (5 mins) . 7.5. UFV Student Union Society - Ryan Petersen (5 mins) . 8. BOARD MEMBER ATTENDANCE AT COMMUNITY EVENTS (4:45 - 4:55) (Board members to report on recent community events where they have represented UFV) . 9. INFORMATION ITEMS (4:55 - 5:00) . 9.1 Brought Forward from 2014 04 03 I/C Session - Barry Delaney . 47 - 49 9.1.1 2014-15 Budget Recommendation and Financial Plan, Approved Executive Summary attached. Complete Budget Plan available at: http://www.ufv.ca/budgets/ufv-20142015-budget-planning/ . 9.2 Senate Information Items - 2014 04 11 Meeting - Eric Davis . 51 - 57 9.2.1 Approved Senate Minutes, 2014 03 14 . 59 - 61 9.2.2 Graduands approved by Senate, 2014 04 11 . 63 - 64 9.2.3 Award of Credential Posthumously . 65 - 66 9.2.4 Research Centres Report 2012-13 Link to Full Report: http://www.ufv.ca/research/centres-and- institutes/ . 67 - 69 9.2.5 Undergraduate Continuance (92) Policy Revisions . 9.3 Senate Information Items 2014 05 09 Meeting - E. Davis . 71 - 76 9.3.1 Approved Senate Minutes, 2014 04 11 . 77 - 80 9.3.2 Graduands, 2014 05 09 . 81 - 91 9.3.3 Undergraduate Education Committee Annual Report . 9.4 Policy Updates - Al Wiseman . 93 - 95 9.4.1 Admin Policies Repealed: Registration - Student Responsibility (78) policy Exchange of Student Groups with Other Institutions (67) policy . 10. MINISTRY CORRESPONDENCE and INFORMATION ITEMS . 97 10.1. Congratulatory Note from Deputy Minister Carroll re Agriculture Centre of Excellence, dated March 25, 2014 . 99 10.2. Correspondence from Amrik Virk re Ministerial approval to UFV for a BA, Page 2 of 105 UFV Board meeting Agenda, Public Session June 20, 2014 Page French Major degree program, dated April 28, 2014 . 101 - 10.3. 2014-15 Signed Government Letter of Expectations 105 . 11. RECOGNITION OF OUTGOING BOARD MEMBERS (5:00 - 5:10) . 11.1. Nathan Abrahams Angela Bennett Theresa Coates Brian Minter . 12. ADJOURNMENT (5:10) Page 3 of 105 Page 4 of 105 AGENDA ITEM # 4.1. Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, April 3, 2014 Rivers Dining Room, TTC – Canada Education Park Campus 5579 Tyson Road, Chilliwack, BC PRESENT: Board Members: Mr. Randy Bartsch Ms. Angela Bennett Dr. Chris Bertram Mr. Barry Delaney (Chair) Dr. Mark Evered Ms. Whitney Fordham Ms. Gwen O’Mahony Mr. John Pankratz Mr. Sean Parkinson Ms. Terry-Lynn Stone Regrets: Mr. Nathan Abrahams Ms. Theresa Coates Mr. George Hemeon Ms. Stacey Irwin Dr. Brian Minter Management: Ms. Leslie Courchesne, Director, Marketing & Communications Dr. Eric Davis, Provost & Vice-President, Academic Dr. Vlada Dvoracek, AVP, Institutional Research and Integrated Planning Ms. Jody Gordon, Vice-President, Students Ms. Diane Griffiths, Associate Vice-President, Human Resources Ms. Jackie Hogan, Chief Financial Officer Dr. Rosetta Khalideen, Dean, Faculty of Professional Studies Mr. Harv McCullough, Vice-President, External Secretariat: Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Mr. Al Wiseman, University Secretary & Registrar Guests: Mr. Justin P. Goodrich, Chair, UFV Alumni Association Ms. Vickie Grieve, President, UFV Faculty & Staff Association 1. WELCOME from the CHAIR Mr. Delaney welcomed everyone and called the meeting to order at 5:35 p.m. Guests were introduced. Board Public Session Minutes, 2014 04 03 Page 5 of 105 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2014 04 03 Page 2 of 4 2. PRESENTATIONS 2.1. National Survey of Student Engagement (NSSE) Results Dr. Dvoracek reviewed the results of the recent National Survey of Student Engagement (NSSE). Institutions use their data to identify aspects of the undergraduate experience inside and outside the classroom that can be improved through changes in policies and practices. Dr. Dvoracek reviewed UFV’s responses in the categories of academic challenge, learning with peers, experience with faculty, and campus environment, noting that UFV scored well in many areas, including teaching practices and quality of instruction, but lower in quantitative reasoning and supportive environment. This is a serious trend faced by many Canadian institutions. 