PetroChina International Iraq FZE Iraq Branch شركة بتروشاينا انترناشيونال م.م.ح فرع العراق
إعالن عن مناقصات Tenders Announcement الجهة المعلنة : شركة بتروشاينا انترناشيونال م.م.ح فرع العراق )شركة Tenders by: PetroChina International Iraq FZE Iraq بتروشاينا( المنفذة لمشروع حقل نفط الحلفاية ) الذي يبعد 53 كم للجنوب Branch (PetroChina), Operator at Halfaya Oil Field (about 35km southeast of Amarah city) in Iraq, الشرقي من مدينة العمارة( في العراق، وقد اختيرت شركة بتروشاينا لتكون PetroChina is assigned the operator in the consortium, بمثابة المنفذ مع شركائها شركة توتال وشركة بتروناس وشريكهم الحكومي alongside partners TOTAL E&P Iraq PETRONAS شركة نفط الجنوب لتنفيذ المشروع المذكور أعاله تحت العقد الموقع مع Carigali Sdn. Bhd. and the State Partner South Oil Company to develop Halfaya Oil field under contract شركة نفط ميسان . (DPSC) with Missan Oil Company. المناقصات المراد االعالن عنها مدرجة أدناه: :The Announced Tenders are listed below
عنوان المناقصة رقم المناقصة .Tender Title Tender No Purchase of Spare Parts and تجهٍز قطع غٍار ومىاد للىظام الكهربائً 1 Materials for Electric System HFY-PUR/HFO0517-0504 HFY-PUR/HFO0517-0504 1 ومكٍفاث الهىاء. and Air Conditioners. مه الساعت 0000 صباحا مه ٌىم 51 آٌار 4052 و لغاٌت الساعت Bidding collection From 8:00 am on 15th May 2014 to 03000 فترة استالم العطاءاث مساءا مه ٌىم 51 حزٌران period 03:00 pm on 17th June 2014. 4052 رسىم المشاركت بالمىاقصت 500 دوالر امرٌكً Bid Collection fee USD 100.00 البرٌد األلكترووً Contact Email halfaya-quotation@petrochina-hfy.com [email protected] تجهٍز مبادل حراري لمحطت المعالجت Purchase of Spare heat 2 HFY-PUR/PD0460-0447 HFY-PUR/PD0460-0447 2 المركزٌت االولى. .Exchangers for CPF1
مه الساعت 0000 صباحا مه ٌىم 51 آٌار 4052 و لغاٌت الساعت Bidding collection From 8:00 am on 15th May 2014 to 54000 فترة استالم العطاءاث مساءا مه ٌىم 51 حزٌران period 12:00 pm on 15th June 2014. 4052 رسىم المشاركت بالمىاقصت 500 دوالر امرٌكً Bid Collection fee USD 100.00 البرٌد األلكترووً Contact Email [email protected] [email protected] Provision and Installation of تجهيز وتنصيب أثاث في مخيمات Furniture for Iraqi Security 3 HFY-CON/F&C0540-0564 HFY-CON/F&C0540-0564 3 قوات األمن العراقية ونقاط التفتيش. Forces (ISF) Camps and Check Points. مه الساعت 0000 صباحا مه ٌىم 51 آٌار 4052 و لغاٌت الساعت Bidding collection From 8:00 am on 15th May 2014 to 54000 فترة استالم العطاءاث مساءا مه ٌىم 55 حزٌران period 12:00 pm on 11th June 2014. 4052 رسىم المشاركت بالمىاقصت 500 دوالر امرٌكً Bid Collection fee USD 100.00 البرٌد األلكترووً Contact Email [email protected] [email protected] Purchase of 18,000 m of Razor 4 تجهيز 000111 متر أسالك شائكة. HFY-PUR/SEC0503-0490 HFY-PUR/SEC0503-0490 4 Wire.
مه الساعت 0000 صباحا مه ٌىم 51 آٌار 4052 و لغاٌت الساعت Bidding collection From 8:00 am on 15th May 2014 to 54000 فترة استالم العطاءاث مساءا مه ٌىم 55 حزٌران period 12:00 pm on 11th June 2014. 4052 رسىم المشاركت بالمىاقصت 500 دوالر امرٌكً Bid Collection fee USD 100.00 البرٌد األلكترووً Contact Email [email protected] [email protected] 4.المؤهالث و الىثائق المطلىبت للمشاركت بالمىاقصتQualifications and documents 0 .2 2-1( يهيء إستًارج طهة انذػىج نهًشاركح تتمذيى انؼطاء. :required for ITB package request 2-2( وصم استالو رسىو انطهة يٍ لثم انثُك. .Filled ITB Package Request Form (2.1 2-3( َسخح يٍ شهادج تأسيس انشركح. .ITB request fees receipt (2.2 2-4( َسخح يٍ شهادج انتؼالذ/ انتجارج. .Copy of Certificate of Incorporation (2.3 2.4) Copy of Certificate of Contracting/Trade. 2-5( كتاب تخىيم نهشخص انًخىل تأستالو كراسح انؼطاء و يجة أٌ 2.5) Original Power of Attorney to whom ITB package
يكىٌ انكتاب يىلغ يٍ لثم يًثم انشركح انماَىَي )انًذير انًفىض). Will be issued. This Power of Attorney must be signed by the legal representative of the interested company.
3. معلىماث االتصالContact information: 0 .3 ػهى جًيغ انشركاخ انًهتًح تانتمذيى ، تمذيى كافح انىثائك انًطهىتح انى االيًيم All interested companies, shall submit all the required االنكتروَي اػالِ او انى يكتة تتروجايُا في انؼًارِ. documents to given email address or to PetroChina Amara االتصال: لسى انتؼالذ ،انًشترياخ و انذػى انهىجستي ، شركح تتروشايُا Office .Contact: Dept. of Contracts, Procurement & Logistics اَترَاشيىَال و.و.ح فرع انؼراق . .PetroChina International Iraq FZE Iraq Branch انؼُىاٌ: يخيى شركح تتروشايُا،لضاء انكحالء،يحافظح ييساٌ انؼراق. ,Address: PetroChina Base Camp, Kahla’a Missan Governorate Iraq.
PetroChina International Iraq FZE Iraq Branch
th Enquiry Title: Purchase of Spare Parts and Materials for Electric System Date : 15 May 2014
and Air Conditioners MR No. : 10002451 SAP No: 63000324 Enquiry No.: HFY-PUR/HFO0517-0504
Dear Bidders:
PetroChina International Iraq FZE Iraq Branch (“PetroChina”) is pleased to invite your company to participate in bidding for (form as Appendix A) Purchase of Spare Parts and Materials for Electric System and Air Conditioners, PetroChina would appreciate your interest and is looking forward to a successful bid process.
Enquiry Date: 15th May 2014 OIC: Hazel Grafil Bid Closing Date: 17th June 2014 Email: [email protected] Phone: 00971 (0)4 4404146 (Dubai Office) Fax: 00971 (0)4 4404190 (Dubai office)
Submission address (1) Dubai Office: (2) Iraq Office: CPL Department, CPL Department, Office No. A 402, Fourth Floor, Office No. Room 105, PetroChina Halfaya Base Building No. 10, Camp, Kahla'a, Missan Governorate, Internet City, Dubai, United Arab Emirates the Republic of Iraq
Instructions:
1. It is Bidder’s obligation to submit its bid proposal at PetroChina’s office by the Closing Date before 4:00pm local time in Dubai, or 3:00pm local time in Iraq, addressing to Tender Secretary. 2. Original Offer shall be signed properly and stamped with a company seal. 3. All bids proposal shall be submitted as follows in a separate sealed packages: A. One (1) Original Technical Proposal B. One (1) Copy Technical Proposal + One CD (PDF + Word/Excel) C. Two (2) Original Commercial Proposals D. Two (2) Copy Commercial + One CD (PDF + Word/Excel) E. One (1) Original Bid Bond F. One (1) Copy of Bidder’s Corporate Documentation and Authorization Note:Electronic copy of technical and commercial bids should be prepared and sealed inside bid envelopes.
