The Anolca County Board of Commissioners will hold their regularly scheduled board meeting in Room #705 of the Anolca County Government Center. All members of the board will be present. However, due to the applicable Governols Emergency Executisie Orders, arid a determination by the board chair that public attendance is not feasible due to the health pandemic, members of the public will not be allowed to attend this meeting in person. Public members may monitor this meeting through the internet at https.'//wyv'vv.anokctcountv.us/1430/Watch-Board-Meetings- Oi-rline or by calling 763-324-4704 24 hours in advance of the meeting time to arrange for telephonic access. Public monitoring in this manner is done pursucmt to Minn. Stat. 13D.021.
ANOKA COUNTY BOARD AGENDA
FOR THE OCTOBER 13, 2020, COUNTY BOARD MEETING
9:30 A.M. County Board Room #705 - Government Center
Public comments are welcome at committee meetings. For a schedule of committee meetings please go to https://www.anokacounty.us/calendar.aspx?.
1. Chair calls meeting to order.
2. Pledge of Allegiance.
3. Present: District #l Matt Look District #2 Julie Braastad District #3 Robyn West District #4 Mandy Meisner District #5 Mike Gamache District #6 Jeff Reinert District #7 Scoff Schulte
Others:
4. Tax claims and abatements.
5. Consider accepting the regular claims paid over $500 and purchase-card claims paid for the period ending September 25, 2020. See attached action item worksheet.
6. Approval of minutes from the September 22, 2020, county board meeting.
7. Chair's remarks. A. Consider, for informational purposes, recogmtion of Public Health & Environment Awards recipients. B. Consider, for informational purposes, recognition of Tony Palumbo receiving a statewide Award of Excellence.
8. Committee reports. A. Management Committee report. B. Transpoitation Committee repoit. C. Intergovenunental and Community Relations Committee Chair report. D. Parks Committee report. E. Property Records and Taxation Committee report. F. Public Safety Committee Chair repoit. County Board Agenda For the Meeting of October 13, 2020 Page 2
Coronavirus Aid, Relief and Economic Security Act (CARES) Items:
Local Government Category:
Consider approving procuring and purchasing county-wide equipment for telework or modified office workspaces for employees in an amount not to exceed $150,000. See attached action item worksheet.
10. Consider approving purchasing the following items for the Corrections Department:
Cameras for the Non-Secure Program (NSP) from Johnson Controls in the amount of $42,999 Vending machines for the Juvenile Center from Selectivend in the amount of $15,030 Carey Guides from Carey Group Publishing in the amount of $21,375
See attached action item worksheet.
11. Consider approving an additional $102,371 for the purchase of software for mobile deployment dispatching console positions for Emergency Communications-911. See attached action item worksheet.
12. Consider approving purchasing software in the amount of $95,558 from APCO Instihite and $30,000 from Central Square for CAD integration for Emergency Communications-91 1 allowing customized COVID-19 related questions to be added to the system to improve the safety of first responders. See attached action item worksheet.
13. Consider approving purchasing HipLink Mass Notification System software from HipLink in an amount not to exceed $24,080 allowing Emergency Communications-911 to send mass notifications relating to a public health emergency or other emergency within the coiu'ity. See attached action item worksheet.
14. ConsiderapprovingreimbursingpreviousexpendituresrelatedtotheCOVID-19HealthPandernic with CARES Act Funds in the amount of $1,772,616. See attached action item worksheet.
15. Consider approving expanding the existing Transportation Assistance Program with an additional $25,000 to assist with car repairs and insurance for county residents experiencing job loss / unemployment due to COVID-19 and needing reliable transportation. See attached action item worksheet.
16. Consider approving the purchase and installation of a virtual programming studio from Tierney Brothers Inc. of St. Paul, MN, inthe amount of $38,224 allowingthe countytoprovide better quality virtual services and public communications. See attached action item worksheet.
17. Consider approving the purchase and installation of video conferencing equipment from Tiemey Brothers Inc. of St. Paul, MN, in an amount not to exceed $123,000 allowing social distancing for trainings, meetings, hearings, interviews, and prograrnrning.
18. Consider approving purchasing a Qlive Call Center Monitoring system from Marco in the amount of $47,967 allowing the License Center to better track increased call volume and adjust/balance their multiple business functions. See attached action item worksheet. County Board Agenda For the Meeting of October 13, 2020 Page 3
19. Consider approving the purchase and installation of a camera system from Pro-Tec Design in an amount not exceed $113,112 and additional cabling services needed from All State Communications in an amount not to exceed $21,702 to provide a safe and secure environment for staff, clients, supplies, and services. See attached action item worksheet.
20. Consider approving hazard pay for certain Public Safety and Public Health staff using CARES Act Funding in an amount not to exceed $133,000 and authorizing Employee Relations to develop the distribution to qualified employees in accordance with county policies. See attached action item worksheet.
Safety Net Categoiy:
21. Consider approving providing $26,538 in relief to non-profits as designated below for service expansion to citizens of the county that have been affected by the COVID-19 Health Pandeinic:
Non-Profit Amount Service Expansion
Anoka County $ 19,538 Service and Weather Preparedness Brotherhood Council (ACBC) Food Shelf
Anoka Community $ 7,000 Weekly Emergency Food & Family Mission Supplies Distribution
See attached action item worksheet. ANOKA COUNTY BOARD
ACT ON TEM
October 13 2020
F NANCE & CENTRAL SERVICES
ACTION REQUESTED Motion for acceptance of the regular claims paid over $500 for the period ending 09/25/2020 and purchase-card claims paid fov the period ending 09/25/2020.
BACKGROUND Resolution 2019-107 delegated the Finance & Central Services Division Manager the authority to pay all claims of the County.
Pursuant to Resolution 2019-107 and Minn. Stat. §375. 18, the list SOLUTIONS of all claims paid since the last regularly scheduled Board Meeting is now presented to the Board for informational purposes and acceptance. The Claims Register is on file with the Clerk of the Board.
RECOMMENDATIONS Recommend approval. The Manageinent Coininittee held tlieir regularly schedxded rneeting in Room #705 of the Anoka County Government Center. All ineryibers of tlie coininittee were present. However, due to the Governor's Emergenq> Executive Orders, and a deterinination by the county board chair that public attendance was not feasible due to the health pandemic, meinbers of the public were not allowed to attend tliis meeting in person. Public members monitored this meeting througli the internet at https.'//www.anokacovrmy.us/1430/Watch-Board-Meetings-Online or by calling 763-324-4703 24 liours in advance of the meeting time to arrange for telephorric access. Public monitoring in this inanner was done pursuant to Minn. Stat. l 3D. 021.
ANOKA COUNTY
MANAGEMENT COMMITTEE REPORT
FOR THE OCTOBER 13, 2020, COUNTY BOARD MEETING
The Management Committee meeting was held on September 22, 2020, at 8:45 a.m. in County Board Room #705 of the Anoka County Government Center, Anoka, Mii'uiesota.
Present: Committee Members - Commissioner Robyn West (Chair), Commissioner Julie Braastad, Commissioner Jeff Reineit, and Commissioner Scott Schulte
Others - Commissioner Mandy Meisner; Steph Beito-Ziemer, Employee Relations Director; Rhonda Sivarajah, County Administrator; Marcy Crain, Chief Deputy County Attorney; Cory Kampf, Finance and Central Services Division Manager; Pam LeBlanc, Property Records and Taxation Division Manager; Jodie Raymond, Property Taxation Manager ; Kristie 01son, Office Administration Supervisor ; and Teresa Swoyer, County Board Coordinator'
All items were approved by all committee members unless otherwise noted.
Information Items
1. In accordance witli the Personnel Rules and Regulations, and at the request and recommendation of the respective department heads, the Management Committee approved the consent items, See attached consent items.
2. The Management Committee considered, for informational purposes only, the following resolutions/contracts:
A. Resolution appointing and Contract #COOO8200, Employment Agreement with Jodie Raymond for Services as Taxation and Technical Director of the Property Records and Taxation Division effective September 22, 2020.
B. Resolution appointing and Contract #COOO8199, Employment Agreement witli Kristie 01son for Services as the Administrative Services Director of the Propeity Records and Taxation Division and Land Commissioner effective September 22, 2020.
3. The Management Committee considered, for informational purposes, a presentation relating to tlie proposed 2021 budget for tlie following area:
A. Employee Relations ANOKA co'tm'ry
CONSENT ITEMS
FROM THE SEPTE.MBER 22, 2020, MANAGEMENT COMMITTEE MEETING
See attached dated 1. Reclassifications as recommended by tlie Employee Relations director. September 22, 2020. Employee Relations Department Recommendations for Reclassification
Present Approved
Incumbent Present Title Proposed Title Grade Grade Department Levet Level lEffective Date
I Property I j I Office Administration IRecords and iKristie Olson Supervisor Administrative Services Director I 13 I 15 ITaxation I I 09/22/2020
Property
I Records and Jodie Raymond I,PropertyTaxation Manager Taxation and Technical Director 14 16 ITaxation 09/22/2020 ANOKA COUNTY TRANSPORT ATION COMMITTEE REPORT FOR THE OCTOBER 13, 2020 COUNTY BOARD MEETING
The Transportation Committee meeting was held on Monday, October 5, 2020 at 8:30 A.M. at the Bunker Hills Activity Center - Maple Room, 550 Bunker Lake Blvd NW, Andover, MN 55304.
Committee Members Present: Commissioners Schulte (Chair), Braastad, Look and West Department Staff Present: Joe MacPherson, Jerry Auge, Jack Forslund, Amy Honer, Jill Kent Others Present: Christine Carney, Asst County Attorney; Jared Wagner, Anoka Construction District; Wes Volkenant, Andover Resident
ACTION ITEMS
Highway
"1 . The committee recommends approval of Resolution #2020-TR28, a resolution authorizing acquisition of right-of-way for Project CP 20-20-60, the construction of right-turn lanes and a centerline culvert extension on CR 60 (Constance Boulevard) at Tippecanoe Street in the City of Ham Lake.
"2. The committee recommends approval of Resolution #2020-TR29, a resolution authorizing acquisition of right-of-way for Project CP 002-624-028, to convert the existing northbound right-turn lane into a bypass lane on CSAH 24 (Jarvis Street) at 21 3th Avenue NW in the City of Nowthen.
"3. The committee recommends approval of Resolution #2020-TR30, a resolution authorizing acquisition of right-of-way for Project CP 20-01-00, the relocation of an existing driveway culvert and associated ditch cleaning along the north side of CSAH 34 (Birch Street) between 1271 Birch Street and 1281 Birch Street in the City of Lino Lakes.
"4. The committee recommends approval of Resolution #2020-TR31, a resolution authorizing conveyance of county purchased property to the City of Blaine for Project SAP 002-652-008, the installation of a traffic control signal system at the intersection of CSAH 52 (Radisson Road NE) and Xylite Street NE,' and nedr-side signal heads and Flashing Yellow Arrow (FYA) improvements to the existing traffic control signal system at the intersection of Radisson Road NE and 101 st Avenue NE in the City of Blaine.
"5. The committee recommends approval of Resolution #2020-TR32, a resolution authorizing conveyance of property to Centennial School District (ISD 12), and approval to enter into Joint Powers Agreement #COOO8124 with ISD 12 for Project SAP 002-634-003, the reconstruction of CSAH 34 (Birch Street) from Hokah Drive to 550 feet east of West Shadow Lake Drive; and authorizing the County Administrator to execute said agreement, subject to review by the County Attorney as to form and legality. Anoka County'ransportation Cominittee Report for the October 13, 2020 County Board Meeting Page Two
INFORMATION ITEMS
HighwaV
the Anoka Conservation 6. The committee authorized the County Engineer to make payment to ACD pertaining to the District (ACD) in the amount of $10,000 for services provided by Minnesota Buffer Law.
since last meeting. 7. The committee reviewed Transportation Division agreements executed
8. The committee reviewed Corridor Updates and Project Progress.
Andover Resident, regarding 9. The committee received comments from Wes Vo(kenant, the project on CSAH 14 east of Highway 10. ANOKA COUNTY BOARD ACTION ITEM
October 5, 2020
.A TRANSPORTATION DMSION
ACTION REQUESTED Consider recommending for approval Resolution #2020-TR28, a resolution authorizing acquisition of right-of-way for Project CP 20-20-60, the
I construction of rfght-turn tones and o centerline culvert extension on CR 60 (Constance Boulevard) at Tippecanoe Street in tlie City of Ham Lake.
BACKGROUND The proposed improvements along said portion of CR 60 include: extending tlie in-place centerline culvert and constructing eastbound and westbound right-turn lanes to improve intersection sight lines and the safety of the traveling public.
To facilitate tlie associr:ited roadway improvements, the acquisition of additionr:il ROW, permanent easements, and/or temporary easements is required.
The project is scheduled for construction 7/7 tlie spring of 2021.
