Central Railway ‘A’ Set for Slr

GOVERNMENT OF INDIA

CENTRAL RAILWAY ‘A’ SET FOR SLR

(NORTH BOUND TRAINS ) Tender Document (NOT TRANSFERABLE)

TENDER No. BB/C/124/PL/ LEASE/APRIL-MAY/2015 LEASING OF 4 TONNE SPACE IN SLRs OF MAIL / EXPRESS / PASSENGER TRAINS ORIGINATING FROM MUMBAI DIVISION.

COST OF TENDER DOCUMENT

4 TONNE SLR COMPARTMENT : Rs.1000/-(Non refundable)

TENDER FORM NO :

(a) MR NO. ______Date ______

(b) DD NO. ______Date ______(for the document down Loaded from website)

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CENTRAIL RAILWAY

COMMERCIAL BRANCH, MUMBAI DIVISION

TENDER NOTICE NO BB.C.124. PL. LEASE.APRIL.MAY. 2015.

OPEN TENDERS FOR LEASING OF SLRS IN TRAINS ORIGINATING FROM MUMBAI DIVISION (SET ‘A’)

Open tenders are invited by the Sr. Divisional Commercial Manager Mumbai CST on behalf of President of India for leasing out of space of 4 tonne in the SLRs of Mail / Express / Passenger Trains in SET “A” for North Bound Trains from registered lease holders on Mumbai Division. Any person or cargo operator or transporter having Indian citizenship, or any agency or company registered in India or manufacturer company of joint venture company registered under Company’s Act is eligible to get him/them registered with Mumbai Division can also participate in the tender on payment of prescribed EMD separately for each compartment (Space)

City Booking Agency and out agency shall not be eligible to participate under these contracts. Tender document can be obtained between 11.00 Hrs to 17.00 Hrs on all working days from the date of publication from the office of Divisional Railway Manager’s Office, Commercial Branch, Annexe Building, Ground Floor, Parcel Section, Mumbai CST400001. Details are also available on website www.cr.indianrailways.gov.in i. The cost of the Tender Document is to be paid in cash at counter no. 21 / 22 at CST main Line Booking Office, after obtaining a memo from the office of the Senior Divisional Commercial Manager, Central Railway, Divisional Railway Manager’s Office, Annexe Building, Ground Floor Chhatrapati Shivaji Terminus, Mumbai. ii. Money Receipt for each SLR should be separately issued. Photocopy of Money Receipt is to be enclosed with the tender document.

Tender document down loaded from website should be submitted along with a separate Demand Draft of Rs 1000/- (Non refundable)for 4 tonne SLR drawn from a nationalized or schedule bank towards cost of tender document in favour of Sr Divisional Finance Manager, Central Railway, Mumbai CST. Forms downloaded from website should be submitted along with an undertaking as per Annexure ’V’. Entire tender document including the list of trains, reserve price, space availability and other relevant details is available on the website. The tenderer should specifically, clearly state in his offer the train number, compartment. i. e SLR for which he is submitting his tender offer and preference of compartment. If the leaseholder gives no preference, Railway will allot SLR as per then availability.

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Eligibility Criteria for participating in Tender: 1. Tenderer should be a registered Lease holder under Category B & C Registration with Mumbai Division and/or under Category A Registration at Central Railway with following annual turnover Category For participation in tender of Annual Turnover

‘A’ Asst Guard Cabins, SLRs & VPs Rs 02 Crores

‘B’ Asst Guard Cabins& SLRs Rs 50 Lakhs

‘C’ Asst Guard Cabin Rs 10 Lakhs

Tenderer shall submit the attested copy of Audited Balance Sheet of last financial year in support of above, along with Tender . On failure to submit the same, the offer shall be summarily rejected ( Profit &Loss Account & Balance sheet of 2013-2014)

Sale of tender document

The tender document containing terms and conditions will be on sale in the office of Divisional Railway Manager’s Office, Commercial Branch, Annex Building, Ground Floor, Parcel Section, Mumbai CST400001 for Rs 1000/ (Rs One Thousand only) for 4 tonne space in the SLR. Cost of the tender document is nonrefundable.

Schedule of the tender Date Time

Last date for issue of tender document 20 /05/2015 Upto 17.00 Hrs

Last date for submission of tender documents 21 /05/2015 Upto 14.30 Hrs

Opening of tender 21 /05/2015 At 15.00 Hrs

NOTE:

• Notwithstanding anything, Railway Administration shall reserve the right to cancel/reject tenders at any stage of all or any train without assigning any reason. In such on eventually, the EMD of the bidders will be refunded.

• In case the date of opening of tenders happens to be a declared holiday, tenders will be opened on the next working day.

• Ambiguous and conditional offers are liable to rejected.

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Salient features of the tender are as follows : Description of tender Leasing of 4 tonne SLR in North bound trains in SET’A’

Earnest Money Deposit Rs 1,00,000/ - ( Rs One Lakhs only) in the form of Demand draft /Bankers Cheque of a nationalized or schedule bank drawn in favour of Sr Divisional Finance Manager, Central Railway, Mumbai CST

Cost of tender document Rs 1000/ - for each 4 tonne SLR

Validity of offer 90 days

Period of contract 3 years if rate offered is more than reserve price and 1 year if offer is less than reserve price and more than 50% of reserve price. Sale of tender documents From 11.00 hrs on all working day from the date of publication Date of publication Last date of sale of tender 20 /05/2015 Upto 17.00 Hrs document Date and time of acceptance of 21 /05/2015 upto 14.30 Hrs tender document Date& time of tender opening 21 /05/2015 at 15.00 Hrs Website address of the Tender www.cr.indianrailways.gov.in

Criteria for allotment of the SLRs If more than one 4 tonnes compartment of brake vans (SLRs) to be leased out on the same train the contract is awarded through one tender for all the available compartments. Tender committee may award contracts for the compartment to the highest offers received (H1, H2 and so on) provided the offers are above the prescribed minimum benchmark for accepting the offers for such leasing and difference between highest (including highest existing lease rate) and lowest acceptable offer is less than 10%.

In case separate tenders have been floated for two compartments of SLR of a particular train then the two tenders can be finalized even if the highest bids in the two cases are different. However, the difference between the two highest bids should be less than 10%.

Note The tender offer should be filled in neat and clear handwriting, Overwriting and erasures if any should be attested with the countersign of the tenderer. If the tenderer desires to participate for more than one SLR, separate tender forms/offers are to be submitted in separate sealed envelopes for each SLR they desires to participate in duly mentioning Train Number and the SLR on the envelope which are to be dropped in the tender box kept in the office of SR DCM/CSTM

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ANNEXURE ‘M’ (1/2)

SCHEDULE OF RATES (OFFER) FOR SLR

To, The President of India Represented by - Sr. Divl. Commercial Manager Central Railway CST Mumbai

Madam/ Sir,

Sub: Tender Notification No. BB.C.124.PL.LEASE.APRIL-MAY.2015. Open tenders are invited by the Sr. Divisional Commercial Manager Mumbai CST on behalf of President of India for leasing out of space of 4 tonne in the SLRs Mail / Express / Passenger Trains, I / We hereby offer the same at the rate for per trip.

Sr. Details Particulars No.

Name of the party with

1 complete Address & Tel No.

Mobile No :

2 Train No & Name

Consignment to be carried 3 From ______To ______Between stations.

Space required 4 4 Tonne SLR

1st preference ______5 Preference of SLR 2nd preference ______3rd preference ______a) No. of days leave required in a year.(one ______Days 6 day permitted after 30 operations)

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ANNEXURE ‘M’ (2/2)

b) (Put a tick ‘√’ mark on the Mon Tues Wed Thus Fri Sat Sun loading days required )

______days loading in a week

Rate offer for one 4 tonne SLR (In Figures) 7 in Rs. (In words)

Details of cost of Tender form Tender Amt. MR/DD Name of Please Form No paid No & bank 8 Date Rs 1000 /

Names of intermediate stations 9 where loading/unloading facility required.

10. Details of EMD

Amount DD / Banker Date Drawn on Bank IFSC Cheque No. Bank Code

Rs 1,00,000 /(Rs one lakhs only)

11. Registration Certificate issued by Mumbai Division

Registration No. Valid upto

12. Whether Audited Balance sheet for last financial year has been enclosed? YES NO

13. Whether Declaration is given in Annexure-I to Tender Document. YES NO ______

I have carefully read and understood the conditions in Tender Document from pages 01 to 51 the same are accepted to me and will strictly abide by these conditions. Schedule of Rates (offer) Annexure M duly signed & stamped is enclosed.

