Venue Planning Tool
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Venue Planning Tool Classic Hatley Castle Package or Classic Hatley Quarterdeck Combination Package This tool is intended for our contracted clients to support their planning stages in consultation with their wedding planner. It will capture all your necessary logistical information to support venue set up and Truffles Catering. Please ensure your selections are relevant to your specific contracted wedding package. Complete and save the interactive PDF in your records, then email the form no later than 45 days prior to your event day. Wedding couples name Name of wedding planner or designate & contact info Event date: (mm/dd/year) Guaranteed Guaranteed Guaranteed adult guest Children (5-12) Children (0-4) number *including couple Please provide a full list of suppliers, e.g. decor company & item Will you be renting a dance floor? If yes, please list rental company. Venue Logistics Ceremony location Wedding registry table (chair & 2x3 table included) Public address system *Includes lectern, 1 podium mic, 1 wireless hand-held mic, 1 wireless lapel mic, CD player, MP3/iPod ready, built in speaker Live musicians *Musicians must provide own equipment If yes, number of chairs required for musicians Cocktail reception location Dinner reception location Do you require a head table? How many are seated at the head table (Hatley Castle Drawing Room maximum of 10 persons. Grant Quarterdeck no maximum) Dinner reception set up Number of round tables (5ft) Buffet service - Max 10 per table Plated service - Max 8 per table Number of rectangular tables (6ft) for harvest style seating. 6 per table for buffet. Toppers required for plated service. Number of high chairs (2 available) Number of guest chairs (banquet) Do you require a cake table? *2x3 table Do you require a gift table? Will you require Truffles standard linens on your guest tables? If yes, what colour? Will you be having a slideshow presentation? Catering Selections Please reference the catering menus for pricing and menu details found on our website. Bar Service Bar Structure Bar Spirits Selection Liqueurs Cocktail Bar* (choose 2) Island 75 Optional. Must select Local Libations Spirits Pimm's Cup Sea Cider Sangria Old Fashioned Negroni Bianco Aperol Spritz Non-Alcoholic Signature Cocktails Lumette Fizz Paloma Please Specify any custom alcohol orders prearranged with Truffles. Reception Options Additional Beverage Service House sparkling wine Please confirm number of bottles * Approx. 6 glasses per bottle Beverage Station Ice Water Station Bubbles & Canapés Package *Based on a minimum of 50 guests Quantity Henkell Trocken Sparkling Wine Beverage Sparkling Apple Juice Hors D'Oeuvres (choose 2) Watermelon and Feta Polenta Duck Prosciutto Beet cured salmon Beef short rib Tomato Tart Bubbles and Strawberries Package * Based on a minimum of 50 guests Henkell Trocken sparkling wine & chocolate dipped strawberries Self Serve Beverage Station Full bar in the Italian Garden (extra fee) HOT Canapes (Minimum 3 dozen per item) Quantity/dozen Seafood Smoked Cedar Plank Salmon Prawn Dumpling Dungeness tortellini, parmesan cream sauce, green onion Miso Sablefish, pickled shiitake, dashi broth Grilled Humboldt Squid, sofrito, picked romaine rib Halibut Fish Tacos, pico de gallo, chipotle cream Grilled Scallop, Cipollini cream, warm pancetta vierge Chargrilled Spot Prawn, chimichurri, citrus-fennel salad Meat Quantity/dozen Duck Confit Croquette, blue benedict mousse, red wine cherry compote Braised Short Rib, potato pave, yam chip, currant sauce Thai-Chili Pork Belly, pineapple relish, kaffir lime salt Curried Lamb Rillette, pakora, tomato chutney Beef Kofta, red chili conserve, cucumber mint salad Southern Fried Chicken, waffles, maple butter, pickled onion Metchosin Lamb Rack MAY-JULY ONLY Pork Tenderloin Medallion, rosti potatoes, bacon-onion jam Vegetarian Quantity/dozen Risotto Arancini, heirloom tomato, baby mozzarella, basil House Made Gnocchi, pea puree, parmesan crisp Black Truffle Tortellini, ratatouille, parmesan crumble, micro basil Baked Ricotta Cake, spiced eggplant relish, carrot chip, cumin salt Cauliflower Pakora, coconut mango raita Moroccan Chickpea Ragout Brie Bread Pudding, pear fluid gel, apple crisp Pan Fried Halloumi, eggplant marinara, olive tapenade Grilled Asparagus (Aug-Sept only) Vegan Quantity/dozen Avocado Tempura Falafel, oven dried tomato, cucumber mint relish COLD Canapes (Minimum 3 dozen per item) Quantity/dozen Seafood Smoked Salmon-mascarpone crepe, scallions, pickled shallot, crispy caper Dungeness Crab Salad, avocado mousse, pickled mini cucumber mango Smoked Pacific Octopus, marinated potato, pancetta vierge Ahi Tuna, nicoise tapenade, confit potato, truffle aioli Beet Cured Salmon, potato blini, pickled