4. Technical Clarification(s) shall be electronically transmitted to the concerned OIC directly at given E-mail address before the closing date. 5. Enquiry name and enquiry number shall be clearly indicated on your bid proposal envelope. 6. Bid Bond: To be submitted in the seal envelope, along with the Commercial Proposal; in amounting to 1% of Proposed offer Value; failure of submission such bid bond may result in bid proposal being invalid. (Please refer to Appendix B(ii)- Form of Bid Bond) 7. Bank Guarantee is five percent (5%) or retention money of equivalent amount till end of warranty period. 8. Bid proposal shall be submitted either by Courier or by hand in a sealed envelope. 9. Your bid must be in English language.
Notes: Each sealed envelope of the Bid Package must be marked with a company stamp on each seal and on each corner.
Enquiry No. : HFY-PUR/HFO0517-0504 Page 1 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
(In Supplier’s Letterhead)
APPENDIX A– CIF UMM QASR PORT, IRAQ COMMERCIAL OFFER
Vendor Name: Enquiry No.: HFY-PUR/HFO0517-0504 Phone: Enquiry Name: Purchase of Spare Parts and Materials for Electric System and Air Fax: Conditioners Email: Project End User Location : PetroChina Halfaya Base Camp, Amarah, Iraq Attention:
! NOTE: Alternative P/N or Model Number is NOT acceptable unless justification is provided.
1. Materials for Electricity System
Unit Price for CIF Subtotal for CIF No. Name Type Unit Qty Umm Qasr Port Umm Qasr Port (USD) (USD) 1 AC contactor 3TF4122-OX EA 20 CJ20-100 EA 10 2 AC contactor CJT1-40 EA 10 CJX2-0910 EA 10 3 Thermal relay 3UA5040-1G4-63A EA 10 4 Timer relay OMRONH3BBA EA 10
Enquiry No. : HFY-PUR/HFO0517-0504 Page 3 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
5 Pushbutton switch EA 10 NK-XII EA 10 6 Level controller ssr-04 EA 10 7 Pressure Switch PSG-2 EA 20 8 Exhaust Fan EA 200 9 Insect Killer 20W, 200tubes Set 100 10 Fluorescence Lamp 1*36W Set 100 2*36W Set 100 11 Double Fluorescence Lamp
12 Ball Ceiling Lamp 36W Set 50 13 Emergency lamp EA 20 36W EA 100 14 ballast 20W EA 100 15W EA 100 15 Transformer NG400 Z EA 100 16 Transformer NaHJ250 EA 50 4-60W EA 200 17 Starter 4-22W EA 500 36W EA 200 18 Fluorescence tube 18W EA 200 15WJM-6 EA 300 40W EA 100 19 Bulb Light 60W EA 500 100W EA 500 400W EA 200 250W EA 200 120W EA 200 20 Street Lamp 500W EA 200 1000W EA 200
Enquiry No. : HFY-PUR/HFO0517-0504 Page 4 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
ABB NF250-CS EA 10 ABB NF100-CS EA 20 ABB NF80-CS EA 20 ABB SACES1-32 EA 20 ABB-63 3P EA 100 ABB-63 2P EA 100 ABB-63 1P EA 100
Breaker 21 ABB-32 2P EA 100 ABB-32 1P EA 100 ABB-25 3P EA 100 ABB-25 2P EA 100 ABB-25 1P EA 100 ABB-16 2P EA 100 ABB-16 1P EA 100 ABB-32 4P EA 100 ABB-32 3P EA 100 ABB-32 2P EA 100 22 Leakage protection ABB-25 4P EA 100 ABB-25 3P EA 100 ABB-25 2P EA 100 75#,75*125 EA 40 Socket 23 86#, 86×86 EA 40
24 Water Heater Switch EA 100 25 7380-18 EA 200 Socket MGT460 EA 200 26 86# EA 100 Switch 27 86# EA 200 socket Base
Enquiry No. : HFY-PUR/HFO0517-0504 Page 5 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
10A EA 200 16A EA 200 28 Plug 13A British EA 200 15A British EA 200 1.5 ㎜² M 1000 2.5 ㎜² m 1000 29 Cuprum Wire 4 ㎜² m 1000 6 ㎜² m 1000 4×4 ㎜² m 600 4×6 ㎜² m 500 30 cable 4×10 ㎜² m 300 4×16 ㎜² m 300 1.5 ㎜² EA 100 2.5 ㎜ EA 100 4 ㎜² EA 100 6 ㎜² EA 100 10 ㎜² EA 100 16 ㎜² EA 100 31 Copper Clip 25 ㎜² EA 50 32 ㎜² EA 50 50 ㎜² EA 50 70 ㎜² EA 50 95 ㎜² EA 50 120 ㎜² EA 50 4 ㎜² EA 50
6 ㎜² EA 50 32 Copper cannula 10 ㎜² EA 50
16 ㎜² EA 50
Enquiry No. : HFY-PUR/HFO0517-0504 Page 6 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
25 ㎜² EA 50
32 ㎜² EA 50 50 ㎜² EA 50 70 ㎜² EA 50 95 ㎜² EA 50 120 ㎜² EA 50 33 Waterproof tape coil 30 34 Electricity Tape coil 500 35 2×200 ㎜ Piece 100 Plastic Cable Ties 4×400 ㎜ Piece 100 36 30 ㎜ m 100 PVC Groove 40 ㎜ m 100 37 20 m 100 PVC PIPE 25 m 100 38 PVC Connector 20、25 EA 50 Total in USD (CIF UMM QASR PORT, IRAQ)
2. Materials for Air Conditioners
Unit Price Subtotal No. Description Specification Qty Unit Photos (USD) (USD)
2JS324D3Ab07 20 EA 1 Kerry compressor
2JS438D3FE02 20 EA
QJ330PAA 2P 50 EA 2 LG compressor
SHY33MC4-E 2P 50 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 7 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
2GQP442PAE 3P 20 EA 3 Aux compressor
2GQP464PAA 3P 20 EA
35U 100 EA
4UF 100 EA 45+5 100 EA
4 Capacitor 50+5 100 EA
2.5UF 100 EA
55+5 100 EA
70UF 100 EA
Φ6 50m m
Φ8 50m m
Φ10 50m m
5 Copper pipe Φ12 50m m
Φ14 50m m
Φ16 50m m
Φ19 50m m
Φ12 50m m 6 Insulation tube
Φ19 50m m
7 Copper welding rod 50kg kg
Enquiry No. : HFY-PUR/HFO0517-0504 Page 8 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
Kerry 50 EA 8 Fan shaft
LG 50 EA
F22 20 EA R404A 9 Freon F12 20 EA
10 Freon R134A 1 EA
SHF-7(SHF-7- 11 Four-way valve 50 EA 34U-PG)
220V 3100Y 20U 12 AC contactor 50 EA 6777C
Kerry 50 EA 13 Control panel
LG 1865KS- 50 EA H2665 SA2 3P
14 Freezer control device 50 EA
100 pieces for 1 15 Wrap bandage 5 boxes box Box
16 Vacuum pump 141 1 EA
17 Tool box 1 EA
18 Oxygen gas cylinder 2 EA
19 Acetylene gas cylinder 2 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 9 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
20 Oxygen meter 2 EA
21 Acetylene meter 2 EA
22 Welding gun 5 EA
Oxygen/acetylene high 23 200m voltage tube m
24 gas cylinder valve 10 EA
25 Pipe cutter 4 EA
26 pipe expander 2 EA
27 Sealing clamp 2 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 10 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
28 Bipitch Table fluoridation With forcing pipe 5 EA
EA
29 hydraulic drill With 60# drill bit 1
30 Electric drill 5 EA
Chargeable/portable 31 5 electric drill EA
32 Alloy steel hole opener Φ60 10 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 11 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
8’-10’-12’ adjustable 6 (2 for 33 spanner each type) EA
34 Box spanner 1 EA
35 Open spanner 2 EA
36 Hex wrench 2 EA
Slot type and 10 (5 for 37 Screw driver cross type each type) EA
38 Nipper pliers 2 EA
39 Diagonal pliers 2 EA
40 Cutting nippers 2 EA
41 Plier current meter Minor type 2 EA
42 Magneto-ohmmeter 2 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 12 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
43 Multi-tester 9208 2 EA
44 Chlorine leak detector 2 EA
2P 10 EA
45 Reserve machine LG3P 10 EA
LG2P 10 EA
46 Electric iron 35W 5 EA
47 Tin wire 20 coil Coil
Total in USD (CIF UMM QASR PORT, IRAQ)
Enquiry No. : HFY-PUR/HFO0517-0504 Page 13 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
3. Spares for OCC building York Central Air Conditioning System
