Kindu – Ngwena Railroad Rehabilitation Project

PROPOSAL FOR

Kindu – Ngwena Railroad Rehabilitation Project

SUBMITTED BY:

Food for the Hungry, Inc. 1220 East Washington Phoenix, AZ 85034

SUBMITTED TO:

USAID/DCHA/OFDA RRB, Washington, D.C.

August 2003

TABLE OF CONTENTS

I. Executive Summary ...... 1 II. Program Analysis...... 3 A. Background ...... 3 B. Profile of Target Population...... 4 1. Living Situation ...... 4 2. Target Area...... 5 3. Target Population ...... 5 III. Program Goal and Objectives ...... 5 A. Goal 5 B. Assumptions...... 5 C. Objective 1: Rehabilitate the 489km of railroad line from Kindu to Ngwena...... 5 1. Activities...... 5 2. Indicators ...... 6 D. Objective 2: To rehabilitate the structures and install communication equipment ...... 6 1. Activities...... 6 2. Indicators ...... 7 IV. Program Description...... 7 A. Collaboration Efforts...... 7 B. Coordination with other FHI Humanitarian Activities...... 7 C. Synergies with Humanitarian Activities in Northern Katanga Province...... 8 D. Project Supervision ...... 8 E. Procurement and Transportation of Materials...... 8 F. Transition from Relief to Development ...... 8 V. Management, Administration and Security ...... 9 A. Program Management ...... 9 B. Administration...... 10 C. Security ...... 10 VII. Monitoring and Performance Measurement ...... 11 Monitoring Plan ...... 11 A. OBJECTIVE 1...... 12 Measurement Tools ...... 12 B. OBJECTIVE 2...... 12 Measurement Tools ...... 12 VIII. Budget ...... 12 A. Project Cost ...... 12

Food for the Hungry, Inc. Executive Summary

I. Executive Summary

Program Title: Railroad Rehabilitation Country/Region: Democratic Republic of the Congo/ North Katanga and Maniema Provinces Disaster/Hazard: War and Population Displacement Period of Activity: September 1, 2003 – February 28, 2004 Total Number of Beneficiaries Targeted: 14,980,000

USD Amount Requested from USAID: $ 1,034,521 USD Amount Requested from other sources: $ 224,831 USD Amount of In-Kind Contributions: $ 0 Total USD Amount of Project: $ 1,259,352

This document proposes a rehabilitation of the railway system between Kindu, the capital of Maniema Province and Ngwena, approximately forty-eight kilometers south of Kabalo in Katanga Province in the eastern Democratic Republic of the Congo (DRC). This constitutes approximately 489 kilometers of track and one railroad bridge at Zofu, 12 kilometers southwest of Kabalo. The proposed total cost of $1,259,352 includes all materials, administrative costs, transport as well as employees and equipment needed to successfully complete this project.

Recent security improvements in Katanga and Maniema Provinces as well as forward progress in the peace process have opened up areas that have not been accessible since the start of the war five years ago. According to recent nutrition data the result is an average of 30% malnutrition in some zones (Solidarite', 2003). With an estimated 3.3 million deaths already attributed to the war, i.e. surplus deaths (IRC, 2003), largely due to malnutrition, food security is currently the greatest obstacle to good health and productive lives for the majority of families in northern Katanga. The railroad rehabilitation will be a primary benefit to reverse this problem.

This project is among the national and regional projects earmarked to reestablish security and contribute immensely to economic recovery and political unity (UNOCHA, 2003). FHI is requesting funds for the rehabilitation of 489 km of railway line and the reconstruction of a bridge between Kindu and Ngwena. In addition to transportation in a region that has very little transportation infrastructure and the economic and humanitarian benefits associated with this rehabilitation, this project will also serve as a catalyst for peace and reconciliation. It provides a means of interaction and contact in an area destroyed by fighting and unrest during the last five years.

The proposed railroad rehabilitation is part of the Kindu-Ngwena railway, which was developed in the 1950s. The war has in effect suspended railway operations as well as caused widespread pain and suffering among the population in the immediate areas, greater region and nation.

The war’s effects on the rail service (i.e. bombing, services cut off due to displacement of populations, pillaging of facilities and equipment, etc.) left it inoperative to this day. In addition, lack of maintenance, equipment and material looting, the effects of floods and erosion as well as poor drainage management, has rendered the system inoperable. The result has been a heavy overgrowth of vegetation and some trees that have grown along the rail line and now prevent the passage of trains.

Small portions of the line are being used in spite of the poor state. Many kilometers simply require clearing of overgrowth brush and the removal of mud, soil, natural sediment, etc. Straightening bent rails will require heavy equipment; however, the filling of eroded portions on the line as well as the clearing of

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debris, mud and soil and natural and manmade sediment will simply require manpower and appropriate small tools. Other work will include the replacement of culverts, spot drainage, miscellaneous landscaping, fencing, signage and installation of signposts at former station locations and strategic places. Reinstalling the communication equipment will complete the project.

DRC is experiencing a transportation crisis especially in the eastern part of the country. This project will provide a strategic connection between the northern and southern areas of eastern DRC. It will lead to a significant expansion of trade, tourism, and movement of goods, minerals, people and services. Upon completion, the country will have an additional 489 km of railway line, which will serve as an engine for the economic, political and social recovery. The project will also provide greater access for humanitarian interventions that will play a significant role in assisting the Congolese.

PROGRAM GOAL

To facilitate economic, social and political recovery in the DRC and the Central African region through the Kindu-Ngwena railroad rehabilitation.