PREVIOUS ACTION None. TAKEN
COMMENTS
RECOMM ENDATIONS I Recommend Approvr:il. RESOLUTION #2020-TR28
AUTHORIZING ACQUISITIONOFRIGHT-OF-WAY FOR ANOI(A COTJNTY HIGHWAY PROJECT CP 20-20-60
WHEREAS, tlie Aixoka County Highway Department prol)oses to construct eastboui'id aiid Road 60 (Constance westbound rigI'it kirn lanes and a centerline culvert extension adjacent to County numbered CP 20-20-60 Boulevard) at Tippecax'ioe Street in tlie City of Ham Lake, wl'iicli project is (l'iereinafter "Project"); and,
constructing WHEREAS, tlie Project work co.i'isists of extending tlie in-place culvcit, on County Road eastbound ayid westbound right ti'iin lanes, and any otlier associated in'iprovements 60 to provide for tl'ie safety of the traveling public; and,
tl'ierein are 'IVHEREAS, in addition to the existing easements, ceitain lai'id and iriterests required to construct tlie Project; and,
tlie Project are WHEREAS, tl'ie land and interests tlierein whicli are needed to construct and, describcd in Exbibit "A", wl'ffch is attached liereto (liereinaffler "New Right-of-Way");
of tlie WHEREAS, tlie Anoka County Board of Commissioners desire to begin construction Project in 11"ie Spritig of 2021; axid,
yvill require 1VHEREAS, to begin construction of the Project in tlie Spring of 2021, tlie Cor-inty by tlie couit appointed title and possession of tlie New Rigl'it-of-'vVay piior to the filing of aii award and: con'imissioners pursuant to tlie provisions of Minri. Stat. S; 11 7.042;
Co.tninissioners NOW, THEREFORE, BE IT RESOLVED that fl'ie Anoka County Board of new Riglit-of-Way in bereby autliorizes the County Highway Engineer to proceed to acquire tlie accordai'ice witl'i Minnesota Statutes.
liereby BE IT FURTHER RESOLVED tliat the Anoka County Board of Co.ininissioners acqriired througli arithorizes the acquisition of the New Riglit-of-Way that cannot be successfiilly p:i'ior to tlie filing of aix award i'iegotiation by eminent doi'iiairi and to take title and possessioi'i tl':iereto 117.042. bythecouitappointedcomnxissioriers,pursuai'ittoMinn. Stat. (S) 117.011 and
liereby BE IT FURTHER RESOLVED tl'iat tlieAnoka County Board of Commissioners ai'id to prosecute SIICII request tliat tlie A-iioka County Attori'iey file tlie iiecessary petition tlierefore, by tl'ie Couhty or action to a successful conclusiori or until it is abandoixed, dismissed, or terininated tlie Corut. #2020-TR28
Exhibit A
Project CP 20-20-60
PARCEl# PIN PHYSICAL ADDRESS
1 14-32-23-24-0001 3608 Constance Blvd NE ANOKA COUNTY BOARD ACTION ITEM
October 5, 2020
.A TRAN-SPOR-'TA-T-ION DI-VISION
ACTION REQUESTED Consider recommending fr>r approvaf Resolution #2020-TR29, o resolutiori authorizing acquisition of right-of-way for Project CP 002-624-028, to convert the existing northbound right-turn lane into a bypass lane on CSAH 24 (Jarvis Street) at 213" Avenue NW in the City of Nowthen.
BACKGROUND This summer, we were notified by residents who live near tlie intersection of Jarvis Street and 2l3'h Avenue NW about a growing safety concern. Over the past several years, Jarvis Street and 2l3'h Avenue NW have started to experience higher levels of traffic due to congestion related to the at-grade signalized intersections on US Hwy 169 in the City of Elk River. US Hwy 169 corridor users have started using Jarvis Street and 213"' Avenue C7S an alternate route to avoidsaid congestion.
As sliown on tlie attached exhibit, because there is no left-turn lane at this intersection, vehicles traveling northbound on Jarvis Street thr:it desire to make a left-turn at 2l3'h Avenue must stop in the through lane until a safe gap 71') the soutlibound traffic is available to mr:ike their maneuver. Unfortunately, northbound traffic wanting to continue north on Jarvis have been observed using the existing ryorthbound right-turn lane ris a bypr:iss to avoid the left-turning queues.
This has resulted in several crashes and dose calls since there is no shoufder along Jarvis Street north of the 213fh Avenue intersection.
Realizjng that tliis intersection wig experience additional traffic pressure during the US Hwy 169 Freeway Conversion projectbeginning in 2022, to address this safety issue we are requesting authorization to acquire the necessary right-of-way to construct a rvarthbound bypass lane.
The safety improvement project is scheduled for construction in 2021 under our county wide overlay program.
PREVIOUS ACTION None. TAKEN j
COMMENTS
RECOMM ENDATIONS Recommend Approval. RESOLUTION #2020-TR29
AU'ffiORIZING ACQUISITION OF RIGHT-OF-WAY FOR ANOKA COUNTY HlGuWAY PROJECT SAP 002-624-028
WHEREAS, tl'ie Ai'xoka Couity Highway Depa$ient p.roposes to conveit an existii'ig rigl'it-turn lane into a bypass laxie on Corinty State Aid :F-Iighway 24 (Jarvis Street) at 21 3'h Avenue in tlie City of Nowtl'ien, underProject SAP 002-624-028 (hereiiiafter "Project"); ai'id,
WT4ERBAS, the Project wot-k consists cif gradu'ig, aggregate base, bitiuninous surfacing, culvei't replacement, construction of right turn lane extension into bypass lane, and associated in'iprovements on County State Aid Highway 24 to provide for the safety of tl'ie traveling priblic; and,
WHEREAS, in addition to the existing easenyents, certaiii land and interests tl'ierein are required to constnict the Project; and,
WHEREAS, the lax'id and interests therein wl'ffcb are needed to construct tl'ie Proj ect are described ii'i Hxl'iibit "A", wl'ffch is attached lxereto (hereinafter "New Rigl'it-of-Way"); and,
WI{EREAS, the Anoka County Board of Conuriissioners desi're to liegin constniction of the Project in tlie Spriiig of 2021; and,
WHEREAS, to begin construction ofthe Pro.ject in the Sl:ning of 2021, the Coruitywill requiretitle and possession of the New Right-of-Way prior to the filing of an award by the court appointed coininissioncrs pursuant to tl'ie provisions of Miiux. Stat. " 117.042; and:
NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Co'iissioners l'iereby aufhorizes the County Highway Engineer to proceed to acquire the New Right-of-Way in accordance witli Minnesota Statutes.
BE IT F'URTHER RESOLVED tliat the Anoka County Board of Coinn'ffssioners liereby authonzes il'ie acqriisition of the New Riglit-of-Way that cannot be successMly acquired througli negotiation by eminent domain and to take title and possession thereto prior to the filing of an award by the court appointed con'u'iiissioners, pursuant to Minn. Stat. § 117.011 and 11 7.042.
BE IT FURTHER RESOLVED that tbe Anoka County Board of Commissioners l"iereby request tbat the Anoka County Attomey file the necessary petition tlierefore, ai'id to prosecute sucl'i action to a successful conclusion Or until it is abandonedi dismissed, Or terminated by the County or the Couit. #!020-TR29
Project S.P. 002-624-028
PIN PHYSICAL ADDRESS
1 07-33-25-33-0001 Unassi@ned Situs ANOKA COUNTY BOARD ACTION ITEM
October 5, 2020
TRANSPORTATION DMSION
ACTION REQUESTED Consider recommending for approval Resolution #2020-TR30, a resolution authorizing acquisition of right-of-way for Project CP 20-01-00, the rejocation of an existing driveway culvert and associated ditch cleaning along the north side of CSAH 34 (EHrch Street) between 1271 Birch Street and 1281 Birch Street in the City of Lino Lakes.
BACKGROUND The above-mentioned ditch along the north side of Birch Street has become overgrown with brush and trees which has created drainage issues impacting the adjacent properties. To property address the dminage issue, r:idditional permanent easements are necessary to clean and re-establish the COlllltJrOadWa)/ditCh. WellaVeWOrkedCIOSeh/WiththeprOpert'y/OWnerSCit 1271 Birch Street and 1281 Birch Street to develop a solution.
The proposed improvements include clearing brush and trees, relocating the exfsting driveway culvert serving 1281 Birch Street to better align with the ditch ffow line, reestablishing the proper ditch slopes, constructing a proper backslope/berm to contain Birch Streetstormwater within the madway ditcli, and turf establishment.
The project is scheduled for construction in the fall of 2020.
PREVIOUS ACTION None. TAKEN
COMMENTS
RECO MM ENDATIONS Recommend Approval. RESOLUTION #2020-TR30
AUTHORIZING ACQtJISITION OF RIGIIT-OF-IVAY FOR ANOKA COUNTY HI(,HWAY PROJECT CP 20-01-00
WI-IEREAS, tlie Anoka Coruity Higliuiay Department proposes to relocate a diiveway culvert and resliape the ditch adjacent to County Sta.te AidHigl'iway 34 (Birch Strect) betvvccn 1271 Birch Street ai'id 1281 Bircli Street, in the City of Lino Lakes, underProject CP 20-01-00 (l'iereinafter "Project"); and,
WHEREAS, the Project work includes deariiig brush and trees, relocatingtlie existing diiveway culveit sex-viitg 128I Birch Street to better align witli tlxe ditcli flow line, reestablisl'mg tlie proper ditcli slopes, constnucting a proper backslope/bei'in to contain Birch Street storn'iwater witl'iiii tlic roadway ditcl'i, arid turf establislunent; and,
WHEREAS, in addition to tlie existing ease'inents, certaiii Iai'id and interests tlierein are required to coi'isti'uct the Project; and,
'vVHERJEAS, the land and iiiterests thereiii which are needed to construct the Project are described in IExliibit "A", wl'ffch is attacl'ied liereto (liereinafter "New Right-of-Way"); and,
WHEREAS, the Anoka County Board of Con'unissioners desire to begiix construction of tlie Project iiy t)ie Fall of 2020; ai'id,
WIIEREAS, to liegin construction of tlie Project ii'i the Fall of 2020, the County will require title aiad possession of the New Right-of-Way prior to the filing of an award by tl'ie couit appointed con':iinissioners pursuant to the provisions of Mizui. Star. el 11 7.042; and:
NOW, TE-IEREFORE, BE IT RESOLVED that the Anoka County Board of Comn':iissioners hereby authorizes tlie County Highway Engineer to proceed to acquire tl'ie New Right-of-Way in accordance with Minnesota Statutes. #2020-TR30
Exhibit A
Project CP 20-01-DO
PARCEl# PIN PHYSICAL ADDRESS
1 27-31-22-23-0004 1281 Birch St
2 27-31-22-23-0003 1271 Birch St ANOKA COUNTY BOARD ACTION ITEM .A October 5, 2020
ACTION REQUESTED Consider recommending for approval Resolution #2020-TR31, a resolution authorizirig conveyance of county purchased property to the City of Blaine for Project SAP 002-652-008, the installation of a traffic control signal system at the intersection of CSAH 52 (Radisson Road NE) andXyljte Street NE, and near-side signal heads and Flashing Yellow Arrow (FYA) improvements to the existing traffic controlsignal system at the intersection of Radisson Road NE and 101!' Avenue NE in the City of Bfaine.
BACKGROUND To facijitate the instailation of a new traffic control signal system at the intersection of Radisson Road /VE O/70' Xylite Street NE, complete roadway geometric improvements on Xylite Street NE to include a designated left turn lane and a combination thru-right turn Icine for the northbound and southbound directions, and construct associated ADA improvements, Anoka County purchased certain pmperty interests along the Xylite Street NE corridor.
Because said property interests will serve no future purposes or needs for Anoka County, the attached resolution and associated Supplemental Agreement to the project's Joint Powers Agreement (AC Contract #C0007076) authorize the county to convey said property interests to the City of Blaine. The supplemental agreement also states that the County witl be reimbursed for all costs associated with the purchase of said property rights.
Conveyance of said property iriterests to tlie City of Blaine will be conducted after construction fs complete.
PREVIOUS ACTION 02/19/2019 - Authorization to negotiate JPA uAth City of Blaine TAKEN 11/0412019 - Approval of Design Amendment No. j, the acquisition of ROW necessary to construct the necessary improvements on Xylite Street 04/06/2020 -Approval of Design Amendment No. 2, to prepare plans and specifications for flashing yellow arrow (FYA) and sight line improvements at Flanders Court/lOl' Avenue 07/28/2020 - Authorization to advertise pmject for bids 07/28/2020 - Authorization to enter JPA with Crl:y of Blai@ s- 08/31/2020-AwardProjecttoForestLakeContracti.3@,.""-@ -l'X' f:I8 COMMENTS ,7%X%::%X:"'s:';s,,,4'b'v'l+"s@ %sp, r O,<,,"'I tl F@ / RECOMM ENDATIONS RecommendApproval. ' 4% y(5o "'0, 7 RESOLUTION #2020-TR31
AUTHORIZING CONVEYANCE OF COUNTY 'PROPF,RTY TO THE CTTY OF BLAJNE
WHEREAS, the County of Ai'ioka ("Cormty"), a political subdivision of tlie State of Minnesota, in connection with tlie Xylite Street and CSAH 52 (Radisson Road) Traffic Signal Improve'inent Project ("Project") acqxiired certain propeity interests, identified as Parcels 3 and 5, 10Cated ill tile City Of Blaille ill Al]Oka COullt'y, Mii'uiesotai WhiCh are legally deSCribed ill the attacl'ied Exliibit A ("County Propeity"); and,
WHEREAS, tlie Coru'ity and City of Blaiiie ("City") entered into a Joint Powers Agreement on July 28, 2020, under Contract #C0007076, to allocate responsibilities for design/engineeiing, acqriisition, iiglit-of-way, construction, and costs related to the Project; and
WHEREAS, the paxties agree it is appropriate for the County to IIOW convey tl'ie County Propeity back to tl'ie City, because all oftlie roads involved in the Project are under City jurisdiction and will be maintained by the City; and
WHEREAS, tlie County arid City liave entered into a Supplemental Agreement to provide for the proposed conveyaiice of tlie County Property and reimbursement by tlie City for a]l acquisition costs related to Parcels 3 and 5.
NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Con'imissioners liereby autliorizes and directs the Board Cliair and County Adininistrator to execute tlie necessa'iy doctunents to convey the County Property and/or prope.tty interests as provided for in the supplemental agreenient to the City of Blaine. - XHfBff--- --
LEGAL DESCRIPTION PARCEL 3 (PIN 21-31-23-44-0016)
That I:iait of tl'ie following descrit+ed prope'ity:
The East 230 f'eet oftlie South 150 feet of Lot 18, BLAINE GARDENS
Being tliat paxt of said described propeity described as begii'ining at the intersection of tlie east line of said Lot 18 witl'i tlie north line oftl'ic Soutli 27.00 feet of said Lot 18; thence westerly along said noitlx line a distance of 44.00 feet; thence northeasterly, deflecting to Llie rigl'it 133 degrees 29 minutes 00 seconds a distance of 58.54 feet to tlie intersection witli tlie west line of the East 4.50 feet of said Lot 18; thence northerly along said west line a distance of 80.54 feet to tlie noitl'i line of the Sout}i 150.00 feet of said Lot 18; tlience easterly along said noith line a distance of 4.50 feet to tlxe noitheast conier of the South 150.00 feet of said Lo 18; thence soutlierly along the east line of said Lot 18 a distance of 123.00 feet to tl'ie point or begiiu-iing.
LEGAL DESCRIPTION PARCEL5 (PIN 21-31-23-33-0010)
Tliat pait of tlie following described property:
Tlie West 330 feet of fl'ie Soritli Half of the Southwest Quaiter of the Soutliwest Quailer of Section 22, Township 31, Range 23, Anoka County, Minnesota
Being that pait of said described propeity described as beginning at tl'ie intersection of the east Line of the West 33.00 feet of the Soutl'iwest Quaiter of said Section22 with the noitli line of tl'ie Soritl'i 60.00 feet of said Soutliwest Quaiter; tlience easterly along said noitb line a distance of 35.00 feet; thence northwesterly to a point on said east line distant 35.00 feet nortlierly of said point of beginning; thence southerly along said east line a distance of 35.00 feet to the point of beginning. ANOKA COUNTY BOARD ACTION ITEM
October 5, 2020
TRANSPORTATION DIVISION
ACTION REQUESTED Consider recommending for approval Resolution #2020-TR32, a resolution authorizing conveyance of property to CentennialSchool District (jSD 12), and approval to enter into joint Powers Agreement #COOO8124 with LSD 12 for Project SAP 002-634-003, the reconstruction of CSAH 34 (Birch Street) from Hokal'i Drive to 550 feet east of West Shadow Lake Drive; and authorizing tlie County Administrator to execute said agreement, subject to review by tlie CountyAttorney as to form and legality.
BACKGROUND During the development of the plans and specifications for this project, our Engineering, ROW and Attorney's Office teams worked dosely with 150 12 to address their concerns related to the acquisition of necessary permanent and temporary easements. Due to the nature of the acquisition and the impact to the schoo) district's property, the terms and conditions of the easement acquisitions have been incorpomted into the attached Joint Powers Agreement (JPA).
The JPA spells out the agreed-upon improvements to be made on their pmperty as part of the project, specifies all access modifications associated with the improvement project, details the transfer of certain parcels from one entity to the other, and provides a summary of the cost responsibilities for ead"i party.
Construction is expected to begin early Aprif 2021 and be completed by the end ofAugust 2021.
PREVIOUS ACTION 05/14/2018 - approval to acquire tlie property at 509 Birch Street TAKEN (PID #29-31-22-31-0006) 05/20/2019 - approval to acquire the property at 498 Birch Street (PID #29-31-22-33-0002) 06/1 7/2019 - r:iuthorization to enter into design contract with WSB 07/1 7/2019 - resolutron to plat 07/1 7/2019 - resolution to acquire ROW 03116/2020 - authorization to negotime a JPA with the City of Lino Lakes 06/01/2020 - enter into JPA with the City of Lino Lakes
COMMENTS The JPA provides for acquisitior'i of certain school district property for necessary highway riglit-of-way and easements required for the project. The JPA includes agreed upon compensation and offsets for the mutual ScCohnOvOelypanacrke:nogf/optroapnedrtrye,/aatsewdealmjaesnaltn,eoSp(ptiao,ndffoOrrtbhye/csoDnlst2r)ucTtihosi,@%,,'z further authorizes the conveyance of a county-owned remn@pq&fl <)d 4%46"it.i,g,,%r4@s'l 1,omcpaatectdsarte/5oO:edBtirOchthSetrPereOtJ,eaCtdjacenttolSDl2prop9erst:,,s} - - J ,-+ g t.,'11<1%, RECOMM EN DATIONS ppprovaitoexecute.ipp. r,lc=%@"""-/ 'O/ RESOLUTION #2020-TR32
AUTHORIZIN(, CONVEYANCE OF PROPERTY TO THE CENTENNIAL SCHOOL DISTRICT (ISD #12)
W}IEREAS, the County of Anoka is exchanging certaiii real property located in tlie City of Lino Lakes, County of Aiioka, State of Miin'iesota, for the reco-i'istruction of Birch Street (CSAJ-I 34), Aiioka Coxuity Highway Project SAP 002-634-003 and City of Lino Lakes Project SAP 210-020-010 (collectively the "Project"), as set foith and legally desciilyed in tlie attaclied Exlffbit A aixd Jo-ii'it Powers Agreen'ient between County of Anolca ("County") and tl'ie Centei'unal Sel'iool District ("District"); and,
WHBREAS, tlie County of Anoka owns an adjacent ren'inant parcel (Parcel 13) adjacent to tlie District properiy, for which the County does not have a present or fc'iture need for said property; and,
WHEREAS, the County of Anoka lias a desire to dispose of excess rei'nnant l'iroperty and tlie District has agrreed to pay adequate compensation for the parcel in a n'uilual excliange of property relatedto tl'ie Project.
NOW, THEREFORE, BE IT RESOLVED tl'iat the Cohuity of Ai'iol BE IT FURTI{ER RESOLVED tliat the Coui'ity Board Chair and County Adn'iinistrator are hereby arithorized to execrite and deliver all documents necessai'yto convey said propeity to tl'ie District, reset-sting pem'ianent easement for road purposes and reserving all i-iglit-of-access to CSAH 34 (Birc}i Street) for Anoka County. Anoka County TRANSPORT ATION DIVISION bA S(j r'v'i.!"0(S () r i'!':(.+ August 31, 2020 Revised September 11, 2020 EXHIBIT A OWNER: ANOKA COUNTY PROJECT 002-634-003 PARCEL 13 REMNANT That part of Government Lot 5, Section 29, Township 31, Range 22, Anoka County, Minnesota, described as follows: Commencing at the southeast corner of said Government Lot 5; thence North 00 degrees 26 minutes 48 seconds West, bearing assumed, along the east line of said Government Lot 5, a distance of 60.00 feet to the north line of ANOKA COUNTY HIGHWAY RIGHT-OF-WAY PLAT N0. 11, Anoka County, Minnesota, aiso being the north line of ANOKA COUNTY HIGHWAY RIGHT-OF-WAY PLAT N0. 101, Anoka County, Minnesota; thence North 89 degrees 58 minutes 28 seconds West, along said north lines, 896.68 feet to the point of beginning or the parcel to be described; thence North 00 degrees 33 minutes 56 seconds West 240.02 feet; thence North 89 degrees 58 minutes 28 seconds West 420.03 feet to the west line of said Government Lot 5; thence South 00 degrees 33 minutes 53 seconds East, along said westline, 240.02 feet to said north line of ANOKA COUNTY HIGHWAY RIGHT-OF-WAY PLAT N0. 11, also being said north line of ANOKA COUNTY HIGHWAY RIGHT-OF-WAY PLAT N0. 101; thence South 89 degrees 58 minutes 28 seconds East, along said north lines 420.03 feet to the point of beginning EXCEPT Parcels 13 and 13A, said ANOKA COUNTY HIGHWAY RIGHT-OF- WAY PLAT N0. 101 . Containing 87,328 square feet (2.0048 acres), more or less. RESERVING THEREFROM, in favor of the grantor, all right of access, being the right of ingress to and egress from the above described property onto County State Aid Highway No. 34, also known as Birch Street. ALSO RESERVING THEREFROM, in favor or the grantor, a pern"ianent easement foy drainage, utility, slope, trail, snow storage and signage purposes, over, under and across Parcel 1 3PE, said ANOKA COUNTY HIGHWAY RIGHT- OF-WAY PLAT N0. 101. PIN 29-31-22-31-0006 ANOKA COUNTY INTERGOVERNMENTAL AND COMMUNITY RELATIONS COMMITTEE CHAIR REPORT FOR THE OCTOBER 13, 2020 COUNTY BOARD MEETING "Action Items *1. ThecliairrecommendstliecountyboardadoptResolution#IG2020-08,ResolutionAccepting a Gift for Anoka County Veteran Services. See attached resolution. *2. The chair recommends the county board approve an agreement (Contract #COOO8184) with Koochicliing Corinty to become their appointed medical examiner witli an estimated annual income of $18,000. See attached workslieet. "aRequires Board Approval. RESOLUTION #IG 2020-08 RESOLUTION ACCEPTING A GIFT FOR ANOKA COUNTY VETERAN SERVICES WHEREAS, various organizations in and around the County of Anoka have proviaed donations to tlie Anoka County Veteran Services; and, WHEREAS, tlie Coon Rapids Veterans of Foreign Wars donated $1,000 to Anoka County Veteran Services, which will be given to Anoka County MedLink to defray costs for the Volunteer Transportation Program; and, WHEREAS, Minnesota Statute 8, 465.03 requires a county to accept the gift by resolution expressed in terms prescribed by tlie donor in full; and, WHEREAS, acceptance of tlie funds in accordance witl"i tlie donor's tenns is in the best interest of tlie County of Anoka. NOW, THEREFORE, BE IT RESOLVED tl'iat tlie Anoka County Board of Commissiorners does hereby accept tlie above-described gift from said organization in accordance with the terms set foitli herein. BE IT F{JRTHER RESOLVED tliat the Anoka Cormty Board of Commissioners wishes to extend its grateful appreciation to tlie Coon Rapids Veterans of Foreign Wars. Anoka County Action Item ,!k Intergovernmental Committee I ACTION REQUESTED ' Approve an agreement with Koochiching County to become there appointed medical examiner. Background/description Koochiching County has been with a private pathologist and plan to switch to our office as of December the 1" of this year. This will be a per case type of agreement and they provide there own transportation to our office. Amount of contract This will be a new agreement and the estimated annual revenue is 518,000. County Contract Number The contract number forthis agreement is COOO8184 Other This will be the 29'h county where we are the appointed medical examiner. PARKS COMMITTEE REPORT FOR THE TUESDAY, OCTOBER 13, 2020 COUNTY BOARD MEETING The Parks Committee meeting was held on Tuesday, October 6, 2020 at the Bunker Hills Activities Center. Committee Members Present: Commissioner Mike Gamache (Chair); Commissioner Jeff Reinert; Commissioner Robyn West Department Staff Present: Jeff Perry, Parks Director; Andy Soltvedt, Operations & Visitor Services Manager Others Present: Christine Carney, Assistant County Attorney; Wes Volkenant, Resident County Board Action Items: None Committee Action Items: The Committee recommended to the Intergovernmental Relations Committee the proposed legislative platform for the Parks Department for the upcoming 2021 legislative session. Informational Items: The Committee was informed of existing conditions and replacement plans for the trails within Bunker Hills Regional Park. The Committee was informed of the status of the 2020 Chomonix Golf Course operations. The Committee was informed of the upcoming sale of ownership of Bunker Park Stables. The Committee was informed of a proposed reclassification of the Park Supervisor position to an Assistant Superintendent. The C'ommittee was informed of the contracts executed since the last Parks Committee meeting. The Committee received the monthly Parks Department updates. Public comments were shared by Wes Volkenant, county resident, regarding items discussed durin@ the meeting. ANOKA COUNTY PROPERTY RECORDS AND TAXATION COMMITTEE REPORT FOR THE OCTOBER 13, 2020 CO{JNTY BOARD MEETING The Propeity Records and Taxation Committee meeting was lield on September 21, 2020 at 1 :OO p.m. at the Rum River Library, Meeting Rooms A & B, Anoka, Minnesota. Committee Members Present: Commissioner Mandy Meisner (Chair), Commissioner Mike Gamache, Commissioner Jeff Reinlieit Others Present - Pam LeBlanc, Division Manager of Propeity Records and Taxation, Kristie 01son, Administrative Services Manager, Alex Guggenberger, County Assessor, Paul Linnell, Elections Manager, and Jason Stover, Assistant County Attorney, and Wes Volkenant (Andover Resident) All items were approved by all committee members unless otherwise noted. INFORMATIONAL ITEMS: 1. Tlie committee was updated on the Elections Depaitment activities. 2. The committee was updated on Assessment activities regarding tax couit petitions. 3. The committee was updated on the PRT Tyler Migration Project (COOO5578, Tyler Technologies, Inc.) 4. Tlie committee was updated on the PRT restructure/replacement plan as part of the Director of Property Records & Taxation position vacancy. ADDITIONAL ITF,MS: 5. The committee listened to comments made by Wes Volkenant regarding the Land Commissioner, Assistive Voting Devices, and campaign signs. He also asked a question regarding the proper placement of campaign signs. 