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Yorhub Frameworks User Handbook

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Yorhub Frameworks User Handbook vvV YORHUB FRAMEWORKS USER HANDBOOK June 2019 Contents Page Welcome and Benefits 3 Introduction and Background 4 Scope of Services 5 YORbuild2 Framework 8 Overview 8 List of contractors by region and by lot 10 YORcivil2 Framework 20 Overview 20 List of contractors by region and by lot 22 YORconsult2 Framework 26 Overview 26 List of consultants by region and by lot 28 Frameworks Social Value 32 Employment and Skills 33 Sustainability 34 Economic Regeneration 35 Supply Chain Engagement 36 BIM 37 Contacts 38 Welcome and Benefits This handbook is a guide for users of the YORhub local authorities and other public sector and third construction frameworks - YORbuild2, YORcivil2 and sector organisations throughout this region. In YORconsult2. addition they now include all or part of the Sheffield LEP area, North East England and Lincolnshire. The guide is intended to provide a comprehensive overview of the full suite of construction All frameworks are structured to complement the frameworks, and the many added benefits they offer geography and diversity of demand across these for user organisations and their local communities. areas. All three frameworks have been developed to provide an efficient, value-adding procurement solution for use by the 22 Yorkshire and Humber Savings Focus on Sustainability Up to 10% through no further project specific OJEU To deliver reductions in waste and carbon. notices required, enhanced buying power and early contractor engagement. Support/Training From an experienced team of officers from across the Fast, Efficient and Flexible region collaborating to guide you through the call-off Alternative call-off procedures; mini competition and and delivery phases. direct selection. Continuous Improvement EU Compliant Consultants and Contractors Performance Measurement through the use of Key Who’ve already passed standards checks for Equal Performance Indicators and collection and distribution Opportunities, Health and safety, Insurance and of best practices. Financial Health in the Framework procurement process. Reduced Risk Especially for Authorities with one-off procurements Employment & Skills who may have less experience of the Construction Integrated into the framework agreements with skills Industry. outputs continuously measured. Procedure Documents Supply Chain Engagement Programme Are robust and can be accessed via: www.yorhub.net Provides SMEs with access to tendering opportunities. Improved Certainty 4 Good Fund Of cost, quality and time. Resources and time are offered to support local community projects. One-Stop Shop A suite of complementary Frameworks providing Public Collaboration Sector Organisations with a procurement solution for The Frameworks have been designed to work with the works, supplies and services within construction and Government recommended NEC3 form of contract related sectors. which promotes partnering/collaborative working. Users benefit from access to NEC’s contract conditions Early Payment Discounts online at www.yorhub.net. JCT contracts may also be It is permissible for users to include the option to used with the YORbuild2 framework, and various forms request discounts for early payment. of contract may be used with YORconsult2. Introduction and Background Background The Frameworks The YOR suite of construction frameworks were The YORbuild2 framework consists of four sub- originally procured as Yorkshire and Humber regional frameworks each with up to five value regional frameworks on behalf of, and funded banded lots and social housing lots for dealing with by, the Department for Communities and Local all values of new build, refurbishment and design & Government’s former Beacon Peer Funding build construction works. The North region is split programme the Yorkshire and Humber Regional into four further areas to suit its large geographical Improvement and Efficiency Partnership YoHrSpace. area. The frameworks provide public and third sector organisations with access to efficient, effective and The YORcivil2 framework consists of two sub- intelligent collaborative procurement solutions for all regional frameworks for the procurement of civil their building, housing and civil engineering project engineering contractors to deliver a wide range of requirements. civil engineering works and includes for works by design & build. YORbuild was the first of these frameworks, being awarded in December 2009, and trail blazed in many The YORconsult2 framework consists of two aspects including the Employment and Skills Plan sub-regional frameworks for the procurement of which led to YORbuild being the first framework in construction related and specialist consultancy the country to be given Construction Skills