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Tri-Dam Project AGENDA MATERIALS TRI-DAM PROJECT TRI-DAM POWER AUTHORITY \\IJ IJ\\ BOARD MEETING March 19, 2020 REGULAR BOARD MEETING AGENDA TRI-DAM PROJECT of THE OAKDALE IRRIGATION DISTRICT and THE SOUTH SAN JOAQUIN IRRIGATION DISTRICT MARCH 19, 2020 8:00A.M. CALL TO ORDER: Oakdale Irrigation District 1205 East F Street Oakdale, CA 95361 PLEDGE OF ALLEGIANCE ROLL CALL: John Holbrook, Bob Holmes, Dave Kamper, Ralph Roos, Mike Weststeyn Gail Altieri, Brad DeBoer, Herman Doornenbal, Tom Orvis, Linda Santos PUBLIC COMMENT: The Joint Board of Directors encourages publi c participation at Board meetings. Matters affecting the operation of the Tri-Dam Project and under the jurisdiction of the Joint Districts and not posted on the Agenda may be addressed by the publi c, and limited to 5 minutes per person. California law prohibits the Board from taking action on any matter that is not on the posted Agenda unless the Board determines that it is a situation specified in Government Code Subsection 54954.2. CONSENT CALENDAR ITEMS 1-2 l. Approve the regular board meeting minutes of February 20, 2020. 2. Approve February 2020 financial statements and statement of obligations. a. Investment p01tfolio and reserve fund status. ACTION CALENDAR ITEMS 3- 11 3. Discussion and possible action to approve annual fee for use of Federal Lands for operations of the Tri-Dam Project 4. Discussion and possible action to authorize the General Manager to sign the Professional Services Agreement with Gannett Fleming, Inc. for the preparation of the dam breach analysis and updated inundation mapping for Beardsley, Donnells, Tulloch and Goodwin Projects, including a budget adjustment for Account #59690. 5. Discussion and possible action to authorize the General Manager to enter into Contract with Condor Earth for the Beardsley Afterbay Maintenance Repair Project- Phase II work plan, including design and pre-construction services, including sub-consultant Monk & Associates. 6. Discuss and consider JPIA Tri-Dam Member and Alternate designations 7. Discuss and designate member or alternate to attend JPIA meeting on beha lf ofTri-Dam 8. Discussion and possible action to approve the purchase of one (1) Y2 ton Roving Operator Truck 9. Discuss and consider converting the Tulloch house into office space. I 0. Discussion and possible action to approve replacement of the security operating system and DVRs. II. Discussion and possible action to approve adoption of Resolution TDP 2020-02 to censure Director Linda Santos (this item may be considered after closed session.) DISCUSSION ITEM12 12. Discussion and update on Washington Advocacy and Public Relations. COMMUNICATIONS ITEMS 13-16 13. Staff reports as follows: a. General Manager Report b. Maintenance Report c. Operations Report d. Compliance Report 14. Generation Report 15. Fisheries studies on the Lower Stanislaus River I 6. Directors' Comments CLOSED SESSION ITEM17 17. a. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant Exposure to Potential Litigation Government Code§ 54956.9(d)(2) One (1) case b. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Possible Initiation of Litigation Government Code§ 54956.9(d)(4) Three (3) cases c. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION Government Code§ 54956.9(d)(1) Genna Modrell, Susan Larson v. Oakdale Mutual Water Company LLC, South San Joaquin Irrigation District, Tri-Dam Project (19-CIV-07604) San Mateo Superior Court ADJOURNMENT ITEM 18 18. Adjourn to the next regularly scheduled meeting D Items on the Agenda may be taken in any order D Action may be taken on any item listed on the agenda. 0 Writings relating to an open session agenda item that are distributed to members of the Board of Directors will be available for inspection at the Triw Dam Project office·, excluding writings that are not public records or are exempt from disclosure under the California Public Records Act. o ADA Compliance Statement: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the Clerk at (209) 965-3996 ext. II 0. Notification 48 hours prior to meeting will enable the Project to make reasonable arrangements to ensure accessibility to this meeting. MEETING MINUTES TRI-DAM PROJECT MINUTES OF THE JOINT BOARD OF DIRECTORS REGULAR MEETING February 20, 2020 Manteca, California The Joint Boards of Directors of the Oakdale Irrigation District and the South San Joaquin Irrigation District met in joint session at the office of South San Joaquin Irrigation District located in Manteca, California on the above date for the purpose of conducting business of the Tri-Dam Project, pursuant to the resolution adopted by each of the respective Districts on July 29, 1955. President Kamper called the meeting to order at 9:00a.m. OlD DIRECTORS SSJID