Tri-Dam Project
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AGENDA MATERIALS TRI-DAM PROJECT TRI-DAM POWER AUTHORITY \\II #\\ BOARD MEETING November 21, 2019 REGULAR BOARD MEETING AGENDA TRI-DAM PROJECT of THE OAKDALE IRRIGATION DISTRICT and THE SOUTH SAN JOAQUIN IRRIGATION DISTRICT NOVEMBER 21, 2019 9:00A.M. CALL TO ORDER: Oakdale Irrigation District 1205 East F Street Oakdale, CA 95361 PLEDGE OF ALLEGIANCE ROLL CALL: John Holbrook, Bob Holmes, Dave Kamper, Ralph Roos, Mike Weststeyn Gail Altieri, Brad DeBoer, Herman Doornenbal, Tom Orvis, Linda Santos PUBLIC COMMENT: The Joint Board of Directors encourages public participation at Board meetings. Matters affecting the operation of the Tri-Dam Project and under the jurisdiction of the Joint Districts and not posted on the Agenda may be addressed by the public, and limited to 5 minutes per person. California law prohibits the Board from taking action on any matter that is not on the posted Agenda unless the Board determines that it is a situation specified in Government Code Subsection 54954.2. CONSENT CALENDAR ITEM 1-2 I. Approve the regular board meeting minutes of October 17, 2019. 2. Approve October 2019 financial statements and statement of obligations. a. Investment portfolio and reserve fund status. ACTION CALENDAR ITEMS 3- 12 3. Discussion and possible action to authorize the General Manager to sign the Professional Services Agreement with PAR Environmental Services, Inc. for Cultural Resources Studies along Hells Half Acre Roadway (5N95)- USFS. 4. Discussion and possible action to utilize the general fund or maintenance fund for Beardsley Afterbay maintenance repair project. 5. Discussion and possible action to approve staff to procure all materials, equipment, and training necessary to proceed with the Beardsley Afterbay Sheet Pile Grout Work Plan. 6. Discussion and possible action to approve professional services agreement with Watermark Engineering, Inc. for streamgaging services. 7. Discussion and possible action to approve Resolution TOP 2019.10 Elect New Secretary and General Manger. 8. Discussion and possible action to approve Resolution TOP 2019.11 Authorization for Maintenance of Deposit Accounts. 9. Discussion and possible action to approve 2019 annual recognition of unrepresented staff. 10. FishBio presentation and discussion and possible action to approve 2020 budget proposal. 11. Discussion and possible action to approve 2020 draft budget. 12. Discussion and possible action to approve 2020 ACW A membership dues. DISCUSSION ITEM 13-14 13. 2019 JBEW Performance Recognition. 14. Discussion and update on Washington D.C. activities- Jason Larrabee. COMMUNICATIONS ITEMS 15-18 15. Staff reports as follows: a. General Manager Report b. Maintenance Report . c. Operations Report d. Compliance Report 16. Generation Report 17. Fisheries studies on the Lower Stanislaus River CLOSED SESSION ITEM 19 19. a. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Government Code§ 54956.9(d)(l) Tri-Dam v. Emilo Arco et al. Eastern District of California Case No. I: 19-cv-01505-DAD-BAM Tri-Dam v. Resort at Lake Tulloch, LLC Eastern District of California Case No. 1:19-cv-01536-DAD-EPG b. CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION Significant Exposure to Potential Litigation Government Code§ 54956.9(d)(2) Four(4) cases c. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant Exposure to Potential Litigation Government Code § 54956.9(b) One (I) case ADJOURNMENT ITEM20 20. Adjourn to the next regularly scheduled meeting G Hems on the Agenda may be taken in any order. 0 Action may be taken on any item listed on the agenda. D Writings relating to an open session agenda item that are distributed to members of the Board of Directors will be available for inspection at the Tri~Dam Project office, excluding writings that are not public records or are exempt from disclosure under the California Public Records Act. o ADA Compliance Statement: In compliance with the Americans with Disability Act, if you need special assistnnce to participate in this meeting, please contact !he Clerk at (209) 965~3996 ext. 110. Notification 48 hours prior to meeting will enable the Project to make reosonable arrangements to ensure accessibility to this meeting. MEETING MINUTES TRI-DAM PROJECT MINUTES OF THE JOINT BOARD OF DIRECTORS REGULAR MEETING October 17,2019 Manteca, California The Joint Boards of Directors of the Oakdale Irrigation District and the South San Joaquin Irrigation District met in joint session at the office of South San Joaquin Irrigation District located in Manteca, California on the above date for the purpose of of the TRI-DAM PROJECT, pursuant to the resolution adopted by each of the Districts on July 29, 1955. President Kamper called the meeting to order at 9:00 a.m. OlD DIRECTORS BRAD DeBOER HERMAN DOORNENBAL GAIL ALTIERI LINDA SANTOS Also, Present: Jeff Shields, lnt<>rirY ifPJE3ct; Rick Dodge, Finance Manager, Tri-Dam Project; Genna Brian Belitz, Operations Swpervisor, Tri-Dam Project; QJ111PIIq[tce, Tri-Dam Project; Mia Brown, Counsel, SSJID; · Rietkerk, General