This goal will be measured by the successful implementation of the following two objectives:

OBJECTIVE 1: To rehabilitate 489 km of the railroad between Kindu and Ngwena, including the bridge at Zofu Target Population Size: One half the populations of Katanga, Maniema and Kasai provinces Length of Time to Fully Satisfy Objective: Six months – September 1, 2003 to February 28, 2004 Delivery Standards: FHI will rehabilitate the railroad in collaboration with the Société National des Chemins de fer du Congo (SNCC), Congolese Railway Authority, local communities and several international NGOs as well as local communities.

OBJECTIVE 2: To install communication equipment and rehabilitate buildings at eight railway stations (Kindu, Katutu, Zofu, Kibombo, Samba, Kongolo, Kabalo, and Likeri) and one mobile unit

Profile of The entire national population of DR Congo, approximately 57 million Targeted Population: (World Factbook 2002) will benefit from this activity Length of Time to Six months – Fully Satisfy Objective: September 1, 2003 to February 28, 2004 Delivery Standards: FHI will purchase and install the communication equipment, and rehabilitate the railway station buildings to meet the standards set in collaboration with SNCC and several international NGOs

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II. Program Analysis

A. Background Political insecurity has plagued the DRC since 1998. Following the Rwanda genocide, the movements to overthrow President Mobutu and the subsequent attempts to do the same to President Laurent Kabila have pushed the battlefront back and forth through eastern Congo. Currently this area has been stabilized. During nearly six years of war, 14 different nations and other armed groups have participated in the conflict (UNOCHA, 2003).

Recent events, including Joseph Kabila’s rise to power in Kinshasa, have changed the DRC war’s progression. A tentative agreement between major warring groups has spurred the arrival of the United Nations Mission of Observers in DRC (MONUC) and the potential increase in stability. This in turn is creating access for humanitarian groups to many heavily affected areas that were previously too insecure for operations.

In September 2002 the signing of a peace agreement between the DRC and Rwanda, has lead Rwandan forces to withdraw from Congolese soil. In addition, a peace accord between eastern Congolese rebel factions and the Kinshasa-based government has resulted in a relative calm state in many regions, including Katanga and Maniema Provinces. At the time of this agreement, a new government is being installed in Kinshasa to lead a reunified country, although hostilities continue in certain regions.

Both the urban and rural economies of Katanga and Maniema Provinces depend almost entirely on agricultural production. Rural families are semi-subsistence farmers, producing food for domestic use and income generation. Urban families in the cities of Kindu, Lubumbashi, Likasi and Kamina depend directly and indirectly on the flow of agricultural products for salary and food. Before the war, Katanga, Kasais, Maniema, and Bandundu provinces produced enough food to support themselves as well as maintaining a positive trade balance.

More than five years ago, the front quickly moved south, through South Kivu, although constant fighting has continued between the anti-government allies and such groups as the Rwandan Interhamwe, Burundian FDD and Congolese Mai-Mai. This has prevented any sense of stability within the anti-government held areas. Populations have been repeatedly displaced, raided and isolated. Families have had little or no access to their fields, which continues to create concentrated areas of food scarcity.

With the improved security situation, areas that have been inaccessible for over five years are now finally opening. Villages that were completely vacated but not burned are showing signs of life. Areas that were isolated are beginning to have contact with the outside world. These positive changes will lead to agricultural and economic improvements, which create greater demand for better infrastructure in order to market the increase in goods and services available.

The Katanga, Maniema and Kasai Provinces lie in southern and eastern DRC. This is the region that feeds the nation; it has important mining fields, forests, and rivers where approximately half the population resides. This region has excellent proximity to the country's major external markets, including Angola, Zimbabwe, Zambia, Burundi and Tanzania. Before the war the region was an excellent location for travel and distribution due to the area's railroad transportation network.

The DRC does not have the financial resources available to make much needed rehabilitations to existing rail infrastructure, primarily because of the overwhelming levels of poverty, foreign debt

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and continuing corruption as well as the degradation and social collapse as a result of prolonged armed conflict. Rehabilitations to the dilapidated railway lines, repair works on the lines and bridges, and reinstallation of communication services are costly for a country emerging from war.

The country and its economy will benefit from greater investments in rail infrastructure. Expanded capacity and more efficiently aligned infrastructure will result in improved customer service, developed conditions for communities and quick movement of goods across this country. Moreover, there will be an increased economic growth, trade, prosperity and employment, which will provide a greater quality of life.

As the focal points of economic activity, cities are essential to the nation’s economic development. There are three major cities in this region Lubumbashi, Kindu and Kamina plus many smaller towns, including Kabalo, Kongolo and Kasongo. The concentration of people and businesses creates unique economic conditions that create new commerce, industries, learning, spur technological innovation, increase productivity as well as promotes growth. Since the rail line deteriorated, the cities became disconnected, business development slowed, jobs were lost and the regional economy has stagnated.

The rail system will enable industries to begin to compete in a national environment. It will allow intercommunity dialogue that will encourage peace and reconciliation as well as provide humanitarian organizations to better serve vulnerable communities during this transition period. It will perform as a gateway between the nation’s non-urban areas and the global economy. In addition transportation currently provided by air carriers will decrease fees, thereby lowering the cost of production and ultimately reduce consumer prices and make markets more efficient, benefiting both consumers and producers.

B. Profile of Target Population 1. Living Situation The desperate need of families, farmers and businesspeople in the isolated areas of the targeted provinces is indisputable. Currently, FHI and other humanitarian agencies are relying on costly air deliveries to service these areas.

