Q1 We Will Be Proposing to Raise the Annual Membership Fee* at the Next AGM from the Current Cost of £5 Per Year

2018 Annual General Meeting

19:30 Wednesday 7th March Societe Jersiaise Members Room

1 Agenda

1. Report on 2017 and plans so far for 2018. 2. Presentation and adoption of accounts. 3. Election of the Committee. 4. Constitutional changes 5. Proposed increase in membership fee for 2019. 6. Results of Survey Monkey. 7. AOB

2 1. Report on 2017 and plans so far for 2018

3 Jersey Bat Group • A charity and NPO run exclusively by volunteers ‘To survey and monitor bat populations, roosts, hibernacula and foraging sites in Jersey and provide information and education regarding bats to the Jersey public. Where possible to take steps to help protect local bat populations, in line with recommendations from the Species Action Plan’.

Website: www.jerseybatgroup.org Email: [email protected] Social Media: @jerseybatgroup Jersey Bat Group

Some of our 2017 included • Giving public walks to over 150 people as part of International bat weekend • Leading walks for other charities, including Jersey Zoo, Mencap, WI and the National Trust for Jersey • Carried out 24 nights of trapping, caught 212 bats, ringed 22 Nathusius pipistrelles and radio-tracked 2 bats – 1 x Alcathoe and 1 x Nathusius pipistrelle • Undertook 7 transect and point count activities walks • Updated the roost register and carried out 4 emergence surveys • Analysed recordings from 4 static bat detectors on seven sites in the Island • Checked over 100 bat boxes in woodlands on a monthly basis The Jersey Bat Project • In 2017 prior to the launch, a number of events took place:

• The Jersey Bat Group delivered an assembly at Les Landes School (located in the JNP) all about bats • Les Landes school received a talk from Jersey Bat Group member Ani Binet and then took part in a bat box building workshop at led by Chris Wilson, Workshop Manager at the States of Jersey Prison • Bat boxes were installation (made by the children) in the Jersey National Park • Bat moonlight walk for the Scouts was carried out at Val de la Mare, led by the Jersey Bat Group. So far we’ve…

• Taught lessons at Plat Douet School (years 3 and 4) • Carried out full-school assemblies at Grands Vaux, JC Prep, St Peter’s, Bel Royal, Les Landes and Mont A’bbe Schools • Carried out a bat walk for Trinity School • Visits to forest school areas to advise where to position bat boxes • Talk to an after-school club at St George’s School • We will be giving more talks to further schools this year • We will be carrying out a bat walk for St Saviour’s school

Awareness

• Hugh the bat – launch • Talks to various other charities and at events (Wild about Jersey, Jersey Library etcetera) • Walks for the public (International Bat Weekend) and for charities • Radio interviews • Articles in the JEP and other publications • Attendance at events (RAHS Summer Fayre, JSCPA open day etc.) • Social media presence • JBG clothing Fundraising

• Fundraising at events • Items for sale • Jersey Bat Group Notebook • Donations from events such as bat walks and talks • Hallowe’en pub quiz • Encouraging new members • Grant funding 2017 Trapping • Led by Ani Binet • Two projects and one training weekend • Training with Dani Linton and Keith Cohen • Nathusius pipistrelle project • Woodland Project • 21 volunteers took part • 1 volunteer ran all 24 sessions. • 5 volunteers carried out over 10 sessions each. • All other volunteers did 5 or fewer sessions each.

• Also other research also carried out by Ani (Annyctulus Ecology)

13 14 2017 Trapping

Nathusius Project 2017 • 10 volunteers trapped at 2 sites over 9 nights • 32 Nathusius pipistrelles were caught. • Of which 22 were ringed • 91 bats in total were caught of 4 species. • 54 Common pipistrelle bats, • 32 Nathusius pipistrelle bats, • 2 Brown long-eared bats and • 3 Natterer’s bats

15 2017 Trapping

Training Weekend • 16 participants trapped at 3 sites over 4 nights • 28 bats were caught of 6 species • 13 common pips • 1 Nathusius pip • 3 Grey long-eareds • 1 Brown long-eared • 9 Natterer’s and 1 Alcathoe