(SIGNATURE OF THE APPLICANT) Date STAMP OF THE FIRM /COMPANY

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List - "A" Annexure 'N'

CENTRAL RAILWAY NOTIFICATION FOR LEASING OF SLRs FOR A PERIOD OF 3 YEARS ON MUMBAI DIVISION

TRAIN WISE RESERVE PRICE FOR 4 TONNES SLRs

Runni S SLR S ng c R Train Frequen Availity Train Name From To day a Kms Reserve N No cy of SLR EMD in in a l price of O space in Rs year e SLR tonne

Kushinagar Gorakhpu 1 11015 LTT Daily 365 R 1682 25255 Exp r F1 SLR 1,00,000/-

Kushinagar Gorakhpu 2 11015 LTT Daily 365 R 1682 25255 Exp r F2 SLR 1,00,000/-

Kushinagar Gorakhpu 3 11015 LTT Daily 365 R 1682 25255 Exp r R SLR 1,00,000/-

Gorakhpu Su,Mo,W 4 11055 Godan Exp LTT 208 R 1733 25758 r e & Fri F1 SLR 1,00,000/-

5 11057 Amritsor Exp LTT Amritsor Daily 365 R 2030 28735 F1 SLR 1,00,000/-

6 11057 Amritsor Exp LTT Amritsor Daily 365 R 2030 28735 F2 SLR 1,00,000/-

7 11057 Amritsor Exp LTT Amritsor Daily 365 R 2030 28735 *R SLR 1,00,000/-

Muzaffarpur Muzaffarp Mo,We,F 8 11061 LTT 208 R 1790 26250 Pawan Exp ur ri & Sa F1 SLR 1,00,000/-

Muzaffarpur Muzaffarp Mo,We,F 9 11061 LTT 208 R 1790 26250 Pawan Exp ur ri & Sa R SLR 1,00,000/-

Darbhanga Darbhang Sun,Tue 10 11065 LTT 156 R 1880 27235 Pawan Exp a & Thu F1 SLR 1,00,000/-

Darbhanga Darbhang Sun,Tue 11 11065 LTT 156 R 1880 27235 Pawan Exp a & Thu R SLR 1,00,000/-

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Wed & 12 11067 Saket Exp LTT Faizabad 104 R 1505 23532 Sat F1 SLR 1,00,000/-

Wed & 13 11067 Saket Exp LTT Faizabad 104 R 1505 23532 Sat R SLR 1,00,000/-

Sun & 14 11069 Tulsi Exp LTT Allahabad 104 R 1510 23532 Tue R SLR 1,00,000/-

Kamayani 15 11071 LTT Varanasi Daily 365 R 1639 24774 Exp F1 SLR 1,00,000/-

Kamayani 16 11071 LTT Varanasi Daily 365 R 1639 24774 Exp R SLR 1,00,000/- LTT Gorakhpu 17 11081 Gorakhpur LTT Wed 52 P 1727 17172 r Exp F1 SLR 1,00,000/- LTT Gorakhpu 18 11081 Gorakhpur LTT Wed 52 P 1727 17172 r Exp F2 SLR 1,00,000/- LTT Gorakhpu 19 11081 Gorakhpur LTT Wed 52 P 1727 17172 r Exp R SLR 1,00,000/-

Mahanagari 20 11093 CSTM Varanasi Daily 365 R 1515 23532 Exp F1 SLR 1,00,000/-

Mahanagari 21 11093 CSTM Varanasi Daily 365 R 1515 23532 Exp F2 SLR 1,00,000/-

Mahanagari 22 11093 CSTM Varanasi Daily 365 R 1515 23532 Exp R SLR 1,00,000/-

23 11201 Ajni Exp LTT Ajni Mon 52 P 1021 11220 F1 SLR 1,00,000/-

24 11201 Ajni Exp LTT Ajni Mon 52 P 1021 11220 R SLR 1,00,000/-

Nizamabad Nizamaba 25 11205 LTT Sat 52 P 705 8078 Exp d F1 SLR 1,00,000/-

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Nizamabad Nizamaba 26 11205 LTT Sat 52 P 705 8078 Exp d F2 SLR 1,00,000/-

Nizamabad Nizamaba 27 11205 LTT Sat 52 P 705 8078 Exp d R SLR 1,00,000/-

Nandigram 28 11401 CSTM Nagpur Daily 365 P 1139 12344 Exp R SLR 1,00,000/-

29 12105 Vidarbha Exp CSTM Gondia Daily 365 R 967 16091 F1 SLR 1,00,000/-

30 12105 Vidarbha Exp CSTM Gondia Daily 365 R 967 16091 F2 SLR 1,00,000/-

31 12105 Vidarbha Exp CSTM Gondia Daily 365 R 967 16091 R SLR 1,00,000/- Mon, 32 12107 Lucknow Exp LTT Lucknow Wed & 156 R 1412 22500 sat F1 SLR 1,00,000/-

33 12111 Amravati Exp CSTM Amravati Daily 365 R 672 12510 F2 SLR 1,00,000/-

34 12117 Godavari Exp LTT Manmad Daily 365 S 245 1922 F1 SLR 1,00,000/-

35 12117 Godavari Exp LTT Manmad Daily 365 S 245 1922 F2 SLR 1,00,000/-

36 12137 Punjab Mail CSTM Firozpur Daily 365 R 1930 27727 F1 SLR 1,00,000/-

37 12137 Punjab Mail CSTM Firozpur Daily 365 R 1930 27727 F2 SLR 1,00,000/-

38 12137 Punjab Mail CSTM Firozpur Daily 365 R 1930 27727 R SLR 1,00,000/-

Sewagram 39 12139 CSTM Nagpur Daily 365 P 837 11400 Exp F1 SLR 1,00,000/-

Sewagram 40 12139 CSTM Nagpur Daily 365 P 837 11400 Exp F2 SLR 1,00,000/-

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Rajendra Rajendra 41 12141 CSTM Daily 365 R 1713 30107 Nagar Exp Nagar *F2 SLR 1,00,000/-

Sultanpur 42 12143 LTT Sultanpur Sun 52 R 1551 24024 Exp F1 SLR 1,00,000/-

Sultanpur 43 12143 LTT Sultanpur Sun 52 R 1551 24024 Exp F2 SLR 1,00,000/-

Sultanpur 44 12143 LTT Sultanpur Sun 52 R 1551 24024 Exp R SLR 1,00,000/-

Samarsatha Wed & 45 12151 LTT Howarh 104 R 2081 40628 Express thu FI SLR 1,00,000/-

Habinganj 46 12153 LTT Habibganj Thu 52 R 821 13852 Exp F1 SLR 1,00,000/-

Habinganj 47 12153 LTT Habibganj Thu 52 R 821 13852 Exp F2 SLR 1,00,000/-

Habinganj 48 12153 LTT Habibganj Thu 52 R 821 13852 Exp R SLR 1,00,000/- Mon, 49 12165 Varanasi Exp LTT Varanasi Thu & 156 R 1482 23274 Fri F1 SLR 1,00,000/- Mon, 50 12165 Varanasi Exp LTT Varanasi Thu & 156 R 1482 23274 Fri R SLR 1,00,000/-

Haridwar AC 51 12171 LTT Haridwar Mon,Thu 104 P 1771 17337 Exp F1 SLR 1,00,000/-

Udyognagari Pratapgar Tue & 52 12173 LTT 104 R 1585 24258 Exp h Sun F1 SLR 1,00,000/-

Udyognagari Pratapgar Tue & 53 12173 LTT 104 R 1585 24258 Exp h Sun F2 SLR 1,00,000/-

Udyognagari Pratapgar Tue & 54 12173 LTT 104 R 1585 24258 Exp h Sun R SLR 1,00,000/-

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12289 ( Nagpur 55 CSTM Nagpur Daily 365 R 837 18009 4TON Duronto Exp ) F1 SLR 1,00,000/- 12289 ( Nagpur 56 CSTM Nagpur Daily 365 R 837 18009 4TON Duronto Exp ) F2 SLR 1,00,000/- 12289 ( Nagpur 57 CSTM Nagpur Daily 365 R 837 22213 5TON Duronto Exp ) F1 SLR 1,00,000/- 12289 ( Nagpur 58 CSTM Nagpur Daily 365 R 837 22213 5TON Duronto Exp ) R SLR 1,00,000/-

Howrah Mail 59 12322 CSTM Howrah Daily 365 R 2176 33187 via ALD R SLR 1,00,000/-

Bhagalpur Bhagalpur Sun,Tue 60 12336 LTT 156 R 1916 27492 Exp e & Thu F1 SLR 1,00,000/-

Bhagalpur Bhagalpur Sun,Tue 61 12336 LTT 156 R 1916 27492 Exp e & Thu F2 SLR 1,00,000/-

Bhagalpur Bhagalpur Sun,Tue 62 12336 LTT 156 R 1916 27492 Exp e & Thu R SLR 1,00,000/-

63 12362 Asansol Exp CSTM Asansol Wed 52 R 2042 28735 F1 SLR 1,00,000/-

64 12362 Asansol Exp CSTM Asansol Wed 52 R 2042 28735 F2 SLR 1,00,000/-

65 12362 Asansol Exp CSTM Asansol Wed 52 R 2042 28735 R SLR 1,00,000/-

Karmabhumi 66 12546 LTT Raxaul Mon 52 R 2038 28735 Exp F1 SLR 1,00,000/-

Karmabhumi 67 12546 LTT Raxaul Mon 52 R 2038 28735 Exp F2 SLR 1,00,000/-

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Karmabhumi 68 12546 LTT Raxaul Mon 52 R 2038 28735 Exp R SLR 1,00,000/-

Sun & 69 12811 Hatia Exp LTT Hatia 104 R 1706 41500 Mon F1 SLR 1,00,000/-

70 12859 Gitanjali Exp CSTM Howrah Daily 365 R 1968 27985 F1 SLR 1,00,000/-

71 12859 Gitanjali Exp CSTM Howrah Daily 365 R 1968 27985 F2 SLR 1,00,000/-

72 12859 Gitanjali Exp CSTM Howrah Daily 365 R 1968 27985 R SLR 1,00,000/-

73 14313 Barelli Exp LTT Barelli Mon 52 R 1608 24528 F1 SLR 1,00,000/-

74 14313 Barelli Exp LTT Barelli Mon 52 R 1608 24528 F2 SLR 1,00,000/-

75 14313 Barelli Exp LTT Barelli Mon 52 R 1608 24528 R SLR 1,00,000/-

Gorakhpu 76 15017 Kashi Exp LTT Daily 365 R 1713 25512 r F1 SLR 1,00,000/-

Jansadharan 77 15102 CSTM Chhapra Fri 52 P 1877 18157 Exp F1 SLR 1,00,000/-

Jansadharan 78 15102 CSTM Chhapra Fri 52 P 1877 18157 Exp F2 SLR 1,00,000/-

Jansadharan 79 15102 CSTM Chhapra Fri 52 P 1877 18157 Exp R SLR 1,00,000/-

Kamakhya Kamakhy 80 22511 LTT Wed 52 R 2940 68211 Exp a F1 SLR 1,00,000/-

Guwahati Wed & 81 15645 LTT Guwahati 104 R 2593 72811 Exp Sat F1 SLR 1,00,000/-

82 17617 Tapovan Exp CSTM Nanded Daily 365 P 610 7024 F1 SLR 1,00,000/-

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83 17617 Tapovan Exp CSTM Nanded Daily 365 P 610 7024 F2 SLR 1,00,000/-

