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COUNCIL MEETING NOTICE & AGENDA 15 December 2020 49 Stockyard Street Cunnamulla Qld 4490 www.paroo.qld.gov.au Agenda General Meeting of Council Notice is hereby given that the Ordinary Meeting of Council is to be held on Tuesday, 15th December 2020 at the Cunnamulla Shire Hall, Jane Street Cunnamulla, commencing at 9.00am 1 OPENING OF MEETING 2 ACKNOWLEDGEMENT OF TRADITIONAL OWNERS 3 ATTENDANCES AND APOLOGIES 4 MOTION OF SYMPATHY • Mr Peter Doyle • Ms Grace Brown • Pat Cooney 5 CONFIRMATION OF MINUTES Recommendation: That Council adopt the minutes of the General Meeting of Council held Tuesday, 17th November 2020 as a true and correct record of that meeting. 6 DECLARATION OF INTEREST BEING 6.1 Material Personal Interest 6.2 Conflict Of Interest 7 MAYOR 1 7.1 Mayor’s Report 8 OFFICER REPORTS 8.1 DIRECTOR INFRASTRUCTURE 8.1.1 Operations Report 3 8.1.2 Rubbish Truck Replacement Report 12 8.2 DIRECTOR COMMUNITY SUPPORT AND ENGAGEMENT 8.2.1 Community Services Report 15 8.2.2 Library Services Report 20 8.2.3 Tourism Report 23 8.2.4 Local Laws Report 29 8.2.5 Rural Lands and Compliance Report 32 8.2.6 Community Support – Strides Blue Tree 34 10.30 First 5 Forever Video Competition Winners announced – Winners to attend to receive awards Morning Tea 8.3 CHIEF FINANCE OFFICER 8.3.1 Finance Report 36 8.4 CHIEF EXECUTIVE OFFICER 8.4.1 Action Item Register 52 8.4.2 Office of the Chief Executive Officer’s Report 57 8.4.3 Grants Report 63 8.4.4 Project Management Report 66 8.4.5 Policy Report 69 9 LATE REPORTS 10 CLOSED SESSION - CONFIDENTIAL 11 CORRESPONDENCE 11.1 Special Gazetted Public Holiday 132 11.2 2021 QOGM Paroo 141 11.3 MDA Change of Name Consultation 143 12 CLOSURE OF MEETING 155 Ms Cassie White Chief Executive Officer 09th December 2020 General Council Meeting Notice & Agenda 15 December 2020 7.1 Mayor’s Report Council Meeting: 15 December 2020 Department: Office of the Mayor Author: Suzette Beresford, Mayor Purpose The purpose of this report is to provide an update on the meetings and teleconferences that Mayor Beresford has attended. Recommendation That Council receive and note the report. Discussion Mayor Beresford has attended the following meetings and teleconferences: November 2020 18/11/20 Shepherd Services ARC GIS information exchange session and commencement of data collection 19/11/20 Cunnamulla State School graduation and presentation of bursaries NAIDOC Elders luncheon DDSW RBA digital connectivity webinar 20/11/20 Early years Connect 4 Children meeting at CACH with Danial Gardiner from Education Qld. 23/11/20 Meeting in Toowoomba with Asst Minister for Road Safety and Freight Transport, Scott Buchholz, TMR and Regional Road Group representatives to discuss priorities for ROSI road funding. 25/11/20 LDMG and LDCC SOP review and discussion Qld Health group virtual meeting to discuss digital clinical services Sacred Heart Parish School graduation and presentation of bursary 26/11/20 SQ Landscapes visit and discussion Interagency Meeting Safe Families, Safe Community meeting 30/11/20 Lucid Economics – consultants for RAB Investment Prospectus Project zoom meeting Qld Murray Darling Catchment Ltd – an aboriginal organisation offering various services to Councils within the catchment area December 2020 1/12/20 RESQ CAB meeting Youth Council meeting with Cr. Woodcroft 2/12/20 Lucid Economics in Brisbane with CEOs, Balonne and Murweh Mayors. Function at Parliament House with CEO to meet Minister for State Development, Infrastructure, Local Government & Planning plus other Ministers, Asst Ministers and Directors General. 4/12/20 SWRED AGM and general meeting via zoom SWRRTG meeting via zoom 7/12/20 Cunnamulla CAN meeting – Qld Health Page 1 of 168 General Council Meeting Notice & Agenda 15 December 2020 Meeting with Bryson Head, Drought and Flood Response & Recovery with Crs. Jordan and Woodcroft 9/12/20 Steering Committee meeting for Hot Springs/Riverwalk project 11/12/20 Interview with Maddelin McCosker, ABC on carbon farming Page 2 of 168 General Council Meeting Notice & Agenda 15 December 2020 8.1.1 Infrastructure Report Council Meeting: 15th December 2020 Department: Infrastructure Author: Rob Hinckfuss Purpose The purpose of this report is to outline the status of the Infrastructure Department to the end of November 2020 plus some future look ahead. Recommendation That Council receive and note the report. Discussion 1. Program The draft roads program for the 20/21 financial year has been progressed and updated since the last council meeting and is attached. The program shows all roads works that will be carried out by PSC crews in the year. It has been split up to show the workflows for each work crew. Some work has recently been done on the costings. 