In these regions, prices of certain goods linger at highly inflated levels. The currency unit is also different. In accessible areas of Katanga, food prices soared after the start of the government offensive in October 2000. Prices peaked in late January 2001 and some staple items have not yet returned to pre-war levels. For example, both palm oil and fresh fish remain at twice the baseline price even with imports from Tanzania to supplement local production. At the same time, most families have a fraction of the resources with which to buy food.

The food scarcity and the resulting increase in market prices require families to dig into their reserves and turn to secondary coping strategies. Although there is a shortage of foodstuffs in one location, there are reports of surplus in neighboring locations. Education has been seriously affected and health services have stalled. Thankfully the humanitarian community has played an exemplary role in the provision of health and nutrition services.

While agricultural production is very slowly recovering, it remains much lower than normal. Port figures in Kalemie show that although Kalemie traditionally exports more than 2,000 tons of agricultural produce per month from the region, during the harvest in June 2001 they imported nearly 600 tons of food. It is an extreme irony that the region of the country that used to export food throughout the Great Lakes region, is now in severe food deficit.

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In Katanga, newly accessible areas are consistently showing global malnutrition rates above 30%. In some areas of Katanga, the adult malnutrition rates exceed the child malnutrition rates because, it is reported, the most vulnerable children have already died. A mortality study done by the International Rescue Committee (IRC), published May 2003, showed monthly mortality rates of 12.6 per 1,000 in Moba and 10.8 in Kalemie, the highest measured anywhere in the Great Lakes region.

2. Target Area Communities in the targeted provinces will be the primary focus point of the activities. While FHI projects will take place within northern Katanga and Maniema Provinces, this project will benefit and impact the entire national and Central African community.

3. Target Population An estimated 7.7 million people (13.3% of total population) live in northern Katanga and Maniema Provinces (1996 census). However, given the cessation of government census activities, the high death rate and the scale of population movements over the past four years, this number only provides a rough estimation. Of this total population, FHI proposes to positively impact approximately 50% of the families (3.85 million individuals) via the provision of services and goods generated by the rehabilitated railroad.

III. Program Goal and Objectives

A. Goal To facilitate economic, social and political recovery in the DRC and the Central African region by rehabilitating the Kindu-Ngwena railroad.

B. Assumptions • Security will remain stable in the region where the railroad is traversing; however, given experience with insecurity in the region, windows of opportunity are used to access vulnerable populations • Estimates made by the SNCC, are accurate and complete but are confirmed by FHI before work begins • The rainy season will not greatly affect the project implementation, however in the event of heavy rains; work may be suspended for short periods of time • All local, regional and national governmental authorities have accepted the realization of this project and have agreed to its implementation

C. Objective 1: Rehabilitate the 489km of railroad line from Kindu to Ngwena 1. Activities a) Brush and tree removal for 489 km of rail line from Kindu to Ngwena • Will take place in the entire 489 km of the railroad • Tools will be bought and delivered to the workers for daily usage at the site • Daily laborers from the local community will be employed for clearing • Duration for three months b) Refill and repair the railroad bed with ballast and earth up to 4,500 m3 • Refill the towing path and eroded sections with ballast and gravel

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• Volume of work estimated for refilling is approximately 4,500 m3 • Daily labor will be used • Materials will be purchased and supplied for the work c) Lufutuka Bridge between Kabalo and Kongolo requires rehabilitation of the embankment d) Level and straighten the bent rail lines 2,500 m • An estimated 2,500 m of rails need to be straightened • Will be removed, straightened or replaced by better lines • Railroad portions that have sunk, been exposed or covered will be repaired e) Provision of 147 temporary shelter structures to house temporary workers • Total of 98 shelter units will be constructed every 5 km of the railroad for workers • Total of 49 shelter units every 10 km of the railroad for supervisors f) Carry out drainage works on the railroad 12,000 m between Zofu and Kabalo and also fix 31m culverts between Kabalo and Kongolo. • An estimated 25 km of railroad between Zofu and Kabalo will be drained • Labor will involve digging trenches to direct water away from railroad • Culverts will also be fixed to lead water away from rail lines g) Repair on hydraulic work • Hydraulic switching equipment will be rehabilitated to serve the rail line services • This will be at the rail stations i.e. Kongolo, Kabalo and Nyunzu h) Zofu Bridge rehabilitation • SNCC clearly stated that the bridge is viable if the destroyed portion is repaired • SNCC submitted the rehabilitation work to bid • Project consists of rebuilding destroyed embankment, straightening rail lines and repairing support beams • FHI Engineers, assisted by SNCC Engineers, will supervise • It is anticipated that FHI will subcontract rehabilitation work to an engineering firm, which will be determined later 2. Indicators a) Track cleared of vegetation for 489 km b) 4,500 m3 of the railroad bed refilled and repaired c) 2,500 m of rail lines straightened and leveled d) 147 temporary shelter structures built for rehabilitation teams and Supervisors. e) 12,000 m of the railroad drainage works repaired f) 31 m culverts between Kabalo and Kongolo repaired g) Hydraulic works on the rail line repaired h) Zofu Bridge functioning at full capacity

D. Objective 2: To rehabilitate the structures and install communication equipment 1. Activities a. Communication equipment at eight locations and on one mobile platform • Stations at Likeri, Kabalo, Katutu, Kongolo, Kindu, Samba, Kibombo, Ngwena • The following equipment will be purchased and installed for support and provide light during the night for communication rooms: VH radios, antennae, solar panels and accessories b. Provision of three generators for welding at Kabalo, Kindu and the mobile • Generators will be based to support welding work on general railway line rehabilitation

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c. Rehabilitate railway station offices, storage, waiting rooms, and restroom facilities, etc. • A few rooms need to be rehabilitated • Principal materials required include: cement, bricks, paint, timber, nails, washbasins, etc. 2. Indicators a. Radio equipment installed and communication using the equipment, initiated and continues between stations b. Welders mounted on mobile station, in place and repairing track sections c. Eight railway station buildings are repaired and provide security for those working in them

IV. Program Description

Implementation of this project will address the aforementioned specific needs as well as encourage movement and preservation of abandoned railway lines/bridges for public use.