6. The next scheduled meeting will be on Monday, October 19, 2020 at 1:00 p.m. at the Rum River Library, Meeting Rooms A & B, Anoka, Minnesota. CONSENT ITEMS: 7. The Real Estate Commissioner has reviewed and sent for approval various tax claims and abatements that will be considered by the County Board on October 19, 2020 as recommended by the Real Estate Commissioner. The meeting was adjourned at 2:11 p.m. ANOKA COUNTY PUBLIC SAFETY COMMITTEE CHAIR REPORT FOR THE OCTOBER 13, 2020, COUNTY BOARD MEETING Chair Julie Braastad requests to bring the following forward for consideration by the county board: *Action Item Sheriff *1. The chair recommends approval to increase the amount previously approved for tlie purchase of nine Police squad cars for tlie Sheriff's Office from Dodge of Burnsville off the State Contract from $234,000 to an amount not to exceed $258,500 ($28,723 per squad average) plus any tax, license, and delivery fees. See attached PSC Worksheet. *2. The cl'iair recommends approval and execution of the 2021 Law Enforcement Contracts, for a term of January 1, 2021, through December 31, 2021, with the following municipalities: a. City of Bethel (Contract #COOO8041) in tlie amount of $46,844; and b . City of Oak Grove (Contract #COOO8046) in the amount of $650,497. See attached PSC Worksheets. *3. The chair recornrnends approval and execution of Purchase of Services Agreement for Operation of Iiunate Telephone System and Video Visitation Services for the Anoka County Slieriffs Office - Jail with Inmate Calling Solutions, LLC, d/b/a IC Solutions, LLC, (Contract #COOO8271) with a three-year teim, effective upon execution, and an option to renew for an additional three years. See attached PSC Worksheet. The next Public Safety Committee meeting is scheduled for Tuesday, October 20, 2020, at 10:30 a,m., or immediately following tlie Human Services Committee meeting, whichever is later, at the Rum River Library - Meeting Room A & B, 4201 6'h Avenue, Anoka, MN 55303. ANOKA COUNTY BOARD ACTION ITEM .A October 13, 2020 Anoka County Sheriff's Office ACTION REQUESTED The Public Safety Committee recommends the County Board consider increasing the previously approved amount from the 2021 Budget ' Appropriation for the purchase of nine Police squad cars for the Sheriff from Dodge of Burnsville off the State Contract in an amount not to exceed S258,500 (S28,723 per squad average) plus any tax, license, and delivery fees. BACKGROUND On August 24, 2020, County Board approved the purchase of nine Police squad cars for the Sheriff from Dodge of Burnsville off the State Contract in an amount not to exceed S234,000 (S26,000 per squad average) plus any tax, license, and delivery fees. Since this approval, the State Contract was awarded. The purchase price for the nine squad cars increased significantly more than the 3% increase that was factored into the request. The current per squad average is S28,723. CONCLUSION The Sheriff is requesting that the county board approve an additional S24,500 (for a total of S258,500) to move forward with ordering the nine squad cars that are planned for purchase in 2021. Provided the cars are delivered yet in 2020, Finance has recommended that the purchase be funded through the Asset Preservation Fund, which will be reimbursed with the 2021 Budget Appropriation within the Capital Equipment Plan for the purchase of the Squad Cars. RECOM M ENDATIONS The Public Safety Committee recommends the County Board increase the amount approved for the purchase of nine Police squad cars for the Sheriff from Dodge of Burnsville off the State Contract in an amount not to exceed S258,500 (S28,723 per squad average) plus any tax, license, and delivery fees. ANOKA COUNTY BOARD ACTION ITEM October 13, 2020 A Anoka County Sheriff"s Office ACTION REQUESTED Approval and execution of the 2021 Law Enforcement Contract with the City of Bethel. BACKGROUND The City of Bethel has contracted with the Sheriff's Office for the performance of law enforcement services since January 1, 2009. This contract is the annual renewal. Contract Number COOO8041 Amount of Contract The city agrees to pay the county the sum of 546,844. Contract services include but are not limited to: a. 612 hours of annual patrol service; and b. 24-hour call and general services. The term of the contract is January 1, 2021, through December 31, 2021. CONCLUSION The continuation of services provided by the Anoka County Sheriff's Office to the City of Bethel enhances the public safety of county residents and has been in place since January 1, 2009. RECOM MENDATIONS Approval and execution of the 2021 Law Enforcement Contract with the City of Bethel. ANOKA COUNTY BOARD ACTION ITEM October 13, 2020 -- rityft+ea ACTION REQUESTED Approval and execution of the 2021 Law Enforcement Contract with the City of Oak Grove. BACKGROUND The City of Oak Grove has contracted with the Sheriff's Office for the performance of law enforcement services since 1997. This contract is the annual renewal. Contract Number COOO8046 Amount of Contract The city ag,rees to pay the county the sum of S650,497. Contract services include but are not limited to: a. 20 hours per day of patrol services, and b. 24-hour call and general service. The term of the contract is January 1, 2021, through December 31, 2021. CONCLUSION The continuation of services provided by the Anoka County Sheriffs Office to the City of Oak Grove enhances the safety of county residents and has been in place since 1997. RECOMMENDATIONS Approval and execution of the 2021 Law Enforcement Contract with the City of Oak Grove. ANOKA COUNTY BOARD ACTION ITEM October 13, 2020 A Anoka County Sheriff's Office ACTION REQUESTED Approve the Anoka County Sheriff's Office - Jail entering into a Purchase of Service Agreement with Inmate Calling Solutions, LLC d/b/a IC Solutions, LLC for operation of an Inmate Telephone and Video Visitation System and related services. BACKGROUND An RFP for Inmate Telephone and Video Visitation Services was issued. Eight vendors responded. A thorough evaluation was done of all responses. Two vendors were removed from consideration due to significant issues with their responses or ability to provide service. Four were removed due various issues with their proposals. Of the remaining two proposals, we recommend moving forward with IC Solutions, LLC as the vendor with the best combination of equipment, software, and services. Contract Number #COOO8271 The term of the agreement shall be for a three-year period with an option to renew for an additional three-year period. The contract is in the process of being drafted and will be submitted for signatures once completed. CONCLUSION The approval of the Purchase of Service Agreement is in the best interest of the county and retains the current Inmate Telephone and Video Visitation Services. RECOMM ENDATIONS Approval and execution of the Purchase of Services Agreement for Operation of Inmate Telephone System and Video Visitation Services for the Anoka County Sheriff's Office - Jail. The Agreement will be between Anoka County and Inmate Calling Solutions, LLC d/b/a IC Solutions, LLC for a three-year term. There will remain an option to renew for an additional three-year period. ANOKA COUNTY BOARD CARES ACT OCTOBER 13, 2020 .A COUNTYWIDE ACTION REQUESTED Recommend approval of procurement and purchase of county-wide equipment for telework or modified office workspaces in an amount not to exceed $150,000. BACKGROUND Equipment purchases were not included within the 2020 Budget as the activities of telework or changing our office space to meet social distancing requirements was not foreseen. County employees in various areas are teleworking or having to work in modified workspaces in order to maintain social distancing efforts, protecting both employees and the citizens we serve. Employees in both cases require various equipment such as laptops, keyboard/mice, monitors, webcams, microphones, headsets and other peripheral equipment to perform their duties. The County Board approved $500,000 for county-wide equipment on 7/28/2020, we have spent approximately $480,000 to date, and expect to spend about $150,000 additional as needs continue to come forward as we re-open our services. SOLUTIONS The Additional funding requested will allow employees to have the equipment necessary to perform their duties and maintain engagement and work productivity whether in at-home-work spaces or in a modified workspace environment (License Centers, Emergency Communications). CONCLUSION Recommend approval of procurement and purchase or county-wide telework equipment not to exceed $150,000 as requests are approved through the CARES Act Committee. FUNDING The purchase qualifies for CARES Act Funding as part of the Local Government Category - Telework ANOKA COUNTY BOARD CARES ACT OCTOBER 13, 2020 CORRECTIONS / COVID-19 PROJECT NEEDS ACTION REQUESTED Request the County Board consider approving purchase or the Following for the Corrections Department: 1. Cameras from Johnson Controls in the amount of $42,999 2. Vending machines from Selectivend in the amount of $15,030 3. Carey Guides From Carey Group Publishing in the amount of $21 ,375 BACKGROUND 1. Non Secure Program (NSP)- Due to managing COVID-19, the resident population has been spread out. As such, during non-school times the residents are often separated into multiple NSP spaces that previously were not used For this purpose. Many of these spaces have no camera coverage, which creates vulnerability to care for the youth. 2. Campus Pop/Candy combined Vending Machines Currently the JC does not allow any vendors into the residential program spaces. As such, the vending machine company cannot re-supply their machines and we have been providing MNDOC mandated canteen manually which also increases staff touch points. 3. DuetoCOVID-19,theabilitytoutilizeonlinetoolsvspaperwithourclients is extremely important to help mitigate the impacts of this public health emergency. SOLUTIONS 1. NSP facility camera expansion to address the need to distance and properly monitor youth for activities 2. Vending machines For mandated canteen that would provide the opportunity to set the merchandise price point, service, and supply the machine for resident canteen, meeting State canteen requirements. 3. Electronic Carey Guides for distanced cognitive interventions for clients. CONCLUSION Request the County Board consider approving purchase of: 1. Cameras from Johnson Controls in the amount of $42,999 2. Vending machines from Selectivend in the amount of $15,030 3. Carey Guides from Carey Group Publishing in the amount of $21 ,375 FUNDING The purchase qualifies for CARES Act Funding as part of the Local Government Category - Other ANOKA COUNTY BOARD CARES ACT October 13,2020 Emergency Communications - 911 Deployable Dispatch Console Laptop Radios ACTION REQUESTED Request the County Board consider approving an additional S102,371 for the purchase of software for mobile console positions BACKGROUND Due to the social distancing required by Covid-19, we need to add mobile deployment dispatching positions. If an outbreak occurs in the current 911 Dispatch Center, this addition would allow the dispatchers to relocate off- site while the current center is disinfected and allow social distancing and isolation from others. This is key to our emergency response effort agreements with our surrounding county partners. The County Board approved S82,666 on September 22, 2020. SOLUTIONS Since the prior Board approval, we have learned that there is an additional expense for software related to the mobile consoles. CONCLUSION Request the County Board consider approving an additional S102,371 for the purchase of software for mobile console positions FUNDING @ CARES Act Funding - Local Government - Other Category ANOKA COUNTY BOARD CARES ACT ACTION ITEM OCTOBER 13, 2020 EMERGENCY COMMUNICATION APCO IntelliComm GuideCard System ACTION REQUESTED Recommend the County Board approve the purchase oT software in the amount of $95,558 from APCO Institute and $30,000 from Central Square for CAD integration BACKGROUND Due to the COVID-19 Health Pandemic we are having to ask many COVID questions for the safety of our first responders. This is new protocol for Emergency Communications that at times is accidently overlooked, usually due to the emergency call situation that is occurring. The current system does not allow for specific COVID questions, and the new software will provide the programming of the questions that are required For confirming a COVID-19 exposure. This will improve the dispatchers call processing time. This software is customizable and interfaces with our current CAD System, allowing us to implement our own policies. It is vital to our public safety partners to have accurate information in order to respond with appropriate protective measures. SOLUTIONS APCO product Intellicom is a criteria-based guidecard. Software. This software program will allow us to customize specific questions to be asked regarding COVID concerns and potential exposures that our public safety partners may encounter and will interface with our current CAD System. CONCLUSION Recommend the County Board approve the purchase or software in the amount of $95,558 from APCO Institute and $30,000 from Central Square for CAD integration FUNDING The program qualifies for CARES Act Funding as part of the Local Government- Public Health Services category ANOKA COUNTY BOARD CARES ACT ACTION ITEM OCTOBER 13, 2020 EMERGENCY COMMUNICATIONS ACTION REQUESTED Recommend the County Board approve the purchase of HipLlnk Mass Notification System software from HipLink in an amount not to exceed $24,080 BACKGROUND Today there is no way to notify large areas of individuals of a Public Health Emergency or any other type of emergency within the County. Hiplink is a sofiware program that allows organizations to send first responder alerts, citizen mass notification, and other emergency messaging under a single umbrella to the widest possible range of devices: telephones, smartphones, cell phones, pagers, computers, fax machines, and other devices. This system will integrate into our current IPAWS (Integrated Public Alert and Warning System). This software allows for quick notification of large areas or potential outbreaks or other pertinent information received from Public Health or Emergency Management. This will be useful for future notifications related to COVID-al9 outbreaks, or testing and vaccine opportunities. SOLUTIONS The Hiplink software will allow us to push out mass notifications in a timely manner based on the County GIS information The information and message will be tailored based on boundaries to send to all cell phones in that area. CONCLUSION Recommend the County Board approve the purchase of HipLlnk Mass Notification System software from HipLink in an amount not to exceed $24,080 FUNDING The program qualifies for CARES Act Funding as part of the Local Government- Public Health Services category ANOKA COUNTY BOARD CARES ACT OCTOBER 13, 2020 FINANCE REIMBURSEMENT OF PREVIOUS COVID EXPENDITURES ACTION REQUESTED I Recommend the County Board approve the reimbursement of previous expenditures related to the COVID-19 Health Pandemic with CARES Act Funds in the amount of $1,772,616 BACKGROUND Pri-or to the establishment of CARES Act funding by the Federal Government, and the CARES Act Resolutions within Anoka County, there were COVID-19 related expenditures. The CARES Act allows funding for COVID-19 related expenditures that occurred on or after March 1, 2020. SOLUTIONS This reimbursement request