No. Description Model Qty Remark Unit Price Subtotal (USD) (USD)
1 HS (high voltage switch) 3
2 LS (low voltage switch) 3
3 EXV 6
11V
4 transformer 344243 5
Enquiry No. : HFY-PUR/HFO0517-0504 Page 14 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
5 4 WAY valve 5
6 heat by pass valve 5
7 Oil return valve 5
8 Oil balanced valve 5
Enquiry No. : HFY-PUR/HFO0517-0504 Page 15 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
9 Compressor solenoid valve 264198 5
10 Protector in fan motor 5 11 Outer engine blower motor 692799 5 12 outer engine sail 533106 10 13 digital compressor 721534 2 14 fixed frequency Compressor 420814 2 15 outer engine panel 685030 5 16 liquid crystal wire controller 879190 5 17 inner engine blower motor 2 18 inner engine sail 2 19 temperature-sensing head 5K 344242 10 5k 20 temperature-sensing head 10K 344090 10 10k 21 temperature-sensing head 50K 525360 10 50k For York A/C
22 Mouth for Freon filling 3
23 R410a 10 First floor repair lamp, about 24 electrohydraulic lifter 1 10meter high; 25 folding standing ladder 2 about 4.5 meter high;
Total in USD (CIF UMM QASR PORT, IRAQ)
Enquiry No. : HFY-PUR/HFO0517-0504 Page 16 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
SUMMARY BREAKDOWN
S# Type Total in USD 1. Materials for Electricity System 2. Materials for Air Conditioners Spares for OCC building York Central 3. Air Conditioning System GRAND TOTAL in USD (CIF UMM QASR PORT, IRAQ)
Notes: (1) The cost of the containers for the goods shall be included in the estimated cost which describe under below condition: a. Container shall be free from detention charges for a period of 30 days after arrival to Umm Qasr Port, Republic of Iraq. b. PetroChina will be responsible to return back of this container to port. (2) COMPANY shall have the right to perform manufacturer inspection whenever COMPANY thinks it is necessary. (3) Commercial Offer for CIF delivery shall be submitted in a separate sealed envelope.
VENDOR PROPOSED PETROCHINA REQUIREMENT
Payment will be made within forty five (45) days from receipt of correct and undisputed invoice (including all supporting documents) Payment Terms Expected Payment Terms from Supplier. 100% against delivery order (goods arrived and received as manifest in the final BL at Umm Qasr Port, Republic of Iraq)
Delivery Schedule Expected Delivery Schedule Twelve (12)Weeks
Warranty Warranty 12 months after delivery date
Enquiry No. : HFY-PUR/HFO0517-0504 Page 17 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
(In Supplier’s Letterhead)
APPENDIX B(I): TECHNICAL OFFER
Enquiry No.: HFY-PUR/HFO0517-0504 Vendor Name: Enquiry Name: Purchase of Spare Parts and Materials for Electric System and Air Conditioners City: Phone: Fax: E-mail:
! NOTE: Alternative P/N or Model Number is NOT acceptable unless justification is provided.
1. Materials for Electricity System
Expected Bidder’s Delivery No. Name Type Unit Qty Proposed ( CIF Umm Qasr Delivery Port) 1 AC contactor 3TF4122-OX EA 20
CJ20-100 EA 10
2 AC contactor CJT1-40 EA 10 CJX2-0910 EA 10
3 3UA5040-1G4-63A EA 10 Thermal relay 12 weeks after 4 Timer relay OMRONH3BBA EA 10 issuance of PO 5 Pushbutton switch EA 10 NK-XII EA 10 6 Level controller ssr-04 EA 10 7 Pressure Switch PSG-2 EA 20
Enquiry No. : HFY-PUR/HFO0517-0504 Page 18 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
8 Exhaust Fan EA 200 9 Insect Killer 20W, 200tubes Set 100
10 Fluorescence Lamp 1*36W Set 100
2*36W Set 100 11 Double Fluorescence Lamp
12 Ball Ceiling Lamp 36W Set 50
EA 20 13 Emergency lamp 36W EA 100
14 ballast 20W EA 100
15W EA 100 15 Transformer NG400 Z EA 100
16 Transformer NaHJ250 EA 50
4-60W EA 200 12 weeks after 17 Starter 4-22W EA 500 issuance of PO 36W EA 200 18 Fluorescence tube 18W EA 200 15WJM-6 EA 300 40W EA 100 19 Bulb Light 60W EA 500 100W EA 500 400W EA 200 250W EA 200 20 Street Lamp 120W EA 200 500W EA 200 1000W EA 200 ABB NF250-CS EA 10 ABB NF100-CS EA 20 21 Breaker ABB NF80-CS EA 20 ABB SACES1-32 EA 20
Enquiry No. : HFY-PUR/HFO0517-0504 Page 19 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
ABB-63 3P EA 100 ABB-63 2P EA 100
ABB-63 1P EA 100
ABB-32 2P EA 100
ABB-32 1P EA 100
ABB-25 3P EA 100 ABB-25 2P EA 100
ABB-25 1P EA 100
ABB-16 2P EA 100 ABB-16 1P EA 100
ABB-32 4P EA 100 ABB-32 3P EA 100 12 weeks after ABB-32 2P EA 100 22 Leakage protection issuance of PO ABB-25 4P EA 100 ABB-25 3P EA 100 ABB-25 2P EA 100 75#,75*125 EA 40 Socket 23 86#, 86×86 EA 40
24 Water Heater Switch EA 100 25 7380-18 EA 200 Socket MGT460 EA 200 26 Switch 86# EA 100 27 socket Base 86# EA 200 10A EA 200 16A EA 200 28 Plug 13A British EA 200 15A British EA 200 29 Cuprum Wire 1.5 ㎜² M 1000
Enquiry No. : HFY-PUR/HFO0517-0504 Page 20 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
2.5 ㎜² m 1000 4 ㎜² m 1000 6 ㎜² m 1000
4×4 ㎜² m 600
4×6 ㎜² m 500 30 cable 4×10 ㎜² m 300
4×16 ㎜² m 300
1.5 ㎜² EA 100 2.5 ㎜ EA 100
4 ㎜² EA 100
6 ㎜² EA 100 10 ㎜² EA 100 12 weeks after 16 ㎜² EA 100 issuance of PO 31 Copper Clip 25 ㎜² EA 50 32 ㎜² EA 50 50 ㎜² EA 50 70 ㎜² EA 50 95 ㎜² EA 50 120 ㎜² EA 50 4 ㎜² EA 50 6 ㎜² EA 50 10 ㎜² EA 50 16 ㎜² EA 50 25 ㎜² EA 50 32 Copper cannula 32 ㎜² EA 50 50 ㎜² EA 50 70 ㎜² EA 50 95 ㎜² EA 50 120 ㎜² EA 50
Enquiry No. : HFY-PUR/HFO0517-0504 Page 21 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
33 Waterproof tape coil 30
34 Electricity Tape coil 500
35 2×200 ㎜ Piece 100 Plastic Cable Ties 4×400 ㎜ Piece 100 12 weeks after issuance of PO 36 30 ㎜ m 100 PVC Groove 40 ㎜ m 100 37 20 m 100 PVC PIPE 25 m 100 38 PVC Connector 20、25 EA 50 Total
2. Materials for Air Conditioners
Expected Bidder’s Delivery No. Description Specification Qty Unit Photos Proposed ( CIF Umm Delivery Qasr Port)
2JS324D3Ab07 20 EA 1 Kerry compressor
2JS438D3FE02 20 EA
QJ330PAA 2P 50 EA 2 LG compressor 12 weeks
SHY33MC4-E 2P 50 EA after issuance of PO
2GQP442PAE 3P 20 EA 3 Aux compressor
2GQP464PAA 3P 20 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 22 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
35U 100 EA
4UF 100 EA 45+5 100 EA
4 Capacitor 50+5 100 EA
2.5UF 100 EA
55+5 100 EA
70UF 100 EA
Φ6 50m m
Φ8 50m m
Φ10 50m m
5 Copper pipe Φ12 50m m 12 weeks after issuance Φ14 50m m of PO
Φ16 50m m
Φ19 50m m
Φ12 50m m 6 Insulation tube
Φ19 50m m
7 Copper welding rod 50kg kg
Kerry 50 EA 8 Fan shaft
LG 50 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 23 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
12 weeks F22 20 EA after issuance R404A 9 of PO Freon F12 20 EA
10 Freon R134A 1 EA
11 Four-way valve SHF-7(SHF-7-34U-PG) 50 EA
12 AC contactor 220V 3100Y 20U 6777C 50 EA
