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Suzuki IMDS Operation Manual

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Suzuki IMDS Operation Manual Version 5.0 IMDS Operation Manual March, 2021 For Suppliers IMDS Operation Manual Version 5.0 March, 2021 Suzuki Motor Corporation 1 Version 5.0 IMDS Operation Manual March, 2021 Table of Contents 1. Request of IMDS data submission ........................................................................................ 3 1.1 Target of IMDS data request .............................................................................................. 3 1.2 Schedule of IMDS data collection ...................................................................................... 3 1.3 Workflow of IMDS data submission ................................................................................... 3 1.4 Report of window persons (contact person) of supplier .................................................... 3 1.5 Handling of Suzuki-Furnished Material / Parts .................................................................. 4 1.6 Handling of Subsidiaries .................................................................................................... 4 2. Method of entering IMDS data ............................................................................................... 5 2.1 Matters strictly observed by suppliers when entering IMDS data...................................... 5 2.2 Method of entering each type of IMDS data ...................................................................... 6 2.2.1 Method of entering Materials data ................................................................................... 6 2.2.2 Method of entering Substances data .............................................................................. 7 2.2.3 Method of entering Components and Semi-components data ....................................... 7 2.2.4 Entering information on recipient .................................................................................... 8 3. Description of error code ....................................................................................................... 10 4. Contact for IMDS inquiries .................................................................................................... 13 5. Revision of this document ..................................................................................................... 14 2 Version 5.0 IMDS Operation Manual March, 2021 1. Request of IMDS data submission 1.1 Target of IMDS data request (1) Parts of vehicles, motorcycles, outboard motors, and ATV sold in the European market. (2) Parts of vehicles, motorcycles and outboard motors sold in Japanese market. (3) Parts of model for which Suzuki needs investigate other than above. 1.2 Schedule of IMDS data collection (1) For new or full change models, the IMDS data submission are requested at same time for all the parts registered in our Production-BOM several months before mass production prototypes of the models. For the part number at the top structure (Level-1), IMDS data submission deadline are usually set as 90 days after request, and the child parts are set as two weeks before (14 days) from the deadline of Level-1 parts. (2) For the parts whose part numbers are newly added or changed after the data submission request described above (1), a request will be made when these part numbers are registered in the Production-BOM. (3) In order to comply with the schedule for checking compliance with laws and regulations by IMDS data and calculating the recyclability rate, etc., at Suzuki, the data submission deadline set may be changed forward. In such a case, Suzuki will notify the suppliers concerned of the subject components and the newly set deadline via e-mail, and please respond by new deadline. 1.3. Workflow of IMDS data submission (1) Data submission request When a new parts number is registered in Production-BOM, we send a requesting e-mail to the supplier’s window person with attaching a list ※(refer to next page) of the part numbers, part names, deadline for data entry, etc. Submission requests are sent by the delivery parts number unit. Submission requests will be sent by the part number without color codes (15 digits, and end is -000), so please submit the data with representative color. If each color ha different components, the data is needed to submit color with the highest environmental impact as a representative. And also, if you can’t possible to evaluate which color codes have the higher or lower environmental load, please contact to IMDS general window. Figure1 Workflow for entering and (2) Entering and submitting the data submitting the data We ask supplier to collect necessary information such as supplied parts / materials, Supplier 2) Entering the data and DXC and enter the data and submit it to us. submitting (3) Downloading the data We download the received data to Suzuki To IMDS window person IMDS system IMDS Data In-house System. 1) Request for IMDS 3) Downloading data submission. the data 4) Checking (4) Checking the received data the data and We confirm the data using Suzuki IMDS uploading the results Data In-house System, and if the data have no issue, we accept them. However, if the data have any issues (i.e. data structure, the IMDS General Suzuki IMDS Data each information are incorrect), we reject data Window at Suzuki In-house System to improve that. 1.4. Report of Window Persons (contact person) of Supplier Please elect the window person to receive the new data submission request or modification request. The green procurement promotion staff in SMC described as following sends “Supplier Contact Information Format.xlsx” to supplier. So, please fill out the document and resend it to the green procurement promotion staff. Purchasing Administration Department/Green Procurement Promotion Staff E-mail address: [email protected] Telephone: +81-53-440-2637 3 Version 5.0 IMDS Operation Manual March, 2021 ※The list that is attached to the submitted e-mail In the attached list, requested parts number and name are described and also request classification as Table1 are described. The classification details are following. Table 1 Request classification for data submission Request Classification Description New data entry This means that data submission request for new parts / materials including the case that the number changed due to design change. Deadline Change This means that the deadline is changed. The described date in attached file is new deadline. MDS modification This means that it is need to modify (update) the data, because there are any defects in accepted data. MDS correction This means that there are any defects in submitted data and data are rejected. Refer to the error code described in Table11 for rejected reason. Please note that error reasons are only described by English according to the specifications of the IMDS. If you have any questions, please contact the IMDS general window. Approaching deadline This means that information that the deadline is less than 14 days Reminder This means that data submitting deadline has already passed. Please note that due to our company's internal system specifications, there may be a time lag before data approval is reflected and reminders may be delivered the day after the approval date. 1.5 Handling of Suzuki-Furnished Material / Parts The basic workflow for preparing and Figure 2 Basic workflow for preparing and submitting data involving submitting data involving Suzuki-Furnished Suzuki-Furnished Materials / Parts (SFMs / SFPs). Materials / Parts (hereinafter referred to as Company A Company B “SFMs” / “SFPs”) is shown below (see DXC Figure 2). We collect the SFMs / SFPs data Supplier of SFMs / SFPs Receiver of SF Ms / SFPs from supplying company (Company A). After collecting the data we send them to 2) Submitting SF Ms / 3) Sending SFMs / received company (Company B). So, SFPs data SFPs data Company B shall enter the own parts data IMDS system 4) Submitting assembled with using the SFMs / SFPs data and 3) Sending SFMs / components data submit to us. SFPs data 4) Checking and downloading data on assembled components 2) Checking 1) Request for SFMs / SFPs data Submitting SFMs / SFPs data IMDS General Window at Suzuki Suzuki IMDS Data In-house System 1.6 Handling of Subsidiaries Figure 3. Relationship between Suzuki and the manufacturing subsidiaries We and MSIL treat manufacturing subsidiaries (MSC, SMT, SIM, SMG, OEM Ti er1 MSC , SMT, SMIPL) * as one of our suppliers. For parts Suzuki SIM, SMG procured by the manufacturing subsidiaries MSIL themselves, they request suppliers to SMIPL submit IMDS data and collect it by themselves. And they check the collected Submitting data data and approve or reject it. Then they submit the approved data to SMC. Request for filling Request for filling out data out data ※ MSIL: Maruti Suzuki India Limited MSC: Magyar Suzuki Corporation Supplier SMT: Suzuki Motor (Thailand) Co.,Limited SIM: PT. Suzuki Indomobil Motor SMG: Suzuki Motor Gujarat Private Limited SMIPL: Suzuki Motorcycle India Private Limited 4 Version 5.0 IMDS Operation Manual March, 2021 2. Method of entering IMDS data This manual describes the entering rules for creating IMDS data for our company. Please follow the IMDS User Manual and IMDS Recommendations for anything not described in this manual. [LinkingTable for IMDS 1 IMDS User Recommendations Manual] Title IMDS login page → Help ・Online User Manual [Linking for IMDS Recommendation] IMDS login page → login into system → IMDS menu 「Help 」 → Recommendation 2.1 Matters strictly observed by suppliers when entering IMDS data (1) Confirming the contents
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