Hinchinbrook Shire Council
Annual Report 2012 - 2013 LeadershipHealth Toobanna PublicBudget Halifax
Art Macknade
Abergowrie Ingham Operational Plan Operational HinchinbrookForrest Shire Council Beach Lucinda Library TYTO Staff
EnvironmentCEO Strategy SHIRE INFORMATION Trebonne PlanningArt Public DisasterTourism Management Residents Population
Financial Services 11,769 Economy
Culture Local Government Area
Art Community Services Community
Planning Health Macknade Strategy Halifax
Ingham CEO Governance Assets 2,810km²
Councillors
Strategic Goal Strategic
Engineering TYTO
Art Services Corporate Goals TaylorsBudget Beach Families
StrategicFinancial ServicesActions
Engineering Services Engineering Residents Abergowrie
StrategyCultureServices Community Budget
PublicGoals Budget Art
Planning 3,221 Council Assets Beaches Corporate Services Public
Ingham
ResidentsMacknade
CorporateHealth Tourism Plan Average Household
Community Development Disaster Management Disaster Councillors Community
Corporate Halifax 2.4 persons Abergowrie
EnvironmentalToobanna Health Services
Ingham
Finance Budget Median Weekly Household Income Operational Plan
Asset Infrastructure Management Council Assets Health EconomicHinchinbrook Development Trebonne PlanningArt $916 Public
Disaster Managemen TourismMayor
Financial Services Economy Rate Revenue(2012 - 2013) Culture Health
Art t
Community Services Community Planning Health Macknade Strategy 21,171,264.68
Ingham CEO Governance Assets
Councillors
Strategic Goal Strategic Rateable Properties 6,634
Engineering TYTO
Art Services Corporate TaylorsBudget Beach Goals
Community Development Disaster Management Disaster
Councillors Average Temperature Range Community
Corporate Halifax Abergowrie Budget 18.8ºC to 27.8ºC
Finance
Toobanna
Assets CouncilIngham Operational Plan Health Asset Infrastructure Management EconomicHinchinbrook Development
Community Services Planning Health
Strategy Community
Ingham
CEO Median Age 46 TYTO
TaylorsEngineering Beach Population Density
StrategicFinancial ServicesActions
Engineering Services Engineering Residents Abergowrie
CultureServices Community Budget
GoalsStrategy
Public Art
Councillors 4.2 persons/km² Planning
Goals Hinchinbrook Council Assets Services Corporate Services Public
Ingham Residents MacknadeMayor CorporateHealth Tourism Plan
StrategicFinancial ServicesActions
Engineering Services Engineering
Residents Abergowrie Community Services Community Public Parks Culture Budget GoalsStrategy
Public Art Planning Councillors 35 Goals Hinchinbrook Council Assets Services Corporate Services Public
Ingham Residents MacknadeMayor CorporateHealth Plan
Community Development Disaster Management Disaster
Councillors Median Weekly Rent Community
Corporate Payment Budget Council Health
Abergowrie Governance $152 Corporate Hinchinbrook Art Planning Ingham AssetsArt Health Ingham Data source: Australian Bureau of Statistics Council Asset Infrastructure Management Annual Report 2012 - 2013 SHIRE INFORMATION Contents Mayor’s Message...... 5 Councillors...... 7 Council Community Events...... 11 CEO’s Message...... 12 Executive Management Team...... 14 Organisational Structure...... 15 Reporting System...... 16 Corporate and Operational Plan Outcomes Community...... 18 Economy...... 22 Environment...... 25 Governance...... 29 Legislative Information...... 34 Community Financial Report...... 43
Additional Documents Annual Financial Statements Policies Fees and Charges
Council Banker: Commonwealth Bank of Australia Auditor: Derek Campbell as Delegate of the Auditor-General, Queensland
Additional copies of this Annual Report can be obtained by telephoning Council on 4776 4600. A fee of $25 applies for printed copies or see Council’s website www.hinchinbrook.qld.gov.au to download a pdf version.
3 Annual Report 2012 - 2013
Our Mission To work in true and principled partnership with our community and all stakeholders to deliver our vision through the efficient delivery of quality services and facilities which support the economic, environmental and social needs of our community. Our Vision A great place to live, work and play.
4 Annual Report 2012 - 2013
Mayor’s Message I present to you the Annual Report for the 2012 - 2013 Council operations in the Hinchinbrook Shire.
Natural Disaster Relief and Recovery Arrangements (NDRRA) are still ongoing as our Shire continues to recover from natural disasters. The Shire again received extensive flooding in the week leading up to Australia Day in January 2013 as a result of ex tropical cyclone Oswald.
Our Shire sustained approximately $130.3 Million of damage inclusive of cyclone Yasi in 2011. To date approximately $97.5 Million of works have been delivered.
Yanks Jetty, which is owned and maintained by Council, was also damaged during Cyclone Yasi. Council was able to secure funding under NDRRA to repair the jetty. The boating public from Hinchinbrook and Townsville are regular users of the jetty and to have the jetty restored is a bonus to the community.
Highlights of Council works completed for 2012 - 2013 are as follows:
• Seal extension of Kirkwoods Road • Local Area Traffic Management and street scape on Davidson Street • Kerb protection on Beatts Road • Rehabilitation and seal works on Morton’s Road funded under Roads to Recovery • Kerb and channel replacement and rehabilitation as well as footpath rehabilitation
Works completed under the Transport Infrastructure Development Scheme in 2012 - 2013:
• Wallaman Falls Road where sealing works have been undertaken on steep gradient sections of the range with works continuing to focus on augmentation to improve safety and amenity • Completion of the footpath extension from Log Creek bridge • Trebonne pathway improvements • Passenger set downs at the Halifax State School, Saint Peters School and Abergowrie State School • Footpath extension at Our Lady of Lourdes School
For the first time, Council is utilising social media through my Mayor’s facebook page. Facebook will also be used as a tool during times of a natural disaster to publish up to date information that is of relevance to the community. At other times it will be used to communicate general information of interest.
Council is represented by myself on the North Queensland Regional Organisation of Councils and the Far North Queensland Regional Organisation of Councils (FNQROC) by the Deputy Mayor, Councillor Lynch. Council remains aligned with FNQROC being the Council on the southern end of this region.
Council is also a member of the North Queensland Regional Economic Development sub-committee of the Regional Organisation of Councils (RED-ROC). The Sub-Committee identifies objectives relating to regional leadership, actions to achieve economic development and associated benefits to the region and communities, and advocacy to represent
5 Annual Report 2012 - 2013
the economic development needs of the region to stakeholders and in particular the Commonwealth and Queensland Government. Council representatives on RED-ROC are the Mayor, Chief Executive Officer and Executive Manager Development and Planning, while the Hinchinbrook Chamber of Commerce, Tourism and Industry Inc. is also a member.
Council was proud to support the Hinchinbrook Chamber of Commerce, Tourism and Industry Inc. as they launched the 2013 Hinchinbrook Economic Snapshot. This publication has been developed to provide a snapshot of the economy that comprises the Hinchinbrook Shire and to highlight the substantial provision of services available to the community. The publication can be found online at the chamber web site and has been placed in hard copy at many local businesses. It has been published to spread the word about Hinchinbrook to our visitors and those who are about to take up residence in the Shire. Accolades to the Chamber for taking the initiative with this publication.
To hone the skills of the Local Disaster Management Group (LDMG), Ingham participated in “Exercise Good Neighbour.” This was a desk top exercise to assist Townsville after it was devastated by a mock cyclone. The exercise was all about being prepared in times of disaster with the Ingham LDMG being able to react and assist our neighbouring Councils.
And finally, the Hinchinbrook Aquatic Centre passed a milestone during the year, as it celebrated 50 years of operation.
I look forward to continuing to work with my fellow Councillors, our Chief Executive Officer and all Staff as we all work towards a successful and productive year ahead.
Cr Rodger Bow Mayor
6 Annual Report 2012 - 2013
Councillors
Councillor Rodger Bow Councillor Patrick Lynch Mayor Deputy Mayor 0417 646 565 Corporate Services Portfolio [email protected] 0427 737 675 Service to Council: 2012 to present [email protected] Rodger commenced his career with the Australian Defence Service to Council: 1997 to 2000 and 2008 to present Force, when he joined the Royal Australian Navy in 1968 Patrick Lynch, the second youngest of 12 children to at age 16 years when he marched into HMAS Leeuwin at Kevin and Ivy Lynch, was born in Ayr on 27 August 1958. Freemantle. After 9 years of services, with a tour in Vietnam Pat joined the Queensland Railway at a young age as a and postings to a range of vessels Rodger looked to a career Lad Porter. He gradually worked his way through various change. positions and retired as a Station Master. In his time with the In 1977 Rodger joined the Queensland Police Force Railways he worked in stations across Queensland. completing his training in Brisbane at the police academy. Pat met his wife Rita at a Rural Youth Handover dinner in He was posted to Ingham as a general duties officer later Ingham. Pat and Rita were married in 1985 and they have transferring to be a traffic branch officer. Rodger retired from two lovely daughters Josephine and Kathleen. Pat and Rita the Queensland Police Service in August 2008. owned and operated Second Hand Dealers in Ingham from It is in Ingham in 1981, that Rodger became involved with 1992 to 2000. Since then Pat has worked mainly in the the RSL when he joined the local Sub Branch. Rodger has transport industry. Pat has chaired the Gilroy College Board, been a committee member, vice president and president. the Hinchinbrook and Cardwell Shire Development Bureau, He also became involved with the RSL North Queensland is a charter member of the Trebonne Action Group and has Branch as Vice President, President, director of the board been President of the Maraka Festival Committee. and executive director. Pat is currently employed by the Hinchinbrook Community Rodger was awarded Life Membership with the Gold Badge Support Centre in a Social enterprise role coordinating the in 1998 and in 2011 was awarded the Meritorious Service planning and asset management for the maintenance of the Medal. community housing and office. He has been involved with the Australian Air Force Cadets For 20 years Pat has been a member of the Ingham Lions and an Officer of Cadets. Rodger is a member of the State Club and was awarded with life membership in 2013, served Emergency Service and is currently the Local Controller. as District Governor 2010 - 2012 and has received many awards over the years with the Melvin Jones Fellow being “The privilege of being a Councillor is a challenge, but being the highest. Pat was humbled after being successfully the Mayor is a major challenge. Some examples of the nominated at the 2012 Australia Day Awards Shire’s Citizen challenges that Councillors have addressed includes the of the Year. commencement of a restructure of the whole organisation, a rates review that is equitable over the rateable properties, “Being elected for a second consecutive term as Councillor to keep a rate rise at a minimum and for a budget that was and then as Deputy Mayor by my peers has been one of my not only handed down on time but starts to address Councils proudest moments. I can assure the community I take the current deficit. There is a saying “do not change for the sake job very seriously. The returned Councillors continue to be of change” but the Council restructure is the first step to a vital part of the new Council and work effectively with the provide better service delivery not only to the public but to newly elected Councillors. My motivation has always been to Council itself.” advance our vibrant community and I am only a phone call away.” 7 Annual Report 2012 - 2013
Councillor David Carr Councillor Sherry Kaurila Engineering Services - Works Portfolio Environmental Health Services Portfolio Infrastructure Recovery Sub-Group Chairperson Human Social Recovery Sub-Group Chairperson 0417 789 320 0429 722 924 [email protected] [email protected] Service to Council: 2012 to present Service to Council: 2000 to present At 45 years of age, David has just completed his first 12 Sherry Kaurila, born on a dairy farm in Gayndah, months as a Councillor for the Shire of Hinchinbrook. He is Queensland, has lived all her life in rural and remote happily married to Kate and has an 18 year old daughter at Queensland, travelling with her working parents from railway James Cook University, a 16 year old son in year 11, and a town to railway town. For the last 43 years, she has called 12 year old daughter in year 7. Hinchinbrook home. David is a a fourth generation cane farmer in the district and Married to Doc for 42 of those years, they have been also carries out different levels of machinery hire across the business partners in a cane farming operation, and cane sugar industry. David is finding that his past experience in harvesting contractors for 40 of those years. She and Doc various occupations (prior to becoming a Shire Councillor) is have five grown children, Luke, Caroline, Heli, Ruth, and proving to be invaluable in dealing with the public relations Elizabeth, and two granddaughters. side of local government, and he is confident people still see All five children have travelled extensively in their careers, him as both a Councillor and a bloke who can relate to the and this was one of the determining factors in her decision grass roots issues of our community. to run for Council: To keep Hinchinbrook great, and make it “I believe I was instrumental in forming the new board of an even better place for younger people to invest and live, the Herbert River Improvement Trust (HRIT), where the work and play. realisation of two new community representatives and new A member of the Australian Institute of Company Directors, chairman were appointed to the Trust. Another significant Sherry is also a graduate of several high level management, achievement in this first year has been the ability to ensure community engagement and professional development the future of our Kelly Theatre. Something I know the studies. community desperately wanted to happen. I also enjoy my role representing Council at any of our local schools and Serving in numerous roles as the coordinator, convener, other public functions.” facilitator, and supporter of effective initiatives in healthcare, community transport and education - locally, regionally and “In my role as Engineering and Works portfolio Councillor, across the State, she believes in the pivotal and powerful I am constantly impressing on our senior staff the desire I contribution that families and volunteers make to community have for our work to be compatible to our wider community. life. I continue to learn in the area of NDRRA procedures and I have found the Council budget and ratings process to be one “I love my work as a Shire Councillor – the variety, even of my biggest learnings. I look forward to taking what I have the challenges, and the wonderful people you meet. The learnt from this year into next year’s discussions. I have lived team elected in 2012 is a good, balanced mix, pulling well in this district all my life, my challenge now is to make it the together, and working hard on reforming our business: using best possible place for our next generation. I have a desire the best, most effective way to deliver community services to to make this Shire an attractive option for families to want to you. I look forward to the next three years.” call home.”
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Councillor Lawrence Molachino Councillor Wallis Skinner Economic Development Portfolio Engineering Services - Technical Services Portfolio Economic Recovery Sub-Group Chairperson Environment Recovery Sub-Group Chairperson 0408 182 142 0408 724 324 [email protected] [email protected] Service to Council: 2004 to present Service to Council: 2012 to present Lawrence Raymond Molachino was born in Ingham on 15 Wally was born and raised in Ingham and is married with December 1944 and is married to Marlene and has two three children and four grandchildren. children and four grandchildren. After spending 40 years in the electricity industry, Wally left Lawrence obtained his Real Estate Agent Licence in 1973 to concentrate on his grazing and cane farming interests. and Auctioneers Licence in 1990. He is a keen lawn Wally ran for Council with the aim of giving something back bowler and has represented North Queensland on several to his district and community and to make Hinchinbrook a occasions, is a Member of the Herbert River Jockey Club, better place. He believes the delivery of sound governance Life Member of the Herbert River Pastoral & Agricultural is a way of maintaining an affordable, liveable and desirable Association Inc. and has held the title of Commissioner for home for future generations. Declarations for forty seven years. “It is my belief that we as a new Council have taken Being part of the team involved in the preparation and a number of positive steps in that direction including running of the Ingham Show has been a great part of his maintaining modest rates rises, commencing reform of our life, in fact about 25 years. Lawrence was Secretary of business, and establishing a positive working relationship the Herbert River Pastoral and Agricultural Association with each other and our staff. I am confident that as the Inc, commonly known as the Ingham Show, for 19 years. term progresses we now have the platform to make this a President for two years and a member of the Finance successful and effective Council.” Committee for four years and still holds that positions today. He was also the North Queensland Director for the “My portfolio includes responsibility for Natural Resource Queensland Chamber of Agricultural Societies for three Management activities which is a passion of mine. This years, which encompassed all Show Societies from Bowen involvement includes feral animals, pest management and north and out to Charters Towers. weeds. I am a delegate to the Herbert River Improvement Trust and Integrated Catchment Coordinating Committee Lawrence was first elected a Councillor for the Shire of which allows me to make a contribution to the economic and Hinchinbrook in 2004 and is now entering his 3rd term. environmental sustainability of the district.” “My door is always open to residents who have Council related issues, and they can be assured that I will do my utmost to try and achieve a satisfactory outcome. The current mix of old and new Councillors is working remarkably well. The new ideas being brought forward by the new Councillors and the experience offered by the older Councillors, is resulting in Council taking positive steps for the good of this Shire. It is an honour and a privilege to be appointed as one of your Councillors and I look forward to this 3rd term with anticipation.”
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Councillor External Committee Responsibilities Mayor Cr. Bow • Emergency Management Queensland • Hinchinbrook Road Safety Advisory Committee • North Queensland Development Alliance • North Queensland Local Government Association • North Queensland Regional Organisation of Councils • North Queensland Regional Roads Group Deputy Mayor Cr. Lynch • Emergency Management Queensland • Ethnic Community Care Links Inc. Councillor Marc Tack • Far North Queensland Regional Organisation of Councils Corporate Services Portfolio • Hinchinbrook Road Safety Advisory Committee Hinchinbrook Recovery Committee Deputy • Hinchinbrook Signage Committee Chairperson • Ingham Health Consumer Group 0437 015 884 • Tropical Coast Tourism [email protected] Cr. Carr Service to Council: 2012 to present • Herbert River Improvement Trust Marc was born in Belgium in 1946 and came to Australia at • Hinchinbrook Local Marine Advisory Committee the age of six where his father was employed as a farm hand • Lower Herbert Water Management Authority and cane cutter, and his mother was the cook for the cane • Taylors Beach Progress Association cutting gang. His parents set up business in Ingham and ran Cr. Kaurila it successfully for 17 years. • Audit Committee Marc attended various primary schools in the district and • Forrest Beach Progress Association worked at Hinchinbrook Shire Council for 26 years from 1969 until 1995, during which time he progressed from • Hinchinbrook Transport Consortium junior timekeeper to council senior administration officer. • Local Authority Waste Management Advisory Committee Marc is married to Sue and has three children. • Reef Guardian Council In addition, for 20 years, Marc engaged in share farming and • Regional Arts Development Fund Committee grew a number of small crops to supplement his family’s Cr. Molachino income. In 1995, Marc and his wife opened the first locally • Australian Italian Festival Association owned franchise ‘Brumbys’ bakery. • Herbert River Pastoral & Agricultural Association Marc has been committed to the welfare of the Herbert • Lucinda Progress Association River District through his involvement in various community organisations such as Rural Youth Club, Schools’ Parent • North Queensland Sports Foundation Associations, Toastmasters International, and Ingham Rotary • Showgrounds Advisory Management Committee Club and is currently a member of the Ingham Coast Guard • TYTO Precinct Committee and a volunteer at Meals on Wheels. Cr. Skinner Marc has travelled extensively and enjoys living here in the • Herbert River Improvement Trust Herbert River district. • Integrated Catchment Coordinating Committee “I appreciate the privilege given to me by the community • Local Pest Management Group to serve as a Councillor and my role as a Councillor is to • Far North Queensland Pest Advisory Forum work for others. The role of Councillor is to be prepared to question fully what is presented before making a decision. • Terrain Natural Resource Management • Trebonne Action Group “I stand for: A more humane, just and sustainable community. A Council that is mindful of the community and Cr. Tack conducts its affairs with wisdom and compassion. A Council • Halifax Progress Association that is structured, organised and managed to be flexible, • Hinchinbrook Chamber of Commerce responsive and cost effective in support of front line staff • HInchinbrook Community Support Centre who provide the services to the community. ” As at 27 November 2012 10 Annual Report 2012 - 2013
2012 - 2013 Council Community Events July 2012 August 2012 Gallery Exhibitions: 34th Hinchinbrook Art Awards Exhibition • Lloyd Rees Exhibition Ingham Art Society: Miniatures Niche • Louise Plint: Confessions of a Exhibition Bibliophile Niche Exhibition • Ingham Art Society: Bags N’ Things Floral Art Workshops Exhibition Strategic Development Workshop • Australian Italian Festival Historical Display Exhibition Creative Partnerships Community Meeting • Strand Ephemera Outdoor Sculptures Exhibition NAIDOC Ceremony – Shire Hall September 2012 October 2012 November 2012 Gallery Exhibitions: Gallery Exhibitions: Gallery Exhibitions: • Ingham State High School: Perspectives • Howard Hands: Unusual Ships • Connections Exhibition Exhibition Exhibition • Kerry Neilly Scrapbooking Niche • Volunteer Birthday Bash • Pictures of Me: ‘Being, Belonging, Exhibition Becoming’ Exhibition School Holidays Program Anneke Silver: Experimental Drawing • Gilroy Santa-Maria College: “U.P” Workshop Exhibition Tricia Murray Take and Make Postcard Sand Sculpture Outdoor Installation Workshop Emergency Management Regional Exercise Hinchinbrook Community Clean Up Good Neighbour Mt Fox Community Shed Meeting December 2012 January 2013 Gallery Exhibitions: Community Health Service Wall Mural • Ingham Art Society: Paris Salon Style Opening Event At Ingham Hospital Sale Exhibition Kids’ APT7 on Tour Workshops Hinchinbrook Aquatic Centre 50th Cyclone Shelter Opening Anniversary Australia Day Celebrations Cyclone Sundays - get ready get prepared – Forrest Beach, Halifax Preparation Kits distribution Mayors Christmas Appeal
February 2013 March 2013 April 2013 Murri Easter Extravaganza Gallery Exhibition: Gallery Exhibition: • B. Saxton Horsley: Heritage Matters - • Hinchinbrook on Canvas Exhibition Mosaic Workshops Chronicles of Queensland Exhibition • Crotched Creations by Merryl Niche RADF Grant Writing Workshop Exhibition Forrest Glen Opening Hinchinbrook Sports and Healthy Lifestyle Twilight Markets Expo Jamie’s Ministry of Food Australia
May 2013 June 2013 Gallery Exhibition: Gallery Exhibition: • Christopher Trotter: Animated Steel • Murris in Ink Exhibition Exhibition • Ingham Youth Photographers Niche • Jordan Gyss Niche Exhibition Exhibition Tricia Murray Postcard Workshop Poetry Workshops Probis Presentation School Holidays Program
As at 27 November 2012 11 Annual Report 2012 - 2013
CEO’s Message I am pleased to be able to provide comment to the Hinchinbrook Shire Council 2012 - 2013 Annual Report. As always it has been another busy year of activity and delivery for Council. Together Councillors, staff and our dedicated volunteers continue to provide a myriad of services and outcomes for the Hinchinbrook community.
From the massive infrastructure works program delivered under Natural Disaster Relief and Recovery Arrangements funding, now look set to total over $130 Million with the inclusion of the January 2013 event, to an amazing number of community events showcasing local and regional talents through the TYTO Regional Art Gallery, and everything else in between, it was a year of challenge, change and achievement.
It might be said that the 2012 - 2013 wet season was kinder than previous years. Certainly the coastal communities did not receive the punishment dished out by mother nature in years past. But as is common a number of communities including Ingham, Halifax and the Lower Herbert did suffer from summer downpours that combined to cause associated flooding.
During this time Council was subject to criticism regarding the use, or lack thereof, of the Ingham Cyclone Shelter - the multi purpose hall built in the grounds of the Ingham State High School. The critical word here is cyclone. We had no cyclone. Commercial accommodation was available throughout the time of road closures, and campers were able to pitch a tent in the main street and wait for the flooded roads to reopen. Prior to the situation becoming more threatening, travellers were encouraged to turn back to Townsville where a greater variety of accommodation offerings may be had, but human nature being what it is, many of these folk chose to wait out the event here at Ingham. Such is their prerogative to do so.
As to the date of writing this contribution the Cyclone Shelter has not as yet been activated as a place of last resort during a cyclone event. While we as a community appreciate the generosity of the State and international funding partners and of course the ability of the school to use the hall day in and day out for their needs, it has been a significant burden on Council to learn and understand our role in the management of the Cyclone Shelter should activation be necessary. Council continues to work hand in hand with Emergency Management Queensland and other response agencies to ensure ‘we have it sorted’ for the eventual day we do need to open the shelter as a place of last resort.
As another part of our awareness program Council have mapped storm surge evacuation areas and colour coded properties at risk from inundation. Two information brochures have been produced and distributed to the community. Zoning stickers, indicating red, orange and yellow danger zones have also been distributed to at risk properties. More information about this matter can be found on Council’s website. Should you have a home or business on or near the coast or in a lower lying area, I would urge you to review this information prior to the commencement of the wet season.
In 2012 - 2013 Council continued to participate with local service providers and regional neighbours in raising awareness of flood and cyclone preparedness. Only through constant vigilance in this space will we go some way to avoiding human tragedy and minimising property loss in future events.
From a governance perspective our Internal Audit process has been firmly established and has undertaken a number of audits. Focuses of this year’s audits included stores and purchasing, cash handling, customer requests and complaints. The audits all showed fair to excellent results with some room for improvement in different areas. Management has since responded to the suggested areas for improvement and the implementation of processes and other actions is being continually monitored by the Audit Committee.
Council has begun to address long term, widespread leave liability issues. For whatever reason a culture of not using annual leave has developed in some areas of our organisation. This is neither good for the business of Council, nor the individual involved. All leave balances have been reviewed and systematic remedial action taken by those employees with excess leave balances.
In reporting this year we have moved towards a traffic light indicator system. The green, amber and red indicators are explained more fully on page 16. At a glance green is good, amber is ok and red is a situation requiring further review.
This year has seen the consolidation of the various elements of the TYTO Precinct come together under a single management structure with a community engagement and economic development focus to be further pursued. As part of this change in approach, the Hinchinbrook Shire Library has joined the State Rural Libraries Network as a member. This will have a considerable benefit to our community in the way of access to numerous multi media resources such as online books
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and music, which would just not have been possible under current budget constraints. In addition the TYTO Restaurant has been available for casual hire by individuals and groups to facilitate greater use of that space while Council contemplates its future incarnation.
This year Council was pleased to support a number of established events including the Australian Italian Festival, Maraka, the Ingham Rodeo and numerous smaller events. In addition to these events Council was thrilled to see a new, or more correctly, revived festival emerge in April 2013 with the Pub with No Beer Festival.
In the later half of the year there remained a resolve around the Council table to address the operational deficit that Council is again faced with. During the second half of 2012 - 2013 reductions in overtime were realised, the courier car for the administration office was scrapped and unfortunately the usage levels of the Forrest Beach Greenwaste Transfer Station were determined to be unviable going forward.
This was also the year Council went forward with the inclusion of fluoride in the town water supplies. This may well remain a controversial decision as there are numerous arguments in support and against fluoridisation of drinking water. The Council moved forward with the conventional notion that dental health in children shown to be improved with a ready supply of fluoridised drinking water. The perceived indecision on this matter from the State in between the changing of governments was unfortunate as it only served to add fuel to the fire of debate.
This year we also were able to finalise the new Enterprise Bargaining Agreement with employees. There were several negotiation sessions involved and it is a tribute to all involved that a successful outcome was achieved.
In 2012 - 2013 a review of rates and associated categories was undertaken to assist Council with decision making moving forward that would maximise our own source revenue. The results were interesting with most sectors being rated at reasonable levels according to available data.
As part of an improvement process in the way we share information with Councillors, a Status Report on resolved motions has been included in monthly agenda papers. This details action to date and progress made towards implementation of resolutions.
Other activities this year included the release of a micro grants program under resilience funding, graffiti stop funded activities and funding for disability accessible footpaths. Work also began on sourcing funding to upgrade the Kelly Theatre to provide for digital movies into the future. School holiday programs for our school aged children also remained a feature on our community agenda.
As mentioned at the commencement of this comment, Council as you know it is a team effort. Councillors must set a strong strategic course for us based on a sound understanding of community needs, financial constraints, and vision beyond a four year term, coupled with the professional input from staff.
Then managers must lead and direct, and staff at all levels must execute the agenda, deliver the projects, and communicate the results to all stakeholders. Councils in this day and age are a complex organisation with many contradictory demands placed on them from other levels of government, the community and stakeholders. But it is a challenge we at Hinchinbrook are meeting with determination and drive. Times are changing and we aim to respond to those changes to continue to drive forward the agenda of our elected representatives.
Leanne E Mash Chief Executive Officer
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Executive Management Team
Engineering Services Finance Corporate and Economic Environmental Health Development Services Responsibilities Engineering Services Financial Services Community Services Health and Environment Technical Support Economic Development Waste Management Asset Services Corporate Services Natural Resource Management Highlights Undertaking major seal 2013 - 2014 Budget Implementation of the Near completion of works extension works on adopted 25 June 2013 Temporary Land Planning on the Warrens Hill Stage identified roads within Instrument Two development External review of the Shire Differential General Appointment of TYTO Opening of the Ingham Completion of road Rating Categories Precinct Manager Cyclone Shelter restoration works Unqualified 2011 - 2012 Participation with the Delivery of the following damage related audit North Queensland Hinchinbrook Community to flooding caused by Economic Development Feral Pig Management Cyclone Yasi Delivery of the internal Practitioners Network Program audit program Delivery of Council’s Finalisation of the Noxious Weeds Program fluoridation program Securing working capital aerodrome plan facility approval to Vector Control Program Completing the relining minimise cash flow risk Finalisation of the Shire for mosquitoes of all large gravity trunk Sport and Recreation sewers around Ingham Adoption of the new suite Strategy and the of Local Laws Maintaining a good Ingham Showgrounds quality water supply with Development Plan Review of Delegations no drinking water quality following changes in Reviewed the Local issues State and Local Laws Disaster Management Successful minimisation Plan Hinchinbrook Community of risk in association Clean Up Finalisation of the with the Natural Disaster Community Development Participation as a Reef Relief and Recovery Engagement Initiative Guardian Council Arrangements program Completion of Forrest Business Licensing The preparation of a Glen Stage Two Program bridge rehabilitation program via utilisation of Jamie Oliver Ministry of Riparian area data collected in recent Food rehabilitation program bridge inspection and Successful funding Natural Resource testing exercises application for the digital Management Forum upgrade at the Kelly Theatre Challenges Implementation of Reducing revenue Biocycle system for Review of Cemetery appropriate Strategic streams from State and Forrest Glen procedures Asset Management Federal Government Issues with unsupervised EPA regulatory changes for the alignment of giving way to higher youth at the library and depreciation reliance on own source Development of TYTO Precinct revenue the Cyclone Shelter Undertaking routine Memorandum of works with the additional Maintaining cash flow Agreement burden of Natural while programing Natural Disaster Relief and Disaster Relief and Dengue Fever Outbreak Recovery Arrangements Recovery Arrangements Hendra Outbreak claims
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Organisational Structure
ELECTED MEMBERS
Cr. Rodger Bow MAYOR
Cr. Patrick Lynch Cr. Sherry Kaurila Cr. Lawrence Cr. David Carr Cr. Wallis Cr. Marc Tack DEPUTY MAYOR Molachino Skinner
Chief Executive Offi cer
Corporate Services and Economic Development Environmental Health Services
Administration Services Waste Management
Library and Cultural Services Pest Management
Economic Development General Community Health
Business Licensing
Engineering Services Regulatory Enforcement
Technical Services Local Laws
Plant Management Cemeteries
Construction Maintenance and Operations Vector Control
Water and Sewerage Undertakings Public Amenities
Information Technology Services Financial Services
Human Resource Services Workplace Health and Safety
15 Annual Report 2012 - 2013
Reporting System The Annual Report … what is it all about?
Corporate Plan Operational Plan Budget Annual Report Four Year 12 Month 12 Month 12 Month
Council’s 2012 - 2013 Annual Report demonstrates our desire to improve our commitment to accountability and transparency. The report provides an overview of our activities, actions and outcomes from the period of 1 July 2012 through to 30 June 2013.
This year we are introducing a traffic light indicator system to give a visual representation to our performance in key areas. These areas link back to our 12 month Operational Plan and four year Corporate Plan and will be referenced in the longer term Community Plan. The Community Financial Report for this year commences on page 43.
As a resident, ratepayer, investor, business or community member you have an interest in understanding what Council is achieving. This report aims to give you that information in a user friendly format while fulfilling our legislative responsibilities to govern and deliver in an open and transparent manner.
Some of the information in this report is what Council is required to present, some is ancillary information that may be of interest and some is clearly provided for the feel good factor, to celebrate what we are and who we are as an organisation and as a community.
At a glance the following can be understood when referring to the traffic light system, being green is good, amber is ok and red is a situation requiring review.
More specifically a green spot indicates we are well on track to delivering our desired outcome, somewhere between 70% and 100% completion.
An orange spot means progress has been made, somewhere between 30% and 70% of work has been done and there is more to come.
While a red spot means issues have arisen, less than 30% of the work or project has been completed and we need to pay attention to this matter moving forward and get things back on track assuming it is still a priority for Council.