Kerry 50 EA 13 Control panel
LG 1865KS-H2665 SA2 3P 50 EA
14 Freezer control device 50 EA
15 Wrap bandage 100 pieces for 1 box 5 boxes Box
16 Vacuum pump 141 1 EA
17 Tool box 1 EA
18 Oxygen gas cylinder 2 EA
19 Acetylene gas cylinder 2 EA
20 Oxygen meter 2 EA
21 Acetylene meter 2 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 24 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
12 weeks 22 Welding gun 5 EA after issuance of PO
Oxygen/acetylene high voltage 23 200m tube m
24 gas cylinder valve 10 EA
25 Pipe cutter 4 EA 12 weeks after issuance of PO
26 pipe expander 2 EA 12 weeks after issuance of PO
27 Sealing clamp 2 EA 12 weeks after issuance of PO
Enquiry No. : HFY-PUR/HFO0517-0504 Page 25 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
28 Bipitch Table fluoridation With forcing pipe 5 EA 12 weeks after issuance of PO
EA
29 hydraulic drill With 60# drill bit 1 12 weeks after issuance of PO
30 Electric drill 5 EA
31 Chargeable/portable electric drill 5 EA 12 weeks after issuance of PO 32 Alloy steel hole opener Φ60 10 EA
Enquiry No. : HFY-PUR/HFO0517-0504 Page 26 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
6 (2 for 8’-10’-12’ adjustable 33 each EA spanner type)
34 Box spanner 1 EA
35 Open spanner 2 EA
36 Hex wrench 2 EA 12 weeks 10 (5 for after issuance 37 Screw driver Slot type and cross type each EA of PO type)
38 Nipper pliers 2 EA
39 Diagonal pliers 2 EA
40 Cutting nippers 2 EA
41 Plier current meter Minor type 2 EA 12 weeks after issuance of PO
42 Magneto-ohmmeter 2 EA 12 weeks after issuance of PO
Enquiry No. : HFY-PUR/HFO0517-0504 Page 27 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
43 Multi-tester 9208 2 EA
44 Chlorine leak detector 2 EA
2P 10 EA 12 weeks
45 Reserve machine LG3P 10 EA after issuance of PO
LG2P 10 EA
46 Electric iron 35W 5 EA
47 Tin wire 20 coil Coil 12 weeks after issuance of PO
Enquiry No. : HFY-PUR/HFO0517-0504 Page 28 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
3. Spares for OCC building York Central Air Conditioning System
Expected Delivery Bidder’s No. Description Model Qty /UOM Remark ( CIF Umm Qasr Proposed Port) Delivery
1 HS (high voltage switch) 3 , EA 12 weeks after issuance of PO
2 3, EA LS (low voltage switch) 12 weeks after issuance of PO
3 EXV 6, EA 12 weeks after issuance of PO
4 Transformer, 11V 344243 5, EA 12 weeks after issuance of PO
Enquiry No. : HFY-PUR/HFO0517-0504 Page 29 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
5 4 WAY valve 5 , EA 12 weeks after issuance of PO
6 heat by pass valve 5 , EA 12 weeks after issuance of PO
7 Oil return valve 5 , EA 12 weeks after issuance of PO
8 Oil balanced valve 5, EA 12 weeks after issuance of PO
Enquiry No. : HFY-PUR/HFO0517-0504 Page 30 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
9 Compressor solenoid valve 264198 5 , EA 12 weeks after issuance of PO
10 Protector in fan motor 5, EA 11 Outer engine blower motor 692799 5, EA 12 outer engine sail 533106 10, EA 13 digital compressor 721534 2, EA 14 fixed frequency Compressor 420814 2, EA 15 outer engine panel 685030 5, EA 16 liquid crystal wire controller 879190 5, EA 17 inner engine blower motor 2, EA 18 inner engine sail 2, EA 19 temperature-sensing head 5K 344242 10, EA 5k 20 temperature-sensing head 10K 344090 10, EA 10k 12 weeks after 21 temperature-sensing head 50K 525360 10, EA 50k issuance of PO For York A/C
22 Mouth for Freon filling 3, EA
23 R410a 10 , EA
First floor repair lamp, about 24 electrohydraulic lifter 1, EA 10meter high; 12 weeks after 25 folding standing ladder 2 , EA about 4.5 meter high; issuance of PO
Enquiry No. : HFY-PUR/HFO0517-0504 Page 31 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
APPENDIX B (II) BIDDER’S CORPORATE DOCUMENTATION AND AUTHORIZATION
BIDDER’S CORPORATE DOCUMENTATION AND AUTHORIZATION Bidder shall submit in a separate and clearly marked envelop the appropriate documentation to evidence its legal existence. I f documents are not originally in the English language, they have to be translated into English by a certified public translato r. Documents to be provided shall be as indicated below:
1. Local Iraqi Companies (registered/incorporated in Iraq pursuant to Iraqi Companies Law). (a) Certificate of Incorporation and/or Business License, (b) Memorandum of Association, (c) Company ID, (d) Power of Attorney. Except for the Power of Attorney that shall be submitted in original and duly notarized by a Public Notary; all documents may be submitted in copies with the original seal of the issuing authority stamped on them. As the case maybe, B idder may present such documents in original to allow PetroChina verify compliance with applicable regulations.
2. UAE Companies (registered/incorporated in the UAE or in a UAE Free Zone). (a) Certificate of Incorporation and/or Business License (DED Trade License), (b) Memorandum of Association and membership in Chamber of Commerce, (c) Power of Attorney Except for the Power of Attorney that shall be submitted in original and duly notarized by a Public Notary; all documents may be submitted in copies with the original seal of the issuing authority stamped on them. As the case maybe, Bidder may present such documents in original to allow PetroChina verify compliance with applicable regulations. Companies incorporated in a Free Zone shall comply with such local requirements, as they may be applicable.
Enquiry No. : HFY-PUR/HFO0517-0504 Page 32 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
3. Companies incorporated/registered outside Iraq and/or the UAE (Branches of Foreign Companies). (a) Certificate of Registration in the country of origin, (b) Memorandum of Association in the country of origin, (c) Power of Attorney, (d) Registration of an Office Branch in Iraq (Domiciliation); only if activities are to be performed in Iraq. Documents under (a), (b) and (c) above have to be submitted in original hard copy, notarized by Public Notary an d legalized/authenticated by the correspondent Iraqi diplomatic representation in the country of origin. Concerning the Registration of the Office Branch in Iraq, under (d), it may be submitted in a copy with the original seal of the issuing aut hority stamped on it. 4. Same requirements, as mentioned above, shall be complied by Bidder’s Parent Company if a parent company guarantee is requested; as well as, by each member of a joint venture, consortium or partnership, if the offer is jointly submitted. 5. All documents shall be valid and in force, documents with their validity expired shall not be accepted.