A. Collaboration Efforts The reconstruction work will be accomplished jointly with SNCC and the “Office des Routes”. SNCC will provide office space in Lubumbashi from which the Liaison Officer will work. In addition, it will provide office space at Ngwena, Samba, Kibombo, Kindu, Katutu and Likeri. FHI is planning also to partner with CARE, CONCERN WORLDWIDE, CARITAS, MERLIN, ATLAS LOGISTICS and WORLD VISION to provide services under individual memoranda of understanding. Local partners, community leaders, government officials, UN agencies and other humanitarian organizations will be consulted and used for the planning and execution of the rehabilitation project.

From design and planning through project evaluation, FHI will rely appropriately on the input of local NGOs, leaders, churches/mosques and female representatives. These discussions are already occurring. A Memorandum of Understanding (MOU) will be signed with the Government for accord on project, tax waiving, and for SNCC office space, staff movement authorizations along with implementation procedures.

B. Coordination with other FHI Humanitarian Activities • FHI currently has partnerships with OFDA and OCHA that support food security programming in South Kivu and Katanga Provinces • ECHO and the Canadian Food Grains Bank (CFGB) have also expressed an interest in beginning partnerships in Eastern Congo with FHI • Among these partners, OFDA is the only one currently providing assistance for Katanga Province and South Kivu • ECHO and CFGB have expressed an interest in transitional and/or development-oriented programs in northern Katanga Province, and should this happen, the partnerships will be designed to compliment activities of the extended Northern Katanga Food Security Program • Collaborating ongoing programming, whether implemented by FHI, other NGOs or UN agencies is vital to coordinated response to humanitarian intervention • Partnering is the most effective and efficient use of scarce financial resources as well as a fundamental aspect of FHI programming in the DRC and worldwide

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C. Synergies with Humanitarian Activities in Northern Katanga Province • FHI actively engages in coordination and collaboration via weekly/bi-weekly coordination meetings and by implementing activities in partnership with UN agencies and other international NGOs including UNWFP, UNFAO, UNICEF, World Relief, IRC, ACF, GOAL, MSF, SOLIDARITES and CRWRC • In separate meetings on the subject of the railway line rehabilitation, several organizations volunteered to assist the project in the following ways: a. Care International - Rehabilitation management from Kibombo to the Maniema border b. Caritas - Rehabilitation management from Zofu Bridge to Maniema border c. World Vision - Contribute to purchase of communication equipment d. Concern - Provide a nutritional survey of area along the rail corridor e. Atlas Logistics - Provide consulting services to project f. Merlin - Provide medical assistance to local population during project • Details of the above mentioned partnering of implementation will be completed once the project is operational.

D. Project Supervision An FHI Project Engineer/Manager will oversee all technical work to ascertain that all applicable regulations are met. FHI staff in Bukavu as well as local FHI staff in sub-offices will cover administrative and financial management. The project Liaison Officer will be based at the SNCC Lubumbashi. This person will be the link between FHI Bukavu Administration, Kabalo Project coordination offices, sub-offices along the railway line, SNCC and other NGO partners.

E. Procurement and Transportation of Materials Stone and gravel will be purchased locally; the cement and other materials will be purchased through fair bids from reputable dealers. FHI will procure materials in the immediate locality of the project site or in the nearest major urban center. When materials are locally unavailable, they will be purchased from Lubumbashi, Kindu or Kamina and transported to the project site. In similar past projects, the beneficiaries were able to forage considerable local materials (e.g. sand, rock, lumber, etc.) from the surrounding area, increasing their own participation and ownership of the infrastructure.

Only high quality tools will be purchased. Due to difficulty importing large quantities of tools, and moreover, to stimulate the local economy, FHI will again purchase tools from local suppliers who themselves import the materials. In the end, this is a much more effective strategy as it cuts down on transaction costs.

F. Transition from Relief to Development In conjunction with local authorities and other partners, FHI will inspect and make final authorization for the work. Upon determination that the project has been completed according to design specifications, it will be handed over to the appropriate local body and opened for use. Repairing the bridge destroyed by bombing is clearly more relief in nature. Once the bridge is completed and the rail line functioning again, the ability to transport goods and services around the country will stimulate additional economical development. Providing material access to distant markets will encourage consumers to purchase better products at lower prices than exist without it. More access to more customers provides more funds.

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1. Context-Specific Programming • FHI will rehabilitate the infrastructure and then hand it over to SNCC who will manage and perform maintenance services on the line • FHI will emphasize the importance of post-project maintenance and repair of the bridge and rail lines for the benefit of future generations • Therefore, it is important to encourage and advise SNCC on this aspect as well as perhaps, given availability, encourage other funding agencies, including the World Bank, for example, to provide financial support to this end for the longer term efficient operation 2. Capacity Building • FHI works in conjunction with local partners, including local NGOs, religious groups and other community organizations • The local institution, SNCC, developed the plan for repair and the budget, thereby showing commitment to participate in this project. SNCC also volunteered to provide their expertise in rail straightening. This contribution will increase local capacity and demonstrate support for the project. • Since a specialized company will build and install the bridge section, FHI will not be adding any capacity to this company • This is a unique project where the local institution, SNCC, which is charged with the responsibility of managing the operations of the rail line, already has the technical capacity but only lacks financial and managerial input to complete the tasks assigned to them