falls within the following categories, with some examples of the expenditures (isted: Facility Modifications - $193,544 * First Floor Front Desk, Backup 9'l1 Dispatch Center, Other Miscellaneous Barriers. Public Health Services - $398,832 * PPE, Disinfection Supplies, Tents (testing), Signage Telework Support - $199,531 * Laptops, Headsets, Monitors, other equipment needed to support the move to a remote working arrangement for most employees. Other - $275,079 @ Additional Highway vehicle usage, Additional postage, Droboxes, Staff Costs - $705,630 * PrimarilyFurloughandCOVID-19Leaveexpenseasoutlined within the CARES Act. CONCLUSION Recommend the County Board approve the reimbursement of previous expenditures related to the COVID-19 Health Pandemic with CARES Act Funds in the amount of $1,772,616 FUNDING The purchase qualifies For CARES Act Funding as part of the Local Government Category ANOKA COUNTY BOARD CARES ACT ACTION ITEM OCTOBER 13, 2020 HUMAN SERVICES / JOB TRAINING CENTER TRANSPORTATION ASSISTANCE PROGRAM ACTION REQUESTED Recommerid the oe6unt7 Board considesr ,ipp-roVing to expand the existing Transportation Assistance Program with an additional $25,000 to assist with car repairs and insurance for county residents experiencing job loss / unemployment due to COVID-19 and needing rel!abletransportation. ' - 'o BACKGROUND On August 11, 2020 the County board approved $100,000 to expand the Transportation Assistance Program for one-time supports in amounts of up to $2,000 for car repairs and up to $700 for insurance, Over the last two-months, we have experienced a greater need than originally anticipated from the community and would like to expand the program further to meet that need. SOLUTIONS Expanding the Transportation Assistance Program with an additional $25,000 to provide these one-time car repair and insurance supports to county residents experiencing job loss/unemployment r COVID-19 would assist in providing reliable transportation needed for seeking or maintaining employment. CONCLUSION Recommend the County Board consider approving to expand the existing Transportation Assistance Program with an additional $25,000 to aSsist with car repairs and insurance for county residents experiencing job loss / unemployment due to COVID-19 and needing rel!abletransportation. ' - - FUNDING The program qualifies for CARES Act Funding as part of the Safety Net - Economic Security Category. ANOKA COUNTY BOARD CARES ACT OCTOBER 13, 2020 LIBRARY VIRTUAL PROGRAMMING STUDIO ACTION REQUESTED Request the County Board consider approving the purchase and installation of a virtual programming studio from Tierney Bros. Inc of St. Paul, MN in the amount of $38,224 BACKGROUND Prior to the COVID-19 Health Pandemic, in person programming, such as story time, was done in the library buildings. Since March all the programming, which includes story time, outside vendors performances, and educational videos are being created virtually at the Library Support Services Building or at staff's home. SOLUTiONS This recording studio wi(l allow the ability to social distance, have all the equipment in one place for easy use and cleaning, and allow staff to come to one site, versus trying to record at home or branch with inadequate equipment. Also, the studio will allow for professional quality sound, visuals, and other technology that will ensure we produce quality pieces for the public. In addition to the library, other departments across the County, such as Human Services and Emergency Management, that have the need to record content or produce messages to the public related to emergencies such as the COVID-19 Health Pandemic, would be able to use this studio. CONCLUSION Request the County Board consider approving the purchase and installation of a virtual programming studio from Tierney Bros. Inc of St. Paul, MN in the amount of $38,224 FUNDING The purchase qualifies for CARES Act Funding as part of the Local Government Category - Other ANOKA COUNTY BOARD CARES ACT OCTOBER 13, 2020 Audio Visual Projects ACTION REQUESTED Request the County Board consider approving the purchase and ' installation of video conferencing equipment from Tierney Brothers in an amount not to exceed $123,000 BACKGROUND COVID-19 has created an environmentwhich requires virtual conferencing and social distancing if staff need to attend a training or meeting in person. In addition, other events, such as employee interviews, virtual conferences etc necessitate technology for remote interaction. SOLUTIONS Staff have identified the following areas Public Health Video Conferencing (Two Conference Rooms) - $95.000 Virtual conferencing and social distancing for staff do have to attend a training or meeting in person. Corrections Juvenile Courthouse - $21,000. To facilitate WebEx diversion hearings, staff virtual trainings and employee interviews remotely Corrections Rum River Workhouse - $7,000 To facilitate WebEx court hearings, staff virtual trainings and employee interviews remotely, as well as virtual programming for Workhouse inmates CONCLUSION Request the County Board consider approving the purchase and installation of video conferencing equipment From Tierney Brothers in an amount not to exceed $123,000 FUNDING The purchase qualifies for CARES Act Funding as part ofthe Local Government Category - Other ANOKA COUNTY BOARD CARES ACT OCTOBER 13, 2020 .A LICENSE CENTERS PHONE CALL MANAGEMENT SYSTEM ACTION REQUESTED Request the County Board consider approving the purchase of Qlive Call Center Monitoring system from Marco in the amount of $47,967 BACKGROUND The COVID-19 Health Pandemic has created a substantial increase in the call volume growing from an estimated 4,000 calls a month to a high or nearly 70,000 in the first month following our reopen. Since that time the call volume has leveled to approximately 20,000 - 30,000 a month. With no way or monitoring the numbers of staff available to answer calls it is impossible to manage this high of a call volume. We have no system to provide reporting for data driven decisions and subsequently rely on assumptions and anecdotal information. Information such as the times of peak calls, number of calls being handled at any given time, etc would help us to staff appropriately and effectively. SOLUTIONS The Qlive Call Center Monitoring product will allow the License Center to better track calls and make informed decisions on how to adjust.and balance the multiple business junctions. CONCLUSION Request the County Board consider approving the purchase of Qlive Call Center Monitoring system from Marco in the amount of $47,967 FUNDING The purchase qualifies for CARES Act Funding as part of the Local Government Category - Other ANOKA COUNTY BOARD CARES ACT OCTOBER 13, 2020 Audio Visual Projects ACTION REQUESTED ' Request the County Board consider approving the purchase and installation of camera system in an amount not exceed $113,112 with Pro-Tec Design and for additional cabling services needed for an amount not the exceed $21,702 with All State Communications BACKGROUND The current camera system used to monitor the activity in the Government Center 1 st floor, dock, entry points on 2nd and 3rd floor, Property Tax, the fitness center, parts of the Courthouse and other key areas has experienced failures in some areas that was unexpected. Due to the areas being open to the public and/or unsupervised due to the lack of staff in the building, it is essential that we monitor for socaial ' distancing, security around COVID-19 and related PPE, supplies, services, and security related disturbances. SOLUTIONS The camera system replacement will allow the County to continue to provide a safe and secure environment for staff, clients, supplies, and services. CONCLUSION Request the County Board consider approving the purchase and installation of camera system in an amount not exceed $113,112 with Pro-Tec Design and for additional cabling services needed for an amount not the exceed $21,702 with All State Communications FUNDING The purchase qualifies for CARES Act Funding as part of the Local Government Category - Other ANOKA COUNTY BOARD CARES ACT OCTOBER 13, 2020 .A FINANCE Hazard Pay for Public Safety & Public Health ACTION REQUESTED Recommend the County Board consider the approval of Hazard Pay for certain Public Safety and Public Health staff using CARES Act Funding in an amount not to exceed $133,000 and authorizing Employee Relations to develop the distribution to qualified employees in accordance with County policies. BACKGROUND CARES Act funding allows for the ability to provide Hazard Pay For certain groups of Public Health and Public Sajety employees related to their duties around the COVID-19 Public Health Emergency. Public Safety Hazard Pay requested is related to reimbursing exempt employees that spent significant time related to the unrest that occurred at the end of May and first week in June within the Metro area. This affects Sheriff Command Staff, Emergency Management Staff, and certain staff within Emergency Communications. In addition, the Public Health Department began an on-call 24/7 emergency response in March related to the COVID-19 Health Pandemic. There is a desire to provide on-call pay to those Public Health staff that participate and serve in providing the on-call coverage from when it began in March through December 1s'. We also plan to continue paying the on-call rate after December Ist using County Funds, as the requirement for the public health emergency on-call operations is expected to continue. SOLUTIONS The Hazard Pay to the Public Safety group related to the unrest, is planned to be paid with the October 30'h paycheck to qualified staff with the total amount not to exceed $43,000. The Public Health On-call pay will be paid as back-pay to qualified staff on the October 30th paycheck from when it began in March through the current pay-period. Also, those qualified staff will receive on-call pay for each pay period following as worked. The total of the on-call pay to all qualified staff is not to exceed $90,000 during the March to December I s' timeframe. CONCLUSION Recommend the County Board consider the approval or Hazard Pay for certain Public Safety and Public Health staff using CARES Act Funding in an amount not to exceed $133,000 and authorizing Employee Relations to develop the distribution to qualified employees in accordance with County policies. FUNDING The purchase qualifies for CARES Act Funding as part of the Local Government Category ANOKA COUNTY BOARD CARES ACT ACTION ITEM OCTOBER 13,2020 HUMAN SERVICES ACTION REQUESTED Recommend the County Board consider providing $26,538 in relief to non-profits as designated below for service expansion to citizens of the County that have been affected by the COVID-19 Health Pandemic: Non-Profit Amount Service Expansion ACBC Food Shelf $ 19,538 Service and Weather Preparedness Anoka Community $ 7,000 Weekly Emergency Food & Mission Family Supplies Distribution BACKGROUND The County has allocated up to $3 million as a Safety Net to be used towards non-profit programming. This includes funding the expansion of services by non-profits to benefit the community due to impacts from the COVID-19 Health Pandemic. SOLUTIONS Provide funding form the CARES Act to help support the community due to the COVID-19 Health Pandemic. CONCLUSION Consider providing $26,538 in relief to non-profits as designated above for service expansion to citizens of the County that have been affected by the COVID-19 Health Pandemic. FUNDING The qualifies for CARES Act Funding as part of the Safety Net - Non-Profit Programming Category. In the event a discrepancy occurs in the description, catalog, etc of the applications, the information contained on the application is to be considered. LIST OF ABATEMENT APPLICATIONS TO BE PRESENTED October 13, 2020 PIN Number and Commissioner Property Owner Payable Year Property Address District Application For Classification City of Oak Grove Kalbow Family Limited Partnership R36 33 24 13 0001 466 Swan Lake Ln NW Unassigned situs 2020 1st Cedar MN 55011- Oak Grove MN 55011 Look Reason: Ag credit issue. No value or TCAP change. Ag credit went from $67.90 to $0. Everett Kalbow R36 33 24 24 0005 466 Swan lake Ln NW 466 Swan Lake Ln NW 2020 1st Cedar MN 55011- Oak Grove MN 55011 Look Reason: Ag credit issue. No value or TCAP change. Ag credit went from $167.10 to $202.62. Everett Kalbow R36 33 24 24 0006 560 Swan lake Ln NW 560 Swan Lake Ln NW 2020 1st Cedar MN 55011- Oak Grove MN 55011 Look Reason: Ag credit issue. No value or TCAP change. Ag credit went from $0 to $96.60. Anand Pandey R36 33 24 31 0001 466 Swan Lake Ln NW Unassigned situs 2020 1st Cedar MN 55011- Oak Grove MN 55011 Look Reason: Ag credit issue. No value or TCAP change. Ag credit went from $189.60 to $190.78. Anand Pandey R36 33 24 34 0001 466 Swan Lake Ln NW Unassigned situs 2020 1st Cedar MN 55011- Oak Grove MN 55011 Look Reason: Ag credit issue. No value or TCAP change. Ag credit went from $65.40 to $0. Page 1 PIN Number and Commissioner Property Owner Payable Year Property Address District Township of Linwood Charles & Cordia Pearson R02 33 22 43 0001 22205 Sunrise Rd NE Unassigned situs 2020 6th Stacy MN 55079- Linwood MN 55079 Reinert Reason: Ag credit issue. No value or TCAP change. Ag credit went from $384.30 to $378.64. Charles & Cordia Pearson R02 33 22 43 0002 22205 Sunrise Rd NE 22205 Sunrise Rd NE 2020 6th Stacy MN 55079- Linwood MN 55079 Reinert Reason: Ag credit issue. No value or TCAP change. Ag credit went from $15.30 to $20.96. Application For Homestead City of Blaine Gabriel Tandoh M99951 001051 3310 87th Ave NE 3310 87th Ave NE 2020 6th Blaine MN 55449- Blaine MN 55449 Reinert Reason: Homestead application filed. Tax capacity lowered from 392 to 235. No change in value. Total tax reduced from $528.08 to $356.94. Saraorn Phan Swanson R02 31 23 32 0085 3513 128th Ln NE 3513 128th Ln NE 2020 2nd Blaine MN 55449- Blaine MN 55449 Braastad Reason: Homestead appication filed. Tax capacity lowered from 3559 to 3551. No change in value. Total tax reduced from $4,188.36 to $4,168.52. City of Spring Lake Park Sarah & Cody Hazelton M99907 087001 8164 Cleveland St NE 8164 Cleveland St NE 2020 4th Spring Lake Park MN 55432- Spring Lake Park MN 55432 Meisner