Enquiry No. : HFY-PUR/HFO0517-0504 Page 33 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
APPENDIX C TERMS AND CONDITIONS
Enquiry No.: HFY-PUR/HFO0517-0504 Page 34 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
APPENDIX A TERMS & CONDITIONS
1) DELIVERY, INSPECTION AND ACCEPTANCE
(a) Unless expressly agreed otherwise in writing, all Goods must be delivered at the designated Delivery Point within Twelve (12) weeks from the date of PO issuance. The Goods shall be delivered based on CIF Umm Qasr Port, Republic of Iraqand include all the duties, taxes, and other fees required by as per the applicable laws.
2) LIQUIDATED DAMAGES
If delivery of the Goods is not completed by the Delivery Schedule as indicated in Section (1) above, Supplier shall pay PetroChina up to 10% of the Purchase Order as Liquidated Damages. The Liquidated Damages shall accrue on a daily basis until Supplier shall have delivered the Goods in accordance with the requirements of the Purchase Order. Both PetroChina and Supplier agree that such Liquidated Damages represent a genuine and reasonable pre-estimate of the losses likely to be suffered by PetroChina in the event of any delay in the delivery of Goods as specified in the Purchase Order. Liquidated Damages shall be calculated as per following formula: Purchas e Order value/ Delivery Period x 10%= Liquidated Damages per day.
Note: Company reserves the right to exercise its rights and opportunities pursuant to this Section 2 at its discretion. The exercise or non-exercise by Company and/or its authorized representative of such rights and opportunities shall not relieve or discharge Supplier of liability for any of its duties, obligations and responsibilities under this Contract.
3) PRICE
The Price for the Goods shall be as set out in the PO Signature Page, contained in the invoice(s) to be provided by Supplier; all charges, costs, expenses, fees, taxes, customs, excise duties, corporate tax or income tax shall be included in the Price set out therein. All prices are fixed, no Price increase or additional charges shall be permitted without PetroChina’s prior written consent. The Price shall be the maximum value of Goods that will be paid under this PO.
4) INVOICING AND PAYMENT
(a) Unless otherwise expressly provided for herein, Supplier shall invoice PetroC hina for Goods delivered and accepted. Bidder’s invoice shall be submitted as one (1) original invoice together with sufficient original supporting documentation to permit verification thereof by PetroChina. All invoices shall include the reference of this PO and the description of Goods supplied, as indicated in the Signature Page. All invoices shall be prepared in Supplier’s official letterhead and signed by Supplier’s authorized representative. Invoices shall be addressed to:
PetroChina International Iraq FZE Iraq Branch C/o PetroChina Halfaya FZ-LLC Finance and Accounting Department
The Greens, Building No.1 (CNPC Building), 8th Floor, Office 822 P. O. Box 500486, Dubai, United Arab Emirates
Enquiry No.: HFY-PUR/HFO0517-0504 Page 35 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
(b) Notwithstanding anything else contained herein, invoices shall be rendered to and paid by PetroChina in United States Dollars by wire transfer to the following bank account of the Bidder: Name of Bank : Name of Account : Account Number : SWIFT CODE :
Provided that Supplier may specify different bank account details to Petrochina in writing from time to time; provided, further, that any such change in bank account details shall be effective only five (5) Business Days’ after PetroChina has acknowledged receipt thereof.
(c) Payment of invoices shall be subject to withholding as required by any applicable tax laws in the Republic of Iraq. (d) Payment of undisputed invoices shall be remitted within forty five (45) days after proof of delivery was duly submitted thereof to PetroChina. If the forty fifth (45) day falls on a Friday, a Saturday or an official public holiday in the Republic of Iraq or the United Arab Emirates, the next working day shall be deemed to be the due date for remittance.
5) TERMINATION
(a) PetroChina may terminate all or part of this PO, even before the delivery of the Goods at the Delivery Point, in the event of Supplier (i) fails to comply with any express or implied provisions of this PO, (ii) incurs in insolvency, involuntary bankruptcy, or receivership, (iii) makes an assi gnment of this PO for the benefit of creditors, (iv) has taken steps to liquidate or voluntarily wind up its operations, or (v) is wound up by the courts. Upon such termination: (i) PetroChina shall be relieved of all further obligations under this PO except the obligation to pay Bidder for Goods delivered and accepted prior to the effective date of such termination; and, (ii) Supplier shall be liable to PetroChina for all reasonable costs incurred as a consequence of such termination.
6) WARRANTY PERIOD
Bidder shall warrant the Goods against any defects for a period of twelve (12) months from the date of acceptance of the Goods. Such acceptance shall be advised within 14 days of receiving of goods at PetroChina Base camp, Iraq. Any defective Goods shall either be replaced or repaired to the satisfaction of PetroChina. It is agreed that the replaced or repaired Goods shall be re -warranted for a further period of six (6) months from the date of replacement or repair.
7) ASSIGNMENT
Supplier shall not assign any of his rights and obligations under this PO without obtaining PetroChina prior written approval
Enquiry No.: HFY-PUR/HFO0517-0504 Page 36 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
8) GOVERNING LAW AND DISPUTE RESOLUTION
I. This PO shall be governed under the English laws(without reference to its rules as to conflict of laws) and excluding and excluding Contracts (Third party Rights) Act 1999. II. The Parties agree to negotiate in good faith to resolve any Legal Dispute that may arise first by negotiations between representatives of each Party who have authority to settle the controversy. When a Party believes there is a Legal Dispute relating to this Agreement, the Party will give the other Party written notice of the Legal Dispute. The authorized representatives of the Parties shall meet at a mutually acceptable time and place within thirty (30) days after the date of the notice to exchange relevant information and to attempt to resolve the Legal Dispute. The authorized representatives of the Parties shall be entitled to representation by legal counsel at the negotiations. All negotiations shall be confidential and shall be treated as compromise and settlement negotiations. Notwithstanding the above provisions, if either Party deems that time is of the essence in resolving the Legal Dispute, it may initiate arbitration and seek an expedited formation of the tribunal, seek interim measures, if appropriate, and then comply with the requirements for negotiations as long as they are fully completed before the commencement of the final hearing on the merits in the arbitration proceeding. A “Legal Dispute” means any dispute, controversy or claim, of any and every kind or type, whether based on contract, tort, statute, regulations or otherwise, arising out of, connected with, or relating in any way to this Agreement or the obligations of the Parties, including any dispute as to the existence, validity, construction, interpretation, negotiation, performance, non-performance, breach, termination or enforceability of this Agreement.
III. If the Legal Dispute has not been resolved within sixty (60) days after the date of the notice of the Legal Dispute, or if the Party receiving such notice fails or refuses to meet within such time period, either Party may initiate arbitration proceedings. The arbitration shall be conducted in accordance with the Hong Kong International Arbitration Centre Rules as in effect on the date of commencement of the arbitration proceeding (the “HKIAC Rules”). The arbitration shall be conducted and finally settled by three arbitrators. All Legal Disputes shall be settled through final and binding arbitration, it being the intention of the Parties that this is a broad form arbitration agreement designed to encompass all possible Legal Disputes between the Parties relating to the transactions that are the subject of this Agreement.
IV. The arbitration process referred to in the preceding paragraph shall take place in Hong Kong, shall be administered by the Hong Kong International Arbitration Centre and shall be conducted in the English language, with appropriate arrangements made for the translation of any oral testimony.
V. The Party in whose favor the Legal Dispute is resolved may request the enforcement of the arbitration award before any court of competent jurisdiction if the other Party does not comply with what is resolved.
VI. Each Party agrees that service of process in any action, suit or proceeding referred to in this Section 34 shall be deemed in every respect effective service of process upon it if sent to it at the address specified in Section 24 for notice purposes pursuant to the provisions of this Agreement. The arbitrators shall apply principles of legal privileges, such as those involving the confidentiality of communications between a lawyer and a client. The arbitrators shall render any monetary award in U.S. dollars, with pre-award and post-award interest calculated at an agreed interest rate thereon and are authorized to award costs and attorney’s fees or allocate them between the Parties.
VII. Each of the Parties, together with any members of their Groups, as relevant, shall appoint one arbitrator, within thirty (30) days of receipt of notice of the commencement of the arbitration, and the two arbitrators so appointed shall select the presiding arbitrator within thirty (30) days of their nomination. If either Party does not appoint an arbitrator as specified in the immediately preceding sentence or if the party-appointed arbitrators fail to agree on the presiding arbitrator within thirty
Enquiry No.: HFY-PUR/HFO0517-0504 Page 37 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
(30) days of their nomination, then the Hong Kong International Arbitration Centre shall appoint such arbitrator.