Academy services. status. YORbuild’s sustainability credentials were also featured as one of eight international case studies on Validity the impacts of sustainable public procurement at the The following table indicates the commencement Rio Earth Summit 2012. YORbuild expired in late 2015 and expiry dates for the frameworks: and has now been replaced by YORbuild2. Framework Commenced Expires* YORcivil2 and YORconsult2 follow the YORbuild2 lotting structures and subregional framework model YORbuild2 Feb 2016 Feb 2022 which has resulted in a large number of SMEs being YORcivil2 Aug 2017 Aug 2023 appointed to the frameworks. YORconsult2 Nov 2018 Nov 2024 *assumes 2 year extension applied Management YORhub is a founder member of the National Each framework has lead contracting authorities for Association of Construction Frameworks (NACF) each subregion. Overall management of the YOR and all three YOR frameworks are accredited NACF suite of frameworks, including decisions on their frameworks. Visit www.nacframework.org.uk future renewals and replacements is carried out by the YORhub Board which has representation from the following authorities: Easy to Access • Leeds City Council If you are considering the use of one of the YORhub frameworks please contact the relevant programme • Sheffield City Council manager (contact details on page 38) or alternatively • East Riding of Yorkshire Council complete a New Project Form by following the link at • Rotherham Metropolitan Borough Council www.yorhub.com/contact. • Scarborough Borough Council An access agreement will be required for a user’s first call off from the framework. Scope of Services YORhub provides an integrated service to deliver added value at every stage of the project process as set out below. YORhub Role Framework User Role Design and Choosing your Procurement Strategy • Providing a number of call-off methods, allowing for • Submitting initial project information at an early direct supplier selection as well as more traditional stage of your project. single and 2-stage mini competitions. • Advising us when a scheme is changing in value, • Providing an area-specific Framework Manager being delayed or accelerated, or changing in scope. available to answer your queries and to resolve any • Completing and returning an Access Agreement issues as they arise. where required. • Providing a fully EU compliant Framework • Completing and returning pre-selection forms. Agreement that removes the need for OJEU adverts for call offs. • Sharing your forward programme of work where appropriate. • Providing suppliers that have already passed through a competition involving a balance of cost and quality to attain places on the framework. • Advising on supplier minimum standards e.g. current Health & Safety approvals. Tendering • Establilshing tender lists for your project. • Using the most recent tender documents from • Providing standard tender document templates on www.yorhub.net - we regularly improve the www.yorhub.net. documentation and by reusing an old copy you may not receive the maximum benefit from • Providing framework pricing information e.g.rates the framework. Please note, these documents and percentages. are sample versions only; users can use their • For 2-stage mini competitions we also provide 1st own documents but must be careful to avoid stage selection templates and scoring regimes. In fundamentally altering the framework Ts&Cs. addition we advise on price/quality ratios and how to • Informing us who the successful supplier is and ensure value for money when developing a tender what the tender value is when the project is with one firm. awarded. • Inviting alternative offers in addition to compliant bids wherever possible to encourage innovation in the supply chain. YORhub Role Framework User Role On Site • Ensuring suppliers are well aware of framework • Responding to requests for Red/ Amber/Green (RAG) requirements through a mixture of audits, regular reports, including letting us know of any efficiencies performance monitoring and face-to-face workshops. made on a scheme. • Intervening to resolve issues where they relate to • Letting us know of any significant performance the framework. issues you may have with the Supplier. • Promoting the framework (e.g.ensuring YOR branding is on site sign boards). On Completion • Proactively managing the contract. • Gathering performance information and holding • Completing Key Performance Indicators (KPI) post-project reviews (where relevant) to ensure best questionnaires and recording efficiency savings. practice and lessons learned are spread through the • Letting us know of anything that was particularly framework and beyond. good or challenging about your project. Employment and Skills • Providing a specialist Employment & Skills (E&S) • Letting us know of any client
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