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Minutes of the General Meeting of the Hinchinbrook Shire Council

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Minutes of the General Meeting of the Hinchinbrook Shire Council MINUTES OF THE GENERAL MEETING OF THE HINCHINBROOK SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS INGHAM ON TUESDAY 29 MAY 2018 AT 9.00 AM ATTENDANCE - Present were Councillors ME Brown, AJ Lancini, WG Skinner, KS Milton and MG Tack - Also present was the Acting Chief Executive Officer (RP Ferguson), Executive Manager Infrastructure Services Delivery (J Stewart), Executive Manager Development, Planning and Environmental Services (R Pennisi), Chief Financial Officer (M Cox) and Executive Assistant (BK Edwards) APOLOGY - Apologies for non-attendance were received from Mayor R Jayo and Councillor DM Bosworth Media and Communications Officer, D Purnell was also present when the meeting commenced PRAYER - Councillor Milton opened the meeting with prayer 1. MINUTES - Moved Councillor Lancini Seconded Councillor Tack Resolved that the Minutes of the General Meeting held on 24 April 2018 be approved as a correct record of proceedings and the Minutes be signed by the Mayor. Carried 2. BUSINESS 2.1 CORPORATE SERVICES 2.1.1 CORPORATE SERVICES ACTIVITY REPORT Consideration of monthly Corporate Services Activity Report as at 30 April 2018. Moved Councillor Tack Seconded Councillor Lancini Council Resolution - That the Report be received and noted. Carried – 290518-01 2.1.2 MONTHLY STATUS REPORT Consideration of monthly Chief Financial Officer Status Report for May 2018. Moved Councillor Tack Seconded Councillor Lancini HINCHINBROOK SHIRE COUNCIL GENERAL MEETING MINUTES – 29 MAY 2018 PAGE 1 OF 16 Council Resolution - That the Report be received and noted and that Council refer Item 260917-01 to the RADF Committee for an expression of interest for local artists to provide artwork at the Aquatic Centre on the filter shed. Carried – 290518-02 2.1.3 FINANCIALS Consideration was given to a report of financial activities as at 30 April 2018. Moved Councillor Tack Seconded Councillor Skinner Council Resolution - That the Report be received and noted. Carried – 290518-03 2.2 INFRASTRUCTURE SERVICES DELIVERY 2.2.1 INFRASTRUCTURE SERVICES DELIVERY ACTIVITY REPORT Consideration of monthly Infrastructure Services Delivery Activity Report as at 30 April 2018. Moved Councillor Skinner Seconded Councillor Milton Council Resolution - That the Report be received and noted. Carried – 290518-04 2.2.2 MONTHLY STATUS REPORT Consideration of monthly Executive Manager Infrastructure Services Delivery Status Report for May 2018. Moved Councillor Milton Seconded Councillor Skinner Council Resolution - That the Report be received and noted. Carried – 290518-05 2.2.3 WATER AND SEWERAGE WORKS PROGRAM REPORT Consideration was given to a report of water and sewerage operations for the month of April 2018. Moved Councillor Skinner Seconded Councillor Milton Council Resolution - That the Report be received and noted. Carried – 290518-06 2.2.4 INFRASTRUCTURE SERVICES DELIVERY WORKS PROGRAM REPORT Consideration was given to a report of civil operations for the month of April 2018. Moved Councillor Milton Seconded Councillor Skinner Council Resolution - That the Report be received and noted. Carried – 290518-07 Deputy Mayor Brown declared a perceived Conflict of Interest in Item 2.2.5 (as defined in section 175E of the Local Government Act 2009) as she is related to the applicant and excluded herself from the meeting while the matter was debated and the vote taken. Councillor Lancini assumed the Chair 2.2.5 APPLICATION FOR PERMANENT ROAD CLOSURE OF CAREY ROAD DALRYMPLE CREEK, PARISH OF LEECH Consideration of Report to Council from Executive Manager Infrastructure Services dated 14 May 2018 regarding request from Carey Investments for permanent road closure of Carey Road, Dalrymple Creek. Moved Councillor Tack Seconded Councillor Milton HINCHINBROOK SHIRE COUNCIL GENERAL MEETING MINUTES – 29 MAY 2018 PAGE 2 OF 16 Council Resolution - That Council issue a letter of no objection to the permanent road closure of Carey Road, conditional on the following: · That the area subject to the permanent road closure is amalgamated with the adjacent property Lot 18 SP248050. · Legal access is provided to property Lot 1 SP248050 from Hawkins Creek Road reserve. · An access easement is created to provide Council and Herbert River Improvement Trust access rights to the Herbert River. Carried – 290518-08 Deputy Mayor Brown returned to the meeting and resumed the Chair The meeting adjourned at 10.22 am for morning tea and resumed at 10.50 am Planning and Development Manager, G Visser was in attendance when the meeting resumed 2.3 DEVELOPMENT, PLANNING AND ENVIRONMENTAL SERVICES 2.3.1 DEVELOPMENT, PLANNING AND ENVIRONMENTAL SERVICES ACTIVITY REPORT Consideration of monthly Development, Planning