VIII. A majority of the arbitrators may grant interim measures including injunctions, attachments and conservation orders in appropriate circumstances, which measures the Parties agree may be immediately enforced by the arbitrators or by court order. Hearings on requests for interim measures may be held in person, by telephone or by video conference, and requests for relief, responses, briefs or memorials may be sent to, and orders or awards received from, the arbitrators by facsimile or other similar means which include a confirmation of delivery. Notwithstanding the requirements for negotiation between the Parties, prior to the constitution of the arbitration tribunal and thereafter as necessary to enforce the arbitrators’ rulings or in the absence of the jurisdiction of the arbitrators to rule on interim measures in a given jurisdiction, either Party may apply to a court for interim measures, and the Parties agree that seeking and obtaining such measures shall not waive the right to arbitration.
IX. If a Legal Dispute occurs or if arbitration proceedings regarding such Legal Dispute have been initiated, the Parties shall continue to exercise their rights and fulfill their obligations under this Agreement with respect to all other matters unrelated to such Legal Dispute.
9) INSURANCE a) Supplier, at its sole expense, shall carry with solvent and reputable insurance carriers insurance coverage of the types and in the minimum amounts stated in Appendix C at all times during the term of this Agreement. Any and all deductibles shall be assumed by and shall be for the account of Supplier.
b) Prior to providing any Goods, Supplier or its Affiliates engaged in providing the Goods shall furnish COMPANY certificates, on a form acceptable to COMPANY, signed by authorized representatives of the insurance companies providing the coverage, evidencing all coverage’s, extensions and limits required to be carried by Supplier or such Affiliates under the provisions of this Agreement. Upon request, COMPANY shall have the right to examine or inspect the originals or certified copies of such insurance policies in the offices of Supplier or such Affiliates during normal business hours.
c) Supplier shall cause COMPANY and COMPANY Group to be included as additional insured and to be covered by all insurances set forth in Appendix C with respect to the operations conducted under this Agreement and shall cause the insurers thereof to waive all expressed or implied rights of subrogation against COMPANY and COMPANY Group. Supplier shall further cause the Comprehensive General Third Party Liability Insurance to contain a “severability-of-interests” (cross-liability) clause providing that in the event of one insured Party incurring liability to any of the other insured Parties, the insurance shall apply for the benefit of the Party against whom a claim is or may be made in the same manner as if separate policies had been issued to insure each Party.
d) All premiums, deductibles, exceptions and exclusions applicable to the foregoing insurances shall be for the account of and be paid by Supplier. Any breach of conditions and/or warranties contained in such policies of insurances shall also be for the account of Supplier.
e) Upon request by COMPANY, Supplier shall furnish COMPANY with certified copies of policies of insurance as set forth in Appendix B accompanied by certified copies of official receipts evidencing full payment of premiums thereof. No insurance shall be canceled or materially discharged during the term of this Agreement without COMPANY’s prior written consent. Policies and/or extension certificates or documents shall be furnished to COMPANY as and when requested by COMPANY.
f) Supplier shall be responsible for, and liable to, and shall release, indemnify, defend and hold COMPANY and COMPANY Group harmless from and against any and all Claims or liability for loss
Enquiry No.: HFY-PUR/HFO0517-0504 Page 38 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
or damage arising out of any failure to obtain or maintain such insurances specified by this Agreement or out of any act or omission which invalidates such insurances g) Should Supplier at any time neglect or refuse to provide or renew any insurance required herein, or should any insurance be canceled, COMPANY shall have the right to procure such insurance and, in such event, any sum so paid by COMPANY shall immediately become due and payable to COMPANY by Supplier. COMPANY shall be entitled to deduct such sums from any monies due or which may become due to Supplier under this Agreement in addition to any other remedies COMPANY may have.
h) Supplier shall notify COMPANY immediately upon receipt of any notice of Claims, incidents or demands or of any situation which may give rise to such Claims or demands being made with respect to this Agreement under the said policies. Written notice of any accident shall be given not later than two (2) Business Days after the occurrence of the accident. However, for serious accidents (including death or serious injuries) Supplier shall advise COMPANY immediately and provide written confirmation within two (2) Business Days.
i) The insurance coverage amounts required to be obtained by Supplier pursuant to this Agreement shall be the minimum and not the maximum limits of liability. Supplier may provide other insurance coverage or higher limits of coverage. COMPANY will bear no financial liability attributable to deficient insurance coverage by Supplier.
j) Without COMPANY’s prior written consent, Supplier shall not be allowed to self-insure for one or more of the risks as to which coverage is required pursuant to this Agreement.
k) Supplier shall not begin to provide the Goods until all the insurances and; if applicable, COMPANY’s written consent for self-insurance, required by this Section 11 and set forth in Appendix C is in force.
l) Nothing in this Section 11 shall serve in any way to limit or waive Supplier’s responsibility under this Agreement.
10) BANK GUARANTEE
Supplier shall provide a bank guarantee of five percent (5%) from the purchase order value for a period of twelve (12) months from the delivery date. OR Five percent (5%) of Supplier’s invoice (s) to be withheld for twelve (12) months if Supplier fails to provide the Bank Guarantee.
Enquiry No.: HFY-PUR/HFO0517-0504 Page 39 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
APPENDIX B (i) FORM OF BANK GUARANTEE
To: PetroChina International Iraq FZE Iraq Branch PetroChina Halfaya Base Camp Kahla’a Missan Governorate, Republic of Iraq c/o PetroChina Halfaya FZ-LLC Department of Contract, procurement and Logistics Dubai Internet City, Building No. 10, Fourth Floor Dubai, United Arab Emirates Tel: +971 04 4404145 Fax: +971 04 4404190 Email: [email protected] Attn: TC Secretary This Bank Guarantee is made on [insert date] and issued by [insert name of bank] (the “Guarantor”), having its registered address at [insert address] in favor of PetroChina International Iraq FZE Iraq Branch (the “Company”), a company duly domiciled in the Republic of Iraq, pursuant the contract No. [insert number of contract] for Purchase of Spare Parts and Materials for Electric System and Air Conditioners Agreement (the “Agreement”), dated [insert effective date contract], executed by and between Company and [insert name of Contractor (the “Contractor”). 1. Since Contractor has agreed to perform the mentioned [insert work and/or services] in accordance with the Agreement, and at the request of Contractor, The Guarantor hereby irrevocably and unconditionally guarantee the sum of [insert amount in letters] [insert amount in numbers] in favour of Company, that being the amount of financial guarantee required for the Agreement. Guarantor assumes its obligation as primary obligor and not as surety only, guaranteeing the due and punctual performance and observance by Contractor of the terms and conditions of the Agreement and amendments thereof which may subsequently be duly executed by Contractor and the due payment and discharge of all moneys whatsoever which may from time to time fall due to be paid by Contractor to Company or any third party under or pursuant to the Agreement. The sum shall, at the option of Company, be drawable and shall become payable by Guarantor immediately on first demand by Company without proof or conditions and notwithstanding any contestation or protest by Contractor or any other third party. Company may demand all or part of the guaranteed amount. Any part of the guaranteed amount which is undrawn may be drawn by Company in a subsequent demand or demands. 2. Guarantor, irrespective of the validity and legal effects of the Agreement and waiving all rights of objection and defense arising therefrom, undertake to pay any sum or sums not exceeding the above- mentioned maximum amount. This Guarantee will be only reduced by each payment made by Guarantor to Company as a result of a claim. 3. This Guarantee is a separate, additional, continuing and primary obligation of Guarantor and not an accesory to the Agreement. The Gurantee shall be continuing and shall extend to the ultimate balance of the liabilities, regardless of any intermediate payment in whole or in part or performance in part and irrespective of the exercise, variation, renewal, waiver, release or enforcement of any rights or remedies against Contractor. 4. The Guarantor shall not be discharged or released from this guarantee by any agreement made between Contractor and Company with or without the consent of the Guarantor unless such agreement expressly and explicitly provides for such release. Additionally, the Guarantor shall not be discharged or released from this guarantee by any alteration in the obligations undertaken by Contractor or by any forbearance whether as to payment, time, performances or otherwise, or by any change in name or constitution of Company or Contractor.