V. Management, Administration and Security

A. Program Management 1. FHI Congo Management Structure • FHI is comprised of three major departments: a. Samaritan Strategy b. International Development Operations c. International Relief Office • International Relief Office (IRO), headed by Shaun Walsh, Vice President of Relief, will be responsible for this program • FHI Congo Program Director, Michael Satin, who resides in country, will conduct actual program supervision • Program Director will directly supervise all activities through the Program coordinator, project engineer • Liaison Officer and Site Coordinators • Finance Manager reports to the Program Director and to the IRO Finance Officer • Director of Finance in the FHI office in Arizona, holds ultimate accounting responsibility • Each site will have three basic positions at the national staff level a. Program Coordinator will supervise program activities and management of operational sites b. Site Manager/Assistant Coordinator will handle administrative issues, petty cash expenses and day-to-day activities management c. Project Engineer will advise, supervise and implement the project

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d. Liaison Officer will deal with communication, information collection and dissemination 2. Phase Out Strategy • Once the project is successfully completed and a certificate of completion issued, FHI will hand over the project to SNCC • SNCC will operate and maintain the railway according to the existing policies of DRC Government 3. FHI Operating Experience and Principles • Involved in eastern Congo since 1994 in response to the influx of Rwandan refugees • Agricultural interventions in eastern Congo extend back to June 1997 • Considered to be a leading agency in food security in this region • Implemented the Kivu Agricultural Relief Program (KARP) funded by USAID/OFDA • Distributed seeds and tools to over 200,000 families • Supported more than 80 rehabilitation and seed multiplication projects • Conducted seed and tool distributions in Nyunzu (March 2001) • Joined ICRC in the first small wave of food security assistance to reach Manono, Kiambi, Kongolo and Kabalo (November 2001) • Northern Katanga Food Security Project which assisted over 50,000 families • Implemented infrastructure rehabilitation/construction activities (bridges, roads, housing and docks) • Currently, FHI is implementing the Eastern Congo Food Security Program and a modified North Katanga food security project as well as rebuilding the Lubuye Bridge at Kalemie • Principles of the project and FHI’s proven experience meet OFDA strategic objectives of improving and rehabilitating infrastructure to support communication and to bring about social and economic change. • Overall project works to link relief with development and to unify the DRC nation in order to bring about the long awaited peace, economic and social development

B. Administration See attachment

C. Security 1. Current Security Situation • Katanga and Maniema Provinces has improved dramatically during the last two years • This has opened up large areas for humanitarian aid • Primary security risk in Katanga has been the sporadic attacks from the unorganized armed groups, which survive largely by attacking and pillaging villages, farms and vehicles passing along major routes • These groups have been pushed further away from population areas and some have given up their fight against RCD and communities • FHI staff, in collaboration with UN agencies and other NGOs, will continue to monitor the areas of fighting and any movements of the front • FHI through its long-term presence in the region has developed a good relationship based on mutual understanding

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• Presence of the UN peacekeeping mission MONUC, which has offices at Kalemie, Kabalo, Kongolo, Kindu and Nyunzu in the targeted project area, has facilitated peace in the region 2. FHI Operations in Insecurity • Considerable experience in working around insecurity problems in eastern Congo and is one of the very few NGOs that have been able to work in the Katanga uninterrupted since 1999 • Whenever possible and appropriate, FHI has worked through local partners who come from the beneficiary communities • They live among the population and can continue to work even when FHI staff cannot reach the communities due to insecurity 3. Security Indicators and Responses • A subjective concept and its interpretation will generally depend on the person analyzing it • This means that indicators will be a bit vague • Program Director will be ultimately responsible for enacting the responses, though at times the Site Coordinator may be required to react quickly and independently

VII. Monitoring and Performance Measurement

Monitoring Plan FHI will use a monitoring and evaluation specialist to coordinate monitoring activities, ensure the timely and precise collection of information and compile the results for data analysis and program evaluation. FHI will implement a list tracking the amount of railway lines cleaned and accepted by SNCC. AT the end of the project the representative of SNCC will sign off each km.

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A. OBJECTIVE 1

Measurement Tools a) Names and signatures of workers clearing the railway line b) Signed lists workers for the 4,500 m3 of earthwork replaced. c) Signed lists of laborers for filling up 12,000 m drainage works d) Signed lists of laborers for fixing 31 m of culverts e) Acceptance sheet singed by SNCC for each kilometer of rail line cleared f) Acceptance sheet singed by SNCC for each kilometer of rail line straightened g) Acceptance sheet Singed by SNCC for each earthwork project completed h) Acceptance sheet singed by SNCC for hydraulic system repaired i) Acceptance sheet Singed by SNCC for bridge rehabilitation completed j) Pictures of completed and operational Zofu Bridge with trains traversing

B. OBJECTIVE 2

Measurement Tools a) Letter of acceptance for communication equipment installed at each railway station and the mobile unit b) Acceptance sheet singed by SNCC for each generator and welder installed c) Letter of acceptance for rehabilitated buildings from the SNCC d) Copies of registered Licenses e) Daily monitoring of communication traffic on the radios from the base in Bukavu.

VIII. Budget

A. Project Cost The project will cost approximately $1.03 million. Included in this are the purchase, transport and storage for materials, technical expertise, daily labor and other associated administrative costs. Where projects can be tied to one specific community, beneficiaries will provide the majority of the labor for cash. FHI will provide management, and technical expertise from the beginning until the end of the project. Where SNCC estimated the budget items FHI will monitor progress of work against anticipated costs. Where necessary FHI will make adjustments to schedule or other appropriate variables to meet the projections.