Overall we are aiming for more greens than ambers and very few red. This year is the first time we have embraced the traffic light system and we expect to perfect it over the next couple of reports.
The next page details key performance indicators (KPI) that are taken from the 12 month Operational Plan.
16 Corporate and Operational Plan Outcomes Annual Report 2012 - 2013
Community A vibrant, inclusive and healthy community with access to services and facilities reflecting the unique character, role and needs of residents throughout the Shire.
Corporate Plan Progress Strategic Outcomes
1.1 A safe, active and healthy community.
1.2 Equitable access to relevant services and well maintained facilities.
1.3 Shire culture, identity and heritage which is valued, documented and preserved.
1.4 An inclusive community which is motivated and involved in a range of social, cultural and recreation activities.
1.5 Efficient disaster management across the Shire.
Challenges Faced During 2012 - 2013 • The lack of human resources during disaster events. • Cyclone Shelter education, guidelines and responsibilities when in use as a shelter. • Delayed completion on Forrest Glen due to Cyclone Yasi and environmental licensing of Biocycle Unit. • TYTO suffering from a disconnect as precinct and all zones not well utilised. • Unruly and anti social behaviour at the TYTO Precinct.
Key Projects Community Plan – 1.1 KPI – Community Plan Strategy developed by 30 June 2012.
The Community Plan has been used as a reference by Council to support Council operations throughout the year.
Business Licensing – 1.1 KPI – Implement an efficient and proactive business licensing and inspection program to ensure relevant businesses comply with their public heath and environmental protection obligations.
Early in 2013 the Queensland Government introduced the Greentape Reduction project to implement changes to the Environmental Protection Act 1994. The intent of this project was to reduce costs to small and medium business. As a result of this change, 41 registered operators of businesses involving mechanical repairs, spray painting and fuel storage, are no longer required to pay annual registration fees to Council.
The variety and quality food premises operating in the Hinchinbrook Shire is the envy of similar sized local government areas throughout Queensland. Our tropical lifestyle offers plenty of opportunity to enjoy dining at any of the 47 cafes, restaurants and bakeries throughout the Shire.
2012 - 2013 has seen a noticeable increase in the number of enquiries for the licensing of domestic kitchens. This category of licence is suitable for the preparation of customised cakes for special occasions or other minimal food preparation services.
18 Annual Report 2012 - 2013
Council’s subscription to the interactive web-based I’m Alert Food Safety Training Course has been very popular. This course is offered free of charge to consumers through Council’s website. Numerous businesses have required that all of their staff complete this comprehensive food safety course to ensure the production of safe food for the enjoyment of consumers.
Council also continued to deliver its free food handling courses which were well received by not for profit organisations and businesses. The Food for Thought newsletter was aimed at food business owners to keep them informed of the latest developments in legislation and food hygiene practices.
Shire Sport and Recreation - 1.2 KPI – Review of the current Shire Sport and Recreation Plan by 31 December 2012.
Funding was received under the Local Government Grants and Subsidies Program to upgrade the Ingham Showgrounds main oval, however due to the high priority of upgrading the Kelly Theatre to digital, a successful application was sent to the Department of Local Government to reassign the funding.
TYTO Technology and Learning Centre Precinct – 1.3 KPI – Increase usage of the facilities.
Tenancies were fully occupied during the 2012 – 2013 financial year. Tenancy 02 was occupied by the Herbert Resource Information Centre and tenancy 01 by Solas. The conference centre tenancy 1a was occupied by Department of Agriculture Fisheries and Forestry and Conference Centre tenancy 1B by Terrain.
Cultural Services – 1.4 The 2012 - 2013 financial year featured a wide array of exhibitions at the TYTO Regional Art Gallery with a focus on showcasing local talent. Of the 20 exhibitions presented 15 featured local artists, four were touring displays from outside sources and one niche gallery exhibition featured work by a Mission Beach artist. B. Saxton-Horsley Exhibit Opening
Both local and touring exhibitions were well received. Of the top five displays as per visitor numbers three were local and two were touring exhibits and two of these five exceeded 1,000 visitor numbers (one local and one touring). A local joint display ‘Howard Hands: Unusual Ships’ and ‘Pictures of Me: ‘Being, Belonging, Becoming’ (kindergarten exhibition) had a record breaking opening event with 350 attendees. The opening presentation was moved outside as the gallery was filled to capacity. A total of 8,821 persons attended the gallery in the 2012 – 2013 financial year.
The gallery also offered a variety of workshops for both youth and adults. These included but were not limited to experimental drawing, sand art, South East Asian and comic/manga influenced drawing and postcard art, becoming an integral part of the Boredom Busters school holiday program. In addition to these workshops the Regional Arts Development Fund (RADF) program afforded local artists the opportunity to engage with professional artists and learn techniques in a variety of media such as mosaics and sculpture, as well as providing funding for community cultural events (such as the Murri Easter Extravaganza) and concept development projects.
Hinchinbrook Shire Library – 1.4 Council made the decision to move to Rural Libraries Queensland, a collaboration between local government and the State Library of Queensland to provide high quality Public Library Services. Implementation commenced in the 2012 – 2013 year with expected completion in 2013.
Council implemented the ‘Unacceptable Behaviour Policy’ which covers handling unacceptable behaviour at the TYTO Precinct keeping patrons and staff safe. Staff also undertook training in dealing with this behaviour. A focus on customer service training was evident with 26 staff attending customer service training. Council welcomed five new volunteers to the Library.
A five week studio engineering workshop was held in the TYTO Precinct Library Recording studio. The free training sessions were funded by the Pro-social Funding Program and run by a qualified sound engineer and included detailed information processes to facilitate the ability to become a capable engineer in Hinchinbrook Shire Library (Ingham) Youth Technology Recording.
19 Annual Report 2012 - 2013
Hinchinbrook Sport and Recreation Facilities Study for the Shire were completed along with the Development Plan for the Ingham Showgrounds.
Kelly Theatre The previous lessees lease expired in October 2012 and was extended until July 2013. Council called expressions of interest for the lease of the theatre and Ingham Disability Support Services trading as Ingham Parents Support Group were shortlisted to go forward with being issued a five year lease. Due to changes in technology in the film industry and the cost associated with upgrading to digital technology Council sought funding to provide the modern cinema equipment. The initial application to the Regional Councillor Story Time at the Hinchinbrook Shire Library Development Australia Fund was unsuccessful and Council A series of workshops commenced Saturday 18 May and was able with the Minister’s approval to divert Local concluded Saturday 15 June between 10am and 4pm in the Government Grants and Subsidies Program funding from the Hinchinbrook Shire Library Youth Tech Space – Recording Ingham Showgrounds to the Kelly Theatre. Studio. Participants were asked to intimate their willingness Facilities to share the new found knowledge and skills for the benefit The Ingham Showgrounds facility continued to be a popular of the talented musical youth of the Hinchinbrook Shire in destination for sporting. The pavilion shed had a total of 230 the future. bookings and the pavilion had a total of 38 bookings for the year. The showgrounds had a total of 31 bookings including The Library continued with its regular programs including major events such as the Ingham Show and the Sugar City the Baby Rhyme Time and children’s activities which were a Rodeo. community favourite especially with young mothers.
Shire Cultural, Sporting and Social Development – 1.4 The Hinchinbrook Shire Hall had 19 bookings while the KPI – Support provided in accordance with Council Halifax Hall had a total of 58 bookings. Policy. –Ensure facilities are maintained to provide effective services.
Cultural and Sporting Council continued to provide support to cultural development in the Shire by continuing to partner with the State Government to fund the Regional Arts Development Fund. Council also commenced a review of the Shire Cultural Policy and Development Plan.
Australian Italian Festival at TYTO Precinct The TYTO Precinct bookings of the conference centre, amphitheatre and grounds, TYTO Computer Rooms and Restaurant as separate bookings had a total of 47. Bookings included events such as the Australian Italian Festival and conferences booked by out of town companies.
Disaster Management – 1.5 KPI – Support provided in accordance with Council Budget allocation. – Ensure compliance with State Disaster legislation. School Holidays Program Beach Games – Ensure Shire recovery process from Cyclone Yasi continues in accordance with adopted Recovery Council continued to partially fund the Sport and Recreation Plan. Officer position to work with local sporting clubs to further club development and provide support to increase A review was undertaken on the Memorandum of participation of sports and recreation in the shire. The Understanding with the Red Cross.
20 Annual Report 2012 - 2013
An audit was undertaken for the Local Disaster Management Plan with a good result finalised in October 2012. There was only one flood event during the year in January and Council responded quickly and appropriately to manage the consequences.
Council continued to fund the Local Disaster Management function throughout the year and to conduct public awareness campaigns and carry out volunteer and staff training. Council reviewed the Local Disaster Management Plan in line with State Disaster Legislation.
Council finalised the Community, Economic, Infrastructure and Environmental Recovery and Reconstruction Plan for Tropical Cyclone Yasi.
Hinchinbrook Pro-social Funding Program The Community Development Team at Hinchinbrook Shire Council developed the Pro-Social Funding Micro Grants Program to help the community increase its connectedness, build its resilience and increase its future disaster preparedness. Six local flagship organisations within the Hinchinbrook community were selected to distribute funding to other community groups via an application process. The six groups were granted total funding of $20,000 (three $5,000 micro grants and $5,000 for administration allocation to help support program requirements). These flagship organisations each had a key focus on seniors, youth, families, community services and volunteers, healthy lifestyles or disaster preparedness. They were: • Lower Herbert Blue Light Association • Hinchinbrook Community Support Centre • Ingham Disability Support Services • Herbert River Men’s Shed • State Emergency Services • Healthy Hinchinbrook
See page 38 for further information.
Storm Surge Evacuation Guide The distribution of Storm Surge Evacuation Stickers to coastal communities affected by storm surge has been completed. Residents in Forrest Beach, Lucinda and Taylors Beach have received red, orange or yellow stickers to show the evacuation zone they currently reside in.
A Storm Surge Evacuation brochure was created to be used as a summary of the Storm Tide Evacuation Guide. The guide contains maps to show residents which zone they are in for evacuation purposes in the event of a storm surge.
Training and Staff To ensure Council and its staff are prepared in the event of a disaster training and staff recruitment occurred during throughout the year.
Council advertised for casual employees to work in the call centre with the result of four persons employed. The Guardian Disaster Management Program was updated and training was held for call centre operators in October 2012. Training occurred for volunteers in the evacuation centre and its procedures.
Council continued to implement the Warden Radio System. Community Development Officer’s worked with a number of community organisations in disaster awareness. The installation of a system to plug a generator in at the Evacuation Centre occurred.
Cyclone Shelter A new Memorandum of Agreement is in development with the State regarding the use of the Shelter during a cyclone event.
Councillors at the official opening of the Ingham Cyclone Shelter
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Annual Report 2012 - 2013
Economy A strong and sustainable economy that supports the growth of new and existing industry and business that enhance local lifestyle and provide long term employment.
Corporate Plan Progress Strategic Outcomes
2.1 Diversified, prosperous and innovative industry and business sectors.
2.2 Support and facilitation of employment opportunities for the community.
2.3 Enhanced sustainable growth facilitated by Council’s infrastructure and utilities.
2.4 An integrated approach to town and regional planning that strengthens local identity and lifestyle.
2.5 An attractive place to live which encourages a diversity of business investment, development and employment opportunities.
Challenges Faced During 2012 - 2013 • Continued static population figures with no growth evident. • Continued reliance on a single industry economy. • Shire population’s low socio-economic status.
Key Projects Regional Economic Growth Strategy – 2.1 KPI – Action plans developed and endorsed by Council.
The Manager Corporate and Economic Development participated in the Economic Development Practitioners Network. This includes work on the NQ2031 strategy. Additionally the Mayor sat as the Chair of the Regional Economic Development Sub-Committee of the Regional Organisation of Councils with the support of the Chief Executive Officer.
Planning and Development – 2.1
New Development In 2012 - 2013 the Hinchinbrook Shire Council assessed new development proposals with a combined value of approximately $10 Million, representing a net value increase in Material Change of Use development applications from previous years (excluding the $425 Million NQBE sugar, ethanol and power generation plant). The volume and value of all other development applications was consistent with previous years.
Adopted Infrastructure Charges Resolution On 25 May 2013 Council’s Adopted Infrastructure Charges Resolution came into effect, detailing the infrastructure contribution charges associated with development across the Shire for Council’s five key infrastructure networks (Sewerage, Roads, Water, Public Open Space and Transport).
GIS – 2.1 Council is committed to determining Council sustainability and has had a major focus on asset management and increased data capture over the past five years. Pest management has had a shift to mobile mapping which has improved the level of data capture accuracy. This emphasis will lead to more informed decision making and better outcomes for the future.
22 Annual Report 2012 - 2013
GIS was used to update and check the financial asset information for all urban stormwater drainage within the Shire, including the following townships: Ingham, Trebonne, Toobanna, Lucinda, Taylors Beach, Halifax, Macknade and Forrest Beach. This has been captured by using a number of different methods including, survey, aerials and on site inspections and is now currently accurate to approximately 90%.
Shire Economic Growth Strategy – 2.2 KPI – Action plans developed and endorsed by Council by 30 June 2013. – Provide support to local business.
Council continued to support local business through financial support for the Hinchinbrook Chamber of Commerce and Industry. Council also supported the Chamber’s publication ‘Hinchinbrook Economic Publication - A new era for Ingham.’
Under the Priority Initiatives for the Wet Tropics Council undertook the following opportunities:
Catalyst Tourism Opportunities: Wallaman Falls all weather access road – Sealing work has been undertaken on steep gradient sections of the range with works continuing to focus on augmentation works to improve safety and amenity.
Recreational Vehicle Parking - In December 2012 Council applied for funding to the Tourism Industry Regional Development Grant to establish suitable parking areas for Recreational Vehicle’s in Halifax and Ingham. The funding application was unsuccessful. In May Council resolved to apply to become a Recreational Vehicle Friendly Town, however this has since been rescinded and further discussions are to be held.
Catalyst Research and Agribusiness Herbert Resource Information Centre (HRIC) • First year of the Treasury Wines Pilot Project. • Ian Miller from Spatial Vision undertook a Strategic Review of the HRIC • Bureau of Sugar Experiment Stations withdrew from the Joint Partnership agreement.
Temporary Land Planning Instrument In May 2013 Council introduced a Temporary Local Planning Instrument (TLPI) with the intent to facilitate the return of approximately 7,700ha of prime agricultural land currently under production forestry to intensive agriculture. Council is currently amending the Hinchinbrook Shire Planning Scheme 2005 to reflect the changes introduced under the TLPI.
Under the Priority Initiatives for the Local Towns, Council undertook the following opportunities:
Community Services In January Council resolved to become a member of Rural Libraries Queensland, under the umbrella of the State Library.
From February to June, Council has conducted the preparation, implementation and transfer to the new system.
In May Council appointed a new TYTO Precinct Manager to manage the TYTO Precinct as a whole entity rather than each pillars such as the visitor information centre, gallery and wetlands operating separately. Councillor Story Time Under the Priority Initiatives for the Airport Council undertook the following opportunities:
Airport Master Plan In partnership with Townsville Enterprise, a joint application for funding from the Queensland Regional Development Initiative (QRDI) was received in 2011 - 2012 to investigate economic development opportunities for the aerodrome and prepare a master plan. The final QRDI In Flight report was tabled at the General Meeting of 4 September 2012.
Development Plan of the Ingham Aerodrome – 2.5 KPI - Completion of master plan by 31 December 2012.
While developed further the master plan for the aerodrome was not finalised in 2012 - 2013.
23 Annual Report 2012 - 2013
Regional Promotions Strategy – 2.5 KPI – Development and implementation of new regional brand and revised marketing strategy by 31 December 2012. – Continue to promote local festivals and events which encourage visitors to our Shire.
A consultant was engaged to work with Council and the Hinchinbrook Chamber of Commerce and Industry to develop the strategy.
Council continued to promote local festivals and events which encourage visitors to our Shire. Council continued to have the Support for Events Policy with both financial and in-kind support being given to several community organisations to assist with local and regional events.
Visitor Centre and Tourism 2.5 Visitor enquiries for the year were 19,639 which is a decrease of 8% overall from the previous year. There was a small decrease from across all demographics, but primarily from domestic visitors. The majority of Queensland Information Centres are reporting similar decreases.
Travel Shows attended for the year were: two Tourism Expo on The Strand, Defence Force Expo in Townsville, Sydney Caravan and Camping Show, Townsville Fishing and Camping Show and Caravan and Motorhome Club of Australia Rally in Townsville.
A number of organised group tours were conducted. School tours included a tour of the Wetlands and Centre by information centre staff. Schools (436) included Townsville, local and JCU. Tourism (296) included Hidden Valley Tours, Redcliffe Charters and Cross Country Tours. Community groups (228) included Strathpine Uniting Church, Regional Probus Groups and Townsville Senior Organisations.
Volunteers were kept equally busy with activities including, Annual Volunteer Conference in Townsville, familiarisations to Broadwater, Paluma, Forrest Beach, local accommodation and TYTO Wetlands. Volunteers also undertook their first training session of the year in April. These half day sessions, conducted twice yearly, include visitor centre management, customer service and emergency procedures.
Awards for the year were North Queensland Tourism Awards Hall of Fame for the Visitor Information Centre while our volunteer group took out the Volunteer Award.
At the annual volunteer Christmas and awards function, Elena Mason was awarded ‘Most Valuable Volunteer’ while Ann Poggi was recognised with ‘The Busy Bee Award’. Ann worked 351.5 hours in the centre with all volunteers working a total of 5,563 hours for the year.
Volunteer Paluma Trip
24 Annual Report 2012 - 2013
Environment A sustainable, well managed and healthy environment that provides a balance between the development of built infrastructure and the Shire’s diverse natural and cultural resources.
Corporate Plan Progress Strategic Outcomes
3.1 A natural environment that is valued and sustainable.
3.2 A quality, aesthetically pleasing and well planned built environment that meets basic community needs.
3.3 The provision of quality infrastructure that supports the Shire’s current and future needs.
3.4 An empowered community, environmentally educated and aware.
3.5 Minimisation of climate change on our community, natural and built environments.
Challenges Faced During 2012 - 2013 • Additional natural disaster events. • Reduction in funding sources for asset improvement. • Reduction in eligibility range for Natural Disaster Relief and Recovery Arrangements funding. • Reduction in State and Federal funds for Natural Resource Management projects.
Key Projects Riparian Area Rehabilitation Projects – 3.1 KPI – Continue weed management and revegetation of the Cattle Creek and Palm Creek systems.
Weed management around the Cattle Creek Wetlands and Upper Palm Creek systems occurred throughout the year. This is an ongoing project with further works in the coming year. These works are ensuring that the health and natural function of these systems is still in place by controlling invasive weeds such as Hymenachne, Salvinia and Water Hyacinth.
The eradication program for Pond Apple, Acacia, Thunbergia and Mikania were continued throughout the year.
New revegetation projects as well as maintenance of previous sites helped generate resilient landscapes to ensure the regeneration of a healthy ecosystem.
The remaining revegetation sites in these two systems have moved into a monitoring stage as all trees have settled in well and do not require any further watering.
Community Feral Pig Management Program – 3.1 KPI – Feral pig management program is cost effective in reducing feral pig populations
This program continued to produce excellent results in minimising feral pig numbers and subsequent damage to the sugar cane within the Hinchinbrook Shire. This year the loss continued to reduce, now down to an estimated $500,000. This is figure is well below the $1.2 Million recorded in 2009. The reduced damage to the natural environment from feral pigs is also noticeably down in many areas.
25 Annual Report 2012 - 2013
Waste Management Strategy – 3.1 Restoration of Flood Damaged Assets – 3.2 KPI – Waste management and recycling are carried KPI – Restoration of damaged assets in accordance out in an environmentally conscientious and cost with Cyclone Yasi Infrastructure Recovery Plan. effective manner, in line with Queensland’s Waste Strategy 2010 - 2020. Restoration work on assets damaged as a result of Cyclone – Administration of Queensland Commercial Waste Yasi has been continuing and is substantially complete. Levy. Further restoration works due to Natural Disaster Relief and Recovery Arrangements activated events in January Council continued its active involvement with regional 2012 and March 2013 has been incorporated into the waste management groups, in particular the Local Authority Infrastructure Recovery Plan. To date, $88 Million has Waste Management Advisory Committee, which offered been spent on restoration due to Cyclone Yasi and there is opportunities to improve efficiency and to benchmark estimated $40 Million of works still required to complete against similar operations. the program. Council is currently targeting full completion by June 2014. The State Government commercial waste levy was phased out from 1 July 2012, however rather than reduce Open Space Capital Works and Maintenance Program – administration burden, it required additional input and 3.2 continues to do so, as the reporting requirements first KPI – Program as identified delivered within the introduced with the levy are still in place. financial ear.y Hinchinbrook residents have again demonstrated their Council’s 2012 - 2013 Works Program, Special Open Space commitment to social environmental practices by separating Works estimated at approximately $279,000 and Open and recycling their domestic waste, as part of the domestic Space Maintenance estimated at approximately $914,000. recycling wheelie bin system and by making full use of The majority of the Special Open Space Works were the recycling facilities provided at Council’s waste transfer completed with the required budget and timeline allocations stations. with only a small number being incomplete or still in progress. Open Space Maintenance continued to play a large Hinchinbrook Community Cleanup- 3.1 part in this year’s budget with expenditure coming in slightly KPI – Develop and implement a number of initiatives higher than the estimated figure. with the scope of enabling easy, efficient and environmentally sound waste management. Open Spaces in the Hinchinbrook Shire have seen a number
of Capital Works Projects completed this year to enhance This year the Hinchinbrook Community Cleanup consisted of the visual appearance and practicality for all users in these rubbish skips being placed at a number of rural and remote areas. The main open spaces projects undertaken this year locations, a residential kerbside pick up and free dump days were completed in accordance with aims set out in the at the Warrens Hill facility. Operational Plan and included the following: This program ensures residents had the opportunity to • Ingham Northern Entry Statement clean up around their properties in the lead up to the storm • Taylors Beach Mangrove Hedge Beach Boardwalk season in November. • Memorial Gardens – Presentation Works • TYTO Wetlands Capital Improvements Mosquito Control – 3.1 • Miscellaneous Village Upgrades The Hinchinbrook Shire had its first Dengue Outbreak in April 2013. Three confirmed cases of the virus surfaced in one zone. Officers from the Hinchinbrook Shire Council and Queensland Health carried out inspections in the targeted area to prevent further outbreak. Officers supplied educational information on dengue prevention and set mosquito traps where applicable.
River and Riparian Environment – 3.2 KPI – Management of the assets continue as from July 2012.
Continuation of administration support to the Herbert River Improvement Trust.
Taylors Beach Boardwalk
26 Annual Report 2012 - 2013
The routine maintenance of open space areas has been Drainage Infrastructure Capital Works and Maintenance reviewed and decreased to support budget savings this Program – 3.2 financial year. The continuing wet weather and associated KPI – Program as identified delivered within the public demand for mowing/ slashing of certain public areas financial ear.y have both played a part in putting pressure on budgeted maintenance funding this financial year. The Capital Drainage Works Program included the scoping project investigating current urban drainage issues with the Water Infrastructure Upgrades – 3.2 project outcomes to be utilised to develop a works program KPI – Works completed to required standards in line for future drainage projects. In addition, capital upgrade with budget provisions. works of existing drainage on Four Mile Road adjacent to Three Mile Road was completed and the ongoing upgrade 2012 – 2013 saw the installation and completion of the of existing grated drainage structure to kerb entry units in fluoride program and associated equipment upgrades. The urban areas has continued over the financial year. largest water and sewerage project of the year, costing approximately $3.5 Million. 17 new water connections were Sewerage Infrastructure Upgrades – 3.2 installed in the financial year down from 41 the previous KPI – Works completed to required standards in line year. Trebonne saw the installation of pressure pumps and a with budget provisions. new water main was installed along Pumping Station Road. The water tower at Tokalon was repainted and the Ingham Relining program carried out, 440m of 150mm gravity sewer Water Tower had its reservoir lined to protect the concrete was relined, 1,721m of 300m gravity sewer was relined underwater. This tower was built in 1939. and 780m of 375mm gravity sewer was relined. Two major sewerage pumps were replaced at SPS 4 and SPS 5. SPS Routine sampling of the public water supply continued 20 in Covell Street was refurbished including new pumps throughout the year, ensuring that the water met safe and and a switchboard. Minor repairs to the Ingham and Lucinda acceptable drinking standards. Drinking water quality testing Sewerage Treatment Plants were undertaken with a full resulted in a 100 % e-coli free water supply. program mapped out for future years.
Road Infrastructure Capital Works and Maintenance Program – 3.2 KPI – Program as identified delivered within the financial ear.y
The Capital Works Program concentrated on rehabilitation and improvements to Council’s own roads and street networks. Key road works projects were undertaken including seal extension to Kirkwoods Road and upgrade to seal standard on Morton’s Road. Ongoing rehabilitation programs have continued on kerb and channel and footpath infrastructure throughout the Shire whilst general maintenance works were performed throughout the year.
Sewerage Relining Upgrade
Overall the normal operations of the sewerage scheme performed satisfactorily with minimal blockages or overflows. Sewerage effluent quality tests met the EPA licence requirements for most of the year. Budgeted upgrades completed.
Asset Management Plans – 3.3 KPI – Continue to implement and maintain Assets Management Plans as required by the National Framework.
Asset Management Plans have been developed in accordance with the requirements of the National Framework. These plans are continually under review to Wallaman Falls Road ensure key elements align with strategies and budget constraints.
27 Annual Report 2012 - 2013
Council has purchased an Asset Management Software a period of no less than three working days after which they Package and is evaluating it to determine if it will be suitable can be rehoused or destroyed. for all Asset Classes and will provide adequate integration with the Tech One Financial System. The majority of animals which were placed in the pound during the year were returned to their owners or Reef Guardian Council – 3.4 rehoused. Working with locally based animal foster homing KPI – Continued qualification as a Reef Guardian organisations has proved to be very successful. All animals Council. that were considered suitable to be rehoused were able to be taken by these organisations. As part of the four founding Councils of the Reef Guardian Council program, Council remains dedicated to the Reef Wild Dog Baiting Program Guardian program. This program is an initiative of the Great The annual wild dog baiting program was well received by Barrier Reef Marine Park Authority which aims to protect the community with good participation from landholders. and conserve the Great Barrier Reef through education and promotion of ways to minimise human impacts upon the Regulated Parking Great Barrier Reef. Random parking patrols were conducted during the year. During these patrols approximately 50 parking infringements Council participates in numerous activities aimed towards were issued. this objective including grasping educational opportunities, riparian revegetation, and floral and fauna pest Drivers were encouraged to pay particular attention to management. signage which shows parking restriction times. Signs showing shorter times than the usual two hour limitations, Climate Change Adaptation and Sustainability Strategy – e.g. ten minutes, should be observed by motorists as failure 3.5 to comply with the time restriction can result in a parking KPI – Carry out the activities contained in the Climate ticket being issued. Change Action Plan and achieve reductions in energy usage and carbon emissions in line with Public education initiatives were aimed at monitoring the regional targets. public, in particular business owners and their employees were being encouraged to avoid parking for excessive Hinchinbrook Shire Council continues to seek practical and periods throughout the CBD as this practice uses valuable economical ways to improve sustainability and minimise its parking spaces which could be used by their potential ecological footprint through waste reduction and recycling shoppers. programs, clean energy and improved efficiency. Enforcement Officers have also investigated a number Council continues to participate in discussions with Far of complaints in relation to owners leaving unregistered North Queensland Regional Organisation of Councils and vehicles abandoned on roads and footpaths. Ergon in relation to the possible future installation of LED street lighting. Cemeteries This Financial Year saw cemetery staff continue to maintain Animal Management all lawns and gardens in the three Shire cemeteries. At the end of the 2012 - 2013 Financial Year our Shire had 160 cats and 1,500 dogs registered with Council. A number of old and untidy plants have been replaced with quick growing and low maintenance native flowering shrubs. Enforcement Officers continued to attend a Council has purchased a second grave shoring system which number of complaints enables two inground funerals to be conducted on the same including 73 barking day while ensuring the safety of cemetery crew as well as the dog complaints and 178 public attending the funerals. roaming dog complaints during the current period. New Beam and Lawn Divisions have been constructed at the New Ingham Cemetery while further laser leveling of Almost 50 animals, mainly the Catholic Division will allow for future expansion of this dogs, were placed in Division. Council’s pound during the year. Council continues to ensure that its cemeteries, which reflect the culture and heritage of the Shire, remain a Council is required to keep popular destination for residents, their family and friends, all impounded animals for Council Officer checking for microchip and tourists to visit.
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Governance A proactive and ethical Shire Council providing best practice service delivery, achieved through responsible policy making and effective management of people, assets, and finances.
Corporate Plan Progress Strategic Outcomes
4.1 Innovative, transparent and accountable local government.
4.2 A committed and responsive customer service focus.
4.3 Responsible financial management and efficient operations.
4.4 A valued work force committed to the Shire delivering quality services.
4.5 Strong regional advocacy.
Challenges Faced During 2012 - 2013 • Designing a system that supports the achievement of leave liability reduction while maintaining service delivery. • Reduction in other source funding increasing reliance on own source funding. • Ongoing operational deficit. • Maintaining cashflow while progressing with Natural Disaster Relief and Recovery Arrangements roadworks with delays in subsidy approvals and acquittals.
Key Projects Code of Conduct Refresher Session – 4.1 KPI – Review the delivery of the Code of Conduct training to 100% of employees in line with the requirements of the Public Sector Ethics Act 1994.
The Code of Conduct training session for all employees is in the process of being reviewed and re-designed to incorporate real life case scenario based training for delivery in the next financial year.
Review of Careers Website and Advertising Documentation – 4.1 KPI – Reengineer and improve our Human Resources webpage and conduct a review of job applicant package information and newspaper advertisements.
The project has been scoped, industry research has been conducted and the project is well underway.
Council Legislation Review – 4.1 KPI – Policies, Local Laws and Registers are reviewed and align with appropriate legislation and Council practices by 30 June 2012.
Review of policies was commenced but is yet to be completed. Council maintains a Local Laws Register and Delegations Register. All Local Laws are reviewed and, where it has been identified, amended to suit Council’s and the community’s need and expectations. Delegations of Authority of employees and contractors are also reviewed. This ensures that all delegations are up-to-date and compliant with continued and amended legislation.
29 Annual Report 2012 - 2013
Local Law Review – 4.1 KPI – Review completed by 31 December 2012 and priority Local Laws implemented and amended by 30 June 2013.
A review of Council’s Local Laws has been completed. Outdated Local Laws and Bylaws were repealed and new Local Laws were duly gazetted on 29 June 2012. This has now provided Council and its regulatory officers with an up-to-date and modern suite of Local Laws for administrative and community purposes. A list of current Local Laws can be accessed via the Council’s website.
Review of Human Resources Policies and Procedures – 4.1 KPI – Commence review of all Human Resources Policies and Procedures according to the requirements of the new CEO.
Under new leadership, Human Resources is seeking information and advice on any changes to our strategies, direction and practices that flow into policies and procedures. These discussions have been held with the CEO and the review is now underway.
Customer Service Standards – 4.2 KPI – Standards developed by 30 June 2012. – To ensure that a consistent standard of service delivery to customers is provided by staff. – To ensure that telephone and service delivery occurs within an appropriate timeframe. – Consistent level of service with telephone etiquette and service provision.
Training in Better Customer Care was undertaken by the Hinchinbrook Shire Library, TYTO Wetlands Interpretive Centre, Customer Service, Planning and TYTO Regional Gallery Officers. This training included accountability for customer care, developing rapport and building good will, the communication code, uncommon telephone courtesy, and embracing problems and complaints. Whilst a number of key points were identified for developing Council’s Customer Service Standards, the final principles have yet to be developed and implemented across all these areas.
Long Term Financial Sustainability – 4.3 KPI – Long term financial plan is updated in time for budget consideration in May 2013. – 2013 – 2014 Budget is adopted prior to 30 June 2013. – Improvements to the 10 year forecast operating deficits.
The 2013 - 2014 budget and long term financial forecast was completed within time frames with Council adopting the budget on 25 June 2013. This was the first year of the new legislated requirement of the Mayor presenting the budget to Councillors two weeks prior to adoption. The long term financial forecast presents continued challenges to Council with regard to reducing the operating deficit. A review of asset useful lives and residual values is planned for 2013 - 2014. The financial statements also now include additional certificates relating to financial sustainability.