Manager, SSJID; Jason Jones, regular board meeting minutes of August 15, 2019. ITEM #2 Approve the board meeting minutes of September 19, 2019. ITEM #3 Approve the special board meeting minutes of October 3, 2019. Director Holbrook moved to approve the Consent Calendar items #1, 2, and 3 as presented. Director DeBoer seconded the motion. The motion passed OlD 4-0, SSJID 4-0. Page 1 TOP October 17, 2019 ACTION CALENDAR ITEM #4 Quarterly presentation of monthly and year-to-date financial statements and September statement of obligations Finance Manager Dodge reviewed the September 2019 financial statements, noting net revenue of $2.27 million for the month, presented the quarterly activity and secur~ies held in each of the Project's reserve funds, and reviewed the September statement of obligations and responded to questions. Director DeBoer moved to file the financial statements and st:oJIAnlF ligations as presented. Director Roos seconded the motion. The motion passed OlD D 4-0. ITEM #5 Discussion and possible action to approve to records retention policy and Resolution TDP 2019-0Ba, as well as rli«:r.n action to approve destruction of selected records Finance Manager Dodge presented an amlenae.!ct'TJ Heads and the General Manager to approve of specific records to destroy. Director Holbrook moved to table the nAr,rlrnAt~k and authorize destruction of the selected records as presented.' nded the motion. The motion passed OlD 4-0, SSJID 4-0. ITEM #6 Discussion and 'eoeater and Duplexer with Battery Backup for repeater and duplexer and answered Director questions. :IU~)Ie:Keras presented. Director Altieri seconded action to approve new lighting for Beardsley Service . the quotes for new lighting at the Beardsley Service Center and Director Santos the new lighting as presented. DirectorWeststeyn seconded the motion. The motion OlD 3-1, SSJID 4-0. Director Doornenbal voted no. ITEM #8 Review and authorize the permitting process for vegetation management facilities, application requirements and fee Susan Larson presented the updated plan, using information gathered from stakeholders at Tulloch, and resources agencies. The plan notes that private landowners are responsible for their privately owned facilities; however, Tri-Dam must approve any activity that occurs within the FERC boundary (515' contour elevation and below). An application form, including description of facilities and method of treatment would be required. Page 2 TDP October 17, 2019 Director Santos moved to approve a vegetation management application fee of $500 to cover the administrative costs, and include a performance deposit of $1 ,000 to cover the cost of potential removal by Tri-Dam if required. Director Holbrook seconded the motion. The motion passed OlD 4-0, SSJID 4-0. ITEM #9 Discussion and possible action to approve Preliminary Seepage Mitigation Recommendations Tulloch Dam Spillway Engineering and Design Services Jason Jones, OlD Support Services Manager, presented seepage mitigation recommendations and the related pre-construction and r-nro.,tro sArvicf~s proposal from Condor Earth Technologies, and answered Director questions. Director Holbrook moved to authorize OlD General 111'"'n"'' Amendment No. 1 to Work Release No. 020 to Condor Earth Technologies . .... , and to enter into an Agreement with the contractor selected through ··•··· .. exceed $225,000. Director Doornenbal seconded the motion. The ITEM #10 Discussion and update on the No discussion. of Donne/Is Thrust FM Dodge announced pertaining to the nnlnn<>ll ITEM #12 Staff the Board and staff that Tulloch Reservoir cfrE~flec~t Tulloch Reservoir. No the Lower Stanislaus River Director DeBoer thanked Susan Larson and all staff that participated on the Shoreline Management Conference. Director Santos added staff did an outstanding job and was glad she attended. Director Roos advised the next SJTA meeting is November 18 in Turlock. Page 3 TOP October 17, 2019 Recess to Tri-Dam Power Authority President Kamper recessed to the Tri-Dam Power Authority Board of Commissioners meeting at 10:35 a.m. The Tri-Dam Project meeting resumed at 10:40 a.m. after the Tri-Dam Power Authority meeting adjourned. President Kamper announced that closed session item 16d should move to open session. Director DeBoer moved to change the agenda as presented. seconded the motion. The motion passed OlD 4-0, SSJID 4-0. ITEM #16 Closed Session President Kamper announced before closed session would be discussed: a. CONFERENCE WITH LEGAL Significant Exposure to Potential i+iindfii'\ri"'' Government Code§ 54956.9(d)(2) Four (4) cases b. CONFERENCE WITH L Consideration of Initiation Government Code § b4!~5ci.H( One (1) case At the hour of 10:54 a. Disclosure of rAnnrh'~ pursuant to Government Code Section 54957.1: There ~lm;ed session. General Manager Jeff Shields, relayed to the Board items ~J;JagerCandidate Jarom Zimmerman. a.m. due to another commitment** A motion.was·'rr Holbro>ok. seconded by Director Doornenbal to make the following offer regarding· fringe benefits: $190,000 base no housing stipend.