3. CALL TO ORDER 3.1. Adoption of Agenda, 2014 04 03 RESOLVED 019/14 THAT the Agenda for the 2014 04 03 meeting of the UFV Board Public Session be adopted, as presented. Moved by T.L. Stone, seconded by R. Bartsch. CARRIED 1.1. Declaration of Potential Conflict of Interest No conflicts were declared by Board members. 2. ADOPTION OF CONSENT ITEMS 2.1. Board Public Session Minutes, 2014 03 06 RESOLVED 020/14 The following consent item was approved as presented: • Board Public Session Minutes, 2014 03 06 Moved by C. Bertram, seconded by A. Bennett. CARRIED 3. REPORTS 3.1. President’s Report In addition to his written report included in packages, Dr. Evered commented on the following items: • UFV’s 40th Anniversary Celebrations, including the official opening of the Agriculture Centre of Excellence, and the Chris Hadfield event. • Chilliwack’s Draft Community Plan, 2014 – 2040. • Upcoming dinner and tour of CEP to be hosted by UFV for Abbotsford and Chilliwack Chambers of Commerce. • Funding News: • AVED Ministry ESL funding, additional one-time $345,888. • AVED one-time funding of $75,000 to pilot innovative training and initiatives to increase the success of people with disabilities in trades/technical programs. • AVED one-time funding of $12,000 for emergency assistance funding for Aboriginal students. • ITA funding shifted from one-time funding for funding shortfalls to its Learner Demand fund, and increased slightly (3.5 mil to 3.75 mil) for high demand trades, priority sectors and regions experiencing labour market demands. • Celebration ceremony for graduates of the Residential Building Maintenance and Stó:lō Studies programs. Thanks to Peter Geller, Shirley Hardman, Eric Davis and their teams. • Immigrant Employment Council of BC’s 2014 Summit, “Mind the Gap: Winning Global Talent”, attended by Dr. Evered. • Meeting with Surjit Atwal, former UFV student, now serving as community liaison for MLA Darryl Plecas, regarding issues and opportunities for students with disabilities. Board Public Session Minutes, 2014 04 03 Page 6 of 105 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2014 04 03 Page 3 of 4 • The agreement between UFV and Concorde Sino-Canada Schools in China to bring Chinese students into our Aviation BBA program has now been signed with Pacific Coastal Aviation also. Currently working with Jay Teichroeb, VP, Aerospace Industries Association of Canada. • Recent and upcoming visits by Mr. Kang, a Chinese investor interested in investing in the U-District project, and Ms. Ding, President Shen and others from Xi’an Fanyi University. • Signing of MOU with Okanagan College for the delivery of agriculture-related and other programing and meeting with UFV Okanagan President, Jim Hamilton, and Deputy Vice-Chancellor and Principal, UBC Okanagan, Deborah Buszard, to speak of other collaborations. • Attendance at Chilliwack’s Elder College “Tapestry of Thought” series, the Cascades Athletic Awards evening, the 2014 Visual Arts Diploma Grads’ show, and the Alumni Evening of Theatre production of “Romeo and Juliet”. • Honorary Doctorates, Bif Naked and Penny Park, spoke as part of the President’s Leadership Lecture Series. • Celebration of Life for Dr. Jack Harris, former UFV Honorary Doctorate, attended by Dr. Evered. • Thanks and best wishes were extended by Dr. Evered to recently retired Cheryl Isaac, Director of Continuing Studies. • The many contributions of outgoing Dean of Professional Studies, Rosetta Khalideen, were acknowledged by Dr. Evered and Dr. Davis, who spoke of Dr. Khalideen’s hard work and dedication to UFV and the Faculty of Professional Studies. 3.2. Vice-President, Students Ms. Gordon was pleased to report on the recent Career Fair, which was extremely well received by exhibitors. She also reported on the challenges faced by the Disability Resources Centre in managing the growing number of students who require services. 3.3. UFV Alumni Association Mr. Goodrich provided a report, highlighting the Association’s new governance model, plans to create a new three year strategic plan, and a review of the current MOU. The Association is currently working to determine how they can best contribute to the institution.