Council undertook an external review of general rate categories prior to adoption of the 2013 - 2014 budget. A new rating category was included for valuations less than $40,000 which applied to all properties within the Shire. Changes were made to rating categories for land used for sugar cane or timber and capping was introduced to these particular categories. The review did not present any significant avenues for Council to increase the overall rates revenue.
An unqualified audit report was received for 2011 - 2012 financial year with an extension of time granted to complete the financial statements to 31 January 2013 due to the impact from natural disasters. The 2012 - 2013 financial statements have been completed in line with the time lines agreed in the audit strategy.
Council experienced significant cash flow challenges throughout the year with the Natural Disaster Relief and Recovery Arrangements restoration works progressing and timing of receiving approved subsidy payments. To minimise Council’s cash flow risk, approvals were sought and received for short term borrowing resulting in the establishment of a working capital facility with Queensland Treasury Corporation. The working capital facility was not utilised as at 30 June 2013.
Enterprise Risk Management Plan – 4.3 KPI – Stage two to be implemented by 31 December 2012.
Stage two of the implementation was to complete the Corporate Risk Register. This was commenced but not completed by 31 December 2012. However the amount of work undertaken was sufficient to meet the Queensland Audit Office requirements.
30 Annual Report 2012 - 2013
Leave Liability Planning - 4.3 KPI - Review annual and long service leave liability across the organisation and determine the best strategy for addressing this.
A review of annual and long service leave liability was conducted. The organisation must ensure that we have sufficient resources to meet our obligations therefore it was agreed that the initial focus will be on reducing annual leave as this also reduces our annual leave loading liability.
Human Resources introduced a leave liability planning tool for use by Managers to enable the organisation to more effectively manage it’s annual leave liability. Relevant Managers have been briefed and are held responsible for reducing the annual leave liability. Significant improvements have been made already however it will require ongoing monitoring and action planning.
Internal Audit Process and External Audit Committee – 4.3 KPI – Audit Committee held at least two meetings during 2012 -2013 (Legislative Requirement) – Internal audit planned works completed by 30 June 2013
The audit committee met four times during the year exceeding the legislated required two required meetings. The audit committee has added value to Council’s corporate governance providing recommendations on various issues raised and monitoring and review on matters outstanding relating to issues raised by various audits resulting in improved business processes.
Internal audit projects were progressed in line with the internal audit plan presented to the audit committee prior to approval. Two completed projects were Capital Works Programme Development and Project Reporting and Cash Handling Practices. Recommendations and approved actions responding to the recommendations continue to be implemented.
Two internal audit projects planned for completion but still in progress at 30 June 2013 with draft reports received included Customer Complaint handling and Stores and Inventory Management.
Corporate IT Systems Software – 4.3 KPI – Implement new Corporate Management Software System.
The corporate system implementation was placed on hold pending an external peer review of Council’s Information Technology Services undertaken by Townsville City Council. The peer review was in progress at 30 June 2013.
IT Infrastructure - 4.3 KPI - Capital projects implemented within Budget allocation.
The installation of the Citrix Platform throughout the organisation has been complete. The Xenapp platform commenced roll out through the organisation.
Establish a Joint Consultative Committee – 4.4 KPI – A commitment was made during the Enterprise Bargaining negotiations to establish a Joint Consultative Committee soon after implementation of the new Certified Agreement.
Human Resources is drafting the terms of reference for the operation of the committee and is seeking confirmation of committee representatives in order to hold the inaugural meeting.
Contractor Work Health and Safety Management Procedure – 4.4 KPI – Procedure developed, adopted by 30 June 2013 with implementation to commence 1 July 2013.
A draft procedure has been developed and some controls have been implemented.
Workforce Work Health and Safety Training Plan – 4.4 KPI – Plan is developed and implemented by 30 June 2013.
The workforce work health and safety training plan has been completed and requires ongoing maintenance to ensure it remains current.
31 Annual Report 2012 - 2013
Workforce Health Monitoring Plan – 4.4 KPI – Plan is developed 30 June 2013.
The workforce health monitoring plan was completed. Health monitoring will be ongoing in accordance with legislative requirements.
Work Health and Safety Management System Review and Update – 4.4 KPI – Work Health and Safety System is reviewed and updated by 31 December 2013. – Compliance with work Health and Safety Legislation and Codes of Practice.
The update and review of the workplace health and safety management system was completed. Procedures that are under review are, Hazardous Chemical Management, Personal Protective Equipment Management and Fitness for Work. Isolated and Remote Work Procedures are being developed.
Regional Advocacy and Co-operation – 4.5 KPI – Continue active engagement
Membership and/or involvement in the following organisations: • North Queensland Regional Organisation of Councils • Regional Economic Development Regional Organisation of Councils • Far North Queensland Organisation of Councils • North Queensland Economic Development Practitioners Network • Townsville Enterprise Limited • Hinchinbrook Chamber of Commerce, Industry and Tourism Inc • Regional Development Australia
Human Resources In 2012 - 2013 the full time equivalent (FTE) employee headcount was 169.36. This compares to 175.65 in 2011 - 2012. The FTE figure includes fulltime and part time employees, but excludes casual employees. The reduction in FTE headcount (6.29) from the last year is attributed to the conclusion of three fixed term appointments. At the time of compiling these figures there are a number of positions that are vacant awaiting review or recruitment. Since late 2012, each position that has become vacant is reviewed in relation to organisational needs.
Employee turnover in 2012 - 2013 was 10%. This compares to 15.6% in 2011 - 2012. Employee turnover refers to the percentage of employees who have left the organisation during the year compared to the total employee headcount. Historically Hinchinbrook Shire Council has a low employee turnover percentage.
Employee costs continue to be a major area of expenditure for Council and one that must be monitored throughout the year. These figures provide a ‘snapshot in time’ comparison that over a number of years may show trends that relate to the growth or decline of services, externally funded programs and are subject to other influencing factors. In 2012 - 2013 there were workplace initiatives undertaken to reduce overtime expenses, particularly in the administration arm of operations, address organisation wide excessive leave accruals with those affected individuals and review work practices and structures as the ground work for a structural review.
32 Legislative Information Annual Report 2012 - 2013
It is the Local Government Regulation 2012 that articulates the requirement for Council to produce an Annual Report. Council must adopt the Annual Report within one month after the day the auditor-general gives the auditor-general’s audit report about the local government’s financial statements for the financial year to the local government.
In addition, Council is required to comply with specific requirements in numerous other pieces of legislation.
Council has complied with this section of the Local Government Regulation 2012 with the Annual Report being adopted by Council at its General Meeting held on 19 November 2013.
Significant Business Activities and Commercial Business
Council had no significant business activities and commercial businesses during the 2012 – 2013 financial year.
Executive Remuneration
Council has one senior contract employee with a total remuneration package in the range of $180,000 - $230,000.
Public Interest Disclosure
Council has not received any public interest disclosures for the financial year.
Elected Members’ Remuneration
Council, pursuant to section 244 of the Local Government Regulation 2012 adopted the following resolution on 19 December 2012 at its General Meeting:
That in accordance with Section 244 of the Local Government Regulation 2012, Council adopt the Tribunal’s Report and the following Remuneration Schedule will apply as from 1 January 2013:
Remuneration Determined Councillor (% of Reference Rate of Remuneration Range (pa) $140,578) Mayor 65% $91,376 Deputy Mayor 37.5% $52,717 Councillor 32.5% $45,688
Moved Councillor Carr Seconded Councillor Lynch Carried - 191212-26
34 Annual Report 2012 - 2013
Elected Representatives Remuneration Paid to Elected Members Remuneration Paid To Councillors July 2012 - 2013 Meetings and Other Representations Councillor Employer Super Council Member Conferences Allowance Contribution Councillor Meetings Meetings Professional Special Development Meetings Training Deputations Bow 56 71 16 $90,129.55 $10,829.92 Carr 55 117 7 $45,064.52 $5,957.02 Kaurila 37 75 6 $45,064.52 $6,358.00 Lynch 48 47 8 $51,997.87 $6,733.08 Molachino 48 55 5 $45,064.52 $5,831.50 Skinner 52 94 9 $45,064.52 $5,901.16 Tack 55 66 5 $45,064.52 $5,820.54 Councillor Expenses Reimbursement Policy
Council at its meeting held on 16 April 2013 adopted a policy which sets out guidelines to determine: • Reimbursement for Councillors and Mayor of legitimate expenses incurred, or to be incurred; and • Facilities to be provided for Councillors and Mayor, whilst carrying out their duties as elected representatives. A copy of this policy can be viewed on the Council’s website (Policies) or inspected at the Council office.
During the year expenses were paid to Councillors in accordance with the Expenses Reimbursement Policy as follows: Councillor Accomodation/ Travel Conference/ Communication Location Computer Corporate Meals Professional Allowance Allowance Consumables Uniform Development Allowance Allowance Registration Mayor $2,308 $1,693 $4,518 Provided N/A Provided $120 Rodger Bow Patrick $2,368 $1,671 $3,000 $2,000 $1,792 $200 $120 Lynch Lawrence $390 $1,067 $1,835 $2,000 $1,120 $200 $120 Molachino Sherry $1,568 $727 $1,509 $2,000 $5,600 $200 $120 Kaurila David Carr $0 $0 $0 $2,000 $2,256 $200 $120 Wally $1,974 $666 $1,827 $2,000 $1,792 $200 $120 Skinner Marc Tack $278 $0 $318 $2,000 $1,120 $200 $120
Councillor Conduct
Under section 186(f) (ii) of the Local Government Regulation 2012, Council must record the number of complaints received relating to conduct and performance reported to the Department of Local Government Chief Executive. In the 2012 - 2013 period there was one (1) complaint referred to the Department. The complaint was referred to the Regional Conduct Review Panel and as at June 30 2013 an outcome was not yet received. There were no orders or recommendations made under section 181 of the Local Government Act which pertains to inappropriate conduct by Councillors. 35 Annual Report 2012 - 2013
Administrative Action Complaints
The following report for the 2012 - 2013 financial year is in accordance with the provisions of the general complaints process as outlined in the Local Government Act 2009:
Complaints Made to Council 0 Complaints resolved under the complaints management process 0 Complaints not resolved under the complaints management process 0 Complaints made in a previous financial year 0 Complaints resolved under the general complaints process 0 Complaints not yet resolved in 2012 - 2013 1
Overseas Travel
R De Lai Manager of Herbert Resource Information Centre visited Jakarta to meet with Wilmar International Plantations GIS staff in October 2012.
The costs associated with this travel were funded by the Herbert Resource Information Centre.
Supporting Our Community
Section 190(g) of the Local Government Regulation 2012 states that Council must include a summary of all concessions for rates and charges granted.
Rate Concessions
2011 - 2012 2012 - 2013 Pensioner Remission $229,341.73 $229,145.40 Not for Profit/Charitable Organisation Remission $46,432.44 $57,655.06 Financial Hardship Remission $126,450.26 ($29,750.00)* *Adjustment to prior year remission granted.
Section 189 of the Local Government Regulation 2012 requires Council to report a summary of grants provided to community organisations.
Grants to Community Organisations
Bambaroo State School P & C Assoc - Primary School Soccer Carnival (Romanello Shield)- 26 May 2013 $200.00 Bent Rods Car Club Inc. - Show and Shine Car Show - 26 May 2013 $600.00 Blue Care - Nursing Service - Annual financial assistance 2012 - 2013 $4,330.00 Blue Care Ingham - Donation to Blue Care for the late SR Winkel $100.00 Children’s Cancer Inst of Australia for Medical Research (CCIA) - Research for children with cancer - BIG W TSV to Cairns bike ride 2012 $250.00 Ethnic Community Care Links (ECCLI) - Annual financial assistance 2012 - 2013 $1,500.00 Hinchinbrook Chamber of Commerce - Annual financial assistance 2012 - 2013 $10,000.00 Hinchinbrook Community Support Centre - Annual financial assistance 2012 - 2013 $35,152.00 Hinchinbrook Community Support Centre - Out and About in Hinchinbrook Community Transport 2012 - 2013 $3,000.00 Ingham Bowls Club - Invitation Fours Bowling Competition 28 and 29 July 2012 $200.00 Ingham Dirt Bike Club - Financial assistance Round 7 of Tropical NQ Motocross Series 11 August 2012 $335.68 Ingham Gymnastics - Application costs for renovations to shed at Ingham Showgrounds $566.00
36 Annual Report 2012 - 2013
Ingham Ladies Bowls Club Inc - Allamanda Fours Bowling Competition on 18 March 2013 $200.00 Ingham Meals on Wheels - Annual financial assistance 2012 - 2013 $3,222.00 Ingham Rod and Reel Club - 19th Annual Hinchinbrook Catch & Release Tournament on 10 and 11 May 2013 $200.00 Ingham Scout Group - Donation - Australia Day Celebrations $90.91 Ingham Squash Racquets Assoc - Q Squash Northern Region Qualifier 20 and 21 October 2012 $200.00 Ingham State High School - Ingham State High School Awards Ceremony 31 October 2012 $40.00 Ingham Veterans Golf Social Club - Open Championships 23 - 25 July 2012 $200.00 Lions Club of Forrest Beach Inc - Annual financial assistance towards stinger net operations and foreshore development 2012 - 2013 $5,825.00 Lucinda Progress Assoc - Materials for multi purpose court $920.00 Macknade Bowls Club - Financial Assistance Ladies Italian Festival Fours - 26 July 2012 $200.00 Matthew Stanley Foundation Public Fund - BSCAT One Punch Can Kill Presentation to Gilroy and ISHS $600.00 NAIDOC (Koori Kids) - Contribution towards printing and distribution of information packs for NAIDOC Week colouring-in and short story competitions to shire students $200.00 North Qld Sports - 2012 Sports Education tour - 23 and 23 September 2012 $600.00 Special Children’s Christmas Party - 2012 Special Children’s Christmas party on 10 November 2012 $200.00 Tropical Museum of Qld -Annual financial assistance 2012 - 2013 $5,500.00
Support for Achievement Policy (2 at $250) (Policy rescinded as at 7 November 2012) $500
Festival Cash Sponsorship Herbert River Pastoral Association - Ingham Show July 2012 $9,000.00 Herbert River Pastoral Association - Ingham Show July 2013 $9,000.00 Rotary Ingham Maraka Festival - 2012 Maraka Festival $3,600.00 Australian Italian Festival Assoc Inc - Sponsorship of 2012 Australian Italian Festival $30,500.00 Herbert River Rotary Club - Ingham Sugar City Rodeo on 8 September 2012 $500.00 Herbert River Jockey Club - 2012 Annual Races 1 September 2012 and 24 November 2012 $2,045.45 Lions Club of Ingham Inc - 2012 Hinchinbrook Family Fishing Classic 28 and 29 September 2012 $450.00 Ingham Arts Festival - Sponsorship of Ingham Arts Festival 19 August 2012 to 24 August 2012 $900.00 Mungalla Aboriginal Business Corporation - Kupmurri Festival 2012 $200.00 Mungalla Aboriginal Business Corporation - NAIDOC Festival 2012 $200.00
Inkind Support Ingham Arts Festival $561.39 Herbert River Pastoral Association - Ingham Show $13,113.11 Rotary Ingham Maraka Festival $6,753.00 Bent Rods Car Club Inc. - Show and Shire Car Show $422.66 Herbert River Jockey Club - Annual Races $405.63 Australian Italian Festival Assoc Inc $8,601.85 Lions Club of Ingham Inc - 2012 Hinchinbrook Family Fishing Classic 28 and 29 September 2012 $482.42 Lee's Hotel - Pub With No Beer Festival $1,114.00 Ingham Garden and Art Festival $46.88 Kupmurri Festival $227.46 RSL - Commemoration of Battle of Lon Tan $187.15
Other Organistions BSES Limited - Financial assistance for International Society of Sugar Cane Technologists Workshop field trips in the Herbert River 9 and 14 September 2012 (HCPSL) $200.00 Herbert River Museum Gallery Inc - Financial Assistance 2012 - 2013 $3,852.50
37 Annual Report 2012 - 2013
Regional Arts Development Fund (RADF) Grants (Funded 30% Council and 70% State)* K Carr - Unity in Yasi Stage Three - Mosaic Making Skill Building Workshops $7,676.40 K Carr - Centenary Tree of Life $4,600.00 P Lane - Renew Ingham $545.45 Rhythm Culture - Drumming Workshops $450.00 Ingham Floral Art - Ingham Garden and Arts Festival - Floral Art $1,725.00 Sandstorm Events Pty Ltd - Sand Sculpture and Workshops $7,272.73 Blaise Joseph and Patrizia Carmelito - The Culinary Melting Pot of Ingham $3,500.00 Ingham Potters Society - Development of Sculptural Skills $2,600.00 Hinchinbrook & Tully Local Justice ATSI Corp - Murri Easter Extravaganza $6,770.00 Halifax Progress Association - Halifax Heritage Tourism Plaques $2,283.00 Museum and Gallery Services of Qld - Lower Herbert Pioneers Museum $3,960.00 JF Cazita-Maze - Stencils of the Secret Garden $1,000.00 Hinchinbrook Signs - Ingham Health Services - Unity in our Community through Health $420.00
Ingham State High School received RADF Funding of $15,474 and in 2012 - 2013 $5,450.79 was returned. Bridget Gunn received RADF funding of $4,300.00 and in 2012 - 2013 $259.70 was returned Hininbrook Community Support Centre received RADF funding of $7,266 and in 2012 - 2013 $513.86 was returned
Auspice LEAP Funding (Funded 100% State)* J Cassady - Registration with Herbert River Junior League $120.00 R Dowling - NQ Squash Trials - T Hirakawa $284.50 National Rugby - Game Development Program - 2 June 2013 $545.45 Ingham Community Youth - 50th Birthday Celebrations Aquatic Centre $250.00 Ingham Community Youth - Come Try Play sports expo catering $250.00 Michael Cedar - Sports Expo and School Holidays $187.77
Community Development Engagement Initiative (Community Development Engagement Initiative is part of the Commonwealth and Queensland Government Community Development and Recovery Package) Australian Italian Festival - Alpini Monument Remembrance Wall Plaque $5,000.00 Bambaroo State School P&C - Romanello Shield Sports Day $4,300.00 Forrest Beach Progress Assoc - Community Markets $3,275.00 Forrest Beach Progress Assoc - Market and Cyclone Preparedness $243.20 Forrest Beach Progress Association - Storm Tide Awareness Program $2,000.00 Forrest Beach State School - Regional Sports Day North Queensland Football Trials $3,200.00 Halifax Emergency Liaison Partnership - Volunteers Program and Rally Event $6,824.55 Halifax Progress Assoc - Halifax Heritage Project $4,050.00 Herbert River Mens Shed - Community Street Number Mosaic Project $4,000.00 Herbert River Mens Shed - Crystal Creek Community Hall Generator $1,020.00 Herbert River Mens Shed - Mens Shed Mobile Work Trailer Project $5,967.00 Herbert River Mens Shed - Seniors Digital Access Program $6,460.00 Hinchinbrook Chamber of Commerce - Pub With No Beer Festival $4,590.91 Hinchinbrook Christian Church - Coastland Community Wellbeing Seniors Project $5,000.00 Hinchinbrook Christian Church - Seniors Celebrate Meeting $4,669.54 Hinchinbrook Community Support Centre - Seniors Preparedness Program $7,363.64 Hinchinbrook SES - Safety Course $221.69 Hinchinbrook Community Support Centre - Resilient Places Forum $4,670.00 Ingham Coast Guard - Ingham Coast Guard Open Day $2,700.00 Ingham Dirt Bike Club - Ingham Safe Cruise or Lose Expo $3,266.23 Ingham Early Learning Centre - Family Fun Day $5,000.00 Ingham Family History Accos - Hinchinbrook Digital History Project $8,520.00
38 Annual Report 2012 - 2013
Ingham Gymnastics - Come and try Gymnastics Program $5,000.00 Ingham Kindergarten and Pre School Assoc - Sensory Garden Healthy Hinchinbrook $5,000.00 Ingham Parents Support Group - Community Supper Dance $3,448.00 Ingham Scout Group - Scout Community Dinner $4,200.00 Ingham State High School - Fun Run $1,750.00 Ingham State High School - Muso magic Funding $3,500.00 Ingham State High School - Student Awareness $1,200.00 Ingham State High School P&C Assoc - Breakfast program Sponsorship $5,000.00 Ingham Tennis Association - Mums and Bubs Tennis Program $5,000.00 Long Pocket Sports and Community Group - Welcome Day Long Pocket Sports $3,350.00 Lucinda Progress Assoc - Community Awareness Event $700.00 Lucinda Progress Assoc - Storm Tide Awareness Program $2,000.00 Mt Fox Rural Fire Brigade - Mt Fox Community Art Project $5,000.00 Mungalla Aboriginal Business Corp - Indigenous Mum's and Bubs Program $5,000.00 Our Lady of Lourdes School - Lourdes Memorial Wall and Gardens $5,000.00 Rotary Club of Ingham - Ingham Community Seniors Project $9,163.00 Taylors Beach Stinger Net Association - Storm Tide Awareness Program $2,000.00
Pro-social Funding (Pro-social Funding is part of the Commonwealth and Queensland Government Community Development and Recovery Package) Hinchinbrook Community Support Centre (HCSC - Project Seniors, Herbert River District Band - Band and Bingo Blitz, Barbara Horsley - As it was a Country Town, Forrest Beach Progress Assoc - It's on for Young and Old ) $20,000.00 Lower Herbert Blue Light (Ingham Community Youth -Youth Fest, Hinchinbrook Christian Church - Energise Youth, St Peters Catholic Primary School - Healthy Kids, Happy Kids, Herbert River Primary School - Regional Sports Day) $20,000.00 Herbert River Mens Shed (Herbert River Mens Shed - HRMS Community and Volunteers, Ingham Palliative Carers - Hoy and Cent Sale, Ingham Meals on Wheels - Volunteer Centre, Herbert River Museum Gallery - Museum Makeover) $20,500.00 Ingham Disability Support Centre (Ingham Disability Support Centre - Families Project, Victoria Plantation State School - Fair and Disco, Forrest Beach Playgroup - Under 5's Day, Our Lady of Lourdes School P&C Assoc - P&C Fete) $21,000.00 SES Ingham (SES - Disaster Prepare Project, Halifax Progress and Tourism - Community Flag Raising Event, Ingham State High School P&C Assoc - Open Day Cyclone Shelter, Forrest Beach Assoc - A Bigger Better Markets) $21,500.00 Healthy Hinchinbrook (Ingham State School - Fun Run, Long Pocket Sports and Community - Working Bee and Fun Sunday, Ingham Ten- nis Club - Mums and Bubs Tennis, Ingham Gymnastics Club - Come Try Gymnastics, Ingham Community Kindergarten - Sensory Garden) $20,100.00
Flexible Funding Program (Flexible Funding Program is part of the Commonwealth and Queensland Government Community Development and Recovery Package) Forrest Beach State School P&C - Disaster Preparedness Noticeboards $2,156.00 Forrest Beach State School P&C - Rugby Union School Holiday Program $40.00 Halifax Emergency Liaison Partnerships - Help Volunteers Recognition Program $2,199.55 Halifax Local Ambulance - Double Sided Sign $3,050.00 Halifax Progress Association - Halifax Founders Day and Community $10,000.00 Herbert River Mens Shed - (Community Arts Memorial Project, Seniors and Youths Program, Christmas comfort & awareness program) $39,490.91 Hinchinbrook and Tully Local Justice and ATSI Corp - Murri Easter Extravaganza $5,000.00 Hinchinbrook and Tully Local Justice and ATSI Corp - Halifax Fun Day $180.00 Hinchinbrook Aquatics - Fins and Fitness $4,000.00 Hinchinbrook Community Support Centre - (Resilience Volunteer Forums, Connecting Communities Emergency Preparedness) $16,415.07 Ingham Air Cadets 103 Squadron - Field Activity - Canberra $3,500.00 Ingham Community Youth - Forrest Beach Family Fun Day $1,050.00 Ingham Gymnastics - (Holidays Programs) $2,740.00 Ingham Relay For Life - (2013 Relay for Life Event Sponsorship, Catering, Entertainment, Hats and Logos) $2,741.50 Ingham State School - Scinspiration $3,600.00 Lucinda Progress Association - Community Notice Board $3,225.00 Macknade State School - (Sponsorship - Scinspiration) $3,600.00 Mt Fox Lions Club - Mt Fox series of Events and Initiatives $7,000.00 Noorla Bowls Club - Sponsorship $880.00
39 Annual Report 2012 - 2013
Qld Blue Light - (Community Engagement Initiative, Lower Herbert Community Evacuation Plan, Christmas Street) $16,564.82 Taylors Beach Progress Association - Disaster Management Information Sign $3,225.00 Trebonne Action Group - (Disaster Preparedness Noticeboards, Community Events and Initiatives, Seniors Cultural Exchange) $17,813.00 Trebonne State School - Junior Sustainable Gardens $922.00 Hinchinbrook Sports Fishing Club - Come and Try Fishing Day $500.00
*Administrative governance and compliance costs borne by Hinchinbrook Shire Council.
Mayor’s Discretionary Fund
The Mayor was the only Councillor allocated discretionary funds in the 2012 - 2013 budget. The amount of discretionary funds available was $4,000, however there was no actual expenditure during the year.
Land and Roads
Hinchinbrook Shire Council controls 424.2km of sealed roads and 267.8km of unsealed roads. 181km of roads (Main Roads) is not controlled by Council. Furthermore there is approximately 500km of additional gazetted road not maintained by Council some of which is formed and or paved.
Hinchinbrook Shire Council controls 4,361 ha of reserve land that is a reserve under the Land Act 1994.
Changes to Council Tenders
In accordance with section 190(e) of the Local Government Regulation 2012, Council is required to report the number of invitations to change tenders during the financial year.
Tenderers were invited to change the following tenders to take into account a change in tender specifications during 2012 - 2013:
HSC 12/24 NDRRA Pavement Rehabilitation – Various Roads and Streets HSC 12/25 NDRRA Restoration Project Yanks Jetty HSC 12/26 NDRRA Restoration Project – Repairs to Various Roads and Streets Pavement Rehabilitation HSC 12/12 NDRRA Repairs Pavement Repairs to Legges Road and Mandam Road HSC 12/11 NDRRA Repairs to Pump Station Road HSC 13/01 NDRRA Restoration Project – Traffic Control Services – Various Roads and Streets HSC 13/08 NDRRA Restoration Project – Rehabilitation of Multiple Roads and Streets HSC 13/02 NDRRA Restoration Project – Von Alpin and Yeldham Street Pavement Rehabilitation HSC 13/13 Supply of Manufactured Quarry Products for the NDRRA Restoration Program HSC 13/29 Warrens Hill Road Remaining Sections – Pavement Rehabilitation HSC 13/39 NDRRA Rehabilitation of Multiple Roads and Streets
Council Registers
Council is required to include in its Annual Report a list of Registers kept by Council and open to public inspection. Council’s response to section 190(f) of the Local Government Regulation 2012, is detailed in the table below.
>> Register of Cats and Dogs >> Register of Local and Subordinate Local Laws >> Register of Impounded Animals >> Register of Mobile Food Vans >> Register of Fees and Charges >> Register of Councillors’ Interests >> Register of Councillors’ Gifts and Hospitality Benefits >> Register of Councillors’ Membership of Organisations >> Register of Delegations by Local Government >> Register of Delegations by Chief Executive Officer
40 Annual Report 2012 - 2013
>> Register of Roads >> Register of Development Applications >> Register of Burials >> Register of Contracts >> Register of Conflicts of Interest >> Register of Material Personal Interests >> Register of Councillor Electoral Gifts
Joint Local Government Activity
The Local Government Regulation 2012, requires Council to report details of action taken in relation to, and expenditure on, a service, facility or activity:
(i) supplied by another Local Government under an agreement for conducting a joint government activity; (ii) for which the local government levied special rates or charges for the financial year.
Council had no details to report for the year under this section
Internal Audit
Section 190(h) of the Local Government Regulation 2012, makes provision for Council to include in its Annual Report a report on the internal audit for the financial year.
Pacifica Chartered Accountants were appointed as Council’s internal auditor and is performing the second year of a three year contract.
Internal audit projects completed include the Capital Works Programme Development and Project Reporting and Cash Handling practices. Internal audit projects draft reports received with final reports not completed at 30 June 2013 are customer complaint handling and stores and inventory management.
Audit Committee
Under section 105(2) of the Local Government Act 2009 a large Local Government is required to establish an audit committee. Subdivision 2 of the Local Government Regulation 2012 provides more legislation regarding the audit committee. Hinchinbrook Shire Council is within the definition of a large Local Government.
Audit Committee was established during 2011 - 2012 with Mr Keith Parsons, Townsville City Council appointed as the independent chairperson. Mr Parsons continued in this role in 2012 - 2013. Councillor Kaurila and Mayor Bow were Councillor representatives of the Audit Committee. Four audit committee meetings were held during 2012 – 2013.
Commitment to Public Sector Ethics
Public Sector entities must adhere to the Public Sector Ethics Act 1994 and must implement a Code of Conduct and conduct training at least every 12 months. The Code details the ethics, principles and obligations require of government employees.
Human Resources reviewed and improved its Code of Conduct for employees on 1 July, 2010. The Public Sector Ethics Act 1994 was then amended effective 1 January, 2011 which required another review to incorporate the changes to legislation. Training has been conducted and conduct training with all employees. New employees also now receive Code of Conduct training as part of their corporate orientation.
Equal Employment Opportunity Plan
Human Resources reviewed Council’s policy and procedures on Recruitment and Selection during the year in accordance with the principles of EEO. Hinchinbrook Shire Council has implemented and monitors a comprehensive Recruitment and Selection Policy and Procedure which includes standardized forms for advertising, shortlisting, interviewing, reference checking and appointment recommendation to the CEO. As a result of the added rigor to the process, there has been a noticeable improvement to the number of applications being received and the caliber of the appointments being made. 41 Community Financial Report Annual Report 2012 - 2013
The Community Financial Report is a brief summary of the information contained in Council’s 2012 - 2013 financial statements and is intended to provide an overview of Council’s financial position and performance for 2012 - 2013.
For more detail on Council’s financial results and financial position please see the detailed financial statements in the next section of this annual report.
Simplified Income Statement for Natural Disaster the Year Ended 30 June 2013 Recovery Relief Arrangements for Emergency Works, Other Total Counter Disaster Operations and Restoration of Assets Operating Revenue 30,699 33,414 64,113 Less Discounts and Remissions (3,452) (3,452) Less Operating Expenses (39,793) (31,562) (71,355) Surplus/(Deficit) from Operations (9,094) (1,601) (10,695) Council is yet to receive approval of subsidy relating to operating expenditure on NDRRA asset restoration and this is contributing to the $10.695 Million operating deficit. Add Capital Grants and Contributed Assets 11,873 Less Asset Disposals and Other Capital Expenses (4,212) Net Result for the Period (3,034)
Simplified Balance Sheet as at $000 30 June 2013 What we have in the bank (a) 15,445 What we own (b) 242,754 What we are owed (c) 8,287 Our Total Assets (a) + (b) + (c) 266,486 What we owe our suppliers and employees 11,845 Our Total Liabilities 11,845 Net Community Assets (Wealth) 254,641
Due to the timing of Natural Disaster Relief and Recovery Arrangements payments the year end result is influenced by $8.538 Million of revenue expected to be received 2013 - 2014.