84 17617 Tapovan Exp CSTM Nanded Daily 365 P 610 7024 R SLR 1,00,000/-

85 18610 Ranchi Exp LTT Ranchi Sat 52 R 2011 29707 R SLR 1,00,000/-

Saket Link Wed & 86 21067 LTT Raibarelli 104 R 1502 23532 Exp Sat R SLR 1,00,000/-

Rajyarani 87 22101 LTT Manmad Daily 365 S 245 1922 Exp F1 SLR 1,00,000/-

Rajyarani 88 22101 LTT Manmad Daily 365 S 245 1922 Exp F2 SLR 1,00,000/-

Rajyarani 89 22101 LTT Manmad Daily 365 S 245 1922 Exp R SLR 1,00,000/-

90 22103 Faizabad Exp LTT Faizabad Mon 52 R 1600 24258 F1 SLR 1,00,000/-

91 22103 Faizabad Exp LTT Faizabad Mon 52 R 1600 24258 R SLR 1,00,000/-

Nizamuddin Nizamudd 92 22109 LTT Tue 52 R 1521 23532 AC Exp in F1 SLR 1,00,000/-

Bhusaval 93 51153 CSTM Bhusaval Daily 365 S 445 2811 Pass F1 SLR 1,00,000/-

Bhusaval 94 51153 CSTM Bhusaval Daily 365 S 445 2811 Pass F2 SLR 1,00,000/-

IGP Manmad 95 51423 IGP Mammad Daily 365 S 124 1290 Pass F1 SLR 1,00,000/-

IGP Manmad 96 51423 IGP Mammad Daily 365 S 124 1290 Pass F2 SLR 1,00,000/-

IGP Manmad 97 51423 IGP Mammad Daily 365 S 124 1290 Pass R SLR 1,00,000/-

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Note – 2% development charges shall also be made applicable on the accepted rate. ********

NOTE:-

• As per Para 41.5 vide FM Circular no 06 of 2014 dated 15/04/2014 offers below 100% of reserve price shall not be made applicable in case of leasing of SLR/AGC by ‘trains , notified under Rajdhani parcel service under Scale-R and Premier Parcel service under Scale-P for which offers below 100% will not be accepted.

• 2% Development surcharge and service tax as applicable will be levied on the lumpsum rate offered by the successful tenderer.

• If the date of opening of tenders happens to be a declared holiday, tenders will be opened on the next working day.

• The scheme of registration of leaseholders is a continuous process and will remain open throughout the year. Any new entrant can get registered in the Senior Divisional Commercial Manager’s office, Central Railway, Mumbai CST at any time by submitting an application with relevant documents for verification and thereafter paying the registration fee of Rs 50,000/- for SLR and Rs 25,000/- for AGC. These certificates of Registration shall entitle the leaseholders for participation in tenders for lease of parcel space in trains originating from Mumbai Division.

• All correspondence/communication shall only be made through post at the address mentioned in the tender document/registration certificate; the Railway Administration shall not be responsible for any delay/loss or no delivery of the correspondence/communication.

• Communication through facsimile, e-mail or telephone shall not be considered genuine unless confirmed in writing through letter.

The following are the enclosures that are to be submitted along with the tender document :

• Copy of certificate of registration issued by Mumbai Division

• Copy or original Money receipt in proof of payment towards tender forms. In case of forms downloaded from website separate Demand Draft towards cost of tender.

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• Bankers Cheque/Demand Draft of a nationalized /Scheduled Bank towards EMD of the tender.

• Audited balance sheet of the last financial year ( 2013-2014)

• Declaration Form shown in Annexure -1

• Declaration for downloaded the tender document from web site as per Annexure -V

• Entire Tender document along with terms and conditions containing 50 number of pages duly signed and stamped on each page.

• Tender document should be complete in all aspects duly containing all enclosures as above.

• “ Railway Reserve the right to change or amend any of the clauses of the tender due to change in Policy”

I/we enclose the documents as per the list above along with the tender documents ( Tenderer must (√)the Sr numbers above.

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CHAPTER-I

INSTRUCTIONS TO THE TENDERER

Open Tender for leasing of 4 tonne space in SLRs in the Mail / Express & Passenger Trains Originating from Mumbai Division, Central Railway .

Introduction

Open Tenders are invited in sealed covers as per proforma (Annexure M) by the Senior Divisional Commercial Manager, Central Railway, Chhatrapati Shivaji Terminus, Mumbai for & on behalf of the President of India from registered lease holders of Mumbai Division only for leasing of 4 tonne space in the SLRs of the Mail / Express & Passenger trains of Mumbai Division..

The schedule of the tender is as under

Schedule of the tender Date Time Last date for issue of tender document 20 /05/2015 Upto 17.00 Hrs Last date for submission of tender documents 21 /05/2015 Upto 14.30 Hrs Opening of tender 21 /05/2015 At 15.00 Hrs

1. Tender submitted in other than prescribed form will not be accepted. 2. Late tenders (received after closure of the tender box) will not be accepted or considered.

SUBMISSION OF TENDER DOCUMENTS

I. Each offer is to be submitted separately in a sealed cover. Schedule of Rates i.e. Annexure 'M' 1/2 & 2/2 enclosed with the Tender document shall be duly signed

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with full postal address and telephone number, duly super scribed on envelope as ‘Tender for leasing of 4 tonne space in SLRs for the train no._____ The tender should be submitted to Senior Divisional Commercial Manager’s office, Central Railway, CST Mumbai.

II. The tender offer i.e. Schedule of Rates (Annexure M) should be filled in neat and in clear handwriting with no over writing and no white ink should be used. Offers with overwriting/white ink will be treated as invalid. III. The tender for each SLR should be submitted separately in sealed envelope in the specific tender box pertaining to that train. IV. The tender /offer pertaining to A set of train if submitted in the tender box of B set of trains or tender/offer pertaining to B set of trains submitted in the tender box of A set of trains the said offer will be treated as invalid. V. The Tenderer is requested to read the tender document Chapter I & chapter II carefully and abide by the terms and conditions. The tender document duly filled in with signature of the leaseholder and stamp of the office/firm on each page should be submitted along with the schedule of rates, Mandate form duly filled and certified from the concerned bank, relevant EMD, copy of certificate of registration, Declaration Form in AnnexureI and Audited Balance Sheet for last financial year VI. The Tenderer while submitting tender shall be required to give the following information in the tender form failing which his tender will not be considered. (i) Number of days lease (loading)required : In cases, where the leaseholder does not want to operate the lease contract on all the days of service available, then he shall be required to mention the specific days of the week (say Monday, Tuesday, Wednesday, Saturday etc) on which he wants to operate the lease contract. (ii) Number of days leave required : The tenderer shall mention leave required during a year, The maximum leave during a year should not exceed @ one leave after 30 lease operations i.e. maximum 12 leave during a year in case of daily train in one year. (iii) If a Tenderer does not mention any leave or mention ‘NIL’ in the column of leave, no leave will be granted. (iv) Intermediate loading/unloading facility : The tenderer shall be required to mention the name of intermediate stations(s) where he wants to carry out loading/unloading operation. The condition for loading/unloading of parcels at intermediate station(s) from the leased SLR, can only be accepted, if it is

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found operationally feasible and the intermediate station(s) mentioned by the leaseholder in the tender form have not been restricted by the concerned zonal railway/division for handling of leased parcel traffic. VII. Declaration:

The Tenderer shall be required to give declaration which is to be submitted along with the tender as per the Annexure’ I ‘Shown with this tender.

If any information/declaration made by the leaseholder is found false at any stage before or after award of contract or deliberately defraud with the railways, his registration will be cancelled and registration fee will be forfeited. In addition to forfeiture of registration fee, all his existing leasing contracts being operated from that division would also be cancelled.

VIII. The tenderer has to clearly mention the number of days of operation of lease in a week in figures as well as in words in the respective columns and if not required the same should be entered as “0” (zero), failing which the tender will be treated as invalid. Entry such as “_____“ (Dash) , any symbolical sign or blank space will not be considered, any ambiguous entry such as “As per Railway Rule” in the respective columns will not be considered and the tender will be summarily rejected.

IX. EARNEST MONEY DEPOSIT i. The Tender application should be accompanied by Earnest Money Deposit in the form of Demand Draft / Banker Cheque of Rs. 1,00,000 / (Rupees one lakh only) for 4 tone space in the SLR compartment as Earnest Money. The Demand Draft / Bankers Cheque should be drawn in favour of the “ Senior Divisional Finance Manager, Central Railway, CST Mumbai issued by the Nationalized Bank or the Scheduled Bank approved by Reserve Bank of India should be valid for a period of 3 months. Tenders not accompanied by valid Earnest Money Deposit will be rejected. ii. The tenderer should note that Earnest Money Deposit in the form of Bank Guarantee is not acceptable. iii. No reference to the previous deposit of Earnest Money & Security Deposit for adjustment against the present tender will be accepted & any request for recovery from any Security Deposit against the present tender will not be entertained.

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iv. The Earnest Money Deposit of all unsuccessful bidders will be returned after finalization of tender. v. The Earnest Money Deposit of successful bidder will be converted/ adjusted in security deposit of the subject contract. vi. No interest will be payable by the Railways on the Earnest Money Deposit. vii. The EMD of the successful bidders will be returned only after the receipt of Security deposit i.e equivalent to 10 days of lumpsum leased freight. viii. The Earnest Money Deposit is liable to be forfeited, if the Tenderer withdraws or amends impairs or derogates from the tender in any respect within the period of validity of his tender. The Earnest Money will also be forfeited if the successful Tenderer, fails to honour the offer made within a period as decided by the Railway Administration after receiving the acceptance letter.