Where SNCC will put the tender out for bid, such as the bridge repair, FHI will maintain supervision over the transparency and selection process. In questionable matters FHI reserves the right to hire outside expertise to verify quality standards of design and materials.

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Cost Center Information DROC Cost Center No./Title DROC - 5100 Program No./Title Program code 11 Budget Responsibility Michael Satin

Other Ref Acct # Account Name Description Rate Computation Total Amt ($) Sources This Grant Facilities 4.1 530 Bukavu Office Bukavu office rental $800 per month $800 x 6 4,800 4,800 0 4.2 530 Bukavu Residences Bukavu residences rental (3 units) $2580 per month ($2580 - $1725) x6 15,480 10,350 5,130 4.3 530 Field Offices/Residences 9 Field office/residence rentals $150 per office per month $150 x 9 x 6 8,100 8,100 0 4.4 630 Field warehouses 9 Field warehouses $100/month for 6 months $100 x 9 x 6 5,400 5,400 0 4.5 540 Field Office / Residences Setup Repairs, furnitures, security fencing, etc. $1300 per site $1300 x 9 11,700 11,700 TOTAL 45,480 28,650 16,830 Equipment Purchase 5.1 563 Motorcycles 6 motorcycles $4,000 each 6 x $4000 24,000 24,000 5.2 563 Motorcycle helmets 2 helmets for each motorcycle $100 each $100 x 2 x 6 1,200 1,200 5.3 552 Computers 2 laptop computers $2,000 each 2 x $2000 4,000 4,000 5.4 552 Printers 1 printer $800 1 x $800 800 800 5.5 552 Photocopier 1 photocopier $1000 each 1 x $1000 1,000 1,000 5.6 552 Office equipment Power regulators, cables for office computers $1,000 $1000 1,000 1,000 5.7 552 Motorola handheld radio 2 handheld radios per site x 8 sites $600 each 2 x 8 x $600 9,600 9,600 5.8 552 Satellite Telephones 2 Iridium Satellite phones $1200 each 2 x $1200 2,400 2,400 TOTAL 44,000 0 44,000 Personnel 6.1 501 Salaries: Expatriates See Annex C: Personnel Worksheet 100,500 82,500 18,000 6.2 501 Salaries: Nationals See Annex C: Personnel Worksheet 114,720 27,960 86,760 6.3 502 Benefits See Annex C: Personnel Worksheet 48,344 20,125 28,218 6.4 511 Infrastructure rehabilitation consultant Bridge Design Engineering Services $10,000 $10,000 10,000 10,000 6.5 502 National Staff Food 6 internally displaced staff $90 per month 6 x 6 x 90 3,240 3,240 6.6 503 Temporary Labor Bush clearing Ngwena-Kindu estimated by SNCC estimated by SNCC 161,290 161,290 6.7 503 Temporary Labor Technical supervision SNCC Ngwena-Kindu estimated by SNCC estimated by SNCC 23,277 23,277 6.8 503 Temporary Labor Miscellaneous Temporary Labor 30 man-days/month/site 30x$1,5x6x9 2,430 2,430 TOTAL 463,801 130,585 333,215 Administrative costs 0 7.1 602 Negotiated Indirect Cost Rate 13% of total for 'This Grant' 119016 119,016 TOTAL 119,016 0 119,016 Grand Total 1,259,352 224,831 1,034,520 Annex B: Budget Narrative Railroad rehabilitation Phase 1

The budget narrative below provides further explanation for the Railroad rehabilitation. The proposal is addressing the portion of the railroad from Ngwena to Kindu. The rehabilitation of this portion will allow the traffic movement between the two cities.

1.0 Program Inputs: $372,496

1.1.Tools for bush clearing: The National Railroad Society of Congo, SNCC, estimates that the tools to clear the brush from the railway will cost $147,832 (See SNCC Annex 2).

1.2.Tools to return cars to the railroad lines: In order to return three cars to the railroad they need special equipment. SNCC estimates the total cost to be $10,557 with the contribution from the SNCC of $9,608 and $949 from this grant.

1.3.Zofu Bridge: The repair of this bridge requires the services of a specialized construction company. The SNCC estimates the material cost to be $83,606, and $8,394 for the embankment rehabilitation. Total cost: $92,000 from this grant.

1.4.Materials for drainage: The drainage work in certain sections and the culvert repair requires a total amount of $39,472. The Zofu-Kabalo section is a swamp: $27,380, Kabalo-Kongolo: $5,181.49; Samba-Kindu: $6,910.36.

1.5.Materials for the stations rehabilitation: In each station some rooms (like the radio-room, the waiting space, warehouses and toilet) need to be rehabilitated. $2,500 is enough to cover all the rehabilitation (doors, windows, and paint and iron sheets). The nine stations are Ngwena, Katutu, Zofu, Kabalo, Kongolo, Samba, Kibombo, Likeri and Kindu. ($2,500 x 9 = $22,500)

1.6.Telecommunication equipment – For security and communication reasons, it is necessary to have communication equipment at each of the 8 railroad offices. Prices are estimated at $69,743 based on SNCC guidelines.

2.0 Supplies: $51,693

2.1. Office Supplies – The cost for general office supplies at all the station offices is expected to be $1,000 per month. ($1,000 x 6 months = $6,000)

2.2. Equipment maintenance – To repair and maintain the equipment will require $500 per month. ($500 x 6 months = $3,000)

2.3. Warehouse setup – The supplies required like scales, pallets, tables, chairs, shelves and scissors will cost an estimated of $300 for each warehouse. ($300 x 9 warehouses = $2,700)

2.4. Warehouse supplies – Each month supplies will include sacks, ropes, scotch, pens… This will cost an estimated $50 for each warehouse ($50 x 9 warehouses x 6 months = $2,700).