DIRECTORS DIRECTORS PRESENT: TOM ORVIS DAVE KAMPER HERMAN DOORNENBAL RALPH ROOS GAIL ALTIERI JOHN HOLBROOK BRAD DeBOER MIKE WESTSTEYN LINDA SANTOS BOB HOLMES DIRECTORS ABSENT: Also, Present: Jarom Zimmerman, General Manager, Tri-Dam Project; Rick Dodge, Finance Manager, Tri-Dam Project; Genna Modrell, Finance Assistant, Tri-Dam Project; Susan Larson, License Compliance, Tri-Dam Project; Troy Hammerbeck, Maintenance Supervisor, Tri-Dam Project; Brian Belitz, Operations Supervisor, Tri-Dam Project; Kevin Ogg, Technician, Tri-Dam Project; Mia Brown, Counsel, SSJID; Steve Knell, General Manager, OlD; Peter Rietkerk, General Manager, SSJID; John Mills, Chicken Ranch Rancheria Me-Wuk Indians of California PUBLIC COMMENT John Mills on behalf of Chicken Ranch Rancheria reminded the Board that one year ago the tribe declared an emergency regarding the water supply and advised that the local utility is unable to provide water. The tribe is looking for 5,000 acre feet on a long-term transfer and request the districts to begin discussions with the tribe. GM Knell reminded the Board that the 47th Annual Ag Scholarship Luncheon will be March 19 and suggested the March meeting begin at 8:00 a.m. CONSENT CALENDAR ITEM #1 Approve the regular board meeting minutes of January 16, 2020. ITEM #2 Approve the January 2020 financial statements and statement of obligations including the investment portfolio. Page 1 TOP February 20, 2020 Director Doornenbal rnoved to approve the Consent Calendar items #1 and #2 as presented. DirectorWeststeyn seconded the motion. The motion passed with a roll call vote: OlD 5-0, SSJID 5-0. ACTION CALENDAR ITEM #3 Discussion and possible action to approve the December 2019 financial statements. Finance Manager Dodge reviewed the preliminary December 2019 financial statements, noting net revenues of $198,000 for the month and $28.6 million for the year. Although December generation was greater than average, the annual non-cash accounting entries related to pension expense (GASB 68) and Other Post-Employment Benefits. (GASB 75) significantly impaired December net revenues. Dodge also advised that the auditors will arrive next week. Director DeBoer requested the two GASB items be listed separately for clarity. Director DeBoer moved to file the December 2019 financial statements. Director Holbrook seconded the motion. The motion passed OlD 5-0, SSJID 5-0. ITEM #4 Discussion and possible action to approve an increase in Jason Larrabee's retainer. GM Zimmerman reminded the Board that Tri-Dam engaged VNF Solutions in May 2018 to provide consulting services. The services provided are not legal services, but consulting services in the form of federal lobbying, advocacy before Congress., and advice regarding strategic legislative and policy-making concerns relating to the following: • The 1988 Agreement between the Districts and the United States Bureau of Reclamation; • New Melones Reservoir storage and operations matters; • Voluntary Settlement Agreement ("VSA") matters relating to New Melones Reservoir; • CVPC federal legislation; • Federal legislation; • Federal legislation relating to Friant Dam; • OCAP-Biological Opinion and long-term operations. Jason Larrabee has primary responsibility for this representation, and Tri-Dam agreed to pay a fixed fee of $10,000 per month, for approximately 25 hours of professional services. On January 23, 2020, Tim O'Laughlin sent an email to Tri-Dam requesting an increase in Jason Larrabee's retainer to continue consulting services with VNF Solutions. This retainer for Jason's time would increase from $10,000 per month to $12,500 per month, retroactive to January 1, 2020. Tim explained that Jason was brought in under value to see what benefits his services provided. Since then his performance has increased as well as the quality and value of his deliverables. Director Holbrook moved to approve the new fee schedule as presented. Director Orvis seconded the motion. The motion passed OlD 5-0, SSJID 5-0. ITEM #5 Discussion and possible action to approve the lactation policy amendment. GM Zimmerman presented the revised Labor Code effective January 1, 2020 relating to employee lactation rights and presented an updated version of section 4.10 in the employee handbook to include the new requirements. Page 2 TDP February 20, 2020 Director Roos moved to accept the updated version as presented. Director Doornenbal seconded the motion. The motion passed OlD 5-0, SSJID 5-0. ITEM #6 Discussion and possible action to approve a wage step policy. GM Zimmerman presented a draft wage step policy and advised there are currently no guidelines in place for determining whether a step increase is appropriate for an individual employee at a given time. Some employees
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