X. Determination of highest bid.

The highest bid will be determined on the basis of total value of earnings offered by the prospective leaseholder on the basis of declaration, details given by him in tender form as below:

On the basis of highest valuation taking into account Number. of loading days, Number of days of leave specified by the Tenderer in Tender form. For example: If a Tenderer want to operate lease contract for 5 days in a week and desires to avail 9 days leave during a year. The contractual value of his tender will be worked out as per the following method:

I A tender mentions say Total days of operation during Monday,Tuesday,Wednesday,Thursday & a year will be 5 x 52= 260 Saturday= 5 days in a week for operation of days lease contract

Ii Leave desired by the Tenderer during a year 9 days

Iv Total Number of loading days 260 9=251 days

Thus, the tender will be evaluated equivalent to the bid amount for 251 days.

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With a view to lease out parcel space of the SLR for all the number of days of service/train running, the remaining days of service during a week may be offered by the tender committee to the second highest bidder in the same tender. Tender Committee may negotiate with the second highest bidder to match with the rate of highest bidder. If all the days of service are not leased out in such manner, fresh tender may be called for by railway for remaining number of days.

1. If more than one 4 tonnes compartment of brake vans (SLRs) to be leased out on the same train the contract is awarded through one tender for all the available compartments. Tender committee may award contracts for the compartment to the highest offers received (H-1, H-2 and so on) provided the offers are above the prescribed minimum benchmark for accepting the offers for such leasing and difference between highest (including highest existing lease rate) and lowest acceptable offer is less than 10%).

2. In case separate tenders have been floated for two compartments of SLR of a particular train then the two tenders can be finalized even if the highest bids in the two cases are different. However, the difference between the two highest bids should be less than 10%.

If no offer(s) are received above the prescribed reserve price, then offer(s) below the reserve price may be considered for reduced period as per norms given below.

Sr. Offered price Duration No

1 At prescribed reserve price or above the Long Term Lease 3 years. prescribed reserve price

2 50% and above but less than 100% of the Short Term Lease 1 year. prescribed reserve price

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The offered rate will be linked with the lease period. The minimum benchmark for accepting the offer(s) for that category of Service/train will be 50% of the prescribed reserve price applicable for that category of train/service.

This provision shall not be made applicable in case of leasing of SLR/AGC in trains notified under Rajdhani Parcel Service in Scale R and Premier Parcel service under ScaleP for which offers below reserve price will not be accepted.

The train, in which one compartment of Break van is leased out through open tender for longterm contract or contract is already in operation, subsequent compartments(s) of the break vans cannot be leased out at reduced rates for short terms.

XI. Revision of leased rates in case of tenders under process/finalization stage:- Whenever tariff rates are increased/decreased, the lumpsum leased freight will be increased/decreased on prorate basis even in case of parcel leasing tenders, which are in process or under finalization stage. However, revision of categorizations of service/train, consequent upon upgradation of train in higher scale or viceversa, shall not be made

XII. OPENING /A CCEPTANCE /R EJECTION OF TENDER & EXECUTION OF AGREEMENT 1. The offers pertaining to A set of trains will be opened at 15.00 hrs on 21/05/2015 and offers pertaining to B set of trains will be opened at 15.00 Hrs on 22/05/2015 in the Senior Divisional Commercial Manager’s Office, Central Railway Mumbai CST. In event of the date of opening of Tender being declared as holiday, the Tender would be opened on the next working day at the same time and at the same place. The Tenderer or their authorized representative may remain present if they so desire, at the time of opening of the tenders.

2. The tender /offer pertaining to A set of train if submitted in the tender box of B set of trains or tender/offer pertaining to B set of trains submitted in the tender box of A set of trains the offer will be treated as invalid.

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3. The tender carrying the highest offer will be accepted, subject to the condition that the Tenderer fulfills other conditions as applicable to the SLR / Assistant Guard’s Cabin leasing mentioned in the terms and conditions of tender document.

4. On acceptance of the tender, a written advice to that effect will be sent to the concerned Tenderer. On receipt of such advice, the concerned Tenderer shall execute an agreement on a non judicial stamp paper of appropriate stamp value as applicable along with required security deposit within 15 days i.e. prior to starting of loading in SLR/AGC.

5. If the execution of formal Agreement is delayed for any reason , the contract shall be governed by the terms and conditions of Tender.

6. The Railway administration reserves the right to accept or to reject any offer. Authority for acceptance or otherwise for the offer will rest with Mumbai Division, Central Railway administration who neither bind itself to accept any offer nor to assign any reason for rejecting the same.

XIII. Validity of Offer: The offer is valid for 90 days after opening of the tender.

XIV. The contract shall be governed by the Terms and Conditions herein below given in Chapter-II.

SPECIAL NOTE: This Tender is Floated in accordance with the provisions of Freight Marketing Circular No. 06 of 2014 issued by Ministry of Railways, Railway Board by letter No. 2013/TC(FM)/10/02 dated 15.04.2014 and in case of any typographical error or in case of any conflict with any of the provisions herein, the provisions of Freight Marketing Circular No. 06 of 2014 shall prevail.

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CHAPTER-II

TERMS AND CONDITIONS

1. Failure of lease holder to start or operate lease contract :

1.1 On allotment of contract, the successful bidder (leaseholders) shall be required to commence the loading within a period of 15 days, failing which the contract will be terminated and Earnest Money/Security Deposit will be forfeited.

The accepting authority shall be empowered to condone the delay on the merit of the case on written application from leaseholder and give another 15 days (maximum period) to the leaseholder for commencement of contract.

1.2 If the highest bidder fails to take up or to start the lease contract, he must be debarred at least two years from participating in the tender in that division/zonal railway.

1.3 If the leaseholder, after commencement of loading, fails to load leased parcel space of SLR on any specific day without any genuine reason and without prior permission of the Railway Administration, the lumpsum freight of that day shall be forfeited.

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1.4 If the leaseholder, after commencement of loading, fails to operate the contact continuously for 10 days without giving any notice, his contract will be terminated and security deposit forfeited.

1.5 In case of three such failures (In different leasing contracts on the same division) within a period of 05 years, his registration will be cancelled along with other penalties .i.e debarred from fresh registration for a period of 05 years, all his existing leasing contracts being operated from that division/zone would also be terminated/cancelled by forfeiting the security/performance deposit

1.6 Appeal against ‘cancellation of registration’ or termination of lease contract(s) of the leaseholder will lie to Chief commercial Manager of the zonal railways, who will decide the case at his own discretion on merits of the case

Appeal should be filed by the leaseholders within 30 days from the date of termination of lease contract or cancellation of registration of the leaseholder, failing which fresh tenders will be called for.

1.7 If it is not feasible for the leaseholder to continue the contract due to fluctuation in the market or any unforeseen reason, leaseholder can terminate the contract by giving 60days notice to the Railway Administration” subject to completion of one year contractual period”. In such cases, security deposit will not be forfeited.

1.8 Whenever there is change in originating or terminating station or short termination of service of a train by Railway Administration and leaseholder of existing contract is not willing to continue the contract, he may be allowed to do so. In such cases, Security Deposit of leaseholder will be refunded even not fulfilling the condition of ’60 days advance notice’ and ‘condition of completion of one year contractual period’ (subject to clearance of railway’s dues) provided a notification to that effect is issued by railway administration or CCM certifies that Railway is not in a position to run the service from/up to station as mentioned in the tender notification and agreement, after obtaining views of COM.

1.9 In case of dispute, on the part of Railway’s obligations, where lease contract could not operationalized by the leaseholder or suspended by Railway in certain circumstances like change of loading or unloading point, not providing service, not providing sufficient time for loading or other operational problems, Railway

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Administration (CCM) shall be empowered to deal with such situation as deem fit, depending upon the merit of case as they are doing defacto. If later on, the problem is resolved by Railway, the intervening period involved in resolving such disputes (Nonoperationalization of contract/non loading by the leaseholder due to disputes) will be treated as ‘Diesnon.’

2. Security Deposit.

2.1 The “Security Deposit/Performance Guarantee” for different types of leasing contract shall be the amount equivalent to 10 (Ten) Days lump sum leased freight (Accepted rates) of the leased parcel space subject to minimum amount of Rs.1,00,000/ for 4 tone SLR compartment The Security deposit shall be in the form of Bank Guarantee or FDR drawn in favour of Sr.DFM C. Rly CSTM.

2.2 The Bank Guarantee/FDR shall be valid for the period of contract+ three months. Similarly, security deposit collected in cash shall be refunded only after three months after expiry of contract period.

2.3 In case of failure of the highest bidder/allottee of the contract to start loading within the stipulated period on account of over bidding or failure of the leaseholder to continue the loading during the contractual period without giving notice to railway administration, the Security Deposit/Performance guarantee shall be forfeited.

2.4 In all case where an existing contract is cancelled/terminated by Railway administration as a punitive measure, the “Security Deposit/Performance Guarantee” shall be forfeited.

2.5 No interest will be payable by the Railways on the Security Deposit.

2.6 ‘Security Deposit’/Performance Guarantee’ will be refunded by the Railway Administration in following circumstance

(i) After successful completion of contractual period: or (ii) Termination of contract by the lease holder by giving 2 months advance notice: or (iii) Termination of contract by the railway administration on operational grounds.

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In all such cases, refund of ‘Security Deposit/Performance Guarantee” shall be subject to clearance of all railway dues

3. Extension of Leasing Contract:

3.1 No extension will be allowed to any of the parcel-leasing contract .

4. Revision in lumpsum leased freight during contractual period:-

4.1 Budgetary or any other increase in the tariff rates shall be made applicable in case of leased traffic during the currency of contractual period. The lumpsum leased freight shall be increased/decreased accordingly, on prorate basis.