2.5. Communication License Fees: The tax on communication equipment is $1,725 per year per province. For the two provinces in which FHI implements his programs, the total is $1,725 x 2 = $3,450. The licenses were purchased by another grant.

2.6. Telephone/Postage/Email – Satellite phones will available to the program supervisors for voice and data communications from the remote sites in support of project activities. $1.5 per min x 17.5 min x 30 days x 2 phones x 6 months = $9,450.

2.7. Bank Fees – The vast majority of program funds must be transferred through the Rwandan banking system, which charges a 3.51% fee per transaction = $27,843.

3.0 Transport: $97,270

3.1.Flights to interior sites: The project is expected to require an average of 3 flights per month to interior sites to transport personnel to various offices sites. Each flight is estimated to cost $1,800. ($1,800 per flight x 6 months x 3 trips = $32,400.

3.2.Air Transport – Air transport is the only reliable means of transporting tools from Bukavu to interior sites of Katanga Province. Calculations are based on $1500 / ton price of local air transport carriers. Detailed calculations are given in Annex D: Total = $30,000.

3.3.SNCC contribution for the transport: The SNCC will, as their contribution, transport materials and their staff from Lubumbashi to the remote sites. The estimated value is $46,538.

3.4.Km charges for Kongolo vehicle – The vehicle in Kongolo will be used on this project for 1500km each month. Estimates are based on current expenditures. (1500km per month per vehicle x 6 months x $.40 per km = $3,600)

3.5.Km charges for Kabalo vehicle– The large truck stationed at Kabalo will be used for transporting materials from the railroad junction to inaccessible places along the railway. (1500km x .75 km x 6 months = $6,750).

3.6.Km charges Bukavu vehicles: The Bukavu vehicles will be supporting this program in the Katanga remote sites. (2500km x $.40 x 6 months = $6,000). This cost is supported by another grant.

3.7.Per Diem Headquarters staff: Senior staff will be traveling either to Lubumbashi, Kinshasa or Kindu from the Headquarters an estimated 10 days per month (10 days x $100 x 6 months = $6,000)

3.8.Per Diem field staff (9 sites) – Each month it is estimated that up to 2 people will spend 8 days each month at each of the 9 sites. $5 per day is calculated according to the local living expenses. (2 people x $5 per day x 8 days per month per site x 9 sites x 6 months = $4,320)

3.9.Motorcycle Running Costs – Fuel and maintenance will be required for the 6 purchased and 4 available motorcycles (10 motorcycles x $200 per month x 6 months = $12,000).

3.10. Motorcycle Insurance – Motorcycle insurance is $40 for every six months. Each motorcycle will be insured for six months. (10 motorcycles x $40 per motorcycle per 6 months = $400)

3.11. Other Transportation – Program activities will incur other transportation costs such as landing fees at airports. Experience shows this project will generate approximately $300 per month in other transportation expenses. ($300 per month x 6 months = $1,800) 4.0 Facilities: $16,830

4.1.Bukavu Office – The Bukavu Headquarters will support this project. The Bukavu office costs monthly $800. ($800 x 6 = $4,800) This is supported by another grant.

4.2.Bukavu residences – The Bukavu residences for expatriates cost $2580 each month. Another grant supports ($1,725 x 6 = $10,350 of this cost, this grant ($2580 - $1725) x 6 = $5130.

4.3.Field Offices and Residences – Each field site in Katanga Province will require an office/residence space with the average rent $150 per month. ($150 per site x 9 sites x 6 months = $8,100). SNCC will provide housing at the railway locations.

4.4.Field Warehouses – Each of the field office in the interior sites will require a warehouse space to store equipment and materials for the laborers in the area. The value of SNCCs contribution to this rent is $100 per month per warehouse ($100 x 9 x 6 months = $5,400).

4.5.Field Office/Residences Setup – The field office / residence setup costs for security fence, furniture and repair is $1,300 per site. ($1,300 x 9 sites = $11,700)

5.0 Equipment Purchase $ 44,000

5.1.Motorcycles – Especially in the remote sites where the roads are often impassable by car, motorcycles are the most efficient mode of transportation. FHI anticipates a need for 6 additional plus the 4 available. FHI requests a waiver for the “Buy America” requirement as neither the equipment, nor parts and labor are available locally. ($4,000 per motorcycle x 6 motorcycles = $24,000).

5.2.Motorcycle Helmets – For safety, it is necessary to purchase 2 helmets for each motorcycle. Price estimate is based on actual purchases in the last 3 months. FHI requests a waiver for the “Buy America” requirement as neither the equipment, nor parts and labor are available locally ($100 per helmet x 2 helmets per motorcycles x 6 motorcycles = $1,200)

5.3.Computers (laptops) – 2 new laptop computers will be required for the project. An estimated price of $2,000 is based on prices from an inquiry in Nairobi. ($2,000 x 2 = $4,000)

5.4.Printer – One printer will be necessary to support reporting and programming. An estimated price of $800 is based on the estimated price of a laser printer. ($800 per printer)

5.5.Photocopier – One photo copier will be required. The estimated cost is $600 per machine. ($1000 x 1 photocopier = $1000)

5.6.Networking equipment. : Small office equipment such as power regulators, UPS and cables to support office systems. Total cost for all offices $1,000.