Reason: Homestead application filed. Tax capacity lowered from 105 to 63. No change in value. Total tax reduced from $145.62 to $93.70. Page 2 PIN Number and Commissioner Property Owner Payable Year Property Address District Application For Value Reduction City of Andover Nexxt Level Homes LLC R04 32 24 32 0008 17551 Round Lake Blvd NW 17551 Round Lake Blvd NW 2020 2nd Andover MN 55304- Andover MN 55304 Braastad Reason: Clerical error, conversion issue. Tax capacity lowered from 2335 to 2263. Value lowered from 231,100 to 226,300. Total tax reduced from $2,431.88 to $2,346.90. Arnold & Jean Rono R06 32 23 43 0005 609 173rd Ave NE 609 173rd Ave NE 2020 2nd Andover MN 55304- Andover MN 55304 Braastad Reason: Clerical error, conversion issue. Tax capacity lowered from 2501 to 2429. Value lowered from 264,200 to 257,000. Total tax reduced from $2,577.32 to $2,523.40. Kevin Pierce R16 32 24 22 0017 16463 Round Lake Blvd NW 16463 Round Lake Blvd NW 2020 2nd Andover MN 55304- Andover MN 55304 Braastad Reason: Clerical error, conversion issue. Tax capacity lowered from 2511 to 2409. Value lowered from 262,000 to 255,200. Total tax reduced from $2,902.90 to $2,775.58. Evangeline Knudson R17 32 24 23 0022 16214 Xenia St NW 16214 Xenia St NW 2020 7th Andover MN 55304- Andover MN 55304 Schulte Reason: Clerical error, conversion issue. Tax capacity lowered from 2581 to 2552. Value lowered from 270,200 to 268,300. Total tax reduced from $2,970.04 to $2,933.54. Jason & Teresa Guiney R19 32 24 44 0001 4179 149th Ave NW 4179 149th Ave NW 2020 7th Andover MN 55304- Andover MN 55304 Schulte Reason: Clerical error, conversion issue. Tax capacity lowered from 3940 to 3907. Value lowered from 394,800 to 392,600. Total tax reduced from $4,474.62 to $4,433.10. K L & Elroy Wicklund R19 32 24 44 0007 4115 149th Ave NW 4115 149th Ave NW 2020 7th Andover MN 55304- Andover MN 55304 Schulte Reason: Clerical error, conversion issue. Tax capacity lowered from 3765 to 3658. Value lowered from 376,900 to 369,800. Total tax reduced from $4,291.64 to $4,158.08. Page 3 PIN Number and Commissioner Property Owner Payable Year Property Address District Paul Koenen R32 32 24 24 0027 13857 Underclift St NW 13857 Underclift St NW 2020 7th Andover MN 55304- Andover MN 55304 Schulte Reason: Clerical error, conversion issue. Tax capacity lowered from 3090 to 2994. Value lowered from 315,200 to 308,800. Total tax reduced from $3,542.82 to $3,422.88. City of Anoka Stanley & Janice Lauseng R08 33 24 31 0001 21520 Tulip St NW 21520 Tulip St NW 2020 1st Anoka MN 55303- Anoka MN 55303 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 3237 to 3161. Value lowered from 326,600 to 324,200. Total tax reduced from $2,908.30 to $2,891.66. Gerald & Mellisa Koehler R29 33 25 11 0003 19508 Nowthen Blvd NW 19508 Nowthen Blvd NW 2020 1st Anoka MN 55303- Anoka MN 55303 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 1168 to 1093. Value lowered from 139,100 to 134,100. Total tax reduced from $1,541.38 to $1,437.88. City of Bethel Matthew Ciaciura R25 34 24 42 0024 291 St Francis Ave NW 291 St Francis Ave NW 2020 2nd Bethel MN 55005- Bethel MN 55005 Braastad Reason: Clerical error, conversion issue. Tax capacity lowered from 3046 to 3000. Value lowered from 299,000 to 294,400. Total tax reduced from $3,537.26 to $3,484.48. City of Columbus Gerald & Melba Schmieg R24 32 22 44 0001 31365 Holly St NW 14925 Hornsby St NE 2020 6th Cambridge MN 55008- Columbus MN 55025 Reinert Reason: Clerical error, conversion issue. Tax capacity lowered from 452 to 402. Value lowered from 45,200 to 40,200. Total tax reduced from $509.59 to $453.22. City of East Bethel Nicholas & Sarah Hansen R24 33 23 22 0009 4325 Wild Rice Dr 4325 Wild Rice Dr 2020 2nd East Bethel MN 55092- East Bethel MN 55092 Braastad Reason: Clerical error, conversion issue. Tax capacity lowered from 2366 to 2282. Value lowered from 249,100 to 243,500. Total tax reduced from $2,928.18 to $2,819.56. Page 4 PIN Number and Commissioner Property Owner Payable Year Property Address District City of Ham Lake Bonnie Nason R03 32 23 43 0016 17309 Interlachen Dr 17309 Interlachen Dr 2020 2nd Ham Lake MN 55304- Ham Lake MN 55304 Braastad Reason: Clerical error, conversion issue. Tax capacity lowered from 3957 to 3910. Value lowered from 423,200 to 418,500. Total tax reduced from $4,027.26 to $3,992.06. City of Lino Lakes Garrett & Anna Gilbertson R04 31 22 24 0005 8202 Lake Dr 8202 Lake Dr 2020 6th Lino Lakes MN 55014- Lino Lakes MN 55014 Reinert Reason: Clerical error, conversion issue. Tax capacity lowered from 3657 to 3597. Value lowered from 368,200 to 364,200. Total tax reduced from $4,441.86 to $4,363.94. David & Kristi Cooper R09 31 22 42 0001 1050 Oak Ln 1050 Oak Ln 2020 6th Lino Lakes MN 55014- Lino Lakes MN 55014 Reinert Reason: Clerical error, conversion issue. Tax capacity lowered from 2773 to 2684. Value lowered from 286,300 to 280,400. Total tax reduced from $3,392.78 to $3,277.36. Nor Yang R11 31 22 11 0003 7905 20th Ave 7917 20th Ave 2020 6th Lino Lakes MN 55038- Lino Lakes MN 55038 Reinert Reason: Clerical error, conversion issue. Tax capacity lowered from 2176 to 2134. Value lowered from 217,600 to 213,400. Total tax reduced from $2,092.98 to $2,052.62. Paul & Judith Montain R26 31 22 31 0002 PO Box 472 6510 Centerville Rd 2020 6th Hugo MN 55038- Lino Lakes MN 55038 Reinert Reason: Clerical error, conversion issue. Tax capacity lowered from 5583 to 5565. Value lowered from 547,000 to 545,200. Total tax reduced from $7,101.26 to $7,082.02. James Keefe R36 31 22 12 0003 6300 Rolling Hills Dr 6300 Rolling Hills Dr 2020 6th White Bear Lake MN 55110- Lino Lakes MN 55110 Reinert Reason: Clerical error, conversion issue. Tax capacity lowered from 4774 to 4764. Value lowered from 477,400 to 476,400. Total tax reduced from $6,099.56 to $6,088.82. Page 5 PIN Number and Commissioner Property Owner Payable Year Property Address District City of Nowthen Vicki & Dennis Morphew R19 33 25 41 0009 20050 Tiger St NW 20050 Tiger St NW 2020 1st Nowthen MN 55330- Nowthen MN 55330 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 3069 to 2976. Value lowered from 313,400 to 307,200. Total tax reduced from $3,899.14 to $3,775.94. Shirley Cornelius R30 33 25 21 0003 9304 Viking Blvd NW 9304 Viking Blvd NW 2020 1st Elk River MN 55330- Nowthen MN 55330 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 2696 to 2664. Value lowered from 280,700 to 278,600. Total tax reduced from $3,420.92 to $3,403.74. Amber & Justin Logeais R35 33 25 31 0002 18312 Potassium St NW 18312 Potassium St NW 2020 1st Nowthen MN 55303- Nowthen MN 55303 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 4776 to 4718. Value lowered from 477,600 to 471,800. Total tax reduced from $4,883.58 to $4,839.82. City of Oak Grove William Daugherty R25 33 24 21 0010 565 195th Ln NW 565 195th Ln NW 2020 1st Oak Grove MN 55011- Oak Grove MN 55011 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 2042 to 1991. Value lowered from 220,200 to 216,800. Total tax reduced from $1,871.26 to $1,815.62. City of Ramsey Jerome Bouta R11 32 25 24 0008 16918 Sodium St NW 16918 Sodium St NW 2020 1st Ramsey MN 55303- Ramsey MN 55303 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 3082 to 2987. Value lowered from 314,500 to 308,200. Total tax reduced from $3,715.74 to $3,593.86. Nicholas Mastracchio R28 32 25 11 0008 7346 149th Ave NW 7346 149th Ave NW 2020 1st Ramsey MN 55303- Ramsey MN 55303 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 4622 to 4581. Value lowered from 460,800 to 458,100. Total tax reduced from $5,665.00 to $5,612.44. Page 6 PIN Number and Commissioner Property Owner Payable Year Property Address District City of St. Francis Suzanne Hanson R28 34 24 23 0005 3117 241st Ave NW 3117 241st Ave NW 2020 1st St. Francis MN 55070- St. Francis MN 55070 Look Reason: Clerical error, conversion issue. Tax capacity lowered from 3940 to 3854. Value lowered from 393,400 to 387,700. Total tax reduced from $4,692.78 to $4,582.70. Township of Linwood Stephen Gross R10 33 22 41 0005 11632 Lone Lake Rdg 7955 217th Ave NE 2020 6th Minnetonka MN 55343- Linwood MN 55079 Reinert Reason: Clerical error, conversion issue. Tax capacity lowered from 2876 to 2814. Value lowered from 287,600 to 281,400. Total tax reduced from $3,025.66 to $2,975.64. Nicole Lang R30 34 22 23 0006 5189 Fawn Lake Dr NE 5189 Fawn Lake Dr NE 2020 6th Stacy MN 55079- Linwood MN 55079 Reinert Reason: Clerical error, conversion issue. Tax capacity lowered from 2175 to 2104. Value lowered from 234,300 to 227,200. Total tax reduced from $2,317.34 to $2,260.04. Page 7 The Anoka County Board of Commissioners held a regularly scheduled board meeting in Room #705 of the Anoka County Government Center. All members of the board were present. However, due to the applicable Governor’s Emergency Executive Orders, and a determination by the board chair that public attendance was not feasible due to the health pandemic, there were no members of the public in the board room where this meeting was held. Notice of this meeting included that monitoring of this meeting by the public could be done through audio streaming over the internet or by telephone. Public monitoring in this manner was done pursuant to Minn. Stat. § 13D.021. ANOKA COUNTY BOARD MEETING MINUTES Government Center Anoka, Minnesota September 22, 2020 Chair Schulte called the meeting to order at 9:30 a.m. and called for participation in reciting the Pledge of Allegiance. Present: District #1 Matt Look District #2 Julie Braastad District #3 Robyn West District #4 Mandy Meisner District #5 Mike Gamache District #6 Jeff Reinert District #7 Scott Schulte Others Present: Rhonda Sivarajah, County Administrator; Tony Palumbo, County Attorney; and staff * * * * * * * * * * Commissioner Braastad made motion accepting the regular claims paid over $500 for the period ending September 11, 2020, and purchase-card claims paid for the period ending September 11, 2020. (Claims are on file in the County Administration Office.) Commissioner West seconded the motion. Upon roll call vote, motion carried unanimously. * * * * * * * * * * Commissioner Meisner made motion approving the minutes from the September 8, 2020, Anoka County board meeting. Commissioner Look seconded the motion. Motion carried unanimously. * * * * * * * * * * The Job Training Center staff were recognized for receiving a Promising Practices Award from the Minnesota Association of Workforce Boards for its Cohort Model for Incumbent Worker Program. Job Training Center Director Nicole Swanson, Senior Vocational Counselor Troy Scheffel, and Employment Services Manager Bridgett Backman presented information regarding the program. * * Nicole also presented information on the Job Training Center’s COVID Transportation Solutions Program; virtual platform; and Coursera, a new resource available to career-seekers. * * * * * * * * * * Commissioner and Human Services Committee Chair Braastad presented information relating to domestic violence and services provided by Alexandra House and the Dwelling Place. Human Services Health Program Planner and Policy Analyst Justin Navratil and Human Services Prevention Outreach Coordinator Katherine Podvin presented information regarding a roundtable group planning activities to help raise awareness of domestic violence and encourage community feedback through an online survey being developed. * * Anoka County Board Minutes From the Meeting of September 22, 2020 Page 143 Commissioners Schulte, Meisner, Gamache, Reinert, Look, Braastad, and West offered the following resolution and moved its adoption: RESOLUTION #2020-107 RESOLUTION PROCLAIMING OCTOBER 2020 AS DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and, WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and, WHEREAS, thousands of women, men, and children have and will continue to access assistance from Alexandra House, Inc., and The Dwelling Place, domestic violence service providers; and, WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time affecting social and legal change; and, WHEREAS, October is National Domestic Violence Awareness Month; and, WHEREAS, during National Domestic Violence Awareness Month, Anoka County organizations will inform area residents about domestic violence, its prevalence, consequences, and what we, as a concerned community, can do to eliminate its existence: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, proclaims October 2020 to be Domestic Violence Awareness Month in Anoka County. Motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Chair Schulte presented information on Family Promise and recognized their essential work done to combat homelessness. * * Commissioners Schulte, Meisner, Gamache, Reinert, Look, Braastad, and West offered the following resolution and moved its adoption: RESOLUTION #2020-108 RESOLUTION PROCLAIMING OCTOBER 8, 2020, FAMILY PROMISE DAY IN ANOKA COUNTY WHEREAS, in 2010 Family Promise in Anoka County began operations as the only program in Anoka County dedicated to helping families experiencing homelessness; and, WHEREAS, Family Promise is supported by numerous congregations in our community, that provide the facilities to shelter guest families and food to feed these families and volunteers, thereby making a real difference in the lives of our neighbors in need; and, WHEREAS, Family Promise provides resources and case management to families who are disproportionately affected by homelessness and the lack of affordable housing; and, WHEREAS, each year, Family Promise in Anoka County helps numerous families experiencing homelessness in our county find sustainable housing and achieve housing independence: NOW, THEREFORE, Anoka County, by and through its Board of Commissioners, does hereby proclaim October 8, 2020, as Family Promise Day in Anoka County, and in so doing, urge all citizens to recognize and raise awareness of the issue of family homelessness in our community as Family Promise celebrates 10 years of serving families. Motion carried unanimously. Resolution declared adopted. Anoka County Board Minutes From the Meeting of September 22, 2020 Page 144 * * * * * * * * * * Commissioner West presented the Management Committee report from the meeting of September 8, 2020. 