2. Maintenance Crews Our maintenance crews have recently been carrying out the following: Maintenance Crew 1 With some staff recently taking scheduled leave, and others on personal leave for various reasons, a majority of this month has seen only the one maintenance crew made up of team members from each crew. We have managed to complete a significant amount of works regardless of these issues. 2.1. The slashing and hand mowing of the entire Barringun highway from Cunnamulla to the NSW border was completed, due to safety reasons regarding fire hazards, the tractor has needed to have a water trailer within communication distance for the entire project. This fact has meant that the predicted 12 work days to complete, in fact took an additional 6 days as the need to come behind and complete the hand mowing component of the task was warranted. 2.2. The old Charleville Road to the Cunnamulla Refuse Tip has been slashed and hand mowed and the Weir Road will also be completed. It is anticipated that the slashing crew will continue to work through until the Christmas break doing the Airport Road, Bulloo Development Road in sections and the Charleville Highway in sections. 2.3. There has been a small crew performing drain cleaning on the RMPC Road Network, these works commenced on the 11th of November and has been ongoing. So far they have competed the Bulloo Development Road, Charleville Highway, Barringun Highway and 1/3 of the Bollon Highway. As well as these works this small crew have been performing emergency/urgent works as they arise (such as outstanding tasks for the council assets team and pothole repairs). Page 3 of 168 General Council Meeting Notice & Agenda 15 December 2020 2.4 The Paveliner has been in operation consistently now for almost 2 months. The month of November has seen it getting back to regular routine maintenance of Councils sealed road network. There has been a full road run completed on our entire RMPC network this month as well as prepping the Cuttaburra Road and Eulo-Toompine Road in order for the upcoming spray seal on the 8th December. The operators of the Paveliner have also been our back up truck drivers with various fleet movements due to break downs and utilisation changes. 3. Road Crews Our road crews have been carrying out the following: Road Crew 1 Continuing flood damage restoration works on Thurulgoona Road. This crew have come into an area of works where the predominant treatment type was a Heavy Formation Grade> Due to this we have been able to have 12.5km completed and signed off by the Pro-Terra Inspector. Works in the South East Sector are continuing and will continue for some time. Road Crew 2 Continuing flood damage restoration works on the Murra Murra Road The lack of gravel supply is slowing progress for this crew but we are performing high quality works and it will speed the incorporation of gravel process up when the gravel is delivered to site. The gravel shouldn’t be too far off now according to Proterra. Road Crew 3 Road Crew 3 has been performing the earthworks and construction of shoulder widening on the Eulo-Toompine Road this month as part of this years TIDs program. We have unfortunately had a number of breakdowns across the entire heavy plant fleet this month and as a result we have needed the help of a couple of local contractors to reach our deadlines with this works. The works will be sealed on the 8th of December and will see 13.7km of road widened to between 6m and 7m of sealed road. This is a significate step forward in the safety upgrade of this vital piece of infrastructure. 4. Parks and Gardens The parks and gardens crew have been performing routine maintenance and watering as per normal operations in and around completing the rebuilding of the town centre island gardens. The Christmas tree will be put into place and town decorations will go up for the festive season on the 1st December. There will be some routine yearly tree lopping commence after this. This is done utilising the hire of a cherry picker for 1 fortnight. The rubbish truck has continued to have mechanical issues and has is in desperate need for some major maintenance or replacement. The Parks and Gardens Crew along with the Workshop have done well to continue to provide a high standard of service to the community with these ongoing issues. Page 4 of 168 General Council Meeting Notice & Agenda 15 December 2020 5. New Starters and Workforce We have seen a continued trend in moving towards a full work crew this year. We have been successful in appointing a new Water treatment Plant Operator, who is a local, and we will provide the training necessary for him and other staff members (as backup) to perform the required duties.
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