16 2017 Trapping

Woodland Project 2017 • 13 volunteers trapped at 7 Sites over 11 nights. • 93 bats were caught of 6 species. • 61 Common pipistrelles, • 7 Natterer’s • 21 Kuhl’s pipistrelles • 2 Nathusius pipistrelles • 1 Brown long-eared • 1 Geoffroy’s

17 50

30 Adult Male Adult Female 20 Juvenile Male 10 Juvenile female

0 Ppip Pnat Pkuh Mn Malc Mem Paur Paus Woodland bat walks

• Led by Amy Hall • A transect walk carried out within seven woodlands. • The walked transect and point counts (5 per transect) will be repeated three times in the evening, conforming to the following timing: • Transect 1: 15 minutes before sunset to 30 minutes after sunset • Transect 2: 30 minute after sunset to 1hr 15 minutes after sunset • Transect 3: 1hr 15 minutes after sunset to 2hrs after sunset

Calls per site and per transect

1200

1000

800

600

400

200

0 Eqypte Mont Ube Noirmont Creepy Valley St Catherines Lecq Fern Valley First Second Third Total PRF Surveys • Led by Piers Sangan • Transect surveys in several woods • Climbing of trees to check PRFs for suitability • Use of camera trap to trail use for emergence and re-entry of bats at roosts/suspected roosts • Confirmation of BLEB roost site in Greve d’lecq • Problems: time consuming to check trees and obviously many PFRs in the woodlands Static Detectors

• Led by Ed Bell • Placed in the 7 woodlands surveyed in 2017 • Many thousands of sound files recorded, of which some still need analysing • Majority of calls are common pipistrelles • Analysis would be made easier by using auto-ID software to screen out the common pipistrelle files, knowing that we will then miss a percentage of other calls mixed in • New microphones may reduce the noise on the file and enable better ID (automatic and via hand) • When not used in the woodland project – used in other survey work Bat Boxes • Co-ordinated by Miranda Collett • The bat box project has been running since the end of 2014 and currently we have a total of 101 boxes erected in 9 separate woodlands in Jersey • These boxes are monitored for bat occupation every month between April and October by volunteers from the Jersey Bat Group and frequently during the winter months (plan to check year round from 2018) • Data loggers were placed in 10 boxes (5 Kent and 5 Schwegler) and were programmed to run for up to a year. Most of these have now been removed and are currently being analysed • They were programmed to record temperature in the box every 3 hours. Bat occupation is thought to raise the temperature by 2-3°C so this could give more information on bat occupation outside of the official checks

Governance for 2018

• Charity Law • GDPR (Data protection law) • Trustees Insurance • Safeguarding – BCT insurance • Pam and Amy have undertook basic safeguarding training • Please advise if anyone else would like training • Amy is the JBG safeguarding officer • Health and Safety • Risk assessments • First aid • Equipment register, asset tags and ordering procedure Survey plans for 2018

• Discontinue the PRF surveys, but to try to monitor known/suspected tree roosts using remote cameras • Placing of static detects in woodlands we’ll working in and at other key sites to answer specific scientific question • Woodland transect surveys/members walks in 6 woodlands (to be confirmed, but likely Le Scez, Westmount, St Clement Parish woodland, La Commune, Pont Marquet and Les Gellettes • Nathusius project trapping and woodland project trapping • Emergence surveys at roosts chosen from the Roost register • Checking of Woodland Project bat boxes Members diary for 2018