43 Annual Report 2012 - 2013
How Council Earned our Operating Revenue ($60.66 Million after discounts and remissions given includes $30.824 Million Natural Disaster Recovery Relief Arrangement Funding) 5.70% General Rates (After discounts and Rate Remissions) General Rates (After discounts and Rate Remisssions) 23.20% Waste Rates (After discounts)
Water Rates (After discounts)Waste Rates (After discounts)
Sewerage Rates (After discounts)
Fees and Charges Water Rates (After discounts)
Interest
3.20% Subsidies, Grants and Donations Sewerage Rates (After discounts) Recoverable Works and Other
Operating Revenue 5.08% Council endeavours to maximiseFees and revenue Charges from sources 56.24% other than rates by actively pursuing grants and subsidies 3.42% form the State and Federal Government. Fees and charges are reviewed each year and are 2.30% generally applied on a full cost recovery basis to ensure Interest 0.86% as much as possible the user pays. A full cost pricing model is used to ensure Utility Charges are based on user pays These strategies assist in minimisingSubsidies, relianceGrants and on the Donations general rate to fund Council’s operations. Council Operating Expenses ($71.355 Million includes $39.793 Million expenditure relating to the Natural Disaster RecoveryRecoverable Relief Arrangement Works and Other Funding) Employee Costs
18.95%
Depreciation Employee Costs
Depreciation
Materials and ServicesMaterials and Services
Operating Expenses 12.27% Council is actively working to reduce operating expenditure and this process is ongoing. Depreciation expense is a major component of our operating expenses. This item represents the allocation of the use or deterioration of the community infrastructure over the expected life of the infrastructure. 68.78%
44 Annual Report 2012 - 2013
The Community Infrastructure Council Manages Community Infrastructure as at 30 June 2013 Total $242 Million
Land and Land Improvements
Buildings and Structures
Plant and Equipment, Computer Network and Other
Road and Drainage Network
Water
Sewerage
Work in Progress
0 30 60 90 120 150
Community Infrastructure Asset Value in $ Million Council owns ands manages $242 Million worth of infrastructure provided benefits to the community. The accounting standards require Council to ensure that infrastructure assets are recorded at fair value. To achieve this Council completed a revaluation of certain classes of assets in 2012 - 2013 which also included review of remaining lives based on condition assessments taking into account damaged assets from Natural Disaster events. The revaluation resulted in a net decrease in asset valuation of $57.8 Million. How Council Funded Investment in Community Infrastructure ($17.867 Million total funds invested) Government Grants and subsidies received during the year
33.55% Developer contributions
Funded by Council
Government Grants and subsidies received during the year
Developer contributions
Funded by Council
62.42% 4.03%
45 Annual Report 2012 - 2013
Financial Sustainability Indicators
Target Ratio Actual 2012 - 2013 Original Budget as determined by 2012 - 2013 the State As at 30 June 2013
Asset Consumption Ratio Written down value of infrastructure assets/ Replacement cost of infrastructure of assets 40%-80% 51% 81%
The written down current value of Council’s depreciable assets relative to their as new value in up to date prices
Interest Coverage Ratio Net interest expense on debt service/ Total Operating Revenue 0%-5% 0% 0% Indicates the extent to which Council’s operating revenues are committed to net interest expense
Net Financial Liabilities Ratio Total liabilities - current assets/ Operating Revenue <60% (19%) (17%) Measures the extent to which the net financial liabilities of Council can be serviced by operating revenues
Operating Surplus Ratio Operating Surplus/ Total Operating Revenue 0%-10% (18%)* (6%) Measures the operating surplus each year as a percentage of total operating revenue
Working Capital Ratio Current Assets/ Current Liabilities 1:1-4:1 3:1 3:1 Measures the extent to which Council has liquid assets available to meet short term financial obligations
*Increased deficit position due to expenditure on NDRRA restoration of assets and subsidy approvals outstanding.
46 Annual Report 2012 - 2013
Key Statistics - 12 Years at a Glance
2001-2002 2002-2003 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013
Total Number of 6,333 6,332 6,317 6,329 6,423 6,363 6,444 6,521 6533 6580 6608 6634 Rateable Properties
Total Rate Revenue(net of 11.051M 11.433M 11.698M 11.872M 12.830M 13.621M 14.510M 15.921M 17.952M 19,180M 20.116M 21.171M discount and remission)
*General Rate Revenue(excluding 9.218M 9.386M 9.607M 9.611M 10.031M 10.856M 11.564M 12.529M 13.706M 14.789M 15.908M 16.559M pre-paid rates) % Change in 3.62% 1.82% 2.35% 0.04% 4.37% 8.22% 6.52% 8.34% 9.40% 7.90% 7.57% 4.09% General Rate
*Water Base Charge $205.00 $205.00 $210.00 $220.50 $230.40 $237.35 $251.59 $270.46 $292.10 $335.92 $346.00 $356.40 for 20 mm Service
Water Consumption 38 cents 40 cents 42 cents 44 cents 46 cents 48 cents 51 cents 55 cents 59 cents 68 cents 78 cents 84 cents per kl Rate
*Sewerage Utility $350.35 $385.35 $396.90 $416.85 $435.75 $457.59 $485.03 $533.54 $576.24 $662.69 $695.80 $730.80 Charge for Dwelling
$113.75 *Garbage Collection $73.05 $80.35 $82.75 $91.00 Increase $125.15 $132.66 $145.93 $157.60 $169.34 $220.00 $231.00 Utility Charge service
*Waste and $78.10 $85.90 $90.20 $99.20 $124.00 $136.40 $144.58 $159.04 $171.76 $184.56 $140.00 $147.00 Environment Levy
$0.983M Adjusted to Rate Arrears $0.512M for 0.518M 0.543M 0.436M 0.207M 0.215M 0.204M $0.342M $0.838M $1.461M $0.580M $0.771M Balance levies in June not due until July 2009
Fees and Charges 0.601M 0.719M 0.710M 0.764M 0.849M 1.121M 1.285M 1.233M 1.403M $1.345M $1.882M 1.093M Received
Operating Revenue 17.364M 17.274M 15.760M 16.391M 17.056M 18.779M 21.060M 25.206M 34.458M 51.341M 38.367M 60.660M
Operating Grants, Subsidies and 3.878M 3.627M 1.975M 1.596M 1.611M 1.760M 2.243M 5.902M 13.058M 26.703M 11.211M 34.111M Contributions
Recoverable Works 0.817M 0.781M 0.631M 1.281M 0.807M 1.191M 1.776M 1.285M 1.108M 2.700M 3.645M 3.459M
Total Assets WDV 117.356M 131.517M 132.675M 133.743M 143.957M 172.997M 179.200M 191.085M 194.835M 249.061M 289.232M 242.353M
Shire Capital 122.786M 140.300M 142.726M 144.736M 155.153M 183.315M 189.578M 203.44 209.936M 266.938M 309.219M 254.650M
Capital Expenditure (Excluding debt repayment 5.334M 6.480M 5.390M 4.084M 6.691M 6.556M 8.168M 14.122M 15.518M 9.929M 40.857M 17.867M but including contributed assets)
Debt Repayment (Principal and 0.432M 0.432M 0.432M 0.432M 0.369M Nil Nil Nil Nil Nil Nil Nil Interest) Nil ($6M Loan Balance 1.39M 1.04M 0.724M 0.357M Nil Nil Nil Nil redraw facility Nil Nil Nil QTC) Remaining 1.15 years 2.04 years 1.99 years 0.18 years Nil Nil Nil Nil Nil Nil Nil Nil Term of Debt
47 25 Lannercost Street Ingham, Queensland, 4850 07 4776 4600 [email protected] www.hinchinbrook.qld.gov.au
POLICY Revenue Policy
PURPOSE
The purpose of this revenue policy is to set out the principles used by Council in 2012/2013 for:
A The making of rates and charges B The levying of rates C The recovery of rates and charges D The granting of concessions for rates and charges E The setting of miscellaneous fees and charges
A: Principles used for the making of rates and charges
In general Council will be guided by the principles of:- · user pays in making of rates and charges; · transparency in the making of rates and charges; · having in place a rating regime that is simple and inexpensive to administer; · equity by distributing the revenue burden in a fair manner between landowners and classes of landowners; and · flexibility to take account of changes in the local economy.
B: Principles used for the levying of rates
In levying rates Council will apply the principles of:- · making clear what is the Council's and each ratepayers’ responsibility to the rating system; · making the levying system simple and inexpensive to administer; · timing the levy of rates to take into account the financial cycle of local economic activity, in order to assist smooth running of the local economy; and · equity through flexible payment arrangements for ratepayers with a lower capacity to pay.
Electronic version current. Uncontrolled Copy current only at time of printing Form Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2009] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Revenue Policy
C: Principles used for the recovery of rates and charges
Council will exercise its rate recovery powers in order to reduce the overall rate burden on ratepayers. It will be guided by the principles of:- · transparency by making clear the obligations of ratepayers and the processes used by Council in assisting them meet their financial obligations; · making the processes used to recover outstanding rates and charges clear, simple to administer and cost effective; · equity by having regard to capacity to pay in determining appropriate arrangements for different sectors of the community; · providing the same treatment for ratepayers with similar circumstances; and · flexibility by responding where necessary to changes in the local economy.
D: Principles used in the granting of Concessions for rates and charges
In considering the application of concessions, Council will be guided by the principles of:- · equity by having regard to the different levels of capacity to pay within the local community, · the same treatment for ratepayers with similar circumstances; · transparency by making clear the requirements necessary to receive concessions, and · flexibility to allow Council to respond to local economic issues.
Consideration may be given by Council to granting a class concession in the event all or part of the council area is declared a natural disaster area by the State Government.
E: Setting of Miscellaneous fees and charges
In setting miscellaneous fees and charges, Council will apply the following guidelines:
· Fees associated with regulatory services will be set at no more than the full cost of providing the service or taking the action for which the fee is charged. Council may choose to subsidise the fee from other sources (eg. General rate revenue) · Charges for commercial services will generally be set to recover the full cost of providing the service and, if provided by a Business of Council, may include a component for return on Council’s investment. Council may choose to subsidise commercial fees that are not provided by a Business of Council from other sources (eg. General rate revenue)
Electronic version current. Uncontrolled Copy current only at time of printing Form Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2009] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Revenue Statement
1. Overview This statement outlines and explains the revenue raising measured adopted by the Hinchinbrook Shire Council in preparation of its budget for the 2012/2013 financial year.
This statement has been prepared in accordance with the requirements of the Local Government Act 2009 and the Local Government (Finance, Plans & Reporting) Regulation 2010.
2. Legislative Requirements The revenue raising measures adopted in this statement apply to the 2012/2013 financial year.
Section S107 requires that a revenue statement must state –
(a) if the local government levies differential general rates:-
(i) the rating categories for rateable land in the local government area ; and (ii) a description of each rating category; and
(b) if the local government levies special rates or charges for a joint government activity – a summary of the terms of the joint government activity ; and
(c) if the local government fixes a cost-recovery fee – the criteria used to decide the amount of the cost-recovery fee; and
(d) if the local government conducts a business activity on a commercial basis – the fees the local government receives for the activity.
3. Responsibility Finance Manager
4. Definitions Land Use Codes – means those Land Use Codes used by the Department of Natural Resources and Mines to classify land within the Hinchinbrook Shire boundaries.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 1
POLICY Revenue Statement
LAND USE CODES
01 Vacant Urban Land 26 Funeral Parlours 51 Religious 78 Rice 02 Single Unit Dwelling 27 Hospitals, conv, homes (Medical 52 Cemeteries 79 Orchards care)(Private) 03 Multi Unit Dwelling (Flats) 28 Warehouse & Bulk Stores 53 Commonwealth Government 80 Tropical Fruits 04 Large Home Site-Vac 29 Transport Terminal 54 State Government [excludes a GOC] 81 Pineapples 05 Large Home Site – Dwelling 30 Service Station 55 Library 82 Vineyards 06 Outbuildings 31 Oil Depot & Refinery 56 Showground, Racecourse, Airfield 83 Small Crops & Fodder Irrig 07 Guest House/Private Hotel 32 Wharves 57 Parks, Gardens 84 Small Crops & Fodder Non Irrig 08 Building Units – Primary use only 33 Builders yard, contractors 58 Educational include Kindergarten 85 Pigs 09 Group Title – Primary use only 34 Cold Stores – Ice Works 59 Local Government 86 Horses 10 Comb. Multi Dwelling & Shops 35 General Industry 60 Sheep Grazing – Dry 87 Poultry 11 Shop Single 36 Light Industry 61 Sheep Breeding 88 Forestry & Logs 12 Shops – group (more than 6 37 Noxious/Offensive Industry 64 Breeding 89 Animal Special shops) 13 Shopping group (2 to 6 shops) 38 Advertising-Hoarding 65 Breeding & Fattening 90 Stratum 14 Shops – Main Retail (Central Business 39 Harbour Industries 66 Fattening 91 Transformers District) 15 Shops – Second Retail (Fringe central 40 Extractive 67 Goats 92 Defence Force Estab business presence of service ind) 16 Drive in shopping 41 Child care ex Kindergarten 68 Milk – Quota 93 Peanuts centre 17 Restaurant 42 Hotel/Tavern 69 Milk – No Quota 94 Vacant Rural Land ( Excl 01 & 04) 18 Special Tourist Attraction 43 Motel 70 Cream 95 Reservoir, dam, bores 19 Walkway 44 Nurseries (Plants) 71 Oil Seed 96 Public Hospital 20 Marina 45 Theatres Cinemas 72 Section 25 Vain 97 Welfare Home/Institution 21 Residential Institution (Non-Medical care) 46 Drive-in Theatre 73 Grains 98 Concessional Code [Section 17 Valuation Land Act 1944] 22 Car Parks 47 Licensed Club 74 Turf Farms 99 Community Protection Centre 23 Retail Warehouse 48 Sports Clubs/Facilities 75 Sugar Cane 24 Sales area outdoor (Dealers, boats, cars) 49 Caravan Park 76 Tobacco 25 Professional Offices 50 Other Clubs (Non Business) 77 Cotton
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 2
POLICY Revenue Statement
5. STRUCTURE OF GENERAL RATING CATEGORIES 5.1 General Rating
Council is required to raise sufficient revenue it considers appropriate to maintain general assets and provide services to the community including the costs of governance and administration of the Council.
Pursuant to section 15 of the Local Government (Finance, Plans and Reporting) Regulation 2010, Council will adopt a differential general rating scheme.
Differential rating provides equity through recognising:
(a) Significant variation in valuations and level of rating in the same classes of land resulting from the revaluation of the Shire for local government area; (b) The level of services provided to that land and the cost of providing the services compared to the rate burden that would apply under a single general rate; (c) The use of land in so far as it relates to the extent of utilization of Council’s services; and (d) Relative valuations as between different types of land.
The categories into which rateable land is categorized, the description of those categories and, pursuant to sections 15(4) and 15(5) of the Local Government (Finance, Plans and Reporting) Regulation 2010, the method by which land is to be identified and included in its appropriate category is as follows:
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 3
POLICY Revenue Statement
Cents in Minimum Category Description Criteria the Dollar General Rate 1 Permit to Occupy Land which has been identified by the Department of Natural Resources and Mines with a land tenure of Permit to Occupy and by the following primary land use 1.16 $500 codes; 01, 02, 04, 05, 06, 08, 09, or 72; and Site/Unimproved Valuation between $0-$100,000 inclusive. 2 Residential Land Land which has been identified by the Department of Natural Resources and Mines by the following primary land use codes; 01, 02, 04, 05, 06, 08, 09, or 72; and 1.24 $1,020 Valuation less than or Site/Unimproved Valuation between $0-$100,000 inclusive; and land not included in Category 1. equal to $100,000. 3 Residential Land Land which has been identified by the Department of Natural Resources and Mines by the following primary land use codes; 01, 02, 04, 05, 06, 08, 09, or 72; and 0.87 $1,240 Valuation greater than Site/Unimproved Valuation greater than $100,000. $100,000. 4 Residential Multi Unit Land which has been identified by the Department of Natural Resources and Mines by the primary land use code 03. 0.87 $1,260 5 Special Uses Land which has been identified by the Department of Natural Resources and Mines by the following primary land use codes; 48, 50, 51, 52, 53, 54, 55, 56, 57, 58 0.87 $1,350 or 59. 6 Commercial Land with a Site/Unimproved Valuation less than $1,000,000 and identified by the Department of Natural Resources and Mines by the following primary land use 1.35 $1,350 Valuation less than codes; $1,000,000. · 07, 10, 11, 12, 13, 14, 15, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 30, 41, 42, 43, 44, 45, 46, 47, 49, 91, 92, 96, 97 or 99; or · 01 or 04 and with Land Zoning for commercial purposes. 7 Commercial Land with a Site/Unimproved Valuation equal to or greater than $1,000,000 and identified by the Department of Natural Resources and Mines by the following 0.85 $13,500 Valuation equal to or primary land use codes; greater than $1,000,000. · 07, 10, 11, 12, 13, 14, 15, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 27, 30, 41, 42, 43, 44, 45, 46, 47, 49, 91, 92, 96, 97 or 99; or · 01 or 04 and with Land Zoning for commercial purposes. 8 Drive In Shopping Centres Land which has been identified by the Department of Natural Resources and Mines by the primary land use code; 16. 1.55 $1,350 9 Industrial Land which has been identified by the Department of Natural Resources and Mines by the following primary land use codes; 1.20 $1,350 · 28, 29, 31, 32, 33, 34, 35, 36, 37, 38, 39; or · 01 or 04 and with Land Zoning for industrial purposes. Excludes rateable properties included in Categories 11 and 12. 10 Island All rateable properties situated on Pelorus Island or Orpheus Island. 1.82 $1,350 11 Harbour Industries All rateable properties with land area greater than 5 hectares and which has been identified by the Department of Natural Resources and Mines by primary land use 3.73 $42,000 code 39. 12 Sugar Mills Land which has been identified by the Department of Natural Resources and Mines by the primary land use code 35 that is used for Sugar Mill operations. 17.58 $110,775 13 * Sugar Cane Land which has been identified by the Department of Natural Resources and Mines by the primary land use code 75 and the total land area used for cane growing 4.04 $1,350 purposes is equal to or greater than 50% of the total land area contained within the assessment. 14 Forestry Land which has been identified by the Department of Natural Resources and Mines by the primary land use code 88. 4.04 $1,350 15 Rural & Other Land which has been identified the Department of Natural Resources and Mines by the primary land use codes; 1.16 $1,350 · 60,61,64,65,66,67,68,69,70,71,73,74,76,77,78,79,80,81,82,83,84,85,86,87,89,90,93,94,95; or · any property that does not fall within any other category. 16 Quarries Land which has been identified by the Department of Natural Resources and Mines by the primary land use code 40. 1.35 $1,350 17 *Sugar Cane Composite Land which has been identified by the Department of Natural Resources and Mines by the primary land use code 75 and the total land area used for cane growing 2.71 $1,350 purposes is less than 50% of the total land area contained within the assessment. *Hinchinbrook Shire Council accesses data provided by Herbert Cane Productivity Services Limited to verify the land area used for cane growing purposes.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 4
POLICY Revenue Statement
5.2 Special Rates for Charges for Joint Government Activities
No special rates or charges are planned to be levied in respect to Joint Government Activities.
5.3 Limitation on increases in Rates and Charges
Council has not made a resolution to limit increases in rates and charges.
5.4 Separate Charges
WASTE MANAGEMENT LEVY
Council considers that the costs associated with the delivery of Waste Management Services should in part be funded by all ratepayers in the local government area through a Waste Management Separate Charge.
The amount of the charge will be calculated on the basis of the estimated cost to Council to manage and operate refuse tips including remediation costs, refuse transfer stations, kerbside rubbish collection, green waste processing and the attendant environmental considerations implemented to meet environmental licensing and control standards.
When determining the pricing level for the Waste Management Levy consideration is given to a full cost pricing model to recover the cost of the service including overheads and an appropriate return.
The terms of the resolution are as follows: That in accordance with section 37 of the Local Government (Finance, Plans and Reporting) Regulation 2010, a separate charge to be known as a Waste Management Levy of $147 gross per annum be levied equally on all rateable land.
It is considered to be more appropriate to raise funds by a separate charge rather than from general funds to ensure the community is aware of the Council’s commitment to providing a waste management service that meets a high standard of environmental duty and care and best practice now required. The Council also considers that the benefit is shared by all parcels of land, regardless of their value.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 5
POLICY Revenue Statement
5.5 Special Charges
CRYSTAL CREEK RURAL FIRE BRIGADE Council considers that each parcel of rateable land identified on Crystal Creek Rural Fire Brigade Map ref R12-512 (produced 09/08/2012 by the Queensland Rural Fire Services) will specially benefit to the same extent from the purchase and maintenance of equipment by the Crystal Creek Rural Fire Brigade.
The Brigade has advised Council that the total cost of implementing the Plan for 2012/2013 budget is $4,803.40 and has requested Council to levy each parcel of rateable land an amount of $20 per annum. This charge will raise $1,740 per annum to be contributed to the Crystal Creek Rural Fire Brigade.
BAMBAROO RURAL FIRE BRIGADE Council considers that each parcel of rateable land identified on Bambaroo Rural Fire Brigade Map ref RFB2 (produced 13/05/2009 by the Queensland Fire & Rescue Services – GIS Unit) will specially benefit to the same extent from the purchase and maintenance of equipment by the Bambaroo Rural Fire Brigade.
The Brigade has advised Council that the cost of implementing the Plan for 2012/2013 budget is approximately $5,280 for operational costs, which include funds set aside of $3,500 towards a plan to acquire a shed. The Brigade has requested Council to levy each parcel of rateable land an amount of $30 per annum. This charge will raise $3,690 per annum to be contributed to the Bambaroo Rural Fire Brigade.
SEYMOUR RURAL FIRE BRIGADE Council considers that each parcel of rateable land identified on Seymour Rural Fire Brigade Map ref R12-512 (produced 09/08/2012 by the Queensland Rural Fire Services) will specially benefit to the same extent from the purchase and maintenance of equipment by the Seymour Rural Fire Brigade.
The Brigade has advised Council that the cost of implementing the Plan for the next year is likely to cost $4,980 for operational costs, which include funds being set aside of $1,200 for a replacement vehicle. The Brigade has requested Council to levy each parcel of rateable land an amount of $28 per annum for at least the next year. This charge will raise $4,396 per annum to be contributed to the Seymour Rural Fire Brigade.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 6
POLICY Revenue Statement
STONE RIVER RURAL FIRE BRIGADE Council considers each parcel of rateable land identified on Seymour Rural Fire Brigade Map ref R12-512 (produced 26/06/2012 by the Queensland Rural Fire Services) will specially benefit to the same extent from the purchase and maintenance of equipment by the Stone River Rural Fire Brigade.
The Brigade has advised Council that the cost of implementing the Plan for the next year is likely to cost $5,280 for operational costs, which include $950 being set aside for a replacement vehicle. The Brigade has requested Council to levy each parcel of rateable land an amount of $30 per annum for at least the next year. This charge will raise $5,160 per annum to be contributed to the Stone River Rural Fire Brigade.
5.6 Utility Charges
WATER CHARGE
Hinchinbrook Shire Council aims to:-
· Encourage water conservation · Provide ability for consumers to control costs of service · Reduce the need for restrictions · Provide an equitable system of pricing · Reduce the cost of supplying water · Defer future costs of supplying water · Assess charges on a user pays basis.
In order to achieve these objectives Council has introduced a two-part water charge. The base charge is relative to the size of the connection and the consumption charge is based on per kilolitre usage. The charge for water service is based on full cost pricing model to recover the cost of the service including overheads and an appropriate return.
That a water charge, pursuant to Section 33 Chapter 2 Part 7 Utility Charges of the Local Government (Finance, Plans and Reporting) Regulation 2010, be levied in respect of land, structures and buildings whether rateable under the Local Government Act or not, within the Declared Water Area, for the purpose of defraying the cost of constructing, operating, maintaining and managing the water supply, such charge being calculated in accordance with the following principles and the classification of uses:-
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 7
POLICY Revenue Statement
CONSUMPTION CHARGE A Consumption Charge of 84 cents per kilolitre (discount for early payment shall not apply) levied on the metered water consumption for all properties in the supply area for water consumption notices issued after 30th September, 2012 with the charge remaining at 78 cents per kilolitre for the first water consumption notice issued after 30th June, 2012.
Council reserves the right to negotiate the consumption charge for a major consumer who uses in excess of 500,000 kilolitres per annum.
BASE CHARGE A Base Charge Component of $356.40 Gross per annum for which the adopted discount for early payment of rates shall apply, shall be levied as follows:-
Situation Applicable Base charge Each Separate Parcel of Land without a water connection One Base Charge for each in the Supply Area separate parcel of land
Each water meter connection according to the following sizes:-
20 mm Meter = One Base Charge 25 mm Meter = 1.5 x Base Charge 32 mm Meter = 2.5 x Base Charge 40 mm Meter = 4.0 x Base Charge 50 mm Meter = 6.5 x Base Charge 80 mm Meter = 17.0 x Base Charge 100 mm Meter = 26.0 x Base Charge 150 mm Meter = 59.0 x Base Charge
Multiple residential uses within one parcel of land for which there are not separately metered connections:-
Each separate residential use = One Base Charge per use
Actual Occupation or Not The same charging structure shall be levied and be payable whether any structure or building is actually in occupation or not.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 8
POLICY Revenue Statement
CONCESSIONS
(a) Recreation/Sporting /Charitable Consumer Public sportsgrounds, Golf Club and Bowling Clubs, Band Centre, QCWA, St Vincent De Paul, Salvation Army, Scouts, Girl Guides, Ingham Potters, Blue Haven Aged Persons Complex, Canossa Aged Persons Complex, Apex, Lower Herbert Lions Pensioner Units or like uses approved by Council are to be charged the equivalent of one 20 mm connection base charge irrespective of the meter size and number of connections to the premises, except where Council deems that the organisation obtains substantial income from Licensed Premises on those grounds or premises.
(b) Schools Schools to be charged on the basis of the number of connections to the school, but for meters sized above 25 mm the charge shall be equivalent to a 25 mm connection base charge.
(c) Domestic Properties Properties used for domestic purposes which due to special circumstances require the installation of a larger than normal water meter (eg., 25mm service required due to distance of property from main) are to be charged the equivalent of a 20 mm connection base charge.
Where an additional 20mm base charge is applied for residential uses not separately metered and the meter size may exist due to the number of shared services, the meter size base charge shall be assessed taking into consideration the meter size that would apply if the residential uses were separately metered.
(d) Fire Fighting Services Premises that are required by law to install larger services for Fire Fighting purposes will be charged on the calculated service size required to operate those premises. (For example, premises may be required to install a 150 mm Fire Main and have a 50 mm domestic take off, will only be charged on the basis of a 50 mm connection.)
(e) Cane Farm Definition Land, whether occupied or unoccupied, which is used for sugar cane growing as a cane farm shall be assessed as one separate parcel of land for the purposes of calculating the Base Charge Component where the separate parcels of land contained within the farm are on one rate assessment. Provided further that each separate connection to the said land or additional residence shall be charged a Separate Base Charge component.
(f) Separate Parcels of land with no access Rateable assessment that include multiple parcels of land for which there is no legal access to the additional parcel of land will be rated on the basis of one single parcel of land. This does not affect the assessment of rates and charges based on connections or residential uses on the land.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 9
POLICY Revenue Statement
Special Agreements or Arrangements Nothing contained herein shall prejudice the right or power of the Council to make a separate and different charge for a specified reason or purpose under any special agreement and on such reasonable terms and conditions as may be arranged between the Council and the customer and as specified in the agreement.
Council has entered into the following special agreements:-
L1-2 RP745005 Parish of Cordelia 2 Vacant parcels of land · No charge for this land while the Land remains with the current Ownership details. The Owners previously donated land to Council in the vicinity of the Memorial Gardens.
L7 RP804431 Parish of Cordelia 1 parcel of land · Council negotiations to acquire a Grazing Land Drainage Easement within this land resulted in no water charges to this land.
Valuation 363/0 Farm 10 parcels of land · Property No. 102361 · Council negotiations to acquire a Lease over the Mona Road Boatramp resulted in a 50mm water connection being installed with no base charge being charged. Charges would have been based on 20mm due to larger service required for distance to supply.(consumption is charged).
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 10
POLICY Revenue Statement
ACCOUNTS (a) Meter Reading and Billing Frequency Each Yearly Rate Notice shall include the Base Charge Component.
The Council at its option shall render accounts for the supply of water to a consumer quarterly, or at such other intervals as appropriate as circumstances warrant. A meter reading program shall be maintained throughout the water area with readings occurring in as consistent a cycle as possible to facilitate the issue of water consumption accounts on at least a quarterly basis to all consumers.
(b) Minimum Account Billing Where the consumption of water recorded for each meter at any premises in any meter reading period is of such amount that when calculated at the consumption charge equates to less than $5 the minimum charge for that water consumption notice shall be $5. When a property has more than one water meter and the locations of the water meters requires the meters to be read in separate routes, the minimum $5 will apply to each separate reading route and separate notices will issue.
(c) Meter Unable to be Read or Registering Inaccurately Etc Where the meter to any property ceases to register, or registers inaccurately or through damage an accurate reading is unable to be obtained, then Council may estimate the charge for the water supplied to such premises during the period the meter was not in working order by "averaging" of the quantity of water consumed during a corresponding period for the previous year, or upon the consumption over an appropriate period registered by the meter after being adjusted as the Chief Executive Officer deems fit. Council further adopts the principle of "averaging" where access is denied to the meter by reasons beyond Councils control. For the purposes of benchmarking, an average domestic quantity of water consumed shall be fixed unless otherwise altered at one (1) kilolitre per day.
(d) Water Usage through leaks or damaged infrastructure Where water is consumed and/or registered through a water meter, and all or part of that water consumption/reading is a consequence of leakage, wastage or other usage through defective water installations, pipework or apparatus which is private ownership, and through negligence or otherwise the consumption or wastage has registered, the property owner at the time shall be liable for the payment of all such water as recorded on the water meter. It shall be the responsibility of the property owner to maintain all internal water fixtures, pipes and apparatus in good working order at all times.
Separate Meter Installations
Separate Connection for Class 1A and Class 2 Buildings (BCA 2006) That to establish and maintain a more identifiable and practical service to separate consumers, and to facilitate current and future water supply management, all new Class 1a and 2 buildings will be required to provide a separate water connection to each tenement unit.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 11
POLICY Revenue Statement
SPECIAL BENEFITTED WATER AREAS – WATER EXTENSIONS
An additional gross charge of $175 shall apply for each rate assessment in the water extension 2002/2003 scheme to Beatts Road, Forrest Drive, Mona Road and the Smaller Communities Assistance Program for the water supply to the Lower Herbert Region with the following Council Property Numbers:
106782, 100365, 100477, 100488, 100501, 100537, 100667, 100781, 100834, 100901, 100930, 100937, 100949, 100991, 101069, 101140, 101411, 101446, 101693, 101759, 101834, 101850, 101918, 102008, 102079, 102093, 102362, 102382, 102396, 102553, 102575, 102714, 102735, 107450, 103118, 103130, 107434, 103365, 103474, 103517, 103676, 103818, 103960, 103981, 104047, 104121, 104133, 104246, 104255, 104267, 104390, 104557, 104593, 104705, 104724, 104863, 105023, 105066, 105121, 105293, 105357, 105517, 105603, 105667, 105894, 106057, 106108, 106191, 106307, 106618, 106674, 100042, 100183, 100193, 100338, 107045, 106829, 106830, 107224, 107252
An additional gross charge of $140 shall apply for each vacant land rate assessment in the water extension 2002/2003 scheme to Beatts Road, Forrest Drive, Mona Road and the Smaller Communities Assistance Program for the water supply to the Lower Herbert Region with the following Council Property numbers:
106806, 106807, 106783, 104909, 105208, 105812, 106380, 106496, 106574, 100053, 100634, 100655, 101288, 101600, 101930, 102080, 102165, 102372, 102532, 102680, 102698, 102899, 103012, 103211, 103908, 104411, 104539, 104689,
Properties within the benefitted area had a choice of making an upfront payment or alternative making payments over 10 years.
This charge will cease in 2012/2013.
SEWERAGE CHARGE
The sewerage charge is on a unit basis and is priced to recover the costs of constructing, operating, maintaining and managing the sewered areas of the Shire. The charge for sewerage service is based on full cost pricing model to recover the cost of the service including overheads and an appropriate return.
The sewerage charge, unit basis of charging and the various principles and classification of uses adopted for the Ingham Sewerage Scheme shall also apply to the several properties connected to the Lucinda Sewerage Treatment Plant.
The amount of the charge referred to in the preceding paragraph shall be per annum:-
$104.40 per unit, if the particular premises are provided with sewerage or the Council is agreeable to accept sewage from such premises. Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 12
POLICY Revenue Statement
CONCESSIONS
(a) Cane Farm Definition Land, whether occupied or unoccupied, which is used for sugar cane growing as a cane farm shall be assessed as one separate parcel of land for the purposes of calculating sewerage charges where the separate parcels of land contained within the farm are on one rate assessment. Provided further that each separate connection to the said land or additional residence shall be charged based on the additional applicable sewerage units
(b) Separate Parcels of land with no access Rateable assessment that include multiple parcels of land for which there is no legal access to the additional parcel of land will be rated on the basis of one single parcel of land. This does not affect the assessment of rates and charges based on connections or residential uses on the land.
Land Use and Classification Where any land, structure or building is in the separate occupation of several persons each part so separately occupied shall be assessed the same charges as each part would have been liable to be assessed had each such part been a separate parcel of land or a separate building or structure.