4.2 However, revision of categorization of service/train consequent upon up gradation of train in higher scale or vice versa, shall not be made applicable to lease contract during the currency of contractual period.

5. Levy of surcharge: 5.1 The lease holder will have to pay ‘Development Charge’ or any other charges levied by the Railway Administration on the freight over and above the lumpsum leased freight. 5.2 The leaseholder shall be liable to pay ‘Service Tax’ as imposed by the Central Government from time to time for transportation of goods/parcels. 5.3 The surcharge leviable for bulky articles will not be applicable under the scheme as handling/loading/unloading is done by the leaseholder. 6. Advance Payment of lumpsum leased freight : 6.1 Prepayment of lump sum leased freight is compulsory under the scheme irrespective of partial / nonutilization of leased parcel space by the leaseholder, except in case of leave or exemption.

6.2 Payment of lump sum leased freight should be made one day in advance from the nominated day of loading. Accordingly, lease holder shall be required to deposit lump sum leased freight one day in advance from the nominated day of loading, within ‘business hours’ of the parcel office.

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6.3 Lump sum leased freight charges will be calculated as per the lump sum rate fixed from lease originating to lease terminating station for full parcel space leased out irrespective of its actual utilization.

6.4 If the leaseholder fails to deposit the freight one day in advance from the nominated day of loading, 5% surcharge on lumpsum leased freight will be levied.

7. Issuance of ‘Money Receipt’

7.1 No Railway Receipts will be issued by railway for consignments being transported in leased parcel space.

7.2 In lieu of deposition of ‘Lumpsum leased freight’ in advance Money Receipt will be issued to the leaseholders for entire capacity of leased parcel space from lease originating to lease terminating station. Details of collection of advance lump sum freight should be given in the Money Receipt itself indicating the following:

i Date of collection of ‘Lumpsum leased freight’

ii Name of lease holder

iii Train No

iv Type of lease (AGC/SLR)

V Capacity of parcel space leased out.

Vi Date of loading of leased parcel space.

Vii Amount of Lumpsum leased freight

7.3 Parcel Way Bill will not be issued in case of leased parcel traffic; Only Money Receipts will be issued to leaseholders for the amount of advance lumpsum leased freight deposited for entire parcel leased capacity from lease originating to lease terminating station indicating full particulars .

8. Grant of leave to leaseholder

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8.1 Number of days leave required : The Tenderer shall mention leave required during a year, The maximum leave during a year should not exceed @ one leave after 30 lease operations i.e. maximum 12 leave during a year in case of daily train in one year. 8.2 Intermediate loading/unloading facility : The Tenderer shall be required to mention the name of intermediate stations(s) where he wants to carry out loading/unloading operation. The condition for loading/unloading of parcels at intermediate station(s) from the leased SLR, can only be accepted, it is found operationally feasible and the intermediate station(s) mentioned by the leaseholder in the tender form have not been restricted by the concerned zonal railway/division for handling of leased parcel traffic. 8.3 If the leaseholder desires to avail leave on any day, he shall be required to give notice at least 24 hours in advance/before the schedule departure of the train to the Chief Parcel Supervisor of the originating station with copy to concern Division/Zonal Railway HQ. 8.4 This leave may be availed by the leaseholder as per his choice. 8.5 This leave can be accumulated and be availed of at one time also. 8.6 In all such cases, adjustment in lumpsum lease freight may be allowed for subsequent/future loading by the leaseholder on advance payment of freight. 8.7 For the purpose of availing leave, the year should be counted from the date of commencement of contract. At the end of each year, accumulated leave, would lapse and balance leave at the start of next year would start from ‘zero’. 8.8 In case, the leaseholder exceeds the number of leave as mentioned by him in the tender form, he shall have to pay full freight. 8.9 After availing leave, the leaseholder will not load at any of intermediate station. If it is found to have been loaded the leased SLR by the leaseholder from any of the intermediate station on the day/s of leave/exemption/nonloading permission, his lease contract will be terminated and registration will be cancelled by forfeiting security deposit and registration fees. In addition to cancellation, such a lease holder/firm would be debarred from fresh registration for a period of five (5) years and fresh registration will not be done by any of the zonal railways/Divisions.

9. Adjustment in advance freight paid due to non-loading 9.1. Railway Administration shall give guarantee to provide leased parcel space as per terms and conditions of the agreement. However, in case of Railway’s operational

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exigency such as termination of train short of destination or cancellation of service/train due to floods/foggy weather, derailment/accidents, breach of line, interruption of traffic or any other operational reasons, Railway Administration shall not be held responsible for not providing the guaranteed service for the leased parcel space.

Railway Administration shall not be held responsible in case of nonsupply of leased parcel space on account of nonavailability of SLR due to being marked sick or due to supply of stock to the higher priority group or any other operational exigencies, in such cases ‘Lumpsum leased freight’ of that day will be adjusted for next loading.

9.2 Adjustment of ‘Lumpsum lease freight’when the leased space is not made available by the Railway due to unavoidable circumstances including one of the following:

(a) Damage to inside walls of SLRs due to theft during previous trip.

(b) Breakage of floor of the SLR

(d) SLRs sealed through to destination by railway staff at originating station.

(e) Carriage of dead body in SLRs compartment.

(f) Change of platform at the last moment.

(g) Restriction to bring parcels on platform due to security arrangements for VVIP movement, important functions etc.

(h) Agitation/Strike by railway staff, etc

(i) When train is running on diverted route and does not pass through the station(s) where loading/unloading facility is provided.

9.3 Adjustment of ‘Lumpsum lease freight’when the leased holder is not able to load the parcel space due to unavoidable circumstances including one of the following:

(i) Public agitation, Bandh, etc.

(ii) Natural calamities like earthquake, floods breach etc, or on the day of state/nation elections.

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9.4 In case of circumstances mentioned in Para 9.2 and 9.3 above, when parcel space is not utilized for loading for no fault of lease holder, he shall be exempted from payment of freight for that particular days(s) (Non loading) subject to verification of circumstances by the multidisciplinary team. If freight is deposited in advance, it may be adjusted against the next loading/payment, In case the freight cannot be adjusted in this manner, then the same may be granted as a refund.

9.5 (i) In case of short termination of train services, the leaseholder will be allowed to avail the service up to the destination/train’s terminating station, up to which train is running and freight shall be collected proportionately up to that destination.

(ii) If the lease holder does not want to avail the service up to short of destination, he may be exempted, provided

(a) An application is made to CCM , for exemption of loading and payment of lumpsum lease freight on the day(s) of such disruption:

(b) CCM certifies the operational constraints in consultation with COM

9.6 Normally dead body should not be carried in the brake van (SLR) and as far as possible these should be loaded in the Asstt. Guard cabin of front SLR of those trains which have not been leased, If no such train is available, then the dead body should be loaded in the Asstt, Guard Cabin of a leased train and the lease holder granted lumpsum freight adjustment for one days’ non –loading.

9.7 In all other case, if the leaseholder fails to load the SLR, advance lumpsum leased freight collected, will be forfeited.

9.8 If the lease holder has a genuine reason for not loading on that day he may prefer a claim for refund which will be dealt with on merits.

10. Procedure for preparation of manifest by lease holder:-

10.1 Lease holders shall be required to prepare detailed “Manifest” (in the prescribed format) shown as annexureIII for the consignments being transported by him in the leased SLR. Leaseholder shall also give declaration as given in annexureIII

10.2 ‘Manifest’ will mention full particulars of train number, date, details of leased space, details of payment of lumpsum leased freight, Money receipt number etc.

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10.3 The lease holder shall be required to declare the content of each package/consignment in the Manifest and put up the label (Pasteonlabel or through ink) describing the content in each package/consignment to be transported by him in the leased SLR. The leaseholder must ensure that before loading the consignments description has been mentioned on each package/consignment.

10.4 The leaseholder shall be required to prepare detailed ‘Manifest’ for consignments being transported by him for each combination of loading & unloading station indicating stationwise details of number of consignments loaded in the leased parcel space of (SLR). However, in case of loading from an originating station to different destination, only one Manifest is required to be submitted by leaseholders. For example:

Originating Destination No. of Description of Weight in station station consignments consignments Qt. 1 Delhi Aligarh 30 Electric Goods 07.00 2 Delhi Kanpur 20 Hosiery 06.00 3 Delhi Allahabad 40 Machinary 15.00 parts 4 Delhi Gaya 10 PC Monitor 05.00 5 Delhi Dhanbad 10 PC Monitor 05.00

Similarly, leaseholder shall be required to submit single Manifest for loading of parcels from an intermediate stations to various destinations, for example:

Originating Destination No. of Description of Weight in station station consignments consignments Qt. 1 Kanpur Allahabad 5 Machinary 02.00 parts 2 Kanpur Gaya 10 PC Monitor 01.00 3 Kanpur Dhanbad 10 PC Monitor 01.00

10.5 Each Manifest will be prepared in 04 copies to be used as follows:

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(i) 1st copy of the Manifest to be retained as ‘Record ‘at loading station.

(ii) 2nd copy to be retained by the lease holder as his ‘record’

(iii) 3rd copy will be kept in the leased parcel space(SLR) near the door, preferably in a transparent polythene folder/bag. This will retained by parcel office of unloading station as ‘record’ (iv) 4th copy to be returned back to the lease holder duly signed and stamped by the parcel staff of the unloading station. This will serve as an authority to remove/take away the consignment from the railway premises at destination station.

10.6 All the copies of each’ Manifest’ will be signed by leaseholder or his authorized representative.

10.7 All the copies of each’ Manifest’ will be signed and stamped by the parcel staff of originating station who will retain one copy as ‘record’ and return the other copies to the lease holder.