2018 Events Surveys - open to all Members Meetings 2018 Events Surveys - open to all members Members Meetings members June 1st- Distribute Co-Op collection boxes Emergence surveys - days will vary See Events and Surveys February 24th & 25th February Wild About - Central Co-Ops depending on home owners' Jersey preferences 13th pm Bat Watch walk and talk from 6th 9 to 11 p.m. Hamptonne March 22nd p.m. Ecology Trust anniversary 7th AGM Hamptonne for Jersey Heritage emergence survey celebrations Talks by various sponsors . 7th 5 to 7 p.m. Mont Orgueil castle organisations, including JBG (Ed Bell) daylight survey talk on the Static Acoustic 25th-9 am Hugh the Bat talk by Amy 8th 5 to 7 p.m. Houge Bie daylight Monitoring programme Hall to St Saviour's School survey July Emergence surveys - days will vary See Events and Surveys April 1st- Distribute Co-Op collection Nathusius trapping - Fridays 4th - Committee depending on home owners' boxes - Eastern Co-Ops and Saturdays meeting - to include preferences Planning for emergence approving the Nathusius and Woodland trapping - surveys - contacting home Charities registration Fridays and Saturdays - commencing owners application. late July August 17th - 19th Guernsey CI Bat Emergence surveys - days will vary See Events and Surveys Conference depending on home owners' May 1st- Distribute Co-Op collection Woodland activity walk See Events and 25th and 26th pm Public Walks for preferences boxes - Western Co-Ops surveys commence days may Surveys International Bat Night Nathusius and Woodland trapping - vary Fridays and Saturdays 2nd pm Bat walk for Mencap clients Nathusius and Woodland and the Rozel Pond trapping - Fridays and September Emergence surveys - days will vary See Events and Surveys Saturdays depending on home owners' 14th- pm Bat walk for St Saviour's 30th 5 to 7 p.m. Hamptonne preferences school from St Ouen's Scout hut. daylight survey Nathusius and Woodland trapping - Fridays and Saturdays 25th pm Public Walk from the Wetland Centre for NTJ's Love October Any last surveys or trapping, Nature festival. depending on the weather November End of season celebration 26th Talk by Amy Hall during the day for members and at Durrell for their Bioblitz event and friends/family - date and public walk in the evening 8.30 pm event to be decided December 5th - Last meeting of the year - Christmas drinks and nibbles 2. Presentation & adoption of accounts

• Report from Pam de Gruchy, Treasurer Jersey Bat Group Accounts

Accounts adopted and approved 3. Election of the Committee

Current Committee • Chair – Amy Hall • Secretary – Jane Hurley • Treasurer – Pam de Gruchy

There are the two new roles on the Committee • Communications Officer • Research Officer

Existing officer • Fundraising Officer – Robert Hurley COMMUNICATIONS OFFICER Edward Bell nominated, seconded and duly elected Responsibilities: • The Communications Officer is responsible for ensuring that the JBG and its sponsors receive the widest possible media coverage in order to create a positive general public awareness of the JBG and its activities. • The Communications Officer s a member of the Executive Body.

Duties: • Help develop and implement a communications plan that will ensure the activities and research findings of the JBG are known and understood by the members, other bat groups, the relevant regulatory bodies in Jersey and the general public in Jersey, as appropriate. • Write and issue media releases via facebook, the JBG website, twitter, instagram, BCT and/or local media, as appropriate. • Source articles, stories, interviews, photographs and profiles etc. from members and others for media release as above. • Act as a liaison officer for the media at all JBG events and functions, or arrange for another member of the Executive Body to act when not able to attend. • Develop and maintain a close working relationship with all local media personnel. • Ensure that all events and activities are publicised, working with other members of the Executive Body (e.g.the Fundraising Officer) where appropriate. • Keep the Executive Body informed of any media activities. • Have a good understanding of the JBG constitution, rules and protocols, and the responsibilities of all officers in accordance with the Charities (Jersey)Law 2014. RESEARCH OFFICER Piers Sangan nominated, seconded and duly elected Responsibilities: • The Research Officer is responsible for keeping the Executive Body up-to-date on the progress of the research projects, commenting on the results of particular activities and any conclusions that can be drawn from those results . • The Research Officer is a member of the Executive Body.

Duties:

 Help develop and implement research projects that meet the aims of the JBG and that are approved by the Executive Body.

 Liaise with those leading the various research projects so as to report to the Executive Body on the progress of the research projects and any interim results.

 Assist where required with the drafting of grant applications to charitable trusts or statutory bodies, for approval by the Executive Body before submission.

 Assist where required with recruiting, organising and inspiring volunteers for all the research projects.

 Ensure that all events and activities are publicised, working with other members of the Executive Body (e.g. the Publicity Officer) where appropriate.

