High Desert Pride

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High Desert Pride

Drake Park/Bend Oregon June 20, 2020

The Event OUT Central Oregon is happy to announce High Desert Pride 2020 – a celebration of Pride in the diversity of our LGBTQ+ community and allies. Expanding on 15 years of celebrating Central Oregon Pride, presented by Human Dignity Coalition, OUT Central Oregon brings High Desert Pride 2020 to Bend with new energy, focus, and commitment. We look forward to developing partnerships with each of our sponsors and vendors to bring renewed energy and fun to this annual celebration in Drake Park.

The schedule of events for High Desert Pride 2020 is evolving and currently includes: (check our website for up to date schedule of events) Thursday evening, June 11 ● Oh Yess! Pride Edition. Join the community at our monthly Dogwood Cocktail Cabin gathering for an evening of meeting and greeting. Thursday evening, June 19 ● High Desert Pride kick-off party at Crater Lake Spirits downtown tasting room. Saturday, June 20 nd ● Bend Pride 5k Fun Run & Walk. Join us for the 2 annual fun run & walk, starting in Drake Park as an out and back through the Old Mill District along the Deschutes River. 9:30 am – 10:30 am ● Drag Dash. A fun and colorful XXX 10:30 am – 10:45 am in Drake Park ● High Desert Pride Festival. Vendor booths, food trucks, and all-day music and entertainment fill the afternoon in beautiful Drake Park. 12:00 pm – 5:00 pm ● Hey Honey Dance Party. 9:00 pm – 2:00 am

Why Sponsor? Bend has a growing and thriving LGBTQ+ community and our vision is to bring community together with local businesses, organizations, and festival-goers in an inclusive and visible way. Your participation in High Desert Pride puts you at the epicenter of this community and this unique and growing event. It’s a wonderful means for your brand or organization to show leadership through support and local engagement to the over 3,000 festival attendees and sponsors. We can all celebrate our diversity together, whether at High Desert Pride festival or in our daily life. Your generous support and participation are invaluable, whether through donation of time, money, resources, or ideas of hosted events by your organization. Support helps us create, market, and engage events to our local community as well as show visitors all Central Oregon has to offer. Each event provides a unique opportunity for your business or organization to show your support for the LGBTQ+ community and be a part of the inclusive fabric of Central Oregon.

High Desert Pride Sponsorship Levels containing information and details can be found below.

Sponsorship Options

TITLE SPONSOR PLATINUM GOLD SILVER BRONZE $5,000 $1,000 $500 $250 $100 Naming rights to event (e.g., High DesertPride presented by your brand) * Your logo on all online and print collateral * * Your banner or signage at all events * * * PA announcement at events * * * * Vendor Booth Included ($100 Value) * * * * Your logo on OUT Central Oregon’s website for a year * * * * * Your organization mentioned and thanked on Social Media * * * * *

Other Sponsorship opportunities We are here to work with you to find a level of sponsorship that fits you and/or your organization best. For example, consider sponsorship of a specific event for High Desert Pride, such as a youth event, a water station at Bend Pride 5K, etc.

Bend Pride 5K Fun Run/Walk & Drag Dash: Water Station sponsorship $250 In-Kind Donation of post-race water/sports drink and/or snacks

Vendor Booth Registration and Fee Deadline All vendor booth applications and fees must be received before June 7, 2020. Early registration and payment helps assure a well-organized event; apply no later than April 30, 2020 and receive the Early Registration Discount.

Vendor Booths Vendor booth size is 10’x10’. Booth canopies must be secured with water jugs or sandbags. No stakes shall be placed in the ground. Vendors are asked to stay open during the entire High Desert Pride festival hours (12:00pm to 5:00pm), rain or shine.

Loading/Unloading High Desert Pride festival set-up will take place in Drake Park from 9:00am to 11:30am on June 20, 2020. Vendor booth and food cart set-up must be completed by 11:30am. Vehicle access into Drake Park will be limited. Vendors should avoid driving on the grass at Drake Park and entrance to the park will be monitored. Approved, permitted vehicles will be available with a driver to help take your supplies to your booth area if needed. Once unloaded please quickly move your vehicle out of the park. Representatives from Bend Park and Recreation District will present during setup and tear down to monitor vehicle entry into Drake Park; un-permitted vehicles will be assessed a $30 fee.