1. Commissioner Gamache made motion approving the following personnel transaction: A. Restructure/Fill - Administration/Parks - effective September 22, 2020 - vacancy due to a retirement effective August 4, 2020. PC#1992001344 FROM: 1.0 FTE Custodian - Grade A005, range $13.39 to $20.78 per hour TO: 1.0 FTE Parkkeeper - Grade B010, range $19.10 to $28.93 per hour Commissioner Reinert seconded the motion. Upon roll call vote, motion carried unanimously. * * * * * * * * * * Commissioner Schulte presented the Transportation Committee report from the meeting of September 14, 2020. Highway 1. Commissioner Reinert offered the following resolution and moved its adoption: RESOLUTION #2020-109 REVISING REGULATED PARKING ALONG THE NORTH SIDE OF CSAH 17 (LEXINGTON AVENUE NE / 193RD AVENUE NE) FROM 500 FEET SOUTHWEST OF THE ACCESS TO COON LAKE COUNTY PARK TO 500 FEET EAST OF THE ACCESS TO COON LAKE COUNTY PARK WHEREAS, the Anoka County Board of Commissioners is responsible for the planning, construction and maintenance of the county highway system; and, WHEREAS, the recognition of the need to regulate parking on segments of the county highway system, in response to changes in traffic patterns, adjoining development and reconstruction of highways, is a responsibility of the Anoka County Board of Commissioners; and, WHEREAS, road users, residents in the area, and the City of Columbus have requested that the regulated parking on CSAH 17 (Lexington Avenue NE/193rd Avenue NE) be restricted to ensure public safety: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby prohibit parking along the north side of CSAH 17 (Lexington Avenue NE/193rd Avenue NE) as follows: From 500 feet southwest of the access to Coon Lake County Park to 500 feet east of the access to Coon Lake County Park. BE IT FINALLY RESOLVED that the county engineer be authorized to install signs as deemed necessary for the proper enforcement, and that a certified copy of this resolution be forwarded to the City of Columbus. Motion carried unanimously. Resolution declared adopted. 2. Commissioner Braastad offered the following resolution and moved its adoption: RESOLUTION #2020-110 REVISING REGULATED PARKING ON CSAH 22 (VIKING BOULEVARD NE) FROM 500 FEET EAST OF THIELEN BOULEVARD NE TO 750 FEET WEST OF ISETTA STREET NE WHEREAS, the Anoka County Board of Commissioners is responsible for the planning, construction and maintenance of the county highway system; and, Anoka County Board Minutes From the Meeting of September 22, 2020 Page 145 WHEREAS, the recognition of the need to regulate parking on segments of the county highway system, in response to changes in traffic patterns, adjoining development and reconstruction of highways, is a responsibility of the county board of commissioners; and, WHEREAS, the City of East Bethel and residents in the area have requested that the regulated parking on CSAH 22 (Viking Boulevard NE) be restricted to ensure public safety; and, WHEREAS, the Anoka County Board of Commissioners prohibited parking along both sides of CSAH 22 from 500 feet west of Thielen Boulevard NE to 500 feet east of Thielen Boulevard NE via Resolution #98-61: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby prohibit parking along the north side of CSAH 22 (Viking Boulevard NE) from 500 feet east of Thielen Boulevard NE to 750 feet west of Isetta Street NE. BE IT FINALLY RESOLVED that the county engineer be authorized to install signs as deemed necessary for the proper enforcement, and that a certified copy of this resolution be forwarded to the City of East Bethel. Motion carried unanimously. Resolution declared adopted. 3. Commissioner Look offered the following resolution and moved its adoption: RESOLUTION #2020-111 AUTHORIZING SUBMITTAL OF A FUNDING APPLICATION FOR THE U.S. HIGHWAY 10 AND CSAH 56 (RAMSEY BOULEVARD NW) INTERCHANGE IMPROVEMENT PROJECT WHEREAS, the existing at-grade intersections of U.S. Highway 10/169 (a Principal Arterial route) and CSAH 56 and CSAH 57 (both "A" Minor Arterial Expander routes) and the at-grade railroad crossings of the BNSF railway are unsafe and lead to traffic congestion and mobility issues; and, WHEREAS, Anoka County and the City of Ramsey propose to grade-separate U.S. Highway 10/169 at CSAH 56 and CSAH 57, and the adjacent at-grade BNSF railway crossings; and, WHEREAS, this improvement project is consistent with the goals and objectives of the Highway 10 Access Planning Study completed in 2014 in partnership between the Minnesota Department of Transportation (MnDOT), Anoka County Highway Department, City of Anoka, City of Ramsey, and Metropolitan Council; and, WHEREAS, the Anoka County Highway Department is proposing to submit an application to the Minnesota Department of Transportation through the Minnesota Highway Freight Program, to receive federal transportation funds to construct the Ramsey Gateway (U.S. Highway 10/169) Project in the city of Ramsey; and, WHEREAS, Anoka County has the necessary capabilities to adequately fund its local cost share for this public improvement project: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby authorize the Anoka County Highway Department to submit an application to the Minnesota Department of Transportation through the Minnesota Highway Freight Program, to receive federal transportation funds to construct two interchanges and associated improvements at U.S. Highway 10/169 and CSAH 56 and U.S. Highway 10/169 and CSAH 57, in the City of Ramsey. Motion carried unanimously. Resolution declared adopted. 4. Commissioner Look offered the following resolution and moved its adoption: RESOLUTION #2020-112 APPROVING GRANT AGREEMENT RELATING TO STATE TRANSPORTATION FUND (LOCAL ROAD IMPROVEMENT PROGRAM BONDS) SAP 002-656-001 (Contract #C0008131) Anoka County Board Minutes From the Meeting of September 22, 2020 Page 146 WHEREAS, Anoka County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for improvements on U.S. Highway 10/169 at CSAH 56 (Ramsey Boulevard) and associated corridor improvements to include frontage road and backage road improvements and a grade-separated BNSF rail crossing on CSAH 56 in the city of Ramsey; and, WHEREAS, the Commissioner of Transportation has given notice that the funding for this Project is available; and, WHEREAS, per 2018 session law, Chapter 214, Article 3, Section 8, $2,000,000.00 was appropriated for grants to Anoka County for environmental documentation, preliminary engineering, land acquisition, and final design engineering for the local cost shares of the interchanges and overpass on U.S. Highway 10 at CSAH 56 and the associated frontage and backage road improvements and grade-separated BNSF rail crossing on CSAH 56 connecting local streets to support the U.S. Highway 10 improvements in the City of Ramsey; and, WHEREAS, the amount of this grant has been determined to be $1,788,712.00 for design and professional services for the project: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby agree to the terms and conditions of the grant consistent with Minnesota Statute Section 174.52 and will pay any additional amount by which the costs exceed the estimate, and will return any amount appropriated for the project but not required to the Minnesota State Transportation Fund. The proper county officers are authorized to execute a grant agreement, and any amendments thereto, with the Commissioner of Transportation concerning the above-reference grant. (Contract is on file in the Transportation Department.) Upon roll call vote, motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Commissioner Look presented the Finance and Capital Improvements Committee report from the meeting of September 14, 2020. 1. Commissioner West made motion approving master Contract #C0008106, with Guardian Pest Solutions, 3131 Halvor Lane, Superior, WI 54488, for countywide pest control services, subject to review by the county attorney as to form and legality. (Contract is on file in the Finance Department.) Commissioner Gamache seconded the motion. Upon roll call vote, motion carried unanimously. * * * * * * * * * * Commissioner Braastad presented the Human Services Committee report from the meeting of September 15, 2020, which also acts as the Local Social Services Agency and Health Board. CONSENT Economic Assistance 1. Commissioner Braastad made motion approving the following, subject to review by the county attorney as to form and legality: A. Economic Assistance (1) Entering into Contract #C0008130 (renewal), Metropolitan County Consortium (MCC) Cooperative Agreement for Administrative Services for Non-Emergency Medical Transportation, effective January 1, 2021, through December 31, 2024. B. Social Services (1) Issuing a Request for Proposals for the State Fiscal Year 2022 – 2023 Family Homeless Prevention and Assistance Program (FHPAP) and respond to Minnesota Housing’s Family Homeless Prevention and Assistance Program’s RFP. (Contracts are on file in Human Services.) Commissioner Meisner seconded the motion. Upon roll call vote, motion carried unanimously. * * * Anoka County Board Minutes From the Meeting of September 22, 2020 Page 147 2. Commissioner Braastad offered the following resolution and moved its adoption: RESOLUTION #2020-113 APPROVING ECONOMIC ASSISTANCE ACTIONS AND PAYMENTS BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby approve and ratify the following client actions of the Anoka County Economic Assistance Department for August 2020: Medical Assistance and General Assistance medical payments in the amount of $273,042.46 set forth in the Monthly Economic Assistance Actions and Payments Authorization document on file in Human Services Administration. Upon roll call vote, motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Commissioner Meisner presented the Property Records and Taxation Committee Chair report from the meeting of September 14, 2020. 1. Commissioner Meisner offered the following resolution and moved its adoption: RESOLUTION #2020-114 AUTHORIZING THE PURCHASE OF ASSISTIVE VOTING DEVICES WHEREAS, Minnesota Statutes 204B.18 Subdivision 1 (b) requires that each polling place must have at least one voting system that conforms to section 301(a)(3)(B) of the Help America Vote Act, Public Law 107-252; and, WHEREAS, Anoka County’s current assistive voting technology has reached its end of life; and, WHEREAS, the OmniBallot Tablet has been certified for use by the Office of the Minnesota Secretary of State and is a suitable replacement option; and, WHEREAS, Anoka County received a voting equipment grant award of $187,161.78 from the State of Minnesota to be used towards the purchase of new assistive voting devices; and, WHEREAS, municipalities and school districts in Anoka County have consented to the purchase of OmniBallot Tablets and will contribute to the costs of the devices under the terms of the Joint Powers Agreement between Anoka County and the Municipalities, Townships, and School Districts in Anoka County to Allocate Costs for Election Expenses: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby authorize the purchase of OmniBallot Tablets from the Minnesota Counties Computer Cooperative Agreement. Upon roll call vote, motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Commissioner Braastad presented the Public Safety Committee report from the meeting of September 15, 2020. Sheriff 1. Commissioner Braastad offered the following resolution and moved its adoption: RESOLUTION #2020-115 ACCEPTING DEDICATED DONATION FROM TOP WASH, ANOKA, MN WHEREAS, the Anoka County Sheriff’s Office received a donation from Top Wash, 3201 Round Lake Boulevard, Anoka, MN; and, Anoka County Board Minutes From the Meeting of September 22, 2020 Page 148 WHEREAS, Top Wash, donated 65 car wash cards with 10 washes per card as appreciation to law enforcement to be used to maintain our Sheriff’s Office vehicles. The total value of the donation is $5,200; and, WHEREAS, Minnesota Statute § 465.03 requires a county to accept the gift by resolution expressed in terms prescribed by the donor in full; and, WHEREAS, acceptance of the gift in accordance with the donor’s terms is in the best interest of the County of Anoka: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby accept the above-described gift from Top Wash, Anoka, and extends its grateful appreciation. Upon roll call vote, motion carried unanimously. Resolution declared adopted. 