10.8 Copy of the Manifest must be submitted at the parcel office by the lease holder or his representative before starting loading in the leased compartment.

10.9 Representative of the leaseholder shall be authorized to takeover and remove consignments from station premises on the basis of the 4 th copy of Manifest duly signed and stamped by the parcel staff of unloading station. This will be treated as an authority to take delivery and remove the consignments from railway station.

10.10 The leaseholder shall be primafacie responsible for correctness of entries made in Manifest as well as actual No. of consignments physically loaded/available in the leased SLR. In case No. of packages found are excess than the packages shown in the Manifest a penalty of Rs. 5000/ per vehicle shall be recovered even when the weight of the parcels loaded in the vehicle is within the permissible carrying capacity of that vehicle.

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In case the No. of packages found are less than the packages that mentioned in the Manifest no penalty shall be recovered, provided the total weight of the packages are within the permissible carrying capacity of the vehicle.

10.11 It will be the responsibility of the lease holder to ensure that the total weight of the consignment loaded in the parcel space is not beyond the permissible carrying capacity of that vehicle/unit leased out to him between any leg of its journey.

11. Loading/Unloading facilities at intermediate stations & Loading/Unloading operating at originating, intermediate & destination stations : 11.1 Loading/ unloading operation of parcels in the leased parcel space at originating/destination and intermediate stations will be carried out by the lease holders. 11.2 Loading/unloading facility at intermediate stations can only be allowed at stations which are mentioned by the tenderer/leaseholder in the tender form and these stations are not restricted for carrying out loading/unloading operation of leased parcel traffic at such station subject to having stoppage time of train at that station 05 minutes or more in case of leased SLR 11.3 Lease holder shall be liable to produce clear photo copies of the money receipt as documentary proof in regard to payment of lump sum leased freight for leased SLRs and of a particular day at any time while transporting his consignment 11.4 Leaseholders shall complete loading/unloading operation within the available time at originating and destination stations after placement of rake at originating station and before removal of rake at destinations station. 11.5 The leaseholder shall complete loading/unloading operation at intermediate stations(s) within the scheduled stoppage time of train at that station. The leaseholder shall give adequate time for sealing of Brakevans by the railway staff. 11.6 Leaseholder shall padlock the brake van before departure of train so that railway staff can complete other formalities including sealing of SLR 11.7 Lease holders shall complete his loading/unloading operation in the leased SLR within the scheduled stoppage time of the train at intermediate station(s). In no case detention to a train be permitted at intermediate station on account of loading/unloading of parcels by the leaseholders. 11.8 Detention of train on account of loading/unloading of parcels in leased SLRs should in no case will be allowed at originating and intermediate stations.

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11.9 In case of detention of a train beyond the scheduled stoppage take place on account of loading/unloading of parcels by the lease holder, a fine of Rs.5000/ shall be imposed for each such occasion. 11.10 In case of ordinary passenger trains, apart from parcels, even bulk commodities of freight traffic are permitted to be carried by these leased SLRs. Commodities would comprise of either bagged consignment ( food grain, cement, fertilizer etc) or packaged consignment. Loose consignment such as coal, sand etc would not be permitted.

12. Placement/withdrawal of Rakes on/from platforms.

12.1 Leaseholders shall be required to complete the loading operation within the available time and by giving sufficient time to the railway staff for sealing of SLR.

12.2 At trains terminating station, the leaseholder shall be required to unload all the parcels expeditiously on arrival of train at destination station. All the parcels should be unloaded before removal of empty rake.

13. Stacking/Removal of consignments on/from platforms

13.1 At all train originating stations, leaseholder can stack his consignments 02 hours before the scheduled departure of the train in case of lease SLRs.

13.2 In case of early morning trains leaving before 6.00 hours leaseholder may stack his consignment after 22.00 hrs and keep them overnight at the platform to the extant permissible only at the originating station.

13.3 Similarly, at train terminating station leaseholder must remove his consignment within a maximum of 2 hours after the actual arrival of the train in case of leased SLRs.

13.4 In case of late night trains arriving after 22.00 hrs lease holder may stack his consignment overnight at the platform up to 06.00 hrs to the extant permissible only at the train terminating station.

13.5 At all intermediate stopping station en route where loading and unloading permission has been granted, lease holder can stack his consignments one hour before the schedule departure of the train in case of leased SLR/AGC. No separate permission would be required for this purpose.

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13.6 In case, where clearance from excise officials is required for removing the consignment from the platform extra stacking time may be permitted which should be 1 hour after the opening of the excise office.

13.7 Parcels awaiting loading at originating/intermediate station and awaiting removal at intermediate/destination station should be so arranged / stacked so as not to cause any inconvenience in the free movement of the traveling passengers.

14. Over carriage of consignments in leased SLR

14.1 Lease holder shall be responsible to unload the consignments from the leased SLR at that station where his lease terminates.

14.2 In case the lease terminates at intermediate station and if the lease holder fails to unload his consignment from the lease SLR at that intermediate station, then the normal parcel freight from the lease terminating station to the station of over carriage and back shall be charged.

14.3 If the lease holder takes delivery of this over carried consignment at the destination, then normal parcel freight from the lease terminating station upto the station of over carriage shall be charged.

14.4 However, no charges will be levied in case packages of one station are over carried/unloaded short of destination at another station by mistake, provided all such stations are between the lease originating to the lease terminating station.

14.5 When the lease holder fails to unload his consignment from the leased SLR at the intermediate station where his lease terminates due to railways operational reasons such as termination of train , short of destination in case of accident, flood, breach of line, interruption of traffic or any other operational reasons, no extra freight or penalty will be charged.

14.6 When the leaseholder fails to unload his consignment from the leased SLR at intermediate station where his lease terminates due to failure to open doors of SLR/ then the leaseholder will be permitted to unload his consignment at the next station or in the opposite direction during the return trip. In all such circumstances no extra freight or penalty will be charged.

15. Weighment, re-weighment and punitive charges for overloading :

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15.1 Loading/unloading will not be supervised by railway staff .

15.2 variation in number of packages loaded in vehicle visàvis shown in the Manifest: It is the responsibility of the leaseholder to ensure that parcels area loaded in the vehicle up to the permissible carrying capacity.

In case number of packages found are excess than the packages shown in the ‘Manifest; a penalty of Rs 5000/ per vehicle shall be recovered even when the weight of the parcels loaded in the vehicle is within the permissible carrying capacity of that vehicle.

In case the number of packages found are less than the packages that mentioned in the ‘Manifest, no penalty shall be levied, provided the total weight of the packages are within the permissible carrying capacity of that vehicle.

In case overall weight of the parcels loaded in vehicle is detected beyond the permissible carrying capacity of that vehicle, charge/penalty punitive charges shall be recovered from the leaseholder as under

15.3 Overloading:

I. Weight of each individual package is not required to be checked. Only the total weight of the consignments loaded in the vehicle should be checked. In case of SLR, weight of the consignments should be checked for each 4 tonne compartment separately, and it must be within the permissible limit for each compartment. Underloading in 4 tonne compartment will not mean that the other 4 tonne compartment can be over loaded.

II. If weight of parcel exceeds the permissible carrying capacity of any coaching vehicle viz. Brake vans and Assistant Guard’s Cabin, Charges/Punitive Charges shall be recovered from the consignor/leaseholder as follows. (i) Normal lumpsum leased freight for weight in excess of permissible carrying capacity of vehicle+(ii) Punitive charges equivalent to six times the freight at ScaleR for entire excess weight from originating to destination station irrespective of the point where such over loading was detected+(iii) a penalty of Rs.10,000/ per vehicle.

Levy of penalty on account of overloading, at an earlier point, does not permit the leaseholder to transport parcels beyond the permissible carrying capacity of vehicle at a later stage or between any leg of it’s journey. In case loading/unloading is carried out at intermediate station(s) after 1 st check point and overloading is

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detected at later stage, the Railway Administration shall have the right to impose ‘two times the above mentioned penalty’.

III. In addition to the above penalty, Railway will terminate the contract after 4 th (fourth) default by forfeiting Security / Performance Deposit.

Railway administration shall have the right to terminate that particular contract or even terminate all the contracts running on that division/Railway of a leaseholder and cancel the registration of leaseholder in view of seriousness of the case or repeated violation of rules. Imposition of such penalty shall solely be on the directions of the chief commercial manager (FM) of the zonal Railway for tender finalized at Head quarter level and Divisional Railway Manager in case of tenders, which are finalized at divisional level.

IV. In case weight of the parcels in a vehicle is found to be overloaded by more than 5% of the leased capacity or 1 tonne whichever is less, then the excess weight would be off loaded at the point of detection and lease holder will have to take delivery of this part consignment of ‘as is where is’ basis at the point of detection of overloading. Railway shall not be held responsible for any damage, deterioration or loss to the excess consignment due to off loading parcels. Overloading of parcels, beyond permissible limit, will in no case, be allowed to be carried in the vehicle.

V. In case leased consignments are detained by railway authorities for weighment purpose, no wharfage would be charged.

16. Extension of train/Increase in frequency of train :

16.1 In case a train in which parcel space has been leased out is extended beyond its initial originating station or beyond its initial destination station, then the procedure as detailed below should be followed:

16.2 The existing leaseholder will be permitted to continue his lease between the pair of stations mentioned in his contract. It will be assumed that the lease is being operated to/from an intermediate station as the case may be.

16.3 The above arrangement will continue till the expiry of the contractual period in the normal course.

16.4 However, if the leaseholder is prepared to extend his lease to cover the newly extended portion also then the same may be extended and lump sum leased freight charged will be increased on prorata basis as per his existing lease charges for the extra distance covered.