and Environmental Services Activity Report as at 30 April 2018. Moved Councillor Lancini Seconded Councillor Skinner Council Resolution - That the Report be received and noted. Carried – 290518-09 2.3.2 MONTHLY STATUS REPORT Consideration of monthly Executive Manager Development, Planning and Environmental Services Status Report for May 2018. Moved Councillor Milton Seconded Councillor Lancini Council Resolution - That the Report be received and noted. Carried – 290518-10 2.3.3 HINCHINBROOK SHIRE PLANNING SCHEME 2017 – ADOPTION OF THE NEW PLANNING SCHEME AND DATE OF IMPLEMENTATION Consideration of Report to Council from Planning and Development Manager dated 30 April 2018 seeking Council’s approval to adopt and implement the Hinchinbrook Shire Planning Scheme 2017 following approval received on 15 March 2018 from Minister for State Development, Manufacturing, Infrastructure and Planning, The Hon. Cameron Dick. Moved Councillor Lancini Seconded Councillor Milton Council Resolution - That Council resolve: 1. to adopt the new planning scheme (Hinchinbrook Shire Planning Scheme 2017); 2. the implementation date for Hinchinbrook Shire Planning Scheme 2017 as from 2 July 2018; 3. in accordance with statutory guideline 01/16 – Making and amending local planning instruments, to: a) note how the State Planning Policy is appropriately integrated in the approved planning scheme; and b) place notices in the gazette, a newspaper circulating generally in the Local Government’s area and on Council’s website. HINCHINBROOK SHIRE COUNCIL GENERAL MEETING MINUTES – 29 MAY 2018 PAGE 3 OF 16 Reason(s) · The Hinchinbrook Shire Planning Scheme 2017 has been prepared consistent with statutory requirements. Carried – 290518-11 2.3.4 TRUSTEE PERMIT TO MARB CONSTRUCTION AND PLANT HIRE OVER LOT 312 ON CWL1973 – MOUNT CORDELIA Consideration of Report to Council from Planning and Development Manager dated 4 April 2018 regarding application received from Marb Construction and Plant Hire Pty Ltd for Trustee Permit over existing Quarry (access to site only) located within Lot 312 on CWL1973 at Mount Cordelia. Moved Councillor Milton Seconded Councillor Skinner Council Resolution - That Council approve a Trustee Permit between Council and Marb Construction and Plant Hire Pty Ltd over Lot 312 on CWL1973, Mount Cordelia for a period of three (3) years and with conditions below: 1. Annual fee of $350.00 excluding GST; 2. It is the responsibility of the permittee to undertake weed and pest control on the site. Reason(s) for Decision · Council supports local business; and · Having local business obtaining State Land to keep up with the environmental status of property. Carried – 290518-12 2.3.5 CANCELLATION OF TRUSTEE LEASE BETWEEN COUNCIL AND LONG POCKET SPORT AND COMMUNITY GROUP Consideration of Report to Council from Planning and Development Manager dated 9 May 2018 regarding advice from the Long Pocket Sport and Community Group indicating their desire to relinquish their current Trustee Lease with Council over part of Lot 41 on SP141472, Parish of Lannercost. Moved Councillor Lancini Seconded Councillor Tack Council Resolution - That Council resolve: 1. To acknowledge the relinquishment of Lot 41 on SP141472 by Long Pocket Sport and Community Group. 2. That Council consult with the community to gauge any further interest in Lot 41 on SP141472. Carried – 290518-13 Planning and Development Manager, G Visser left the meeting 2.4 GOVERNANCE 2.4.1 OFFICE OF THE MAYOR AND CEO ACTIVITY REPORT Consideration of monthly Corporate Governance Activity Report as at 30 April 2018. Moved Councillor Skinner Seconded Councillor Milton Council Resolution - That the Report be received and noted. Carried – 290518-14 2.4.2 MONTHLY STATUS REPORT Consideration of monthly Mayor and Chief Executive Officer Status Report for May 2018. HINCHINBROOK SHIRE COUNCIL GENERAL MEETING MINUTES – 29 MAY 2018 PAGE 4 OF 16 Moved Councillor Lancini Seconded Councillor Milton Council Resolution - That the Report be received and noted. Carried – 290518-15 2.4.3 QUARTERLY OPERATIONAL PLAN Consideration was given to the Quarterly Operational Plan Report for the quarter ending March 2018. Moved Councillor Lancini Seconded Councillor Skinner Council Resolution - That the Report be received and noted. Carried – 290518-16 2.4.4 PROJECT DEVELOPMENT GROUP MEETING MINUTES Consideration of Report to Council from Executive Assistant dated 9 May 2018 requesting Council to receive and note the Project Development Group Meeting Minutes held on 19 April 2018. Moved Councillor Tack Seconded Councillor Milton Council Resolution - That Council receive and note the Project Development Group Meeting Minutes held on 19 April 2018. Carried – 290518-17 2.4.5 COUNCILLOR OPPORTUNITIES – ATTENDANCE AT NORTHERN ALLIANCE OF COUNCILS INC 2018 CONFERENCE Consideration of Report to Council from Executive
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