Charges shall be due and payable whether the land, structure or building is connected to a sewer or not, but in respect of which the Council is prepared to accept sewage.
The same charge shall be levied and be payable whether the structure or building is actually in occupation or not. Notwithstanding anything hereinbefore contained, where the use of any new or altered structure or building on land within the sewered area does not in the opinion of the Council, properly accord with a use listed in Schedule 1 hereunder, the Council shall by resolution determine the units of sewerage charge applicable thereto as in its discretion it thinks fair and reasonable according to the circumstances of use.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 13
POLICY Revenue Statement
Special Agreements Nothing contained herein shall prejudice the right or power of the Council to make a separate and different charge for a specified reason or purpose under any special agreement and on any such reasonable terms and conditions as may be arranged between the Council and the person concerned and specified in such agreement.
Council has entered into the following special agreements:-
L1-2 RP745005 Parish of Cordelia 2 Vacant parcels of land · No charge for this land while the land remains with the current ownership details. The owners previously donated land to Council in the vicinity of the Memorial Gardens.
L10 I22459 Parish of Trebonne 1 vacant parcel of land · Council agreed as part of the Negotiation of sewerage extension to Dickson St, Ingham to not charge sewerage charges to this property as it cannot be sold separately and is physical access to L2 RP717328.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 14
POLICY Revenue Statement
SCHEDULE 1 Use to Which Land is Put Whether Occupied or Not Number of Units
Aged Persons Complex - per bed 2 Caravan Park 22 Child Day Care Centre/Kindergarten/Respite Centre 14 Church/Hall or Welfare Club 6 Court House 15 Closed Processing Plant 20 Canossa Home 168 Dwelling House 7 Flats each 7 Forestry Administration Centre 14 Hall (ATC Cadets) 10 Hospital 128 Hotel 60 Hotel Accommodation/Backpackers per room 0.5 Ingham TAFE/Library Complex 55 Licensed Social Club 32 Licensed Sporting Club 22 Licensed Nightclub 32 Lucinda Wanderers Holiday Park 74 Medical Centre 28 Motel – small (Rooms < 10) 20 Motel - medium (Rooms 10 - 25) 60 Motel - large (Rooms >25) 70 Multi-tenancy premises - per shop or office 7 Nurses Quarters Complex 47 Police Station Complex 15 Processing/Packaging Plant 50 Rooming House 9 Railway 22 Recreation/Sporting Club 10 Restaurant 14 Racecourse 13 Sawmill - small 22 Sawmill - Large 44 School Under 30 pupils 10 30 but under 100 pupils 50 100 but under 400 pupils 60 400 or greater than pupils 90 Self Contained Single Bed-Room Accommodation Unit 5 Shop or Office 7 Service Station 10 Supermarket - medium 20 Supermarket - large 60 Theatre 22 Use not otherwise listed 7 Vacant lot of land 5
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 15
POLICY Revenue Statement
CLEANSING CHARGE
In accordance with Chapter 2, Part 7 of the Local Government (Finance, Plans & Reporting) Regulation 2010 Council will levy garbage collection charges as follows:
A kerbside refuse collection of the equivalent of one 240 litre garbage bin per week and one 240 litre recycling bin per fortnight is provided to all parts of the declared waste area for occupied land used for residential purposes. The services of Council’s contractor, Mams Plant Hire Pty Ltd will be used to undertake storage, collection, conveyance of domestic waste and the disposal thereof.
The cost of performing the function of cleansing by the removal of garbage, will be funded by the cleansing utility charge. When determining the pricing level for the garbage collection service consideration is given to a full cost pricing model to recover the cost of the service including overheads and an appropriate return.
In the defined waste collection area, the following domestic waste collection charges shall apply for the 2012/13 financial year:
(i) Rateable land – A charge of $231 per annum for the provision of a 240 litre “Mobile Garbage Bin” of a domestic waste collection service per week and a 240 litre “Mobile Garbage Bin” recyclable waste collection service per fortnight;
(ii) Non-Rateable land – 1st service – $378 per annum for the provision of a 240 litre “Mobile Garbage Bin” of a domestic waste collection service per week and a 240 litre “Mobile Garbage Bin” recyclable waste collection service per fortnight;
Additional services - $231 per annum for the provision of a 240 litre “Mobile Garbage Bin” domestic waste collection service per week and a 240 litre “Mobile Garbage Bin” recyclable waste collection service per fortnight;
(iii) Additional Services An additional weekly 240 litre domestic waste collection service only will be provided at a charge of $185.20 per annum. An additional fortnightly 240 litre recyclable waste collection service will be provided at a charge of $45.80 per annum.
For the purpose of making and levying a cleansing charge under Section 33 Chapter 2 Part 7 Utility Charges of the Local Government (Finance, Plans and Reporting) Regulation 2010, and without limiting the meaning of the words “land in actual occupation”, land in the declared waste area shall be deemed to be in actual occupation if:-
· A regular cleansing service was being provided to that land at 1st July, 2012; or · A regular cleansing service is ordered by the Council or the Authorised Officer to be provided to that land; or · The Council is requested to provide a regular cleansing service to that land by the owner or occupier; or · There is a building on such land being rateable land, which in the opinion of the Council or Authorised Officer is adapted for use or occupation.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 16
POLICY Revenue Statement
No reduction or refund of any charge in respect of a regular cleansing service duly made and levied in respect of a year or part of a year shall be made or given by the Council for reason only that the premises are unoccupied for a time.
Where the charge is in connection with any structure, building or place on land which is not rateable under Section 7 Chapter 2 Part 2 Land exempt from rating of the Local Government (Finance, Plans and Reporting) Regulation 2010, the charge shall be levied on the person or body or Commonwealth or State Department which is the beneficiary of the service. That where multiple residential uses exist on one rateable assessment, a single cleansing service shall be rendered to each use.
In the case of a property located within the Declared Waste Area Map not being able to be provided with a service the property will become exempt from receiving a cleansing service and will not be charged for a service. The property owner will be required to dispose of their domestic waste at the Warrens Hill landfill, Halifax Transfer Station or Mt Fox Transfer Station. Such determination will be made by Council.
5.7 Regulatory and Commercial Fees and charges
Regulatory Fees The Council has fixed regulatory fees as listed in the register of regulatory fees. The amounts have been either set by legislation or calculated to recover the cost of providing the service. Some regulatory fees may have been set at less than full cost recovery due to other community benefit considerations.
Commercial Fees The Council has set commercial fees as listed in the register of commercial and other fees. Generally these fees have been set to recover the full cost of providing the service but may not necessarily recover the overhead costs of building space, telephones and electricity. In some circumstances fees may be subsidised by the general rate. Commercial Fees for a Business of Council may include a return on the Council’s investment.
5.8 Issue of Notices
Notices for the 2012/2013 financial year will be issued annually. The due date for payment is thirty (30) days from the date of issue of the rate notice.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 17
POLICY Revenue Statement
5.9 Discount for prompt payment
That in accordance with the provisions of section 64, Chapter 2, Part 11 Paying Rates and Charges of the Local Government (Finance, Plans and Reporting) Regulation 2010.
Council resolves that discount for prompt payment of a rate shall be allowed as follows:-
A discount of fifteen percent (15%) be allowed to any person liable to pay rates and charges, excepting water consumption charges and Special Charges - Rural Fire Services Levy Crystal Creek, Rural Fire Services Levy Bambaroo, Rural Fire Services Levy Seymour, Rural Fire Services Levy Stone River and State Fire Service Levy, who pays the whole of such rates and charges by the 1st Discount Due Date being thirty (30) days after notice is given.
Discount on payment on Rates by Instalments A discount of ten percent (10%) be allowed to any person liable to pay rates and charges, excepting water consumption charges and Special Charges - Rural Fire Services Levy Crystal Creek, Rural Fire Services Levy Bambaroo, Rural Fire Services Levy Seymour, Rural Fire Services Levy Stone River and State Fire Service Levy who pays the rates and charges within the terms and conditions of the Instalment arrangement with discount. This instalment arrangement with discount is only available at the time of the annual Main Levy and is not available for supplementary levies or water consumption rates and charges.
Discount for Special Circumstances That in accordance with the provisions of section 64 (9) Chapter 2, Part 11 Paying rates and Charges of the Local Government (Finance, Plans and Reporting) Regulation 2010 Council resolves that discount will be allowed after the discount closing date in the following circumstances:-
(a) Payments received through the mail via Australia Post provided the envelope or other package in which the payment is enclosed is clearly marked to show that the payment was posted prior to the normal discount closing date; and
(b) Situations of flooding or other natural disaster in which case Council will determine what further period of discount will be allowed to ensure that ratepayers are not prevented by circumstances beyond their control to make payment and obtain discount.
Discount will not be allowed on payments made late as a consequence of oversight, forgetfulness, sickness, transport mechanical failure or other personal reason, which is clearly not a circumstance beyond the person’s control.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 18
POLICY Revenue Statement
5.10 Paying rates and charges by instalment with discount In accordance with the provisions of section 63, Chapter 2, Part 11 Paying Rates and Charges of the Local Government (Finance, Plans and Reporting) Regulation 2010 Council resolves to accept payment of rates levied at the time of the annual rate levy by instalments in accordance with the following terms and conditions:-
The Rates Instalment with discount is only available on the Main Rate Levy and is not available on supplementary/interim levies.
1. Fifty percent (50%) of the total current gross rates and any outstanding arrears must be paid within 60 days of the date of issue for which ten percent (10%) discount will be granted on 50% of current rates for which discount is applicable; and 2. The balance fifty percent (50%) of the total current rates must be paid on or before the 1st March in the year immediately following the annual levy for which ten percent (10%) discount will be granted on 50% of current rates and charges for which discount is applicable. 3. In accordance with section 66 (1) (a) (i), Part 12 Overdue Rates and Charges of the Local Government (Finance, Plans and Reporting) Regulation 2010, should the ratepayer default by not making the balance 50% payment on or before the 1st March in the following year then the unpaid instalment becomes an overdue rate as from 2nd March in that year. 4. Council will record the property as being included in the instalment arrangement if payment of an amount equal to or greater than the instalment amount payable within the dates detailed above is received.
5.11 Rates Arrangement to Pay - Instalment with no discount
That in accordance with the provisions of Reporting section 62, Chapter 2, Part 11 Paying Rates and Charges of the Local Government (Finance, Plans and) Regulation 2010 Council resolves to accept payment of rates by arrangement in accordance with the following terms and conditions:-
Due Dates – Main Levy and Supplementary Levies Main Levy 1st Discount Due Date - 30 days from date of issue. Main Levy Due Date 31st December, 2012. Interest charges apply on Main Levy current rates and charges from 1st January, 2013 where an arrangement to pay agreement has not been entered.
Supplementary Levy 1st Discount Due Date – 30 days from date of issue.
Supplementary Levy Due Date – 60 days from date of issue if that date is greater than 31st December, 2012 or if 60 days from the date of issue is less than 31st December, 2012 the due date is 31st December, 2012.
Interest charges apply on Supplementary Levy current rates and charges from the next day following the due date where an arrangement to pay agreement has not been entered.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 19
POLICY Revenue Statement
Arrangement to Pay Agreement–Main Levy or Supplementary Levy with due date before 31st December, 2012
(1) All rates and charges in arrears must be paid in full and a signed agreement must be received by Council on or before the due date. (2) Payments must be structured and made to reduce the amount of current overdue rates as at 31st March 2013 to 50% or less of current financial year rates; (3) Payments must be structured and made to clear all current overdue rates by 30th June 2013.
Arrangement to Pay Agreement - Supplementary Levy due date after Main Levy Due Date
(1) All rates and charges in arrears must be paid in full and a signed agreement must be received by Council on or before the Supplementary Due Date (2) Payments must be structured and made to clear all current rates and charges by 30th June, 2013.
Default Provisions
Failure to comply with the above terms and conditions will result in compound interest applying as follows:-
(i) if the ratepayer fails to enter into an arrangement to pay agreement on or before the 31st December , 2012 then compound interest calculated on daily rests will apply on overdue current rates commencing 1st January, 2013; or (ii) if ratepayer enters into an arrangement to pay agreement but does not meet performance criteria of minimum outstanding balance as at 31st March 2013 (if applicable) or fails to clear all outstanding rates and charges by 30th June 2013 then compound interest will apply as from the date of default ie., either 1st April 2013 or 1st July, 2013.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 20
POLICY Revenue Statement
5.12 Interest Charges
Due Dates – Main Levy and Supplementary Levies
Main Levy Main Levy 1st Discount Due Date - 30 days from date of issue. Main Levy Due Date 31st December, 2012. Interest charges apply on Main Levy current rates and charges from 1st January, 2013. Interest charges do not apply on outstanding balances where the amount outstanding is within an approved instalment payment option offered on the Main Levy notice or are within an approved arrangement to pay agreement.
Supplementary Levy Supplementary Levy 1st Discount Due Date – 30 days from date of issue. Supplementary Levy Due Date – 60 days from date of issue if that date is greater than 31st December, 2012 or 60 days from the date of issue is less than 31st December, 2012 the due date is 31st December, 2012.
Interest charges apply on Supplementary Levy current rates and charges from the next day following the due date. Interest charges do not apply on outstanding balances where the amount outstanding is within an approved arrangement to pay agreement.
Water Consumption Water Consumption Rates and Charges Due Date – 30 days from issue date.
Council will charge interest at the rate of 10% per annum compounding on daily rests on all applicable overdue rates and charges.
5.13 Rate Concessions
Remission of Rates – (Appendix A) Refer to Council Policy “Rate Rebates & Remission Policy”
5.14 Rate Recovery– (Appendix B) Refer to Council Policy “Rate Recovery Policy”
6. Legal Parameters Local Government Act 2009 Local Government (Finance, Plans and Reporting) Regulation 2010
7. Associated Documents 2012-2013 Overall Plan Bambaroo Rural Fire Brigade 2012-2013 Overall Plan Crystal Creek Rural Fire Brigade 2012-2013 Overall Plan Seymour Rural Fire Brigade 2012-2013 Overall Plan Stone River Rural Fire Brigade
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [30th June, 2010] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013] M:\Budget\2012-2013\Policies\h - Revenue Statement 2012-13.doc Page 21
POLICY Overall Plan Crystal Creek Rural Fire Brigade
1. Policy Statement To identify the rateable land to which the Crystal Creek Rural Fire Brigade Special Charge applies. To describe the Crystal Creek Rural Fire Brigade Service and to state the cost and estimated time in implementing the overall plan.
2. Scope This policy applies to each parcel of rateable land identified on the Crystal Creek Rural Fire Brigade Map ref R12-512 (produced 09/08/2012 by the Queensland Rural Fire Services) that will specially benefit to the same extent from the purchase and maintenance of equipment by the Crystal Creek Rural Fire Brigade.
3. Responsibility Responsible Officer: Finance Manager
4. Definitions Rateable Land Identification: Each parcel of rateable land identified on the Crystal Creek Rural Fire Brigade Map R12-512 (produced 09/08/2012 by the Queensland Rural Fire Services)
5. Policy Crystal Creek Fire Brigade Service
The Crystal Creek Rural Fire Brigade area covers properties in both Hinchinbrook Shire and neighbouring Townsville City Council rural areas. The Brigade has a 3 year activity plan which identifies activities such as:- v To present “Fire Ed’ (primary school package) to educate children at Mutarnee State Primary School. v To evaluate fire hazards before the fire season for the implementation of effective hazard reduction schemes. v Enhance liaison with/and local hazard reductions plans with the following agencies: Qld National Parks & Wildlife, Dept of Forestry, Q Rail, Department of Transport, Hinchinbrook Shire Council & Townsville City Council. v Train all members in level 1 fire fighting on a yearly basis. v Have an annual community meeting to discuss the collection of public monies and their use for such items as: Fuel, Tyres, Batteries, Safety equipment and Equipment maintenance etc.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [29th August, 2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Overall Plan Crystal Creek Rural Fire Brigade
Cost of implementing this overall plan
The Brigade has advised Council that the cost of implementing the Plan for 2012/2013 budget is $4,803.40 and has requested Council to levy each parcel of rateable land an amount of $20 per annum. This charge will raise $1,740 per annum to be contributed to the Crystal Creek Rural Fire Brigade.
Estimated time for implementing this overall plan
The Council will review the necessity and the level of the charge on an annual basis upon receipt of a projected budget from the Crystal Creek Rural Fire Brigade.
6. Legal Parameters Local Government (Finance, Plans and Reporting) Regulation 2010 Management of Rural Fire Brigades in Queensland
7. Associated Documents Crystal Creek Rural Fire Annual Plan 2012-2013 Revenue Statement
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [29th August, 2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Annual Implementation Plan Crystal Creek Rural Fire Brigade
1. Policy Statement The annual implementation plan recognises that the Crystal Creek Rural Fire Brigade Services are an ongoing service that will not be implemented in one financial year; and states the cost of implementing this plan in 2012/2013.
2. Scope This policy is designed to recognise the cost involved in the Crystal Creek Rural Fire Brigade 12 Month Operational Plan.
3. Responsibility Responsible Officer: Finance Manager
4. Definitions Rateable Land Identification: Each parcel of rateable land identified on the Crystal Creek Rural Fire Brigade Map R12-512 (produced 09/08/2012 by the Queensland Rural Fire Services)
5. Policy Overall Plan Connection
Council has by resolution on 20th September, 2012 adopted an overall plan for the implementation of Rural Fire Brigade Services by the Crystal Creek Rural Fire Brigade. Implementation of the overall plan is an ongoing process and in accordance with the provisions of Section 28 Part 6 of the Local Government (Finance, Plans and Reporting) Regulation 2010 Council must adopt an annual implementation plan where the proposed service will not be implemented in one year.
Cost of implementing this annual plan
The Brigade has advised Council that the cost of implementing the Plan for 2012/2013 budget is $4,803.40 and has requested Council to levy each parcel of rateable land an amount of $20 per annum. This charge will raise $1,740 per annum from Hinchinbrook Shire properties to be contributed to the Crystal Creek Rural Fire Brigade.
6. Legal Parameters Local Government (Finance, Plans and Reporting) Regulation 2010 Management of Rural Fire Brigades in Queensland
7. Associated Documents Crystal Creek Rural Fire Overall Plan 2012-2013 Revenue Statement
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [29th August, 2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Overall Plan Bambaroo Rural Fire Brigade
1. Policy Statement To identify the rateable land to which the Bambaroo Rural Fire Brigade Special Charge applies. To describe the Bambaroo Rural Fire Brigade Service and to state the cost and estimated time in implementing the overall plan.
2. Scope This policy applies to each parcel of rateable land identified on the Bambaroo Rural Fire Brigade Map ref RFB2 (produced 13/05/2009 by the Queensland Fire & Rescue Services – GIS Unit) that will specially benefit to the same extent from the purchase and maintenance of equipment by the Bambaroo Rural Fire Brigade.
3. Responsibility Responsible Officer: Finance Manager
4. Definitions Rateable Land Identification: Each parcel of rateable land identified on the Seymour Rural Fire Brigade Map ref RFB2 (produced 13/05/2009 by the Queensland Fire & Rescue Services – GIS Unit).
5. Policy Bambaroo Fire Brigade Service The Bambaroo Rural Fire Brigade area covers properties in the locality of Bambaroo in the Hinchinbrook Shire. The Brigade has a 3 year activity plan which identifies activities such as:- v To have a brigade meeting before the start to our fire season. v To keep in touch with fellow brigade members throughout the year. v To discuss fire hazards before the season so the hazard reduction scheme is effective. v To work together & liaise with Qld transport, main roads, Police & members of the community. v To acquire leased land in Bambaroo so the brigade can erect a new fire shed to house the fire truck and equipment. This will be used as the base communication. v Training for updating and teaching of level one training and road incident management course (Road Accident Rescue). v To have a community meeting to discuss levies, maintenance and service for the vehicle. Safety equipment which is needed to keep the brigade going.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [28th August, 2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Overall Plan Bambaroo Rural Fire Brigade
Cost of implementing this overall plan The Brigade has advised Council that the cost of implementing the Plan for the next year is likely to cost $5,280 for operational costs which includes funds set aside of $3,500 towards a plan to purchase a shed. The Brigade has requested Council to levy each parcel of rateable land an amount of $30 per annum for at least the next year. This charge will raise $3,690 per annum to be contributed to the Bambaroo Rural Fire Brigade.
Estimated time for implementing this overall plan The Council will review the necessity and the level of the charge on an annual basis upon receipt of a projected budget from the Bambaroo Rural Fire Brigade.
6. Legal Parameters Local Government (Finance, Plans and Reporting) Regulation 2010 Management of Rural Fire Brigades in Queensland
7. Associated Documents Bambaroo Rural Fire Annual Plan 2012-2013 Revenue Statement
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [28th August, 2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Annual Implementation Plan Bambaroo Rural Fire Brigade
1. Policy Statement The annual implementation plan recognises that the Bambaroo Rural Fire Brigade Services are an ongoing service that will not be implemented in one financial year; and states the cost of implementing this plan in 2012/2013.
2. Scope This policy is designed to recognise the cost involved in the Bambaroo Rural Fire Brigade 12 Month Operational Plan.
3. Responsibility Responsible Officer: Finance Manager
4. Definitions Rateable Land Identification: Each parcel of rateable land identified on the Seymour Rural Fire Brigade Map ref RFB2 (produced 13/05/2009 by the Queensland Fire & Rescue Services – GIS Unit).
5. Policy Overall Plan Connection
Council has by resolution on 20th September, 2012 adopted an overall plan for the implementation of Rural Fire Brigade Services by the Bambaroo Rural Fire Brigade. Implementation of the overall plan is an ongoing process and in accordance with the provisions of Section 28 Part 6 of the Local Government (Finance, Plans and Reporting) Regulation 2010 Council must adopt an annual implementation plan where the proposed service will not be implemented in one year.
6. Cost of implementing this annual plan
The Brigade has advised Council that the cost of implementing the Plan for the next year is likely to cost $5,280 for operational costs which includes funds set aside of $3,500 towards a plan to purchase a shed. The Brigade has requested Council to levy each parcel of rateable land an amount of $30 per annum for at least the next year. This charge will raise $3,690 per annum to be contributed to the Bambaroo Rural Fire Brigade.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2009] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Annual Implementation Plan Bambaroo Rural Fire Brigade
7. Legal Parameters Local Government (Finance, Plans and Reporting) Regulation 2010 Management of Rural Fire Brigades in Queensland
8. Associated Documents Bambaroo Rural Fire Overall Plan 2012-2013 Revenue Statement
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2009] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Overall Plan Seymour Rural Fire Brigade
1. Policy Statement To identify the rateable land to which the Seymour Rural Fire Brigade Special Charge applies. To describe the Seymour Rural Fire Brigade Service and to state the cost and estimated time in implementing the overall plan.
2. Scope This policy applies to each parcel of rateable land identified on the Seymour Rural Fire Brigade Map ref R12-512 (produced 09/08/2012 by the Queensland Rural Fire Services) that will specially benefit to the same extent from the purchase and maintenance of equipment by the Seymour Rural Fire Brigade.
3. Responsibility Responsible Officer: Finance Manager
4. Definitions Rateable Land Identification: Each parcel of rateable land identified on the Seymour Rural Fire Brigade Map ref R12-512 (produced 09/08/2012 by the Queensland Rural Fire Services).
5. Policy Seymour Fire Brigade Service
The Seymour Rural Fire Brigade area is located at the northern end of the Hinchinbrook Shire and is boarded by Girringun National Park to the northwest, the Seymour River to the east and the Herbert River to the south. The Brigade has a 3 year activity plan which identifies activities such as:- v Identify, map and monitor fuel load in the Seymour RFB Area. Indentified risk areas will have plans developed to reduce risk of uncontrolled wild fires. v Brigade Training – Training will be ongoing as is available from Division. Also the Brigade will take part in cross training with the Urban Fire Fighters, including training them in our methods. This is part of the QFRS goal of a better understanding between the two divisions. v Ongoing costs to maintain and repair and upgrade equipment. v Response to Wildfires. v Plan to carry out work on vehicle to allow storage of additional equipment to enhance our abilities to respond to structural and Wildfire incidents. A need to replace tyres and batteries as past of ongoing wear and tear. v Upgrade Communication Equipment – Purchase hand held radios. v Any unused funds will be put into account for vehicle replacement.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2009] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Overall Plan Seymour Rural Fire Brigade
Cost of implementing this overall plan
The Brigade has advised Council that the cost of implementing the Plan for the next year is likely to cost $4,980 for operational costs which includes funds set aside of $1,200 towards a replacement vehicle. The Brigade has requested Council to levy each parcel of rateable land an amount of $28 per annum for at least the next year. This charge will raise $4,396 per annum to be contributed to the Seymour Rural Fire Brigade.
Estimated time for implementing this overall plan
The Council will review the necessity and the level of the charge on an annual basis upon receipt of a projected budget from the Seymour Rural Fire Brigade.
6. Legal Parameters Local Government (Finance, Plans and Reporting) Regulation 2010 Management of Rural Fire Brigades in Queensland
7. Associated Documents Seymour Rural Fire Annual Plan 2012-2013 Revenue Statement
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2009] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Annual Implementation Plan Seymour Rural Fire Brigade
1. Policy Statement The annual implementation plan recognises that the Seymour Rural Fire Brigade Services are an ongoing service that will not be implemented in one financial year; and states the cost of implementing this plan in 2012/2013.
2. Scope This policy is designed to recognise the cost involved in the Seymour Rural Fire Brigade 12 Month Operational Plan.
3. Responsibility Responsible Officer: Finance Manager
4. Definitions Rateable Land Identification: Each parcel of rateable land identified on the Seymour Rural Fire Brigade Map ref R12-512 (produced 09/08/2012 by the Queensland Rural Fire Services).
5. Policy Overall Plan Connection
Council has by resolution on 20th September, 2012 adopted an overall plan for the implementation of Rural Fire Brigade Services by the Seymour Rural Fire Brigade. Implementation of the overall plan is an ongoing process and in accordance with the provisions of Section 28 Part 6 of the Local Government (Finance, Plans and Reporting) Regulation 2010 Council must adopt an annual implementation plan where the proposed service will not be implemented in one year.
Cost of implementing this annual plan
The Brigade has advised Council that the cost of implementing the Plan for 2012/2013 budget is approximately $4,980 for operational expenses and has requested Council to levy each parcel of rateable land an amount of $28 per annum. This charge will raise $4,396 per annum to be contributed to the Seymour Rural Fire Brigade.
6. Legal Parameters Local Government (Finance, Plans and Reporting) Regulation 2010 Management of Rural Fire Brigades in Queensland
7. Associated Documents Seymour Rural Fire Overall Plan 2012-2013 Revenue Statement
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2009] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Overall Plan Stone River Rural Fire Brigade
1. Policy Statement To identify the rateable land to which the Stone River Rural Fire Brigade Special Charge applies. To describe the Stone River Rural Fire Brigade and to state the cost and estimated time in implementing the overall plan.
2. Scope This policy is designed to recognise the cost involved in the Stone River Rural Fire Brigade 12 Month Operational Plan.
3. Responsibility Responsible Officer: Finance Manager
4. Definitions Rateable Land Identification: Each parcel of rateable land identified on the Stone River Rural Fire Brigade Map ref R12-512 (produced 26/06/2012 by the Queensland Rural Fire Services)
5. Policy Stone River Fire Brigade Service
The Stone River Rural Fire Brigade area covers properties in the locality of Stone River in the Hinchinbrook Shire. The Brigade has a 3 year activity plan which identifies activities such as:- v Operational Expenditure v Vehicle Maintenance v Equipment Purchases v Future replacement of Appliance
Cost of implementing this overall plan
The Brigade has advised Council that the cost of implementing the Plan for the next year is likely to cost $5,280 for operational costs, which include $950 being set aside for a replacement vehicle. The Brigade has requested Council to levy each parcel of rateable land an amount of $30 per annum for at least the next year. This charge will raise $5,160 per annum to be contributed to the Stone River Rural Fire Brigade.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 1.0 Authorised By: Finance Manager Initial Date of Adoption: [20th September, 2012] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Overall Plan Stone River Rural Fire Brigade
Estimated time for implementing this overall plan
The Council will review the necessity and the level of the charge on an annual basis upon receipt of a projected budget from the Stone River Rural Fire Brigade.
6. Legal Parameters Local Government (Finance, Plans and Reporting) Regulation 2010 Management of Rural Fire Brigades in Queensland
7. Associated Documents Stone River Rural Fire Annual Plan 2012-2013 Revenue Statement
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 1.0 Authorised By: Finance Manager Initial Date of Adoption: [20th September, 2012] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Annual Implementation Plan Stone River Rural Fire Brigade
1. Policy Statement The annual implementation plan recognises that the Stone River Rural Fire Brigade Services are an ongoing service that will not be implemented in one financial year; and states the cost of implementing this plan in 2012/2013.
2. Scope This policy is designed to recognise the cost involved in the Stone River Rural Fire Brigade 12 Month Operational Plan.
3. Responsibility Responsible Officer: Finance Manager
4. Definitions Rateable Land Identification: Each parcel of rateable land identified on the Stone River Rural Fire Brigade Map ref R12-512 (produced 26/06/2012 by the Queensland Rural Fire Services)
5. Policy Overall Plan Connection
Council has by resolution on 20th September, 2012 adopted an overall plan for the implementation of Rural Fire Brigade Services by the Stone River Rural Fire Brigade. Implementation of the overall plan is an ongoing process and in accordance with the provisions of Section 28 Part 6 of the Local Government (Finance, Plans and Reporting) Regulation 2010 Council must adopt an annual implementation plan where the proposed service will not be implemented in one year.
Cost of implementing this annual plan
The Brigade has advised Council that the cost of implementing the Plan for 2012/2013 budget is approximately $5,280 for operational expenses, which includes $950 being set aside for a replacement vehicle. The Brigade has requested Council to levy each parcel of rateable land an amount of $30 per annum. This charge will raise $5,160 per annum to be contributed to the Stone River Rural Fire Brigade.
6. Legal Parameters Local Government (Finance, Plans and Reporting) Regulation 2010 Management of Rural Fire Brigades in Queensland
7. Associated Documents Seymour Rural Fire Overall Plan 2012-2013 Revenue Statement
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 1.0 Authorised By: Finance Manager Initial Date of Adoption: [20th September, 2012] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Rate Recovery Policy 2012/2013
1. Purpose
The objective of this policy is to maximise rate recovery within the rating period and to instigate appropriate and timely recovery processes to recover overdue rates and charges.
2. Background
Council has policies in place to allow flexibility with property owners to repay rates and utility charges. Options for payment are: · Pay in full by due date and receive fifteen percent (15%) discount · Pay by instalment by the due date with ten percent (10%) discount · Arrangement to Pay agreement by 1st January
Council has an obligation to ensure rates and charges are recovered as provided under the Local Government (Finance, Plans and Reporting) Regulations 2010. The Principles used for recovery of rates and charges are set out in Council’s Revenue Policy.
3. Policy
That Council instigate action commencing in January of every year to recover overdue rates where an acceptable repayment proposal has not been offered and accepted by Council. Action will be taken through solicitors, debt collectors or the magistrate court as appropriate.
Any default on an accepted repayment proposal for overdue rates will result in action commencing to recover the debt through solicitors, debt collectors or the magistrate court as appropriate.
Where Judgement has been obtained on Commercial properties, legislation allows recovery of outstanding rates by Sale of Land proceedings. Council will allow a period of 6 months from date of Judgement to allow the owner to pay their overdue rates in full before considering to proceed with Sale of Land proceedings for recovery of the outstanding rates and charges.
Council also retains the right to deal with special circumstances in their discretion.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2009] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Rate Rebates & Remission Policy
1. PURPOSE To identify target groups and establish guidelines to assess requests for rating and utility charge remissions in order to alleviate the impact of Local Government rates and charges, particularly in relation to not for profit / community organisations and ratepayers who are in receipt of an approved Government Pension. 2. SCOPE The Council grants remission of rates and charges to properties which meet the criteria set out in this Policy pursuant to Chapter 2, Part 10, Section 54, of the Local Government (Finance, Plans and Reporting) Regulation 2010. 3. RESPONSIBILITIES The Chief Executive Officer is granted authority to approve or refuse an application in accordance with the criteria set out in this Policy. 4. POLICY
A. Pensioner Remission 1. An application must be made by the ratepayer requesting remission of rates and charges. 2. As outlined in Chapter 2, Part 10, Section 54, of the Local Government (Finance, Plans and Reporting) Regulation 2010, the applicant must be an approved Pensioner.