5.7.Motorola handheld Radios – Handheld radios are an essential means of maintaining communication for operational and security purposes. An estimated cost of $600 is based on recent purchases in Nairobi at $480 per radio, plus $120 for a charger and extra battery. 16 Motorola radios, including accessories (charger, spare battery, etc), will be acquired for each of the eight new field offices for a total of 16 radios. FHI requests a waiver for the “Buy America” requirement as neither the equipment, nor parts and labor are available locally. (16 Motorola radios x $600 per Motorola = $9,600)

5.8.Satellite Phones. 2 satellite phones will be needed to support communication in the field. FHI requests a waiver for the “Buy America” requirement as neither the equipment, nor parts and labor are available locally (2x $1200 per phone = $2400)

6.0 Personnel: $333,215

6.1. International staff: There will be one international staff hired. The rehabilitation engineer $ 3000 x 6 months= $ 18,000. A more detailed listing of personnel expenses can be found on the annex C: Personnel Expenses.

6.2. National Staff Salaries – A total of 105 national staff will be deployed for the project. (See personnel sheet = $86,760)

6.3. Benefits: See personnel sheet = $28,218)

6.4. Infrastructure Rehabilitation Consultant: A structural design engineer will confirm the estimate done for this project for the bridge at Zofu. The amount of $10,000 will cover the consultancy fee and the drawing of the plan.

6.5. National Staff Food: 6 national staff from other locations will implement the project in the railway offices. Usual per diem for meals is $90 per person per month. ($90 x 6 persons x 6 months = $3,240)

6.6. Temporary Labor Tree and Brush clearing –SNCC estimates the cost between Ngwena and Kindu to be $ 161,290.

6.7. Temporary Labor Technical supervision. Technical supervision will be needed to support the project implementation between Ngwena and Kindu 489 km. Estimated cost by SNCC is $23,277.

6.8. Miscellaneous temporary labor. Miscellaneous labor will cost 30 days x $1.5x6 months x 9 sites = $ 2,430

7.0 Administrative Costs: 119,016.

7.1.Negotiated Indirect Cost Rate – The Negotiated Indirect Cost Rate for OFDA funded projects is currently 13%. NICRA was calculated on the Total Direct Costs under ‘This Grant’. See attached NICRA agreement as of April 9, 2002.

Total cost to OFDA: $1,034,520 Total Project Cost: $1,259,352 Total # of beneficiary families: 962,500 Total # of individual beneficiaries: 7,700,000 Cost per beneficiary family: $ 1.30 Cost per individual beneficiary: $ 0.16 Annex C: Personnel Worksheet

Qty Months Monthly total cost other sources this grant Obj 1 Shared INSS CPR Food Medical Breaks total cost other sources this grant Program Director 1 6 3,750 22,500 22,500 - 0 150 121 223 2,964 2,964 - Administration Manager 1 6 2,500 15,000 15,000 - 0 150 121 223 2,967 2,967 - Logistics Manager 1 6 2,500 15,000 15,000 - 150 121 223 2,967 2,967 - Finance Manager 1 6 2,500 15,000 15,000 - 150 121 223 2,967 2,967 - Rehabilitation Engineer 1 6 3,000 18,000 - 18,000 18000 150 121 223 2,967 - 2,967 Program Manager 1 6 2,500 15,000 15,000 - 0 150 121 223 2,967 2,967 - International Staff 6 100,500 82,500 18,000 - 18,000 17,798 14,832 2,967

Katanga Program Coordinator 1 6 1,000 6,000 6,000 6000 43 150 15 90 90 Program Coordinator 1 6 1,000 6,000 6,000 6,000 6,000 43 150 15 1,245 1,245 - Site Coordinators 6 6 400 14,400 14,400 14,400 102 360 90 3,312 - 3,312 Monitoring & Evaluation Officer 1 6 750 4,500 4,500 - - 32 113 15 956 956 - Finance/Admin Assistant 3 6 500 9,000 6,000 3,000 3,000 64 225 45 2,003 1,335 668 Logistics Assistant 2 6 500 6,000 3,000 3,000 3,000 43 150 30 1,335 668 668 Program Officer 1 6 350 2,100 2,100 - 15 53 15 494 494 Purchase officer 1 6 350 2,100 2,100 - - 15 53 15 494 494 - Radio operators 2 6 350 4,200 2,100 2,100 30 Log/Admin Assistants 6 6 250 9,000 9,000 9,000 64 225 90 2,273 - 2,273 Field Supervisors 3 6 150 2,700 2,700 2,700 19 68 45 790 - 790 Drivers 4 6 180 4,320 2,160 2,160 2,160 31 108 60 1,192 596 596 Cook/Janitor 9 6 150 8,100 8,100 8,100 57 203 135 2,369 - 2,369 Storekeepers 9 6 150 8,100 8,100 8,100 - 57 203 135 2,369 - 2,369 Office/Residence guards 30 6 100 18,000 18,000 18,000 128 450 450 6,165 - 6,165 Warehouse Guards 27 6 100 16,200 16,200 16,200 115 405 405 5,549 - 5,549 National Staff 105 114,720 27,960 86,760 24,300 66,360 30,545 5,294 25,251

Total 111 215,220 110,460 104,760 24,300 84,360 48,344 20,125 28,218 Annex D: Air Transportation Materials from Bukavu to Remote Sites

Tools Cost per Site (MT) ton1 Total cost Kabalo 5$ 1,500 $ 7,500 Kongolo 5$ 1,500 $ 7,500 Kasongo (Samba) 5$ 1,500 $ 7,500 Kindu 5$ 1,500 $ 7,500 Total 20$ 30,000

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