 Have a good understanding of the JBG constitution, rules and protocols, and the responsibilities of all officers in accordance with the Charities (Jersey)Law 2014. 4. Constitutional changes

• The constitution has been updated (circulated to members 12/02/2018) • The old Constitution was out of date and was not being followed • Changes are mainly to better reflect what we actually do! • There may be further changes depending on the requirements of the Charity Law

Constitutional changes agreed Increase to £10 5. Proposed increase in agreed membership fee for 2019. Member’s Survey

Dr Amy Louise Hall CBiol MRSB MCIEEM JBG Chairperson

37 Survey design and responses

• We used Survey Monkey • Only 10 questions for free, so we used this to in fact ask about 15 questions! • Survey emailed about and also a link placed on Facebook • Most responses were received swiftly, with a few ones forthcoming following email reminders • Responses from a total of 19 members (27.14% of people emailed) • This is a good percentage response for a questionnaire, but the 72.86% are probably the people we wanted to engage with further • Most people answered all of the questions • We received useful feedback (thank you) • We will enact changes based on the results • The survey is now closed for the purpose of this analysis, but if anyone still wanted to complete it then it is still open • Now on to the results from the 10 questions!

38 Q1 We will be proposing to raise the annual membership fee* at the next AGM from the current cost of £5 per year. Which of the following amounts would you be willing to pay for annual membership if the fee was raised?

* Please note that we are not proposing any changes to our corporate membership fees

39 Q2 We are looking at member training requirements for 2018 and 2019, which of the following would you like to attend? Please indicate your preferred days and times for the training you can select more than one day or time and as many training courses as you wish.

WEEKDAY SATURDAY SUNDAY EVENINGS TOTAL RESPONDENTS

27.27% 45.45% 54.55% 90.91% • How to use a bat detector 11 3 5 6 10 23.08% 53.85% 53.85% 92.31% • Sound analysis of bat bats 13 3 7 7 12 38.46% 61.54% 61.54% 92.31% • Bat ID course 13 5 8 8 12 25.00% 62.50% 75.00% 100.00% • Advanced survey techniques course 8 2 5 6 8 36.36% 45.45% 54.55% 90.91% • Roost visitor training 11 4 5 6 10 58.33% 58.33% 58.33% 91.67% • Planning for Protected Species 12 7 7 7 11 55.56% 44.44% 44.44% 88.89% • Bats for Building Professionals 9 5 4 4 8 • Designing Buildings for Bats and 44.44% 55.56% 55.56% 77.78% Biodiversity: A Course for Architects, 9 4 5 5 7 Designers and Consultants

Comment (1) General info about different species

40 Q3 Attendance of monthly meetings is often low and so we are looking to improve members experience by varying meeting locations and replacing survey season meetings with events. Please rank these events from 1 (not interested) to 4 (yes, I'll attend!). If you have any other suggestions then please use the 'other' box to let us know.

NOT SOMEWHAT TOTAL NEUTRAL I'LL ATTEND! INTERESTED INTERESTED RESPONDENTS

• Emergence survey at a 0.00% 5.26% 63.16% 36.84% current roost register 19 0 1 12 7 site or new site

• Bat walk with advice on 0.00% 29.41% 41.18% 35.29% 17 bat detector use 0 5 7 6

• Fundraising event such 10.53% 10.53% 26.32% 52.63% 19 as a pub quiz 2 2 5 10

0.00% 0.00% 47.37% 57.89% • Guest speaker 1 0 0 9 11

Comment (1) Would prefer pub quiz, guest speaker type events in winter months rather than active survey season. Think the idea of mixing a survey type activity with meeting is a good one. 41 Q4 Would you be able to attend more members meetings if they were at a different date or time? Please indicate your preferred choices from the following (more than one answer is acceptable).