Booth Location and Storage Booth locations will be pre-assigned by OUT Central Oregon and will be distributed approximately 5 days prior to the event. If you have a special request, please let us know in advance. We will do our best to honor booth requests, but we cannot guarantee specific space locations. All items and refuse must be stored inside your booth or in designated areas in accordance with the fire code.

Insurance Please have your insurance company send you a certificate of insurance and list as additionally Insured (you may retain this document unless requested to provide them) 1. OUT Central Oregon P.O. Box 1204 Bend, Oregon, 97709 2. The City of Bend 555 NE 15th Street, Bend, OR 97701 3. Bend Park and Recreation District 799 SW Columbia Street, Bend, OR 97702

Power We will do everything we can to help get power to your booth if required. Power is available for $15 per outlet, which covers the cost of extra power boxes. Please list all appliances and amps at the end of this application. You must request power via this registration form; please do not ask for power at the last minute. Please understand your location will be different than most of the other regular Vendors because of the location of the power. Please request power via this registration form.

What to Bring Please bring your own tables, chairs, 10 x 10 canopy. (Be prepared for all weather conditions, especially wind – we have had a vendor canopy blow over and destroyed; you must weight your canopy down). Gallon milk jugs filled with water attached by budgie cords work well.

Food Booth and Deposit Deadline Application and deposit must be received no later than Friday, April 31, 2020. Hours of Operation Saturday, June 20 from Noon until 6:00p.m. Vendors are asked to stay open during festival hours, rain or shine. Average temp on June 23rd is 75 degrees. Loading/Unloading Festival set-up will take place in Drake Park from 9:00am to 11:30am. Food vendor locations will be assigned.

Booth Location and Storage Booths will be pre-assigned and will be located together for the convenience of our attendees. If you have a special request, please let us know in advance. We will do our best to honor booth requests, but we cannot guarantee specific space locations. All items and refuse must be stored inside your booth or in designated areas in accordance with the fire code.

Cooking Food vendors who will be cooking food on site are required to have a Fire Department Annual Permit and a Food Handler's permit available from Deschutes\ County. If you intend to use open flame, bring a fire extinguisher. For any questions regarding fire regulations, please call the fire department at 541-322-6383.

Interactive Learning We encourage all vendors to think of creative ways to engage Central Oregon Pride participants. Interactive displays, demonstrations, and other engaging activities are invited. Be creative! Have fun!

ADA In an effort to make all of our events accessible for everyone, we ask that you pay attention to the following accessibility guidelines from the City of Bend:

1) Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide. 2) All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides. 3) Menus should be hung 36-39 inches from the ground 4) For more information please contact Karin Morris at the City of Bend 541-693-2141

Clean up ALL VENDORS are asked to “police” their own area. It is critical that we leave the park area we use in super clean condition and not damaged. Park employees will tour the grounds after we have left and they always report back to OUT Central Oregon in our Post Event Review.

Food vendors must take every precaution to ensure grease does not spill onto the grass. It washes into the drains and is a city health code violation. We require food vendors to place rubber mats down to catch grease. Grease cleaning can be expensive, so we appreciate your help regarding this matter. In addition, food vendors are responsible for the disposal of waste and gray water off site. Ice should be dumped in “tree wells” and not on the grass. Environmentally Friendly Please treat our environment with care; the supplies you use that you give to a customer should be biodegradable. For information on such supplies you are encourage to consult this web page from the Environmental Center in Bend: http://envirocenter.org/what-we-do/programs/zero-waste/

About OUT Central Oregon

OUT Central Oregon is a 501(c)(3) non-profit charitable organization in Bend, Oregon. We promote inclusivity and visibility for LGBTQ+ people by enabling and fostering community engagement. We work within the social, cultural, and economic landscape to develop events and activities to encourage community involvement by building partnerships with businesses, government, and other organizations to promote and support the LGBTQ+ community and allies.

Additional information about OUT Central Oregon and Winter PrideFest can be found at: http://www.outcentraloregon.com http://outcentraloregon.com/winter-pridefest

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