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16.5 However, in case the existing lease holder is not willing to extend his lease beyond the starting and terminating stations for which the contract has been executed, then Railway Administration will be at liberty to float fresh tenders for the newly extended portion.

16.6 In case of increase in frequency of weekly/biweekly/triweekly trains, the current lease will be extended for the same leaseholder in case he is willing for the same at the existing lump sum leased freight rate, for the increased number of trips.

16.7 However, in case the existing leaseholder is not prepared to extend his lease beyond the current number of trips of the train then Railway Administration will be at liberty to float fresh tenders for the increased number of trips.

17. Claims & compensation :

17.1 In case of lease consignments, Railway Administration shall not be responsible for claim / compensation due to any reason.

17.2 Leaseholder shall carry parcels/packages at his own risk and shall be responsible both to the railway and to the consignor/consignee for any loss, damage, destruction, deterioration and nondelivery of the parcels/packages for any act of omission or commission on their part for parcels and it’s contents loaded in the leased SLR.

17.3 Railway shall not be responsible for any loss, destruction, damage, deterioration or non delivery of goods arising from the following causes:

(i) Act of God.

(ii) Act of War.

(iii) Act of public enemies.

(iv) Restraint or seizure under legal process.

(v) Orders or restrictions imposed by Central Government or States Government or by any officer authority subordinate to the Central Government or a State Government authorized in this behalf.

(vi) Fire, explosion or any unforeseen risk.

(vii) Act or omission or negligence of the leaseholder or consignor or consignee

(viii) Natural deterioration or wastage in bulk, or weight due to inherent defect, quality or vice of the goods.

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(ix) Latent defect.

17.4 Railway shall only be responsible to carry the brake van from lease originating to lease terminating station with Railway seal and lock intact and shall not be responsible for the contents.

17.5 “Percentage charges’ shall not be realized from the leaseholder, however, claims will be settled on merits of the case under railway rules applicable to consignments booked at owner’s risk after verification of records, but in no case it shall exceed Rs.50/ per Kg of the weight of such goods. The Railway may call upon the leaseholder to prove the deficiencies by documentary evidence and such other documents as may be deemed necessary before admitting any claim.

17.6 Brake van will be padlocked by the leaseholder and sealed by the Railway.

18. Theft

18.1 Loading will not be supervised by Railway Staff at loading station. If both Railway’s seals and padlocks are in intact condition, Railway shall not be responsible in any way unless there is a specific sign of theft e.g. cutting of

the side wall of the SLRs.

18.2 However, if Railway seals as well as padlocks of any of the doors of the leased SLRs/AGCs are found tampered with, or in case of damage to the inside walls of the brake van where it is apparent that theft has taken place First Information Report (FIR)) will be lodged with the GRP and a copy of the same will be given to the leaseholder.

The condition of vehicle (for example specific sign of cutting of the side wall or any other vehicle breackage etc.) should be certified by the multidisciplinary team and it should be kept for record.

18.3 This FIR can be lodged either at the destination or at any stopping station enroute where the theft is detected.

18.4 In such cases parcels from the leased SLR will be unloaded in the presence of CPS, RPF and the lease holder or his representative. Packages will be compared with the manifest i.e list of packages accompanying the SLR.

18.5 A certificate of discrepancies found wills be prepared in triplicate and signed by CPS, RPF and the leaseholder/his representative. A copy the same would be handed over

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to the leaseholder or his representative. A copy of the same would be handed over to the leaseholder or his representative.

18.6 Balance consignment available in the SLR will not be deposited with the RPF or GRP. Leaseholder should be free to take delivery of the remaining portion of his consignment.

19 Identity Cards / Labour platform permits/Vehicle Pass etc.

19.1 Division will issue laminated photo identity cards to all registered leaseholders and also for his 3 authorized representative for purpose of their identification in station premises. This will be duly signed by the ACM and shall be valid for one year (calendar year) only, on expiry the same will be reissued annually.

19.2 Leaseholder in turn will issue laminated photo Identity Card to each of his labour duly signed by the leaseholder himself. Labours’s photo Identity Card will contain the labels, full details interalia name of labour, gender, age, residential address, validity. The validity of such laminated photo Identity Card will be per calendar year. New laminated photo Identity Cards will be issued by the lease holder for one year (calendar year) and will be renewed every year.

The leaseholder shall be liable to keep all records regarding authenticity and identity of the labourers engaged by him.

19.3 The laminated photo Identity Card, issued by leaseholder in favour of his labours will be countersigned by Chief Parcel Supervisor on behalf of Station Manager/Station Superintendent/Station Master. The labourers will be allowed to enter in the platform/railway premises to perform loading/unloading operation from/to leased parcel space on the basis of laminated photo Identity Cards. No separate Platform Permit will be issued.

19.4 Each leaseholder may be given entry pass for two vehicles for each 4 tonn of SLR space. This will be issued by Chief Parcel Supervisor (on behalf of Station Manager/Station Superintendent/Station Master) will be valid for one year (calendar year) and on expiry same will be renewed annually.

19.5 Leaseholder shall be required to submit copy of registration certificate, copy of ‘Letter of Acceptance’ (LOA) and copy of Agreement of the lease contract at intermediate stations (where loading/unloading is permitted) and also at destination station. The leaseholder shall also submit written declaration alongwith all the relevant details and photographs of his authorized representatives.

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19.6 The representative of the leaseholder at intermediate/destination station(s) will issue laminated photo Identity Cards to his labours as per para 19.2 & 19.3.

20. Exemption:

20.1 In case train runs via diverted route or not terminating/originating at/from its original terminating/origination station due to natural calamities like earthquakes, floods, breach etc., lease holder shall be exempted, if he desirs so on making an application to CCM, to pay leased freight on day(s) of such disruption provided CCM certifies the operation constraints in consultation with COM.

20.2 Chief Commercial Manager may condone forfeiture of “Lumpsum Leased Freight” on account of nonloading by the leaseholder on receipt of application from the leaseholder and he is satisfied with the reasons mentioned by the leaseholder for nonloading as per Para 9 hereinabove and no fault of leaseholder is established, subject to verification of circumstances by the multidisciplinary team.

20.3 In case of operational exigencies, or reasonable grievances of the leaseholder, when leased SLR/AGC could not be operationalised CCM will be authorized to decide such suspended intervening period on merit of the case.

21. Right to terminate the contract :

21.1 Leaseholder shall have the right to terminate the agreement after serving 60 days notice to railway administration. However, leaseholder shall not be allowed to terminate the contract before one year (10 months+2months notice period) in case of any contract whether it is on short term or long term. In case he does so, his security deposit shall be forfeited and he shall e debarred from entering into any tender for next two years. But he shall be allowed to operate existing tender of other trains if any.

21.2 The Railway Administration shall have the right to terminate the contract / agreement for any reason whatsoever after serving one month’s notice to the leaseholder. However, Railway shall reserves the rights to terminate the contract as a punitive measure without any notice and at any time in case of breach of agreement or serious violation of any of the stipulation of Agreement/Railways Rules by the leaseholder or in case of operational exigencies or in the interest of public safety.

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However, such instantaneous termination of contract by railway administration should be followed by a written intimation of breach of contract within 3 working days of termination.

22. Other Terms and Conditions :

22.1 Leaseholder shall be solely responsible for canvassing, acceptance, booking, handling documentation and delivery of the parcel/packages both at originating and destination stations.

22.2 SLR will be padlock by the leaseholder. In addition to the above padlocking the SLR shall be sealed by the Railway.

22.3 Leaseholder shall load only such commodities which are permissible to be booked and carried as ‘Parcel’ under prescribed Railway Rules.

22.4 Live stock will not be permitted to transport in the leased SLR.

Commodities listed in Red Tariff, offensive, contraband, dangerous, explosive and any other commodities which are prohibited by the Railway or banned by the Civil Authorities from time to time. In no case be allowed to be loaded in the leased SLR.

In case of misdeclaration of commodity loaded in the leased SLR penalty shall be imposed as per extant Rules.

22.5 In case of false declaration of any commodity, the leaseholder and owner of the goods shall be punishable under Section 163 of Railways Act, 1989.

22.6 If such article found to have been loaded in leased SLR in contravention of the above para a fine of Rs.50,000/ shall be imposed on the leaseholder. His lease contract will be cancelled. He shall be debarred to participate in the future tender for one year. However, he may continue the existing contracts of other trains, if any. In addition to this he shall be liable for legal action as per provisions of Railways Act, 1989.

In addition to above his registration may also be cancelled as per para 15.7 & 15.8 hereinabove depending upon seriousness of the offence.

22.7 Leaseholder shall also be liable for any loss, injury or damage which may be caused by reason of bringing such offensive goods on the train as per provision of Railways Act, 1989.

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22.8 Any damage caused to the SLR or to the platform or any other Railway property while handling parcels/packages by the lease holder or their agent at originating/intermediate/destination station, will be made good to the railway by the leaseholder. The assessment of damage made by the railway will be final.

22.9 in addition to above in case of serious violation, leaseholder will also be liable for prosecution as provided for under Railways Act, 1989.

22.10 If it is proved that derailment of a train have been caused by, or to have arisen from improper loading or unloading or due to overloading in the leased vehicle on the part or negligence of leaseholder, a penalty of Rs.50,000/ shall be imposed. In addition to this Railway Administration may terminate all his contracts and cancel his registration depending upon seriousness of incident. In addition to the above equipment rerailment charges will also be recovered from leaseholder.

22.11 Leaseholder shall maintain/keep all the records related to transportation of parcels in leased SLR viz. name, address, Sales Tax, TIN No. of the consignor and consignee alongwith details of booking of parcels carried by each customer.

The leaseholder shall be liable to pay various taxes directly to the concerned authorities for levy of Sales Tax, Service Tax and any other tax imposed by Central Government or State Government or Municipal Corporation.