Approved Government Pensioners Rate remissions / subsidies are available to approved Pensioners, who are in receipt of a Pension for entitlements from Centrelink or the Department of Veterans’ Affairs or Widow’s Allowance.
The scheme is directed to the elderly, invalid or otherwise disadvantaged citizens of the community whose principal or sole source of income is a Pension or Allowance paid by Centrelink or the Department of Veterans’ Affairs and who are the owners of property in which they reside and have responsibility for payment of Council rates and charges thereon.
Remission is to be limited to 20% of annual gross rates and charges or a maximum amount of $200.00. The Pensioner Remission is not payable on water consumption accounts or on special rates for rural fire purposes. The State Government Pensioner Subsidy is also not applied to water consumption accounts or special rates for rural fire purposes.
Electronic version current. Uncontrolled Copy current only at time of printing Form Number: [Insert Form Number] Version No: 2.0 Authorised By: Finance Manager Initial Date of Adoption: [31st August, 2011] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Rate Rebates & Remission Policy
The eligibility of all applicants will be verified prior to the annual levy each year. The definitions and eligibility criteria for Council rate remission entitlement shall be the same as the adopted guidelines for the State Government Scheme.
Approved Pensioner – A person who: · is and remains an eligible holder of a Queensland “Pensioner Concession Card” issued by Centrelink or the Department of Veterans’ Affairs, or a Queensland “Repatriation Health Card” – For All Conditions” issued by the Department of Veterans’ Affairs; and · is the owner or life tenant (either solely or jointly) of the property which is his / her principal place of residence; and · has, either solely or jointly with co-owner, the legal responsibility for the payment of rates and charges which are levied in respect of the property.
Close of Applications Eligibility for a remission will be assessed by Council on an annual basis prior to issue of the first rate notice each financial year (generally June / July). Pensioners who are not automatically provided with a remission, and who believe that they meet the relevant criteria, may apply for approval at any time.
B. Rate Remission Not for Profit / Charitable Organisations 1. An application must be made by the ratepayer / organisation requesting remission of rates and charges. 2. As outlined in Chapter 2, Part 10, Section 54, of the Local Government (Finance, Plans and Reporting) Regulation 2010, the applicant must be an entity whose objectives do not include the making of profit. 3. The applicant will be assessed against the eligibility criteria set out in this Policy. 4. The Chief Executive Officer is granted authority to approve or refuse the application in accordance with the criteria set out in this Policy.
Not for Profit / Charitable Organisations Rate Remissions are available to approved organisations whose objectives do not include the making of profit and who provide services to their membership and the community at large.
Electronic version current. Uncontrolled Copy current only at time of printing Form Number: [Insert Form Number] Version No: 2.0 Authorised By: Finance Manager Initial Date of Adoption: [31st August, 2011] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Rate Rebates & Remission Policy
Eligibility Not-for-Profit Community, Recreation and Sporting Organisation means:-
1. Is located within the Hinchinbrook Shire area and the majority of its members reside in the Council area. 2. A not for profit organisation charging a commercial fee may not be eligible. 3. A not for profit organisation which exists primarily to undertake community service activities and relies mainly on volunteer labour; or 4. A not for profit organisation which has a high level of paid labour and a low level of volunteer labour however a substantial community benefit is provided; or 5. Land that is owned by, or vested in, a community based, not for profit childcare and kindergarten association. 6. Land that is owned by, or vested in, not-for-profit community housing / accommodation will only be eligible if the facility is:- · Multiple units with specific criteria to be rented only to the aged; · Facilities that are used to provide short term respite services; · Facilities that are used to provide short term crisis or emergency accommodation; · Facilities that have specific criteria to be rented to the disabled with ongoing support; Low cost rental accommodation is not eligible; or 7. A not for profit organisation which undertakes sporting or recreational activities and relies on player fees and community fundraising only; or 8. If its constitution clearly prohibit any member of the organisation making a private profit or gain either from the ongoing operations of the organisation or as a result of the distribution of assets if the organisation is wound up; 9. Does not receive income from gaming machines and / or from sale of alcohol in an organised manner (e.g. bar with regular hours of operation with permanent liquor license). 10. Is the owner, lessee or life tenant of the property and which is the incorporated bodies main ground / base / club house or residence. 11. Has, either solely or jointly with a co-owner, the legal responsibility for the payment of rates and charges which are levied in respect of the property; and 12. Is not a religious body or entity or educational institution recognised under State or Federal statute or law. 13. Is not a Rural Fire Brigade in receipt of a Rural Fire Levy. Electronic version current. Uncontrolled Copy current only at time of printing Form Number: [Insert Form Number] Version No: 2.0 Authorised By: Finance Manager Initial Date of Adoption: [31st August, 2011] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Rate Rebates & Remission Policy
Should an applicant only have part ownership of the property the Council remission would be similarly reduced. Council remission is allowed only in respect of the current budget year.
(a) Category One (1) Life Saving Organisations Property No: Owner/Lessee & Improvements Rate/Charge % Remission 102218 Forrest Beach S.L.S.C / Clubhouse General 100% 105522 Aust. Volunteer Coastguard / Building General 100%
(b) Category Two (2) Community Based Not-for-Profit Childcare and Kindergarten Associations Property No: Owner/Lessee & Improvements Rate/Charge % Remission 105873 Ingham Kindergarten Assoc / Kindergarten General 100% 105478 Lower Herbert Kindergarten Assoc / Kindergarten General 100% 103322 Ingham Family Centre Inc / Child Care Centre General 100%
(c) Category Three (3) Charitable Organisations Benefiting the Aged/Disadvantaged Property No: Owner/Lessee & Improvements Rate/Charge % Remission 100986 Lower Herbert / Halifax Lions Club General 100% - Halifax / Pensioner Units Cleansing 50% 106226 Forest Glen Retirement Units/Units General 100% Cleansing 50%
(d) Category Four (4) An entity that provides assistance or encouragement for arts or cultural Development or to preserve and/or promote the Shire History Property No: Owner/Lessee & Improvements Rate/Charge % Remission 104138 H.R. Museum Gallery / Museum General 100% 104125 Ingham Potters Society / Clubhouse General 100% 102082 Herbert River District Band General 100%
(e) Category Five (5) Community Halls Property No: Owner/Lessee & Improvements Rate/Charge % Remission 104494 Q.C.W.A.- Halifax / Hall General 100% 105472 Q.C.W.A.- Upper Stone / Hall General 100% 101418 Q.C.W.A.- Long Pocket / Hall General 100% 102028 Crystal Ck Comm Sport/Res Ass General 100% 101373 Forrest Beach Senior Citizens Ass General 100% 101997 Hinchinbrook Cordelia Masonic Lodge General 100%
(f) Category Six (6) All Other Not-for-Profit/Charitable Organisations Property No: Owner/Lessee & Improvements Rate/Charge % Remission 100431 St. Vincent Di Paul - Ingham / Shop General 100% 103774 Ingham Parents Support Group / House General 100% 103674 Ingham Parents Support Group / House General 100% 101821 Ingham Parents Support Group / House General 100% 105613 Ingham Parents Support Group/ House General 100% 105306 Hinchinbrook Community Support Centre / House General 100% 103876 Hinchinbrook Community Support Centre / House General 100% 105535 Hinchinbrook Community Support Centre / House General 100% 102359 Hinchinbrook Community Support Centre / House General 100%
Electronic version current. Uncontrolled Copy current only at time of printing Form Number: [Insert Form Number] Version No: 2.0 Authorised By: Finance Manager Initial Date of Adoption: [31st August, 2011] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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POLICY Rate Rebates & Remission Policy
(g) Category Seven (7) Community & Sporting Bodies Property No: Owner/Lessee & Improvements Rate/Charge % Remission 100804 Ingham Golf Club Inc / Golf Course General 100% 101068 Herbert River Pony Club Inc / Clubhouse General 100% 102135 Herbert River Cricket Ass Inc / Clubhouse General 100% 104021 Herbert River Gun Club Inc / Clubhouse General 100% 101280 Ingham Tennis Ass / Tennis Courts & Hall General 100% 104402 HR Amateur Swimming Club / Gymnasium General 100% 103383 Ingham Bowls Club / Clubhouse & Bowling Green General 100% 101079 Noorla Bowls Club / Clubhouse & Bowling Green General 100% 100189 Herbert River Athletic Club General 100%
(h) Category Eight (8) Scout & Girl Guides Associations Property No: Owner/Lessee & Improvements Rate/Charge % Remission
102099 Boy Scouts Association / Vacant Land General 100% Waste Management Levy 100%
Close of Applications Eligibility for a remission will be assessed by Council on an annual basis prior to issue of the first rate notice each financial year (generally June / July). Organisations who are not automatically provided with a remission, and who believe that they meet the relevant criteria, may apply for approval at any time.
Electronic version current. Uncontrolled Copy current only at time of printing Form Number: [Insert Form Number] Version No: 2.0 Authorised By: Finance Manager Initial Date of Adoption: [31st August, 2011] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June 2013]
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APPLICATION FOR RATE BASED ASSISTANCE FOR NOT FOR PROFIT COMMUNITY, RECREATION AND SPORTING ORGANISATIONS
RATES DEPARTMENT PO BOX 366 Ingham QLD 4850 Telephone: (07) 4776 4623 Facsimile: (07) 4776 3233 [email protected]
Name of organisation:
Location of property:
Primary purpose:
How long has the organisation been operating:
Number of people organisation services:
Community Organisations
Does your organisation rely mainly on volunteer labour?
Number of paid staff: Number of volunteer staff:
Sporting and Recreation Organisations
Does your organisation undertake activities for the benefit of only juniors?
Does your organisation charge entrance fees for viewing or participating?
All Organisations
Please detail profit activities carried out including player and admission fees:
Does your organisation / club / premises hold a license to sell liquor? (if yes please give details)
Provide details of any commercial fees charged for services:
Please provide reasons your organisation requires financial assistance:
Electronic version current. Uncontrolled Copy current only at time of printing Form Number: Version No: 1 Authorised By: Finance Manager Current Version Date: 01/07/2011 Document Maintained By: Finance Services Implementation Date: 01/07/2011
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APPLICATION FOR RATE BASED ASSISTANCE FOR NOT FOR PROFIT COMMUNITY, RECREATION AND SPORTING ORGANISATIONS
Contact person’s name: ...... Contact person’s position: ...... Contact details: Home......
Work......
Mobile......
Fax......
Email......
Postal address of contact person: ......
...... EFT details of organisation: Name of bank......
Name of account......
BSB number......
Account number......
IMPORTANT - PLEASE PROVIDE THE SUPPORTING INFORMATION: · Income tax exemption. · The constitution of the organisation; the constitution must clearly state prohibitions on any member of the organisation making a private profit or gain either from ongoing operations of the organisation or as a result of distribution of assets if the organisation is wound up. · Audited financial statements for the two previous years. · Any other relevant information supporting that the organisation is a not for profit entity or otherwise exists for a public purpose.
Completed applications addressed to the Chief Executive Officer, Hinchinbrook Shire Council are to be lodged with Council by delivery to the Council Office at 25 Lannercost Street, Ingham or by posting to PO Box 366, Ingham, QLD 4850.
Your application will be kept on Council’s records and you will not be required to reapply each year. You will be required to advise Council if your circumstances change in relation to the eligibility criteria of the policy.
I / We do solemnly and sincerely declare that the information set forth herein has been truthfully and correctly supplied by me / us and I / we make this solemn declaration conscientiously believing the same to be true and by virtue of the provisions of the “Oaths Act 1867”.
Signed: Date:
Form Number: Version No: 1 Authorised By: Finance Manager Current Version Date: 01/07/2011 Document Maintained By: Finance Services Implementation Date: 01/07/2011
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POLICY Debt
Purpose The objective of this policy is to ensure that Council complies with Section 133 of the Local Government (Finance, Plans and Reporting) Regulation 2010, with regards to the development of a Debt Policy.
Background
Legislation requires the policy to include;
(a) New borrowings planned for the current financial year and the next 9 financial years; and (b) The purposes of the new borrowings; and (c) The time over which it is planned to repay existing and proposed borrowings.
Policy
There are no planned borrowings in 2012-2013 or during the next nine (9) financial years.
Short Term Finance Council has Treasury approval to operate an overdraft facility to the value of $150,000 for short- term finance for operational cash-flow purposes. Council operates a consolidated account with Commonwealth Bank of Australia that facilitates this overdraft facility.
Council has also had approved a temporary working capital facility up to $15,000,000 subject to approval in $5,000,000 portions by the Department of Local Government. The purpose of this facility is to minimise Council’s cash flow risk during the completion of the $88,000,000 program to restore Council’s assets damaged in natural disasters. This facility will cease at 30 June, 2013.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 5.0 Authorised By: Finance Manager Initial Date of Adoption: [10th August, 2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Investment
1. Policy Statement To set guidelines and boundaries for the investment of Hinchinbrook Shire Council surplus cash balances which meet the requirements of Statutory Bodies Financial Arrangements (SBFA) Act 1982 and its regulation, support Council’s investment and risk philosophy and provide a sequential process to be followed in undertaking investment activities.
2. Scope This policy applies to the investment of all cash holdings of Hinchinbrook Shire Council.
3. Responsibility Finance Manager.
4. Definitions Surplus Cash Balances - For the purpose of this policy, surplus cash balances are Council’s cash holdings available for investment at any one time after consideration of the amount and timing of Council’s cash flow needs. Surplus cash balances do not include Council’s trust account balances which are to be invested with Commonwealth Bank Business Online Saver Account. Authorised Investments – Authorised investments are as permitted under the SBFA Act 1982, and in accordance with the Category 1 Investment Powers applicable to Hinchinbrook Shire Council under the SBFA Regulation 2007. Prescribed Investment Arrangements – Investments listed at Schedule 6 of the SBFA Regulation 2007.
5. Policy Investment Risk Philosophy Council maintains a conservative and risk averse investment philosophy for its surplus cash investments. As the custodian of public monies Council chooses to secure its capital base but take the opportunity to produce revenue from asset as far as possible within established risk averse constraints.
Objective To maximise earnings with funds not immediately required for financial commitments.
To invest funds at the most advantageous rate of interest available to it at the time, for that investment type, and in a way that it considers the most appropriate given the circumstances.
To preserve capital.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: [Insert Policy Number] Version No: [1] Authorised By: [Insert Manager Name Or Resolution] Initial Date of Adoption: [20th September 2012] Document Maintained By: [Finance] Current Version Adopted: [20th September 2012] Next Review Date: [June 2013]
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POLICY Investment
Prudent Person Standard Officers responsible for investing local government funds must act with a duty of care, skill, prudence and diligence that a prudent person would exercise when investing and managing their own funds. Conflicts of interest must be recorded and disclosed to the Chief Executive Officer.
Range of Investments Hinchinbrook Shire Council has Category 1 investment power under the SBFA Act 1982.
A Category 1 investor is permitted to invest at call or for a fixed period of no more than one year in the following ways:
Deposits with a financial institution; Investment arrangements accepted, guaranteed or issued by or for the Commonwealth or a State or a financial institution; Other investment arrangements secured by investment arrangements accepted, guaranteed or issued by or for the Commonwealth or a State or a financial institution; Investment arrangements, managed or offered by QIC or QTC, prescribed under a regulation of the SBFA Act 1982; An investment arrangement with a rating prescribed under a regulation of the SBFA Act 1982; Other investment arrangements prescribed under a regulation of the SBFA Act 1982.
All investments must be denominated in Australian Dollars and undertaken in Australia.
The QIC Cash Fund, QTC Capital Guaranteed Cash Fund, QTC Debt Offset Facility, QTC Fixed Rate Deposit (up to 12 months) and the QTC Working Capital Facility are prescribed investment arrangements. Standard and Poor’s (Australia) Pty Ltd ratings of A-1+, A-1, Aam or AAAm are prescribed ratings.
Assessment of Surplus Cash Balance Surplus cash balances must be determined in accordance with the Investment procedure.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: [Insert Policy Number] Version No: [1] Authorised By: [Insert Manager Name Or Resolution] Initial Date of Adoption: [20th September 2012] Document Maintained By: [Finance] Current Version Adopted: [20th September 2012] Next Review Date: [June 2013]
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POLICY Investment
Credit Risk Guidelines The minimum and maximum invested surplus cash with any line of credit risk must conform with the following Table A. Table A: Long-term credit Short-term credit Minimum % of total Maximum % of total Maximum Term rating# or financial rating# investments or investments or institution minimum value maximum value QTC Capital 20% 100% (At Call) Guaranteed Cash Fund Commonwealth $500,000 55% (At Call) Bank of Australia Business Online Saver AAA A-1+ 0 50% 1 year AA to AA- A-1+ 0 40% 1 year A+ to A- A-1 0 30% 6 months BBB+ to BBB A-2 0 20% 6 months BBB- A-3 0 5% 3 months Unrated ** Unrated** 0 $500,000 30 days
# Most recently available credit ratings from Standard & Poor’s.
**Most building societies and credit unions are unrated financial institutions.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: [Insert Policy Number] Version No: [1] Authorised By: [Insert Manager Name Or Resolution] Initial Date of Adoption: [20th September 2012] Document Maintained By: [Finance] Current Version Adopted: [20th September 2012] Next Review Date: [June 2013]
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POLICY Investment
Table A: Credit Risk Guidelines QTC recommends that caution should be exercised with respect to investing funds with unrated institutions. Hinchinbrook Shire Council may choose to invest with an unrated facility to encourage that facility to remain in the Hinchinbrook Shire. The decision to invest in an unrated facility must be balanced off against the credit worthiness of the institution. The credit worthiness of an unrated financial institution should be assessed with regard to the most recent audited financial statements and Capital Adequacy Disclosure of that institution; Before rollover of existing investments or undertaking new investments the credit rating of the investment institutions used or intended to be used by Council should be assessed. In the event of published economic downturn or instability the credit rating of the investment institutions used by Council should be reassessed and remedial action taken if necessary. Queensland Treasury Corporation may be used to assist with financial institution credit ratings. This information should be available from the relevant financial institution web site.
Quotations and Fair Value At least three (3) verbal quotations must be obtained and noted from authorised institutions when investing surplus cash however this requirement does not apply to investing within the prescribed investment arrangements.
In general, financial institutions with lower credit ratings have a higher credit risk and therefore, the interest rate received on the investment should be higher reflecting the higher level of risk.
The quotes received should be considered relative to the assessed risk of the financial institution. The fair value calculation provided by QTC may be used to assist with the evaluation.
Terms to maturity The term to maturity of the surplus cash investment must be determined taking into consideration Council’s future cash flow needs, credit risk guidelines and the prevailing outlook regarding interest rates.
The term cannot exceed one (1) year for any investment.
Reporting requirements Reporting procedures must be established to ensure the investments are being reviewed and overseen regularly.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: [Insert Policy Number] Version No: [1] Authorised By: [Insert Manager Name Or Resolution] Initial Date of Adoption: [20th September 2012] Document Maintained By: [Finance] Current Version Adopted: [20th September 2012] Next Review Date: [June 2013]
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POLICY Investment
6. Legal Parameters Statutory Bodies Financial Arrangements (SBFA) Act 1982. Statutory Bodies Financial Arrangements (SBFA) Regulation 2007. Local Government (Finance, Plans and Reporting) Regulation 2010.
7. Associated Documents Investment Procedure.
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POLICY Competition and Water Reform
Hinchinbrook Shire Council is committed to ensuring the ongoing compliance with National Competition Policy (NCP) and Council of Australian Governments (COAG) water reform initiatives. This Competition and Water Reform Policy aims to provide a summary of Council’s ongoing commitment in meeting its competition and water reform obligations.
Section 1: Policy for Identifying Business Activities Activities of Council will be identified as business activities if they trade in goods and services to clients that could potentially be delivered by a private sector firm for the purposes of earning profits in the absence of Council’s involvement. They do not include the non-business, non-profit activities of Council.
Each year, Council is required to identify those activities that are business activities and determine whether competition reform needs to be applied to assist in removing anti-competitive conduct, encourage greater transparency in the operation of such activities and improve the allocation of Council’s limited resources.
The following business activities are identified as business activities in 2012/13:
Water Supply Sewerage Waste Management Building Certification
Council is committed to applying the Code of Competitive Conduct to the above business activities in 2012/131. This means that the pricing practices for each business activity will comply with the principles of full cost pricing such that total revenue, inclusive of community service obligations (CSOs) and net of any advantages and disadvantages of public ownership, should cover the following cost elements:
Operational and resource costs Administration and overhead costs Depreciation Tax and debt equivalents Return on capital
1 Council’s annual report will contain a list of its activities that are business activities during the year, as well as a statement whether the Code of Competitive Conduct is applied or a statement of reasons why the Code is not applied. Should Council resolve the Code should no longer apply to a business activity, a statement of reasons for no longer applying the Code will need to be provided in the annual report. Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:[28th August, 2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Competition and Water Reform
Section 2: Competitive Neutrality Complaints Process Where the Code of Competitive Conduct is applied to a business activity, the Local Government Act 2009 requires Council to establish a complaints mechanism to deal with any complaints about whether the activity is being run in accordance with the requirements of the Code. The complaints mechanism is intended to provide both Council and complainants with some degree of certainty about the status and treatment of complaints over competitive neutrality.
A competitive neutrality complaints process exists for all of Council’s nominated business activities. No complaints were received in 2012/13.
Section 3: Responsibility for Day-to-Day Operation of Business Activities Financial Reports are provided monthly to the Council for each business activity and the Managers responsible for the business activity provide comments when appropriate with regard to the business performance.
Water Supply – The Water and Sewerage Manager has full budget responsibility and control governed by Council policies. The Finance Manager prepares calculations of Full Cost Pricing, allocation of corporate overheads and costings for CSOs which is reviewed with the Water and Sewerage Manager prior to adoption of the budget by Council. Operationally the Water and Sewerage Manager reports to the Manager Engineering Services. The Water and Sewerage Manager has discretion to make operational decisions based on performing an effective Water and Sewerage Business.
Sewerage – The Water and Sewerage Manager has full budget responsibility and control governed by Council policies. The Finance Manager prepares calculations of Full Cost Pricing, allocation of corporate overheads and costings for CSOs which is reviewed with the Water and Sewerage Manager prior to adoption of the budget by Council. Operationally the Water and Sewerage Manager reports to the Manager Engineering Services. The Water and Sewerage Manager has discretion to make operational decisions based on performing an effective Water and Sewerage Business.
Waste Management – The Environmental Manager has full budget responsibility and control governed by Council Policies. The Finance Manager prepares calculations of Full Cost Pricing, allocation of corporate overheads and costings for CSOs which is reviewed with the Environmental Manager prior to adoption of the budget by Council. Operationally the Environmental Manager reports to the Chief Executive Officer. The Environmental Manager has discretion to make operational decisions based on performing an effective Waste Management Business.
Building Certification – The Manager Engineering Services has full budget responsibility and control governed by Council Policies. Changes in fees for service are recommended by Manager Engineering Services for approval by the Chief Executive Officer. The Finance Manager prepares calculations of Full Cost Pricing, allocation of corporate overheads and costings for CSO’s which is reviewed with the Manager Engineering Services prior to adoption by Council. Operationally the Manager Engineering Services reports to the Chief Executive Officer. The Manager Engineering Services has discretion to make operation decisions based on performing an effective Building Certification Services.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:[28th August, 2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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POLICY Competition and Water Reform
Section 4: Statement of Activities to Which Competition Reforms Apply Provided in the table below are the results of the full cost pricing analysis for Council’s business activities for the 2012/13 year.
Statement of Activities to Which Competition Reforms Apply
2012/13 Actual Water Sewerage Waste Building Supply Management Certification ($) ($) ($) ($)
Revenues for services provided to the Council 168,924 22,222 351,874 2,830
Revenues for services provided to external 3,217,838 2,140,893 2,440,835 64,698 clients
Community service obligations 239,732 154,517 77,729 30,610
Total revenue 3,626,494 2,317,632 2,870,438 98,138
Less: Total expenditure 2,320,507 1,667,340 2,458,361 131,865
Surplus/(deficit) 1,305,987 650,292 412,077 (33,727)
List of Community Service Obligations
Water Fire Services & Access Concessions 239,732
Sewerage Access Concessions 154,517
Waste - Collection of Street Litter 77,729
Building Certification – Generic customer 30,610 service costs unable to be recovered
The CSO value is determined by Council and represents an activity’s costs that would not be incurred if the activity’s primary objective was to make a profit. The Council provides funding from general revenue to the business activity to cover the cost of providing non-commercial community services or costs deemed to be CSOs by the Council.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:28th August, 2008 Document Maintained By: Financial Services Current Version Adopted: 20th September, 2012 Next Review Date: June, 2013
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POLICY Competition and Water Reform
Section 5: Management Reporting and Performance Measurement To comply with the various legislative requirements associated with competition and water reform, this policy is formally adopted by Council during the budget process each year. In addition, Council will disclose the relevant information on its business activities in the Annual Report.
A number of financial and non-financial key performance indicators (KPIs) have been established by Council to measure the ongoing performance of each business activity on a regular basis, as outlined in the table below. Where possible, the KPIs are benchmarked against industry standards or past performance to determine whether Council business activities are achieving continuous improvement in the provision of goods and services to customers and the community.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:28th August, 2008 Document Maintained By: Financial Services Current Version Adopted: 20th September, 2012 Next Review Date: June, 2013
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POLICY Competition and Water Reform
Summary of Financial & Non-Financial Key Performance Indicators (KPIs) for Council Business Activities, 2012/13
Business Activity Financial KPIs Non-Financial KPIs EBIT NPAT Overheads/ Return on Capital Return on Expenditure (pre-tax) Turnover Water Supply 1,305,987 1,152,172 Achieved = 22.82% Achieved = - Residential charge at 300kL = $555 (industry = $844) Industry = 10-20% 13.69% Water quality tests meet standards = 100% (target = >95%) Target = 9.42% Sewerage 650,292 455,204 Achieved = 20.79% Achieved = - Residential charge = $621 (industry = $571) Industry = 10-20% 11.85% Odour complaints / 1,000 connections = 0.57 (target = <10) Target = 9.42% Blockage complaints / 1,000 connections = 0.42 (target = <5) Waste 412,077 242,749 Achieved = 18.12% Achieved = - Available airspace at Warrens Hill Refuse Tip = Achieved Management Industry = 7.5-15% 15.59% 619,007m3 - target 610,683m3 Target = 9.74% Building (33,727) (33,727) Achieved = 20.13% Achieved= - Number of certifications undertaken in Shire = Achieved 107 Certification Industry = 15-25% 25.58% (Target 119) Target = 10% New Dwellings 10 25 Class 10a (Sheds etc) 56 40 Alterations & Additions 28 35 Shop Fit Out - 2 Commercial 1 2 Removal / Demolition 7 10 Swimming Pools 5 5
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:28th August, 2008 Document Maintained By: Financial Services Current Version Adopted: 20th September, 2012 Next Review Date: June, 2013
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POLICY Competition and Water Reform
Section 6: Dividend Policy A proportion of net profit after tax is available to be paid to Council as the shareholder of each business activity through the declaration of dividends. Dividends are only declared once the cash flow requirements of each business activity with respect to the repayment of debt, funds required for future expansion, and funds required for current or future asset replacement have been met.
Section 7: Community Service Obligation Policy Community Service Obligations (CSOs) arise when Council specifically requires a business activity to carry out activities relating to outputs or inputs which it would not elect to do on a commercial basis or, alternatively, would only provide at higher prices. Pursuant to the requirements of the Local Government (Beneficial Enterprises and Business Activities) Regulation, CSOs are funded by the general fund and provided as revenue to the business activity to which they relate.
CSOs may exist due to a number of factors, including:
Council considers it desirable that certain goods and services be supplied to users at a uniform or affordable price, regardless of the cost of provision; Where Council has social welfare objectives to provide concessions to consumers who are considered disadvantaged; Where Council provides incentives to industry; and Where Council requires business activities to abide by environmental, consumer, cultural heritage or similar policies that may not usually apply to similar businesses in a commercial environment.
The process for establishing new CSOs for Hinchinbrook Shire Council is provided below:
1. Determine the specific policy objective of Council to which the CSO is linked;
2. Propose the CSO after undertaking research into its validity and delivery;
3. Cost the CSO according to an acceptable method (avoidable cost or revenue foregone);
4. Develop a measure of performance for the CSO to measure its effectiveness in achieving policy objectives;
5. Present the CSO to Council for review prior to its incorporation in the budget to ensure that an appropriate decision is made on its size and importance;
6. Incorporate the CSO into pricing budget as a revenue item funded by general revenue; and
7. Ongoing negotiation and review of performance and size of CSO.
Full detail of existing CSOs, including their description, arrangements for measuring effectiveness, agreed funding levels, costing and payment arrangements, are agreed between the manager of the business activity and Council prior to the commencement of each financial year. As part of this process, the performance of the CSO in achieving policy objectives needs to be reported to Council and the size of the CSO reviewed where appropriate. Council is also committed to disclosing all community service obligations relating to those business activities to which competition reforms have been applied. Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:28th August, 2008 Document Maintained By: Financial Services Current Version Adopted: 20th September, 2012 Next Review Date: June, 2013
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POLICY Competition and Water Reform
Description and Costing and Evaluation of Community Service Obligations for Hinchinbrook Shire Council’s Business Activities
CSO Description Achieved 2012/13
Water Supply Fire service & Water Access Concessions 239,732
Sewerage Sewerage Access Concessions 154,517
Waste Management Collection of Street Litter 72,729
Building Certification Generic Customer Service Costs unable to be recovered 30,610
Section 8: Policy for Determining Internal Service Charges Full cost pricing requires the recognition of indirect costs incurred by business activities in their use of Council’s administrative and other internal service functions. The following internal service areas are identified within Council: Corporate Services - Administration Corporate Services - Shire Office Building Corporate Services - Human Resource Management Corporate Services - Information Technology Services Corporate Services - Other Financial Services Corporate Services - Accounts Payable Corporate Services - Payroll Corporate Services - Accounts Receivable and Rating Risk Management Health & Environment - Administration Transport - Two Way Communications Transport - Ingham Works Depot Administration Transport - Ingham Works Depot Transport - Workshop Technical Services - Design Technical Services - Engineering Technical Services - Quality Assurance Technical Services - Survey Transport - Wet Weather Corporate Services - Workplace Health & Safety Technical Services - Asset Management Selected overhead activities are recovered via direct charges, with the remaining overhead costs distributed to end users via a corporate overhead allocation model. The model employs cost drivers as the basis for determining each Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:28th August, 2008 Document Maintained By: Financial Services Current Version Adopted: 20th September, 2012 Next Review Date: June, 2013
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POLICY Competition and Water Reform business activity’s relative share of the full costs of each overhead activity (incorporating a return on capital on any assets employed).
Following the allocation of internal service costs to business activities, preliminary internal service charges are determined. Discussions are then undertaken between internal service providers and business managers on a regular basis to clarify the costs of each internal service and to ensure that appropriate methods of cost allocation are employed. Additional feedback on corporate overheads from business managers is encouraged outside of these formal discussions.
Section 9: Tax Equivalent Policy To ensure that competitive neutrality exists in the determination of the full cost of Council’s business activities, all taxes and charges not paid due to public ownership are identified and included in each business activity’s cost base prior to pricing decisions being made. Imputed income tax equivalents are determined in accordance with the application of the relevant company tax rate to the net profit of each business activity. Other material tax equivalents incorporated in the full cost base include payroll tax equivalents, land tax equivalents, and general rate equivalents.
Section 10: Other Competitive Neutrality Adjustment Policy Even after taking into account corporate overhead costs and tax equivalents, other competitive neutrality adjustments are made to remove certain other competitive advantages and disadvantages arising from public ownership, including the following adjustments:
Additional superannuation paid to local government employees;
Debt guarantee charges relating to business borrowings; and
Differences between Council and industry workers compensation premium rates.
Section 11: Return of Capital Policy For all business activities, prices are set to reflect the full funding of depreciation based on assets valued at deprival value (i.e. incorporation of a return of capital component in pricing determinations). For those business activities that are not directly responsible for assets, the overhead charges applied or hire/lease rates are inclusive of depreciation based on assets valued at deprival value.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:28th August, 2008 Document Maintained By: Financial Services Current Version Adopted: 20th September, 2012 Next Review Date: June, 2013
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POLICY Competition and Water Reform
Section 12: Return on Capital Policy Commercial business activities seek a return on investment to reflect the return that could have been earned by alternative uses of those funds and/or to reflect the cost of capital employed. In applying the Code of Competitive Conduct, an appropriate commercial return is identified and included in the pricing budget for each of Council’s business activities.