Enquiry No.: HFY-PUR/HFO0517-0504 Page 40 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
5. Guarantor warrants that this Guarantee constitutes its legally binding obligations enforceable in accordance with its terms and does not conflict with any law, regulation or instrument binding on or relating to the Guarantor and that this Guarantee is within its powers, has been duly authorized by it and all acts, conditions and things required to have been done, fulfilled and performed by it in order to ensure its proper authorization and issue of this Guarantee and to ensure that its obligations under this Guarantee are legal, valid and binding on it and to ensure that this Guarantee is admisible in evidence under the Applicaale Laws, have been done, fulfilled and performed. 6. All sums payable under this Guarantee shall be paid in full without set-off or counter-claim and free and clear of and without deduction of or withholding for or on account of any present or future taxes, duties or other charges. 7. This guarantee is a continuing security and accordingly shall remain valid until three (3) months after expiry of warranty period. 8. The Guarantor agrees that this guarantee is given regardless of whether or not the sum outstanding is occasioned by loss, damages, costs, and expenses or otherwise incurred by Company and whether or not the sum outstanding is recoverable by legal action or arbitration. 9. This Bank Guarantee shall be Governed by the Laws of England and Wales (without reference to its rules as to conflicts of law), excluding the Contracts (Rights of Third Parties) Act 1999. Any dispute arising out of its terms and conditions, interpretation, validity or enforceability will be subject to the Hong Kong International Arbitration Centre Administered Arbitration Rules, in force as of the date of commencement of the arbitration procedings, under the procedure and proceeding established in the Agreement. Arbitration venue shall be Hong Kong a special administrative region of People’s Republic of China.
IN WITNESS whereof this guarantee has been duly executed by Guarantor the ______day of ______for and on behalf of ______for (Name of Bank)
Name: (Authorized Signature)
Designation:
Banker’s Seal:
Address:
Enquiry No.: HFY-PUR/HFO0517-0504 Page 41 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
APPENDIX B (ii) FORM OF BID BOND
Date: [●]
To: PetroChina International Iraq FZE Iraq Branch c/o: Department of Contract, Procurement and Logistics Dubai Internet City, Building No. 10, Four Floor Dubai, United Arab Emirates
Re: Bid Bond
We, [name of bank] (the “Bank”), hereby issue in favour of PetroChina International Iraq FZE Iraq Branch (the “COMPANY”) our bid bond number [●], in the aggregate maximum amount of [●] (hereinafter referred to as the “Bid Bond”) on behalf of [insert name of Vendor] in connection with its bid for Tender No. HFY-PUR/HFO0517-0504.
We unconditionally and irrevocably undertake to pay to COMPANY, without deduction or set-off of any kind, the above-mentioned amount upon our receipt of a payment demand (a “Payment Demand”) and without COMPANY having to substantiate its demand. Partial drawings and multiple presentations are permitted hereunder; provided, however, that the aggregate amount of such drawings shall not e xceed the amount set forth in this Bid Bond. Payment under this Bid Bond shall be made by wire transfer of immediately available funds to the account specified in the Payment Demand.
All correspondence and any drawings under this Bid Bond are to be directed to our office at [●] (the “Payment Office”), attention: [●] and shall mention this Bid Bond number [●]. Our customer inquiry number is [●]. Our facsimile number is [●].
Drawings under this Bid Bond may be by presentation of paper documents or by facsimile or other electronic communication received at our office stated above. If we receive your complying Payment Demand at or prior to 11:00 a.m., local time in the location of the Payment Office on any banking day, we will honour the Payment Demand and make payment by 2:00 p.m., local time in the location of the Payment Office on the first banking day after the day on which such Payment Demand is received. If we receive your complying Payment Demand after 11:00 a.m., local time in the location of the Paym ent Office on any banking day, we will honour the drawing and make payment by 2:00 p.m., local time in the location of the Payment Office on the second banking day after the day on which such Payment Demand is received. If a Payment Demand does not comply with the terms and conditions of this Bid Bond, we will give notice of dishonour within one banking day after the banking day on which such drawing is received.
All drawings under this Bid Bond must be made on or before ______[insert the ninetieth day following Bid Closing Date].
Upon the Expiry Date, this Bid Bond shall become null and void, whether returned to the Bank for cancellation or not and any claim or statement received after the Expiry Date shall be ineffective and not accepted; provided, however, that any claim or demand received by us prior to the Expiry Date in accordance with its terms shall not be affected.
Enquiry No.: HFY-PUR/HFO0517-0504 Page 42 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
This Bid Bond shall be construed and interpreted according to and governed by the laws of England and Wales (without reference to its rules as to conflicts of laws), excluding the Contracts (Rights of Third Parties) Act 1999. Any dispute, including any question regarding existence, validity or termination of this Bid Bond shall be finally and exclusively settled in accordance with the Hong Kong International Arbitration Centre Administered Arbitration Rules (the “HKIAC Rules”),in force as of the date of this Bid Bond. The arbitration proceedings shall be held in London, England, the United Kingdom, adminstered by the London Court of International Arbitration, and in the English language. This provision shall not restrict the parties from reaching any subsequent agreement in the event of a failure of the procedure under the HKIAC Rules.
[name of issuing bank], By: …………………….. [insert name and title]
Enquiry No.: HFY-PUR/HFO0517-0504 Page 43 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
APPENDIX C
INSURANCE
Supplier shall carry and maintain in full force for the duration of the Agreement, at a minimum, the following insurance with companies satisfactory to COMPANY: a. Workers’ compensation and Occupational Disease Insurance in accordance with the Applicable Law requirements of the jurisdiction in which the Goods are to be manufactured and/or procured, the jurisdiction in which Supplier’s personnel reside and the jurisdiction in which Supplier is domiciled, covering all liabilities owed for compensation and other benefits under the relevant Workers’ Compensation laws of each such jurisdiction. b. Personal Accident Insurance or similar statutory social insurance, as required by Applicable Laws and which may be applicable and/or accidental death or dismemberment insurance, covering all Supplier’s personnel engaged in the manufacture and/or purchase and supply of the Goods. The Employer’s Liability Policy shall provide an indemnity based on the statutory limit for any one occurrence. c. In the event that Supplier provides any automobiles in association with its purchase and supply of the Goods, Motor (Automobile) Insurance covering owned, non-owned, hired, operated or licensed automobiles by Supplier providing unlimited coverage for injury or death and a minimum limit of One Hundred and Fifty Thousand United States dollars (U. S. $ 150,000.00), per occurrence for property damage.
d. Transportation insurance covering the Equipments, materials, bulk materials and supplies provided by Supplier at and from ports and/or places anywhere in the world to arrival at the Site, direct shipment or via ports and/or places in any order, including transits to or from and while at the premises of forwarders, packers, consolidators, haulers, warehousemen and other bailees, via any route, including risks in customs and temporary storage as required;
e. Any other insurances which may be relevant and/or which may be required by any Laws to which the Supplier and its Subcontractors are subject to.
Enquiry No.: HFY-PUR/HFO0517-0504 Page 44 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
APPENDIX D
SHIPPING DOCUMENTS INSTRUCTIONS AND REQUIREMENTS FOR GOOD DELIVERY UNDER CIF TERMS AND CONDITION
Enquiry No.: HFY-PUR/HFO0517-0504 Page 45 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
APPENDIX D
SHIPPING DOCUMENTS INSTRUCTIONS
1. Consignee
Missan Oil Company / PetroChina International Iraq FZE Iraq Branch, PetroChinaHalfaya Base Camp, Kahla’a, Missan Governorate, Iraq Contact: Mr. Khalid., Mobile: 00964 7811 648 840, [email protected] Mr. Haitham., Mobile: 07817125366, [email protected]
Note: the consignee information shall be the same to the one in following shipping documents: PO, COO, CI, PL and BL/AWB.