cucumber Scallop Ceviche, yam chip, leche de tigre BC Salmon-Avocado Tartar, nori tempura, sriracha, sesame mayo Side Stripe Shrimp, pinot gris poached, avocado foam, sweet cucumber MAY-JULY ONLY Meat Quantity/dozen Beef Short Rib Rillette, butter toasted brioche, charred green onion Parma Ham, compressed melon, creme fraiche, micro arugula Currant Palmier, duck prosciutto, pear marmalade, thyme aioli Beef Tartar, 64 degree egg yolk, crostini Beef Carpaccio, fried polenta, micro aragula, parmesan, truffle aioli Venison Carpaccio, burnt orange segments, rosemary dust Metchosin Lamb Loin, spiced pine nut emulsion, hibiscus gastrique MAY-JULY ONLY Vegetarian Quantity/dozen Polenta, whipped chevre, tomato-balsamic chutney Fava Bean Bruschetta, white bean cream, ancient grain crostini Watermelon & Feta, sweet balsamic fluid gel Tomato Tart, onion jam, whipped goat cheese, baby basil, balsamic fluid gel Bruleed Peninsula Fig AUGUST-SEPT ONLY Butter Poached Beet, puffed goat cheese, toasted pistachio crumb Vegan Quantity/dozen Quinoa-Cashew Fritter, pine nut emulsion, corn chutney Polenta, cashew chevre, roasted caponata salad. Dessert Canapes (Minimum 3 dozen per item) Quantity/dozen Sweet Lollipops: cheesecake, bavoise, house-made marshmallow, macaron Shaft Shots, coffee, cream and vodka with a chocolate straw and gold shimmer Truffles: dark chocolate & orange, chai latte, earl grey & lavender, chili lime Chocolate Dipped Strawberries Parisienne Petit Gateau, mini bite sized decorated cakes Dark Chocolate Cupcake, cardamom brown butter icing Grilled Peach, urban bee honey-ricotta, candied almond crumble JULY-AUGUST ONLY Platter Menus / GRAZING The Grazing Board Quantity Meat & cheese Small Medium Quantity Small Charcuterie Quantity Medium Artisan cheese Small Medium Quantity Grilled Okanagan Peaches & Small Parma Ham Medium Quantity Small Quantity Chicken Puttanesca Medium House-Smoked Brisket Small Quantity Medium Berryman Farms Pork Loin Small Medallions Medium Quantity Vegetarian & Vegan Small Quantity Garden vegetables Medium Polenta Fries 50 pieces Quantity 70 pieces Small Mezze Medium Quantity 50 pieces Spiced Corn Fritters 70 pieces Quantity Small House Made Root Vegetables Chips Medium Quantity Small Chargrilled Vegetables Medium Quantity Coconut Red Lentil Dahl Small Quantity Medium Vegetarian Maki Rolls Small Quantity Medium Small Quantity Avocado Salad Rolls Medium Mediterranean Spreads Small Quantity Medium Seafood Seacuterie Grazing Board Quantity SSI Mussels and Clams Quantity 35 Pieces Poached Prawn Buckets Quantity 70 Pieces Coast ushi Quantity S 50 Pieces 100 Pieces Quantity Vancouver Island Poke 50 Pieces 75 Pieces Quantity Smoked & Candied Seafood Small Medium Haida Gwaii Tuna Nicoise Quantity Small Medium Small Quantity West Coast Seafood Selection Medium Tuna Conserva Small Quantity Medium Dessert Per doz Traditional Desserts (min 3) Quantity/ dozen Brulee Lemon Tart Quantity each (min 6) Patisserie Per doz Quantity/ dozen (min 3) Apple Cardamom Hand Pies Quantity each (min 6) Truffles Per doz Quantity/ dozen (min 3) Churros Per doz Quantity/ dozen (min 3) Fresh Sliced Fruit Small Quantity Medium Honey Cornmeal Cake Quantity Gluten Free Options Quantity Dinner Selections Dinner Wine Selection Dinner white wine selection Please confirm number of bottles *Approx 5 glasses per bottle Dinner red wine selection Please confirm number of bottles *Approx 5 glasses per bottle Seasonal Rose Please confirm number of bottles *Approx 5 glasses per bottle Sparkling Wine Time of sparkling wine service Confirm number of bottles *Approx 6 glasses per bottle Island Buffet - based on a minimum of 50 guests Salads: choose 3 Gathered Greens Watermelon-Ancient Grain Salad Sun Wing Tomatoes and Buffalo Mozzarella "Power" Salad Not Your Traditional Caesar Spring Vegetable Pasta Salad Smoked Albacore Tuna Niçoise Sprouted Lentil Salad Grilled Okanagan Peaches [August to September] Brûléed Saanich Figs [August to September] Cowichan Valley Asparagus [May to June] Accompaniments: Choose 3 Chargrilled Vegetables Yukon Gold Potato Pavé Pappardelle Broccolini Warm Seasonal Vegetables Roasted Baby Beets Pan Seared Gnocchi White Bean Cassoulet Saanich Peninsula Banana Potatoes [June to October] Roasted Heirloom Carrots [June to October] Saanich Organics Summer Squash [June to October] Entrees: Choose 2 Rossdown Farms Chicken Bruschetta Ocean Wise Wild BC Salmon Alberta "AAA" Top Sirloin Medallions Haida Gwaii Sablefish Berryman Farms Pork Chop Rack of Lamb Alberta "AAA" Short Ribs Northern Pacific Arctic Char Halibut and Sidestripe Shrimp [April to September] Rossdown Farms Chicken Breast [August to October] Ocean Wise BC Spring Salmon [May to June] Add on: Chef Attended Carving Station Alberta "AAA" Beef Carvery Smokehouse Carvery Porchetta Add on: Desserts Truffles