For businesses with significant assets, the rate of return on capital is determined in accordance with the Weighted Average Cost of Capital (WACC) invested in physical assets2. For business activities with minimal or no physical assets, the rate of return on working capital may be approximated by a percentage of operating expenditure.
The rate of return on capital is then applied to the depreciated, optimised replacement cost of assets (DORC), such that the value of assets for pricing purposes reflects the current working condition of assets utilised, the removal of redundant assets, adjustments for excess capacity, and takes into account the greater efficiency of newer assets. In addition to asset optimisation, the proportion of contributed assets and assets constructed with grants and subsidies are also removed from the asset base prior to the determination of the return on capital requirement. The return on capital requirement takes into account the revaluation impact on assets by incorporating anticipated capital growth into the total receipts for each business when assessing whether it is recovering full cost.
The table below summarises the target rate of return on capital, optimisation adjustments and contributed asset proportion applied to each business activity. No optimisation adjustments to the asset base are made for water supply, sewerage and waste management because no excess capacity is believed to exist and asset redundancy and inefficiency is not a major issue. However, the proportion of contributed assets and assets constructed with grants and subsidies from other levels of government are removed from the asset base prior to determining the required rate of return.
Summary of 2012/13 Return on Capital Components for Council’s Business Activities
Activity Target Rate of Return Optimisation Contributed Adjustments Asset Proportion
Corporate Overheads Nil 0% 8.98% (pre-tax WACC) Water Supply Nil 56% 9.42% (pre-tax WACC) Sewerage Nil 50% 9.42% (pre-tax WACC) Waste Management Nil 0% 9.74% (pre-tax WACC) Building Certification Nil n.a. 10% (return on cost)
2 No debt guarantee equivalents are required in the determination of full cost, since a commercial interest rate is incorporated into the WACC equation. Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:28th August, 2008 Document Maintained By: Financial Services Current Version Adopted: 20th September, 2012 Next Review Date: June, 2013
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POLICY Competition and Water Reform
While Council seeks to set prices in accordance with the full cost of providing goods and services, it also has regard to market factors and cycles when setting prices and determining the appropriateness of the achieved commercial return on investment.
Section 13: Two-Part Water Tariffs Universal metering exists for all water schemes in Hinchinbrook Shire. An effective two-part tariff exists which covers connections in all three water supply schemes. Consumption charges are applied to all usage. Council is committed to ensuring that its two-part water tariff is structured in a manner consistent with marginal cost pricing and its demand management objectives.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 3.0 Authorised By: Finance Manager Initial Date of Adoption:28th August, 2008 Document Maintained By: Financial Services Current Version Adopted: 20th September, 2012 Next Review Date: June, 2013
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COUNCIL RESOLUTION Complaints Process
The Council resolves, pursuant to Section 48 of the Local Government Act 2009, to establish a process for resolving complaints by affected persons about failure to comply with the competitive neutrality principles applying to any business activity to which the Code of Competitive Conduct is applied.
The Council also resolves, in accordance with the requirements of the Local Government (Beneficial Enterprises and Business Activities) Regulation, that the complaint process includes the following elements:
1.0 The process for selecting and appointing referees to investigate complaints of any business activity to which the Council has resolved to apply the Code of Competitive Conduct shall be in accordance with the following:
(a) William Hugo Pickering has been appointed as referee to investigate all complaints received, unless otherwise directed by the Chief Executive Officer.
(b) The Chief Executive Officer may determine the amount of remuneration of the referee, the provision of appropriate insurance cover for the referee and the method of notification of appointment of a referee; and
(c) The maximum time period for the conduct of an investigation shall be thirty (30) days, or such longer period as the Chief Executive Officer may determine.
2.0 The preliminary procedure, for affected persons to raise concerns about alleged failures of any business activity to comply with the relevant competitive neutrality principles and for clarifying and, if possible, resolving the concerns, shall be in accordance with the following:
(a) Receipt of concerns about alleged failures of any business activity to comply with the competitive neutrality principles by front-line staff or an appropriate review officer;
(b) Acknowledgment of the receipt of the concerns in writing and advising the complainant that the concerns are being investigated;
(c) In undertaking the preliminary investigation, the review officer shall seek to establish the facts relating to the expressed concerns, including meeting with affected parties and data collection;
(d) The review officer shall prepare a proposed response to the concerns and, within a reasonable period of time, obtain the complainant’s views on the proposed response;
(e) The review officer shall submit a report to the Chief Executive Officer on the concerns, together with a proposed response and the views of the complainant on the proposed response; and
(f) The Chief Executive Officer shall make a response to the affected person, or direct the review officer to make a response.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption:[29th August,2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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COUNCIL RESOLUTION Complaints Process
3.0 All complaints shall be made in writing on the prescribed form, addressed to the Chief Executive Officer, together with the prescribed fee ($100) and contain the following information in support of the complaint:
(a) The name, address and telephone number of the applicant;
(b) Details of the alleged failure of any business activity to comply with the relevant competitive neutrality principles;
(c) How the applicant was adversely affected by the alleged non-compliance;
(d) Whether the applicant is, or could be, in competition with any business activity; and
(e) A statement that the applicant has made a genuine attempt to resolve his/her concerns with any business activity using the preliminary procedure above.
4.0 On receipt of a complaint, the Chief Executive Officer shall acknowledge receipt thereof within two (2) workings days, and forward a copy of the complaint to the referee within three (3) working days. The Chief Executive Officer shall advise the relevant business activity to which the complaint refers, as well as advising both the complainant and Council of the appointment of a referee to investigate the complaint.
5.0 The records system to record concerns about alleged failures of any business activity to comply with the relevant competitive neutrality principles, all complaints to a referee and the referee’s decisions and recommendations shall include:
(a) Details of complaint process established;
(b) Where persons express concerns about the operations of any business activity, to record the concerns and the outcome of the preliminary procedures outlined in 3.0 above;
(c) Where persons make a complaint to the Council, details of the complaint;
(d) Details of when a complaint is sent to a referee for investigation;
(e) Where a person makes a complaint to the Council and the referee has determined not to investigate the complaint, to record the notification issued by the referee in accordance with the requirements of the Local Government (Beneficial Enterprises and Business Activities) Regulation;
(f) Where a person has made a complaint to the Council and the referee has determined to investigate the complaint, to record the investigation notice issued by the referee in accordance with the requirements of the Local Government (Beneficial Enterprises and Business Activities) Regulation;
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption:[29th August,2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
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COUNCIL RESOLUTION Complaints Process
(g) Handling of referee records (e.g. data from finished investigations, taking into account the provisions of the Local Government (Beneficial Enterprises and Business Activities) Regulation;
(h) Where the referee has issued a report on the complaint, in accordance with the requirements of the Local Government (Beneficial Enterprises and Business Activities) Regulation, to record the receipt of the report and any recommendations contained in the report;
(i) Where the Council has made a decision on a report by the referee, to record the resolution incorporating the decision, the date of the resolution and any directions to implement the decision that are given to any business activity in accordance with the requirements of the Local Government (Beneficial Enterprises and Business Activities) Regulation; and
(j) Where the Council has advised relevant persons of its decision, to record the notification issued by the Council in accordance with the requirements of the Local Government (Beneficial Enterprises and Business Activities) Regulation.
6.0 The Chief Executive Officer shall ensure that all relevant information is provided to applicants on how to make a complaint about competitive neutrality of any business activity.
7.0 A complainant may provide any additional information he/she thinks appropriate to the referee without the referee requesting such information.
Electronic version current. Uncontrolled Copy current only at time of printing Policy Number: Version No: 4.0 Authorised By: Finance Manager Initial Date of Adoption:[29th August,2008] Document Maintained By: Financial Services Current Version Adopted: [20th September, 2012] Next Review Date: [June, 2013]
M:\Budget\2012-2013\Policies\y- Complaint Process.doc Page 3 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee COMMUNITY SERVICES
ART & CULTURAL EXHIBITIONS Sale of Items from Exhibitions-Council Commission Per Item Y 20% KELLY THEATRE AbondwillbechargedandwillberefundediftheKellyTheatreisleftinareasonableconditionafterhiring.Anycostsassociatedwith requirements not met will be deducted from the bond. Bond Nil $335.00 Hire Per day Y $212.00 Other fees and charges are payable to the Lessee LIBRARY Joining Fee - Ingham and Halifax Libraries No charge
Fines - late returns Per book per day Nil $0.10 Local history index printout Per A4 page Y $0.25
Family history search Per request Y $12.00
A4 Black & White photocopy Per page Y $0.25
A3 Black & White photocopy Per page Y $0.50
A4 Colour photocopy Per page Y $2.20
A3 Colour photocopy Per page Y $2.50
Library Book/Video Replacement Per item Yvalue of item + 10%
Sale Of Bags Per bag Y $5.00 Sale of DVD - Öur Town, Our History, Our Future Per DVD $20.00
Internet Printout - A4 black and white Per page Y $0.25
Internet Printout - A4 colour Per page Y $1.85 Inter-Library Loans (only if charged by lending Library) Y Loan charge + 10%
SHIRE HALL AbondwillbechargedandwillberefundediftheShireHallisleftinareasonableconditionafterhiring.Anycostsassociatedwith requirements not met will be deducted from the bond. Bond Private Events, e.g. Weddings Nil $465.00 Public Events e.g. paid entry public events Nil $570.00
Auditorium Friday/Saturday Nights Full hall Y $658.00 Weekdays/Nights Full hall Y $575.00
Page 1 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee COMMUNITY SERVICES
Preparation Day/Night before Friday/Saturday Nights Full hall Y $405.00 Weekdays/Nights Full hall Y $290.00
Bar Full hire Y $62.00 Kitchen (including cold room) Full hire Y $116.00 Crockery, cutlery & dishwasher Full hire Y $155.00 Stage Full hire Y $57.00 Seating for concerts Per 100 chairs Y $55.00
SHOWGROUNDS- INGHAM Cleaning is the responsibility of the person using the grounds, however, a cleaning charge will be made if the grounds require cleaning AbondwillbechargedandwillberefundediftheShowgroundsareleftinareasonableconditionafterhiring.Anycostsassociated with requirements not met will be deducted from the bond. Bond Pavilion Nil $300.00 Showgrounds including oval for Minor Events Nil $300.00 Showgrounds for Major Events e.g. Car Show, AIF & Circus Nil $1,600.00 Seasonal use of showgrounds including use of dressing sheds - Sporting Clubs Nil $540.00
Ground/Amenities Hire Ground Hire Full day Y $160.00 Ground Hire Per hour Y $16.00 Ground Hire - Circus Per day Y $365.00 Ground Hire - primary schools sports No Charge Refreshment Booth - Canteen Day or night Y $96.00 Main Oval Lights - "Training" Level (50% Lighting) Per hour Y $13.50 Main Oval Lights - "Practice" Level (75% Lighting) Per hour Y $21.50 Main Oval Lights - "Game Night" Level (100% Lighting) Per hour Y $28.00 Per each for 1st Club Room (four rooms available) day Y $17.00 Per each per Club Room (four rooms available) extra day Y $11.00 Minimum period Horse or Cattle stalls (with an associated event only) 1 week Y $60.00 Yard charge per Auction Sale head Y $3.75 Camping with an associated event day Eastern Side Per day Y $65.00 (Poultry Club not to be charged) Camping with an associated event day Western Side Per day Y $65.00 Canine Pavilion (Bar) Western Side Per day Y $128.00
Pavilion Minimum charge Y $23.00 Juniors Per hour Y $23.00 Seniors Per hour Y $40.50 Day Hire (including spotlights) Per day Y $290.00 Decided on Groups for weekend/special events individual basis
Page 2 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee COMMUNITY SERVICES
Cover area near Pavilion - Limited availability Minimum charge Y $8.50 Hire Per hour Y $8.50 Hire Per day Y $96.00
SHOWGROUNDS- HALIFAX Cleaning is the responsibility of the person using the grounds/hall, however, a cleaning charge will be made if the grounds/hall A bond will be charged and will be refunded if the Showgrounds/Hall are left in a reasonable condition after hiring. Any costs associated with requirements not met will be deducted from the bond. Bond Showgrounds Nil $305.00 Hall Nil $305.00 Grounds Grounds-Intertown football Daily Y $155.00 Hall Hire Hire - Limited hours of use available Per day/ evening Y $187.00 Minor use Max of 6 hours Y $100.00
Minor use - Small (<20 persons) Regular Group Meeting Less than 2 hours Y $11.20
TYTO CONFERENCE CENTRE AbondwillbechargedandwillberefundediftheMeetingRoom/Hallareleftinareasonableconditionafterhiring.Anycosts associated with requirements not met will be deducted from the bond. Bond Meeting Room - 1, 2 or 3 1 Room only Nil $190.00 Hall or Multiple Rooms Nil $380.00
Auditorium Meeting Room 1 1/2 Day (3 hrs) Y $80.00 Meeting Room 1 Full Day Y $155.00 Meeting Room 2 1/2 Day (3 hrs) Y $80.00 Meeting Room 2 Full Day Y $155.00 Meeting Room 3 1/2 Day (3 hrs) Y $117.00 Meeting Room 3 Full Day Y $230.00 Hall 1/2 Day (3 hrs) Y $155.00 Hall Full Day Y $305.00 Hall, Meeting Rooms 1, 2, 3 & Open Area 1/2 Day (3 hrs) Y $390.00 Hall, Meeting Rooms 1, 2, 3 & Open Area Full Day Y $775.00 Preparation Day/Night before-Hall, meeting rooms 1,2,3 & Open area 8am - 4pm Y $376.00 Open Area 1/2 Day (3 hrs) Y $22.00 Open Area Full Day Y $45.00 Computer Training Room 9am - 5pm Option One - Includes 5 training computers, Wi-Fi internet, Tables and Chairs, Data 1/2 Day (4 hrs) Y $115.00 projector, Screen, Use of tea making facilities, Air-Con, Hirers set up computers for Full Day Y $250.00 Option Two - Includes tables and chairs, Data projector, Screen, Use of tea making 1/2 Day (4 hrs) Y $60.00 facilities, Air-Con. Full Day Y $115.00
Page 3 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee DEVELOPMENT & PLANNING SERVICES
MATERIAL CHANGE OF USE Code Assessment Application for Preliminary or Development Approval Development <$100K Nil $920.00 Development >$100K and up to $500K Nil $1,150.00 Code assessment involving development work >$500K Nil $2,300.00 MCU - Code assessment where use is commencing in an existing development Nil $290.00 Code Assessment Application not involving an MCU Self assessable use or work requiring code assessment Nil $580.00 Impact Assessment (Advertising required) Development <$100K Nil $1145.00 + Advert Development >$100K and up to $500K Nil $2290.00 + Advert Development >$500K <$1M Nil $3430.00 + Advert Major Development >$1M value Nil $5725.00 + Advert Major Development >$1M on land that is inconsistent with zoning (by negotiation with applicant but minimum charge) Nil $8600.00 + Advert
TOWN PLANNING NOTICES - FEES FOR COUNCIL TO PREPARE, LODGE AND SERVE Notice in newspaper Y $235.00 Notice to adjoining owner/s & copy of land notice Y $125.00 Additional land notice Per laminated copy Y $60.00 OPERATIONAL WORK REQUIRING ASSESSMENT AGAINST THE PLANNING SCHEME Application Fee Per application Nil $230.00
2% of agreed estimated costs [Calculated from estimated costs including GST] as provided by the Scrutiny Fee for Approval of Engineering Plans Nil Developer
BUILDING WORK NOT ASSOCIATED WITH AN MCU AND REQUIRING ASSESSMENT AGAINST THE PLANNING SCHEME (BWAP) Assessment Triggers Siting Relaxations [with the exception of residential siting relaxations - please refer to Technical Services - Building] Nil $145.00 Building works not associated with an MCU and requiring assessment against the planning scheme (BWAP) Nil $145.00 *Cultural Heritage (Table 10 of Hinchinbrook Shire Planning Scheme) First trigger Nil $225.00 *Conservation and Biodiversity Area (Table 12 of Hinchinbrook Shire Planning Scheme) Each additional trigger Nil $115.00
*Extractive Industry Resource Area (Table 12 of Hinchinbrook Shire Planning Scheme) *High Hazard Floodway (Table 12 of Hinchinbrook Shire Planning Scheme)
*Mount Cordelia Resource Area (Table 12 of Hinchinbrook Shire Planning Scheme) *Acid Sulphate Soils (Table 12 of Hinchinbrook Shire Planning Scheme) (*A fee applies if one or more of the above are achieved)
Page 4 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee DEVELOPMENT & PLANNING SERVICES
CHANGE TO EXISTING DEVELOPMENT APPROVAL Extend relevant period for an approval Nil $135.00 Request to change or cancel conditions Nil $385.00 Unusual request requiring additonal resources as determined by the CEO Concurrence Agency Assessment Nil $570.00 Compliance Assessment Nil $570.00 Compliance Inspection Re-inspection fee Nil $105.00
RECONFIGURING A LOT State Govt Split Valuation Issue Fee - payable at time of lodging survey plan for Council sealing (This fee is subject to change by State Government) Per lot Y $29.80 Application for access easement Nil $230.00 Application for amalgamation of land or lots (Building Units & Group Titles Development) Nil $120.00 Application for reconfiguration of lot (Re-arrangement of boundaries) Nil $580.00 Application fee for reconfiguring a lot with no road opening Nil $585.00 Per Application Nil $585.00 Application fee for reconfiguring a lot with road opening Per lot $175.00 RECONFIGURING A LOT
2% of agreed estimated costs [Calculated from estimated costs including GST] as provided by the Scrutiny Fee for Approval of Engineering Plans Nil Developer
5% of the value of civil works [Calculated from estimated costs excluding GST] as provided by the Maintenance Bond for Operational Works Nil Developer.
Application fee for reconsent to plan of survey where previous consent has lapsed Nil $50.00
Headworks Contribution Sewerage Headworks contribution Per additional lot Nil $1,685.00 Water Headworks contribution Per additional lot Nil $1,685.00 Public Open Space & Recreation Infrastructure Service Contribution Per additional lot Nil $1,685.00
SALE OF COPIES OF TOWN PLANNING SCHEME Certified (hard) copy of town planning scheme, policies & maps A4 Colour Nil $160.00 Certified (hard) copy of town planning scheme, policies & maps A3 Colour Nil $200.00 Non certified CD copy of town planning scheme, policies & maps Nil $30.00 Scheme maps Per copy - A4 Nil $0.25 Scheme maps Per copy - A3 Nil $0.45 Page 5 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee DEVELOPMENT & PLANNING SERVICES
TOWN PLAN - SHIRE (SUSTAINABLE PLANNING ACT) Town Planning Certificate Limited Certificate Fee Nil $52.00 Standard Certificate Fee Nil $255.00 Full Town Plan Certificate Fee Nil $415.00
Tourism TYTO INTEPRETIVE CENTRE Brochure Display Per Year Y $55.00
Page 6 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
ANIMALS NEW OR RENEWAL OF DOG REGISTRATION FEES - ANIMALS KEPT IN SCHEDULED TOWNSHIP AREAS Renewal of registration for entire dogs over 3 months of age - Up to and including 31st DISCOUNTED PERIOD FOR FORTHCOMING FINANCIAL YEAR July Nil $58.50 Renewal of registration for desexed dogs over 3 months of age - Up to and including 31st DISCOUNTED PERIOD FOR FORTHCOMING FINANCIAL YEAR July Nil $16.00 Any dog under the age of 3 months at the time of registration - written proof may be required Once off only Nil $0.00
Where owner acquire a dog or move to the shire (with no proof of current dog registration) the fee is pro-rated. 1st quarter - July to All entire dogs over 3 months of age (excluding concession) September inclusive Nil $85.60 2nd quarter - October to All entire dogs over 3 months of age (excluding concession) December inclusive Nil $64.20 3rd quarter - January to All entire dogs over 3 months of age (excluding concession) March inclusive Nil $42.80 4th quarter - April to All entire dogs over 3 months of age (excluding concession) June inclusive Nil $21.40 1st quarter - July to All desexed dogs over 3 months of age (excluding concession) September inclusive Nil $32.00 2nd quarter - October to All desexed dogs over 3 months of age (excluding concession) December inclusive Nil $24.00 3rd quarter - January to All desexed dogs over 3 months of age (excluding concession) March inclusive Nil $16.00 4th quarter - April to All desexed dogs over 3 months of age (excluding concession) June inclusive Nil $8.00
NEW OR RENEWAL OF CAT REGISTRATION FEES - ANIMALS KEPT IN SCHEDULED TOWNSHIP AREAS Renewal of registration for entire cats over 3 months of age - Up to and including 31st DISCOUNTED PERIOD FOR FORTHCOMING FINANCIAL YEAR July Nil $12.90 Renewal of registration for desexed cats over 3 months of age - Up to and including 31st DISCOUNTED PERIOD FOR FORTHCOMING FINANCIAL YEAR July Nil $8.50 Any cat under the age of 3 months at the time of registration - written proof may be required Once off only Nil $0.00
Page 7 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
ANIMALS Where owner acquire a cat or move to the shire (with no proof of current cat registration) the fee is pro-rated. 1st quarter - July to All entire cats over 3 months of age (excluding concession) September inclusive Nil $21.60 2nd quarter - October to All entire cats over 3 months of age (excluding concession) December inclusive Nil $16.20 3rd quarter - January to All entire cats over 3 months of age (excluding concession) March inclusive Nil $10.80 4th quarter - April to All entire cats over 3 months of age (excluding concession) June inclusive Nil $5.40 1st quarter - July to All desexed cats over 3 months of age (excluding concession) September inclusive Nil $12.80 2nd quarter - October to All desexed cats over 3 months of age (excluding concession) December inclusive Nil $9.60 3rd quarter - January to All desexed cats over 3 months of age (excluding concession) March inclusive Nil $6.40 4th quarter - April to All desexed cats over 3 months of age (excluding concession) June inclusive Nil $3.20
NEW OR RENEWAL OF DOG REGISTRATION FEES - ANIMALS KEPT OUTSIDE SCHEDULED TOWNSHIP AREAS Renewal of registration for entire dogs over 3 months of age - Up to and including 31st DISCOUNTED PERIOD FOR FORTHCOMING FINANCIAL YEAR July Nil $37.40 Renewal of registration for desexed dogs over 3 months of age - Up to and including 31st DISCOUNTED PERIOD FOR FORTHCOMING FINANCIAL YEAR July Nil $10.60 Any dog under the age of 12 weeks at the time of registration - written proof may be required Once off only Nil $0.00
Where owner acquire a dog or move to the shire (with no proof of current dog registration) the fee is pro-rated. 1st quarter - July to All entire dogs over 3 months of age (excluding concession) September inclusive Nil $53.60 2nd quarter - October to All entire dogs over 3 months of age (excluding concession) December inclusive Nil $40.20 3rd quarter - January to All entire dogs over 3 months of age (excluding concession) March inclusive Nil $26.80 4th quarter - April to All entire dogs over 3 months of age (excluding concession) June inclusive Nil $13.40 2nd quarter - July to All entire dogs over 3 months of age (excluding concession) September inclusive Nil $0.00
Page 8 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
ANIMALS NEW OR RENEWAL OF DOG REGISTRATION FEES - ANIMALS KEPT OUTSIDE SCHEDULED TOWNSHIP AREAS 1st quarter - July to All desexed dogs over 3 months of age (excluding concession) September inclusive Nil $21.40 2nd quarter - October to All desexed dogs over 3 months of age (excluding concession) December inclusive Nil $16.05 3rd quarter - January to All desexed dogs over 3 months of age (excluding concession) March inclusive Nil $10.70 4th quarter - April to All desexed dogs over 3 months of age (excluding concession) June inclusive Nil $5.35
NEW OR RENEWAL OF CAT REGISTRATION FEES - ANIMALS KEPT OUTSIDE SCHEDULED TOWNSHIP AREAS Renewal of registration for entire cats over 3 months of age - Up to and including 31st DISCOUNTED PERIOD FOR FORTHCOMING FINANCIAL YEAR July Nil $8.60 Renewal of registration for desexed cats over 3 months of age - Up to and including 31st DISCOUNTED PERIOD FOR FORTHCOMING FINANCIAL YEAR July Nil $6.40 Any cat under the age of 12 weeks at the time of registration - written proof may be required Once off only Nil $0.00
Where owner acquire a cat or move to the shire (with no proof of current cat registration) the fee is pro-rated. 1st quarter - July to All entire cats over 3 months of age (excluding concession) September inclusive Nil $17.20 2nd quarter - October to All entire cats over 3 months of age (excluding concession) December inclusive Nil $12.90 3rd quarter - January to All entire cats over 3 months of age (excluding concession) March inclusive Nil $8.60 4th quarter - April to All entire cats over 3 months of age (excluding concession) June inclusive Nil $4.30 1st quarter - July to All desexed cats over 3 months of age (excluding concession) September inclusive Nil $8.60 2nd quarter - October to All desexed cats over 3 months of age (excluding concession) December inclusive Nil $6.45 3rd quarter - January to All desexed cats over 3 months of age (excluding concession) March inclusive Nil $4.30 4th quarter - April to All desexed cats over 3 months of age (excluding concession) June inclusive Nil $2.15 Initial registration of animal which currently is registered with any other Local Government within Australia (Does NOT apply to a Regulated Dog). Production of proof of previous registration is required. $0.00
Page 9 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
Renewal of registration for any dog that has been declared as being a Regulated Dog - Dangerous type Nil $187.50 Renewal of registration for any entire dog that has been declared as being a Regulated Dog - Menacing type Nil $187.50 Renewal of registration for any desexed dog that has been declared as being a Regulated Dog - Menacing type Nil $160.00 Renewal of registration for any dog that has been declared as being a Regulated Dog - Restricted type $132.00 Transfer of current registration from one animal to another when original animal becomes deceased and the owner acquires another same type of animal within the current financial year Each Nil $11.35 Guide Dog/Hearing Dog Exempt from charge Any obedience trained dog that has written ceritification from an accredited and recognised animal trainer 50% of normal fee Any dog where an Obendient certificate has been issued by an Approved Trainer recognised by Council. 50% of normal fee Replacement of registration tag Each Nil $8.25 Animal Impounding Prescribed infringement notice may be issued for alledged breach Nil As prescribed When fine not paid (SPER Lodgement) As prescribed Reminder letters for unpaid infringement notices Nil $19.00 Release fee for impounded dog Nil $45.00 Sustenance fee for dogs for each night spent impounded (Monday-Friday) per night Nil $16.00 Sustenance fee for dogs for each night spent impounded (Saturday, Sunday & Public Holidays) per night Nil $32.00 Release fee for other impounded animals (eg Cattle) including all costs associated with impoundment Nil At cost Miscellaneous Pick up and disposal of deceased animals per annum Y $340.00 Pick up and disposal of deceased animals per service Y $31.50
Licence/Permits to keep animal/s as may be required by Animal Management (Cats & 1st quarter - July to Dogs) Act 2008 or Local Law relating to the keeping or controlling animals September inclusive Nil $85.60
Licence/Permits to keep animal/s as may be required by Animal Management (Cats & 2nd quarter - October to Dogs) Act 2008 or Local Law relating to the keeping or controlling animals December inclusive Nil $64.20
Licence/Permits to keep animal/s as may be required by Animal Management (Cats & 3rd quarter - January to Dogs) Act 2008 or Local Law relating to the keeping or controlling animals March inclusive Nil $42.80
Licence/Permits to keep animal/s as may be required by Animal Management (Cats & 4th quarter - April to Dogs) Act 2008 or Local Law relating to the keeping or controlling animals June inclusive Nil $21.40 Hire of Electronic Barking Collar per day Y $3.25 Hire of Electronic Barking Collar - Conditional refundable bond Nil $125.00
Hire of Cat or Dog Trap per week or part thereof Y $10.70 Hire of Cat or Dog Trap - Conditional refundable bond Nil $50.00
Page 10 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
Wild Dog/Pig Baiting Doggone - 12 bait trays per tray or part thereof Y $25.75 Doggone - 72 bait farm pack per farm pack Y $149.35 per tub Y $154.50 Doggone - 100 free feed per tub $131.84 Doggone - 250 bait tub per tub Y $365.65 Doggone - Aquatex gate signs 50/carton 50 signs $194.67 Pigout - 64 free feed tub per tub Y $200.85 Pigout - 64 bait tub per tub Y $236.90
Pigout - A3 Gate signs corflute (hard signs 50 signs $194.67 Miscellaneous Pest Management Services per hour $82.40
CEMETERIES *Reserved plots - Once reserved only additional cost in the future will be the actual cost for a burial in an unreserved plot less the Unreserved inground burials in religious denomination areas including Catholic, Anglican, Uniting & Lutheran Divisions prohibited, except
NEW INGHAM CEMETERY RSL Division Unreserved & Reserved Plot Y $1,000.00 Single inground for ashes including interment fee Y $550.00 Lawn Division Unreserved & Reserved Plot Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00 Beam Division Unreserved & Reserved Plot Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00 Catholic, Anglican, Lutheran & Uniting, Non-Denominational Unreserved & Reserved Plot Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00 Inground Burials Catholic, Anglican, Lutheran & Uniting, Non-Denominational Unreserved & Reserved Plot Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00
Abondistobepaiduponburialwhichwillberefundedifacementslabislaidover theentiregraveplot.Alternatively,thebondwillbeusedbyCounciltoconstruct the slab if not completed within two year time frame. Nil $700.00
Page 11 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
CEMETERIES Inground Burials-Weekend & Public Holidays Catholic, Anglican, Lutheran & Uniting, Non-Denominational Unreserved & Reserved Plot Y $2,000.00 Child under 5 years including stillborn Y $1,460.00 Single inground for ashes including interment fee Y $1,100.00
Abondistobepaiduponburialwhichwillberefundedifacementslabislaidover theentiregraveplot.Alternatively,thebondwillbeusedbyCounciltoconstruct the slab if not completed within two year time frame. Nil $700.00
Discounted Plots Single plot in older Division used for interment in a vault only Y $300.00 Columbarium Wall (Council) Single Niche Y $200.00 Double Niche Y $400.00 Columbarium Wall (RSL) Single Niche Y $30.00 Reservations Land for grave - single plot Y $1,000.00 Land for grave - 2 plots side by side Y $2,000.00 Land for grave - 3 plots side by side Y $3,000.00 Columbarium Wall (Council) - Single Niche Y $200.00 Columbarium Wall (Council) - Double Niche Y $400.00 Second Interment (Reopening of Plots) Inground burials Adult Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $180.00