2. Notify Party
PetroChina International Iraq FZE Iraq Branch, PetroChinaHalfaya Base Camp, Kahla’a, Missan Governorate, Iraq Contact: Mr. Khalid., Mobile: 00964 7811 648 840, [email protected] Mr. Haitham., Mobile: 07817125366, [email protected]
Note: the Notify Party information shall be the same to the one in following shipping documents: PO, COO, CI, PL and BL/AWB.
3. Supplier Name
The supplier name shall be the same on the following shipping documents: PO, CI and PL.
4. Quantities
a) The Quantity of each item in the CI shall be identical with the Quantity of the same item in the PL; consequently the total Quantity in the CI and PL shall be identical as well. b) If only one shipment under the PO, total Quantity in the CI & PL shall not exceed the Quantity in the PO, otherwise multi-shipment under the same PO, total item Quantity of all shipments shall not exceed the Quantity in the effected PO. c) The Quantity in the CI and PL shall match with the shipped Quantity stated in the BL/AWB. d) The total Quantity shall be mentioned in the CI and PL. e) In case the quantity of materials mentioned in the COO, it shall match with quantity in the C.I and P.L
5. Page Number
All shipping documents shall have the page number, especially the documents consist of more than one page, and e.g. the preferred number format is “Page 1 of 20”.
Enquiry No.: HFY-PUR/HFO0517-0504 Page 46 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
6. Issuing Date
a) CI and PL shall have the Issuing Date, preferred to be mentioned it in the first page. b) It shall be matched and correct, if the issuing date of C.I is mentioned in the P.L for reference.
7. Stamp and Signature
All shipping documents shall be stamped and signed by the issuing authority, for those documents consist of more than one page all pages have to be stamped.(TPIC, CI, PL, COO. MIC)
8. Price
a) The unit price in the CI shall match with the unit price in the PO. b) It shall be no miscalculation in the total amount of the CI, the sub total of each item can be precisely calculated and the total sum shall be correct. c) The total amount of the CIs, if multi-shipment, shall not exceed the PO total cost.
9. Weight and Size
a) The total weight and size shall be identical in the PL and BL; if there is any mismatch in weight/size shall be justified, for example packing weight. b) It shall be identical with the PL, if the Weight & Size mentioned in the COO. c) There should be no miscalculation in the total weight\size in the PL.
10. Accurate Arabic Translation
Material and Equipment Description in the CI and PL shall be stated in English and Arabic accurately, especially for technical vocabulary and phrases.
11. Legalized COO and CI
a) The COO and CI shall be legalized from the same country. b) It shall be correct, if the number and date of Invoice mentioned in the COO.
12. Cargo Description & Items Code
a) The cargo description in CI and PL shall be identical with the PO.
b) The item Code in the CI and PL shall match with the item code mentioned in the PO.
c) It shall be match with the C.I, if the cargo description mentioned in the COO.
d) The cargo description in the MIC shall be identical with the PO.
It shall be identical with the PO and the MIC, if it real needs to mention the cargo description in the TPIC.
Enquiry No.: HFY-PUR/HFO0517-0504 Page 47 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
Note : Contractor, should mention the PO number on every partial or final shipment documents along with the (Partial Shipment Number or Batch Number) to eliminate the confusion of multiple shipments documents mix up together, Each shipment to be identify separately for example :-
PO # XXXXXX
Partial Shipment (batch) No 2
If possible mention CI # XXXXXX on every document.
Every documents of each shipment should contain this basic information (CI, PL, CoO, MIC, TPIC, BL AWB)
The Item mention as spares for two years or any other item should be link to purchase order Item Number in CI , PL, CoO, MIC, TPIC, BL /AWB. Items should be identify able with PO item Number
Example:;
1. Test plugs Rubber seals - QTY 20, Ref: (Part of Two years Spares) PO item No 8.
All the others major equipment description should match with PO Item number in PL, CI, MIC, TPIC, BL/AWB. Should be identical to Purchase order.
Any miss match of description will result in rejection of shipment and the delayed of shipment and demurrage cost will be on contractorresponsibility
General Requirements
1. Submission of all required shipping documents is solely under Supplier’s responsibility. 2. All the shipping documents must be reviewed and approved by PetroChina before issuance. Draft documents shall be sent to PetroChina at least one (1) month prior to shipment. 3. It is Suppliers’ responsibility to have all required documents (after legalization if required) received by PetroChina 4 weeks before the vessel’s arrival to Umm Qasr Port. 4. All shipping documents shall be submitted to PetroChina at:
CPL Department, PetroChina (Halfaya)
Address : Office No. A 402, Fourth Floor, Building No. 10, DIC, Dubai, UAE
Subj. : Shipping Documents with invoice #:XXXXX under PO #: XXXXXXX
Attn. : Purchasing Assistant
Tel : +971 04 440414
Enquiry No.: HFY-PUR/HFO0517-0504 Page 48 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
Summary of Shipping Documents Instruction
No. of No. Documents Type Remark Notes copy
Must be Must be reviewed and approved by PetroChina before final issuance. One (1) of three legalized by (3) must be legalized. Number & date of invoice must be mentioned in the CoO. commercial Note : (Stating detailed cargo description and the quantity in the CoO is NOT Certificate attaché of Iraqi recommended by PetroChina based on our previous experience since unnecessary 1 of origin Original 3 Embassy in information will increase the probability of error and furthermore it will be difficult to (CoO) the country of amend the CI i.e. add/remove if needed. PetroChina recommendation is just to add the origin or CI No. and Date to the CoO without detail cargo description. A simple and brief supplier’s description like PPE, Generator, casing , tubing, wellhead with accessories etc. without country origin. adding the Qty or the weight and the detail cargo description).
Must be Must be reviewed and approved by PetroChina before final issuance. To be translated legalized by into Arabic. One (1) of four (4) must be legalized. commercial Note: Only the cargo description should be translated in such away which describes Commercial attaché of Iraqi the function and appearance of the imported cargo which make it understandable for Invoice + 2 Original 4 Embassy in customs inspector. Please avoid to use the technical terms and do not translate the Arabic the country of Item specification codes like “L80”. Arabic and English translation must be combined in translation. origin or the same page ) supplier’s country origin.
Must be reviewed and approved by PetroChina before final issuance. To be translated into Arabic. . Note: Only the cargo description should be translated in such away which describes 3 Packing List Original 3 the function and appearance of the imported cargo which make it understandable for customs inspector. Please avoid to use the technical terms and do not translate the Item specification codes like “L80”. Arabic and English translation must be combined in the same page )
Contract/ Please ensure the PO is acknowledged by supplier. 4 Copy 1 Agreement/
Enquiry No.: HFY-PUR/HFO0517-0504 Page 49 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners
PetroChina International Iraq FZE Iraq Branch
No. of No. Documents Type Remark Notes copy
PO
The 3rd Must be reviewed and approved by PetroChina before final issuance. TPI must be Party issued by approved TPI firms. The TPI report is complete report by TPI contain all 5 Original 1 Inspection testing result. Report
Manufactur Must be reviewed and approved by PetroChina before final issuance. er 6 Copy 1 Inspection Certificate
Manufactur If supplier is not manufacturer, a letter from Manufacturer is required, indicating the 7 er Original 1 goods supplied by supplier are manufactured in accordance with API or other Declaration applicable standards.
Insurance Must be reviewed and approved by PetroChina before final issuance. 8 Original 1 Certificate Final one shall be received by PetroChina within 5 calendar days after shipment.
Must be reviewed and approved by PetroChina before final issuance. Bill of 9 Original 3 3 originals BL plus 3 copies should be with PetroChina within 5 calendar days after Lading shipment. Any delay for this, Supplier shall be responsible for.
Note: Instruction: All legalized COO and CI must come from the same country. Example Scenario: Supplier : ABC Goods origin : Casing from USA Document needed to be legalized: 1. CI from USA and legalized from USA (normal as per previous arrangement) 2. COO issued by chambers of commerce in USA and legalized byIraqi embassy in USA.
Enquiry No.: HFY-PUR/HFO0517-0504 Page 50 of 50 Purchase of Spare Parts and Materials for Electric System and Air Conditioners