22.12 The Railway shall reserve the right to break open the padlock and seals to transship the parcels / packages of the lease brake / parcel van in unavoidable circumstances like accidents, strikes, hot axle etc.

22.13 The Railway and other concerned departments shall reserve the right to check the contents of the packages at any time to see that no dangerous, explosive, offensive, contraband or any other banned articles are loaded.

Before opening and checking of leased SLR permission from Divisional Commercial Manager, Central Railway, Mumbai CST shall be obtained.

22.14 Some space within station premises will be earmarked subject to availability of space by Railways for use of leaseholder for (i) staking their consignment and (ii) keeping their trollys.

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22.15 Mumbai being a metropolitan city, leasing will be permitted only at train’s originating and terminating station. Leasing of SLR will not be permitted to/from any other intermediate station of suburban section of Mumbai.

22.16 In case of Ordinary Passenger Train the leaseholder shall be permitted to load/unload the parcels from/to all intermediate stations coming in the way of the journey of that specific ordinary passenger train irrespective of the stoppage, time of train at that station(s) provided it is not restricted for handling of leased parcel traffic.

23. Restriction on subletting or transfer the lease space to other party .

23.1 Leaseholder agrees not to transfer or sublet the contract to any other Party failing which the contract is liable to be terminated without any notice to the leaseholder and security money shall be forfeited in such eventuality. In addition to above, registration will be cancelled.

23.2 If there are more than one leasing contracts in operation by the leaseholder (defaulter) by the same train or any other train, the Railway Administration will have the right to terminate all the entire lease contract which are in operation by the same train or by any other train.

23.3 Railway Administration will be subcontracting carriers only and not the principal carrier. Railway’s responsibility will be limited to safe carriage of SLR/AGC from originating station to its destination station.

24. Dispute Resolution :

24.1 Notwithstanding any provision in the policy, stipulations of Railways Act, 1989 will prevail. In case of any dispute in interpretation of policy, the decision of Railway Administration shall be final and binding .

24.2 Arbitration: In the event of any questions, dispute or difference arising under these conditions of or in connection with the contract (expect as two any matters the decision of which especially provided for these conditions) the same shall be referred to sole Arbitrator. A Gazetted Railway Officer to be appointed as the Arbitrator by the General Manager, Central Railway. The Gazetted officer to be appointed as Arbitrator, however, will not be one of those who had an opportunity to deal with matter to which the contract relates or who in the course of duty as a Railway servant has expressed views on all or any of the others matter under dispute or

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difference. The award of the Arbitrator shall be final and binding on the parties of this contract.

In the event of Arbitrator denying, neglecting or refusing to act or resigning or being unable to act for any reason or his award being set aside by the court for any reason, it shall be lawful for the authority to appoint the another Arbitrator in place of the outgoing Arbitrator in the matter aforesaid.

It is further a term of this contract that no person other than the person appointed by the authority as aforesaid should act as Arbitrator.

The cost of Arbitrator shall be borne by the respective party. The cost of Arbitrator shall interalia include fee of the Arbitrator as per the rate fixed by the Railway Administration from time to time.

Where the award is for payment of money, no interest shall be payable on whole or any part of the money for any period till the date.

Subject as aforesaid, the Arbitration act 1996 and the rules there under and any statutory modification thereof shall apply to the arbitration proceedings under this clause.

The venue of arbitration shall be the place from which the acceptance letter is issued/ the contract agreements is signed or such other places as the arbitrator at his discretion may determine.

In this section the authority to appoint the arbitration includes, such authority/officer who is for the time being discharging the function of the authority in addition to other function or otherwise.

25. Jurisdiction:

25.1 in case of any dispute, any suit, petition, reference or other filing shall be subject to exclusive jurisdiction of the Court at Mumbai city of India.

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/-Divl. Railway Manager (Commercial) CST Mumbai

Annexure-I DECLARATION

To, The President of India Represented by - Sr. Divl. Commercial Manager Central Railway CST Mumbai

Dear Sir,

Sub: Tender Notification No. BB.C.124.PL.LEASE.APRIL-MAY.2015

I, ………………………………………, of M/s …………………….…………………………………………. do hereby state and declare that:

1. Whether the tenderer is registered Leaseholder in any Zonal Railway/Divisions, if so details therefore : Zone / Division Category Registration No. Validity

(Attested copy of Registration Certificate to be enclosed)

2. Whether Registration has been cancelled by any Zonal Railway / Division, if so details thereof.

Zone / Category Registration Date of Reason for Division No. Cancellation cancellation

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(Letter of cancellation should be enclosed)

3. Whether Tenderer has been debarred for fresh registration any Zonal Railway/Divisions, if so details therefore :

Zone / Category Registration Date of debar Reason for Division No. debar

(Letter of debar should be enclosed)

4. Whether any punitive action has been taken by any of the Zonal Railway / Division, if so the details thereof.

Zone / Details of Punitive Reason for Whether Division Contract Action punitive action has action been carried out.

5. Whether any Railway’s dues are pending against tenderer at any Zonal Railways / Division.

Zone / Details of Outstanding Reason for Division Contract dues outstanding

(FOR ADDITIONAL DETAILS IN ANY OF THE ABOVE, MAY BE FIURNISHED ON SEPARATE PAPER DULY SIGNED AND SEALED.

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(SIGNATURE OF THE APPLICANT) STAMP OF THE FIRM / COMPANY DATE :-

Annexure-II

MANDATE FORM FOR EFT/NEFT Particulars of the Party i. NAME: ______ii. ADDRESS:______

______

iii. PHONE No: ______MOBILE:______FAX No: ______iv. INCOME TAX PAN No: ______EMAIL_ID: ______ Particulars of Bank Account i. CITY: ______ii. BANK NAME: ______iii. BRANCH: ______iv. BRANCH ADDRESS: ______v. BANK TEL N0:______FAX NO: ______vi. BANK MICR CODE (9 DIGIT): ______vii. BANK IFS Code: ______viii. BANK ACCOUNT No: ______(Please enclose a cancelled blank cheque) ix. ACCOUNT TYPE:(SAVINGS/CURRENT/CASHCREDIT) ______ Certified that the particulars furnished with reference to Bank Account are correct and the bank guarantees to honour all EFT/NEFT advices as per RBI regulations

______BANK’s SEAL Signature of the authorized official of the bank DECLARATION BY THE PARTY: I hereby declare that the particulars given in this mandate form are correct and complete. If the transaction is delayed or not effected at all for reasons of incomplete

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information the user institution i.e FA & CAO Central Railway, Mumbai will not be held responsible

DATE :______Signature of the party with stamp

Annexure-III

MANIFEST (To be submitted by leaseholder)

1. Name of lease holder ______2. Telephone/Mobile No______

3.Address ______

4. Type of lease 5 Period of lease From__/__/___ (Short term or long term)______To ___/___/__

6. Parcel space leased out (AGC/SLR/VPH) ______7. Train No: ______

8. From (originating station) ______9. To(destination station)______

10. Railway MR No: ______11. Date of issue of MR: ______

12. Lumpsum leased freight: ______13. Date of loading: ______

Sr From To No of Description of Private Weight Name& Sales tax Name & Sales Tax no Packages consignment marking complete registration/ complete Registratio address of TIN of address of n /TIN of consignor consignor Consignee consignor

Total Weight : ______

(content/description of commodity goods have been mentioned on each packages through past-on-label or through ink)

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Signature of lease holder Or his authorized representative (With Date & place) To be countersigned by the Railway Staff of originating Loading Station

Annexure-IV DECLARATION (To be printed on the reverse-side of Manifest)

1. In the leased SLR/VP, I have loaded only such commodities, which are permissible to be carried as 'Parcel' under the prescribed railway rules. 2. The consignments loaded in the leased SLR/VP, are within the permissible carrying capacity of vehicle and no overloading is done. 3. I shall load the parcels from intermediate station(s) in such a manner that the weighment of parcels loaded in the leased SLR/VP shall not exceed the permissible carrying capacity of vehicle between any leg of it's journey. 4.I have loaded the consignments in such a manner that the packages are evenly distributed/spread out in the vehicle equally to avoid hazardous situation. 5. Adequate space has been left between roof of the vehicle and the top layer of the packages loaded in the vehicle to avoid direct contact with the ceiling and electric lamps/ bulbs. 6. I have not loaded the commodities listed in Red Tariff, offensive, contraband, dangerous, explosive, inflammable material and any other commodities which are prohibited by the Railway or banned by the Civil Authorities from time to time for transportation in the leased SLR/VP. I have ensured that the fuel tanks of 2/ 3/ 4 wheeler vehicles, loaded in the leased SLR/VP, are completely empty. 7. I have prepared detailed 'Manifest as per the prescribed format for consignments being transported by me in the leased vehicle. Description of each package, loaded in the leased vehicle, has been given through ink marking or through pasteon labels. In case of false declaration/nondeclaration of the commodity of any packages, the Railway Administration shall have the right to impose punishment as per rules. 8. I shall be solely responsible for the claims, compensation for the consignments carried by me in the leased vehicle. I will not prefer any claims towards damage, destruction, deterioration of any consignment, which occurred during transit. 9. I hereby declare that I have followed all the safety norms as per the contract agreement. I had personally supervised the loading and ensured that the above declaration is true and correct. I shall be responsible if any from the above stipulations is found incorrect/ false.

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Signature of leaseholder Or his authorized Representative (with date and place)

Annexure-V

DECLARATION FOR DOWNLOADED THE TENDER FORMS

I/ We have downloaded the tender document from the website: www.cr.indianrailways.gov.in and I/we have not tampered/modified the tender forms in any manner. In case the document is found to be tampered /modified I/we understand that my/our tender is liable to be rejected and full earnest money deposited will be forfeited and I/we am/are liable to be banned from doing business with Railways and /or prosecuted .

Date: Signature/Seal

************* END OF TENDER DOCUMENT ***************

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