Answered: 17 ; Skipped: 2

Comments (11) 19:00 UNTIL 19:30 UNTIL 20:00 UNTIL TOTAL 20:30 21:00 21:30 RESPONDENTS 1. No. A local pub after a walk 54.55% 45.45% 9.09% Monday 11 6 5 1 2. Yes. Have Asthma. Put off by all the stairs going up to top floor room. Room too hot/poor ventilation. 45.45% 45.45% 27.27% Tuesday 11 3. No 5 5 3 4. I tend not to come, one of the reasons is that it’s in town. I live at les 33.33% 73.33% 13.33% landes, it’s flipping miles away! But don’t expect them to be changed for Wednesday 15 5 11 2 me ?? 5. No 55.56% 55.56% 11.11% Thursday 9 5 5 1 6. Happy with current venue, although alternative venues such as a pub close to bat walk route might work well for activity based meetings? 66.67% 33.33% 0.00% Friday 3 7. A change in location would be good, maybe alternate each month 2 1 0 (N,S,W,E of the Island)

66.67% 66.67% 33.33% 8. Societe is fine Saturday 3 2 2 1 9. No 10.I'd like to know a bit more about the fruit bats at the zoo 100.00% 0.00% 0.00% Sunday 2 2 0 0 11.Yes (Elms new meeting room after it’s built) Or Frances Le Sueur Centre

42 Q5 Which of the following events would you like to help us with?

TOTAL YES I'LL HELP NO I CAN'T HELP RESPONDENTS

83.33% 16.67% Emergence survey 18 15 3

66.67% 33.33% Fundraising event 12 8 4

69.23% 30.77% Educational event 13 9 4

93.75% 6.25% Woodland walk survey 16 15 1

75.00% 25.00% Trapping survey assistant 16 12 4

14 people provided email addresses and we’ll be in contact about helping at these events

43 Q6 Would you like to have occasional guest speakers at the winter members meetings? If so do you have any suggestions?

Comments (8)

1. Planning rep., Dept of Environment rep., Someone from other wildlife groups (JSPCA, Men of Trees, Jersey Heritage, JNT), Jon Russ (& sound analysis training) 2. Aimed at beginners if possible please 3. Topic - Hibernation assessment for bats 4. John Russ 5. Feedback from other bat groups Update form Durrell on their bat conservation projects 6. BCT partner officer or other BCT staff member updating on RESPONSES BCT projects. UK Bat group project leaders on what they are 94.74% doing in their groups. Researchers on their area of research Yes 18 e.g. bat box use, LiDAR etc.. Specialists in different areas of survey e.g. Thermal imaging, use of IR cameras etc. 5.26% No 7. ?? 1 8. Anything really related to bats both regionally and Total Respondents: 19 internationally

44 Q7 Would you like more informal events (bat walks, talks, site visits) between May and September?

Comments (5)

1. I think the calendar is full enough! 2. Talks and / or site visits 3. bat walks, site visits 4. Woodland walks always good, or walks in general. Too much emphasis on trapping & technical stuff for me currently 5. site visits to a variety of known bat locations

RESPONSES

Yes 55.56%

No 16.67%

Maybe 27.78%

Total Respondents: 18

45 Q8 We are forming links with several like-minded organisations in 2018 and will have opportunities for JBG members to visit some heritage sites out of hours to survey for bats. Would these activities be of interest to you?

Comments

13 people provided email addresses and noting interest – we will be in contact with you!

46 Q9 In 2018 we will be refreshing our website, but as there are many ways to engage with members please can you let us know which of the following electronic communication and social media sites you use, and which do you prefer to consult to find out about JBG events and news?

Comment (1) Meetings!

47 Q10 Firstly, thank you for your time in completing this survey. As a final point, what else do you think we can do to improve the member experience?

Comments (8)

1. Improve newcomers knowledge 2. More engagement during member meetings. 3. ? 4. Bat walks are probably the best way to encourage new members 5. Seems to be a divide in group, so much emphasis on trapping & having to attend til ridiculous o’clock in the morning, it’s putting less experienced people off or less dedicated people such as me. Appreciate some have to stay late to pack away but it’s not for everyone. Seems to be little alternative activities. Happy to expand if anyone wants me too 6. My first impression of JBG, was a positive, welcoming and friendly one. Keeping this culture is important. The group has a diverse range of activities, so there should be something for everyone of all abilities. We need to make sure all activities are supported, often last year it was the same core trying to cover everything and feeling guilty if we weren’t available to help with fundraising etc. Possibly extend committee membership so that those actively involved in the group are more involved in general decision making? 7. Separate committee meetings from ordinary meetings 8. Please more site visits to a variety of known bat locations

48 7. AOB

• Any other business

49 Thank you!!