GOGGLE DRIVE TUTORIAL by D. Kritikos

1. LOGGING IN a. Go to drive.google.com b. Username is district username @whsd.us (EX: [email protected]) and password is your email password (EX: Whsd1234) > SIGN IN c. TAKE ME TO THE NEW DRIVE

2. CREATING A FOLDER a. From left menu: NEW > FOLDER b. In box, type name of folder > CREATE > folder appears

3. SHARING A FOLDER (file may be shared the same way) a. Click folder to be shared (blue) > SHARE (person + icon in top toolbar)

b. Type email address(es) in box of people to share folder

c. Select CAN EDIT (people to share can edit files) or CAN VIEW (people to share cannot edit files) > SEND

4. UPLOADING FILES a. NEW > FILE UPLOAD (left menu)

b. Find file and click on it > OPEN > Upload bar turns all blue when file is completely uploaded

c. Uploaded files may be dragged to desired folder 5. PREVIEWING FILES a. If file is in folder, double-click folder (skip this step if not in a folder) b. Right click on file > PREVIEW

c. TOP TOOLBAR IN PREVIEW

i. OPEN - Opens file (select program) > Use this to convert file to Google Docs format (FILES MUST BE CONVERTED TO EDIT IN DRIVE/DOCS) ii. PRINT - Prints file iii. SHARE - Share file with others iv. DOWNLOAD - Download the file v. MORE ACTIONS - Add Star, Rename, Report Abuse vi. ZOOM IN vii. DETAILS - General info, description, sharing, download permission viii. POP OUT - Google Drive Viewer (choose default browser, add comments) ix. CLOSE FILE - Exits preview mode

6. CONVERTING FROM WORD TO GOOGLE DOC (files MUST be converted to Edit in Drive) a. Right click on Word Document > OPEN WITH > GOOGLE DOCS Docs)

Word Doc(W) Google Doc

7. HOMEPAGE LEFT MENU a. MY DRIVE - Returns to Homepage b. INCOMING - Shared with me drive (easy to download, share, rename, copy, or remove a file from here)

c. RECENT - View recent files (easy to find)

d. STARRED - Easy to find files starred (star important files)

e. TRASH - Shows trash (option to RESTORE or DELETE FOREVER)

8. HOMEPAGE MAIN TOOLBAR a. GET LINK - Provides a web address to share file (copy/paste link in email to share file) and Sharing settings (to see who file is already being shared with or share with more)

b. SHARE (person + icon) - share files/folders (also can be done in preview) - see item 3 c. PREVIEW (eye icon) - Previews files - see item 5 d. TRASH (trash can icon) - Deletes files i. Click on file > TRASH

e. MORE ACTIONS (3 dots icon) i. Open with, Move to, Add star, Rename, Make a copy, Download

f. LIST VIEW/GRID VIEW Toggle

g. SORT OPTIONS i. Last modified, last edited b me, Last opened by me, Name (alphabetical)

h. DETAILS (i icon) - File details

i. SETTINGS (gear icon)

i. SETTINGS 1. GENERAL SETTINGS

a. Convert Uploads - Option to convert all uploads to Google Docs editor format b. Language - change language setting c. Density - change look of page between comfortable, cozy, compact ii. MANAGE APPS - shows apps connected to Drive (default)

iii. DOWNLOAD DRIVE - to desktop iv. LEAVE NEW DRIVE - returns to Old Drive v. HELP - Tutorials on using Google Drive

9. HOMEPAGE TOP TOOLBAR a. Google + (+Name) b. Apps (9 Dots) - Goes to other Google Apps

c. Notifications (Bell) d. Google + Share (Box +) e. Account Profile (blue person) - Change photo, view profile, add account, SIGNOUT

10. OLD DRIVE vs NEW DRIVE a. Folders take up less room

b. Create menu is replaced by NEW button

c. SHARED WITH ME is replaced by INCOMING