2. Commissioner Braastad made motion approving and executing the following 2021 Law Enforcement Contracts, for a term of January 1, 2021, through December 31, 2021, subject to review by the county attorney as to form and legality: A. Contract #C0008008 with the City of Andover in the amount of $3,287,046; and B. Contract #C0008043 with the City of East Bethel in the amount of $1,204,480; and C. Contract #C0008044 with the Township of Linwood in the amount of $259,889. (Contracts are on file in the Sheriff’s Office.) Commissioner West seconded the motion. Upon roll call vote, Commissioners West, Schulte, Meisner, Gamache, Reinert, and Braastad voted “yes.” Commissioner Look voted “no.” Motion carried. * * * * * * * * * * Commissioner West offered the following resolution and moved its adoption: RESOLUTION #2020-116 RELATING TO THE REAPPOINTMENT OF ALEX GUGGENBERGER AS ANOKA COUNTY ASSESSOR WHEREAS on December 2, 2016, the Anoka County Board of Commissioners (“County Board”) reappointed Alex Guggenberger as Anoka County Assessor for the term January 1, 2017, through December 31, 2020, (Resolution #2016-140); and, WHEREAS Minn. Stat. § 273.061, subd. 1 grants county boards the authority to appoint county assessors for four-year terms; and, WHEREAS Alex Guggenberger has served well as the Anoka County Assessor since July 1, 2016, and has demonstrated that he has the necessary knowledge, training, and expertise in the field of property taxation to perform the duties of County Assessor; and, WHEREAS the County Board desires to reappoint Alex Guggenberger as County Assessor: NOW THEREFORE BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby appoint Alex Guggenberger to serve as the Anoka County Assessor for another four-year term commencing January 1, 2021, and ending December 31, 2024. BE IT FURTHER RESOLVED that Alex Guggenberger shall serve as the Anoka County Assessor subject to the terms of the employment agreement that is on file with the Employee Relations Department. Motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Anoka County Board Minutes From the Meeting of September 22, 2020 Page 149 Commissioner Meisner offered the following resolution and moved its adoption: RESOLUTION #2020-117 RELATING TO THE APPOINTMENT OF JODIE L. RAYMOND AS TAXATION AND TECHNICAL DIRECTOR, DIVISION OF PROPERTY RECORDS AND TAXATION WHEREAS, the Anoka County Board of Commissioners (the “County Board”) has the authority to organize various departments and divisions to promote efficiency in operations and to enhance service to the public pursuant to laws of Minnesota; and, WHEREAS, the County Board believes that appointment of the Taxation and Technical Director, Division of Property Records and Taxation, will continue the efficiency of county government and the delivery of services to the public: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby appoint Jodie L. Raymond to serve as the Taxation and Technical Director, Division of Property Records and Taxation, effective September 22, 2020. BE IT FURTHER RESOLVED that the appointee shall serve in accordance with the terms of an employment agreement that is on file in the Employee Relations Department. BE IT FURTHER RESOLVED that the duties of Taxation and Technical Director, Division of Property Records and Taxation, may be amended at any time in accordance with Paragraph V(A) of the employment agreement without affecting the validity of this resolution. Motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Commissioner Meisner made motion approving Contract #C0008200, Employment Agreement Between Jodie L. Raymond And the County of Anoka For Services as Taxation and Technical Director, Division of Property Records and Taxation, subject to review by the county attorney as to form and legality. (Contract is on file in the Employee Relations Department.) Commissioner Gamache seconded the motion. Upon roll call vote, motion carried unanimously. * * * * * * * * * * Commissioner Braastad offered the following resolution and moved its adoption: RESOLUTION #2020-118 RELATING TO THE APPOINTMENT OF KRISTIE L. OLSON AS ADMINISTRATIVE SERVICES DIRECTOR, DIVISION OF PROPERTY RECORDS AND TAXATION, AND LAND COMMISSIONER WHEREAS, the Anoka County Board of Commissioners (“County Board”) has the authority to organize various departments and divisions to promote efficiency in operations and to enhance service to the public pursuant to laws of Minnesota; and, WHEREAS, the County Board believes that appointment of the Administrative Services Director, Division of Property Records and Taxation, will continue the efficiency of county government and the delivery of services to the public: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, hereby appoints Kristie L. Olson to serve as the Administrative Services Director, Division of Property Records and Taxation, effective September 22, 2020. BE IT FURTHER RESOLVED that pursuant to Minn. Stat. § 282.13, the County Board assigns the statutory duties, powers, and responsibilities of the land commissioner to the Administrative Services Director, Division of Property Records and Taxation. In addition to land commissioner, the other duties of this position are contained in the employment agreement. Anoka County Board Minutes From the Meeting of September 22, 2020 Page 150 BE IT FURTHER RESOLVED that the appointee shall serve in accordance with the terms of an employment agreement that is on file in the Employee Relations Department. BE IT FURTHER RESOLVED that the duties of Administrative Services Director, Division of Property Records and Taxation, may be amended at any time in accordance with Paragraph V(A) of the employment agreement without affecting the validity of this resolution. Upon roll call vote, motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Commissioner West made motion approving Contract #C0008199, Employment Agreement Between Kristie L. Olson And the County of Anoka For Services as Administrative Services Director, Division of Property Records and Taxation and Land Commissioner, subject to review by the county attorney as to form and legality. (Contract is on file in the Employee Relations Department.) Commissioner Meisner seconded the motion. Upon roll call vote, motion carried unanimously. * * * * * * * * * * Commissioner Braastad made motion approving Contract #C0008079 with Blue Cross Blue Shield for the Retiree Medicare Supplemental Insurance renewal package, Plan N, with no coverage changes beginning January 1, 2021, with rates as outlined in the Anoka County Personnel Rules and Regulations, as recommended by the responsible Commissioner for Insurance, subject to review by the county attorney as to form and legality. (Contract is on file in the Finance Department.) Commissioner Reinert seconded the motion. Upon roll call vote, motion carried unanimously. * * * * * * * * * * Commissioner Look offered the following resolution and moved its adoption: RESOLUTION #2020-119 RESOLUTION ADOPTING A PROPOSED PROPERTY TAX LEVY FOR PROGRAM YEAR 2021 WHEREAS, the county board has received numerous budget requests from the various county departments and has, over the course of the past six months, reviewed these requests to meet its responsibilities prescribed under Minnesota statutes for the program year 2021; and, WHEREAS, County Administration and the Finance & Central Services Division have recommended a tax levy to the county board as follows; and, WHEREAS, these recommendations have been duly considered by the Anoka County Board of Commissioners in establishing a proposed tax levy for program year 2021 to be certified to the Anoka County Division Manager of Property Records and Taxation on or before September 30, 2020: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby establish a proposed certified property tax levy for program year 2021 in the amount of $141,927,676. BE IT FURTHER RESOLVED by the Anoka County Board of Commissioners that the budget; as prepared by the respective departments and reviewed by County Administration, the Finance & Central Services Division, and the county board of commissioners represent the basis for this proposed levy. Final department budgets are subject to approval by the county board and shall be authorized by separate action prior to December 30, 2020, following a public meeting on the proposed budget and levy. BE IT FINALLY RESOLVED that a certified copy of this resolution is forwarded to the Anoka County Division Manager of Property Records and Taxation on or before September 30, 2020. Upon roll call vote, motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Anoka County Board Minutes From the Meeting of September 22, 2020 Page 151 Commissioner Braastad offered the following resolution and moved its adoption: RESOLUTION #2020-120 RESOLUTION ADOPTING A PROPOSED PUBLIC SAFETY TAX LEVY FOR PROGRAM YEAR 2021 WHEREAS, the Anoka County Board has authority under, Minnesota Statute 383E.21, subdivision 1, to levy property taxes for public safety improvements and equipment, to finance the cost of designing, constructing and acquiring countywide projects, benefitting both Anoka County and the municipalities located within Anoka County; and, WHEREAS, County Administration and the Finance & Central Services Division have recommended a tax levy to the county board as follows; and, WHEREAS, these recommendations have been duly considered by the Anoka County Board of Commissioners in establishing a proposed tax levy for program year 2021 to be certified to the Anoka County Division Manager of Property Records and Taxation on or before September 30, 2020: NOW, THEREFORE, BE IT RESOLVED that Anoka County, by and through its Board of Commissioners, does hereby establish a proposed Public Safety property tax levy for program year 2021 in the amount of $1,750,000. BE IT FURTHER RESOLVED by the Anoka County Board of Commissioners that the proposed levy has been reviewed by County Administration, the Finance & Central Services Division, and the county board of commissioners. This levy is subject to final approval by the county board and shall be authorized by separate action prior to December 30, 2020, following a public meeting on the proposed budget and levy. BE IT FINALLY RESOLVED that a certified copy of this resolution is forwarded to the Anoka County Division Manager of Property Records and Taxation on or before September 30, 2020. Upon roll call vote, motion carried unanimously. Resolution declared adopted. * * * * * * * * * * Chair Schulte stated that the Anoka County Board of Commissioners will hold a public meeting on December 3, 2020, at 6:00 p.m. at which the budget and levy for 2021 will be considered, and at which the public will have the opportunity to speak on the 2021 proposed budget. * * * * * * * * * * Committee appointments: 1. Commissioner Braastad made motion reappointing Coon Rapids Battalion Chief Tim Gilsrud, representing Fire Service, and Joseph Thomas, representing Citizens, to the Emergency Medical Services Council for terms ending December 31, 2023. Commissioner West seconded the motion. Motion carried unanimously. * * * * * * * * * * Coronavirus Aid, Relief and Economic Security Act (CARES) Items: Local Government Category: 1. Commissioner Gamache made motion approving the following to allow more options to deliver county services safely: • Purchasing of a Digital Engagement Platform, which includes the purchase and installation of technology, including associated maintenance agreements, with Tierney Brothers Inc. of St. Paul, MN in association with Mod Creative, Inc. of Blaine, MN in an amount not to exceed $1,200,594 • Purchasing virtual servers in an amount not to exceed $19,400 • Purchasing translation services in an amount not to exceed $3,000 Commissioner Meisner seconded the motion. Upon roll call vote, motion carried unanimously. Anoka County Board Minutes From the Meeting of September 22, 2020 Page 152 2. Commissioner Braastad made motion approving purchasing and installing audio and visual equipment (including maintenance) to allow social distancing for eleven courtrooms from Tierney Brothers, Inc., of St. Paul, MN, in the amount of $369,428, contingent on MN Courts acceptance of a Memorandum of Understanding with the County (MOU) that the MN Courts will take responsibility of all future video maintenance, repair, and replacement. Commissioner Gamache seconded the motion. Upon roll call vote, motion carried unanimously. 3. Commissioner West made motion approving purchasing monitors and installing Audio/Visual Room Kits for various rooms within multiple county buildings in an amount not to exceed $400,000 from Tierney Brothers, Inc., of St. Paul, MN, allowing video conferencing and online meetings. Commissioner Meisner seconded the motion. Upon roll call vote, motion carried unanimously. 4. Commissioner Braastad made motion approving purchasing two laptop radio console positions ($70,000 total) and 1/5th share in the cost of link operator servers ($12,666) from Motorola for a total of $82,666 to add mobile deployment dispatching positions to allow dispatchers to relocate off-site and allow social distancing. Commissioner Gamache seconded the motion. Upon roll call vote, motion carried unanimously. 5. Commissioner West made motion approving the following for improvements to Building E, located at the Anoka County Fair Grounds, providing critical climate control, backup power, and security for maintaining food, medical supplies, equipment, and personnel related to the current emergency: • HVAC upgrade (heating and air) in an amount not to exceed $91,380 from Pierce Refrigeration (Base plus Alternate 1). • Back Power - 48KW generator (natural gas) in an amount not to exceed $28,588 from Midwest Electric & Generator, Inc., (Base plus Alternates 1 and 2). • Window replacement in an amount not to exceed $19,385 from TAMA Glass (Base plus alternates 1 and 2). • Automation improvement for Facilities Management and Construction monitoring not to exceed $7,500. Commissioner Reinert seconded the motion. Upon roll call vote, motion carried unanimously. 6. Commissioner Gamache made motion approving purchasing additional hardware, modules and related professional services from OpenText in the amount of $25,162.80 to extend faxing capabilities to additional remote users. Commissioner Meisner seconded the motion. Upon roll call vote, motion carried unanimously. Safety Net Category: 7. Commissioner West made motion approving providing $224,966 in relief to non-profits as designated below for service expansion to citizens of the county that have been affected by the COVID-19 Health Pandemic: Non-Profit Amount Service Expansion Dwelling Place $ 2,000 School Support / Tutoring Judicare $ 4,989 Legal Assistance Mediation & Restorative Services $ 10,000 Legal Assistance Hope 4 Youth $ 22,355 Youth Support North Anoka County Emergency $ 15,000 Food Support for Children (NACE) Food Shelf Southern Anoka Community $ 8,622 Food Support / Delivery Assistance (SACA) Food Shelf Salvation Army $ 22,000 Basic Needs for Families Manna Market $ 140,000 Food Support Commissioner Look seconded the motion. Upon roll call vote, motion carried unanimously. * * * * * * * * * * Anoka County Board Minutes From the Meeting of September 22, 2020 Page 153 The following item came forward on an additional agenda: Commissioner Braastad made motion authorizing Risk Management to settle Workers’ Compensation Claim #07-187 in the amount as discussed with Risk Management. Commissioner West seconded the motion. Upon roll call vote, motion carried unanimously. * * * * * * * * * * Chair Schulte recognized Commissioner Mike Gamache for 5 years of service to Anoka County and County Administrator Rhonda Sivarajah for 30 years of service to Anoka County. * * * * * * * * * * Commissioner Meisner recognized the achievements of U.S. Supreme Court Justice Ruth Bader Ginsburg, who recently died. * * * * * * * * * * The county board meeting was adjourned at 11:05 a.m. COUNTY BOARD OF COMMISSIONERS ATTEST: ANOKA COUNTY, MINNESOTA By: ______By: ______Rhonda Sivarajah Scott Schulte, its Chair County Administrator Motion carried means all commissioners in attendance voted affirmatively unless otherwise noted.