Abondistobepaiduponburialwhichwillberefundedifacementslabislaidover theentiregraveplot.Alternatively,thebondwillbeusedbyCounciltoconstruct the slab if not completed within two year time frame. Nil $700.00
Page 12 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
CEMETERIES Reopening of vault Interment of ashes only Y $155.00 Exhumations Exhumation Inground Exhumation (if conducted by Council Staff) Y At cost Exhumation (if conducted by others under Council supervision) Y $400.00 Exhumation Vault Exhumation (if conducted by Council Staff) Y At cost Exhumation (if conducted by others under Council supervision) Y $400.00
HALIFAX CEMETERY Lawn Division Unreserved & Reserved Plot Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00 Beam Division (IF/WHEN CONSTRUCTED) Unreserved & Reserved Plot Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00 Vaults Catholic, Anglican, Lutheran & Uniting, Non-Denominational Unreserved & Reserved Plot Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00 Inground Burials Catholic, Anglican, Lutheran & Uniting, Non-Denominational Unreserved & Reserved Plot Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00
Abondistobepaiduponburialwhichwillberefundedifacementslabislaidover theentiregraveplot.Alternatively,thebondwillbeusedbyCounciltoconstruct the slab if not completed within two year time frame. Nil $700.00
Inground Burials-Weekend & Public Holidays Catholic, Anglican, Lutheran & Uniting, Non-Denominational UnreservedingroundburialsinreligiousdenominationareasincludingCatholic,Anglican,Uniting&LutheranDivisionsprohibited,except where a concrete slab over the plot is constructed no later than two years after interment. Unreserved & Reserved Plot Y $2,000.00 Child under 5 years including stillborn Y $1,460.00 Single inground for ashes including interment fee Y $1,100.00
Abondistobepaiduponburialwhichwillberefundedifacementslabislaidover theentiregraveplot.Alternatively,thebondwillbeusedbyCounciltoconstruct the slab if not completed within two year time frame. Nil $700.00
Page 13 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
CEMETERIES Columbarium Wall (Council) Single Niche Y $200.00 Double Niche Y $400.00 Discounted Plots Single plot in older Division used for interment in a vault only Y $300.00 Reservations Land for grave - single plot Y $1,000.00 Land for grave - 2 plots side by side Y $2,000.00 Land for grave - 3 plots side by side Y $3,000.00 Second Interment (Reopening of Plots) Inground burials Adult Y $1,000.00 Child under 5 years including stillborn Y $730.00 Single inground for ashes including interment fee Y $550.00 Reopening of vault Interment of ashes only Y $155.00 Exhumations Exhumation Inground Exhumation (if conducted by Council Staff) Y At cost Exhumation (if conducted by others under Council supervision) Y $400.00 Exhumation Vault Exhumation (if conducted by Council Staff) Y At cost Exhumation (if conducted by others under Council supervision) Y $400.00
NEW INGHAM CEMETERY & HALIFAX CEMETERY Inground Interment Fee Inground interments unless specified Y $232.00
Inground interments when conducted at weekends or public holidays unless specified Y $464.00 Monuments For permission to erect headstone, tomb, tablet, monument or railing Y $86.00
Search Fees and Register Charges Complete copy of cemetery register in alphabetical order Y At cost
Hire of Shelter Monday to Friday ONLY One per funeral Y $72.00 Monday to Friday ONLY Both per funeral Y $112.00 Weekends and Public Holidays One per funeral Y $144.00 Weekends and Public Holidays Both per funeral Y $224.00
Page 14 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
ERA Licencing NOT FOR PROFIT COMMUNITY AND CHARITABLE ORGANISATIONS ARE NOT CHARGED FOR LICENCING & REGISTRATION
Review of Draft EMP (where required) Nil $135.00 Registration Certificate Transfer Per occurrence Nil $105.00 ERA 4 - Poultry Farming more than 1000 to 200000 birds Yearly Nil $115.00 ERA 4 - Poultry Farming more than 200000 birds Yearly Nil $1,035.00 ERA 6 - Asphalt Manufacturing less than 1000 tonne of asphalt in a year Yearly Nil $115.00 ERA 6 - Manufacturing 1000 tonne or more of asphalt in a year Yearly Nil $3,680.00 ERA8(3)(a)Storingbetween10m3 to500m3 ofClassC1orC2underAS1940or dangerous goods class 3 Yearly Nil $115.00 ERA 12 - Plastic Product Manufacturing in a year a total of 50 tonne or more of plastic product other than for ERA 12 (2) 2 Yearly Nil $3,220.00 ERA 12 - Plastic Product Manufacturing in a year a total of 5 tonne or more of foam, composite plastics or rigid fibre-reinforced plastics Yearly Nil $6,210.00 ERA 17 - Abrasive Blasting Yearly Nil $920.00 ERA 18 - Boilermaking or Engineering for producing in a year between 200 tonne to 10000 tonne of metal product Yearly Nil $115.00 ERA 18 - Boilermaking or Engineering for producing in a year more than 10000 tonne of metal product Yearly Nil $5,290.00 ERA 19 - Metal Forming Yearly Nil $115.00 ERA 20 - Metal Recovery - recovering less than 100 tonne of metal in a day Yearly Nil $115.00 ERA 20 - Metal Recovery - recovering more than 100 tonne of metal in a day or 10000 tonne of metal in a year without using a fragmentiser Yearly Nil $2,185.00 ERA 20 - Metal Recovery - recovering more than 100 tonne of metal in a day or 10000 tonne of metal in a year using a fragmentiser Yearly Nil $5,865.00 ERA 21 - Motor Vehicle Workshop Operation Yearly Nil $402.50 ERA 37 - Printing in a year between 200 tonne and 1000 tonne of materials Yearly Nil $115.00 ERA 37 - Printing in a year between more than 1000 tonne of materials Yearly Nil $2,530.00 ERA 38 - Surface Coating - Anodising, Electroplating, enamelling or galvanising using in a year between 1 tonne to 100 tonne of surface coating materials Yearly Nil $115.00 ERA 38 - Surface Coating - Coating, painting or powder coating, using in a year between 1 tonne to 100 tonne of surface coating materials Yearly Nil $115.00 ERA 43 - Concrete Batching Yearly Nil $1,725.00 ERA 48 - Wooden & Laminated Product Manufacturing - fabricating in a year more than 100 tonne of wooden products Yearly Nil $115.00 ERA 49 - Boat Maintenance or Repair at a boat maintenance facility Yearly Nil $488.75 ERA 61 - Waste Incineration and Thermal Treatment - incinerating waste vegetation, clean paper or cardboard Yearly Nil $115.00 Late payment fee Per occurrence Nil $106.70
Page 15 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
Food Business Licencing Food business licence - low risk Yearly Nil $200.00 Food business licence - medium risk Yearly Nil $260.00 Food business licence - high risk Yearly Nil $355.00 Food business licence - temporary single event Per event Nil $42.00 Food business licence - temporary multi event Yearly Nil $90.00
Footpath use for Commercial Purposes (outdoor dining) Renewable Licence Yearly Nil $170.00
Miscellaneous- Food Businesses
HealthSearch(Physicalinspectionandfilesearchforalicensedpremisewhenitis requested by a prospective buyer. Includes a report on the premises condition.) Y $270.00 Plan assessment Y $220.00 Re-inspection fee (non-compliance/improvement) Per occurrence Y $115.00 Inspection fee - justified complaint Per occurrence Y $115.00 Licence restoration fee Per occurrence Nil $78.00
Licencing - Miscellaneous Skin penetration Yearly Nil $240.00 Temporary Home including one inspection Per occurrence Nil $200.00
Licensing - Administration New application processing Per occurrence Nil $280.00 Transfer or amendment of licence Per occurrence Nil $105.00 Replacement Licence or Registration Certificate Per occurrence Nil $26.00 MISCELLANEOUS Fines for Non Compliance As prescribed by Infringement Notice Nil legislation When fine not paid (SPER Lodgement) Nil At cost Reminder letters for unpaid infringement notices Nil $20.00 Miscellaneous Environmental Health Service Fee Per hour Y $120.00 Bond - hire of wheelie bins for community events per occurrence $200.00
OVERGROWN ALLOTMENT As prescribed by Infringement Notice Nil legislation When fine not paid (SPER Lodgement) Nil At cost Reminder letters for unpaid infringement notices Nil $18.40
Page 16 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
REGULATED PARKING As prescribed by Infringement Notice Nil legislation When fine not paid (Registration Search) Nil At cost When fine not paid (SPER Lodgement) Nil At cost Reminder letters for unpaid infringement notices Nil $19.00 Use of parking bay for building work etc Per day Nil $7.00
WASTE DISPOSAL FEE Recyclables No charge per quarter Y $152.50 Butcher's Waste - prepaid quarterly payment Per tonne Y $0.00 Commercial & Industrial Waste (C&I) Per tonne Y $62.50 Min charge Y $6.80 Commercial Waste (any levyable type) Per tonne Y $62.50 Commercial - Construction and Demolition Waste (C&D) Per tonne Y $62.50 Commercial - Clean concrete Per tonne Y $15.60 Commercial - Greenwaste Per tonne Y $43.70 Regulated Waste - low hazard Per tonne Y $62.50 Domestic - construction and demolition waste (mixed) Per ute/trailer Y $6.80 Domestic waste (general) Per ute/trailer Y $6.80 Domestic - Clean concrete Per ute/trailer Y $6.80 Domestic - Greenwaste Per ute/trailer $4.20 Waste transported in vehicles over 1 ton payload will be weighed and charged at the corresponding commercial fee regardless of its source
FreeMulchislimitedtodomesticquantities,beingupto1ton(ieute/trailerload). Largerquantitieswillbeconsideredcommercialandchargedattherateof$12.00 per cubic metre (equivalent to $36/ton) regardless whether loaded or not. Sale of Mulch-(Self Load trailer) Per cubic metre Y free Sale of Mulch (Warrens Hill Only, loaded by Council) Per cubic metre Y $12.50
Special Disposal - eg asbestos (commercial and domestic) - Handling fee Each occurrence Y $93.50 - Disposal fee Per tonne Y $62.50 Cleanfill Commercial - car bodies Per car body $38.50 Domestic - car bodies Per car body No charge Metal No charge Waste oil No charge Gas cylinders (empty) No charge Batteries No charge
Page 17 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee HEALTH & ENVIRONMENT SERVICES
WASTE DISPOSAL FEE
Waste disposal fees for Tyres from Commercial/Industrial and Domestic Sources Motorbike Per tyre Y $3.85 Passenger Car Per tyre Y $7.25 Light Truck Per tyre Y $9.85 Truck Per tyre Y $22.75 Super Single Per tyre Y $56.95 Tractor - up to 1000mm Per tyre Y $88.00 - 1000mm to 2000mm Per tyre Y $155.50 Earthmoving - up to 1000mm Per tyre Y $124.50 - 1000mm to 1500mm Per tyre Y $269.00 - 1500mm to 2000mm Per tyre Y $528.00 - Greater than 2000mm Per tyre Y POA Other tyres Per tyre Y POA Various Scrap Rubber Per tyre Y POA
WASTE MANAGEMENT FEE Approval to perform waste management works Nil $46.50
Page 18 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee CORPORATE SERVICES
FINANCIAL REPORTS Annual Report/Financial Statements Nil $25.00
CORPORATE PLAN Hinchinbrook Shire Council Corporate Plan 2010 - 2014 Nil $10.00
RIGHT TO INFORMATION (RTI) *Application Fee Nil $40.50 A4 Black & White photocopy Per page Nil $0.20 Per 15 mins - where Processing Charge applicable Nil $6.25 Actual cost incurred by Council - where Accessing Charge Nil applicable *RTI fees may be amended from time to time to comply with legislative changes as they occur - refer to RTI Regulation 2009
GIS MAPPING PRODUCTS A4 - Black and White Per page Y $24.00 A4 - Colour Per page Y $40.00 A3 - Black and White Per page Y $24.50 A3 - Colour Per page Y $67.50 A2 - Black and White Per page Y $42.00 A2 - Colour Per page Y $83.50 A1 - Black and White Per page Y $48.00 A1 - Colour Per page Y $141.00 A0 - Black and White Per page Y $134.50 A0 - Colour Orthophoto including design Per page Y $256.50 Special Projects - Including Banners etc Per page Y $525.50 PRINTING OF PLANS FOR COMMERCIAL CLIENTS - ELECTRONIC FILE SUPPLIED AS DWG, DXF, JPEG, TIFF or PDG A3 - Including Colour Vectors Per page Y $28.00 A2 - Including Colour Vectors Per page Y $43.00 A1 - Including Colour Vectors Per page Y $48.00 A0 - Including Colour Vectors Per page Y $134.50 Available products recommended in colour: Flood, Cemetery, Town Plan Zone Maps
Copy of extract from Hinchinbrook Shire Council's Road and Street Register Y $72.50
100 Year ARI Flood Certificate/Storm Surge Certificate Y $35.00 LOCAL LAWS AND POLICIES Proposed and adopted local laws and local law policies Per page Nil $0.25
PHOTOCOPYING - GENERAL A4 Black & White Photocopy Per single sided sheet Y $0.25 A3 Black & White Photocopy Per single sided sheet Y $0.50 A4 Colour Photocopy Per single sided sheet Y $2.20 A3 Colour Photocopy Per single sided sheet Y $2.50
Page 19 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES
Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee CORPORATE SERVICES
POLICIES AND INFORMATION - COUNCIL Copy of Policy/Information Per page Nil $0.25
PROPERTY DATA INFORMATION SERVICE Verbal Property/Rate information Per year Nil $290.00
RATE BOOK INSPECTION Full Search - 5 day turn around Per property Nil $81.00 Urgent Full Rate Search - 2 day turn around Per property Nil $121.00 Limited Search - 5 day turn around Per property Nil $48.00 Urgent Limited Search - 2 day turn around Per property Nil $72.00 RATE BOOK INSPECTION Copy of current Rate/Water Notice - Pay in advance Per notice Nil $5.25 Copy of current Rate/Water Notice - Debited to Account Per notice Nil $15.50 Copy of Rate Information (per year) Per hour Nil $49.00 Change of Ownership Fee (see below for exemptions) Per Transfer Nil $43.00 Recording a Change of Ownership
The types of change of ownership dealings which qualify the purchaser/s for an exemption from the charge are listed below (a) to (l)
(a) Purchases made in respect of first home transfer, only, as indicated on the Form OSR-D2.1 (Home/First Home Transfer Duty Concession) or purchases made in respect of Constructing and occupying your first home, only, as indicated on the Form OSR-D2.7 (Transfer duty concession first home vacant land); (b) Change of name on title deed as a result of marriage or deed poll; (c) Transfer to, or inclusion of a spouse/de facto/partner as a result of an amalgamation or separation of assets on the principal place of residence; (d) Transmission to surviving joint tenant/s on death of other joint tenant/s; (e) A residential transfer involving a natural person/s, only, where no money is exchanged; (f) A residential transfer involving a natural person/s, only, as a result of a gift or through natural love and affection; (g) A residential transfer by consent/direction. (Please provide copies of Forms 18 and 20 from the Department of Environment and Resources Management:; (h) Fixing error in an earlier conveyance; (i) ‘Pursuant to a will’ or intestacy; (j) Public Trustee/Other – (1) recording a death of an owner/joint owner or a property (adding ‘Estate of’), (2) transmission to ‘as Personal Representative’, (3) transmission by death ‘Pursuant to a will’ to a spouse; (k) Transfers of occupancy from long-term leases to freehold title of their units for residents of Retirement Villages registered as such with the Queensland Justice Department; (l) ALL purchases made by – (1) Hinchinbrook Shire Council; (2) The Crown in right of the State of Queensland, the Commonwealth, another State or a Territory or any body representing the Crown in any of those capacities.
Exemption from the charge, in particular dealing (a), must be established by the purchaser or his Agent by presenting one of the following documents (or a copy of) to the Council for assessment and audit purposes. (1) A copy of Form OSR-D2 (Home/First Home Transfer Duty Concession) which has been lodged with Office of State Revenue indicating First Home Transfer or; (2) A copy of the Form OSR-2.7 (transfer duty concession first home vacant land) which has been lodged with Office of State Revenue indicating Constructing and occupying your first home or; (3) A Statutory Declaration witnessed by a Justice of the Peace, Commissioner for Declarations or a Solicitor declaring the purchase was a first home transfer.
Note, the following dealings are NOT EXEMPT from the charge (1) Purchases made in respect of home transfer; (2) Purchases made in respect of vacant land; (3) Purchases made in the name of a Trust, a Firm, a Company and non-owner occupied property; (4) Purchases not included under (a) to (l) above.
Dishonour Fees - Cheque & Direct Debit Per cheque/ direct debit Y $17.50
Page 20 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
BUILDING BOND
Bond-Building(RefundableoncompletiontoBuildingCertifier'srequirements. Per application Nil $7,500.00 Request for refund must be submitted in writing to Council's Chief Executive Officer.) Bond - Route (HSC Works Manager & Design Technical Assistant must be notified at least24hourspriortothestructurebeingremoved/relocated.Costofanydamageto Council'sinfrastructureresultingfromremoval/relocationwillbedeductedfromthe Per application Nil $2,300.00 RouteBond.Theremainderofbondwillberefundedwhenthestructurehasbeen madesafeorlefttheShire.Requestforrefundmustbesubmittedinwritingto Council's Chief Executive Officer.)
Please note:- Building Application fees, Plumbing Application fees and Relocation - Route Inspection Fee are additional to bond charges
BUILDING RELATED APPLICATIONS Relocation - Route Inspection (Not refundable) Up to & including 10kms Y $238.00 Relocation - Route Inspection (Not refundable) Over 10kms Y $297.00
BUILDING RECORD SEARCH - Domestic Nil $48.00 - Commercial Nil $71.00 Priority Building Record Search (Report provided same day) - Domestic Nil $71.00 - Commercial Nil $120.00 Building Record Search incurs an additional fee if inspections are required to provide Y POA information due to insufficient records.
COPY OF MONTHLY BUILDING STATISTICS Per annum Y $124.00 BSA CONTRACT SALES Per contract Y $12.00 RESIDENTIAL SITING RELAXATION Nil $145.00
BUILDING LODGEMENT FEES - Class 1 Nil $95.00 - Enclosing existing floor areas, such as patios and garages; Construction of awnings Nil $36.00 and patios [new areas, not enclosed, up to max area of 60m2] - Class 10 - up to 12m2 Nil $36.00 - Class 10 - 12m2 and over Nil $70.00 - Swimming Pools Nil $35.70 - Class other Nil $149.00 - Shop fitouts Nil $90.00
Page 21 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
BUILDING CERTIFICATION FEES First 100 sqm Y $1,133.00 New Houses – consisting of one (1) storey, block, concrete slab, pre-constructed / sqm after that Y $2.50 transportable Minimum cost Y $1,100.00 First 100 sqm Y $1,416.25 New Houses – consisting of two (2) storey (any material), timber sqm after that Y $2.50 Minimum cost Y $1,375.00 First 100 sqm Y $1,133.00 Relocated Houses – low set sqm after that Y $2.50 Minimum cost Y $1,100.00 First 100 sqm Y $1,416.25 Relocated Houses – two (2) storey sqm after that Y $2.50 Minimum cost Y $1,375.00 First Unit Y @ House Fee Duplex / Dual Occupancy (Class 1a only) Second unit Y @ 70% of first unit cost Minimum cost Y $1,870.00 Units – Refer to Commercial Price First 100 sqm Y $1,133.00 HouseAdditions,andEnclosingUnderneathasHabitableArea(includesfullyenclosed sqm after that Y $2.50 garages attached to the existing house) Minimum cost Y $1,100.00 House Additions - Minor - Structural Y $664.35 Enclosing Under – Non-Habitable Y $509.85 Decks, Verandahs, Patios (Class 1a – attached to dwelling – not enclosed) (Enclosed Y $538.70 – refer to house additions) Demolitions and / or Removal – Free Standing House Y $509.85 Re-roofing - Residential up to 300m² Y $509.85 Re-roofing – Residential over 300m² or Commercial Y $623.15 Raising and Restumping Y $567.55 Construction or Removal of Partitions – Residential (Non structural alterations) Y $396.55 Residential Shade Structures (Pergola, Pool Shade Structure – Non solid roof) Y $396.55 Gazebos (Solid roof) Y $538.70 First 100 sqm Y $1,019.70 Masonary Block Sheds sqm after that Y $2.50 Minimum cost Y $990.00 Pre-fabricated Metal Garden Sheds, Lawn Lockers (up to 10m²) Y $396.55 First 100 sqm Y $510.90 Garages, Sheds, Carports (Class 10a – stand alone structures) sqm after that Y $2.50 Minimum cost Y $496.00
DISCONTINUED PERMITS [Thuringowa Building Certifiers - TBC] Dwellings and Dwellling Extensions Y $525.00 Sheds, Carports, Simple Awnings etc Y $275.00 Swimming Pools Y $375.00 Verandah, Decking Extensions etc Y $325.00 Commercial Building Works – Class 2 to 9 Y POA
Page 22 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
SWIMMING POOLS Swimming Pools & Spas – Above Ground Y $453.20 Swimming Pools & Spas – In Ground Y $736.50 Swimming Pool Compliance Inspections / Pool Safety Certificate Fee [Includes two (2) 2 inspections only $330.00 inspections only]
Fences of Open Construction Over 2m Y $396.55 Retaining Walls (Masonary block / concrete) Y $577.85 Signs – Engineered Y $595.35 Signs – Not Engineered Y $425.40 Commercial Building Works – Class 2 to 9 Minimum cost $900 Y POA First 100 sqm Y $566.50 Commercial Shade Structures (Smokers Area) sqm after that Y $2.50 Minimum cost Y $550.00
Construction or Removal or Partitions – Commercial (including Shop Fit Out) Y $510.90 (Non structural alterations) Amended plans (Minor) Y $82.40 Amended plans (Major) Y POA Temporary Occupancy - to reside in a caravan (Council approval required)- maximum Per year Nil $170.00 2 years Application to reside in Class 10a - valid 3 months only - pending written permission Nil $136.00 from HSC granted Final inspection of HSC building permit Y $226.60 POA Change of Classification Y $475.00 Minimum cost
PLUMBING AND DRAINAGE - DOMESTIC SEWERED AREA INSTALLATIONS APPLICATIONS FOR COMPLIANCE ASSESSMENT
DWELLING - New - Regulated Work - Drainage Plan Required Approval of Application for Compliance Assessment, Plans and Inspections (Fee for inspections allows no > 5 inspections per Permit) Nil $607.00
DWELLING - Existing - Alterations and Additions - Regulated Work - Drainage Plan Required Approval of Application for Compliance Assessment, Plans and Inspections (Fee for inspections allows no > 5 inspections per Permit) Nil $491.00
DWELLING - Existing - Lesser Regulated Works - No Drainage Plan Required
ApprovalofApplicationforComplianceAssessmentandone(1)inspectiononly (Includes plumbing & drainage works such as installation of solar water heaters) Nil $165.00
DWELLING - Existing - Lesser Regulated Works - Capping off Sewer Connections
Page 23 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
Approval of Application for Compliance Assessment and one (1) inspection only (Cappingoffsewerconnectionsfordemolition/removalofdwellings&changeto existingfixtureswithoutchangetodrainageconnections)-NoDrainagePlan Required Nil $165.00
CLASS 10a - NEW SANITARY INSTALLATION Approval of Application for Compliance Assessment, Plans and Inspections - no more than 3 fixtures Nil $607.00
PLUMBING AND DRAINAGE - DOMESTIC NON-SEWERED AREA INSTALLATIONS APPLICATIONS FOR COMPLIANCE ASSESSMENT
DWELLING - New - Regulated Work - Drainage Plan Required Approval of Application for Compliance Assessment, Plans and Inspections (Fee for inspections allows no > 5 inspections per Permit) Nil $607.00
DWELLING - Existing - Alterations and Additions - Regulated Work - Drainage Plan Required Approval of Application for Compliance Assessment, Plans and Inspections (Fee for inspections allows no > 5 inspections per Permit) Nil $491.00 PLUMBING AND DRAINAGE - DOMESTIC
NON - SEWERED AREA INSTALLATIONS
DWELLING - Existing - Lesser Regulated Works - No Drainage Plan Required
ApprovalofApplicationforComplianceAssessmentandone(1)inspectiononly (Includes plumbing & drainage works such as installation of solar water heaters) Nil $165.00
CLASS 10a - NEW SANITARY INSTALLATION Approval of Application for Compliance Assessment, Plans and Inspections - no more than 3 fixtures Nil $607.00
PLUMBING AND DRAINAGE - DOMESTIC SEWERED OR NON-SEWERED AREA INSTALLATIONS APPLICATIONS FOR COMPLIANCE ASSESSMENT
BACKFLOW PREVENTION DEVICES
DOMESTIC ALTERATIONS AND ADDITIONS
BACKFLOW APPLICATION - includes application fee and one (1) inspection per device Per device Nil $95.00 Per additional device on the same applications - includes approval and one (1) inspection only Per additional device Nil $65.00
Page 24 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
BACKFLOW ANNUAL LICENCE & INSPECTION / PROPERTY Annual Nil $45.00 Late/overdue fee for overdue test report Nil $65.00
REFUNDS Application for Compliance Assessment Prior to issue of permit - plumbing/drainage work not proceeding Nil 75% After issue of permit - no inspections carried out Nil 50% After inspections of plumbing/drainage work have been carried out No refund
PLANS Submit Amended Plans Nil $50.00 Copy of As-constructed Drainage Plan Nil $20.00
INSPECTIONS
Re-inspectionofanyplumbingand/ordrainagedefectsorwhenplumbingand/or drainage works not in sufficient state of readiness when call for by plumbers. Per inspection Nil $95.00 After hours inspection Per inspection Nil $167.50
[HSTP] HOUSEHOLD SEWERAGE TREATMENT PLANT APPLICATIONS Approval of Application for Compliance Assessment and Inspections Per HSTP Nil $95.00 Annual Licence & Inspection Fee Annual Nil $62.50
BUILDING OVER SEWERS - Physical Inspections required in relation to requests for approval of building over sewers Per inspection Nil $105.00
PLUMBING AND DRAINAGE - COMMERCIAL SEWERED AREA INSTALLATIONS APPLICATIONS FOR COMPLIANCE ASSESSMENT
COMMERCIAL - New - Regulated Work - Drainage Plan Required
NEW - REGULATED WORK - Drainage Plan Required Per fixture Nil $95.00 Approval of Application for Compliance Assessment, Plans and Inspections Minimum Nil $107.50 COMMERCIAL - Existing - Alterations and Additions - Regulated Work - Drainage Plan Required Per fixture Nil $95.00 Approval of Application for Compliance Assessment, Plans and Inspections Minimum Nil $285.00
COMMERCIAL - Existing - Lesser Regulated Works - No Drainage Plan Required
ApprovalofApplicationforComplianceAssessmentandone(1)inspectiononly (Includes plumbing & drainage works such as installation of solar water heaters) Nil $162.00
Page 25 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
PLUMBING AND DRAINAGE - COMMERCIAL NON-SEWERED AREA INSTALLATIONS APPLICATIONS FOR COMPLIANCE ASSESSMENT
COMMERCIAL - New - Regulated Work - Drainage Plan Required
NEW - REGULATED WORK - Drainage Plan Required Per fixture Nil $95.00 Approval of Application for Compliance Assessment, Plans and Inspections Minimum Nil $285.00
COMMERCIAL - Existing - Alterations and Additions - Regulated Work - Drainage Plan Required Per fixture Nil $95.00 Approval of Application for Compliance Assessment, Plans and Inspections Minimum Nil $285.00
COMMERCIAL - Existing - Lesser Regulated Works - No Drainage Plan Required
ApprovalofApplicationforComplianceAssessmentandone(1)inspectiononly (Includes plumbing & drainage works such as installation of solar water heaters) Nil $162.00
PLUMBING AND DRAINAGE - COMMERCIAL SEWERED OR NON-SEWERED AREA INSTALLATIONS APPLICATIONS FOR COMPLIANCE ASSESSMENT
BACKFLOW PREVENTION DEVICES
COMMERCIAL ALTERATIONS AND ADDITIONS
BACKFLOW APPLICATION - includes application fee and one (1) inspection per device Per device Nil $95.00 Per additional device on the same applications - includes approval and one (1) inspection only Per additional device $62.50 BACKFLOW ANNUAL LICENCE & INSPECTION / PROPERTY Annual Nil $45.00 Late/overdue fee for overdue test report Nil $65.00
REFUNDS Application for Compliance Assessment Prior to issue of permit - plumbing/drainage work not proceeding Nil 75% After issue of permit - no inspections carried out Nil 50% After inspections of plumbing/drainage work have been carried out No refund
PLANS Submit Amended Plans Nil $50.00 Copy of As-constructed Drainage Plan Nil $20.00
Page 26 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
INSPECTIONS
Re-inspectionofanyplumbingand/ordrainagedefectsorwhenplumbingand/or drainage works not in sufficient state of readiness when call for by plumbers. Per inspection Nil $95.00 After hours inspection Per inspection Nil $167.50
[HSTP] HOUSEHOLD SEWERAGE TREATMENT PLANT APPLICATIONS Approval of Application for Compliance Assessment and Inspections Per HSTP Nil $95.00 Annual Licence & Inspection Fee Annual Nil $62.50
BUILDINGOVERSEWERS-PhysicalInspectionsrequiredinrelationtorequestsfor Per inspection Nil approval of building over sewers $107.50
INSTALLATION OF SOLAR WATER HEATERS & HEAT PUMP HOT WATER SYSTEMS Nil $62.50
WATER SUPPLY Provision of New Service (Connection)
- 20NB diameter Nil $600.00
- Larger (Deposit of estimated cost required with application) Nil At Cost
Separate connections are to be installed for multiple residences Repair Broken Service (Damage outside yard) Nil Relocate Water Meter Nil At cost Interim Reading of Water Meter Nil $30.00 Testing Water Meter Fee - Request by owner (fee refundable if meter faulty) Nil $60.00 Metered hydrant Stems - Bond (refundable) to be paid upfront Nil $270.00 Measured supply through Metered Hydrant Min Charge Nil $55.00 Measured supply through Metered Hydrant >45KL Per k/l Nil $1.15
WATER SAMPLES Taking each sample and having tested - Standard Water Analysis Each Y $147.00 - Bacterial Test Each Y $81.00
WATER LOCATION Search Fee Y $50.00 Location Per 15 minutes Y $16.00
Page 27 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
TRADE WASTE
Application for licence or renewal of licence Nil $200.00 Waste delivered to Ingham Plant Per kl Nil $11.00
PLAIN PAPER PLAN COPIES A1 Per copy Y $15.30 A2 Per copy Y $15.25 A3 Per copy Y $15.15 A4 Per copy Y $15.10 A0 Per copy Y $15.60 Colour copying based on quotation for each copy.
Scanning costs Min Charge Y $16.65 Per Sheet Y $4.30 Plus CD Y $1.05
AERODROME Landing Fees - Commercial per Business Per annum Y $837.90 Landing Fees - Recreational per entity Per annum Y $598.50 Landing Fees - Private per entity Per annum Y $598.50 Landing Fees Private/Recreational - Irregular per Aircraft Per landing Y nil Landing Fees Commercial - Irregular Usage per Aircraft Per landing Y $10.00 Landing Fees Commercial - Irregular Usage per Aircraft Per day Y $20.00
FOOTPATH CONSTRUCTION - COMMERCIAL PREMISES Council contribution is calculated on 50/50 basis up to maximum amount of $79.85/m2forfootpathimprovementworks.Followingsatisfactorycompletion ofworks&onsightingrelevantreceipts&receivingtaxinvoice,Councilwillforwardits contribution. Per square metre Y $82.50 APPLICATION FOR APPROVAL TO UNDERTAKE WORKS IN COUNCIL CONTROLLED ROAD RESERVE Y $42.90
Page 28 2012/2013 COMMERCIAL CHARGES, REGULATORY FEES & OTHER CHARGES Unit GST 2012/2013 Provision of Local Law 1 (25.2) Where a fee is an annual fee and payment period is less than nine (9) months then a pro-rata fee only is payable calculated on a quarterly 1st October to 31st December - three quarters of the annual fee 1st January to 31st March - one half of the annual fee 1st April to 30th June - one quarter of the annual fee INFRASTRUCTURE MANAGEMENT
HIRE OF EQUIPMENT A minimum charge of $20 will apply - Barricade Webbing Per day / per roll Y $24.40 - Barricade Boards Per day / each Y $24.40 - Barrier lamps Per day Y $5.15 - Bollards Per day / each Y $5.15 - Delineators Per day Y $4.05 - Multi-user Road Signs Per week Y $48.30 - Road Signs Per week Y $17.90
HIRE OF MOBILE TOILETS
- Mobile Toilet Hire Fee (Please note that the Service Fee listed below is to be added to the total charge for Mobile Toilet Hire Fee - eg 1 day Mobile Toilet Hire = $29.85 + $81.70 = $111.55) Per Mobile Toilet hire/day Y $29.85 - Mobile Toilet Service Fee Per Mobile Toilet hire Y $81.70 - Additional Mobile Toilet Service Fee Per service Y $81.70 - Mobile Toilet - Bond (refundable) to be paid upfront Nil $111.85 Please Note: Not for Profit Community and Charitable Organisations are not charged for the Hire of Mobile Toilet/s
SALE OF MATERIAL Sale of secondhand Grader Blades Each used Y $34.15 Residential Invert Construction Per metre Y $317.95 Commercial Invert Construction Per metre Y $347.05
RURAL NUMBERING FOR NUMBERS ALREADY ALLOCATED White on Black Rural Numbering Sticker Each Y $1.95 Supply of Rural Addressing Module, Post & Numbers Each Y $50.45 Supply of Rural Addressing Module, Post, Numbers & Installation Each Y $85.85 Supply of Rural Addressing Module & Numbers Each Y $30.50
LICENCES AND REGISTRATIONS Grids & Public Gates Annual Nil $150.00 Irrigation Pipe under/on Road Annual Y $150.00
TRACKED CANE HARVESTING EQUIPMENT TO CROSS OR TRAVERSE COUNCIL'S ROADS Application for Approval for Tracked Cane Harvesting Equipment to Cross or Traverse Council’s Roads Nil $110.00 Renewal for Approval for Tracked Cane Harvesting Equipment to Cross or Traverse Council’s Roads Renewal Nil $36.50
YANK'S JETTY Usage Charge - Commercial Vessels Only Per head per visit Nil $3.00
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